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HomeMy WebLinkAboutSUB201800066 Correspondence 2018-09-14From: Sharon Taylor Sent: Friday, September 14, 2018 11:30 AM To: Planning Commission Cc: David Benish; Bill Fritz; Sharon Taylor; Andrew Gast -Bray; Cameron Langille; Christopher Perez Subject: Hraft PC 06 26 2018 minutes submitted for approval.d c Attachments: draft PC 06 26 2018 minutes submitted for approval.doc MEMORANDUM TO: Albemarle County Planning Commission FROM: Sharon Taylor, Clerk to Planning Commission & Planning Boards RE: Review Planning Commission Minutes — 6-26-2018 DATE: September 14, 2018 Attached please find the draft Planning Commission minutes for the 6-26-2018 meeting (Firehock - Reviewer) for your review and approval. If you need additional time, please let me know. Please note the following schedule: Distributed to PC — September 14, 2018 Corrections/changes from PC due — September 21, 2018 Place on Consent Agenda for adoption — September 25, 2018 If you have any questions, please do not hesitate to contact me. I appreciate your assistance with this matter! Sharon C. Taylor, CIVIC Clerk to Planning Commission and Planning Boards (434) 296-5832, Ext. 3437 Fax: (434) 972-4126 staylor _albemarle.org From: Sharon Taylor Sent: Thursday, June 28, 2018 4:48 PM To: Andrew Gast -Bray; John Blair; Cameron Langille; Bill Fritz; Christopher Perez; Planning Commission; Stephanie Banton; Sharon Taylor; David Benish Subject: draft PC 06 26 2018 action memo submit for approval.doc Attachments: Uraft PC 06 26 2018 action memo submit for approval.d c Dear Commissioners and Staff, Please review the attached draft PC 6-26-2018 draft action memo and provide comments before MONDAY, July 1, 2018 at noon. At that time the action memo will be finalized and posted on the web. Thank you for your assistance in this matter. Kindest Regards, Sharon C. Taylor, CIVIC Clerk to Planning Commission & Planning Boards 401 McIntire Road Charlottesville, VA 22901-4596 (434) 296-5832 Ext. 3437 Fax: (434) 972-4126 staylor@albemarle.org From: Cameron Langille Sent: Monday, June 18, 2018 3:27 PM To: Stephanie Banton Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Attachments: - Applicant Justification - Private Street Request.p f; tachment B - Area Map.pdf; Attachment C - Exhibit A — St. Francis Avenue — Proposed Private Road Exhibit.pdf; Attachment D - Exhibit B - St. Francis Avenue - Alternative Public Road Exhibit.pdf; Attachment E - Albemarle County Engineering Comments.pdf; Attachment F - DB 1082 pages 640- 645.pdf; SUB201800066 St. Francis Avenue Subdivision - PC Private Street Request 6-26-2018.docx The materials for this agenda item are attached. Please let me know if you have any questions or need anything else. Thanks, Cameron From: Stephanie Banton Sent: Monday, June 18, 2018 12:05 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Got it! Thank you. From: Cameron Langille Sent: Monday, June 18, 2018 10:51 AM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, Here is the proposal summary that will be on the cover sheet of the staff report: "Request for private street approval in accordance with 14-232(A) and 14-234 of the Subdivision Ordinance." I'll be sending all the materials to you in the next couple of hours. From: Stephanie Banton Sent: Monday, June 18, 2018 10:49 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Can you please send me a description to include on the agenda for the following item? Thank you, Stephanie From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item No worries! When do you need my staff report and materials by? From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 261n Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26th if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Stephanie Banton Sent: Monday, June 18, 2018 12:05 PM To: Cameron Langille Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Got it! Thank you. From: Cameron Langille Sent: Monday, June 18, 2018 10:51 AM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, Here is the proposal summary that will be on the cover sheet of the staff report: "Request for private street approval in accordance with 14-232(A) and 14-234 of the Subdivision Ordinance." I'll be sending all the materials to you in the next couple of hours. From: Stephanie Banton Sent: Monday, June 18, 2018 10:49 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Can you please send me a description to include on the agenda for the following item? Thank you, Stephanie From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item No worries! When do you need my staff report and materials by? From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 26tn Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26th if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Cameron Langille Sent: Monday, June 18, 2018 10:51 AM To: Stephanie Banton Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, Here is the proposal summary that will be on the cover sheet of the staff report: "Request for private street approval in accordance with 14-232(A) and 14-234 of the Subdivision Ordinance." I'll be sending all the materials to you in the next couple of hours. From: Stephanie Banton Sent: Monday, June 18, 2018 10:49 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Can you please send me a description to include on the agenda for the following item? Thank you, Stephanie From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item No worries! When do you need my staff report and materials by? From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 26tn Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26t" if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangilleCcr�.albemarle.org From: Stephanie Banton Sent: Monday, June 18, 2018 10:49 AM To: Cameron Langille Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Can you please send me a description to include on the agenda for the following item? Thank you, Stephanie From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item No worries! When do you need my staff report and materials by? From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 26tn Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26t" if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a)albemarle.org From: Barry Wood <barrywwood7l@gmail.com> Sent: Friday, June 15, 2018 3:05 PM To: Cameron Langille; Justin Shimp; Larry Wood Subject: Re: SUB201700181 That is great news! We'll plan to be here on 6/26. Thanks guys, have a great weekend! Barry On Thu, Jun 14, 2018 at 6:06 PM Cameron Langille <blangille@albemarle.org> wrote: Hi Justin, Yes, staff is recommending approval of the authorization request. From: Justin Shimp, P.E. <iustin@shimp-engineering.com> Sent: Thursday, June 14, 2018 6:05 PM To: Cameron Langille <blangille@albemarle.org> Cc: Barry Wood <barrywwood7l@gmail.com> Subject: Re: SUB201700181 Hi Cameron, Will this be on the consent agenda then? Thanks! Justin Shimp, P.E. 434-953-6116 On Jun 14, 2018, at 6:03 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, Great news, I just confirmed that we can take the private street authorization request to the PC on June 26th. I have CC'd Justin so he is aware as well. The meeting takes place in Lane Auditorium here at the County Office Building located at 401 McIntire Road. Lane Auditorium is located on the second floor of the building. The meeting will begin at 6 P.M. Please let me know if you have any questions! -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Thursday, June 14, 2018 8:35 AM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Good morning Cameron, How are we looking for 6/26? Thanks! Barry On Mon, Jun 11, 2018 at 7:43 PM Barry Wood <barrywwood7l@gmail.com> wrote: Thanks, Cameron! I look forward to getting it locked down. I appreciate your help. Best, Barry On Mon, Jun 11, 2018 at 4:18 PM, Cameron Langille <blangille@albemarle.org> wrote: Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July loth, followed by Tuesday July 24th. As I mentioned on Friday, I'm hoping that we can just get this onto the June 26th agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26t". Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Stephanie Banton Sent: Friday, June 15, 2018 7:14 AM To: Cameron Langille Subject: RE: Planning Commission - Scheduling of a Consent Agenda item I will need to have everything by Monday. Thank you, Stephanie From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item No worries! When do you need my staff report and materials by? From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 26tn Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26t" if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Cameron Langille Sent: Thursday, June 14, 2018 6:06 PM To: Justin Shimp, P.E. Cc: Barry Wood Subject: RE: SUB201700181 Hi Justin, Yes, staff is recommending approval of the authorization request. From: Justin Shimp, P.E. <justin@shimp-engineering.com> Sent: Thursday, June 14, 2018 6:05 PM To: Cameron Langille <blangille@albemarle.org> Cc: Barry Wood <barrywwood7l@gmail.com> Subject: Re: SUB201700181 Hi Cameron, Will this be on the consent agenda then? Thanks! Justin Shimp, P.E. 434-953-6116 On Jun 14, 2018, at 6:03 PM, Cameron Langille <blangillekalbemarle.org> wrote: Hi Barry, Great news, I just confirmed that we can take the private street authorization request to the PC on June 261". I have CC'd Justin so he is aware as well. The meeting takes place in Lane Auditorium here at the County Office Building located at 401 McIntire Road. Lane Auditorium is located on the second floor of the building. The meeting will begin at 6 P.M. Please let me know if you have any questions! -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Thursday, June 14, 2018 8:35 AM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Good morning Cameron, How are we looking for 6/26? Thanks! Barry On Mon, Jun 11, 2018 at 7:43 PM Barry Wood <baM=ood7lkgmail.com> wrote: Thanks, Cameron! I look forward to getting it locked down. I appreciate your help. Best, Barry On Mon, Jun 11, 2018 at 4:18 PM, Cameron Langille <blan ig llegalbemarle.org> wrote: Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July loth, followed by Tuesday July 24th. As I mentioned on Friday, I'm hoping that we can just get this onto the June 26th agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blan ig llegalbemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blan ig llegalbemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26th. Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <bangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blan ig llekalbemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrvwwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrvwwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Justin Shimp, P.E. <justin@shimp-engineering.com> Sent: Thursday, June 14, 2018 6:05 PM To: Cameron Langille Cc: Barry Wood Subject: Re: SUB201700181 Hi Cameron, Will this be on the consent agenda then? Thanks! Justin Shimp, P.E. 434-953-6116 On Jun 14, 2018, at 6:03 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, Great news, I just confirmed that we can take the private street authorization request to the PC on June 26th. I have CC'd Justin so he is aware as well. The meeting takes place in Lane Auditorium here at the County Office Building located at 401 McIntire Road. Lane Auditorium is located on the second floor of the building. The meeting will begin at 6 P.M. Please let me know if you have any questions! -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Thursday, June 14, 2018 8:35 AM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Good morning Cameron, How are we looking for 6/26? Thanks! Barry On Mon, Jun 11, 2018 at 7:43 PM Barry Wood <barrywwood7l(aggmail.com> wrote: Thanks, Cameron! I look forward to getting it locked down. I appreciate your help. Best, Barry On Mon, Jun 11, 2018 at 4:18 PM, Cameron Langille <blan ilg le(?albemarle.org> wrote: Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July loth, followed by Tuesday July 24th. As I mentioned on Friday, I'm hoping that we can just get this onto the June 26th agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blan ig_llekalbemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blan_ig llekalbemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26t". Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26t". Have a great weekend, Cameron From: Barry Wood <barrywwood71@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <bangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blan ig'lle(a�albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Stephanie Banton Subject: RE: Planning Commission - Scheduling of a Consent Agenda item No worries! When do you need my staff report and materials by? From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille <blangille@albemarle.org> Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 26th Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26th if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Cameron Langille Sent: Thursday, June 14, 2018 6:04 PM To: Barry Wood Cc: Justin Shimp, P.E. Subject: RE: SUB201700181 Hi Barry, Great news, I just confirmed that we can take the private street authorization request to the PC on June 26t". I have CC'd Justin so he is aware as well. The meeting takes place in Lane Auditorium here at the County Office Building located at 401 McIntire Road. Lane Auditorium is located on the second floor of the building. The meeting will begin at 6 P.M. Please let me know if you have any questions! -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Thursday, June 14, 2018 8:35 AM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Good morning Cameron, How are we looking for 6/26? Thanks! Barry On Mon, Jun 11, 2018 at 7:43 PM Barry Wood <barrywwood7l(a�gmaiLcom> wrote: Thanks, Cameron! I look forward to getting it locked down. I appreciate your help. Best, Barry On Mon, Jun 11, 2018 at 4:18 PM, Cameron Langille <blan ig�llegalbemarle.org> wrote: Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July 10th, followed by Tuesday July 24th. As I mentioned on Friday, I'm hoping that we can just get this onto the June 26th agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blangillekalbemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blan_ig llekalbemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26th. Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blan ille =,albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Barry Wood <barrywwood7l@gmail.com> Sent: Thursday, June 14, 2018 8:35 AM To: Cameron Langille Subject: Re: SUB201700181 Good morning Cameron, How are we looking for 6/26? Thanks! Barry On Mon, Jun 11, 2018 at 7:43 PM Barry Wood <barrywwood7l@gmail.com> wrote: Thanks, Cameron! I look forward to getting it locked down. I appreciate your help. Best, Barry On Mon, Jun 11, 2018 at 4:18 PM, Cameron Langille <blangille@albemarle.org> wrote: Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July 101", followed by Tuesday July 24t". As I mentioned on Friday, I'm hoping that we can just get this onto the June 26t" agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26th. Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Stephanie Banton Sent: Thursday, June 14, 2018 8:34 AM To: Cameron Langille Subject: RE: Planning Commission - Scheduling of a Consent Agenda item Cameron, Sorry, I missed the original request. Thank you for the follow-up. Yes, we can put you on the consent agenda for June 26tn Thank you, Stephanie From: Cameron Langille Sent: Wednesday, June 13, 2018 4:45 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: FW: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I know you were busy catching up on things today, but I just wanted to make sure this email went through to you on Friday. I didn't get a bounce back or anything, but one of my site plan applicants told they never received an email I sent on Friday afternoon. Since I hadn't heard back from you yet regarding what date I can take this to the PC I figured I'd just double check that this went through. Thanks, Cameron From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton <sbanton@albemarle.org> Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 26t" if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(o-)albemarle.org From: Cameron Langille Sent: Wednesday, June 13, 2018 4:17 PM To: Shawn Maddox Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, I just tried calling but you must be gone for the day. Knowing the information I mentioned below, are you comfortable with me stating that Fire & Rescue has no objections to the general layout of the road in my staff report to the PC for the private street authoritization request? Again, we will get the full civil engineering road plans after the PC approves the private street authorization request, and we will ensure that the Ordinance standards are met with the road plan design then. Thanks, Cameron From: Cameron Langille Sent: Monday, June 11, 2018 3:03 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, No worries, I figured you were out of town. In regard to the 20' clear width, I want to make sure I understand what you're saying. The private road exhibit shows a 30' wide private street easement. Within the easement is a 14' wide paved street, which leaves 8' additional feet on both sides of the actual road improvements. Does 20' clear width mean that Fire & Rescue wants an additional 10' on both sides of the street outside of the paved portion? Under the County Subdivision ordinance, Section 14-412 (A)(2)(a), private streets in the rural areas serving three to five lots must meet the following minimum standards: • A minimum travel way width of 14.' • A 3' minimum shoulder width • A minimum of 4' from the edge of the shoulder to the drainage ditch centerline • Furthermore, "the street shall have a rectangular zone superjacent to the street that is clear of all obstructions, including any structures and vegetation, that is at least fourteen (14) feet in width and fourteen (14) feet in height." The private street exhibit appears to meet this criteria. The 8' area adjacent to the paved road will allow all of those requirements to be met on both side of the street. Since this road will serve at least three lots, it will need to be designed to meet all of the minimum standards listed above for the full length of the street. They won't be able to do all of the improvements up to a certain point and then neck the road down to a lower standard than what is required by Section 14-412 (A)(2)(a). The applicant will still have to submit a full set of civil engineering drawings to us after the private street approval request goes to the PC, and that is the time when Engineering/Fire & Rescue/Planning really drills down to the details and makes sure those subdivision regulations are met prior to allowing construction of the road. All of that being said, let me know what you think and if I am understanding the Fire & Rescue requirements correctly. Thanks for all of your help! Cameron From: Shawn Maddox Sent: Saturday, June 09, 2018 3:21 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Good afternoon Cameron — I apologize for the delay, I've been out of town. I must have completely missed this one along the way as I couldn't find my comments anywhere. My only concern is that the street has the 20' of clear width, especially since it serves more than three structures. I know we've recently had a few of these where they improved the road up to the first, or second, driveway and then the width changes since it is serving less than three. If it's too late for comment I understand but I can only see a 30' driveway easement shown and not the actual road width. Shawn From: Cameron Langille Sent: Monday, June 4, 2018 6:08 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: FW: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Following up on this one - I am working on writing my staff report for this private street authorization request, and I am going to be recommending approval of the proposed private street. It looks like Fire & Rescue comments have not been uploaded to CV. Do you have any issues with this request from an emergency access standpoint? -Cameron From: Cameron Langille Sent: Tuesday, April 24, 2018 3:45 PM To: Shawn Maddox <smaddox@albemarle.o Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, Thanks for letting me know. Attached is the transmittal sheet for your review, I explain what exactly Fire/Rescue needs to look for when reviewing this request. This is just a request for authorization of the private street — they will come in with a full set of road plans later. The Planning Commission has to approve the private street request because this subdivision is located in the rural areas, not the development areas, and subdivision proposing more than 2 lots on a new private street must get PC approval according to the Subdivision Ordinance (Chapter 14 of the County Code). I have also attached the applicant's justification statement that includes two potential road layout exhibits. One exhibit is the alignment of what a public road would look like, and the other is the proposed private street design that they want us to approve. The proposed private street design is the last page in the PDF document attached above. Please let me know if you have any questions or concerns. -Cameron From: Shawn Maddox Sent: Tuesday, April 24, 2018 2:35 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Cameron — I do not have this in my stack anywhere. Shawn From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25t", I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 11, 2018 7:43 PM To: Cameron Langille Subject: Re: SUB201700181 Thanks, Cameron! I look forward to getting it locked down. I appreciate your help. Best, Barry On Mon, Jun 11, 2018 at 4:18 PM, Cameron Langille <blangille@albemarle.org> wrote: Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July loth, followed by Tuesday July 24th. As I mentioned on Friday, I'm hoping that we can just get this onto the June 26th agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26t". Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26t". Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@Bmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Cameron Langille Sent: Monday, June 11, 2018 4:18 PM To: Barry Wood Subject: RE: SUB201700181 Sounds good Barry. My administrative assistant is out today but she'll be back tomorrow to confirm the PC date. If the agenda is full already for the June 26 meeting, the next dates for PC meetings are Tuesday, July 10th, followed by Tuesday July 24t". As I mentioned on Friday, I'm hoping that we can just get this onto the June 26t" agenda. I'll update you once I have confirmed the date. Thanks, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blan ig�llegalbemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26t". Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blan_ig lle(c�r�,albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Cameron Langille Sent: Monday, June 11, 2018 3:03 PM To: Shawn Maddox Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, No worries, I figured you were out of town. In regard to the 20' clear width, I want to make sure I understand what you're saying. The private road exhibit shows a 30' wide private street easement. Within the easement is a 14' wide paved street, which leaves 8' additional feet on both sides of the actual road improvements. Does 20' clear width mean that Fire & Rescue wants an additional 10' on both sides of the street outside of the paved portion? Under the County Subdivision ordinance, Section 14-412 (A)(2)(a), private streets in the rural areas serving three to five lots must meet the following minimum standards: • A minimum travel way width of 14.' • A 3' minimum shoulder width • A minimum of 4' from the edge of the shoulder to the drainage ditch centerline • Furthermore, "the street shall have a rectangular zone superjacent to the street that is clear of all obstructions, including any structures and vegetation, that is at least fourteen (14) feet in width and fourteen (14) feet in height." The private street exhibit appears to meet this criteria. The 8' area adjacent to the paved road will allow all of those requirements to be met on both side of the street. Since this road will serve at least three lots, it will need to be designed to meet all of the minimum standards listed above for the full length of the street. They won't be able to do all of the improvements up to a certain point and then neck the road down to a lower standard than what is required by Section 14-412 (A)(2)(a). The applicant will still have to submit a full set of civil engineering drawings to us after the private street approval request goes to the PC, and that is the time when Engineering/Fire & Rescue/Planning really drills down to the details and makes sure those subdivision regulations are met prior to allowing construction of the road. All of that being said, let me know what you think and if I am understanding the Fire & Rescue requirements correctly. Thanks for all of your help! Cameron From: Shawn Maddox Sent: Saturday, June 09, 2018 3:21 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Good afternoon Cameron — I apologize for the delay, I've been out of town. I must have completely missed this one along the way as I couldn't find my comments anywhere. My only concern is that the street has the 20' of clear width, especially since it serves more than three structures. I know we've recently had a few of these where they improved the road up to the first, or second, driveway and then the width changes since it is serving less than three. If it's too late for comment I understand but I can only see a 30' driveway easement shown and not the actual road width. Shawn From: Cameron Langille Sent: Monday, June 4, 2018 6:08 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: FW: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Following up on this one - I am working on writing my staff report for this private street authorization request, and I am going to be recommending approval of the proposed private street. It looks like Fire & Rescue comments have not been uploaded to CV. Do you have any issues with this request from an emergency access standpoint? -Cameron From: Cameron Langille Sent: Tuesday, April 24, 2018 3:45 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, Thanks for letting me know. Attached is the transmittal sheet for your review, I explain what exactly Fire/Rescue needs to look for when reviewing this request. This is just a request for authorization of the private street — they will come in with a full set of road plans later. The Planning Commission has to approve the private street request because this subdivision is located in the rural areas, not the development areas, and subdivision proposing more than 2 lots on a new private street must get PC approval according to the Subdivision Ordinance (Chapter 14 of the County Code). I have also attached the applicant's justification statement that includes two potential road layout exhibits. One exhibit is the alignment of what a public road would look like, and the other is the proposed private street design that they want us to approve. The proposed private street design is the last page in the PDF document attached above. Please let me know if you have any questions or concerns. -Cameron From: Shawn Maddox Sent: Tuesday, April 24, 2018 2:35 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Cameron — I do not have this in my stack anywhere. Shawn From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25t", I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangiIle aIbemarle.org From: Barry Wood <barrywwood7l@gmail.com> Sent: Sunday, June 10, 2018 9:36 PM To: Cameron Langille Subject: Re: SUB201700181 Hi Cameron, Thanks for the update. That's all great news. Yes, I could attend a a PC meeting on 6/26, just let me know. I'll put a placeholder on my calendar until you firm this up. I'll also update Justin. Thanks again! Barry On Fri, Jun 8, 2018 at 3:55 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26t". Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Shawn Maddox Sent: Saturday, June 09, 2018 3:21 PM To: Cameron Langille Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Good afternoon Cameron — I apologize for the delay, I've been out of town. I must have completely missed this one along the way as I couldn't find my comments anywhere. My only concern is that the street has the 20' of clear width, especially since it serves more than three structures. I know we've recently had a few of these where they improved the road up to the first, or second, driveway and then the width changes since it is serving less than three. If it's too late for comment I understand but I can only see a 30' driveway easement shown and not the actual road width. Shawn From: Cameron Langille Sent: Monday, June 4, 2018 6:08 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: FW: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Following up on this one - I am working on writing my staff report for this private street authorization request, and I am going to be recommending approval of the proposed private street. It looks like Fire & Rescue comments have not been uploaded to CV. Do you have any issues with this request from an emergency access standpoint? -Cameron From: Cameron Langille Sent: Tuesday, April 24, 2018 3:45 PM To: Shawn Maddox <smaddox@albemarle.o Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, Thanks for letting me know. Attached is the transmittal sheet for your review, I explain what exactly Fire/Rescue needs to look for when reviewing this request. This is just a request for authorization of the private street — they will come in with a full set of road plans later. The Planning Commission has to approve