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HomeMy WebLinkAboutZMA201800014 Correspondence 2018-10-29 (2) Birdwood Mansion and Grounds Zoning Map Amendment October 29, 2018 w .... - ` : • .„ .,..r2s • Project Proposal On behalf of the University of Virginia Foundation (the "Foundation"), we hereby request the approval of a Zoning Map Amendment ("ZMA")for portions of Tax Map Parcel 07500-00-00-06300(the "Property"). We specifically request for 18.26 acres surrounding the Birdwood Mansion to be rezoned from R-1 Residential to Highway Commercial ("HC")with proffers.The purpose of this ZMA is to allow for the renovation of the Birdwood Mansion and grounds for use as a special events venue that includes overnight lodging. Currently,the Property is governed by SP2017-00032,in which the existing approvals for the Birdwood Golf Course Parcel were consolidated into one Special Use Permit approval. SP 2017-00032, approved by the Board of Supervisors in August 2018, included an overall Conceptual Plan to be referenced, as well as detail sheets for each of the previously approved elements of the Property such as the Indoor Golf Practice Facility,the Outdoor UVA Tennis Facility and the Permanent Connector Road. The use of the Birdwood Mansion and Grounds for new uses was specifically excluded from the approval of SP2017-00032. Condition 5 of the approval reads, "No change in use of the Birdwood Mansion is permitted through this Special Use Permit Amendment." In addition, Special Event Venues and Inns are not permitted uses in the R-1 zoning district. Thus,the Foundation proposes the rezone an 18.26-acre portion of the Property to HC, as shown on the attached Rezoning Boundary Exhibit prepared by Roger W. Ray&Assoc., Inc., dated October 18, 2018, revised October 29, 2018. The proposed HC zoning district and proffers conform generally with the zoning and proffers that are associated with the adjacent Boar's Head Inn and Sports Club property, which are also owned and operated by the Foundation. 1 Existing Uses: The entire Birdwood parcel consists of 544.078 acres, is zoned R-1, and is designated for Institutional use in the Comprehensive Plan. The Birdwood Golf Course consists of: the golf course, numerous streams and ponds (partially wooded),the Birdwood Clubhouse, and dependent maintenance and storage structures as well as the Birdwood Mansion and dependent structures, including four buildings currently rented for residential purposes. The property also includes the Indoor Golf Practice Facility and Permanent Connector Road. An outdoor tennis facility for the UVA Tennis Team will soon be under construction and the golf course will undergo a complete redesign. All portions of the property outside the 18.26-acre area that is the subject of this ZMA will remain R-1 Residential zoning and subject to the conditions of approval for SP2017-00032. Background: The Birdwood Mansion was constructed between 1819 and 1830 under the ownership of William Garth; the entrance drive was also built at that time. It has been suggested that Thomas Jefferson's workmen may have assisted with the construction of the buildings due to the shared classical characteristics of the Birdwood structures and the contemporaneous University of Virginia pavilions. The historic core surrounding the House contained more designed landscape features,while the remainder of the property was an agricultural landscape. In 1967,the University of Virginia purchased the first of several portions of the Birdwood property.The University built a golf course at Birdwood,thus maintaining the open quality of the former agricultural fields. The University has maintained the property ever since with few major alterations. The Birdwood Mansion and Grounds, as the centerpiece of the Property, is listed on the National Register of Historic Places and Virginia Landmarks Register. Proposed Uses: The Foundation proposes the renovation of the Birdwood Mansion to annually host approximately 24 weekend events for wedding and reception activities with an estimated average of 100-120 attendees, and approximately 96 weekday business related gatherings with an estimated average attendance of 25-30 attendees. The existing bedrooms of the Birdwood Mansion would be available for overnight lodging. Parking for the Birdwood Mansion events will be accommodated through select parking lots, both existing and proposed. The Conceptual Plan includes some proposed additional parking in the vicinity of the Birdwood Mansion and illustrates the new parking area for the Indoor Golf Practice Facility. Additional parking is also available at the Golf Clubhouse with the option to shuttle guests from that parking lot to the Birdwood Mansion. The attached Proffer statement includes the requirement for the Foundation to update the Event Management Plan for Birdwood and Boar's Head prior to a Certificate of Occupancy for the Birdwood Mansion,to ensure management of this newly renovated resource is well-integrated into the overall management of both properties by the Foundation. The extensive project team for the proposed renovation of the Birdwood Mansion and Grounds is a collection of experts. The team has been working together for years to study the property and assess the best strategies to ensure the success and preservation of this historic resource for future generations. The proposed landscape and site enhancements will be guided by expert opinion and previous site studies such as the Birdwood Landscape Site Protection and Stewardship Strategies Plan (University of Virginia Foundation, 2 2015), and ongoing guidance and input from the Department of Historic Resources. The Foundation will pursue historic tax credits for the renovation of the Birdwood Mansion and thus will be adhering to Secretary of the Interior Standards for Historic Renovations. Birdwood Mansion and Grounds Project Team: UVAF: Tim Rose, Fred Missel,Jim Wilson, Pat McCann, Dave Jefferson UVA Office of the Architect: Brian Hogg (Senior Historic