HomeMy WebLinkAboutSDP201800049 Correspondence 2020-03-05B OHLER ENGINEERING
28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186
Professional Engineering Services Telephone: (540) 349-4500 Fax: (540) 349-0321
VIA: Hand Deliver
TO: Albemarle County
Department of Community
Development
401 McIntire Road
Charlottesville, VA 22902
(434) 296-5832
ATTN: Cameron Langillc
LETTER OF TRANSMITTAL
RE: SDP201800049
Final Site Plan — 5rh Submission
Brookhill Development — Block 3A Ice Rink
Route 29 (Seminole Trail Road) and State Route
643 (Polo Grounds Road)
Charlottesville, VA 22902
Albemarle County
DATE: March 5, 2020
JOB NO: V152000
WE ARE SENDING YOU ❑ Shop drawings ❑ Copy of letter ®Attached ❑ Prints ❑ Change order
COPIES JOB# DATE REVISION REVISION SHEET NO.
DATE
1 V152000 3/5/20
6 V152000 9/21/18 4 3I4120
These Are Transmitted: ❑ For approval
® For review and comment
❑ Returned for corrections
=-EMARKS:
1-26 of 26
[]For your use
❑Approved as submitted
DESCRIPTION
Comment Response Letter
Final Site Plan
[--]As requested
❑Approved as noted
Enclosed please find the above mentioned items for the Brookhill Development project in Charlottesville, VA.
Should you have any questions or require additional information, please do not hesitate to contact this office at
(540) 3494500.
RECEIVED
COMMUNITY
DEVELOPMENT
COPY TO:
SIGNED:
File Ryan Yauger, P.E.
BOHLERI
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, VA 22902-4596
(434)296-5832
Attn: Cameron Langille
Dear Mr. Langille:
28 Blackwell Park Lane, Suite 201
Warrenton, VA 20186
o. 540.349.4500
March 5, 2020
Via Federal Express
Re: SDP201800049
Brookhill Block 3A — Ice Rink
Final Site Plan — 3`d Review Response
Brookhill Development
Route 29 (Seminole Trail Road) and
State Route 643 (Polo Grounds Road)
Charlottesville, VA 22902
Albemarle County
BE # V152000
Bohler Engineering is pleased to submit on behalf of Riverbend Development, the 41h Submission Final
Site Plan for the Brookhill Development project in Charlottesville, Virginia. The following is our
comment response letter addressing comments received from your departments. Each comment is
addressed and responded to as follows:
Albemarle County De artment of Community Develoament - Cameron Lansille
Comment 1: [32.5.2 (i)] Please address the following comments related to road improvements:
c. On Sheet C-100, please state the application numbers for the road plans under the
section titled "Road Improvement Plans." Include the County approval date. Comment
not fully addressed. Road plan application number is SUB2018115, please add to Sheet
C-101. Once the Road I plan is approved, add the County approval date to this sheet.
Rev. 1: Comment not fully addressed. SUB201800115 still under review. Please revise
the reference on Sheet C-100 so the application number states SUB201800115." Once
approved, add the approval date. Rev. 2: Comment stands, SUB201800115 not yet
approved. Once approved, add approval date to Sheet C-101. Rev. 3: Comment stands,
SUB201800115 not yet approved. Once approved, add approval date to Sheet C-101.
e. Please label all roads visible on Block 3A final site plan with a width measurement and
state whether the road is public or private. Prior to final site plan approval, all street right
of ways that have been dedicated to public use should
feature a label stating the deed book and page number of the recorded instrument.
Comment not fully addressed. The road plans have not yet been approved and the right
of way has not yet been platted and recorded. The final site plan will need to be revised
to include the instrument numbers for the Road 113 right of way prior to final site plan
approval. Rev. 1: Comment not fully addressed. SUB201800115 still under review.
Right of ways have not yet been platted or
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BOHLERI
Cameron Langille
Brookhill Development
Block 3A (Ice Rink) — Final Site Plan
4'r' Review Comments
March 5, 2020
Page 2 of 6
recorded. Once this is done, please add deed book and page references to all applicable
drawings. Rev. 2: Comment stands, SUB201800115 not yet approved. Once approved,
add DB and page numbers to the right of way labels on all
applicable drawings. Rev. 3: Comment stands, SUB201800115 not yet approved. Once
approved, add DB and page numbers to the right of way labels on all applicable
drawings.
f. Road plans must be approved, and the road improvements must be constructed or
bonded for Stella Lane, Road A, and Road B1 prior to Block 3A final site plan approval.
