HomeMy WebLinkAboutSDP201900044 Correspondence 2020-02-05TIMMONS GROUP
YOUR VISION ACHIEVED THROUGH OURS.
February 4, 2020
Mariah Gleason
Senior Planner
Albemarle County Community Dev.
401 McIntire Rd, North Wing
Charlottesville, VA 22902
608 Preston Avenue P 434.295.5624
Suite 200 F 434.295.8317
Charlottesville, VA 22903 www.timmons.com
RE: AutoZone — Final Site Plan Review — (Rev.1: 01-8-2020) SDP201900044 - Comment
Response Letter
Dear Ms. Gleason:
We have reviewed all of your comments from Rev.1 dated January 8, 2020 and made the
necessary revisions. Please find our responses to the comments below in bold lettering.
1. [32.6.2(a), 32.5.2(a)] Application reference number. In the heading of the cover sheet,
please change the site plan reference number to SDP201900044. The initial site plan
application number for this project was SDP201800090, while the final site plan
application number is SDP201900044.
The site plan reference number has been updated. See Sheet C0.0.
Rev.1: Comment addressed.
2. [32.6.2(h)] Signature panel. Remove the "Health Department" signature line and replace
with a signature line for the "Albemarle County Architectural Review Board".
The signature line has been updated. See Sheet C0.0.
Rev.1: Comment addressed.
3. [32.5.2(b), 32.7.9.5(d)] Landscaping and utility conflicts. The property's frontage along
Route 29 and a portion of Westfield Road are encumbered by a 40ft utility easement.
Please resolve the following conflicts. Also, prior to final site plan approval, provide
written authorization from the easement holder that the proposed plantings are
permitted within the easement. If authorization is not received, then the planting strip
must be enlarged to accommodate the required plantings outside the easement area.
Rev.1: Comment replaced by Review Comment 9, below.
a. Along Route 29, (9) Ginkgo Biloba and (12) Magnolia Virginiana plantings conflict
with the Dominion overhead utility line and easement. Per an email exchange
with Dominion dated 09/26/2019. Dominion will not allow the height of trees
located in the utility easement area to exceed 20ft, which will happen as these
species are large canopy trees.
The tree types, species, and locations along the Route 29 frontage have been carefully
selected to balance the space available between the existing sanitary sewer line and
CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIs I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES
the existing overhead power lines. This information has been reviewed by the ARB
and the proposed landscape plan has gained a conditional approval. A similar
comment was addressed with the ARB during their review. Finding a compromise for
the Route 29 frontage of this unique site has been a priority in this design process.
Additionally, all parties agree that Dominion Power has the right to trim the trees as
needed.
b. Along Route 29, (8) Magnolia Virginia plantings may be in conflict with an ACSA
water line and easement. Please coordinate the location of these plantings with
ACSA staff.
The proposed waterline has been turned on in the Landscape Plan to show the
location is not in conflict with the plantings. Additionally, we are coordinating these
site plans with ACSA.
c. The Ginkgo Biloba planting nearest the intersection of Westfield Road and Route
29 may be in conflict with an ACSA sewer line and easement. Please coordinate
the location of this planting with ACSA staff.
This tree has been moved away from this area.
4. [32.6.2(j), 32.6.2(a), 32.5.2(s)] Landscape plan. Include all easement linework on the
landscaping plan, as the planting scheme will need to be in harmony with the existing
onsite utilities. It looks as though the linework for the 40ft gas easement may have
accidentally been turned off during the last export.
All easement linework has been turned on in the Landscape Plan. See Sheet 1-1.0.
Rev.1: Comment satisfied.
5. [32.6.2(k), 4.17.4] Lighting Plan.
a. Spillover of lighting from fixtures cannot exceed 0.5 footcandles at the property
line. Review and revise accordingly.
The Photometric Plan has been updated accordingly.
Rev.1: Comment remains. The spillover of lighting from luminaries along Westfield Road
appears to exceed 0.5 footcandles at the property line. Revise to comply with Sec.
4.17.4.
