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Home My WebLink AboutSDP202000007 Correspondence 2020-02-25sfs�� f TIMMONS GROUP YOUR VISION ACHIEVED THROUGH OURS. February 25, 2020 Cameron Langille Albemarle County Community Dev. 401 McIntire Rd Charlottesville, VA 22902 608 Preston Avenue P 434.295.5624 Suite 200 F 434.295.8317 Charlottesville, VA 22903 www.timmons.com RE: Scottsville ES Addition — Final Site Plan Review — SDP-202000007 - Comment Response Letter Dear Cameron Langille: We have reviewed all of your comments from February 14, 2020 (Rev. 1) and made the necessary revisions. Please find our responses to the comments below in bold lettering. ADDlicable Comments from Initial Site Plan Action Letter (October 24. 2019): 1. [Z.O. 32.5.2(a)]: Please add "Initial Site Plan" and "SDP201900055" to Sheet C.0 (Cover Sheet). Comment noted. This information has been added to Sheet C0.0. Rev. 1: Staff apologizes for the lack of clarity in this comment. This should have said please add the following words to the cover sheet: "Final Site Plan SDP202000007 to approved initial site plan SDP201900055." The cover sheet title has been revised as requested. 2. [Z.O. 32.5.2(a), 32.5.2.(b)]: Please revise the "Site Data" information on Sheet C.0 (Cover Sheet) as follows: A. For "Zoning", please add "Rural Areas" to "RA" and please include "Critical Slopes Overlay". Comment noted. This information has been added to Sheet C0.0. Rev. 1: Comment addressed. B. Please provide additional information to identify or clarify the proposed use(s), as follows: i. The proposed maximum amount of impervious cover on the site; and Comment noted. Total site impervious area data has been added to Sheet C0.0. Rev. 1: Comment addressed. ii. The proposed parking schedule (see CDD-Planning comment #3, below). CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIs I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES Comment # 3 has been withdrawn. Rev. 1: Comment addressed. 3. [Z.O. 32.5.2(a), 32.7.3, 4.12.6, 4.12.14]: Please provide additienal infeFmatie r,um beF of spaces is sufficient feF the p ed use. Regarding the required number of parking spaces, Z.O. 4.12.6 states the following: "Schools: The number of proposed spaces shall be shown in a parking study submitted by the school division (public schools) or the school (private schools). The number of required spaces shall be determined by the zoning administrator. In making the determination, the zoning administrator shall consider the recommendations in the parking study, traffic generation figures either known to the industry or estimated by the Institute of Transportation Engineers, peak parking demands, and other relevant information." Acknowledged UPDATE 10/24/2019: Staff acknowledges that the plans show the demolition of 15 existing parking spaces (inclusive of one existing ADA space), and also show 15 proposed new parking spaces (inclusive of one new ADA space), thereby creating no net loss or net gain in the number of parking spaces. Staff also acknowledges the applicant's explanation during the 10/24 SRC meeting that this proposed school addition only serves to provide increased facility accommodations, and the proposal does not include any corresponding additions to staff or additional students. Therefore, considering that the overall number of parking spaces remains unchanged, and considering the applicant's explanation that the addition will not generate additional parking needs, no further information or revision related to Planner comment #3 is required. Planner comment #3 withdrawn. Acknowledged Rev. 1: Comment addressed. 4. [Z.O. 32.5.2(p), 32.7.9.2(b), 32.7.9.4.(b)]: The following issues (below) were identified during the initial staff review of the Landscape Plan and must be addressed and resolved on the Final Site Plan. Any additional detailed review comments pertaining to the Landscape Plan, if any are necessary, will be provided with the SRC Action Letter, within 15 days or less of the SRC meeting. Rev. 1: See comment #2 under "New Comments Final Site Plan" below. It appears as if all layers identifying landscaping were turned off when the PDF was created, no landscaping is visible on Sheet 1-1.0. Please revise so staff can verify that all landscaping comments are addressed. After reviewing the submitted PDF, it appears on our end that the Landscaping was displaying correctly. For the re -submission, the PDFS have been checked again to make sure the landscaping is displayed. If there appears to be issues on your end, please let us know and we can work to figure it out or get you hard copies if necessary. A. A Conservation Checklist will need to be completed, signed, and added to the Landscape Plan to ensure that the specified trees will be protected during construction. Rev. 1: Comment addressed. • Note: Staff acknowledges the Conservation Checklist on Sheet L2.0 (Landscape Notes And Details); however, this checklist needs to be completed and signed. The checklist has been sent out for signature and will be provided as soon as it is returned. Rev. 1: Comment addressed. B. The corresponding tree protection (TP) equipment and practices shown on Sheet 1-1.0 (Landscape Plan) that are intended to protect existing trees (including but not limited to the trees to be preserved, the limits of clearing, the location and type of protective fencing, grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing) must be shown on Sheets C2.1 (Demolition Plan), C3.2 and C3.3 (E&S Control Plans), and C5.0 (Grading & Drainage Plan). • Note: Staff acknowledges that some tree protection measures are shown on the sheets listed above; however, additional tree protection measures shown on Sheet 1-1.0 (Landscape Plan) appear to be missing on the sheets identified above. Specifically, three deciduous trees along the internal travelway are