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HomeMy WebLinkAboutSUB201900080 Correspondence 2019-10-22Tori Kanellopoulos From: John Anderson Sent. Tuesday, October 22, 2019 10:08 AM To: mchael@shimp-engineering.com Cc: Justin Shimp; Jess Achenbach; Tori Kanellopoulos; Keane Rucker Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ plat Approved The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = Tori Kanellopoulos (J. Anderson for TK) Review Status = Approved Completed Date=10/08/2019 This email was sent from County View Production. Michael, Note: Approval re. As -built record drawing to follow. Email to Ana K. re. SWM plan bond also to follow -thanks for your patience. CV comment: `review status changed from No Objection, 9/24/19, to Approved 10/8/19 -ref. RMS documents 6anderson2 10/22/2019 9:36 AM). Easement Plat recorded at bk.-pg. 5227-146, 10/8/19. Also in CV.' Thanks again for your patience. best, J. Anderson 434.296-5832 -x3069 Tori Kanellopoulos From: John Anderson Sent: Monday, September 30, 2019 6:58 PM To: Tori Kanellopoulos Subject: RE: Message from KM_364e Tori, in your chair —I will be in late, tomorrow. Would you mind taking this to James Douglas, CAO, third floor? Thanks I From: BizHubEngineering@albemarle.org <BizHubEngineering@albemarle.org> Sent: Monday, September 30, 2019 7:00 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.org>; John Anderson <janderson2@albemarle.org> Subject: Message from KM_364e Tod Kanellopoulos From: Tori Kanellopoulos Sent Monday, September 30, 2019 3:27 PM To: Justin Shimp Cc: John Anderson; James Douglas Subject SUB2019-80 Hillbrook Easement Hi Justin, Just got your message on SUB2019-80 Hilbrook plat — we were without Internet about half of today so we're catching up. The plat and deed are being routed this afternoon to Legal for their review, and I will let you know when Planning has signed the plat. Best, Tor! Tor! Kanellopoulos, A1CP Candidate Planner Community Development Department Phone: 434-296-5832 ext. 3270 Tod Kanello oulos From: Cisco Unity Connection Messaging System <unityconnection@cobm- cucxn pu b.a I bema rle.org > Sent: Monday, September 30, 2019 1:40 PM To: vkanellopoulos@cobm-cucxnpub.albemarle.org Subject: Message from VIRGINIA CALL (94349536116) Attachments: Voice Message.wav Categories: ViewMail Tori Kanellopoulos From: John Anderson Sent: Wednesday, September 25, 2019 2.48 PM To: Keane Rucker Cc: Michael Chandler; Justin Shimp; Tori Kanellopoulos Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Importance: High Keane, Justin, Plat must be sealed but seal does not need to be signed or dated prior to county Authorized agent approval. Plat LS-seal must be signed and dated prior to recordation. Please do not hesitate to remind me of this circumstance in the future. Thanks for your patience. A slightly modified version of this email will follow without project specific data, for future reference. Thanks again, best, J. Anderson 434.296-5832 -x3069 From: John Anderson Sent: Wednesday, September 25, 20191:54 PM To: Keane Rucker <keane@shimp-engineering.com> Cc: Michael Chandler <michael@shimp-engineering.com>; Justin Shimp <justin@shimp-engineering.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Hi, Keane, Engineering consensus is Albemarle signs a plat only if LS-seal is signed /dated (believe this position is supported by state code; also, consistent with site plan, WPO plan, and other approval processes), but we are continuing to check. We should have a definitive answer shortly, hopefully later today. Thanks for your patience. best, J. Anderson 434.296-5832 -x3069 From: Keane Rucker <keane@shimp-engineerine.com> Sent: Wednesday, September 25, 201910:05 AM To: John Anderson <ianderson2@albemarle.org> Cc: Michael Chandler <michael @shirn -en ineerin .cam>; Justin Shimp <iustin shim -en ineerin .com> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hi John, We have the original here, however it is lacks the LS seal. We typically have the plat preparer sign last and then immediately record to save transfer time. Can we do that with this plat — we would deliver the original to you for county signature today and then drop it off to plat preparer to seal and then record. Thanks, Keane From: John Anderson[mailto:ianderson2@albemarle.org] Sent: Tuesday, September 24, 2019 4:37 PM To: Keane Rucker <keane@shimp-engineering.com>; Michael Chandler <michael shim -en ineerin .com> Cc: Justin Shimp <iustin shim -en ineering. com>; Jess Achenbach <iess@reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.ore>; Frank Pohl <fpohl@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] All: Frank spoke with me. With a better understanding of things, it is now apparent the revised plat meets our needs. Since plat date will not change, deed (now with county attorney's office) should be accurate —we anticipate