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HomeMy WebLinkAboutSP201900007 Review Comments Special Use Permit 2019-11-25COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4176 November 22, 2019 William Adams Train Architects 612 E. Jefferson St. Charlottesville, VA 22902 wadamsgtrainarchitects.com / 434-293-2965 RE: SP201900007 Tandem Friends School Pavilion; 2nd Review Dear Mr. Adams: Staff has reviewed the second submittal for the special use permit, SP201900007, Tandem Friends School Pavilion. We have a number of questions and comments which we believe should be addressed before we can recommend favorably on your SP request. We would be glad to meet with you to discuss these issues. Review comments are provided below, organized by Department, Division, or agency. Our comments are provided below: Planning — General Application Comments 1. It is recommended that more information on the proposed middle school area from SP2015-00021 be included on the concept plan for this application as well, because the concept plan for this special use permit, if approved by the Board of Supervisors, will take precedence over all previous special use permits. Elements include the proposed size and height of the middle school, and the stormwater management facility shown on the previous concept plan. (Also see comments from the Zoning division and the Engineering division, which are attached.) Comment addressed. 2. Clarify what the narrative means by "open -type pavilion." Will this structure always be open to the elements, with no walls, or will there be some type of folding doors or temporary walls that can put into place to protect the space during cold or inclement weather? In addition, as it is mentioned that there will be two stories, identify whether both stories will be open, or just the top floor. Comment addressed. 3. Clarify on the concept plan the number of stories proposed for the structure. The concept plan as currently submitted indicates the building will only be one story. However, the narrative states that the pavilion may be two stories on the eastern side. Is it proposed for this structure to be built into the grade of the land? In addition, are different uses proposed within each of the two stories? Or are they both proposed to be open assembly spaces? The first page of the project narrative indicates that the proposed building is two stories; however, the concept plan indicates that it is proposed as only one story. The narrative also states that there is a mezzanine including in the building. The narrative and the concept plan should match, with the concept plan indicating that the structure is two -stories or one-story with a mezzanine. With the label of only "1- story" on the concept plan, there could be confusion at the site plan stage if the building is shown with anything more than just one story. 4. Please be aware of setback requirements for this property, which is zoned R-1 Residential and is subject to the setback requirements found in 4.19 of the Albemarle County Zoning Ordinance. Comment addressed. 5. There appear to be Managed Steep Slopes in the vicinity of the proposed pavilion. Identify where those slopes are so that staff may determine whether they will be disturbed by this project. Also include in the project narrative if it is anticipated that this project will affect any managed steep slopes. Comment addressed. 6. Include in the zoning note on the concept plan that this property also lies within the Entrance Corridor and the Steep Slopes -Managed overlay districts. Include a note stating the zoning of this property on the concept plan, which is the R-1 Residential zoning district, along with the Steep Slopes — Managed, Entrance Corridor, and Airport Impact Area overlay districts. 7. It does not appear that there are any proposed transportation changes on the site regarding this proposed new building. However, are any new bike paths, sidewalks, or pedestrian paths proposed to connect this pavilion with the rest of the campus? Comment addressed. 8. Please be aware of fire -rescue requirements for access to buildings. See the comments from Shawn Maddox of Albemarle County Fire -Rescue, which are included near the end of this letter. Fire -Rescue will review any site plans for proposed improvements on this property when submitted, and all new buildings must meet their access requirements. Comment still applies, as Fire -Rescue will review the site plan submittal and all requirements must be met at that time. 9. Please clarify note number 4 provided for the new concept plan, which discusses building envelopes. What is the purpose of the statement to "see parking spaces..."? Is this comment based on the required parking numbers for the school, or for some other reason`: Comment addressed. 10. Indicate on the concept plan what the land use designation in the Comprehensive Plan is for this property, as well as what is allowed within this land use designation. Comment addressed. 11. The narrative mentions that the new building will be used for dining facilities. Will there also be kitchen facilities located in this structure? Identify in the notes of the concept plan where the "future code compliant kitchen is planned" to be, such as part of the dining pavilion building. 