Preservation Planner), Mary Hughes (University Landscape Architect), Tom Contos (Senior Architect/Planner) UVA Facilities Management:Jody Lehandro (Supervisory Historic Preservation Architect) Landscape Design: Rachel Lloyd Evans,AECOM Architecture: Kathy Frazier, Frazier and Associates Boar's Head: Russ Cronberg, General Manager The property surrounding Birdwood and Boar's Head consists of multiple neighborhoods, such as Bel-Air to the east, White Gables and Kenridge to the north, Ednam and Ednam Village to the west, and Ednam Forest to the south. The Foundation meets regularly with representatives of the property owners' association for each of these neighborhoods to update them on proposals involving the Boar's Head Inn,the Sports Club, and Birdwood. A Community Meeting specific to this ZMA request is being planned for November 2018, or at the regular neighborhood meeting on December 10. Traffic Analysis: As part of this submittal package, a memo regarding traffic generation was provided by Vanasse Hangen Brustlin, Inc. ("VHB"), as an update to the previous study of the existing conditions of the Boar's Head and Birdwood properties as well as any impact of the proposed uses included in this ZMA request. VHB provided an extensive traffic impact analysis ("TIA") that accompanied the approval of SP201700032 for the proposed UVA Outdoor Tennis Facility, Par 3 Golf Course and Permanent Connector Road. The TIA concluded that the uses proposed with SP 201700032 would not significantly impact any of the surrounding intersections. The VHB memo included with this ZMA accounts for all of the previous data collected through the TIA, as well as new trips generated by the proposed special events use at the Birdwood Mansion and Grounds. Both studies from VHB conclude that the proposed uses, including those of this ZMA, will not have any significant impact to the surrounding intersections. In addition, Conditions 8 and 9 of SP 201700032 require follow up analyses of intersections and traffic patterns by the Foundation to ensure the accuracy of the TIA. Specifically,the TIA concluded that no new signal is required at the intersection of Boar's Head Drive and Route 250. Follow up analyses are to be provided at 12 and 24 months following the opening of the Permanent Connector Road. Given the additional trip generation of the uses proposed with this ZMA,the Foundation, in collaboration with County staff, has agreed to a proffer that instead performs follow up analysis at 12 and 36 months following the issuance of a Certificate of Occupancy for the Birdwood Mansion. This new proposal, supported by County staff, ensures time for traffic patterns associated with Birdwood and Boar's Head to assimilate with the various proposed uses of the properties. Consistency with the Comprehensive Plan The Southern and Western Neighborhoods Master Plan (the "Master Plan") land use plan classifies the Property as Institutional. Institutional uses include areas and uses which serve a public function and include 3 parks, schools, universities and ancillary facilities.The adjacent Boar's Head property with HC zoning is classified as Neighborhood Mixed Uses, which include neighborhood serving retail and service uses for nearby residential neighborhoods and office uses. The Master Plan also calls for the historic Birdwood Mansion and important dependencies to be retained with future development. Prior to the submittal of this ZMA proposal,the Foundation created an Area B Master Plan (the "Area B Plan," attached) for the Property to guide future development. The Area B Plan was coordinated with the University of Virginia,Albemarle County Staff, PACC Tech, and PACC, as well as members of the surrounding community. The Area B Plan was officially endorsed by PACC on September 20, 2018, and includes a section with guidance regarding the Birdwood Mansion and Grounds that is consistent with this proposal. Currently, County staff is utilizing the Area B Plan as they process a related update to the Master Plan section of the Comprehensive Plan that will ensure the proposed uses are harmonious. As mentioned,the primary goal for the Birdwood Mansion is protection of the historic resources. This proposed ZMA ensures that protection through a renovation project that is coordinated with the Virginia Department of Historic Resources and a proposed use that sustains the long-term maintenance needs of such a resource. The Comprehensive Plan currently addresses the potential future development of the Birdwood property to more intensive uses that are not consistent with the Institutional land use designation, including a mixed- use center near the property entrance and a residential development on the rear portions of the property that are currently vacant. While the proposed uses are not considered intensive, a Comprehensive Plan Amendment is currently being processed by staff to ensure that the ZMA and Master Plan are in sync with one another. The full text of the most applicable current section of the Albemarle Comprehensive Plan is included below for your reference: The Bird wood property(Figure 27),currently owned by the UVA Foundation,is the University's golf course. It is shown for Institutional uses. It is affiliated with the adjacent Boar's Head Resort, which is also owned by the UVA Foundation. Encompassing over 500 acres, the property is in Area B and includes an 18-hole golf course as well as a historic mansion. Dependencies are present near the entrance to the property. The golf course is available to students,faculty, and the general public. The mansion provides a venue for small University related events. In the future, this large property may serve a more intensive function than it does presently. Possible considerations include,but are not limited to,a mixed-use area near the entrance and residential uses for other parts of the property not designated as a part of the Parks and Green Systems. Before further development of the property occurs,an amendment to the Future Land Use Plan for the Southern and Western Neighborhoods will be needed. The historic mansion and important dependencies should be retained in any future development.An interconnection to the Boar's Head property should be provided. Pedestrian connections to nearby residential developments should also be considered. Source:Albemarle County Comprehensive Plan,Southern and Western Urban Neighborhoods Master Plan,pages 44&45 Impacts on Public Facilities & Public Infrastructure No known impacts. Impacts on Environmental Features No known impacts. 