it will be. Tori intends to update Planning review in CV to `No objection.' This means we are ready for plat with LS-seal signature, LS-seal date, and all original notarized signatures. Please submit original signed plat with transmittal stating `Not for review, for signature approval' to either Tori's or my attention, to CDD front desk at your convenience. We will move as quickly as we can, knowing WPO bond release is dependent on plat recordation. Regret the misunderstand, thanks for your patience. best, J. Anderson 434.296-5832 -x3069 From: John Anderson Sent: Monday, September 23, 2019 3:56 PM To: Keane Rucker <keane@shimp-eneineering.com>; Michael Chandler <michael@shimp-eneineering.com> Cc: Justin Shimp 4ustin@shimp-eneineering.com>; Jess Achenbach <iess@reddirtdey.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Tori, If memory serves, I believe I left copy of the revised plat with you last Monday —if not, or if you need a copy of the 8/13/19 revised plat (received 8126), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. I have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that a deed was routed to the county attorney's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email / 8/6/2019 4:30 PVI). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Continent 1 may be problematic in that plat sheet 2 shows TMP 61-1-126G, while county GIS-real estate records do not show this parcel. Ref. image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdivision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). r Thanks for your help and patience. best, J. Anderson 434.296-5832 -x3069 GIS -Real estate: 1iM-4 2ilr` J.nF aOR3 From: John Anderson Sent: Friday, August 16, 2019 9:58 AM i `r I*K r+L iai9 To: Keane Rucker <keane@shimp-eneineering.com> Cc: Justin Shimp <iustin@shimp-engineerine.com>; Jess Achenbach <iess reddirtdev.com> Subject: Planning Application Review for SUB201900080 Nillbrook Subdivision - Easement Plat. [ Engineering plat review The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Pending Planning Division comments: 'No ob'ection ' once addressed Completed Date = 08/16/2019 This email was sent from County View Production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments- t. tnciude named individual -is signator, JfJess W. Achenbach is that individual, please Iist his name in Owner Tx,Lr3-J. (Rev. 1) Addressed. 2. Instrument at deed hk.-ng. 4722405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space end Landscape I aintenance. (If ppl aware of a recorded. Deed of Dedication and Easepreut for this subdivision, please rQvisc plat to inrludc deed bk.-pg, re, er°�:mx: to d c d,) (Rev. 1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722-405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev. 1) As follow-up: Once Planning Div. comments are addressed and plat final revised date is known, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SWM /BMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review-. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated /signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.296-5832 -x3069 Tori Kanellopoulos mw� From: John Anderson Sent: Wednesday, September 25, 2019 1:54 PM To: Keane Rucker Cc: Michael Chandler; Justin Shimp; Tori Kanellopoulos Subject RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review I Hi, Keane, Engineering consensus is Albemarle signs a plat only if LS-seal is signed /dated (believe this position is supported by state code; also, consistent with site plan, WPO plan, and other approval processes), but we are continuing to check. We should have a definitive answer shortly, hopefully later today. Thanks for your patience. best, J. Anderson 434.296-5832 -x3069 From: Keane Rucker <keane@shimp-engineering.com> Sent: Wednesday, September 25, 201910:05 AM To: John Anderson <janderson2@albemarle.org> Cc: Michael Chandler <michael@shimp-engineering.com>; Justin Shimp <justin@shimp-engineering.com> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hi John, We have the original here, however it is lacks the LS seal. We typically have the plat preparer sign last and then immediately record to save transfer time. Can we do that with this plat — we would deliver the original to you for county signature today and then drop it off to plat preparer to seal and then record. Thanks, Keane From: John Anderson [mailto:janderson2@albemarle.orgl Sent: Tuesday, September 24, 2019 4:37 PM To: Keane Rucker <keane@shimp-engineerine.com>; Michael Chandler <michael@shimp-engineering.com> Cc: Justin Shimp <iustin@shimp-engineering.com>; Jess Achenbach <1ess@reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org>; Frank Pohl <fpohl@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] All: Frank spoke with me. With a better understanding of things, it is now apparent the revised