12. Are bathroom facilities proposed to be located in this building? If so, please include this accessory use in the project narrative. The project narrative states that no new public utility extensions are anticipated; however; new kitchen or bathroom facilities in the structure will require water and sewer lines approved by the Albemarle County Service Authority to serve them. However, the design of these utilities will be addressed at the site planning stage. Identify in the notes of the concept plan that bathroom facilities are also planned for inclusion in the new dining pavilion building. 13. If outdoor lighting is proposed, a lighting plan that complies with section 4.17 of the Albemarle County Zoning Ordinance will have to be submitted as a part of the site plan at that stage of development Comment still applies at site plan stage. 14. Provide more information in the project narrative about whether this project will have any impact on public services such as police or fire protection. Comment not addressed. Please include in the project narrative whether there is any expected impact on police and fire services from this additional building. If there are no significant impacts anticipated, include that conclusion in the narrative. 15. Conditions for this special use permit have not been written by staff at this time; however, they will be provided for review by the applicant prior to the first public hearing, whenever that may be scheduled. It is likely that, at a minimum, all existing conditions from SP2015-00021 will continue with this proposed special use permit, except for those conditions that specifically reference the original concept plan. Those conditions will be revised to reference the proposed new concept plan. The condition on the maximum enrollment number will remain, as that condition is not proposed to be amended with this SP application. Comment still applies. See Zoning comments for some likely conditions to the special use permit. Additional conditions may be included at the time of the writing of the staff report. Any additional conditions will be provided to the applicant prior to the public hearing with the Planning Commission. A requirement for a VSMP plan may also be a condition of the SUP. 16. Please be advised that site plans and VSMP plans, or some type of amendment, will be required at the site development stage if this special use permit is approved by the Board. Comment still applies. Comprehensive Plan Comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. The Southern and Western Urban Neighborhoods Master Plan identifies Tax Map Parcel (TMP) 09100-00-00-002AO as Neighborhood Density Residential land use. This classification calls for primary uses to consist of residential uses at 3-6 units per acre. Secondary uses in this classification include supporting uses such as places of worship, schools, public and institutional uses, and small-scale neighborhood serving retail and commercial. The existing use of a private school on this property is consistent with the master plan's recommendation for secondary uses, which includes schools and institutional uses. The proposed addition of one building, as requested in this special use permit, to the school campus continues the consistency of the use with the master plan's recommendations. In addition, the Tandem Friends School property is within a Priority Area as designated in the master plan, although the recommendations of the Priority Areas are not applicable to this request. Neighborhood Model Projects located within the Development Areas are typically reviewed for consistency with each of the Neighborhood Model Principles found in the Comprehensive Plan. Comments are provided below on relevant aspects of the Neighborhood Model. More detailed comments may be provided after more detailed plans are provided. Pedestrian Orientation This principle is met. The existing vehicular traffic circulation pattern is not proposed to be changed with this request. Sidewalk connections are proposed between the new building and the existing school buildings. Mixture of Uses This principle is not applicable to the request. The proposal is to add one building to an existing school campus. However, this additional building may allow for a greater variety of uses on the campus through additional dining location options and different options for meeting spaces or other school functions. Neighborhood Centers This principle is met. The Tandem Friends School is adjacent to a designated neighborhood center at the collection of County buildings on Mill Creek Drive. The school provides an additional community focal point in this neighborhood, with educational and community gathering opportunities on the campus. Mixture of Housing Types This principle is not applicable to the request. No housing is proposed with this request. and Affordability The request is to add one building to an existing private school campus. Relegated Parking This principle is not applicable to the request. No new parking is proposed with this request. Interconnected Streets