HomeMy WebLinkAboutSDP201900072 Correspondence 2020-02-05TIMMONS GROUP
YOUR VISION ACHIEVED THROUGH OURS.
February 4, 2020
Mariah Gleason
County of Albemarle
401 McIntire Rd, North Wing
Charlottesville, VA 22902-4596
608 Preston Avenue P 434.295.5624
Suite 200 F 434.295.8317
Charlottesville, VA 22903 www.timmons.com
RE: Beaver Creek Medical Office Building — Final Site Plan Review (digital submittal) —
SDP201900072 - Comment Response Letter
Dear Ms. Gleason:
We have reviewed your comments dated January 24, 2020 and made the necessary revisions.
Please find our responses to the comments below in bold lettering.
Albemarle County Planning Services — Planner — Mariah Gleason:
I. [32.5.2(s)] Coordination of plans. See attached comments from Jack Kelsey regarding
the alignment of County -planned improvements into the site design and plan. The final
site plan for this development will need to align/coordinate with the planned road
improvements.
We have reviewed Mr. Kelsey's comments and incorporated them into the submitted plans.
2. [32.5.2(i)] Easement area. It was difficult to identify on the plans maps where current
easements are located on the property. This was particularly true for the access
easement between this property and TMP 60-39. In reviewing the planned
improvements associated with this development, it appears that instead of vacating and
realigning the current access easement and having an additional easement to allow the
off -site parking, the necessary easement area — for access, construction, maintenance,
and use — between this parcel and the owner of TMP 60-39 should actually be drawn to
the extent of the paving improvements shown on that property. Also, please clarify
what the Dominion Energy easement on Sheet C2.1 is being adjusted from and to.
Easements have been clarified on Sheet C8.0. The off -site easement with TMP 60-39
has been revised to include all areas required for access, construction, maintenance,
and use. No changes to the Dominion Energy easement are proposed; see Sheet C8.0.
CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIs I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES
3. [32.5.1(c), 32.5.2(a)] Setbacks.
a. In the Setback notes on Sheet C0.0, reference both special exceptions that are
currently in review by the County that need to be approved to allow this
development:
i. Rear parking setback, pursuant to 4.20(a)
ii. Use buffer, pursuant to 21.7(c)
Both Special Exceptions have been referenced on Sheet C0.0.
b. The setback shown along the western property boundary is incorrect. As the
zoning ordinance states, the 10ft front minimum setback is only from public
street ROWs. Review and revise as necessary.
The western setback has been revised based on Twin Sycamores Lane being a private
street.
4. [32.6.3] Parking structure. Please submit materials pursuant to Sec. 32.6.3. In the
comment response letter from the applicant, it was indicated that architectural
drawings would accompany the submission of the final site plan, but our office has not
received this information digitally or physically.
Architectural drawings have been included in this submission. See Sheet L3.0.
5. [32.5.2(b), 4.12] Parking schedule.
a. The parking requirement for this use, based on the proposed square footage of
the development, is 107 parking spaces [(26,600sf x 0.8) x (1/200) = 106.4, which
rounds up to 107]. It is a standard practice of the County to round up to the
nearest whole number if the minimum number of required parking spaces is
found to be more than [x] whole number.
The parking requirement has been revised on Sheet C0.0.
b. In the underground garage, provide auto -turn analysis to demonstrate that a
reverse maneuver, from a parking space furthest from the entrance, can be
performed without a 3-point turn. If this maneuver cannot be demonstrated, the
parking spaces in the underground garage will need to be reconfigured.
Auto -turn analysis has been provided on Sheet C5.2.
6. [4.12.18] Loading areas. Loading spaces must be delineated in a manner that identifies
and preserves the required dimensions with paint striping, signage, or by other means
approved by the zoning administrator. Indicate on the plans, if not already done, how
the loading space will be delineated.
Signage has been added to denote the loading space on Sheet C4.0.
7. [32.5.2(e)] Existing landscaping.
a. Provide a label for the tree along the rear property boundary.
A label has been added on Sheet C2.0.
b. Show all of the trees that exist on the site currently. In looking at the County's
aerial imagery, there appear to be more trees located on the site than what is
currently shown on the Existing Conditions sheet.
Additional shrubs have been shown on Sheet C2.0.
8. [32.6.2(k), 4.17] Outdoor lighting:
a. The plan needs to demonstrate anticipated footcandle measurements up to the
boundaries of the property. Please revise to extend the analysis beyond the
confines of the parking area.
Calculation areas have been revised to show measurements up to and beyond the
property lines. See Sheet SE1.0.
b. Provide the manufacturer cut sheets for each of the fixtures proposed on the
lighting plan. It is preferred that the cut sheets be inset onto the appropriate
plan sheet. The cut sheets need to include the total lumens emitted by the
fixture and, if the total lumens is 3,000 or more, that the fixture is a full cutoff
luminaire.