37197682_3 4 Birdwood Parcel Context Map �� � `�-1 ``� �' ,' , - yam" r '- Legend 4EDE NIN lv ON , <� _ 6 / BEAR RUB (Note:Some items on map may not appear In legend) o aaPoa, '-'\c- '• ' `gyp ifs O <L l +'O ,r, ,, 00. 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[702 t / 782�'no _� �E2F��L �. .i ._' M.4 /E- .'--- N_,..._,_.,.../ --pl 44q-ir-i) - - �� -► R�OIR'RD ��1 Charlottesville City Pillir : 64 t•)'Qp`� iir`�a Using the Identify tool, nz y click inside the Cityto launch the City's GIS viewer �A) - CREEK y ` I41 mod; �O "girl'` 781 o \ �.-.,. a 2927 ft y ` �w .. ' v` i ♦ p .t •`��• a�� C7� \ / ^�O Y ?�.-I fi�i�i�c GIS-Web wove _oit R 6P'` �P \\\- VV/,,, k.'„`�r Geographic Data Services _��'. ` S�• \ :: - I (434)2965832 Map is for Display Purposes Only•Aerial Imagery from the Commonwealth of Virginia and Other Sources October 29,2018 Rezoning Conceptual Plan ,` —_ c,,\\\. � Birdwood Mansion and Grounds _ Charlottesville,VA . 7///,./lb %.,e.,;( ',,,-- ,, 4 g 0.27---,_-_____, _ _,_ '. J .����/�//i.rv' / i--vim A`\�7� !Alb^ f� � � �V i / /' /,"/, ,,, i-i—�\0 ; ! \��_____ Existing Birdwood Drive.Will likely be paved ps �/// i�ter' \\I`', iy,,i, ,°/ r�' / " �J i / / ``� with graveland requirement mlo tvehicular �1 I J \! traffic,per VDOT requirement /�� j ! l,•/% Yr (_, 1\\�i � // ram, \\,� \\ _�'` A • \�\;;� 'I\, (1 1 / ///i/7// . 1. ���J iii i r////%p pr \� �� i 'e „, \,1 'I /,G/S(•} • t 1 � �i// r„ — ///�,//� Proposed vehicular circulation on site,as ,,,,,,,,,,,.,,:),, ,,,,,,,,\,, �' P,`a< I . i� ////� shown by blue arrows i �r.7 +///// // it % 5,rr///.. �; , /.� IMO li i // ���� \\ j/r Proposed area for rezoning,as shown by red dashed i,;r10� C �- �/j line and shown as"Proposed Area for Rezoning,18.26 / %" i/ ,. /jri ;-�// % N il/ \' I r Acres"on the 10 18 2018 exhibit prepared by Roger j %J/ �f .j 11 �/ �',. ` Ray&Associates,Inc.Additional accessory structures /� / /// 1 r\ or temporary event tents maybe erected in this area. _ ,All �;_ *.v• ,' P Y � ` rMti Ill • /" • Jf ` ' • - il• <� Proposed parking area ` ( e �, �,/,,, I Indoor Golf Practice Facility parking lot.May r / /ljj //i// } i' , be used to support Special Events.( */," , , . ' / /� l.; :,„,„„, ,,,,t, / ^� b, / /- rl, 1/// i i This plan is for illustrative purposes only and is subject / % a.--, ////%- , %� >k,il) >'1 to change. ., c-j/ , ��L, s�� /1 Prepared By: _ \\\, \ :1� , fi. Elise Cruz \\\�\ �a�; _/ice r{,. _ UVA Foundation Page 1 of 2 Existing Conditions •4411 t....i , - ' 4 r. • ) filk. , t. i a.- — ' Birdwood Mansion ;!"- . • • ':: "1 . Driveway(historic�iwtr� • r "� alignment) ` y, '', 5. ..,*'•,, r..s , ., :1,* - ,414 41111 VP) Neiv.."1, *, .4,, , ' '41`lt-.. *--•_atl"'"4. 11 -IY - . C 4794 1"140;it 4,.. ...,,,.. � it* �!' Jr_ 'VW -,.,•-,,.::Y,�; Y t y�''� .a ems' - ••`,, le: Birdwood Mansion y°•,' _ 4 '� Aria!, and dependencies s� '+ r # ` + 4 7 _' IW •a111,r tY I t JO r Brick Stable 10,z s !` ,mil' . � Y �. _. �iate--- JapiPtallitiP :. Lawn/Garden siiiii. 27. 14‘,..,,, 4,.. _>;' �; Indoor Golf Practice Facility _ ,, .., a e Former slave quarters ., a • fgrit- , •$ ,� Cash and Middleton i " Houses(non-contributing i - , structures,to be removed) .rr v., �'' - Google Earth O 1,94 Imagery Date.9/18/2015 38°03'05.71.•N 78°32'12.92'W Mee 643 ft eye alt 2548 ft Prepared By: This plan is for illustrative purposes only and is subject to change. Elise Cruz, UVA Foundation - 10/29/2018 Page 2 of 2 • ,nrIf vy7 t 250 040 E AREA FOR REZPROPOSEDONING (15.26 ACRES) cO' #(., • BRIAN S. Y Lic.No.002281 /0,/e./S T.M.75-63 • TRACT B YA) -.A4e-44 suNR P-4,4 KEY' MAP - SCALE:' 1" = 2000' NOTES: 1. TAX 'MAP 75 PARCEL 63 IS CURRENTLY ZONED R1 RESIDENTIAL. 2. THIS MAP IS FOR REZONING PURPOSES ONLY' AND DOES NOT REPRESENT A SUBDIVISION OF THE PROPERTY. THE BOUNDARY DATA SHOWN HEREON WAS CALCULATED BASED' ON FIELD WORK PERFORMED BY THIS FIRM IN 2014 AND A PLAT PREPARED BY THIS FIRM LAST DATED REVISED FEBRUARY 18, 2015, ROTATED TO GRID NORTH AND WAS NOT SURVEYED THIS DATE. ALL BUILDINGS SHOWN HEREON WERE TAKEN FROM THE PLAT BY THIS FIRM, LAST DATED FEBRUARY 18, 2015. (2014) DENOTES YEAR MONUMENTATION WAS PREVIOUSLY FOUND BY THIS FIRM. 3. NO TITLE REPORT FURNISHED. NO EASEMENTS. SHOWN. THIS PROPERTY IS SUBJECT TO ANY ' CONDITIONS, UTILITIES, EAEEMENTB AND/OR COVENANTS THAT MAY EXIST. MAP SHOWING PROPOSED AREA FOR REZONING (18. 26 ACRES) ON TAX MAP 75 PARCEL 63 THE PROPERTY OF UNIVERSITY OF VIRGINIA FOUNDATION LOCATED ON U. S.ROUTE 250JIVY ROAD) SAMUEL MILLER DISTRICT .ALBEMARLE COUNTY. 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' •-• - -: - • • • .. .. .. ..... . .. ..C....6.-4•ig.-4,54:1.'PLAT, • ' ;•- ..•.b:C:AL.E:'. '4 0,..B..4197.5.3.9,..PLAT .. . D,ATE:::'.10C4.0,BERA.8....'2048:. .. . . . . ..:t10.0,0 4...A.,0'.$00.1.:T,1`,1P-• GRAPHIC SCALE •:1."=.2p.o: - OSZTBERKMAR•VRAf. . -,.. ...... ... .CHARIL,OTTESVIP:R,.MIRGINIA.,•2290-1 • Nur:':11.Fr'!INIV• ..:"- --71: IIIII11111.11111111_,IIP.W.1.^--.7' "^- ,, '., TELEPHONE; (404) •,20B- ‘41,08• RAY,SURVE(ING.,..