the private street request because this subdivision is located in the rural areas, not the development areas, and subdivision proposing more than 2 lots on a new private street must get PC approval according to the Subdivision Ordinance (Chapter 14 of the County Code). I have also attached the applicant's justification statement that includes two potential road layout exhibits. One exhibit is the alignment of what a public road would look like, and the other is the proposed private street design that they want us to approve. The proposed private street design is the last page in the PDF document attached above. Please let me know if you have any questions or concerns. -Cameron From: Shawn Maddox Sent: Tuesday, April 24, 2018 2:35 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Cameron — I do not have this in my stack anywhere. Shawn From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25th, I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a)albemarle.org From: Cameron Langille Sent: Friday, June 08, 2018 3:56 PM To: Barry Wood Subject: RE: SUB201700181 Hi Barry, I apologize for the delay in my response to your email from earlier this week. Yes, Shimp Engineering forwarded me the updated materials I requested in that first review comment. Everything looks good from a Planning standpoint and I have finished my review of the request for private street authorization. We will be recommending approval of the request. However, the Fire & Rescue Division has not sent me their approval yet, and I need to confirm that they have no objections before finalizing my recommendation and staff report. I have been trying to reach their staff member who is reviewing the request all week, but I believe he is out of the office. Hopefully he will give me the ok on Monday, I'll keep you posted. Assuming Fire & Rescue have no objections, the authorization request will go to the Planning Commission as a consent agenda item. Typically items on the consent agenda are approved without any comments from the PC members, so I don't anticipate any issues with this. I am working with my administrative assistant to confirm a date for the PC meeting. Right now, it looks like it could go to the PC on Tuesday, June 26th. Are you available to attend the meeting that evening in case the PC has any questions? Justin could also come with you or attend in your place if you're not available. Let me know about June 26th. Have a great weekend, Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blan_ig lle(a�albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Cameron Langille Sent: Friday, June 08, 2018 3:50 PM To: Stephanie Banton Subject: Planning Commission - Scheduling of a Consent Agenda item Hi Stephanie, I have a private street authorization request associated with a subdivision application that needs to get PC approval. Staff is supporting the request, so this will be a consent agenda item. Can you let me know some tentative dates to take this to the PC? I am wondering if it could go on June 261" if possible. The private street authorization request came in as part of the road plan application for the subdivision plat. The road plan application number is SUB201800066 St. Francis Avenue Subdivision — Road Plans. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a)-albemarle.org From: Cameron Langille Sent: Monday, June 04, 2018 6:08 PM To: Shawn Maddox Subject: FW: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Attachments: KUB201900066 Private Street Authorization Request First Transmoti��; SUB201800066 Private Street Request - Justification Statement and Exhibits.pdf Hi Shawn, Following up on this one - I am working on writing my staff report for this private street authorization request, and I am going to be recommending approval of the proposed private street. It looks like Fire & Rescue comments have not been uploaded to CV. Do you have any issues with this request from an emergency access standpoint? -Cameron From: Cameron Langille Sent: Tuesday, April 24, 2018 3:45 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Shawn, Thanks for letting me know. Attached is the transmittal sheet for your review, I explain what exactly Fire/Rescue needs to look for when reviewing this request. This is just a request for authorization of the private street — they will come in with a full set of road plans later. The Planning Commission has to approve the private street request because this subdivision is located in the rural areas, not the development areas, and subdivision proposing more than 2 lots on a new private street must get PC approval according to the Subdivision Ordinance (Chapter 14 of the County Code). I have also attached the applicant's justification statement that includes two potential road layout exhibits. One exhibit is the alignment of what a public road would look like, and the other is the proposed private street design that they want us to approve. The proposed private street design is the last page in the PDF document attached above. Please let me know if you have any questions or concerns. -Cameron From: Shawn Maddox Sent: Tuesday, April 24, 2018 2:35 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Cameron — I do not have this in my stack anywhere. Shawn From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25t", I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Barry Wood <barrywwood7l@gmail.com> Sent: Monday, June 04, 2018 3:44 PM To: Cameron Langille Subject: Re: SUB201700181 Hi Cameron, I wanted to check in again and level set on the SUB201700181 application and private street authorization. Have you gotten what you needed from Shimp in regard to #2? Shimp stated to me about three weeks ago that he was having a hard time getting schedule information out of the county and made no reference to any requests by you all in regard to the authorization process. Have you all scheduled the PC hearing or is there something holding that up? Thanks! Barry On Fri, Apr 27, 2018 at 4:28 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. 2. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. 3. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. b. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Bedsaul, Willis <willis.bedsaul@vdot.virginia.gov> Sent: Thursday, May 24, 2018 4:03 PM To: Cameron Langille; Adam Moore Subject: SUB-2018-00066-St. Francis Avenue Subdivision -Private Street Authorization Request Attachments: -?nl g-nnna, Francis - Request-05-24-18. pdf Hello Cameron, Attached you'll find the review letter on the above subject, if you have any questions please call. Thanks, Willis C. Bedsaul Land Development Engineer Virginia Department of Transportation Land Use-Albemarle/Green/Madison 701 VDOT Way Charlottesville Residency Ph# 434-422-9866 Cell# 540-219-5492 From: Justin Deel <justin.deel@vdot.virginia.gov> Sent: Wednesday, May 23, 2018 8:58 AM To: Cameron Langille Subject: RE: St. Francis Cameron, Willis ended up receiving this plan to review. It's not that they can't make it public, it just has to be public all the way to the intersection with Earlysville. There can't be a private portion in between. As far as environmental degradation, as you mentioned the private portion would have to be reconstructed to VDOT standards. I don't recall what the proposed road and cul-de-sac dimensions were but there may be additional disturbance required to make it meet VDOT standards. They would also need an SSAR connectivity exception, which would likely require them to build to an adjacent