and This principle is not applicable to the request. No new streets or transportation networks Transportation Networks are proposed with this request to add one additional building to an existing school campus. Multimodal Transportation This principle is not applicable to the request. The request is to add one additional Opportunities building to an existing school campus, with no proposed changes to traffic circulation or transportation changes. Pedestrian connections to the new building are proposed from the rest of the campus. Parks, Recreational This principle is not applicable to the request. One building is proposed to be added to Amenities, and Open Space an existing school campus. There are existing outdoor recreational amenities on the campus, and this proposal does not affect them. Buildings and Spaces of This principle is met. The conceptual plan shows one additional building being added to Human Scale the school campus, and the narrative indicates that it will be built into the grade, with sidewalks or other pedestrian paths connecting the new building to the rest of the campus. Redevelopment This principle is met. The property currently contains a private school campus. The proposal is to add one additional building to the campus. Respecting Terrain and This principle is met. The property contains managed steep slopes. It does not appear Careful Grading and Re- that the managed slopes will be affected by this proposal. However, if they are affected, grading of Terrain any grading of the managed slopes, as well as any other proposed grading that would occur, must meet the requirements of Albemarle County Code during the site plan stage of any potential development plan and obtain approval for disturbing steep slopes from the County Engineer. Clear Boundaries Between This principle is not applicable to the request. The subject property is located within the the Development Areas and Southern and Western Neighborhoods Master Plan Area. No improvements or changes the Rural Area in use near any boundaries with the Rural Area are proposed. Questions and comments posed to the applicant regarding the Comprehensive Plan and the Neighborhood Model principles have been addressed. However, sections about the project's consistency with the Comprehensive Plan and the Neighborhood Model Principles will be included in the staff report presented to the Planning Commission, and much of the information included in the comments above will likely be similar to what is written in the staff report. Zoning Division, Community Development Department Please see the attached zoning comments from Lea Brumfield, Zoning Senior Planner, lbrumfieldgalbemarle.org. Engineering & Water Resources Division, Community Development Department The following comments regarding this proposal have been provided by the County Engineer, Frank Pohl, fnohlgalbemarle.org. No objection. E911, Community Development Department The following comments regarding this proposal have been provided by Andrew Slack, GIS Specialist with the County's E911 division, aslack@albemarle.org. No objection. Albemarle County Fire -Rescue The following comments regarding this proposal have been provided by the Fire & Rescue plans reviewer, Shawn Maddox, smaddox(c-r�,albemarle.org. Fire Rescue has no objections to this special use permit. SNM Albemarle County Service Authority Pending comments; comments will be forwarded to applicant upon receipt, Richard Nelson, ACSA Plans Reviewer, melson(a= ,serviceauthority. org. Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. For another re -submittal, and all subsequent re -submittals, there is a fee of $538.00 that must be paid at the time the re -submission is made. The resubmittal date schedule is provided for your convenience online at: http://www.albemarle.org/upload/images/forms center/departments/Community_Development/forms/schedules/Special Use _Permit _& Zoning_Map Amendment_Schedule.pdf Notification and Advertisement Fees The fee of $435.00 for the Public Notice requirement has already been paid. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Please feel free to contact me if you wish to meet or need additional information. My email address is areitelbachgalbemarle.org, and my phone number is 434-296-5832 ext. 3261. Sincerely, Andy Reitelbach Senior Planner Planning Division, Department of Community Development enc: Memorandum from Department of Community Development, Zoning Division SP2019-00007 Action After Receipt of Comments; 2nd Submittal Special Use Permit Resubmittal Form County of Albemarle Department of Community Development Memorandum To: Andy Reitelbach, Senior Planner From: Lea Brumfield, Senior Planner Division: Zoning Date: November 14, 2019 Subject: SP Amendment Review Comments, 2nd Submittal I SP201900007 I Tandem Friends School Pavilion Please consider the following comments regarding the above SP application: Please expand upon the intended uses of the pavilion and the potential impacts to neighboring parcels. Specifically, address: a. Food preparation and eating Will there be any food preparation in the pavilion? If so, note this in the narrative. This may impact the Building Official's approval of this use in this type of structure in this location. b. Sanitary facilities Will there be any sanitary facilities located in the pavilion? If so, are the current water and septic lines located near the site sufficient for the use proposed? c. Meeting space In our previous pre -application meetings, you described an intention to use the space for meetings and performances, some of which may be at night. Will there be lighting and a sound system installed? Due to the open air nature of the pavilion, if there will be lighting and a sound system installed, the use must comply with the Lighting regulations in Chapter 18 Section 4.17 of the Albemarle County Code, including the positioning of all lighting "shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads." (18-4.17.4(b)(2)) Additionally, if the space will be used for performances and meetings with the use of amplified sound after school hours in the evening, recommended conditions will include compliance with the decibel limitations described in the Noise regulations of Chapter 18 Section 4.18.04, and a curfew to end all amplified sound at 10pm Monday through Thursday, and at 11 pm Friday and Saturday. Comments have been addressed in 211 submittal 2. The details of SP201500021 are removed from this plan, and the conditions of approval are not listed on this plan. This submission does not propose to amend the approval or conditions of the previously approved middle school addition in SP201500021, and is not being reviewed for any amendments to the details of that plan. Replace the details of that concept plan on this new concept plan unless the details of the middle school addition are also under review in this submission. Comments have been addressed in 2nd submittal 3. Recommended conditions include the following: a. The development of the use shall be in general accord with the concept plan entitled "SUP Amendment Concept Plan — Resubmission," prepared by Train Architects, dated 18 October 2019, as determined by the Director of Planning and the Zoning Administrator. To be in general accord with the specified plan, development and use shall reflect the following major elements as shown on the plan: i. Building orientation ii. Building size (including height) iii. Location of buildings iv. Limits of disturbance v. Parking lot layout and landscaping Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance; b. Additional buildings may only be authorized by a new special use permit; c. Total school enrollment shall not exceed two hundred and fifty (250) students; and d. Amplified sound from the pavilion will be subject to maximum sound level regulations as provided in Chapter 18-4.18.04. Unamplified sound will not be subject to the maximum sound level regulations, as provided in Chapter 18-4.18.05(N). ���pti.4lRnjq �'IRGSD}L� COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 ACTION AFTER RECEIPT OF COMMENT LETTER RESUBMITTAL Within 10 days, please do one of the following: (1) Request a Planning Commission public hearing date be scheduled (2) Resubmit in Response to Review Comments (3) Withdraw your application (1) Request a Planning Commission public hearing date be scheduled You may request that your application to be scheduled for public hearing with the Planning Commission. Please note, once a Planning Commission date is requested, no additional information, revisions, documents, etc., will be accepted for review and analysis. (2) Resubmittal in Response to Review Comments Make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. In your comment response letter with your resubmittal, please indicate whether or not you would like to proceed straight to the Planning Commission without getting comments back, or if you prefer to have comments. If you choose to go straight to the Planning Commission, please note that no additional information, revisions, documents, etc., will be accepted after your resubmittal. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (3) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Revised 9-17-19 MCN Failure to Respond An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant to subsection 33.52(A) and fails to provide within 90 days before the end of the deferral period all of the information required to allow the Board to act on the application, or fails to request a deferral as provided in subsection 33.52(B) or (C). Fee Payment Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Fees may also be paid by credit card using the secure online payment system, accessed at http://www.albemarle.org/department.asp?department=cdd&relpage=21685. Revised 9-17-19 MCN FOR OFFICE USE ONLY SP # Fee Amount $ Date Paid By who? Receipt # Ck# Bv: a Resubmittal of information for CV � 1 T T T • i Special use Permit �— PROJECT NUMBER THAT HAS BEEN ASSIGNED: SP2019-00007 Tandem Friends School Pavilion Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application For original Special Use Permit fee of $1,075 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ® Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 For original Special Use Permit fee of $2,000 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1