-COM' 0 200 • .4.0.0'. GL . • .. SHEET:2.. OF 2' 14256A • BIRDWOOD MANSION AND GROUNDS ZMA 2018-000_ PROFFER STATEMENT Date: October 23, 2018 ZMA#: ZMA 2018-000 Tax Map Parcel #: 07500-00-00-06300(portions of) i Owner of Record: University of Virginia Foundation 18.26 acres to be rezoned from R-1 Residential("R-1")to Highway Commercial("HC"). The following property is subject to rezoning application ZMA 2018-000_(the"Application")and thus to this proffer statement:a portion of Tax Map Parcel 07500-00-00-06300 shown as"Proposed Area of Rezoning 18.26 acres"on the Rezoning Boundary Exhibit,prepared by Brian S.Ray,dated October 18,2018 and attached hereto as Exhibit A(the"Property"). The Applicant and owner of the Property is University of Virginia Foundation(the"Owner"). The Owner hereby voluntarily proffers that if the Albemarle County Board of Supervisors acts to approve the Application,as requested,the Owner and its successors and assigns shall develop the Property in accord with the following proffers pursuant to Section 15.2-2298 of the Code of Virginia, 1950,as amended,and pursuant to Section 33.22 of the Albemarle County Zoning Ordinance.These conditions are voluntarily proffered as part of the Application,and the Owner acknowledges that(1)the rezoning itself gives rise to the need for the conditions; and(2)such conditions have a reasonable relation to the rezoning requested. In the event the Application is denied the proffers shall immediately be null and void and of no further force or effect. 1. Development of the Property shall be in general accord with the plan entitled "Application Plan"prepared by Elise Cruz and dated October 29,2018,and attached hereto as Exhibit B (the"Application Plan").The Owner reserves the right to develop the Property in phases. 2. Within the Property, only the following uses shall be permitted by right, subject always to the express terms of this proffer statement: a. Pursuant to subsection 24.2.1 of Section 24, HC Highway Commercial zoning district, of the Albemarle County Zoning Ordinance, as those regulations exist on the date of approval of ZMA 2018-00_, as set forth below: Section 24.2.1 numbers 6, 20, 35, 36, 37, 41, 42, 44, and 45. b. Pursuant to subsection 22.2.1 of Section 22, C-1 Commercial zoning district, of the Albemarle County Zoning Ordinance, as those regulations exist on the date of approval of ZMA 2018-00 , as set forth below: Section 22.2.1 numbers b.4, b.8, b.17, b.18, b.19, b.24, b.26, and b.27. 1 The by-right uses of the Property that are permitted pursuant to sections 24.2.1 and 22.2.1 and pursuant to this Proffer Statement are shown below without strikethrough. Uses which will not be permitted on the Property (subject always to the express terms of this proffer statement) have been indicated by strikethrough. 24.2.1 BY RIGHT The following uses shall be permitted in any HC district, subject to the applicable requirements of this chapter. The zoning administrator, after consultation with the director of planning and other appropriate officials, may permit, as a use by right, a use not specifically permitted; provided that such use shall be similar to uses permitted by right in general character, and more specifically, similar in terms of locational requirements, operational characteristics, visual impact and traffic generation. Appeals from the zoning administrator's decision shall be as generally provided in section 34. 1. 2 ut .,, b lei tr„ck re sh ps 3. Automobile service stations (reference 5 1 2 4. Building .,t^ als .,l , c 5. Churches, cemeteries. 6. Clubs, lodges (reference 5.1.02). ,;,_ 7. Convenience stores. 8. Educational, technical and trade schools 9. Factory outlet sales clothing and fabric. 10. Feed and seed stores(reference 5.1.22). 11. • 12. ly GAGlll F: t• � she ,,d so rit, od„ct , n � s .to nd 1 l 13. Fire-and rescue-squad-sta ions-(rererrenc 5c�i.09). 14. Funeral homes. 15. Furniture-stores, 16. Food anrt grove stores includi eke a 11 w b� a'� 11� JllVll Jt.JV V1U1��' J , , dispenser„ an , n ^hoese sL ops 17. :Home and business s^ c ^ grounds care, cloning, exterminators, Anal ; , and ther r • nd .,. .,tenan.o 18. sae: 19. (Repealed 6 3 81). 20. Hotels,motels and inns. 21. Eight-waFehousing: 22. Machinery and equipment sales, service and rental. 23. Mobile home and trailer sales and se 24. 25. Motor vehicle sale ^ ^ nd re„tal 26. New „tomotive part^ ale . 27. 28. Administrative,business and professional offices. 2 29. Office and business machine sales and so 0 30. Eating establishment;fast feed restaurants. 31. 32. Salo f major recreational 0 ert and veh;cles 33. Wayside stands vegetable and agricultural produce(reference 5.1.19). 34. Wholesale distribut on 35. Water,sewer,energy and communications distribution facilities. 36. Public uses(reference 5.1.12). 37. Temporary construction headquarters and temporary construction storage yards (reference 5.1.18). 38. Indoor eatefT 39. Heating oil sales and distribution(reference 5.1.20). 40. Temporary industrialized buildings (reference 5.8.) 41. Uses permitted by right pursuant to subsection 22.2.1 of section 22.1, commercial, C-1. 42. Indoor athletic facilities. (Added 9-15-93). 43. Farmer's market(reference 5.1.47). (Added 10-11-95). 44. Stormwater management facilities shown on an approved final site plan or subdivision plat. (Added 10-9-02) 45. Tier I and Tier II personal wireless services facilities (reference 5.1.40). (Added 10-13-04) 46. Storage yards. 47. Laboratories/Research and Development/Experimental Testing; gross floor area of the establishment does not exceed 1,000 square feet per site; provided that the gross floor area of the establishment may exceed 1,000 square feet per site by special exception approved by the board of supervisors. 48. ; of the establishment does not exceed 1,000 square feet per site; provided that the gross floor area of the establishment may exceed 4,000 square feet per site by special exception approved by the board of supervisors. 49 Storage/Warehousing/Distribution/Transportation; gross floor ar of the establishment does not exceed 4,000 square feet per site; provided that the gross floor area of the establishment may exceed 4,000 square feet per site by special exception approved by the board of supervisors. 50. Drive through. ndows (ref rence 5.1.60). (Added 3 2 16). 