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Home My WebLink AboutSDP201800049 Correspondence 2019-11-12B OHLER ENGINEERING 28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186 Professional Engineering Services Telephone: (540) 349-4500 Fax: (540) 349-0321 VIA: Hand Delivery TO: Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 (434) 296-5832 LETTER OF TRANSMITTAL RE: SDP201800049 Final Site Plan — 41h Submission Brookhill Development — Block 3A Ice Rink Route 29 (Seminole Trail Road) and State Route 643 (Polo Grounds Road) Charlottesville, VA 22902 Albemarle County ATTN: Cameron Langille DATE: November 12, 2019 JOB NO: V 152000 WE ARE SENDING YOU ❑ Shop drawings ❑ Copy of letter ®Attached ❑ prints ❑ Change order COPIES JOB# DATE REVISION REVISION SHEET NO. DATE 1 V152000 11/12/19 9-6 of 6 11 V152000 6/26/18 3 11/7/19 1-26 of 26 These Are Transmitted REMARKS: ❑ For approval ❑For your use ® For review and comment ❑Approved as submitted ❑ Returned for corrections DESCRIPTION Comment Response letter Final Site Plan [--]As requested ❑Approved as noted Enclosed please find the above mentioned items for the Brookhill Development project in Charlottesville, VA. Should you have any questions or require additional information, please do not hesitate to contact this office at (540) 3494500. �'c o RE'OEiver) COPY TO: r0 G + 2010 SIGNED: +" ? COMMUNITY EVELOPM9NT File Ryan Yauger, P.E. T11 BOHLER E N G 1 N E E R T N G County of Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville, VA 22902-4596 (434)296-5832 Attn: Cameron Langillc Dear Mr. Langille: 28 Blackwell Park Lane, Suite 201 Warrenton, VA 20186 PHONE 540.349.4500 November 12, 2019 Via Federal Express Re: SDP201800049 Brookhill Block 3A — Ice Rink Final Site Plan — 3rd Review Response Brookhill Development Route 29 (Seminole Trail Road) and State Route 643 (Polo Grounds Road) Charlottesville, VA 22902 Albemarle County BE # V 152000 Bohler Engineering is pleased to submit on behalf of Riverbend Development, the 4'h Submission Final Site Plan for the Brookhill Development project in Charlottesville, Virginia. The following is our comment response letter addressing comments received from various departments. Each comment is addressed and responded to as follows: Albemarle County Department of Community Development - Cameron Lan ille Comments from SDP20180021 - Brookhill Block 3A Initial Site Plan Action Letter: Comment 1: c. On Sheet C-100, please state the application numbers for the road plans under the section titled "Road Improvement Plans." Include the County approval date. Comment not fully addressed. Road plan application number is SUB2018115, please add to Sheet C-101.Once the Road 1B plan is approved, add the County approval date to this sheet. Rev. 1: Comment not fully addressed. SUB201800115 still under review. Please revise the reference on Sheet C-100 so the application number states SUB201800115." Once approved, add the approval date. Rev. 2: Comment stands, SUB201800115 not yet approved. Once approved, add approval date to Sheet C-101. e. Please label all roads visible on Block 3A final site plan with a width measurement and state whether the road is public or private. Prior to final site plan approval, all street right of ways that have been dedicated to public use should feature a label stating the deed book and page number of the recorded instrument. Comment not fully addressed. The road plans have not yet been approved and the right of way has not yet been platted and recorded. The final site plan will need to be revised to include the instrument numbers for the Road 1 B right of way prior to final site plan approval. CIVIL AND CONSULTING ENGINEERS • PROJECT MANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM BOHLER E R I h G Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan Yd Review Comments November 12, 2019 Page 2 of 6 Rev. 1: Comment not fully addressed. SUB201800115 still under review. Right of ways have not yet been platted or recorded. Once this is done, please add deed book and page references to all applicable drawings. Rev. 2: Comment stands, SUB201800115 not yet approved. Once approved, add DB and page numbers to the right of way labels on all applicable drawings. f. Road plans must be approved, and the road improvements must be constructed or bonded for Stella Lane, Road A, and Road B1 prior to Block 3A final site plan approval. Comment not fully addressed. The right of way for Road 113 must be dedicated prior to final site plan approval. Please submit a subdivision plat that shows the right of way dedication. This will need to be reviewed, approved, and recorded prior to final site plan approval. The instrument number for the right of way will need to be added to all applicable drawings that show Road 1B. Rev. 1: Comment not fully addressed. Right of ways for Stella Lane and Archer Avenue have not yet been dedicated. SUB201800115 still under review. Right of ways have not yet been platted or recorded. Once all right of ways have been dedicated, please add deed book and page references to all applicable drawings. Rev. 2: Comment stands. Please provide an update on when the right-of-way