HomeMy WebLinkAboutSUB200900161 Bond Bond Inspection 2012-12-04 t
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,SAIUI III
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road
Charlottesville,Virginia 22902
4 December 2012
Mr. Gaylon Beights
President
Beights Properties I, LLC
P.O. BOX 170
Crozet, VA 22932
Re: Bond inspection requests for Old Trail Village, Block 3, Phase B
Your bond inspection requests have been processed. You requested reduction or release of two bonds:
1) $34,700 for the first 218 feet of Mornington Court(a private road) and the first 235 feet of
Mornington Lane (a private road)
2) $122,800 for Claremont Lane (a public road) stations 17+25 to 20+00, Mornington Lane
stations 12+35 to 13+17, and Mornington Place(a private road) stations 10+00 to 11:50
Attached,please find a copy of the As-built Road Plan Policy, Private Road Acceptance Procedure,
and Public Road Acceptance Procedure. Please refer to these procedures. Before reducing the bonds,
I will need some form of VDOT approval on completed items for Claremont Lane. Additional
outstanding Private Road Acceptance Procedure items for#1 bond include:
1. Tests and Inspections:
a. CBR tests: Please provide a location map for CBR test results from Geo-Terrain
Organization, Inc. report dated 5/9/2012. Please provide a CBR test for Mornington Court.
b. Stone depth inspections—Please provide a location map for the pavement corings performed.
c. Fill compaction tests—N/A; no significant fills for construction of above roads.
d. Pipe and drainage structure video inspections or equivalent—Please provide pipe and drainage
structure video inspections for above roads.
e. Base and surface pavement inspections, documenting materials, thickness and compaction—
Please provide a location map for the pavement corings performed.
f. Concrete tests—N/A; no concrete retaining walls,headwalls, or road construction for above
roads.
g, Structural and related inspections for any bridges and foundations—N/A; no bridges
2. As-built plans and plats (refer to As-Built Road Plan Policy)—
1. Sign and date, and seal each sheet by a professional engineer or surveyor.
Albemarle County
Engineering
Page 2
2. Name and address of preparing firm(has been provided).
3. "As-built"label has been provided.
4. Constructed location of all items associated with the road construction must be shown.
The items include,but are not limited to the following:
a. Horizontal Alignment—Please provide this for above roads.
b. Vertical Alignment—Profile for Mornington Court is completely missing.
Please provide. Show as-built centerline over the design centerline for Mornington
Place.
c. Edge of Pavement—Please display the constructed edges of pavement and width
measurements at every station at minimum for above roads. Please show and label
constructed edge of pavement radii for all intersections for above roads.
d. Culverts, Pipes,and Drainage Structures—Please provide the installed type of
drainage structure.
e. Ditch lines—N/A
f. Drainage easements—Please label apparent drainage easement shown with
recorded Deed Book&Page Number.
g. Guardrail—N/A
h. Right of way and associated easements - Please provide recorded easement
agreement. Please provide same for variable width utility easement and 20' access
easement shown on approved final plat or indicate why this was not recorded.
i. Pavement Designs—Please update as-built plans to reflect cored depths of
pavement(i.e. 7" of stone base for above roads).
j. Street Trees—Please provide design and as-built locations and species for trees
included on plans with most recent Letter of Revision(SDP2010-00045) for above
roads.
k. Signs—N/A for above roads.
3. Bond Inspection
A. Completed Bond Inspection Request form and fee—will be required for resubmittal.
B. As-built documents (see item#2 comments above).
C. Signed and sealed letter from a professional engineer listed and certifying that
completed improvements are built according to plan—will be required for resubmittal.
D. Completed Certificate of Completion—will be required for complete release of bond.
Following is an additional punch list of deficient construction based on site inspection 11/26/2012:
1) VDOT Turnaround included with most recent Letter of Revision(SDP2010-00045) at south
end of Mornington Court is not yet built.
2) Asphalt curb identified as"to be removed"on as-built plans should be removed.
3) l' gravel shoulder included with most recent Letter of Revision(SDP2010-00045) for above
roads appears to have been paved as asphalt. The county considers this an acceptable substitute for
gravel shoulders. Please remove note"Missing 1' gravel border along alley(both sides) from as-
built plans.
4) 8"HDPE Nyloplast roof drainage system cleanouts appear to be either covered or missing.
Please provide as-built locations for this system.
5) Pavement on Mornington Court and Mornington Lane appears to have an uneven grade/riding
Albemarle County
Engineering
Page 3
surface; this is potential evidence of subgrade problems(see photo attached). Please replace or
discuss surface remediation recommended by engineer.
