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Home My WebLink AboutSUB201700217 Correspondence 2019-11-14Patricia Saternye From: Patricia Saternye Sent: Thursday, November 14, 2019 4:16 PM To: David van Roijen Cc: Brian Jamison Subject: RE: Road Agreement SUB2017-217 Mr. Van Roijen, Good afternoon. Thank you for the signed and notarized road maintenance agreement. Please note that this agreement must be recorded with the plat. Also, please note that it is your responsibility to record both the plat and the maintenance agreement. The Community Development approval process does not include the recordation step. Your signed/approved original plat is ready for pickup at the front desk of Community Development. I have put both your name and Mr. Jamison's name on the pickup cover sheet, since I was uncertain which of you would pick up the plat. Please remember that the County is keeping the other signed/approved original of the plat for our records. Thanks, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org -----Original Message ----- From: David <davidvr@earthlink. net> Sent: Tuesday, November 12, 2019 3:17 PM To: Patricia Saternye <psaternye@albemarle.org> Subject: RE: Road Agreement SUB2017-217 CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Dear Ms. Saternye, Thank you for the help. Please find attached the signed , dated and notarized document. Let me know what my next step is. Thank you again. Most Sincerely, 1 David van Roijen -----Original Message ----- >From: Patricia Saternye <psaternye@albemarle.org> >Sent: Nov 8, 2019 12:10 PM >To: David van Roijen <Davidvr@earthlink. net> >Cc: Brian Jamison <BJamison@roudabush.com> >Subject: RE: Road Agreement SUB2017-217 >Mr. van Roijen, > I got your voicemail about not being able to open the attached files. > Attached to this email is the revised version of the declaration in three different file formats. > There is a PDF (as you requested), a word document (which you said you are having trouble with), and also a "rich text format" or RTF file. > Some word processing applications that cannot open Word files can sometimes open RTF files. That is why I have included it it. > I hope this helps. >Thanks, >Paty Saternye >Senior Planner >Community Development >[coaseal2 logo] >Albemarle County >401 McIntire Road >Charlottesville, VA 22902 >434-296-5832 ext.3250 >psaternye@albemarle.org<mailto:psaternye@albemarle.org> >www.albemarle.org<http://www.albemarle.org> >From: Patricia Saternye <psaternye@albemarle.org> >Sent: Wednesday, October 30, 2019 1:06 PM >To: David van Roijen <Davidvr@earthlink. net> >Cc: Brian Jamison <BJamison@roudabush.com> >Subject: RE: Road Agreement SUB2017-217 >Mr. Van Roijen, > The County Attorney's office has reviewed the DRAFT maintenance agreement you submitted. > I've attached both a "CLEAN" version (in a word document) and a version showing the edits that they made to the document (a PDF of the redline markup). > The quickest way forward from this point is to use the "CLEAN" version without any revisions on your part with the exception of: 4 > * Adding the day, month and year of the execution of the agreement near the top of the first page. This can just be done with a pen and does not have to be in a typed. > * Sign the agreement > * Have the agreement notarized (of course at the same time you sign it). > Then, have the dated, signed and notarized document scanned and send me the scanned copy attached to an email. > Please note that the County Attorney's office revised the content and the formatting of the document as they found necessary. > Any revisions (other than the date, signature, and notarization mentioned above) would go against their comments and would necessitate additional review on their part. > Also, please note that the County Attorney's office specifically stated that the wording "asphalt -paved drive or a superior surface" must be used. > He pointed out that the code says that the agreement must "state that the improvement will be maintained to a standard that, at a minimum, ensures that it will remain in substantially the condition it was in when approved by the county if the improvement was installed prior to the agent signing the plat." > I apologize that I had not caught that and had thought you could specify "gravel or a superior surface". > But the County Attorney's office comments trumps anything I have stated in reference to this legal document. > Please let me know if you have any additional questions, but it is my hope that this will be an easy last step in this approval process. >Thanks, >Paty Saternye >Senior Planner >Community Development >[coaseal2 logo] >Albemarle County >401 McIntire Road >Charlottesville, VA 22902 >434-296-5832 ext.3250 >psaternye@albemarle.org<mailto:psaternye@albemarle.org> >www.albemarle.org<http://www.albemarle.org> >From: Patricia Saternye ><psaternye@albemarle.org<mailto:psaternye@albemarle.org>> >Sent: Thursday, October 24, 2019 10:09 AM >To: Brian Jamison ><BJamison@roudabush.com<mailto:BJamison@roudabush.com>> >Subject: RE: Road Agreement >Brian, > Good morning. > Thank you for the information. > That helps. >Paty Saternye >Senior