HomeMy WebLinkAboutSDP201900036 Review Comments Major Amendment, Final Site Plan 2019-11-01COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
November 1, 2019
Herb White
WW Associates, Inc.
3040 Avemore Square Place
Charlottesville, VA 22911
(434) 984-2700 / hwhitekwwassociates.net
RE: Comment Letter for SDP-2019-00036 (Farmington Country Club Consolidation Plan — Major
Amendment, Phase 1); 3rd Submittal
Dear Mr. White:
The Planner for the Planning Services Division of the Albemarle County Department of Community
Development will recommend approval of the plan referred to above when the following items have been
satisfactorily addressed. (The following comments are those that have been identified at this time. Additional
comments or conditions may be added or eliminated based on further review.) [Each comment is preceded by
the applicable reference to the Albemarle County Code.]
The comments from the earlier reviews for SDP2019-00036 are in gray font. Follow-up comments from the
most recent review are in bolded black font. Please address these follow-up comments as well.
Each comment is preceded by the applicable reference to Chapter 18 of the Albemarle County Code (Zoning
Ordinance), unless otherwise specified. (The following comments are those that have been identified at this time;
additional comments may be added or eliminated based on further review.)
Review comments from the other reviewing divisions and agencies are also attached.
Please submit five (5) copies of the revised plan to the Community Development Department when revisions have
been made.
Please contact me at your earliest convenience if you have questions or require additional information or assistance.
Sincerely,
Andy Reitelbach
Senior Planner / areitelbachkalbemarle.org / (434)-296-5832 x 3261
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Albemarle County Planning Services (Planner) — Andy Reitelbach, areitelbachgalbemarle.org — Requested
Changes:
1. [32.4.2.1(f)] The mailing notification fee of $377.74 has not been paid. This fee must be paid prior to approval
of the major amendment being granted. This comment has not been fully addressed. A check for $337.74 was
received by the County for this project. There is still an outstanding balance of $40.00 which must be paid
prior to approval of this major amendment being granted. Comment addressed.
2. [General Comment] This property is subject to a special use permit. Provide the approved special use permit,
including the conditions, on a sheet of the site plan. In addition, include the special use permit file number on
the cover sheet of the plan. Include the special use permit number on the cover sheet of this plant; it can be
placed within the Zoning section of the site data information. The special use permit listed on the cover
sheet is SP-90-05. Is this an additional SP that relates to Farmington Country Club, or is it a typo that
should be SP-98-05?
3. [General Comment] Provide an additional sheet with an overall site map that identifies only those
improvements that are proposed with this major amendment, as well as including the changes that were made
with the two letters of revision (LOR) to SDP2018-00044 that were approved on January 16, 2019, and May 13,
2019. Comment addressed.
4. [General Comment] Provide match -lines for the various site plan sheets, as it appears that they cross over onto
one another, especially those sheets for the cottages and the parking lot Comment addressed.
[General Comment] There is a water protection ordinance (WPO) buffer on this site. Depict this buffer on the
site plan and include the following note on the cover sheet: "The Water Protection Ordinance (WPO) buffer
shown hereon shall be managed in accordance with the Albemarle County water protection ordinance."
Comment addressed.
6. [SP-1998-00005] As mentioned in this approved special use permit, future intensification of this use would
require an amendment to the special use permit. As such, provide information on the cover sheet indicating the
current number of tennis courts and the proposed number of courts.
Also, provide information indicating the existing number of guest rooms and the proposed number of guest
rooms for the entire country club property. (It appears that this information for existing and proposed amount
has already been included on the cover sheet for the number of parking spaces at the country club.) Also, clearly
identify the proposed use of the cottages. Are they to be used for guest rooms, permanent residents, or some
other use?
Staff cannot currently determine whether the proposed cottages would qualify as an intensification of the use
based on the information currently provided, as it is unclear what the cottages will be used for and how many
individual units may be in each cottage structure. Once additional information has been provided, if it is
determined that the proposed cottages will create an intensification of the use on the property, then an amendment
to the special use permit for Farmington Country Club will be required prior to approval of cottages being
granted.
It has been determined by staff that the construction of twelve new guest rooms, in addition to the 55
existing guest rooms, is an intensification of the use on this property. As such, an amendment to the special
use permit for this site is required before this site plan can be approved, as required by Condition #1 in
SP-98-05. This condition states that any intensification of the use on this property would require the
amendment of the special use permit.
In addition, there is a discrepancy in the proposed number of new guest rooms shown on the plan. The
cover sheet indicates that there will be 12 new guest rooms constructed (four per cottage). However, the
note on sheet C-11 indicates that there will only be 2 guest rooms per cottage, for a total of six new rooms.
Please clarify.
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Provide certification from Farmington Country Club that there were 55 guest rooms on the property at
the time that SP-98-05 was approved by the Board of Supervisors, and that the number of guest rooms
has since decreased, such that the proposed total of 52 guest rooms does not exceed what was in existence
at the time of approval of SP-98-05.
