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Home My WebLink AboutSP201800011 Correspondence 2019-09-03Tim Padalino From: Long, Valerie <vlong@williamsmullen.com> Sent: Tuesday, September 03, 2019 4:31 PM To: Tim Padalino; Justin Shimp; Kelsey Schlein; Courtney Palumbo Cc: David Benish; Megan Nedostup Subject: RE: Updated staff analysis and recommendations: SP201800011 Thank you, Tim, this is all very helpful, and we really appreciate your taking the time to prepare this and send it in advance. Since we have now all determined that the proposed fixtures actually are full -cutoff fixtures, and that no waiver of that requirement is needed afterall, �x Thanks again, Valerie Valerie Long Williams Mullen 434-951-5709 From: Tim Padalino <tpadalino@albemarle.org> Sent: Tuesday, September 3, 2019 2:18 PM To: Long, Valerie <vlong@williamsmullen.com>; Justin Shimp <justin@shimp-engineering.com>; Kelsey Schlein <kelsey@shimp-engineering.com>; Courtney Palumbo <cpalumbo@regents-school.org> Cc: David Benish <DBENISH@albemarle.org>; Megan Nedostup <mnedostup@albemarle.org> Subject: FW: Updated staff analysis and recommendations: SP201800011 Hello again Valerie, Courtney, Justin, and Kelsey --- Please find attached the staff report update that was sent to the Planning Commissioners a few moments ago. Although we didn't and couldn't provide the Commission with a written update last week, David did think it would be best to give them an opportunity to begin learning about the ongoing staff analysis (and updated staff recommendations) prior to the public hearing — even if it only reached their inbox a few hours before the meeting begins. I hope this info is helpful and reflective of our extensive coordination over the past several weeks. Please contact me with any questions or concerns you may have prior to the public hearing this evening. One final issue is how to handle the special exception request to waive the full cutoff requirements. If we're still in agreement that the outdoor athletic lighting will be selected and installed/operated in a way that complies with the full cutoff requirements, which would make that special exception request unnecessary, then you may want to consider withdrawing that particular special exception request. Without withdrawing that special exception request, the PC may have to evaluate that request and take a vote to provide a formal recommendation to the BOS. Alternately, if you withdraw that one request, the PC's evaluation would presumably be focused on the remaining special exception request (relating to the proposed 70' max height of the poles). Just something to consider before the hearing tonight, if possible (and if not, we'll simply discuss it during the hearing). Thanks very much --- Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Tim Padalino Sent: Tuesday, September 03, 2019 2:11 PM To: Planning Commission<PlanningCommission @albemarle.org> Cc: David Benish <DBENISH@albemarle.org>; Megan Nedostup <mnedostup@albemarle.orB>; Kevin McDermott <kmcdermott@albemarle.org>; Andy Herrick <aherrick@albemarle.org>; Liz Palmer <Ipalmer@albemarle.org> Subject: Updated staff analysis and recommendations: SP201800011 Hello Planning Commissioners, Please find attached an important supplemental update to the August 20 staff report for The Regents School — Reservoir Road SP application (SP201800011). I apologize for the timing of this new information; however, this update is a function of some extenuating circumstances, including a staff error in the notification process. We've been working diligently on this updated analysis and recommendations for the past two weeks, right up until this "11th hour." I hope this staff update, and the updated recommendations contained within, are both clear and helpful. I will endeavor to provide an updated staff report tonight as clearly and concisely as possible; and I/we welcome any and all of your questions during the agenda item. I will also try to provide assistance this afternoon as best I can, upon request. Thank you very much --- Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.org/department.asp?department=cdd (434)-296-5832 x. 3088 Potential (Draft) Updates to Staff Recommendations UPDATED RECOMMENDED ACTION — SP201800011: Based on the findings described in this report and factors identified as favorable, inclusive of additional staff analysis conducted during the unanticipated period of postponement between August 20 and September 3, staff recommends approval of the special use permit amendment SP201800011 with the following conditions: 8�r5 Special Use Permit Concept Plan and Engineering Study for Regents Schoo Charlottesville" -", vtm•k�, prepared by Justin Shimp, P.E. of Shimp Engineering, dated July 16, 201 .and revised July 1, 2019, which includes sheets C1 — C6 (the "Concept Plan"), attached hereto, as etermined by the Director of Planning and Zoning Administrator. To be in general accord with the Co eptual Plan, / SQL r development and use shall reflect the following major elements within the deve opment-essentrarto iN the design of the development, as shown on the Conceptual Plan: a. containment of the "School Facilities Area," "School Recreation Area," and other major school improvements to the 13.12-acre area designated "School Campus Site" on Sheet C3; b. location of the "Lighted Ball Field" within the%`Zchool;Recreation Area" can Sheet C3; c. location and configuration of 5.99-acre area designated "Undeveloped Residue" on Sheet C3; d. adherence to the land use chart on Sheets C4 and C5 specifying "Prohibited Uses" and "Permitted Uses" for each different "Land Use" area; 1. Development of the subject property shall be in general accord with the concept 1( Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. Except as otherwise provided herein, initial student enrollment shall be limited to 280 students, and the start time of the school shall be no later than 7:45 A.M. Notwithstanding the foregoing, student enrollment may exceed 280 students up to a maximum of 468 students and/or the start time may be shifted to a time later than 7:45 A.M. (together, "operational changes"), if the Applicant demonstrates to the satisfaction of the Director of Community Development and his/her designees... a. (insert highly -specific conditions prepared by Kevin) or b. (insert more generalized conditions prepared by Kevin) 3. The applicants must plan, fund, and implement the transportation improvements to Reservoir Road shown on the special use permit application materials titled "Reservoir Ro ey for Regents School," prepared by Justin M. Shimp, P.E. of Shimp Engineering, date 7/1/2019 prior to the issuance of a Certificate of Occupancy. The proposed improvements are subject to r approval by VDOT, the County Engineer, and other applicable Site Review Committee members, and are subject to required County approvals of Road Plans, a Water Protection Ordinance Plan, and all other applicable permitting requirements. 4. If the use, structure or activity authorized by this special use permit does not commence within a period of five years,.after the date of approval, the special use permit shall be deemed abandoned and the authority granted hereunder shall terminate. For the purposes of this condition, the term "commence" means starting the lawful physical construction of any structure shown on the Conceptual Plan referenced in Condition 1 above, and this construction shall commence by September 18, 2024.