plat meets our needs. Since plat date will not change, deed (now with county attorney's office) should be accurate -we anticipate it will be. Tori intends to update Planning review in CV to `No objection.' This means we are ready for plat with LS-seal signature, LS-seal date, and all original notarized signatures. Please submit original signed plat with transmittal stating `Not for review, for signature approval' to either Tori's or my attention, to CDD front desk at your convenience. We will move as quickly as we can, knowing WPO bond release is dependent on plat recordation. Regret the misunderstand, thanks for your patience. best, J. Anderson 434.296-5832 -x3069 From: John Anderson Sent: Monday, September 23, 2019 3:5b PM To: Keane Rucker <keane@shimp-enPineering.com>; Michael Chandler <michael@chimp-eneineehng.com> Cc: Justin Shimp <austin@shimp-eneineerine.com>; Jess Achenbach <mess@reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review j Tori, If memory serves, I believe I left copy of the revised plat with you last Monday —if not, or if you need a copy of the 8i13/19 revised plat (received 8126), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. I have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that a deed was routed to the county attorney's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email / 8/6/2019 4:30 PM). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Comment 1 may be problematic in that plat sheet 2 shows TMP 61-1-126G, while county GIS-real estate records do not show this parcel. Re£ image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdivision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). Thanks for your help and patience. best, J. Anderson 434.296-5832 -x3069 GIS -Real estate: 10 11 147 a sus 40. •d k49-}i �r r 14104 } sis T. 14V- sue=„ From: John Anderson Sent: Friday, August 16, 2019 9:58 AM To: Keane Rucker <keane@shimp-eneineering.com> Cc: Justin Shimp <iustin(c@shim.p-eneineering.com>; Jess Achenbach <jess@reddirtdev.com> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. j Engineering plat review 11 The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Pendin Planning Division comments: 'No objection ' once addressed Completed Date = 08/16/2019 This email was sent from County View Production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments: 61. Includenamed individual as signator. If Jess W. Achentiach is that individual, please i_is', his name in Owner signature panel. (Rev. 1) Addressed. 2. I.nstru meat at deed W-pit, -1-722-405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space and LandscEpc l,laintenance. (If Applicant is award of a recorded f ccd of Dedication and Easement for this subdivision, please wvisc plat to include deed bk.-pg, refcrenre ,o deed.) (Rev.1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722-405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev.1) As follow-up: Once Planning Div. comments are addressed and plat final revised date is known, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SWM /BMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated /signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.296-5832 -x3069 12 Tori Kanellopoulos From: Justin Shimp <justin@shimp-engineering.com> Sent Wednesday, September 25, 2019 10:52 AM To: Keane Rucker Cc: John Anderson; Michael Chandler; Tori Kanellopoulos Subject: Re: Planning Application Review for SUB201900080 Hillbrook Subdivision Easement Plat. [ Engineering plat review I CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, Brining Tori into the loop as well. Several surveyors we work with will not sign the seal until the County has signed, basically once they sign the seal the Courthouse will generally accept it. They view that is a QC to make sure that plats that aren't ready for signature don't get recorded accidentally. (This has happened in the past). -Justin On Sep 25, 2019, at 10:05 AM, Keane Rucker <keane@shimp-eneineering_com> wrote. - Hi John, We have the original here, however it is lacks the LS seal. We typically have the plat preparer sign last and then immediately record to save transfer time. Can we do that with this plat— we would deliver the original to you for county signature today and then drop it off to plat preparer to seal and then record. Thanks, Keane From: John Anderson[malito:Lnderson2@albemarle.orel Sent: Tuesday, September 24, 2019 4:37 PM To: Keane Rucker <keane@shlmp-enRlneering.com>; Michael Chandler <michael@shimp- enaineerine.com> Cc: Justin Shimp <justin@shimp-eneineerine.com>; Jess Achenbach <'ess reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.ore>; Frank Pohl <fpohi@albemarle.ore> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review I All: Frank spoke with me. With a better understanding of things, it is now apparent the revised plat meets our