for Stella Lane, Archer Avenue, and Salamander Street will be dedicated. Response 1: Plat has been coordinated and submitted for review and approval. Comment4: [32.5.2 (a)] Please provide information on the proposed parcel/lot for Block 3A. Will a new parcel be subdivided to contain all of the required improvements, landscaping, and the building shown on the Block 3A initial site plan? Based on the "proposed ROW' line shown on the drawings and the extent of Road 1B proposed to be constructed, it is difficult to determine whether another segment of road will be constructed along the "proposed ROW' line, or if that will be a parcel line. Comment not fully addressed. The site plan does not show the full property boundaries of Block 3A. The southern and eastern property lines are shown, but not the northern and western lines. Please revise the drawings and ensure that a property line is shown that meets the 300' — 650' block length requirement. See comment #21 and #34a below regarding moving the property lines to include the loading space and required landscaping behind the ice rink. A subdivision plat to create the Block 3A parcel will need to be submitted, reviewed, approved, and recorded prior to approval of the final site plan. Rev. 1: Comment not fully addressed. The western and northern proposed property lines are still not labeled or called out on the site plan. There is a label for "EOP" on the site layout drawings, but the legend on Sheet C-101 states that this means "Edge of Pavement." Rev. 2: Comment not fully addressed. Proposed property lines are shown. However, Block 3A parcel has not yet been created. Once the parcel is subdivided, please show the correct property lines on all applicable drawings and state the DB and page number for the recorded instrument of the plat. Response 4: Comment Acknowledged. Plat has been submitted for review. Comment 7: [32.5.2 (a)] There is currently a two -lot division plat under review to create the Block 4B parcel, and this may be approved and recorded prior to final site plan submittal for Block 3A. On the Block 3A final site plan, please show and label all existing parcel boundaries with dimensions. Please be aware that the TMP numbers and parcel acreages may change between the initial and final site plans for Block 3A. Staff may request that the tax map numbers, parcel acreages, and ownership information be updated on the final site plan to CIVILAND CONSULTING ENGINEERS • PROJECT MANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS 4 LANDSCAPE ARCHITECTS WWW.BOH LERENGINEERING.COM BQ H L E R Cameron Langzlle [� G[ N n R I N G Brookhill Development Block 3A (Ice Rink) — Final Site Plan 3' Review Comments November 12, 2019 Page 3 of 6 reflect any recorded plats that may be approved prior to the Block 3A final site plan approval. Comment not fully addressed. A boundary line adjustment plat is currently under review. Additionally, staff was informed by the developer that a new parcel will be subdivided around the improvements proposed as part of the Block 3A final site plan. Prior to final site plan approval, the correct TMP numbers and boundary lines must be shown on Sheet C-101, C-103, and all other applicable drawings. The property labels should include the TMP number and most recently recorded instrument for any subdivision plats that create new lots. Rev. 1: Comment not fully addressed. The Block 3A parcel has not yet been subdivided. Prior to final site plan approval, the correct TMP numbers and boundary lines must be shown on Sheet C-101, C-103, and all other applicable drawings. The property labels should include the TMP number and most recently recorded instrument for any subdivision plats that create new lots. Rev. 2: Comment stands, the Block 3A parcel has not yet been subdivided. Prior to final site plan approval, the correct TMP numbers and boundary lines must be shown on Sheet C-101, C-103, and all other applicable drawings. The property labels should include the TMP number and most recently recorded instrument for any subdivision plats that create new lots. Response 7: Comment Acknowledged. Plat has been submitted for review. Comment 21: [32.5.2 (b) and 4.12,13 (d)] Due to the nature of the use, a minimum of one loading space should be provided within the Block 3A area. Loading spaces must meet the design standards specified in Section 18-4.12.18 of the Zoning Ordinance. Comment not fully addressed. The proposed loading space behind the ice rink structure needs to be located within the parcel boundaries of the Block 3A ice rink property. Please amend all drawings to show the loading space within the property lines. Otherwise, an offsite access casement will need to be platted granting the owners of the ice rink lot access to and use of the loading space if it will not be located on the same parcel. Easement plat will need to be reviewed, approved, and recorded prior to final site plan approval. Rev. 1: Proposed easement is shown. Prior to final site plan approval, the easement will need to be created through approval and recordation of an easement plat. Once the plat is recorded, the site plan label for the easement should