Comment not fully addressed. The right of way for Road 1 B must be dedicated prior to
final site plan approval. Please submit a subdivision plat that shows the right of way
dedication. This will need to be reviewed, approved, and recorded prior to final site plan
approval. The instrument number for the right of way will need to be added to all
applicable drawings that show Road 1B. Rev. 1: Comment not fully addressed. Right of
ways for Stella Lane and Archer Avenue have not yet been dedicated. SUB201800115
still under review. Right of ways have not yet been platted or recorded. Once all right of
ways have been dedicated, please add deed book and page references to all applicable
drawings. Rev. 2: Comment stands. Please provide an update on when the right-of-way
for Stella Lane, Archer Avenue, and Salamander Street will be dedicated. Rev. 3:
Comment stands, once the ROWS are dedicated through the plats currently under review,
please update the road labels with DB and page numbers.
Response 1: Comment Acknowledge, ROW has been recorded, and the DB and PG number is
located on the front cover of the plans in bold as previously processed.
Comment 2: [32.5.2 (a)] Please provide information on the proposed parcel/lot for Block 3A. Will a
new parcel be subdivided to contain all of the required improvements, landscaping, and
the building shown on the Block 3A initial site plan? Based on the "proposed ROW" line
shown on the drawings and the extent of Road l B proposed to be constructed, it is
difficult to determine whether another segment of road will be constructed along the
"proposed ROW' line, or if that will be a parcel line. Comment not fully addressed. The
site plan does not show the full property boundaries of Block 3A. The southern and
eastern property lines are shown, but not the northern and western lines. Please revise the
drawings and ensure that a property line is shown that meets the 300' — 650' block length
requirement. See comment #21 and #34a below regarding moving the property lines to
include the loading space and required landscaping behind the ice rink. A subdivision plat
to create the Block 3A parcel will need to be submitted, reviewed, approved, and
recorded prior to approval of the final site plan. Rev. 1: Comment not fully addressed.
The western and northern proposed property lines are still not labeled or called out on the
site plan. There is a label for "EOP" on the site layout drawings, but the legend on Sheet
C-101 states that this means "Edge of Pavement." Rev. 2: Comment not fully addressed.
Proposed property lines are shown. However, Block 3A parcel has not yet been created.
Once the parcel is subdivided, please show the correct property lines on all applicable
drawings and state the DB and page number for the recorded instrument of the plat. Rev.
3: Comment stands. Once the parcel is subdivided, please show the correct property lines
on all applicable drawings and state the DB and page number for the recorded instrument
of the plat.
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BOHLERI
Cameron Langille
Brookhill Development
Block 3A (Ice Rink) — Final Site Plan
4' Review Comments
March 5, 2020
Page 3 of 6
Response 2: Comment Acknowledge, property has been recorded, and the DB and PG number is
located on the front cover of the plans in bold as previously processed
Comment 3: [32.5.2 (a)] There is currently a two -lot division plat under review to create the Block 4B
parcel, and this may be approved and recorded prior to final site plan submittal for Block
3A. On the Block 3A final site plan, please show and label all existing parcel boundaries
with dimensions. Please be aware that the TMP numbers and parcel acreages may change
between the initial and final site plans for Block 3A. Staff may request that the tax map
numbers, parcel acreages, and ownership information be updated on the final site plan to
reflect any recorded plats that may be approved prior to the Block 3A final site plan
approval. Comment not fully addressed. A boundary line adjustment plat is currently
under review. Additionally, staff was informed by the developer that a new parcel will
be subdivided around the improvements proposed as part of the Block 3A final site plan.
Prior to final site plan approval, the correct TMP numbers and boundary lines must be
shown on Sheet C-101, C-103, and all other applicable drawings. The property labels
should include the TMP number and most recently recorded instrument for any
subdivision plats that create new lots. Rev. 1: Comment not fully addressed. The Block
3A parcel has not yet been subdivided. Prior to final site plan approval, the correct TMP
numbers and boundary lines must be shown on Sheet C-101, C-103, and all other
applicable drawings. The property labels should include the TMP number and most
recently recorded instrument for any subdivision plats that create new lots. Rev. 2:
Comment stands, the Block 3A parcel has not yet been subdivided. Prior to final site plan
approval, the correct TMP numbers and boundary lines must be shown on Sheet C101,C-
103, and all other applicable drawings. The property labels should include the TMP
number and most recently recorded instrument for any subdivision plats that create new
lots. Rev. 3: Comment stands. Once the Block 3A parcel is subdivided, please ensure that
the correct TMP numbers and DB and page numbers are stated in the labels across all
applicable sheets.