Manufacturer cut sheets have been added to Sheets SE5.0 and SE5.1. All fixtures are
full cutoff.
c. Albemarle County assesses photometric plans based on a maintenance factor, or
"LLF", of 1.0. Please revise the table of Sheet SE1.0 to include this information.
(Note: Before the C/O is issued, site inspectors will use the lighting plan and this
information to evaluate whether the as -built lighting aligns with the site plan.)
Sheet SE1.0 now includes the maintenance/light loss factor used to calculate the
photometrics.
9. [Albemarle County Engineering Policy] Sight distance. Indicate the sight distance lines
for entrances and left turn lanes. This information did not appear to be included, or at
the very least, labeled on Sheet C5.1, as noted in the applicant's comment response
letter.
Sight distance has been labeled on Sheet C5.2.
10. [Albemarle County Engineering Policy] Benchmarks. It was difficult to locate benchmark
locations on the plan maps. Provide a label to clearly identify these elements.
Benchmarks have been identified on Sheet C2.0.
11. [32.5.2(a)] Neighboring lots.
a. Update the use on TMP 60-37 to reflect "funeral home" uses as this is the use
defined by the ordinance.
The use for TMP 60-37 has been revised on all sheets.
b. Update the zoning on 60-36 to reflect "C-1 Commercial" in accordance with the
County zoning map.
Per e-mail with Mariah Gleason on 1/29/2020, this comment has been redacted. TMP
60-36 is zoned Commercial Office.
12. [Comment] Process.
a. If easements are proposed/needed, they will need to be submitted to the
County for review/approval, recorded, and noted on the final site plan prior to
the plan's approval.
Acknowledged.
b. The special exceptions associated with this development are in review and will
need to be approved by the Board of Supervisors prior to approval of the final
site plan.
Acknowledged.
Albemarle County Engineering Services — Engineer — Matthew Wentland:
1. The VSMP plans will need to be approved before Final Site Plan approval.
Acknowledged.
2. Off -site easements and SWM easements will need to be recorded prior to FSP approval.
A Deed of Dedication will need to be signed and recorded for the SWM facility
easements. This will be filled out by the County and forwarded to the applicant when
the plat is nearing approval.
Acknowledged.
3. The Bonfire Sugar Maple in the southwest corner should be moved farther from the
curb inlet, preferable to another island.
The site layout has been revised based on feedback from the ARB. The inlet is no longer
located in the corner, so it is no longer in conflict with the tree. See Sheet 1.1.0.
Albemarle County Information Services — E911— Andrew Slack:
No objection.
Albemarle County Building Inspections — Michael Dellinger:
No objection.
Albemarle County De artment of Fire Rescue — Shawn Maddox:
1. Thank you for addressing the previous comments. Please ensure the sprinkler FDC is
located within 100' of the hydrant.
The FDC is located within 100' of the hydrant. See Sheet C4.0.
Albemarle COUnty Service Authority — Richard Nelson:
1. Provide fixture counts to determine meter size.
Final fixture counts have not been established based on the tenant, but estimated counts are
as follows: 4 drinking fountains, 2 service sinks, 15 toilets, 60 sinks.
2. Abandon sewer lateral behind existing 2 story building.
A label has been added to abandon sewer lateral on Sheet C2.1.
3. Abandon 5/8" water meter.
A label has been added to abandon water meter on Sheet C2.1.
4. The proposed fire hydrant needs to be 40' min from the building.
The proposed fire hydrant has been relocated to be 40' minimum from the building. See Sheet
C4.0.
5. Remove proposed sign from existing ACSA easements.
The proposed sign has been moved out of the existing ACSA easements. See Sheet C4.0.
6. The service line to the meter will be a 8x4 TS&V to a 2" threaded plug.
The fixtures have been revised as requested. See Sheet C4.0.
7. Confirm if the building will be divided and metered separately.
The building will not be metered separately.
8. Please provide construction schedule. ACSA needs to replace a sewer segment on this
parcel and would like to do this before final paving.
Construction is estimated to begin Summer 2020.
Virginia Department of Transportation — Adam Moore:
Land Use:
1. An approved Access Management Exception is required prior to approval of the Final
Site Plan. Preliminary information regarding the AM-E has been discussed with Steve
Schmidt of Timmons Group.
Acknowledged.
Albemarle County Architectural Review Board — Patricia Satern e:
1. 2019-01-07: ARB met on 1/6/2020 and the action letter from that meeting has been
uploaded to the ARB2019-146 ARB review on County View and for this site plan review.
Please see the action letter for the changes "requested changes" for the site plan.
Acknowledged.
Albemarle CountV Facilities Planning & Construction —Jack Kelsey:
1. Requests Changes; see comments added to the Site Plan and Grading & Drainage Plan
sheets attached.
Changes based on the provided comments have been incorporated into the plans.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624.
Sincerely,
Kim Mellon
Project Engineer