Planner >Community Development >[coaseal2 logo] 3 >Albemarle County >401 McIntire Road >Charlottesville, VA 22902 >434-296-5832 ext.3250 >psaternye@albemarle.org<mailto:psaternye@albemarle.org> >www.albemarle.org<http://www.albemarle.org> >From: Brian Jamison ><BJamison@roudabush.com<mailto:BJamison@roudabush.com>> >Sent: Tuesday, October 22, 2019 10:53 AM >To: Patricia Saternye ><psaternye@albemarle.org<mailto:psaternye@albemarle.org>>; David van >Roijen <Davidvr@earthlink.net<mailto:Davidvr@earthlink.net>> >Subject: RE: Road Agreement >CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. >We located the driveway (centerline) and that alignment is what is shown on the plat. I will defer to Mr. Van Roijen on the width. >Thanks, >Brian >From: Patricia Saternye [mailto:psaternye@albemarle.org] >Sent: Monday, October 21, 2019 4:01 PM >To: David van Roijen ><Davidvr@earth) ink. net<mailto:Davidvr@earthlink. net>> >Cc: Brian Jamison ><BJamison@roudabush.com<mailto:BJamison@roudabush.com>> >Subject: RE: Road Agreement >Mr. Van Roijen, > In reviewing your submitted document I wanted to get confirmation of one thing. > Is it correct that you have an asphalt driveway already in place on your property for the full distance between Point "A" and Point "B" as shown on the plat, in the exact alignment shown on the plat, and that the asphalt is 10 feet or wider along the whole distance between those two points? > I think we discussed this generally when we met, but I need to officially confirm the specifics. >Thanks, >Paty Saternye >Senior Planner >Community Development >[coaseal2 logo] >Albemarle County >401 McIntire Road >Charlottesville, VA 22902 4 >434-296-5832 ext.3250 >psaternye@albemarle.org<mailto:psaternye@albemarle.org> >www.albemarle.org<http://www.albemarle.org> >From: Brian Jamison ><BJamison@roudabush.com<mailto:BJamison@roudabush.com>> >Sent: Thursday, October 17, 2019 9:38 AM >To: Patricia Saternye ><psaternye@albemarle.org<mailto:psaternye@albemarle.org>>; David van >Roijen <Davidvr@earthlink.net<mailto:Davidvr@earthlink.net>> >Subject: RE: Road Agreement >CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. >Patty/David, >I have plotted 2 copies and left with my secretary. >David, >We are open 7:30-4:00 Monday -Friday if you want to come by and sign the plats. We have notaries on staff that can witness signature and I will submit them to the county for you. It's best not to come in on Friday afternoon as my notaries tend to disappear early on Friday. >Thanks, >Brian >From: Patricia Saternye [mailto:psaternye@albemarle.org] >Sent: Thursday, October 17, 2019 9:29 AM >To: David van Roijen ><Davidvr@earthlink. net<mailto:Davidvr@earthlink.net>> >Cc: Brian Jamison ><BJamison@roudabush.com<mailto:BJamison@roudabush.com>> >Subject: RE: Road Agreement >Mr. Van Roijen, > Thank you for the resubmission of the Road Maintenance Agreement draft. > Once I have had time to review the newly submitted Road Maintenance Agreement I will forward you any information I have. > Also, I wanted to touch base in reference to a question you had yesterday. > I do not appear to have been provided the signed original plat yet. > Because of this I've copied Mr. Jamison on this email. > If there is records of having provided those signed/sealed/original plats to me please let me know, but I'm not finding them at this time. > In reference to providing me with the signed/sealed/original full scale version of the plat ensure the following: > 1. 2 or more signed/sealed/notarized/full scale originals are provided to me. The County keeps one set in our files. > 2. That they are dropped off to my attention. 9 >Please note that the Private Street Maintenance Agreement must be approved by the County, and a signed and notarized copy of it is provided to planning, prior to moving on to the next steps. > 1. Once I have done a last check of the submitted original plats I will get the approval signatures from the appropriate staff member (I do not sign them myself). > 2. 1 will then contact you letting you know the signed/approved/original plats are ready for your pick up and for you to take them to be recorded. > 3. The approved document(s) must be recorded with the plat. > 4. Forward me a recordation receipt for the plat and the document(s). >Thanks, >Paty Saternye >Senior Planner >Community Development >[coaseal2 logo] >Albemarle County >401 McIntire Road >Charlottesville, VA 22902 >434-296-5832 ext.3250 >psaternye@albemarle.org<mailto:psaternye@albemarle.org> >www.albemarle.org<http://www.albemarle.org> >From: David <davidvr@earthlink.net<mailto:davidvr@earthlink. net>> >Sent: Wednesday, October 16, 2019 3:01 PM >To: Patricia Saternye ><psaternye@albemarle.org<mailto:psaternye@albemarle.org>> >Subject: Road Agreement >CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. >Dear Ms. Saternye, > Please find attached the Private Improvement Maintenance Declaration as requested. >Thank you for your explanations. I have not signed the agreement >pending your approval. Please let me know if this is in keeping with what is required by the County. I await your reply. > Most > Sincerely, > David van Roijen 6