identified for "TP" on Sheet 1-1.0, but these are not all shown with "TP" on all sheets identified above. "TP" has been updated to match on all sheets. Rev. 1: Comment not fully addressed, "TP" is still missing on Sheet C2.1 Demolition Plan. Tree Protection has been added to sheet C2.1 C. Please add a note to Sheet 1-1.0 or Sheet L2.0 to verify that "The Landscape Plan satisfies the minimum landscaping and screening requirements of Zoning Ordinance Section 32.". Note has been added. Rev. 1: Comment addressed. • (Advisory / For Future Reference): Please note that the Final Site Plan cannot be approved unless and until all the outdoor lighting information required by Z.O. 32.6.2(k) is provided to demonstrate compliance with all applicable outdoor lighting requirements as specified in Z.O. 4.17, per Z.O. 32.7.8.b. However, this information is not required prior to County approval of this Initial Site Plan (as may be applicable). Lighting Plans have been included in this re -submission. The lighting plans demonstrate compliance with the above applicable outdoor lighting requirements. Rev. 1: Comment not fully addressed. The overall plan was submitted as two separate drawings. One set of drawings was the electrical plans for all interior lights. This should not be included as part of the site plan because the Zoning Ordinance only regulates outdoor lighting. Interior electrical plans are reviewed as part of the building permit. An outdoor lighting plan must be provided that meets the requirements outlined in comment #1 under "New Comments Final Site Plan" below. Outdoor Lighting sheets have now been provided in place of the interior lighting sheets. • (Advisory / For Future Reference): Please note that the Final Site Plan cannot be approved unless and until a Certificate of Appropriateness (CofA) required by Z.O. Sections 32.4.2.2.b, 32.4.3.3, and 32.4.3.6 is issued on behalf of the Albemarle County Architectural Review Board. Staff acknowledges the ongoing review of CofA applications ARB201900100 and ARB201900106; and staff further acknowledges ARB staff's review status of "No Objection" for this Initial Site Plan application SDP201900055. Acknowledged Rev. 1: Comment not fully addressed, ARB review is still underway. Final site plan will need to match ARB plans once approved. Please coordinate with Brent Nelson, bnelson@albemarle.org, for further question, regarding the ARB application. ARB coordination with Brent Nelson has taken place for ARB plan approval. Final site plans will match ARB plans. (Advisory / For Future Reference): Please note that a Final Site Plan for this proposed project cannot be approved unless and until a Water Protection Ordinance Plan / VSMP Plan is submitted, reviewed, and approved by the Engineering Services Division of the Community Development Department as required per Z.O. 32.7.4.1 and County Code Chapter 17. Staff acknowledges the ongoing review of WPO201900051. Comment Acknowledged Rev. 1: Comment stands, WPO201900051 is still under review. Acknowledged New Comments Final Site Plan: [32.6.2(k) and Section 18-4.17] Please submit an outdoor lighting plan that complies with all applicable requirements of Section 4.17 of the Zoning Ordinance. This includes the following: a. Sheet C0.0 does not list any of the lighting plan drawings on the Sheet Index. Lighting plan sheets must be included in the same drawing set. Please amend. Lighting sheets have been added to the plan set. See sheets D1 and D4 b. [4.17.4(b)] Provide a photometric plan that identifies footcandle measurements across the property and across all property boundaries. Footcandle measurement spillover cannot exceed 0.5 footcandles onto public roads or adjacent properties zoned RA. Show all proposed light locations and identifying different lamp types with unique symbology. A photometric plan sheet D4 has been added with the requested information above. c. [4.17] Provide a luminaire schedule identifying outdoor lighting type, manufacture/model number, quantity proposed, pole height, lumens, wattage, and light loss factor (LLF) used to calculate the footcandles for each luminaire type. Albemarle County requires lighting plans to use a LLF of 1.0. A luminaire schedule has been provided to sheet on sheet D1. It states that LLF is 1.0. d. [4.17(a)] Provide manufacturer cut sheets demonstrating that each light emitting 3,000 lumens or more will have a full -cutoff fixture. A Lighting fixture schedule is provided on sheet D1 which calls out the each light emitting 3,000 limens or more will have a full -cutoff fixture e. [4.17] Please add a note to the lighting plan which states "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." The above note has been added to sheet D4. 2. [General Comment] It appears that Sheets C4.0 and L1.0 have an error — no sheet title is on either drawing. Furthermore, there are no landscaping materials shown on Sheet L1.0. Sheet C4.0 appears to be missing numerous labels, callouts, and measurements for proposed outdoor features. Please verify. a. Sheet C4.0 should label all outdoor improvements. This includes width and height measurements for sidewalks, travel ways, dumpsters, dumpster enclosures, parking spaces, etc. Surface materials should be labeled and/or symbolized, and a legend provided if necessary for all line types and symbology shown on the drawing. After reviewing the PDF submitted. It appears all the above information is currently on the sheet. For the re -submission, the PDFS have been checked again to make sure the landscaping is displayed. If there appears to be issues on your end, please let us know and we can work to figure it out or get you hard copies if necessary. We have included PDF copies of the plans. If you have any questions or comments, please feel free to give me a call at 434.295.5624. Sincerely, Jonathan Showalter, PE Project Manager