parcel line. Hopefully Willis will get his review to you this week. Justin From: Cameron Langille[mailto:blangilleCa)albemarle.orq] Sent: Tuesday, May 22, 2018 6:07 PM To: Justin Deel Subject: RE: St. Francis Hi Justin, I'm following up on the status of the VDOT review for this private street authorization request - I haven't received any comments yet. Are there any issues with the proposed alignment from a VDOT standpoint? When the preliminary plat for this subdivision went through the Site Review Committee, you had asked me to forward you the private street request when it came in. Since they're proposing to extend the existing private street (St. Francis Avenue) to serve the new residential lots, this has to get approval from the County Planning Commission. As part of that, I need to write a staff report justifying the request. I seem to remember you telling me at the SRC meeting that VDOT would not even support the new street extension being a public street because the short portion of St. Francis Avenue that already exists is designed to private street standards. Can you confirm that VDOT does not allow new public streets to connect to existing private streets that enter onto a public street? In this case, St. Francis Avenue enters onto Earlysville Road. My main questions for VDOT were as follows: 1. Will the private street alleviate a clearly demonstrable likelihood of significant degradation to the environment of the property or any land adjacent thereto resulting from the construction of a public street in the same alignment? Meaning, if they were to propose a public street meeting all VDOT standards for the new parcels, 2. Are there any other VDOT requirements that would preclude allowing a private street instead of a public street? Thanks for your help, Cameron From: Justin Deel <iustin.deel@vdot.virginia.gov> Sent: Tuesday, April 24, 2018 12:34 PM To: Cameron Langille <baangille@albemarle.org> Subject: RE: St. Francis Yes it does, with the contact's name highlighted. From: Cameron Langille[mailto:blangille(balbemarle.org] Sent: Tuesday, April 24, 2018 10:28 AM To: Deel, Justin Subject: RE: St. Francis Thanks Justin, I must've sent two copies over there by accident. Does the Fire & Rescue copy have its own cover/transmittal sheet? From: Deel, Justin <iustin.deel@vdot.virginia.gov> Sent: Monday, April 23, 2018 2:44 PM To: Cameron Langille <baangille@albemarle.org> Subject: St. Francis Cameron, We received 2 copies of this private street request. It looks like one was intended for fire & rescue. Justin Justin Deel, P.E. VDOT - Charlottesville 434-422-9894 540-717-1408 (c) From: Cameron Langille Sent: Tuesday, May 22, 2018 6:07 PM To: Justin Deel Subject: RE: St. Francis Hi Justin, I'm following up on the status of the VDOT review for this private street authorization request - I haven't received any comments yet. Are there any issues with the proposed alignment from a VDOT standpoint? When the preliminary plat for this subdivision went through the Site Review Committee, you had asked me to forward you the private street request when it came in. Since they're proposing to extend the existing private street (St. Francis Avenue) to serve the new residential lots, this has to get approval from the County Planning Commission. As part of that, I need to write a staff report justifying the request. I seem to remember you telling me at the SRC meeting that VDOT would not even support the new street extension being a public street because the short portion of St. Francis Avenue that already exists is designed to private street standards. Can you confirm that VDOT does not allow new public streets to connect to existing private streets that enter onto a public street? In this case, St. Francis Avenue enters onto Earlysville Road. My main questions for VDOT were as follows: 1. Will the private street alleviate a clearly demonstrable likelihood of significant degradation to the environment of the property or any land adjacent thereto resulting from the construction of a public street in the same alignment? Meaning, if they were to propose a public street meeting all VDOT standards for the new parcels, 2. Are there any other VDOT requirements that would preclude allowing a private street instead of a public street? Thanks for your help, Cameron From: Justin Deel <justin.deel@vdot.virginia.gov> Sent: Tuesday, April 24, 2018 12:34 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: St. Francis Yes it does, with the contact's name highlighted. From: Cameron Langille[mailto:blangille@albemarle.orq] Sent: Tuesday, April 24, 2018 10:28 AM To: Deel, Justin Subject: RE: St. Francis Thanks Justin, I must've sent two copies over there by accident. Does the Fire & Rescue copy have its own cover/transmittal sheet? From: Deel, Justin <justin.deel@vdot.virginia.gov> Sent: Monday, April 23, 2018 2:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: St. Francis Cameron, We received 2 copies of this private street request. It looks like one was intended for fire & rescue. Justin Justin Deel, P.E. VDOT - Charlottesville 434-422-9894 540-717-1408 (c) From: Kelly Strickland <kelly@shimp-engineering.com> Sent: Monday, April 30, 2018 2:30 PM To: Cameron Langille; Justin Shimp, P.E. Subject: RE: SUB201800066 St. Francis Avenue Subdivision - Private Street Authorization Request Question Attachments: f Hello Cameron, I don't think we ever got back to you on this comment. I've attached a revised exhibit for the private road showing a table with frontages and lot sizes. We've also adjusted the setback on lots 2 and 3 to accommodate the required 150' frontage. It is our understanding that Section 4.6.1-b-1 allows for a reduction in frontage for lots on a cul-de-sac, which should apply in this case. Let us know if we're missing anything else. Thanks, Kelly Strickland Shimp Engineering PC 434.981.6029 From: Cameron Langille[maiIto: blangilleCd)albemarle.org] Sent: Tuesday, April 24, 2018 5:47 PM To: Justin Shimp, P.E.; Kelly Strickland Subject: SUB201800066 St. Francis Avenue Subdivision - Private Street Authorization Request Question Hi Justin & Kelly, I am working on my review of the private street request for this subdivision application. I am waiting to hear back from VDOT and Fire & Rescue for their comments, but Engineering has no concerns about the private street. From a Planning perspective, I do have one question that needs to be answered before taking this request to the PC. The private street exhibit submitted with SUB201800066 shows a slightly different layout for the roundabout at the end of the St. Francis Avenue than what was shown on the approved preliminary plat, SUB2017000181. The design change isn't a big deal in and of itself, but I am concerned that Lot 2 (4.54 acres) and Lot 3 (4.60 acres) do not have the minimum 150' of required road frontage. Can you send me a revised private street exhibit with linear/curvilinear dimensions demonstrating that Lots 2 and 3 have at least 150' of road frontage? If possible, incorporating a table into the private street exhibit with those dimensions will alleviate this concern. Please let me know if you have any questions. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a�albemarle.org From: Cameron Langille Sent: Friday, April 27, 2018 4:28 PM To: Barry Wood Subject: RE: SUB201700181 Hi Barry, I apologize for the delay in my response. The process for moving forward is this: 1. Staff from the County and the Virginia Department of Transportation (VDOT) will continue to review the private street authorization request and issue comments on items with the proposal that need to be revised in order for us to make a favorable recommendation to the Planning Commission (PC) to approve the request. a. Generally, comments include things like adding or removing notes from the exhibits, or revising the justification statement. The Engineering Division of the Department of Community Development has reviewed the authorization request, and has no objections. I have finished my review for the Planning Division aspects of the request, and I had one comment which I emailed to Justin Shimp on Tuesday, 4/24. 1 asked for Justin to provide a revised private street exhibit drawing that shows how much linear frontage two of the proposed lots will have on the private street (the Zoning ordinance requires that each lot must have 150' of road frontage, and the two lots at the end of the roundabout appeared to have less than that). a. The authorization request was also sent to the Department of Fire & Rescue, and VDOT for review. They have not finished their reviews yet, but I will forward any comments or approvals from either agency to Justin upon receipt. Once all of review comments have been addressed, Planning Division staff will schedule a date with the Planning Commission to take the materials to them for a hearing. I will write a staff report with a recommendation for the PC to either approve or deny the authorization request. If staff is recommending approval, the request will be scheduled as a consent agenda item during one of the regular PC meetings. Items on the consent agenda do not have a full public hearing with public comment and a staff presentation. The PC typically approves all items on the consent agenda at the beginning of the meeting without much discussion. 4. If the PC approves the private street authorization request, Shimp Engineering will need to submit fully engineered road plans to the County for review. The full road plans are different from the private street authorization request. We will follow the same review process/procedures as we would normally do for any other road plan application. Road plans are administrative applications, which means there are no public hearings required with the PC or Board of Supervisors. Staff reviews the drawings for conformity with our street standards, and we issue comment letters to the engineers telling them what needs to be revised in order for us to approve the road plans. a. When the road plans are first submitted, we have 30 days to send the engineer review comments. The overall timeline for road plan approval typically requires 2 or 3 staff reviews, which can take several months, depending on how fast your engineering firm turns the plans around to address staff comments. All in all, I'd say you're looking at a minimum of 4-6 months until the road plans are approved. The total review and approval timeline could take longer than 4 months, depending on how many comments staff has during the review of the full road plans and how long it takes the engineers to revise/resubmit the plans to address those comments. Please let me know if this does not answer all of your questions. -Cameron From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille <blangille@albemarle.org>; Barry Wood <barrywwood7l@gmail.com> Subject: SUB201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Barry Wood <barrywwood7l@gmail.com> Sent: Wednesday, April 25, 2018 6:18 PM To: Cameron Langille; Barry Wood Subject: SU B201700181 Hi Cameron, Thanks for the call back and the voice message in response to my inquiry regarding the Request for Authorization of a Private Road in conjunction with St. Francis Avenue Subdivision SUB201700181. I appreciate the update and have a couple of questions. You mentioned review comments were due out on Thursday, what is the next steps beyond this to gain final approval for the private road? What is the timeline benchmark for final approval? Thanks! Barry Wood 434-806-8808 cell From: Cameron Langille Sent: Tuesday, April 24, 2018 5:47 PM To: Justin Shimp, P.E.; Kelly Strickland Subject: SUB201800066 St. Francis Avenue Subdivision - Private Street Authorization Request Question Hi Justin & Kelly, I am working on my review of the private street request for this subdivision application. I am waiting to hear back from VDOT and Fire & Rescue for their comments, but Engineering has no concerns about the private street. From a Planning perspective, I do have one question that needs to be answered before taking this request to the PC. The private street exhibit submitted with SUB201800066 shows a slightly different layout for the roundabout at the end of the St. Francis Avenue than what was shown on the approved preliminary plat, SUB2017000181. The design change isn't a big deal in and of itself, but I am concerned that Lot 2 (4.54 acres) and Lot 3 (4.60 acres) do not have the minimum 150' of required road frontage. Can you send me a revised private street exhibit with linear/curvilinear dimensions demonstrating that Lots 2 and 3 have at least 150' of road frontage? If possible, incorporating a table into the private street exhibit with those dimensions will alleviate this concern. Please let me know if you have any questions. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Cameron Langille Sent: Tuesday, April 24, 2018 3:45 PM To: Shawn Maddox Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Attachments: ; SUB201800066 Private Street Request - Justification Statement and Exhibits.pdf Shawn, Thanks for letting me know. Attached is the transmittal sheet for your review, I explain what exactly Fire/Rescue needs to look for when reviewing this request. This is just a request for authorization of the private street — they will come in with a full set of road plans later. The Planning Commission has to approve the private street request because this subdivision is located in the rural areas, not the development areas, and subdivision proposing more than 2 lots on a new private street must get PC approval according to the Subdivision Ordinance (Chapter 14 of the County Code). I have also attached the applicant's justification statement that includes two potential road layout exhibits. One exhibit is the alignment of what a public road would look like, and the other is the proposed private street design that they want us to approve. The proposed private street design is the last page in the PDF document attached above. Please let me know if you have any questions or concerns. -Cameron From: Shawn Maddox Sent: Tuesday, April 24, 2018 2:35 PM To: Cameron Langille <blangille@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Cameron — I do not have this in my stack anywhere. Shawn From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox <smaddox(@albemarle.o Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25t", I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org From: Shawn Maddox Sent: Tuesday, April 24, 2018 2:35 PM To: Cameron Langille Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Cameron — I do not have this in my stack anywhere. Shawn From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox <smaddox@albemarle.org> Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 251", I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(o)albemarle.org From: Justin Deel <justin.deel@vdot.virginia.gov> Sent: Tuesday, April 24, 2018 12:34 PM To: Cameron Langille Subject: RE: St. Francis Yes it does, with the contact's name highlighted. From: Cameron Langille[mailto:blangille(balbemarle.org] Sent: Tuesday, April 24, 2018 10:28 AM To: Deel, Justin Subject: RE: St. Francis Thanks Justin, I must've sent two copies over there by accident. Does the Fire & Rescue copy have its own cover/transmittal sheet? From: Deel, Justin <iustin.deel@vdot.virginia.gov> Sent: Monday, April 23, 2018 2:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: St. Francis Cameron, We received 2 copies of this private street request. It looks like one was intended for fire & rescue. Justin Justin Deel, P.E. VDOT - Charlottesville 434-422-9894 540-717-1408 (c) From: Matthew Wentland Sent: Tuesday, April 24, 2018 11:59 AM To: Cameron Langille Subject: Planning Application Review for SUB201800066 ST. FRANCIS AVENUE SUBDIVISION - ROAD PLAN. Attachments: c The Review for the following application has been completed: Application Number = SUB201800066 Reviewer = Matthew Wentland Review Status = See Recommendations Completed Date = 04/24/2018 This email was sent from County View Production. From: Cameron Langille Sent: Tuesday, April 24, 2018 10:56 AM To: Shawn Maddox Subject: RE: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, Just following up on this from yesterday so I don't forget. Did you have a copy of this private street request over at your office? As I mentioned yesterday, VDOT may have accidentally picked up the Fire and Rescue copy so I want to make sure that you do have one. -Cameron From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25th, I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a�albemarle.org From: Cameron Langille Sent: Tuesday, April 24, 2018 10:28 AM To: Deel, Justin Subject: RE: St. Francis Thanks Justin, I must've sent two copies over there by accident. Does the Fire & Rescue copy have its own cover/transmittal sheet? From: Deel, Justin <justin.deel@vdot.virginia.gov> Sent: Monday, April 23, 2018 2:44 PM To: Cameron Langille <blangille@albemarle.org> Subject: St. Francis Cameron, We received 2 copies of this private street request. It looks like one was intended for fire & rescue. Justin Justin Deel, P.E. VDOT - Charlottesville 434-422-9894 540-717-1408 (c) From: Deel, Justin <justin.deel@vdot.virginia.gov> Sent: Monday, April 23, 2018 2:44 PM To: Cameron Langille Subject: St. Francis Cameron, We received 2 copies of this private street request. It looks like one was intended for fire & rescue. Justin Justin Deel, P.E. VDOT - Charlottesville 434-422-9894 540-717-1408 (c) From: Cameron Langille Sent: Thursday, April 19, 2018 4:47 PM To: Justin Shimp, P.E. Cc: Matthew Wentland Subject: RE: SUB201800066 St. Francis Avenue Subdivision - private Street Request Sounds good, thanks Justin. From: Justin Shimp, P.E. <justin@shimp-engineering.com> Sent: Wednesday, April 18, 2018 7:18 PM To: Cameron Langille <blangille@albemarle.org> Subject: Re: SUB201800066 St. Francis Avenue Subdivision - private Street Request Hi Cameron, Yes, we just want to apply for the authorization and if approved will turn in full road plans. Thanks, Justin Shimp, P.E. 434-953-6116 On Apr 5, 2018, at 6:14 PM, Cameron Langille <blan ig llekalbemarle.org> wrote: Hi Justin, On Tuesday I received the application for the private street authorization for the St. Francis Avenue subdivision's private streets. I see that the application has written notes stating that this is just for the Planning Commission authorization of the private street, and no actual road plans were submitted with the application. This is fine, but I just wanted to verify whether you're intending to submit a separate road plan application for the full road plan review after the PC approves the request, or if you are trying to submit the full road plans after PC approval as part of this application? Let me know, thanks! Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a)albemarle.org From: Justin Shimp, P.E. <justin@shimp-engineering.com> Sent: Wednesday, April 18, 2018 7:18 PM To: Cameron Langille Subject: Re: SUB201800066 St. Francis Avenue Subdivision - private Street Request Hi Cameron, Yes, we just want to apply for the authorization and if approved will turn in full road plans. Thanks, Justin Shimp, P.E. 434-953-6116 On Apr 5, 2018, at 6:14 PM, Cameron Langille <blangille@albemarle.org> wrote: Hi Justin, On Tuesday I received the application for the private street authorization for the St. Francis Avenue subdivision's private streets. I see that the application has written notes stating that this is just for the Planning Commission authorization of the private street, and no actual road plans were submitted with the application. This is fine, but I just wanted to verify whether you're intending to submit a separate road plan application for the full road plan review after the PC approves the request, or if you are trying to submit the full road plans after PC approval as part of this application? Let me know, thanks! Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille _albemarle.org From: Cameron Langille Sent: Tuesday, April 10, 2018 6:54 PM To: Shawn Maddox Subject: SUB201800066 - St. Francis Avenue Subdivision - Private Street Request Hi Shawn, I placed a small packet of plans and letters in the Interoffice mailbox downstairs here at CDD that is addressed to you in regard to this application. This is a private street authorization request for a new private street that will serve five proposed lots in the St. Francis Avenue subdivision. The St. Francis Avenue subdivision has already gone to the SRC and obtained preliminary plat approval (SUB201700181). However, they need to get Planning Commission approval for the private street that will provide access and frontage for the new lots. The SUB201800066 application listed in the subject line of this email is the actual private street authorization request for that street. The applicant will come in later with full road plans if the Commission approves the private street authorization request. I sent a copy of the request to you just to see if Fire & Rescue has any objections to the proposed street layout in terms of emergency access, turnarounds, etc. If you could send me any comments/objections/approvals by April 25th, I'd greatly appreciate it. I have already entered you as a reviewer in Countyview. Please let me know if you have any questions. Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a)albemarle.org From: Cameron Langille Sent: Thursday, April 05, 2018 6:15 PM To: Justin Shimp, P.E. Subject: SUB201800066 St. Francis Avenue Subdivision - private Street Request Hi Justin, On Tuesday I received the application for the private street authorization for the St. Francis Avenue subdivision's private streets. I see that the application has written notes stating that this is just for the Planning Commission authorization of the private street, and no actual road plans were submitted with the application. This is fine, but I just wanted to verify whether you're intending to submit a separate road plan application for the full road plan review after the PC approves the request, or if you are trying to submit the full road plans after PC approval as part of this application? Let me know, thanks! Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(a)-albemarle.org From: BizHubPlanning@albemarle.org Sent: Tuesday, April 03, 2018 2:59 PM To: Cameron Langille Subject: Message from KM_364e Attachments: f From: BizHubPlanning@albemarle.org Sent: Tuesday, April 03, 2018 2:58 PM To: Cameron Langille Subject: Message from KM_364e Attachments: f