needs. Since plat date will not change, deed (now with county attorney's office) should be accurate —we anticipate it will be. Tori intends to update Planning review in CV to `No objection.' This means we are ready for plat 13 with LS-seal signature, LS-seal date, and all original notarized signatures. Please submit original signed plat with transmittal stating `Not for review, for signature approval' to either Tori's or my attention, to CDD front desk at your convenience. We will move as quickly as we can, knowing WPO bond release is dependent on plat recordation. Regret the misunderstand, thanks for your patience. best, J. Anderson 434.296-5832 -0069 From: John Anderson Sent: Monday, September 23, 2019 3:56 PM To: Keane Rucker <keane@shimp-engineering.com>; Michael Chandler <michael@shimp- engineerine.com> Cc: Justin Shimp <iustin@shimp-engineering.com>; Jess Achenbach <'ess reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Tori, If memory serves, I believe I left copy of the revised plat with you last Monday —if not, or if you need a copy of the 8/13/19 revised plat (received 8126), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. I have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that a deed was routed to the county attorney's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email 181612019 4:30 PM). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Comment 1 may be problematic in that plat sheet 2 shows TMP 61-1-126G, while county GIS-real estate records do not show this parcel. Ref. image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdivision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). Thanks for your help and patience. best, J. Anderson 434.296-5832 -x3069 GIS -Real estate: <image002.png> From: John Anderson Sent: Friday, August 16, 2019 9:58 AM To: Keane Rucker <keane@shimp-eneineering.com> Cc: Justin Shimp <iustir3 shim -en ineerin .corn>; Jess Achenbach <iess@reddirtdev.com> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] 14 The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Pending f Planning Division comments: `No objection,' once addressed I Completed Date = 08/16/2019 This email was sent from County View Production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments: `1. I signauor. [f Jess W. in Owner signature panel. (Rev. 1) Addressed. Instrument at deed bk.-pg. 4722-405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space and Landscape Maintenance. (If Applicant is aware of a recorded Deed of Dedication and Easement for dais subdivision, please revise plat to include deed bk.-pg. reference to deed.) (Rev. 1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev. 1)As follow-up: Once Planning Div. comments are addressed and plat final revised date is known, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SWM /BMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated /signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.296-5832 -x3069 15 Tori Kanellopoulos From: John Anderson Sent: Tuesday, September 24, 2019 4:37 PM To: Keane Rucker; Michael Chandler Cc: Justin Shimp; Jess Achenbach; Tori Kanellopoulos; Frank Pohl Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. j Engineering plat review ] All: Frank spoke with me. With a better understanding of things, it is now apparent the revised plat meets our needs. Since plat date will not change, deed (now with county attorney's office) should be accurate —we anticipate it will be. Tori intends to update Planning review in CV to `No objection.' This means we are ready for plat with LS-seal signature, LS-seal date, and all original notarized signatures. Please submit original signed plat with transmittal stating `Not for review, for signature approval' to either Tori's or my attention, to CDD front desk at your convenience. We will move as quickly as we can, knowing WPO bond release is dependent on plat recordation. Regret the misunderstand, thanks for your patience. best, I Anderson 434.296-5832 -x3069 From: John Anderson Sent: Monday, September 23, 2019 3:56 PM To: Keane Rucker <keane@skimp-engineering.com>; Michael Chandler <michael@shimp-engineering.com> Cc: Justin Shimp <justin@shimp-engineering.com>; Jess Achenbach <jess@reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarie.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Tori, If memory serves, I believe I left copy of the revised plat with you last Monday —if not, or if you need a copy of the 8/13/19 revised plat (received 8/26), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. I have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that :i deed was routed to the county attorney's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email / 8,16/2019 4:30 P'-VI). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Comment 1 may be problematic in that plat sheet 2 shows TMP 61-1-126G, while county GIS-real estate records do not show this parcel. Ref image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdivision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). Thanks for your help and patience. best, 3. Anderson 434.296-5832 -x3069 GIS -Real estate: 16 16p1 larl 1404 x+xo �r 1416 fl.i�A+o i` 14xx f. f ' From: John Anderson Sent: Friday, August 16, 2019 9:58 AM To: Keane Rucker <keane@shimp-eneineerine.com> Cc: Justin Shimp <'ustin@shimp-eneineerine.com>; Jess Achenbach <iess@reddirtdev.com> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. f Engineering plat review 17 The Review for the following application has been completed: Application !Number = SUB201900080 Reviewer = John Anderson Review Status = Pending l Planning Division comments: `No objection,' once addressed 1 Completed Date = 08/16/2019 This email was sent from County View Production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments: 41. Include named individual as sig Bator. If Jess W. Achenbach is that individual, please list his name in Owner signature panel. (Rev. 1) Addressed. 2. Instrument at deed bk.-pg, 4722-405 is a Declaration ofCovenents, Conditions, and ltcstriction.s of Open Space and Landscape Maimenancr. (if Applicant is aware of recoided Deed. of Dedication and .Easement for this subdivision, please revise plat to include deed irk.-pg. reference to deed.) (Rev. 1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722-405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev. 1) As follow-yp: Once Planning Div. comments are addressed and plat final revised date is !mown, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SW,vI BMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated /signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.29E-5832 -x3069 18 Tori Kanellopoulos ONEENON From: John Anderson Sent: Tuesday, September 24, 2019 3:21 PM To: Tori Kanellopoulos Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] 0 From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Tuesday, September 24, 2019 8:45 AM To: John Anderson <janderson2@albemarle.org>; Keane Rucker <keane@shimp-engineering.com>; Michael Chandler <michael@shimp-engineering.com> Cc: Justin Shimp <justin@shimp-engineering.com>; Jess Achenbach <jess@reddirtdev.com> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Thank you, John! I do have this plat and it's in my queue for review — since it's pretty simple from a Planning standpoint I should have it done today or tomorrow at the latest. Tori From: John Anderson <janderson2@albemarle.org> Sent: Monday, September 23, 2019 3:56 PM To: Keane Rucker <keane@shimp-engineerine.com>; Michael Chandler<michael@shimp-eneineerina.com> Cc: Justin Shimp <lustin@shimp-eneineerine.com>; Jess Achenbach <jess@reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review ] Tori, If memory serves, I believe I left copy of the revised plat with you last Monday if not, or if you need a copy of the 8/13/19 revised plat (received 8/26), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. i have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that a deed was routed to the county attorney's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email / 8/6/2019 4:30 PM). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Comment 1 may be problematic in that plat sheet 2 shows TMP 61-1-126G, while county GIS-real estate records do not show this parcel. Re£ image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdivision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). Thanks for your help and patience. best, 19 J. Anderson 434,296-5832 -0069 GIS -Real estate: M 17*4 9641 14111 VEM 'a �., 140 341f From: John Anderson Sent: Friday, August 16, 2019 9:58 AM To: Keane Rucker<keane@shims-engineering.com> Cc: Justin Shimp <iustin@shimp-enginee ring.com>; Jess Achenbach <mess@reddirtde►r.com> 20 Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review r The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Pending f Planning Division comments: `No objection,' once addressed 1 Completed Date = 08/16/2019 This email was sent from County View Production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments: 1:... I_ 1 i.I_ ItL'I _ ..II II .. 'II I IC I 4} k_ _:I- I.. -II !111 . 1.1 I. , II I.i __ I I signature panel. (Rev. 1) Addressed. 2. Instrument at deed bk.-pa. 4722-405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space and Landscape Maintenance. (If Applicant is aware, of a recorded Deed of Dedication. and Easemont .for this subdivision, please revise plat to include deed i-)k.