Additional outstanding Private Road Acceptance Procedure items for#2 bond include:
1. Tests and Inspections:
a. CBR tests: Please provide a location map for CBR test results from Geo-Terrain
Organization,Inc. report dated 5/9/2012.
b. Stone depth inspections—Please provide a location map for the pavement corings performed.
c. Fill compaction tests—N/A; no significant fills for construction of above roads.
d. Pipe and drainage structure video inspections or equivalent—Please provide pipe and drainage
structure video inspections for above roads.
e. Base and surface pavement inspections, documenting materials, thickness and compaction—
Please provide a location map for the pavement corings performed.
f. Concrete tests—N/A; no concrete retaining walls,headwalls,or road construction for above
roads.
g. Structural and related inspections for any bridges and foundations—N/A; no bridges
2. As-built plans and plats (refer to As-Built Road Plan Policy)—
1. Sign and date,and seal each sheet by a professional engineer or surveyor.
2. Name and address of preparing firm(has been provided).
3. "As-built"label has been provided.
4. Constructed location of all items associated with the road construction must be shown.
The items include,but are not limited to the following:
a. Horizontal Alignment—Please provide this for above roads.
b. Vertical Alignment—Please show as-built centerline over the design centerline
for above roads.
c. Edge of Pavement—Please display the constructed edges of pavement and width
measurements at every station at minimum for above roads. Please show and label
constructed edge of pavement radii for all intersections for above roads.
d. Culverts, Pipes, and Drainage Structures—Please provide the installed type of
drainage structure.
e. Ditch lines—N/A
f. Drainage easements—Please label apparent drainage easement shown with
recorded Deed Book&Page Number.
g. Guardrail—N/A
h. Right of way and associated easements-Please provide recorded easement
agreement. Please provide same for variable width utility easement and 20' access
easement shown on approved fmal plat or indicate why this was not recorded.
i. Pavement Designs—Please update as-built plans to reflect cored depths of
pavement(i.e. 7"of stone base for Mornington Lane and Mornington Place).
j. Street Trees—Please provide design and as-built locations and species for trees
included on plans with Letter of Revision#1 from(SDP2008-00035) for above
roads.
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Albemarle County
Engineering
Page 4
k. Signs—As-built plans will need to be updated after installation of two missing
stop signs and one missing street sign at the intersections of Mornington Lane and
Mornington Place and Mornington Place and Claremont Lane.
3. Bond Inspection
E. Completed Bond Inspection Request form and fee—will be required for resubmittal.
F. As-built documents (see item#2 comments above).
G. Signed and sealed letter from a professional engineer listed and certifying that
completed improvements are built according to plan—will be required for resubmittal.
H. Completed Certificate of Completion—will be required for complete release of bond.
Following is an additional punch list of deficient construction based on site inspection 11/26/2012:
1. There appear to be two missing stop signs and one missing street sign at the intersections of
Mornington Lane and Mornington Place and Mornington Place and Claremont Lane;please install
these signs.
2. Pavement on Mornington Place and Mornington Lane appears to have an uneven grade/riding
surface; this is potential evidence of subgrade problems (see photo attached). Please replace or discuss
surface remediation recommended by engineer.
Additional outstanding Public Road Acceptance Procedure items for#2 bond include:
1. Inspection Request and fee—will be required for resubmittal.
2. As-built plan approved by VDOT, and copies of all recorded drainage easements, sight easements, and
right-of-way plats. Plats should be copies of the actual recorded documents from the Clerk's office.
Please provide these items for Claremont Lane.
3. Written documentation of acceptance from VDOT for the entire roadway or for completed items—
please provide this for Claremont Lane.
4. Signed and sealed letter from a professional engineer listing and certifying that completed
improvements are built according to plan—please provide this for Claremont Lane.
5. Completed Certificate of Completion—will be required for complete release of bond.
Please contact me if you have any questions at 434-296-5832 ext. 3297.
Sincerely,
kot
Michael Koslow, P.E.
Civil Engineer II
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AlbemarleEn Engineering
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Albemarle County
Engineering
Page 6
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Albemarle County
As-built Road Plan Policy
As-built drawings shall be prepared for all public and private roadway construction projects within Albemarle
County. The following is a list of the minimum information required on the drawings. Additional information
may be requested. The County only reviews private road as-built plans. The county does not review or
approve public road as-builts. For questions regarding public roads,please consult with VDOT.
1. A signed and dated professional seal of the preparing engineer or surveyor.
2. The name and address of the firm and individual preparing the drawings on the title sheet.
3. "As-built"must be labeled on the drawings with the date of preparation or revision.
