HomeMy WebLinkAboutZMA201800005 Project File Closeout Checklist 2019-06-19 SPECIAL USE/ZONING MAP AMENDMENT
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout.
/ZMA -711A k Zl8.00Oo cj PROJECT TITLE 14905ep l/ (s111 ' 'i xvit l 13W D)
FULL NAME OF LEAD REVIEWER 17M yAlAliNIOFINAL ACTION DATE: G 1 it I'Z.0161
Hardcopy—File Folder Closeout: All documents listed should be placed in project folder in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file,please indicate that item on the"Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or, if the document is already in digital format,can be saved to LaserFiche. Where applicable,please
provide the digital location(path/name)of the document in the space provided.
Application
❑ Scan Saved location Lr'
j/Notification records/Abutting Owner correspondence
❑ Scan ❑ Saved location
Project Review—Correspondence to/from Applicant(including emails)/Review Comments
/ ❑ Scan ❑ Saved location
n Engineering Folder-Information/documentation from Engineering Group
❑ Scan ❑ Saved location
Approved Plan/Code of Develop ent
):1
❑ Scan Saved location Lk
❑ PC and/or BOS Presentation/Display Documents(Include Plan if not part of Staff Report)
❑ Scan ❑ Saved location
White Env�e Qpe(Staff Report,PC Minutes, Executive Summary,Action Letter,Presentation documents)
OR -Ic4inutes/Presentation available by contacting PC Recording Secretary
❑ Scan ❑ Saved location
❑ At the planner's discretion,copies of unapproved plans may be placed in the file if it is referenced in the
staff report or minutes and lends clarity to the review at a later date. If such plans are included, they
should be clearly marked as unapproved and contain a note clarifying why it was included.
❑ Scan ❑ Saved location
❑ Other Items(Please explain)
❑ Scan ❑ Saved location
❑ Other Items(Please explain)
❑ Scan n Saved location
NOTES: SP/ZMA project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label(same font&label color as project label)placed under the project label to
reflect current project status and date;
3) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the Director
of Planning for corrective action.
Issued 2/16/2010,Revised 3/29/2010,Revised 11/12/2012