22.2.1 BY RIGHT The following uses shall be permitted in any C-1 district, subject to the applicable requirements of this chapter. The zoning administrator, after consultation with the director of planning and other appropriate officials, may permit, as a use by right, a use not specifically permitted; provided that such use shall be similar to uses permitted by right in general character, and more specifically, similar in terms of locational requirements, operational characteristics, visual impact and traffic generation. Appeals from the zoning administrator's decision shall be as generally provided in section 34. 3 a. The following retail sales and service establishments: 1. . 2. , 3. Department store. 4. Drug store, pharmacy. 5. Florist. 6. Feed ai d g a stores ; cluding s c s e .,lty shops as bake a 'lk � e e dispensaryand. r,a cheese shop 7• Furniture and home ., pl;ances (sales and se e) 8. Hardy, st e. 9. Musieal-iiistfuments, 11• Optic-al-goods 12. 13. y. 14. Sporting 15. 16. Farmers' markets (reference 5.1.47). 17. 17. T abe.atories m esea. l d o 1 e +/Eperin e tal Testi„ �. .. .. �.,. �,. �cxrixira-z�c�ciePincnv�rperi�rrcn caa--rc�cm��vsr flzwr-coca of the-es lishme}t does-not exceed 4,,000 square feet persit ' rl ,a tl, t tl, gross floor area of the establishment may exceed 1,000 square feet per site by special exception approved by the board of supervisors. 18. ; ewe-estab • eat does no e? eed 4,000 square tiler sit ; ;de gross floor area of the establishment may exceed 4,000 square feet per site by special e „tion a ed b y the board o f supervisors �pc'ciui c'" e 19. Drive through windows (reference 5.1.60). (Added 3 2 16) b. The following services and public establishments: 1. Administrative,professional offices. 2. Barber,beauty shops. 3. Religious assembly use,cemeteries. 4. Clubs, lodges(reference 5.1.02). 5. 6. Fire and rescue squad stations (reference 5.1.09). 7. Funeral homes 8. Health spas. 9. Indoor theater 10. Laundries, dry cleaners. 11. Laundr mat (provided that attendant shall be n duty at all hours d„ring op 12. Libraries, museums. 13. Nurseries, day care centers (reference 5.1.06). 14. Eating establishments. 15. Tailor, seamstress. 16. Automobile service stations(reference 5.1.20). 4 17. Water, sewer, energy and communications distribution facilities. 18. Public uses (reference 5.1.12). 19. Temporary construction headquarters and temporary construction storage yards (reference 5.1.2). 20. Dwellings (reference 5.1.21). 21. (Repealed-4--3-4-4 22. Automobile, ♦ruck ro shop excluding body shop. 23. Temporary industrialized buildings (reference 5.8). 24. Indoor athletic facilities. (added 9-15-95) 25. (Repealed 5 5 10). 26. Stormwater management facilities shown on an a ed final site plan or subdivision plat. (Added 10-9-02) 27. Tier I and Tier II personal wireless service facili-'es (read .e 5.1.40). (Added 10-13-04) Notwithstanding that the above-referenced uses will not be permitted on t Prooperty, this proffer statement shall not be interpreted to prohibit uses accessory to a hotel,motel or inn, or any other uses permitted as by-right per this proffer statement. 3. Prior to issuance of a certificate of occupancy for the Birdwood Mansion and Grounds,the Owner shall submit for approval by the Zoning Administrator a current Event Management Plan to provide adequate parking for the public during events at the Property, and further designed to avoid or minimize public parking in adjacent and nearby residential areas during such public events. Such a plan shall include a commitment by the Owner to provide adequate event parking on the Property or the adjacent Boar's Head property with additional access to the Property either by shuttle service or on foot, at the discretion of the Owner. Parking may also be provided in other parking areas controlled by the Owner or its affiliated entities, each in the discretion of the Owner given the expected attendance at each particular event. Such a plan will also provide for the use of shuttle services as necessary given the size and nature of a particular event, for the use of adequate signage directing the public to permitted parking areas, and the use of appropriate personnel to direct the public to such permitted parking areas and to discourage or prohibit public parking in adjacent and nearby residential areas. 4. The Owner agrees to conduct warrant analyses, and to provide a pro rata financial contribution to future transportation improvements (as may be warranted), as established in conditions of approval #8 and #9 in special use permit amendment SP201700032. This proffer includes the option, at the written request of Albemarle County, to delay the required warrant analyses, referenced in the preceding sentence, to instead be studied by the Owner at approximately 12 months and 36 months following the issuance of a Certificate of Occupancy for the Birdwood Mansion and Grounds. The County's written request for the timing of traffic analyses described in this Proffer#4 shall include the confirmation that in satisfying Proffer#4, Conditions#8 and #9 of SP201700032 are also satisfied. 5. Any portion of the Birdwood Golf Course that is included within the Property shall continue to comply with the conditions of the most current approvals associated with that use. 5 WITNESS the following duly authorized signature: UNIVERSITY OF VIRGINIA FOUNDATION By: Printed Name: Title: p M : �y y Date: ah Vtig ,f1Py la S 74, 7 37065797_1 6 Exhibit"A" Rezoning Boundary (attached) 411101144 lIt syr K P dE r.. WF y£ nib 4 106, 7 Exhibit"B" Application plan (attached) y « .d 2 \ . ? \w. m y y _ :¢ , d �� «\ ». 