7. [10.4] The cottages as shown do not meet the setback requirements for the RA, Rural Areas, zoning district. The
cottages must meet the setback requirements as stated in section 10.4 of the Zoning Ordinance, Area and Bulk
Regulations in the Rural Areas. If Tennis Road and Farmington Drive are private streets, then the cottages must
be situated with a setback of a minimum of 25 feet. If Tennis Road and Farmington Drive are public streets, then
the cottages must be situated with a minimum setback of 75 feet. (See comment #19 below for the request for
information as to whether these two streets are public or private.) This comment has not been addressed.
Setbacks are not being met as currently shown on the site plan. Comment addressed, per discussions with
Zoning staff, as Tennis Road and Farmington Drive do not have deeded right-of-way and are not subject
to any known access easements at this location.
8. [4.2] According to the County's GIS, it appears that there are critical slopes in the project areas. However, these
slopes are not depicted on the site plan sheets. Show the critical slope areas on the site plan sheets so that staff
may determine if these slopes are being disturbed by the proposed development. This comment has not been
fully addressed. The areas of critical slopes shown on the site plan do not match what is shown on the
County's GIS layer for critical slopes. Please addressed this discrepancy. The critical slopes as shown on
the County's GIS appear to indicate that the tennis court construction would disturb critical slopes. If this
is the case, then a special exception, permitting the disturbance of critical slopes in the tennis courts project
area, from the Board of Supervisors is required, prior to the approval of this site plan. In addition, the
special exception for critical slope disturbance granted in 2014 by the Board of Supervisors for the parking
lot area no longer applies. That special exception referenced a specific site plan, SDP2014-00060, which is
no longer being followed. In addition, this site plan is proposing to disturb more critical slopes in the
parking lot area than what was shown and approved on the site plan and special exception from 2014,
such as the area for the golf cart path. Thus, a special exception, permitting the disturbance of critical
slopes in the parking lot project area, from the Board of Supervisors is required, prior to the approval of
this site plan. The source of topography as indicated on the cover sheet is dated 2017 from an aerial survey
performed by Mapping Resource Group, Inc. However, the legend for critical slopes, for example on sheet
C-7, states that the information comes from the Albemarle County GIS. Clarify the discrepancy. In
addition, provide a request to allow the disturbance of critical slopes for the installation of stormwater
management facilities, similar to the request asked for in SDP2019-00043. There is a gas line going
through the area of the stormwater detention basin — ensure this line will not be disturbed during
construction of the basin.
9. [4.12] Provide the required number of parking spaces for the uses, so that staff can determine whether the
appropriate number of parking spaces has been provided. Is additional parking being provided for the proposed
guest cottages? The parking lot totals on the cover sheet do not match. The total number is stated as 461
proposed spaces. However, adding together the standard spaces and handicap spaces equals 463 spaces.
Where are the extra two spaces coming from? Comment addressed.
10. [32.5.2(b)] Include in the zoning note on the cover sheet that these properties are also located within the AIA,
Airport Impact Area overlay district, and the FH, Flood Hazard Overlay District. Comment addressed.
11. [32.5.2(b)] Provide additional information on the cover sheet for each of the three proposed new projects,
including the number of cottages and tennis courts proposed, and the square footage of those structures, as well
as the area of the site that each project will encompass. Comment addressed.
12. [4.10 and 10.4] Provide the height and number of stories of the proposed cottages on the cover sheet. In addition,
provide the building footprint and square footage of the proposed cottages on the cover sheet.
Is the tee box new? If so, the above -mentioned information should be provided for this structure as well. This
structure also needs to be included on the cover sheet as a new element of the site proposed with this major
amendment. Comment addressed.
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13. [32.5.2(b)] Provide on the cover sheet the amount of impervious surface at the site, including both existing and
proposed. Also, provide the maximum amount of paved parking and vehicular circulation areas on the site, as
the new parking lot will require a landscaping plan. Comment addressed.
14. [32.5.2(h)] Depict the boundaries of the flood hazard overlay district on the overall site layout plan sheet.
Comment addressed.
15. [4.17 and 32.7.81 Is outdoor lighting proposed for any of the three project areas included in this major
amendment? If outdoor lighting is proposed, then a lighting plan that complies with these sections of the
ordinance is required to be included in the site plan. Comment addressed.
16. [32.7.91 A landscaping plan is required to be included with this site plan. Parking areas, such as the new one
proposed with this project, are required to have landscaping in accordance with 32.7.9. Comment addressed.
17. [32.5.1(c)] Please show all existing utility easements on the drawings. Include a label or call out for each
easement stating whether the easement is public or private, the owner of record and the recorded instrument
number, and easement width where existing easements are visible on the plans. There are a lot of easements that
appear to cross these two parcels. Comment addressed.