4.The constructed location of all items associated with the road construction must be shown. The items
include,but are not limited to the following:
a. Horizontal Alignment—Show and label measurement points, and an interpreted line between
measurements. Show the as-built centerline over the design centerline. Distinguish between the design
and as-built by labels and line type. Measurements shall be at each station as a minimum, and at
frequent enough intervals to accurately portray the as-built centerline, and the position of the roadway
within the right-of-way or easement. Any portions outside the right-of-way or easement must be
corrected by plat or construction.
b. Vertical Alignment—Show and label measurement points, and an interpreted line between
measurements. Show the as-built centerline over the design centerline. Distinguish between them by
labels and line type. Write the constructed vertical elevations adjacent to the design elevations.
Distinguish between the elevations by striking a single line through the design elevation. Measurements
shall be at each station as a minimum, and frequent enough intervals to accurately portray the as-built
centerline. For alignments which deviate significantly from the design,provide curvature and sight-
distances. Corrections may be required for alterations from the design alignment.
c. Edge of Pavement-Display the constructed edges of pavement and width measurements at every
station, or more frequently if necessary to accurately portray the as-built edges. Show the as-built edges
over the design edges. Show and label constructed edge of pavement radii for all intersections and cul-
de-sacs. Edges for sidewalk, as well as ramps and curb cuts must be included.
d. Culverts,Pipes and Drainage Structures-Display the installed type of drainage structure,
culvert/pipe size, material, inlets or end treatment(s),inlet and outlet protection, alignment and invert
elevations compared to design. For slopes flatter than design, or inverts shallower than design,provide
computations verifying design standards.
e. Ditch Lines-Display the constructed location of all ditch lines,including typical section, direction of
flow, and linings.
f. Drainage Easements- Show all platted easements with dead book references labeled. Drainage must
be within platted right-of-way or drainage easements. Provide copies of recorded documents.
g. Guardrail -Display the constructed location of guardrail, including the guardrail type, length and
applied end treatments, compared to design.
h. Right of way and associated easements—Label deed book and page numbers for all dedicated right-
of-ways, sight easements, slope easements,etc., and provide copies of recorded documents.
i. Pavement Designs—Label the as-built pavement and base on the design typical sections. Strike
through any design elements which were not applied. Inspection reports are required for fill
compaction, CBR's, and pavement applications.
j. Street Trees—if street trees are on the design plan,provide design and as-built locations and species.
k. Signs—Show all installed signs and pavement markings. Include any pedestals or other features.
Albemarle County
Private Road Acceptance Procedure
This is the procedure developed by the Albemarle County Community Development Department for the
completion of private roads. The items in this list must be completed in the order given.
1. Tests and Inspections: Have all necessary tests and inspections performed by a professional
engineer or geotech, or VDOT certified inspector. This should include, at a minimum,
a. California Bearing Ratio (CBR)tests,
b. stone depth inspections,including installation of under-drains and cross-drains,
c. fill compaction tests,
d. pipe and drainage structure video inspections or equivalent,
e. base and surface pavement inspections,documenting materials, thickness and compaction
f. concrete tests
g. structural and related inspections for any bridges and foundations
Compile a report of these tests, certified by a professional engineer, and submit this report with the
as-built plans.
2. As-built plans and plats: Provide drawings of the constructed improvements according to the
Albemarle County As-built Road Plan Policy. Provide copies of all recorded drainage easements,
sight easements, and right-of-way plats. Plats should be copies of the actual recorded documents
from the Clerk's office. Before completing as-built drawings,make any corrections necessary to
ensure all improvements are within right-of-ways and easements.
3. Bond inspection: Request a bond reduction or release inspection from the County,which will
reduce or release your bond, indicating completion or partial completion,or generate a letter
indicating items in need of documentation or completion. The following documents will be needed
with your bond inspection request;
A. Completed Bond Inspection Request form and fee
A form and fee are required for each bond,such as for a project with multiple phases and bonds.
B. As-built documents per items 1 and 2 above.
An as-built plan prepared in accordance with the County's As-Built Road Plan Policy is required. For any
releases or reductions,the minimum requirements of this policy must be met,if only to ensure that all
improvements are in right-of-way and easements.
C. Signed and sealed letter from a professional engineer listed and certifying that completed
improvements are built according to plan.
Please do not e-mail or fax copies of this letter. An original signature and certifying seal are required.