7 +x - '. m b...':x , » § \ \ \ y \ \ ;, 22 . > z f ts * � . m •\ » % « % © RI \fir ®w » L ( 376n ,s74 8 o, To: Elise Cruz Date: October 26, 2018 Memorandum Real Estate Project Coordinator University of Virginia Foundation Project#: 34283.00 From: Christopher Daily, P.E. Re: Birdwood Mansion Zoning Map Amendment Jon Bonghi, P.E. Introduction: At the request of the University of Virginia Foundation, VHB conducted a review of the Zoning Map amendment for the Birdwood Mansion (i.e., 500 Birdwood Drive) to modify from the current R1 zoning to a proposed HC-Highway Commercial zoning to allow the Birdwood Mansion to be utilized as an event center for special events, including weddings, business events, and other gatherings. VHB was asked to review the proposed amendment with respect to the anticipated traffic generated by the revised usage and the potential impact on the intersection of Boar's Head Drive (formerly Golf Course Drive)/ Ivy Road (US 250)1. Anticipated Usage: The property management staff anticipates the Mansion to annually host up to 24 weekend events for wedding/reception activities with an estimated average of 100-120 attendees, and up to 96 weekday business related gatherings with an estimated average attendance of 25-30 attendees. New Traffic/Generated Trips: For the purposes of reviewing traffic impacts to the public road network, the wedding events were identified as the focus of this review since these events are anticipated to produce a higher rate of attendance and therefore a higher rate of traffic/trips to and from the facility. Typical wedding ceremonies occur outside of the peak traffic period of the adjacent road (Ivy Road), primarily on weekend afternoons. Based on a recent study performed for the Colorado Department of Transportation, the wedding party, wedding guests, and photographers/event staff represent 10% of those attending the wedding and arrive more than one hour before the ceremony. The remaining 90% arrive during the one-hour period before the ceremony. With a conservative estimated attendance of 120 attendees, according to the 10% assumption, approximately 100 of the attendees will arrive in the hour prior to the event.Also gleaned from the Colorado DOT study, it was established that wedding attendees tend to travel together as couples, families, or groups of friends with a passenger/vehicle ' The portion of the entrance road that begins at the junction of the "connector road" and continues to the Golf Club House continues to be identified as Golf Course Drive. VHB, Inc. 115 South 15th Street, Suite 200, Richmond,VA 23219 P 804.343.7100 Ref: 34283.00 October 26, 2018 Page 2 ration of 2 to 2.5 guests per vehicle. The resulting anticipated number of new vehicular trips arriving to the Mansion Property is 40 vehicles per wedding event. Trip Distribution: Property management Staff anticipates event attendees will utilize the parking facilities at the Birdwood Golf Course located to the South of the Mansion Property at the end of Golf Course Drive. Given the location of the parking facilities it is assumed that all new vehicle trips will enter the property via the Boar's Head Drive/ Ivy Road intersection. Previously accepted traffic distribution from the east and west were retained for this analysis: 80% of the new trips would be traveling from the east and making a left onto Boar's Head Drive,while 20%would be traveling from the west and making a right onto Boar's Head Drive. Trip Origin percentage Trips Number of Trips From the East of Boar's Head Drive 80% 32 (WB Lefts) From the West of Boar's Head Drive 20% 8(EB Rights) Impact on Intersection: The peak event (i.e., wedding) trip generation will typically not occur during the normal week day peak hours. Consequently, it is unlikely that the trips generated by these events will have any significant impact on the Ivy Road / Boar's Head Drive intersection performance during the peak traffic conditions on Ivy Road. But to demonstrate the absolute worst-case condition, this analysis evaluated intersection performance if the event traffic did coincide with the PM peak of Ivy Road. VHB did perform a sensitivity analysis using Synchro for the PM peak hour to see the comparative delay and LOS of the intersection in a worst-case scenario if event traffic were to coincide with the weekday PM peak hour, assuming the intersection continued to operate under the existing two-way stop control condition. The background volumes represent the forecasted volumes on Boar's Head Drive after renovations to the Golf Course and Tennis center and the Connector Road is in place (i.e., the volumes used in the Traffic Impact Analysis conducted in support of the Golf and Tennis SUP). Table 1 shows that there is negligible effect on the operations along Ivy Road at the Boar's Head Drive intersection in terms of delay and queuing with the addition of the event traffic. The intersection LOS has negligible change and the queues in the westbound left-turn bay remain at approximately one vehicle length. Table 1. —Comparison of Golf Course Drive/Ivy Road Intersection Performance Metrics w/wo Addition of Birdwood Mansion Event Trips Intersection WB WB Approach LOS (delay) LOS (delay) Queue \\vhb\proj\Richmond\34283.00 Boars Head Parking\tech\Birdwood Mansion- Parcel Rezoning Ref: 34283.00 October 26, 2018 Page 3 15 ft Approach Level of Service (Delay), Prior to Mansion Event Trips A(<5 sec/v) B (9.4) Approach Level of Service(Delay),With Mansion A(<5 sec/v) B (11.9) 21 ft Event Trips Conclusion: Given the nature and size of the events to be held at the Birdwood Mansion and the minimal number of additional trips added to the roadway network, there would be negligible impacts to the performance and operations of the Ivy Road / Boar's Head Drive intersection. Figure 1 - Site Location: � � K tf ,�•.Se rya x ti ^ "2�i� N�K ter. ' �, 'e3� �.',: '�"�F�' .k,-�;� ...�. '�:�`� ,�,'q" i.,•d v�' ?,; ,� _ ,.4 2 ':�rlo, a $a ,,: ,. a a� �ga�v f> 3 i: ,fit ' ;'>r a .' t�' � s' , .-,,,,1,4,z, ,, #., . .,t, -04,'.,: 'k '.;>o. 3 r S L ,. it M '''-' -- ' ''1 '''; '''' ...-; ' 59' ''' '''''';'''''..'' '''' '''''''4:44" -' :I lit' l'r'''1; „ ' i L•;1::,, ,,412,.41,41'40: ,., '' ,7. a g� .; if , ,a y- a. t .1; .1 k F,v:, .s -n :;1' am 3 r' ':'F• /;, ,",,%cam" yy , ::',. 7r,," > .:y 1''' e y y:`I:zk" x: i"r '} j ". " sat k ;'' 'a, . , - ,-.1,;, '' ' m gy � - .kM ,: a' a 3 r \\vhb\proj\Richmond\34283 00 Boars Head Parking\tech\Birdwood Mansion - Parcel Rezoning Ref:34283.00 October 26, 2018 Page 4 Figure 2 —Site Parking: i N 14 E y „, box"' ' t.J' 1,0 .a:.