Response 3: Comment Acknowledge, property has been recorded, and the DB and PG number is
located on the front cover of the plans in bold as previously processed
Comment 4: 32.5.2 (b) and 4.12.13 (d)] Due to the nature of the use, a minimum of one loading space
should be provided within the Block 3A area. Loading spaces must meet the design
standards specified in Section 18-4.12.18 of the Zoning Ordinance. Comment not fully
addressed. The proposed loading space behind the ice rink structure needs to be located
within the parcel boundaries of the Block 3A ice rink property. Please amend all
drawings to show the loading space within the property lines. Otherwise, an offsite
access easement will need to be platted granting the owners of the ice rink lot access to
and use of the loading space if it will not be located on the same parcel. Easement plat
will need to be reviewed, approved, and recorded prior to final site plan approval. Rev. 1:
Proposed easement is shown. Prior to final site plan approval, the easement will need to
be created through approval and recordation of an easement plat. Once the plat is
recorded, the site plan label for the easement should be revised to state the deed book and
page number of the instrument that created that easement and the easement should be re-
titled to "Private Access Easement" with a width measurement. Rev. 2: Comment stands,
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BOHLERI
Cameron Langille
Brookbill Development
Block 3A (Ice Rink) — Final Site Plan
4' Review Comments
March 5, 2020
Page 4 of 6
the private access easement that will allow access to the loading space behind the
building still needs to be created through an easement plat application. This application
has not yet been submitted, reviewed, approved, or recorded. Rev. 3: Comment stands,
the private access easement is shown on SUB201900117 which is currently under review.
Once the plat has been recorded, update the easement labels with the DB and page
number as necessary.
Response 4: Comment Acknowledge, easement has been recorded, and the DB and PG number is
located on the front cover of the plans in bold as previously processed
Comment 5: [32.5.2 (k)] Please show the location of all proposed sewer and drainage easements.
Label as "proposed" with a size/width measurement. Comment partially addressed.
Please be aware that all required stormwater and drainage easements will need to be
reviewed, approved, and recorded through a separate easement plat application prior to
final site plan approval.. All applicable drawings showing these easements should be
labeled with the instrument number of the approved plat and deed once it is recorded.
These easements should also be noted as "private" easements. Rev. 1: Applicant has
acknowledged the site plan will need to be revised pending easement plat approval and
recordation. Once the easement plat is submitted forreview, approved and recorded and
the easement labels have been updated with the recorded instrument numbers, this
comment will be addressed. Rev. 2: Per applicant response, this comment has been
acknowledged and stands. Once easement plat is submitted for review, approval, and
recordation, the easement labels will be revised to state the correct name of the
easements, their width, and instrument number. Rev. 3: Comment stands. Once
SUB201900117 is recorded, please update drainage easement labels as necessary to state
the recorded plat and deeds of dedication.
Response 5: Comment Acknowledge, easement has been recorded, and the DB and PG number
is located on the front cover of the plans in bold as previously processed
Comment 6: [32.5.2 (1)] Please label all utility easements as "proposed" with a size/width
measurement. Comment partially addressed. Pending ACSA comments, the water and
sewer utility easements may need to be reviewed, approved, and recorded through a
separate easement plat application prior to final site plan approval. If ACSA will require
this, all applicable drawings will need to be updated to include the instrument number of
the recorded plat/deeds for those easements. Rev. 1: Applicant has acknowledged the site
plan will need to be revised pending easement plat approval and recordation. Once the
easement plat is submitted for review, approved and recorded and the easement labels
have been updated with the recorded instrument numbers, this comment will be
addressed. Rev. 2: Per applicant response, this comment has been acknowledged and
stands. Once easement plat is submitted for review, approval, and recordation, the
easement labels will be revised to state the correct name of the easements, their width,
and instrument number. Rev. 3: Comment stands. Once SUB201900117 is recorded,
please update easement labels as necessary.