-pg. reference to deed.) (Rev. 1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722-405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev. 1) As follow-up: Once Planning Div. comments are addressed and plat final revised date is known, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SWM BMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated /signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.296-5832 -x3069 21 Tori Kanello oulos From: Tori Kane!lopoulos Sent: Tuesday, September 24, 2019 8:45 AM To: John Anderson; Keane Rucker, Michael Chandler Cc: Justin Shimp; Jess Achenbach Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review I Thank you, John! I do have this plat and it's in my queue for review— since it's pretty simple from a Planning standpoint I should have it done today or tomorrow at the latest. Tori From: John Anderson <janderson2@albemarle.org> Sent: Monday, September 23, 2019 3:56 PM To: Keane Rucker <keane@shimp-engineering.com>; Michael Chandler <michael@shimp-engineering.com> Cc: Justin Shimp <justin@shimp-engineering.com>; Jess Achenbach <jess@reddirtdev.com>; Tori Kanellopoulos <vkanellopoulos@albemarle.org> Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision Easement Plat.[ Engineering plat review ] Tori, If memory serves, I believe I left copy of the revised plat with you last Monday —if not, or if you need a copy of the 8/13/19 revised plat (received 8/26), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. I have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that a deed was routed to the county attomey's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email / 8/6/2019 4:30 PM). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Comment 1 may be problematic in that plat sheet 2 shows TNT 61-1-126G, while county GIS-real estate records do not show this parcel. Ref. image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdi-vision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). Thanks for your help and patience. best, J. Anderson 434.296-5832 -x3069 GIS -Real estate: 22 EE 107A 144H 141e 7, 5 1417 laok 0 From: John Anderson Sent: Friday, August 16, 2019 9:58 AM To: Keane Rucker <keane @shim -en ineerin .com> Cc: Justin Shimp <iustin@chimp-eneineerinp,.com>; Jess Achenbach <iess@reddirtdev.com> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Engineering plat review 1 23 The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Pending Planning Division comments: `No objection,' once addressed Completed Date = 08/16/2019 This email was sent from County View Production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments: `I. Include named individual as signator. If Jess W. Achenbach is that individual, please list his name in Owner signaturc panel. (Rev.1) Addressed. 2. I.nstniment at dced bk.=pg. 4722-405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space and Landscaprw Tintenance. (If applicant is aware of a recorded Deed of Dedication and Easement for this subdivision, please revise plat to include deed bk.-pg. reference tts clued.) (Rev.1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722-405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev.1) As follow-up: Once Planning Div. comments are addressed and plat final revised date is known, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SWM IBMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated /signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.296-5832 -x3069 24 Tod Kanell000ulos From: John Anderson Sent Monday, September 23, 2019 4:03 PM To: Keane Rucker; Michael Chandler Cc: Justin Shimp; Jess Achenbach; Tori Kanellopoulos Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. Engineering review comments I The Review for the following application has been completed: Application Number= SU B201900080 Reviewer = John Anderson Review Status = Requested Changes ( Reminder : Address any remaining Planning Div. comments ) Completed Date = 09/23/2019 This email was sent from County View Production. Keane, Michael, CV Comments: Ref email sent 9/23/2019 3:56 PM. Planning Division comments may persist. Formatted deed routed to CAO, by F. Pohl.' Thanks for your help and patience. best, I Anderson 434.296-5832 -0069 25 Tori Kanellopoulos From: John Anderson Sent: Monday, September 23, 2019 3:56 PM To: Keane Rucker; Michael Chandler Cc: Justin Shimp; Jess Achenbach; Tori Kanellopoulos Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision Easement Plat. [ Engineering plat review ] Attachments: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. Planning Div. plat review comments ] Tori, If memory serves, I believe I left copy of the revised plat with you last Monday —if not, or if you need a copy of the 8/13/19 revised plat (received 8/26), or more formal transmittal, please let me know. Thanks Tori All, Tori and I were out 30-Aug thru 16-Sep. Any delay with review is my fault. I have copies (not originals) of signed easement plat d. 8/13/19 (LS seal, also not signed). After speaking with Frank earlier today, it is my understanding that a deed was routed to the county attorney's