` 'c «, -I . Ill: ' ' ,,-,, i . t a Boar's Head Sports Club,E^ a ° k �r Q ', .. r , -: r'* \\vhb\proj\Richmond\34283.00 Boars Head Parking\tech\Birdwood Mansion-Parcel Rezoning WILLIAMS M U LLEN Direct Dial: 434.951.5709 vlong@williamsmullen.corn October 29, 2018 Tim Padalino, AICP Senior Planner Community Development Department County of Albemarle, Virginia 401 McIntire Road Charlottesville, VA 22902 RE: UVA Foundation, Birdwood Mansion and Grounds - Special Exception Application Mr. Padalino: On behalf of our client, the University of Virginia Foundation (the "Foundation"), we would like to request relief from certain provisions of Section 4.20(a) and Section 21.7(c) of the Zoning Ordinance in the form of a special exception. This request would apply to the 18.26 acre portion of Tax Map Parcel 75-63 that is subject to the zoning map amendment application ("ZMA") for the Birdwood Mansion and Grounds, which area is shown as "Proposed Area for Rezoning, 18.26 Acres" on the attached exhibit prepared by Roger W. Ray & Assoc., Inc. entitled "Exhibit Showing HC Setback Requirements on the Proposed Area for Rezoning," dated October 18, 2018 (the "Setback Exhibit") (the "HC Property"). The proposed ZMA would rezone the HC Property from R-1 Residential to Highway Commercial ("HC"). The remaining portions of the Birdwood property, including the golf course, would continue to be zoned R-1 Residential (for purposes of this Special Exception request, the remaining portions of the Birdwood Property are hereinafter referred to as the "R-1 Property"). Because the proposed ZMA would result in the HC Property being immediately adjacent to the R-1 Property, new setback regulations and buffer requirements would apply to the HC Property. If approved by the Board of Supervisors, the Special Exception would accomplish the following: 1. Reduction of the minimum side and rear setbacks on the HC Property. 2. Allow parking within twenty (20) feet of the edge of the district boundary 3. Allow grading within twenty (20) feet of the edge of the HC Property, within the Buffer Zone created by Sec 21.7(c). 4. Eliminate the screening requirement within the Buffer Zone. The Foundation is the owner of the entirety of Tax Map Parcel 75-63, which contains 544 acres and includes the historic Birdwood Mansion and Grounds, as well as the Birdwood Golf Course, Clubhouse and Indoor Practice Facility (the "Parcel"). The Parcel will also soon incorporate the UVA Outdoor Tennis Facility. The Foundation proposes a ZMA that applies to the HC Property, which is the area immediately surrounding the Birdwood Mansion, to allow for the renovation of the Birdwood Mansion for use as a special events venue with overnight lodging. The HC Property will remain a part of the Parcel, however HC zoning is necessary to allow for the proposed uses. The primary goal of this application is to create uses that will allow the Foundation to carefully renovate and indefinitely sustain this important historic resource. The Parcel, including the HC Property, will remain under the common ownership of the Foundation, 321 East Main Street, Suite 400 Charlottesville,VA 22902 T 434.951.5700 F 434.817.0977 williamsmullen.com I A Professional Corporation October 29, 2018 Page 2 and will be operated through the Boar's Head Resort. Thus, although the Parcel will have multiple zoning districts, it will function as a unified experience and will further be incorporated into the overall Boar's Head Resort. To accomplish these goals seamlessly and protect the existing historic resources, including the mansion and several of the surrounding buildings, the Foundation requests a special exception to obtain relief from Section 4.20(a) and Section 21.7(c) of the Zoning Ordinance. For all four requests, which are more specifically outlined below, the Special Exception will allow for a more sensitive treatment of the historic resource and surrounding landscape, while ensuring that it remains appropriately integrated within the setting of the Parcel and the Boar's Head Resort. 1. Reduction of the minimum 50-foot side and rear setback Section 4.20(a) of the Zoning Ordinance established addresses minimum setbacks for the side and rear of the HC Property. No structure may be located closer than 50 feet from the district boundary. The attached Setback Exhibit displays the boundaries of the proposed rezoning as well as the required minimum setbacks for the HC district. Specifically, it depicts the 50-foot side and rear building setback as "50' SBL." Several of the existing buildings that will be retained through the ZMA are already located within the 50-foot setback line, as shown on the Setback Exhibit. Because the HC Property and the R-1 Property will continue to operate under unified control, and because the nature of the ZMA is not impactful to the surrounding R-1 Property, it is important that we continue to view both the HC Property and R-1 Property as unified. Maintaining flexibility while protecting historic resources is important to achieve this goal, thus we request that the minimum 50-foot side and rear setback be waived (reduced to zero) to ensure the existing buildings are not considered non-conforming. 2. Allowance of parking within twenty (20) feet of the edge of the district boundary Section 4.20(a) of the Zoning Ordinance, Setbacks, Side and Rear-Minimum (ii), provides that "no off-street parking or loading space shall be located closer than 20 feet to the district boundary." The Setback Exhibit depicts the 20-foot setback line for parking and loading areas as "20' Parking SBL." The parking area for the Indoor Golf Practice Facility, as approved by SP 2017-00009, encroaches within this 20-foot parking setback area. Some additional parking will be provided on the HC Property to accommodate the special event venue at Birdwood Mansion, the exact location of which is to be decided. To preserve maximum flexibility in finding the best parking solution for the HC Property and the proposed uses thereon, we request that this regulation be waived. 