Please do not use qualifying statements such as"it appeared",or"to the best of my knowledge",or
"generally in accord". Improvements were either built to plan,or they were not. As-built measurements,
construction inspections,and other field verifications should be cited and included. Tolerances should be
noted. The items not built according to plan must be listed,with explanations. Deviation in pavement
materials and thicknesses must be listed. If street trees or sidewalks,or other items were moved,or added,
this should be noted. If drainage changed,by addition or deletion of culverts,inlets,or re-alignments of
pipes or grades,this should be verified by revised computations and attached to the letter. If there are
outstanding items or omissions,these should be listed. Graphics are helpful. In short,please provide more
than a statement of opinion or assurance. Please demonstrate that the improvements and construction have
been inspected,investigated and documented,and are certified in detail,and county staff will not be in the
position of discovering discrepancies and deficiencies in the field.
D. Completed Certificate of Completion
This form must be received for release of a bond. It is available on the county website.In the case of
reductions,a letter listing the outstanding items that need to be completed before signing the certification is
acceptable. It must be signed by the owner. This form says all subdivision improvements have been
completed. It also says that all construction conforms to approved plans and any discrepancies have been
approved by the County.
Albemarle County
Public Road Acceptance Procedure
The processing and inspection of public roads is administered by VDOT. The County is not involved in
this process until the road is ready for acceptance. When the road is ready for acceptance,provide the
following items to the County.
1. Inspection Request and fee
A form and fee are required for each project as indicated on plans or bonds,or as requested for board resolution if
smaller phases or individual roads are recommended for acceptance.
2. As-built plan approved by VDOT, and copies of all recorded drainage easements, sight easements, and
right-of-way plats. Plats should be copies of the actual recorded documents from the Clerk's office.
An as-built plan prepared in accordance with the County's As-Built Road Plan Policy is required. VDOT does not
always follow this paperwork or policy,but for bond releases,especially where VDOT has not yet accepted the road,
the minimum requirements of this policy must be met,if only to ensure that all improvements are in right-of-way and
easements.
3. Written documentation of acceptance from VDOT for the entire roadway or for completed items.
Formally,this is sent directly to the county on an AM-4.3 from VDOT,when VDOT requests that the Board of
Supervisors pass a resolution of acceptance. After the resolution of acceptance is sent to VDOT,it is usually about six
weeks before actual acceptance takes place,and VDOT issues a formal memo to the county with the road additions and
new route numbers. This final notification is needed for bond release. For partial bond releases prior to this,some
correspondence from VDOT for items inspected and approved is necessary. This is usually in the form of letters
approving compaction reports,CBR's,pavement cores,pipe video,or other items where partial release is sought. A
final punchlist inspection report from VDOT can be used for a partial bond release,but only if outstanding items are not
too broad. If the punchlist is not official,and only a courtesy review,it carries much less weight. In any case,if there
are problems meeting the eligibility or occupancy minimums,and it is not known how long improvements may sit,or
need replacement,partial releases may not be possible.
Even if a bond release is not requested,an inspection from the County is required for any County items,
such as the street name signs, and any sidewalks or amenities that the County required but VDOT will not
maintain. This fmal inspection by the County must be performed before the road can be recommended to
the Board of Supervisors for a resolution of public acceptance. County bond releases(or partial releases)
will be considered on public roads for all portions approved by VDOT. In addition to 1-3 above,the
following items are required to be submitted for bond releases to be considered:
4. Signed and sealed letter from a professional engineer listing and certifying that completed
improvements are built according to plan.
Please do not e-mail or fax copies of this letter. An original signature and certifying seal are required. Please do not
use qualifying statements such as"it appeared",or"to the best of my knowledge",or"generally in accord".
Improvements were either built to plan,or they were not. As-built measurements,construction inspections,and other
field verifications should be cited and included. Tolerances should be noted. The items not built according to plan
must be listed,with explanations. Deviation in pavement materials and thicknesses must be listed. If street trees or
sidewalks,or other items were moved,or added,this should be noted. If drainage changed,by addition or deletion of
culverts,inlets,or re-alignments of pipes or grades,this should be verified by revised computations and attached to the
letter. If there are outstanding items or omissions,these should be listed. Graphics are helpful. In short,please provide
more than a statement of opinion or assurance. Please demonstrate that the improvements and construction have been
inspected,investigated and documented,and are certified in detail,and county staff will not be in the position of
discovering discrepancies and deficiencies in the field.
5. Certificate of Completion
This form must be received for release of a bond. It is available on the county website.In the case of reductions,a
letter listing the outstanding items that need to be completed before signing the certification is acceptable. It must be
signed by the owner. This form says all subdivision improvements have been completed. It also says that all
construction conforms to approved plans and any discrepancies have been approved by the County. This means the as-
built plans have been approved by VDOT,and they have agreed to any discrepancies,which should be documented in
acceptance correspondence or punchlists.
Revised 7/26/2012