The light locations have been adjusted slightly to meet this requirement.
b. Provide a fixture label for all fixtures shown on side of the building fronting
Westfield Road. One fixture appears to be missing a label.
The Photometric Plan has been updated accordingly.
Rev.1: Comment addressed.
c. Revise the Luminaire Schedule table to provide a maintenance factor, or LLF, of
1.0. All Albemarle County photometric plans are evaluated based on a
maintenance factor of 1.0.
The Photometric Plan has been updated accordingly.
Rev.1: Comment addressed.
d. Please provide higher resolution cut sheets for the proposed fixtures. Much of
the information shown on the cut sheet scans is currently illegible.
The Photometric Plan has been updated accordingly.
Rev.1: Comment addressed.
6. [32.6.2(a), 32.5.2(i), 32.5.2(k)] Stormwater easement. Regarding review comment #11
below, from Engineering, if a stormwater easement is needed for this development, the
easement will need to be submitted, approved, recorded, and noted on the site plan
before approval of the final site plan can be granted.
Acknowledged. Stormwater easement plan to be submitted under separate cover.
Rev.1: Comment replaced by Review Comment 10, below.
7. [Advisory Note] Proposed sign.
a. Please be aware, the sign location depicted on the plan appears to be in conflict
with the proposed landscape plan. Specifically, the intended sign location may
be obscured by or in direct conflict with proposed plantings.
Landscape Plan has been updated to not conflict with the proposed sign.
Rev.1: Comment addressed.
b. Please be advised, also, that the proposed sign will need both a certificate of
appropriateness per Sec. 4.15.2, as provided in Sec. 30.6, and a sign permit per
Sec. 4.15.5.
Acknowledged. A note has been added to the sign callout indicating the sign is shown
for information only.
Rev.1: Comment acknowledged by applicant.
8. [General Comment] Future use or development. Approval of this site plan does not
approve any potential future use, development, or notes indicating future phases. A
development application will need to be submitted to the County for approval prior to
any additional development on this parcel.
Acknowledged.
Rev.1: Comment acknowledged by applicant.
Additional comments based on revised plans dated 11/12/2019:
9. [32.5.2(b), 32.7.9.5(d)] Landscaping and utilities. The property's frontage along Route 29
and a portion of Westfield Road encumbered by a 40ft utility easement. Prior to final
site plan approval, provide written authorization from the easement holder that the
proposed plantings are permitted within the easement.
As discussed on the phone with Mariah on 2/4/20, final coordination and acceptance of the
proposed planting locations within the 40' easement at the front of the site is underway and
written authorization will be provided as it is obtained.
10. [Comment] Additional process information.
a. The VSMP Plan, WPO201900043, must be approved by the County Engineer
before the final site plan can be approved.
Acknowledged.
b. Per the zoning ordinance, if a stormwater easement is needed for this
development, the easement will need to be submitted, approved, recorded, and
noted on the plan before the final site plan can be approved.
Acknowledged. Easement plat to be provided once obtained.
Albemarle Countv EnEineerine Services — Comments dated: 12/04/2019 (Emily Cox):
1. VSMP Plan (WPO201900043) must be approved before final site plan can be approved.
Acknowledged. The WPO Plan is also being resubmitted at this time.
Rev.1: Comment not addressed.
Acknowledged. In progress.
2. [18-32.6.2] Erosion & Sediment control as well as SWM should not be included with the
site plan. It is part of the WPO Plan. See 18-32.6.2 for contents of a final site plan and
17-412/403 for WPO plan contents.
Sheets relating to Erosion & Sediment Control and Stormwater Management have been
removed from the Site Plans. The Sheet List Table on Sheet C0.0 has been updated
accordingly.
Rev.1: Comment addressed.
3. Stormwater easement should be labeled, SWM facility easement. Clarify the extent of
this easement. It is not clear on the plans.
Stormwater easement has been updated and a Stormwater Easement Plan has been added for
clarity. See Sheet C2.3.
Rev.1: Comment not addressed. It should be labeled, SWM facility easement, not stormwater
maintenance easement.