office for review. We will coordinate any recommended changes to Deed with Applicant. Engineering review comment item 3, below, references Planning comments. See attached Planning comments (email / 8 /6/2019 4:30 PM). It appears Planning comment 3 is partially addressed. It appears Note 9 may need to be revised to include `and maintained' by the HOA. Comment 2 appears addressed. Comment 1 may be problematic in that plat sheet 2 shows TMP 61-1-126G, while county GIS-real estate records do not show this parcel. Ref. image, below. This is confusing since parcels on easement plats typically match real estate records, unless there is a subdivision. Please check image against plat. We defer to Tori on all Planning review comments. Once Planning Div. comments are addressed, please send .PDF of revised plat to me (and Tori, as well, if invited). Thanks for your help and patience. best, J. Anderson 434.296-5832 -x3069 GIS -Real estate: 26 14M J i 414 1f r Gf rim 1414 1411 1417 4riA!-0i•OB•7� 17O01 Ire i+ From: John Anderson Sent: Friday, August 16, 2019 9:58 AM To: Keane Rucker <keane@shimp-engineering.com> Cc: Justin Shimp <justi n @shim p-engineering.com>; Jess Achenbach <jess@reddirtdev.com> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. f Engineering plat review 27 The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Pending r Planning Division comments: `No objection, once addressed 1 Completed Date = 08/16/2019 This email was sent from County View production. Keane, Thanks for your patience. I had hoped to respond earlier, but missed several days this week. CV comments: 61. Include named individual as signator. If Jess W. A,chenbach is that individual, please list his name in Owner signature panel. (Rev. 1) Addressed. 2. Instrument at deed bk.-pg. 4722-405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space and Landscape Mainte..ance. (If Applicant is aware of a recorded Deed of Dedication and Easement for this subdivision, please revise plat to include deed bk.-.p...g. reference to deed.) (Rev. 1) See item 3., below. Legal (deed) bk.-pg. reference to Declaration has been added to plat. 3. If instrument at bk.-pg. 4722405 was unaccompanied by a Deed of Dedication and Easement, Albemarle will format a template deed to accompany recordation of plat. (Rev. 1) Asfollow-up: Once Planning Div. comments are addressed and plat f nal revised date is known, Engineering will format a deed of dedication of easement to accompany this easement plat. A deed is required, and will ref. SWM ,SMP Facility Maintenance Agreement at bk.-pg. 4702-492. Notes: 1. Please submit 2 revised print copies of easement plat for review. 2. Once Planning Division comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments (if any) are addressed, please submit final print copy of plat with original Owner notarized signature, and LS-seal dated !signed. 4. Note: Final print submittal of plat should include LS-seal signature, per Code of Virginia. best, J. Anderson 434.296-5832 -x3069 28 Tori Kanellopoulos From: John Anderson Sent: Tuesday, August 6, 2019 4:30 PM To: Justin Shimp Cc: Jess Achenbach; Michael Chandler; Tori Kanellopoulos Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Planning Div. plat review comments] The Review for the following application has been completed: Application Number=SUB201900080 Reviewer=Tori Kanellopoulos Review Status = Requested Changes Completed Date = 08/06/2019 This email was sent from County View Production. All, Planning Division easement plat review comments attached (also, in CV). `Review comments from Planning (Tori Kanellopoulos): All previous review comments persist: 1. [14-302(A)(15)] Names and addresses owners: Include the address for Hilltop Partners LLC below the line "Signator For: Hilltop Partners LLC" on Sheet 1. 2. [14-303(C)] Boundary lines: Show the boundary line between TMP's 61-126D and 126C, as it does not appear to be shown on Sheets 2 and 3. 3. [14-302(A)(4)] Easements: Include on Sheet 1 who will own and maintain the new proposed private easements (such as the HOA).' Thanks for such quick turnaround, Tori 29 Tor! Kanello oulos From: John Anderson Sent: Tuesday, August 6, 2019 4:27 PM To: Tori Kanellopoulos Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision Easement Plat. Thanks so much, Tori From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Tuesday, August 06, 2019 4:16 PM To: John Anderson <janderson2@albemarle.org> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. Hi John, I have a short turnaround on this one, given how simple of a review it is for planning. It looks like all of my previous three comments remain with the resubmittal. None of the changes were made. Thanks! The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = Tori Kanellopoulos Review Status = Requested Changes Completed Date = 08/06/2019 This email was sent from County View Production. 