18. [32.5.2(a)] There are retaining walls proposed to be constructed for these projects. Indicate the height of the
proposed retaining walls, as railings may be required for those retaining walls along pedestrian pathways.
Railings need to be provided on the retaining walls. Depict the presence of railings on the site plan.
Comment addressed.
19. [32.5.2(i)] Indicate whether Farmington Drive and Tennis Road are public or private streets, and include the
deed book and page numbers for the legal instrument creating these streets. Also, provide the right-of-way width
for the streets. Comment addressed.
20. [32.5.2 (k)] Please label all existing and proposed sewer and drainage easements by type and include a
size/width measurement. For existing easements, state the deed book and page of the recorded instrument.
Comment addressed.
21. [32.5.2 (1)] Please label all existing and proposed utility easements by type and include a size/width
measurement. For existing easements, state the deed book and page of the recorded instrument. Comment
addressed.
22. [32.5.2(n)] A crosswalk should be provided across Tennis Road from the steps to the parking lot to the steps to
the cottages. In addition, it appears that both sets of steps from Tennis Road to the parking lot terminate into
parking spaces, with no pedestrian area to reach the rest of the parking lot. Also, the set of steps between the two
parking areas appear to terminate into trees. Comment addressed.
23. [32.5.2(n)] What is the 20' by 18' rectangular area along the sidewalk near the caddy shack? Comment
addressed.
24. [32.5.2(n)] What is the width of the access way from Tennis Road into the parking lot? It does not appear to
meet the required width of 24 feet for vehicular accessways. Are signs or bollards going to be placed at the
entrances to the golf cart pathways to prevent automobiles from driving down those paths, indicating that
they are to be used only by golf carts? There is a sign shown at the intersection of Tennis Road and the
golf cart path. However, is there proposed to be a sign at the location slightly to the south of that site where
the golf cart path leaves the parking lot, to ensure proper exit for automobiles leaving the parking lot.
25. [32.5.2(n)] The width of the sidewalk to the west of cottage # 1 should be 4 feet. In addition, there should be an
accessible ramp from the travelway onto the sidewalk to the northwest of cottage #2. Comment addressed.
26. [32.5.2(n)] What are the rectangular areas with dashed X's in them attached to each cottage? Are they porches
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or patios of some sort? Comment addressed.
27. [32.5.2(n)] Please state the height of all proposed fences and retaining walls in the labels used on the drawings.
Profile view details of all proposed fences, retaining walls, and constructed screening measures will be required
with the final site plan. Each will need to show the types of materials used and dimensions. In addition, safety
railings will be needed between pedestrian areas/parking lots and adjacent retaining walls. Railings need to be
provided on the retaining walls. Depict the presence of railings on the site plan. Comment addressed.
28. [32.5.2(n)] Pedestrian crosswalks and accessible ramps must be provided at all locations within the site where
ramps connect sidewalks on opposite sides of vehicular travel ways and streets.
a. Please label the dimensions and surface materials in compliance with the County's design standards.
Comment addressed.
29. [32.5.2(p) and 32.7.91 A full landscape plan in accordance with this section of the zoning ordinance must be
provided.
a. In the landscape plans, include a note stating that "all landscaping shall be installed by the first planting
season following the issuance of the first certificate of occupancy within the development."
b. Add a note to the landscape plans stating, "All landscaping and screening shall be maintained in a healthy
condition by the current owner or a property owners' association, and replaced when necessary.
Replacement material shall comply with the final site plan approved landscape plan."
c. A landscaping schedule will need to be provided.
d. Parking area landscaping must be provided in islands. Comments addressed.
30. New Comments: Provide the CDD application number for this project on the cover sheet — this number is
SDP2019-00036. I apologize for the oversight of this comment during previous reviews.
In addition, the conservation plan checklist included on sheet C-24 does not appear to be signed.
Comments from Other Reviewing Departments and Agencies
Albemarle County Engineering Services (Engineer)
Matthew Wentland, mwentlandkalbemarle.org — Requested Changes; please see the below comment:
1. The VSMP plans will need to be approved before site plan amendment approval.
Albemarle County Information Services (E911)
Andy Slack, aslack(cr�,albemarle.org — Requested Changes; please see the below comments:
The road name of `Golf Road' is not acceptable. The road names existing are `Golf Drive', `Golf View Drive', and
`Golf Course Drive' in Albemarle County. The applicant could use another word before or after `Golf to create a unique
road name. For example `Golf Club Road' would meet the standards set forth in the Road Naming and Property Number
Ordinance and Manual. Please contact this office if you have any questions.
Albemarle County Service Authority (ACSA)
Richard Nelson, rnelsonkserviceauthority.org — Requested Changes; please see the below comments:
Submit 3 copies to ACSA.
Provide fixture counts for cottages.
The proposed fire hydrant and water line is to be called out as ACSA ownership.
Provide details on the number of units in each cottage. ACSA will determine if connection fees will be charged to the
owner.
Stairs are not permitted in ACSA easements.
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