Easement label has been updated and verified via email dated 1/30/2020.
4. Clarify the extent of the drainage access easement.
Stormwater Easement Plan has been added for clarity. See Sheet C2.3.
Rev.1: Comment addressed.
5. [18-4.12.17] Entrances should not exceed 4% grade for a distance of 40ft. from the
intersected street.
The Route 29 entrance has been removed from the plans. The Westfield Road entrance has
been updated accordingly.
Rev.1: Comment addressed.
6. Sidewalks adjacent to parking should be 6'. There are 2 spaces on the north end of the
site with a 5ft sidewalk. See design standards manual, page 17.
This portion of sidewalk has been revised to be 6' wide. See Sheet C1.0.
Rev.1: Comment addressed.
7. Provide a detail for the concrete slab of the dumpster pad.
The concrete slab is to be heavy duty concrete per the hatch, legend, and detail 3 on Sheet
C1.A. Additional dimensions have been added to the slab on Sheet C1.0.
Rev.1: Comment addressed.
Albemarle County Information Services (E911) (Andrew Slack): No Objection.
Albemarle County Building Inspections (Michael Dellinger): No Objection.
Albemarle County Department of Fire Rescue (Shawn Maddox): No Objection.
Albemarle Countv Service Authoritv—January 8. 2020 (Richard Nelson):
1. Show a new 10" gate valve to be installed at the south west corner of the site. The
contractor will need to coordinate with Pet Supply Plus that they will not have fire
protection during this install.
A 10" gate valve has been added to the plans in this location. A note regarding coordination
with Pet Supply Plus has also been added. See Sheet C1.2.
2. Test pit the proposed water main relocation to confirm the depth.
A note addressing this has been added. See Note #2 on Sheet C1.2.
3. Show sewer crossing on storm profile.
Sanitary sewer pipe crossings are all shown and labeled on the storm profiles. See Sheet C2.1.
4. Reuse existing water meter vault for proposed building.
After further study and coordination of the existing water meter vault, this meter vault will
not be proposed to be reused due to the proximity of the proposed storm inlet. Email
correspondence with ACSA on this dated 1/27/20.
5. Show water service line crossings on a sewer profile. Sewer is shallow in this area.
Existing sanitary sewer profile has been added to the plans and this includes the water line
crossings. See Sheet C2.0.
6. Run extents of future service line under the pavement and cap behind the curb. A future
connection can be made when the building is constructed.
This is proposed. See Sheet C1.2.
7. Submit 3 copies of revise plans to ACSA for review.
3 copies of the updated plans are being provided to ACSA with this submittal.
Virginia Department of Transportation — December 17, 2019 (Adam Moore):
1. The Access Management exception request is under review and approval of the
entrance as proposed is dependent on approval of the exception.
Acknowledged.
2. The proposed entrance needs to be CG-11 pavement and not heavy-duty concrete.
The proposed entrance has been updated accordingly.
3. Please show mill and overlay on plans in accordance with WP-2. Please add WP-2
detail to plans. Please show limits of mill and overlay to the center of adjacent travel
lane.
Mill and overlay hatching and callouts along with the WP-2 detail have been added to the
plans. See Sheets C1.0 & C1.13.
4. Work will require working in the center of the roadway, please provide MOT plan in
accordance with the Virginia Work Area Protection Manual.
Maintenance of Traffic Notes and Details have been added to Sheet C1.C.
5. Radii needs to be a minimum of 25 ft., on south side of entrance, please see VDOT's
Road Design Manual appendix F, page F-127, figure 4-12, commercial entrance
designs along Highways with curb and gutter. Or show that the effective radius
meets standards.
The radius of the southern side of the entrance has been revised to be 35. See Sheet C1.0.
Architectural Review Board —January 8, 2020 (Margaret Maliszewski):
1. Provide a submittal to ARB staff addressing all items (site and architectural) listed in the
November 6, 2019 ARB action letter.
Submittal has been provided addressing this letter.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624.
Sincerely,
Craig Kotarski, P.E.
Principal