be revised to state the deed book and page number of the instrument that created that easement and the easement should be re- titled to "Private Access Easement" with a width measurement. Rev. 2: Comment stands, the private access easement that will allow access to the loading space behind the building still needs to be created through an easement plat application. This application has not yet been submitted, reviewed, approved, or recorded. Response 21: Comment Acknowledged. Plat has been submitted for review. Comment 26: [32.5.2 (k)] Please show the location of all proposed sewer and drainage easements. Label as "proposed" with a size/width measurement. Comment partially addressed. Please be aware that all required stormwater and drainage easements will need to be reviewed, approved, and recorded through a separate easement plat application prior to final site plan approval.. All applicable drawings showing these easements should be labeled with the instrument number of the approved plat and deed once it is recorded. These easements should also be noted as "private" easements. Rev. 1: Applicant has acknowledged the site plan will need to be revised pending easement plat approval and CIVILAND CONSULTING ENGINEERS * PROJECT MANAGERS * SURVEYORS * ENVIRONMENTAL CONSULTANTS * LANDSCAPE ARCHITECTS WWW.BGHLERENGINEERING.COM BOH LER Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 3`d Review Comments November 12, 2019 Page 4 of 6 recordation. Once the easement plat is submitted for review, approved and recorded and the easement labels have been updated with the recorded instrument numbers, this continent will be addressed. Rev. 2: Per applicant response, this comment has been acknowledged and stands. Once easement plat is submitted for review, approval, and recordation, the easement labels will be revised to state the correct name of the easements, their width, and Instrument number. Response 26: Comment Acknowledged. Plat has been submitted for review. Comment 27: [32.5.2 (1)] Please label all utility easements as "proposed" with a size/width measurement. Comment partially addressed. Pending ACSA comments, the water and sewer utility easements may need to be reviewed, approved, and recorded through a separate easement plat application prior to final site plan approval. If ACSA will require this, all applicable drawings will need to be updated to include the instrument number of the recorded plat/deeds for those easements. Rev. 1: Applicant has acknowledged the site plan will need to be revised pending easement plat approval and recordation. Once the easement plat is submitted for review, approved and recorded and the easement labels have been updated with the recorded instrument numbers, this comment will be addressed. Rev. 2: Per applicant response, this comment has been acknowledged and stands. Once easement plat is submitted for review, approval, and recordation, the easement labels will be revised to state the correct name of the easements, their width, and instrument number. Response 27: Comment Acknowledged. Plat has been submitted for review. Comment 34: a. The proposed lot lines for the Block 3A parcel need to include all landscaping required to meet the Zoning Ordinance. There are some trees being installed behind the ice rink that are outside of the parcel boundaries. Rev. 1: Cornment not addressed. There are still six (6) QBC trees shown to the east outside of the proposed side parcel boundary of Block 3A. Rev. 2: Comment not fully addressed. According to the Landscape Plan, there is still 1 QBC and 1 GTIS tree outside of the proposed north and west side of the property lines. Please revise the proposed property lane accordingly or move these items further inside of the proposed property lines. Response 34: Landscaping has been revised. See Landscaping Sheet. Comment 38: [32.7.8 and 4.17] The final site plan lighting plan must meet the minimum requirements of Section 4.17 of the Zoning Ordinance. Some footcandle measurements along the Road I exceed the maximum 0.5 footcandles permitted. a. Please provide further documentation that luminaries proposed in Block 3A are full -cutoff fixtures. Comment not fully addressed. Provide manufacturers' specifications and cut sheets for the proposed light fixtures with the final site plan. Note that the tilt of all full cutoff models must be 0. In addition, provide the total lumens (not lum. watts) for each fixture in the luminaire schedule and ensure that the photometric values are calculated using an LLF equal to 1.0 (not 0.98, which is currently listed in the luminaire schedule). Rev. 1: Comment not fiilly addressed. The Luminaire Schedule on Sheet C-703 still does not state the CIVILAND CONSULTING ENGINEERS • PROJECTMANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BGHLERENGINEERING.COM BOHLER L N G I N E E R 1 N G Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 3`d Review Comments November 12, 2019 Page 5 of 6 lumens of each proposed lamp. Additionally, the manufacturers specifications and cut sheets for each model have not been provided. The Lighting Plan does not label the proposed luminaires according to the label (A, E. and