30 Tori Kaneilopoulos From: John Anderson Sent: Tuesday, August 6, 2019 10:41 AM To: Tori Kanellopoulos Subject SUB201900080 - Hill brook subdivision SWM Facility /Access Easement Plat Attachments: JA Transmittal SUB201900080 Hillbrook easement plat_Planning 080619.pdf Tori, I will drop off (revised) SWM facility easement plat for your review, momentarily re -submittal was mixed in with SWM plan bond reduction /release packet. I did not realize. thanks Tori John Anderson, PE, Civil Engineer II - (434) 296-5832 -x3069 Community Development Dept. I Engineering Division County of Albemarle 1 401 McIntire Road Charlottesville, Virginia 22902-4596 31 Tod Kanello oulos From: John Anderson Sent: Tuesday, June 25, 2019 2:06 PM To: Brian Jamison Cc: Justin Shimp, P.E.; Tori Kanellopoulos; Jess Achenbach; Michael Chandler Subject: Planning Application Review for SUB201900080 Hilibrook Subdivision - Easement Plat. [ Engineering plat review comments ] The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = John Anderson Review Status = Requested Changes Completed Date = 06/25/2019 This email was sent from County View Production. Brian, Thanks for your patience. CV comments: `Revise: 1. Include named individual as signator. If Jess W. Achenbach is that individual, please list his name in Owner signature panel. 2. Instrument at deed bk.-pg. 4722-405 is a Declaration of Covenants, Conditions, and Restrictions of Open Space and Landscape Afaintenance. (If Applicant is aware of a recorded Deed of Dedication and Easement for this subdivision, please revise plat to include deed bk.-pg. reference to deed.) 3. If instrument at bk.-pg. 4722-405 was unaccompanied by a Deed of Dedication and Easement. Albemarle will format a template deed to accompany recordation of plat. A deed is required, and will ref. SWM /BMP Facility Maintenance Agreement at bk.-pg. 4702-492. '_Notes: 1. Please submit 2 revised riot copies of easement plat for review. 2. Once review comments addressed, please send .PDF to Engineering; we will forward to CAO for county attorney's office review. 3. Once CAO comments, if any, addressed, please submit final print copy of plat with original notarized signatures. 4. Final print submittal of plat should include LS-seal signature, per Code of Virginia.' Engineering cannot commit Planning Division to .PDF preview —please submit revised print copies of easement plat for follow-up review at your convenience. Thank you best, J. Anderson 434.296-5832 -x3069 32 Tori Kanellonoulos From: John Anderson Sent: Wednesday, May 22, 2019 4:49 PM To: Justin Shimp, P.E. Cc: Tori Kanellopoulos Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. [ Planning review comments ] The Review for the following application has been completed: Application Number = SUB201900080 Reviewer = Tori Kanellopoulos Review Status = Requested Changes Completed Date = 05/22/2019 This email was sent from County View Production. Justin, PlanWag CV comments: `Review comments from Planning (Tori Kanellopoulos): 1. [14-302(A)(15)] Names and addresses owners: Include the address for Hilltop Partners LLC below the line "Signator For. Hilltop Partners LLC" on Sheet 1. 2. [14-303(C)) Boundary lines: Show the boundary line between TMP's 61-126D and 126C, as it does not appear to be shown on Sheets 2 and 3. 3. [14-302(A)(4)] Easements: Include on Sheet 1 who will own and maintain the new proposed private easements (such as the HOA).' Please coordinate directly with Planning reviewer, but please do not submit revised plat (print or .PDF) until you receive Engineering plat review comments. Thanks for your help and patience. best, J. Anderson 434.296-5832 -0069 33 Tori Kanellopoulos From: John Anderson Sent: Wednesday, May 22, 2019 4:45 PM To: Tori Kanellopoulos Subject: RE: Planning Application Review for SUB201900080 Hillbrook Subdivision Easement Plat. Wow, that is super -fast, thanks, Tori! Will be sure to let you know if we need anything further. Engineering hopes to work on the Deed (with Applicant) quickly. Thanks again for offer of help. best, J. Anderson x3069 From: Tori Kanellopoulos Sent: Wednesday, May 22, 2019 3:29 PM To: John Anderson <janderson2@albemarle.org> Subject: Planning Application Review for SUB201900080 Hillbrook Subdivision - Easement Plat. Hi John, My Planning comments for this easement plat are in CountyView. , normally am not this fast on a review, however easement plats are the simplest for Planning (I doubt so much for Engineering!). That being said, please let me know if you need anything else on my end or if I can help with any deeds needed. Best, Tori The Review for the following application has been completed: Application Number = SUB201900080 Reviewer=Tori Kanellopoulos Review Status = Requested Changes Completed Date = 05/22/2019 This email was sent from County View Production. 34