3. Allowance of grading within the Buffer Zone Section 21.7(c) of the Zoning Ordinance requires that "No construction activity including grading or clearing of vegetation shall occur closer than twenty (20) feet to any residential or rural areas district." As mentioned under request 2 above, the parking area for the Indoor Golf Practice Facility falls within this buffer zone, and additional parking areas and necessary site circulation may also occur within the buffer zone. Because the HC Property is surrounded by the Birdwood Golf Course and is not adjacent to any residences, this buffer zone is not necessary in the same way it would be for a standard commercial project that directly abuts a residential property or district. The logic of this section of the ordinance is sound, yet it just does not apply in this October 29, 2018 Page 3 particular instance. Thus, we request a waiver of this regulation to allow for the necessary flexibility to improve the site in a way that is protective of the historic resource and compliant with the proposed ZMA. 4. Elimination of the screening requirement within the Buffer Zone See request 3 above. For the same reasons, we request a waiver of the screening requirement within the buffer zone. Section 21.7(c) of the Zoning Ordinance requires that "screening shall be provided as required in section 32.7.9." Application of waiver provisions of Section 21.7(c) to requests 3 and 4 herein: Section 21.7(c) of the Zoning Ordinance also provides for relief from the above restrictions if certain criteria are met. The language of Section 21.7(c) is as follows: "The board of supervisors may waive by special exception the prohibition of construction activity, grading or the clearing of vegetation in the buffer in a particular case upon consideration of whether: (i) the developer or subdivider demonstrates that grading or clearing is necessary or would result in an improved site design; (ii) minimum screening requirements will be satisfied; and (iii) existing landscaping in excess of minimum requirements is substantially restored." Applying the waiver criteria to requests 3 and 4 herein: (i) Grading or clearing is necessary or would result in an improved site design; Grading or clearing within the buffer zone may be necessary to accommodate parking and/or circulation for the optimal functioning of the HC Property. Because the district boundary translates as the edge of the HC Property, this area is furthest away from the Birdwood Mansion. Thus, work is this area may be most appropriate to allow for preservation of some of the more sensitive areas within closer proximity to the mansion. (ii) Minimum screening requirements will be satisfied; and The entire site landscape and planting plan will be considered in the context of what is most appropriate to the historic resources. As such, the Foundation has engaged Rachel Lloyd of AECOM to study the historic landscape and advise on any proposed plantings and other site design elements associated with the ZMA request. Thus, no minimum screening is necessary to protect the R-1 Property. (iii) Existing landscaping in excess of minimum requirements is substantially restored. Because of the nature of the HC Property, the larger R-1 Property, and the structures on the HC Property being historic resources rather than a standard commercial development, the buffer requirement and related requirement to replace the buffer zone with additional landscaping is not applicable to this proposal. As mentioned, the overall landscape will be carefully considered in conjunction with the overall renovation of the Birdwood Mansion and Grounds. October 29, 2018 Page 4 This consideration will include the provision of buffering and other plantings as necessary and appropriate for features such as parking areas that were not historically part of the landscape. In sum, the proposed waiver requests allow for the greatest sensitivity to the existing historic resources on the HC Property as the Foundation carefully renovates the structures and site in preparation for its use as a special events venue with overnight lodging. We appreciate your assistance as the Foundation works to ensure the viability of this important historic resource for the community and future generations. Please do not hesitate to contact me should you have any questions or concerns. Sincerely, VLt3uj Valerie W. Long 37199922 2 GRAPHIC SCALE 1 "=200 ' u a. = — NM cn 0 200 400 600 cn U. S. ROUTE 250 ' VDHIVY SBL DENOTES SETBACK LINE MONUMENT U (DV BR�ABLE ��OTH q/W ` , • 50-37 S7 376 PLAT) VDH 4 °48, 1 MONUMENT 256 0 09"F VDH = (2014) 1�g 4' MONUMENT 4' S83•13 (2014) Z 70 00 ;'/ �_ 51 "E 374.91 ' ) 159791 -0/ off cc N21 °59'35"E-- ;'y ccD / 215.00' 310.69' / Q Ef;;; / 10'MINIMUM SBL (ZONED R1) � • p;';� �� /. T.M. 75-63 -�"ppi o o% ' 7 /o. h 7 A .(2@/.''N/ Z of / /i.? /(J) /1/ 'D.," ff';o/ . \ D; ; / -I (ZONED R1) ,, /*/ \ T.M. 75-63 -(n�/ 3-STORY T. TRACT B oo,',;' ��' BRICK -;, PROPOSED \o o/ Q•; /0 ,. . AREA FOR \m �o//o/Q�� BRICK REZONING \ s �;, ;/QQcoo BLDG. 18. 26 ACRES � \o /il. / o ono BRICK \ '/; BLDG. BRICK \o ; / Al /Q� BLDG. \ / 1-STORY v�BRICK \ / BRICK & FRAME / d BLDG. BLDG. c)" FRAME ° / N69 °00 '00"W-7 �\ BLOCK GO ROCKRY BLDG./_' /o 225.00' r BLDG. 1-STORY m -- /o _/ BRICK & FRAME o QQ /(n• ',/ N21 °00'00"E—' W/BSMT. /,‘;'' 80.00 ' l4,� \ /9 o1-STORY�9�� B 0 ,o BRICK •00\ W/BSMT. 00 4, 20\ /tico N7g uo,D o C (ZONED RI) 3e5. 00 . W --4 T. M. 75-63 TRACT B UNIVERSITY OF VIRGINIA FOUNDATION D.B. 4662-577 & 578 PLAT D.B.4507-210 D.B.2933-85 PLAT D.B.2712-325 D.B. 750-376 PLAT D.B.567-199 PLAT EXHIBIT SHOWING D.B.555-514 & 515 PLAT HC SETBACK REQUIREMENTS D.B. 419-541 PLAT D.B. 419-539 PLAT ON THE PROPOSED AREA FOR REZONING SCALE: 1" = 200 ' DATE: OCTOBER 18, 2018 REVISED: OCTOBER 29, 2018 FOR UNIVERSITY OF VIRGINIA FOUNDATION ROGER W. RAY & ASSOC., INC. 663 BERKMAR COURT CHARLOTTESVILLE, VIRGINIA 22901 TELEPHONE: (434) 293-3195 GL RAYSURVEYING.COM 14256A