G) column in the Luminaire Schedule, please label each proposed light accordingly. Rev. 2: Comment root fully addressed. The manufacturer cut sheets provided on Sheet C- 704 do not clearly verify that any of the three fixtures are equipped with full cutoffshields. Please provide documentation that the proposed luminaries will be full cutoff. Response 38: Comment Acknowledged. Sheets C-703 and C-704 have been updated. Comment 39: [32.5.2 (o) and ZMA201500007] Please expand the Block Area Summary on Sheet C- 106 to include all the columns contained in Table 2 of the Code of Development. The required and proposed acreages of each feature should also be stated so that staff can verify compliance with the minimum requirements for greenspace/amenities, as well as the development area requirements. Although no Greenspace/Amenities are required in Block 3, providing updated versions of this table on all site plans and subdivision plats will allow accurate tracking of land use acreages as each block develops. Comment not fully addressed. The Block Area Summary does not include an entry for the proposed acreages of land uses for Block 4C, please revise. Rev. 1: Comment not fully addressed. The acreages of open space proposed in Blocs 4a and 4b have changed since previous review. Please update the Block Area Summary as necessary to reflect the proposed acreages for those Blocks as shown on SDP201800050. Additionally, the Block Area Summary does not show the required acreages for each feature as stated in table 2 of the Code of Development. Please add those columns for each feature (development area, all greenspace categories, etc.). Rev. 2: All information pertaining to Block 4 is now correct in the table on Sheet C-107. However, the Development Area columns for Block 3A will need to be updated once the Block 3A parcel is subdivided and created. Response 39: Comment Acknowledged. Albemarle County De artment of Community Development — Emily Cox Comment 1: WPO Plan must be approved before final site plan can be approved. Rev. 1: Comment not addressed. Rev. 2: Comment not addressed. WPO201800050 must be approved. Response 1: Comment Acknowledged Comment 2: Road Plan must be approved before final site plan can be approved. Rev. 1: Comment not addressed. Rev. 2: Comment not addressed SUB201800115 must be approved. Response 2: Comment Acknowledged Comment 3: VDOT approval is necessary before site plan can be approved. Rev. 1: Comment not addressed. Rev. 2: Comment not addressed. Response 3: Comment Acknowledged Comment 20: Rev. 1: [Sheet C-201] Provide DB & PG for all easements. Rev. 2: Some are labeled as existing. If they are existing, they should have a DB & PG. Response 20: Comment Acknowledged, plat has been submitted for review approval. Applicant to ensure previous plat that was approved has been recorded. CIVILANDCONSULTINGENGINEERS • PROJECT MANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOH LERENGINEERING.COM B O H � LE R G Cameron Langille Brookhill Development Block 3A (Ice Rink) — Final Site Plan 3'd Review Comments November 12, 2019 Page 6 of 6 Continent 25: Rev. 1: [Sheet C-3011 Who will maintain the access road that is offsite? Easement for this access must be recorded before plan approval. Rev. 2: Comment not addressers. What is the SUB # showing this easement? Response 25: Comment Acknowledged, plat has been submitted for review approval, which includes this proposed access easement. Comment 26: Rev. 1: [Sheet C-401] Please clarify the grading around storm A03. Is this an existing pond or storm facility? Rev. 2: Where will the swale outfall once the trap is removed? Response 26: This is reflective of a field measure for E&S and runoff, subject to continually change as construction continues and SWPPP is updated in field. The idea eventually would be for the swale to be filled in, and future development to fill in the adjacent areas. Until this, swale will drain and collect around A-03 and drain down to the pond. VDOT — Adam J. Moore P.E. Comment 1: The Road Plan associated with this site, currently under review, has not been approved at the time of this letter. Response 1: Comment Acknowledged. Comment 2: Sheet C-806; will Salamander Street be extended? If so, please show the alignment for the extension and demonstrate the entrances have sufficient sight distance. If not, the object should be at the end of the road. 3 South and North sight distance 180' SDR, and SDL 191', doesn't meet 280' that is required. Response 2: No, Salamander Street is not intended to be extended at this time. Sight Distance is shown to the first vehicle object that is possible based on the access drive behind the Ice Rick facility. Should you have any questions regarding this project or require additional information, please do not hesitate to contact me at (540) 349-4500. Sincerely, Bohler Engineering VA, LLC Ryan Yauger, P.E. RY/ib \\bohlereng.net\shareslVA-PROJECTS\15\V152000\Administrative\Letters\Block 3 (Ice Rink)\Final Site Plan Ice Rink\191112 Final Site Plan (Block 3A - Ice Rink) 3rd Review CRL.doc CIVILANDCONSULTINGENGINEERS • PROJECTMANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM