HomeMy WebLinkAboutSDP201900059 Action Letter 2019-12-13COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
December 13, 2019
Mr. Craig Kotarski, P.E. — Timmons Group
608 Preston Avenue, Suite 200, Charlottesville VA 22903
(434)-327-1688 / craig.kotarski(cr�,timmons.com
Mr. Chris Schooley — UVA Foundation
P.O. Box 400218, Charlottesville, VA 22904
(434)-982-3777 / cschooley@uvafoundation.com
RE: Conditional Approval of SDP-2019-00059 (UVAF Discovery Drive — Initial Site Plan—10/21/2019)
Mr. Kotarski and Mr. Schooley:
The Agent for the Board of Supervisors hereby administratively grants conditional approval to the above
referenced Initial Site Plan (dated 10/21/2019). The Final Site Plan will not be approved until all review
comments identified in the attached SRC review comment letter (updated 12/13/2019) have been addressed
and resolved to the satisfaction of each applicable SRC member, and until each applicable SRC member has
indicated in writing their (tentative) approval.
Please note important updates or clarifications to the following Planning comments contained in the SRC
review comment letter: comment #4 (regarding sidewalk width) and advisory comment (regarding period of
validity and project phasing).
This conditional approval shall be valid for a period of five (5) years from the date of this letter, provided that
the developer submits a Final Site Plan for all or a portion of the site within one (1) year after the date of this
letter as provided in sections 32.4.2.7 and 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and
thereafter diligently pursues approval of the Final Site Plan.
In accordance with Chapter 18 of the Code of the County of Albemarle, Section 32.4.2.8, Early or Mass
Grading may be permitted after the following approvals are received:
1. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the
County of Albemarle.
2. Approval of all easements for facilities for stormwater management and drainage control.
3. Submittal of a tree conservation checklist with areas for tree preservation identified.
Please be advised that the Final Site Plan will not be considered to have been officially submitted until the
following items are received:
1. A Final Site Plan that satisfies all of the requirements of Section 32.6 of Chapter 18 of the Code.
2. A fee of $1,613.00 per Section 35.1.c.(3) of Chapter 18 of the Code.
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Within one year of the date of this letter, please submit a minimum of eight (8) copies of the Final Site
Plan to the Community Development Department (CDD) or make Final Site Plan application using the online
Digital Submission process.
After the assigned Lead Reviewer distribute the plans to all applicable SRC members for review and
comment, CDD staff will then provide the first review comment letter containing each applicable SRC
member's review comments for the Final Site Plan (unless the plan is determined to be approvable without
any revision). After receiving that letter, please resubmit revised Final Site Plan materials to CDD and
thereafter work directly with each plan reviewer to address and resolve their respective agency's
requirements. All additional revisions should also be resubmitted through CDD.
The Community Development Department shall not accept submittal of the Final Site Plan for final approval
signatures until each of the following applicable SRC members indicate in writing that the Final Site Plans
satisfy the attached conditions* and all other applicable requirements, and give their (tentative) approval:
SRC Members:
■ Albemarle County Planning Services (Planner) — 2 copies
■ Albemarle County Engineering Services (Engineer) — 1 copy
■ Albemarle County Information Services (E911) — 1 copy
■ Albemarle County Inspections Services (Inspections) — 1 copy
■ Albemarle County Department of Fire Rescue — 1 copy
■ Albemarle County Service Authority (ACSA) — 1 copy (minimum); please coordinate directly with ACSA
to determine minimum number of required copies
■ Virginia Department of Transportation (VDOT) — 1 copy (minimum); please coordinate directly with
VDOT to determine minimum number of required copies
If you have any questions about this conditional approval, or the Final Site Plan submittal requirements, or
any other aspect of your application(s), please feel free to contact me using the information provided below.
Community Development staff remain available to assist.
Thank you; sincerely,
Tim Padalino, AICP
Senior Planner / tpadalinogalbemarle.org / (434)-296-5832 x 3088
*Attached conditions:
• SRC comment letter (dated 12/3/2019; updated 12/13/2019)
Page 2 of 2
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
Deee , ber 3, 201 -9 (UPDATE: December 13, 2019)
Mr. Craig Kotarski, P.E. — Timmons Group
608 Preston Avenue, Suite 200, Charlottesville VA 22903
(434)-327-1688 / craig.kotarskiAtimmons.com
Mr. Chris Schooley — UVA Foundation
P.O. Box 400218, Charlottesville, VA 22904
(434)-982-3777 / cschooleykuvafoundation.com
RE: SRC Comment Letter UPDATE for SDP-2019-00059
(UVAF Discovery Drive — Initial Site Plan—10/21/2019)
Mr. Kotarski and Mr. Schooley:
The Planner for the Planning Division of the Albemarle County Community Development Department (CDD) and
other members of the Site Review Committee (SRC) have reviewed the development proposal referenced above.
Initial review comments from the following SRC members are included in this comment letter:
Albemarle County Engineering Services (CDD-Engineering) — DE'�Q UPDATE: comments received 12/4
Albemarle County Planning Services (CDD-Planning)
Albemarle County Planning Services (CDD-ARB)
Albemarle County Building Inspections (CDD-Inspections)
Albemarle County Information Services (CDD-E911)
Albemarle County Department of Fire Rescue (ACFR) — PENDP Q UPDATE: comments provided 12/4
Albemarle County Service Authority (ACSA)
Virginia Department of Transportation (VDOT)
Each comment is preceded by the applicable reference to Chapter 18 of the Albemarle County Code (Zoning
Ordinance) unless otherwise specified. (The following comments are those that have been identified at this time;
additional comments may be added or eliminated based on further review.)
This updated comment letter contains CDD-Engineering and ACSA review comments, as well as additional
information requested at the SRC meeting on December 5 (relating to project phasing and the period of validity of
approved site plans, and to minimum sidewalk widths).
Please reference the corresponding SRC Letter of Conditional Approval (attached, dated 12/13/2019), and please
contact me if you have questions about either letter, or about your application and proposed project in general.
Sincerely,
pu- �
Tim Pad i o, AICP
Senior Planner / Community Development Department — Planning Division
(434)-296-5832 x 3088 / tpadalinogalbemarle.org
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Albemarle County Planning Services (CDD-Planning):
Contact: Tim Padalino / ttpadalinokalbemarle.org
Review Status: Regi este rl..,nges ( 2 3 /' 9) UPDATE: Requested Changes 12/13 (see CDD-Planning comment #4)
1. [ZMA200500003; Z.O.32.5.2.(a)]: The proposed development shown on the initial site plan appears to be in
general accord with the Application Plan and consistent with the Proffer Statement for approved
ZMA200500003.
2. [ZMA200500003; Z.O.32.5.2(a)]: Please revise the "Notes" on the Cover Sheet (Sheet C0.0) as follows:
A. In the "Zoning" information, include reference to ZMA200500003 (approved by the BOS on
3/10/2010).
B. In the "Setbacks" information, include reference to the "Buffer Area" requirements established by
ZMA200500003 Proffer 7.2 (`Buffer Areas"). Please note that Exhibit K of the ZMA200500003
Application Plan shows a 50' Buffer Area along the side boundaries of TMP #32-19E ("Tract F-lA")
and a 150' Buffer Area along the rear boundary of TMP #32-19E ("Tract F-lA"). Staff acknowledges
that these Buffer Areas are correctly depicted on the sheets in this site plan; however, this information
needs to also be noted on Sheet C0.0. For reference, an excerpt of Proffer 7.2 is provided below:
7.2 Buffer Areas. Except as expressly provided herein in Sections 7.2 (A) and 7.2 (B), the Owner shall not
disturb the Buffer Areas (the "Buffer Areas") as depicted on the Application Plan, other than to: i)
establish and maintain signage, fences or walls, ii) remove underbrush, iii) plant landscaping trees for
screening or (iv) construct an interconnection along the eastern boundary between development parcels
B 10 and B I 1 as shown on Exhibit K. The Owner shall plant additional landscaping in Buffer Areas as
reasonably required for screening.
3. [ZMA200500003; Z.O.32.5.2.(b), 32.5.2.(d), 32.5.2.(n)]: Per CDD-Planning review of Sheet C2.0
("Existing Conditions," showing the location of the Managed Steep Slopes overlay district and the location of
the 150' rear Buffer Area) and Sheet C4.1 ("Layout and Utilities — Phase 2," showing a proposed retaining
wall with a maximum height of 14'), it appears that the proposed improvements comply with applicable
Zoning Ordinance regulations and requirements of ZMA20050003, as shown in this annotated excerpt:
RETAINING WALL WITH
HANDRAIL (BLACK POWDER
COAT FINISH)
;CAT FINISH)
a4 I..,....}...;..,..,,�........... ISO' Buffer
.............. Area ---
.I...J...[° ...I...I...�...a...
S CONCRETE
SIDEWALK
....p.]...111 L..
" R84' . •
Managed Steep Slopes
Overlay District •-
R5 �.
RI O' •�
CG-6
■
III 24...
.
• ;
However, please be advised of the following details and considerations for the Final Site Plan:
A. The proposed retaining wall appears to be located outside of the Managed Steep Slopes overlay
district; however, if the proposed retaining wall were to be located within that overlay district, then
the proposed structure (or the portions of the proposed structure within that overlay district) would
Page 2 of 4
need to comply with all applicable design standards in Z.O. Section 30.7.5, which include a
maximum wall height of six (6) feet (per Z.O. Section 30.7.5.a).
It appears that portions of the proposed retaining wall would be located within the Managed Steep
Slopes overlay district; as noted above, those portions would need to comply with all applicable
design standards in Z.O. Section 30.7.5. Therefore, it appears that revisions to portions of the
proposed retaining wall are necessary in order to comply with the design standards specified in Z.O.
Sections 30.7.5.a.1 ("Wall height") and 30.7.5.a.2 ("Multiple stepped walls; separation").
B. The proposed retaining wall appears to be located outside of the 150' Buffer Area; however, please
note that the northern end of the retaining wall as proposed would be very close to the 150' Buffer
Area boundary. Per ZMA20050003 Proffer 7.2, land disturbance to establish walls is permissible
within the Buffer Area (7.2.i), but the retaining wall must be located outside of the Buffer Area.
As noted above, staff acknowledges that Sheet C4.1 ("Layout and Utilities — Phase 2") appears to
show the proposed retaining wall being located outside of the 150' Buffer Area; and staff further
acknowledges that Sheet C5.1 ("Grading and Drainage — Phase 2") does not show any proposed
grading within the 150' Buffer Area in conjunction with the proposed retaining wall.
4. [Z.O. 4.12.16] : Following the 12/5/2019 SRC meeting, CDD-Planning staff has coordinated with CDD-
Engineering staff regarding CDD-Engineering review comment #8. As articulated in correspondence sent via
email on 12/11/2019, please revise the site plan as follows:
A. Provide 6' wide sidewalks where appropriate/possible (such as along the northern "end" or "side" of
the proposed building addition); and
B. Provide 5' wide sidewalks in locations where the new sidewalks will have to tie back in to the
existing 5' sidewalks that will not be demolished (i.e. in the "rear" and "front" of the building
addition), and provide bumper blocks in the parking spaces adjacent to the 5' wide sidewalks.
■ (Advisory / For Future Reference); [Z.O. 32.4.2.7, 32.4.3.81: Following the 12/5/2019 SRC meeting, CDD-
Planning staff has identified additional information regarding the period of validity of approved initial site plans
and period of validity of approved final site plans, as those issues relate to the proposed phasing of this proposed
development, and specifically as they relate to the note on Sheet C.0 ("Cover Sheet").
With conditional approval of SDP201900059 on 12/13/2019, and assuming a subsequent final site plan is
submitted within one year (or by 12/13/2020), and assuming eventual County approval of a final site plan for
this proposed project, the proposed Phase 2 improvements would need to occur within the five-year period of
validity that is established beginning on the date of final site plan approval. The only way to extend the period
of validity of the County's approval of proposed improvements would be to formally request an extension of
the approved final site plan, pursuant to Zoning Ordinance Section 32.4.3.8. It isn't possible to pre-emptively
establish a longer period of validity by only placing a note on the initial site plan or on the final site plan.
Therefore, the note on Sheet C.0 ("Phase 2 (additional parking) will be triggered...") can remain; but please
be advised that this note does not provide indefinite authorization or permission to implement the proposed
Phase 2 improvements, and that the periods of validity specified in Zoning Ordinance Section 32 are
applicable and will remain in effect unless and until an extension is formally requested and granted pursuant
to Zoning Ordinance Section 32.4.3.8.
■ (Advisory / For Future Reference): A Landscape Plan is required with the Final Site Plan, per County Code § §
18-32.6.20) and 18-32.7.9.2(a).
Please note that the eventual review of the Landscape Plan during the Final Site Plan review process might
potentially include a requirement to establish additional landscaping in one or more locations within the Buffer
Area, as may reasonably be required for screening the proposed improvements from the adjoining Rural Areas
zoning district, in accordance with ZMA200500003 Proffer 7.2 and if determined by the Agent to be reasonably
required based on site visit(s) and/or additional site analysis.
■ (Advisory / For Future Reference): Please note that the Final Site Plan cannot be approved unless and until all
the outdoor lighting information required by Z.O. 32.6.2(k) is provided to demonstrate compliance with all
Page 3 of 4
applicable outdoor lighting requirements as specified in Z.O. 4.17, per Z.O. 32.7.8.b. However, this information
is not required prior to County approval of this Initial Site Plan (as may be applicable).
■ (Advisory / For Future Reference): Please note that the Final Site Plan cannot be approved unless and until a
complete application for a Water Protection Ordinance Plan / VSMP Plan is submitted, reviewed, and approved
by the Engineering Services Division of the Community Development Department as required per Z.O. 32.7.4.1
and County Code Chapter 17. It is anticipated that CDD-Engineering review comments will identify this
requirement, as well as any other requirements relating to stormwater management and drainage control,
including the dedication of easements for facilities for stormwater management required per Z.O. 32.7.4.2(a).
Staff acknowledges the submission of VSMP application WP0201900060, which is currently under review.
■ (Advisory / For Future Reference): Please note that the Final Site Plan cannot be approved unless and until
the owner/developer dedicates to the Albemarle County Service Authority for public use all water and sewer
facilities required by this chapter that are designed, constructed and approved to be dedicated as public water
supply and public sewage systems, and to establish an easement on the land appurtenant thereto and extending
to any abutting property identified by the agent easements, as required per Z.O. 32.7.5.3.
■ (Advisory / For Future Reference): Per Z.O. Sections 32.6.2(a), 32.5.2(1), and 32.5.2(o), it will be necessary
prior to final site plan approval to obtain County approval of a plat showing all proposed easements as well as
all areas intended for reservation or dedication to the County for public use (as may be applicable). The platting
of proposed easements and lands to be reserved for dedication to the County for public use (as may be
applicable) can all be processed together in one plat application, or separately, however the applicant prefers.
■ (Advisory / For Future Reference): Per Z.O. Sections 32.4.3.6.a and 32.4.3.6.c, please note that the Final Site
Plan cannot be approved unless and until all other applicable SRC members review the Final Site Plan and
indicate their tentative approvals prior to final approval (as may be applicable) by the agent in CDD-Planning.
Albemarle County Engineering Services (CDD-Engineering):
Contact: David James / djames@albemarle.org
Review Status: Requested Changes (12/4/19) — see attached CDD-Engineering review comments
Albemarle County Planning Services (CDD-ARB):
Contact: Margaret Maliszewski / mmaliszewski(kalbemarle.org
Review Status: No Objection (11/15/19) — see attached CDD-ARB review comments
Albemarle County Building Inspections (CDD-Inspections):
Contact: Michael Dellinger / mdellinger(a,albemarle.org
Review Status: Requested Changes (11/21/19) — see attached CDD-Inspections review comments
Albemarle County Information Services (E911):
Contact: Andy Slack / aslack(kalbemarle.org
Review Status: No Objection (9/25/19) — see attached CDD-E911 review comments
Albemarle County Department of Fire & Rescue (ACFR):
Contact: Shawn Maddox / smaddox@albemarle.org
Review Status: Requested Changes (12/4/19) — see attached ACFR review comments
Albemarle County Service Authority (ACSA):
Contact: Richard Nelson / melson@serviceauthoriiy.org
.org
Review Status: Requested Changes (11/21/19) — see attached ACSA review comments
Virginia Department of Transportation (VDOT):
Contact: Adam Moore / Adam.Moorekvdot.vir ig nia.gov
Review Status: No Objections (11/21/19) — see attached VDOT review comments
Page 4 of 4
Review Comments for SDP201900059 11nitial Site Plan
Project Name: UVAF DISCOVERY DRIVE - INITIAL - DIGITAL
Date Completed: Wednesday, December 04, 01 DepartmentlDivisionlAgency: Review Status:
Reviewer: Da d James �3 CDD Engineering Requested Changes Nd
1_ Submit a VMP plan & application for review, if haven't_ Land disturbance is over 10,000 sf_ [17-30]
_ V MP plan approval required prior to F P approval-
3- Retaining walls over 30' high will need safety railing_
4_ Retaining walls 4' high and taller will require engineered plans and structural calculations-
5- Show existing topography & proposed grading beyond the retaining wall-
6- Guardrail needed in front of any wall, or drop-off greater than 4' next to parking_
7_ Missing handicap symbol for 2 spaces (7 total)-
8- Sidewalk abutting parking is 6' wide (exclusive of curb), or bumper blocks are provided_ [D M, p_17]
9_ Provide SWM inlet catchment areas and SWIM drainage design calcs_
10_ Show necessary water & sewer easements dimensions that will be recorded_
11_ While not objectionable, why is the gutter pan shown going across the parking travelways? Show gutter pans directing
runoff to the Dls_
1_ Sheet 7:
a_ Show the HGL_
b_ Add note or callout to provide concrete inlet shaping (IS-1) specified on any structure with a 4' or greater drop_
Page: County of Albemarle Printed On: '12J05120'19
Review Comments for SDP201900059 11nitial Site Plan
Project Name: UVAF DISCOVERY DRIVE - INITIAL - DIGITAL
Date Completed: Fnday, November 15, 201 DepartmentlaivisionlAgency: Review Status:
Reviewer: Margaret M al i szews ki �3 CBBARB I No Objection Nd
The building proposed in this application is not expected to be visible from the Entrance Corridor_ Consequently, ARB
review..'approval is not required_
Page: County of Albemarle Printed On: 12)02)2 119
Review Comments for SDP201900059 11nitial Site Plan
Project Name: U AF DISCOVERY DRIVE - INITIAL - DIGITAL
Date Completed: Thursday, November 21, 201 DepartmentlaivisionlAgency: Review sus:
Reviewer: Michael Dellinger 7-1 CDD Inspecti I Requested Changes Nd
Add the following note to the general notes page:
Accessible parking spaces and access isles shall not have a surface slope greater than 1:48_ Access isles shall be at the
same level as the parking space they serve_ Accessible parking spaces shall be located on the shortest accessible route of
travel from adjacent parking to an accessible building entrance. In parking facilities that do not serve a particular building,
accessible parking spaces shall be located on the shortest route to an accessible pedestrian entrance to the parking facility_
Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and
located near the accessible entrances_
Add the following to the general notes page:
All roof drains shall discharge in a manner not to cause a public nuisance and not over sidewalks_
Page: County of Albemarle Printed On: 1210212 119
Review Comments for SDP201900059 11nitial Site Plan
Project Name: UVAF DISCOVERY DRIVE - INITIAL - DIGITAL
Date Completed: Tuesday, November 05, 2019 DepartmentlaivisionlAgency: Review Status:
Reviewer: Andrew S.1ack CDD E911 No Objection
No objection_
Page: County of Albemarle Printed On: 12)02)2 119
Review Comments for SDP201900059 11nitial Site Plan
Project Name: UVAF DISCOVERY DRIVE - INITIAL - DIGITAL
Date Completed: Wednesday, December 04, 01 DepartmentlaivisionlAgency: Review Status:
Reviewer: Lshawn Maddox �3 Fire Rescue I V I Requested Changes
1 _ The travel way must be 6' of unobstructed travel width based on the maximum building height_ If the building is going to be �
less than 30' then the travel way may be
reduced-
_ The FDC must be shown on the site plan and be located within 100' of a hydrant-
3- Mark the end of the travel way as NO PARKING FIRE LANE to allow for emergency apparatus turn around-
4- Please provide the ISO needed fire flow and a current fire flow test to show the currently available fire flow on the site.
Page: County of Albemarle Printed On: '1205120'19
Review Comments for SDP201900059 11nitial Site Plan
Project Name: U AF DISCOVERY DRIVE - INITIAL - DIGITAL
Date Completed: Thursday, November 21, 201 DepartmentlaivisionlAgency: Review Status:
Reviewer: Richard Nelson =El AOSA El Requested Changes Nd
Provide information on proposed addition use_ A
Provide fixture counts_
Fire hydrant spacing from buildings are 40 feet_ The existing fire hydrant may need to be relocated_
Show valves for fire line and water service_
Show easement around meter vault_
Page: County of Albemarle Printed On: 12)02)2 119
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper, Virginia 22701
Charles A. Kilpatrick, P.E.
Commissioner
November 20, 2019
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Tim Padalino
Re: UVA Foundation Discovery Drive - Initial Site Plan
SDf-2019-00059
Re iew #1
Dear Mr. Padalino:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Timmons Group, dated October
10, 2019, and find it to be generally acceptable.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434)
422-9399 for information pertaining to this process.
Sincerely,
a/[I�
Adam J. "Moore, P.E.P
Area Land Use Engineer
Culpeper District
VirginiaDOT.org
WE KEEP VIRGINIA MOVING