Response 6: Comment Acknowledge, easement has been recorded, and the DB and PG number
is located on the front cover of the plans in bold as previously processed
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BOHLERI
Cameron Langille
Brookhill Development
Block 3A (Ice Rink) — Final Site Plan
4' Review Comments
March 5, 2020
Page 5 of 6
Comment 7: [32.5.2 (o) and ZM4201500007] Please expand the Block Area Summary on Sheet C-
106 to include all the columns contained in Table 2 of the Code of Development. The
required and proposed acreages of each feature should also be stated so that staff can
verify compliance with the minimum requirements for greenspace/amenities, as well as
the development area requirements. Although no Greenspace/Amenities are required in
Block 3, providing updated versions of this table on all site plans and subdivision plats
will allow accurate tracking of land use acreages as each block develops. Comment not
fully addressed. The Block Area Summary does not include an entry for the proposed
acreages of land uses for Block 4C, please revise. Rev. 1: Comment not fully addressed.
The acreages of open space proposed in Blocs 4a and 4b have changed since previous
review. Please update the Block Area Summary as necessary to reflect the proposed
acreages for those Blocks as shown on SDP201800050. Additionally, the Block Area
Summary does not show the required acreages for each feature as stated in table 2 of the
Code of Development. Please add those columns for each feature (development area, all
greenspace categories, etc.). Rev. 2: All information pertaining to Block 4 is now correct
in the table on Sheet C-107. However, the Development Area columns for Block 3A will
need to be updated once the Block 3A parcel is subdivided and created. Rev. 3: Comment
stands. Once SUB201900117 is recorded, update the development area column for Block
3A on Sheet C107.
New Planning Comments First Review of Block 3A Final Site Plan.
Comment 7: [ZMA20180001 I ] A proffer amendment was approved by the Board of Supervisors on
July 17, 2019. The proffers on Sheets C-104 and C-105 need to be replaced with the
amended proffers. These proffers are attached to the comment letter.
a. Next to "Associated Plans" on Sheet C-103, please revise the application number and
approval date for the proffers. It should state Proffers- ZMA201800011 approved
July 17, 2019.
b. The Code of Development line should still be identified as ZMA201500007.
Response 7: Comment Acknowledged, the Block 3A parcel area has been updated as requested,
and the associated proffers have been revised.
Albemarle County Engineering -Emily Cox
Comment 8: WPO Plan must be approved before final site plan can be approved. Rev. 1: Comment
not addressed. Rev. 2: Comment not addressed. WP0201800050 must be approved.
Rev. 3: Comment not addressed.
Response 8: Comment Acknowledged
Comment 9: Road Plan must be approved before final site plan can be approved. Rev. 1: Comment not
addressed. Rev. 2: Comment not addressed SLB201800115 must be approved. Rev. 3:
Comment not addressed.
Response 9: Comment Acknowledged
Comment 10: VDOT approval is necessary before site plan can be approved. Rev. 1: Comment not
addressed. Rev. 2: Comment not addressed. Rev. 3: Comment not addressed.
Response 10: Comment Acknowledged
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BOHLERJ
Cameron Langille
Brookhill Development
Block 3A (Ice Rink) — Final Site Plan
4' Review Comments
March 5, 2020
Page 6 of 6
Comment 11: Rev. 1: [Sheet C-201] Provide DB & PG for all easements. Rev. 2: Some are labeled
as existing. If they are existing, they should have a DB & PG. Rev. 3: Comment still
valid. Plats are currently under review.
Response 11: Comment Acknowledged, plats have been approved and recorded.
Comment][2: Rev. 1: [Sheet C-301 ] Who will maintain the access road that is offsite? Easement
for this access must be recorded before plan approval. Rev. 2: Comment not addressed.
What is the SUB ## showing this easement? Rev. 3: Comment still valid. Plats are
currently under review.
Response 12:
Virginia Department of Transportation — Adam J. Moore, P.E.
Comment 13: The Road Plan associated with this site, currently under review, has not been approved at
the time of this letter.
Response 13: Plats have been approved and recorded.
Should you have any questions regarding this project or require additional information, please do not
hesitate to contact me at (540) 349-4500.
Sincerely,
Bohler Engineering VA, LLC
'*� 6r
&'IrK
Ryan Yauger, P.E.
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Ilbohlereng.netlshares\VA-PROJECTSI151V152000IAdministrativelLetters\Block 3 (Ice Rink)1Final Site Plan Ice Rink1200305 Final Site Plan
(Block 3A - Ice Rink) 4th Review CRL.doc
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