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HomeMy WebLinkAboutSP201800008 Review Comments 2018-05-10 pf ac�,r COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum To: Mr. Michael F. Myers,P.E., C.F.M. (mike ,30scale.com) Ms. Andrea Saathoff From: Tim Padalino, AICP—Senior Planner Date: May 10, 2018 Subject: Mandatory Pre-Application Meeting(PREAPP#2017-142/April 30, 2018)— Special Use Permit(s)for 1895 Avon Street Extended The following are County staff comments regarding the above noted pre-application meeting. This meeting satisfies the requirement for a mandatory pre-application meeting prior to submittal of your Special Use Permit(SP) applications, as required per Zoning Ordinance(Z.O.) Section 33.4(a). The parcel under consideration is identified as TMP#90-35A1, which is located in the Scottsville Magisterial District and which has frontage along Avon Street Extended(Route 742). The 0.5-acre parcel is zoned LI Light Industrial. The following are staff comments and recommendations for your proposal, as discussed on April 30: (i)provide the applicant and the county a common understanding of the proposed project: As described during the April 30 meeting and in pre-application materials provided to Community Development, the following uses and improvements are proposed: • Rental operations and storage for Albemarle Limousine; • Automotive detailing service; • R&D facility for forensic science laboratory; • Renovations to the existing one-story structure,including an addition and construction of a second story,to establish a new total gross square footage of approximately 8,000 SF; and • Site improvements and modifications related to off-street parking,vehicular entrance, and other improvements and infrastructure. (it) consistency with the Comprehensive Plan: • Based on information presented during the meeting and in pre-application materials provided to Community Development, Staff have identified no apparent inconsistencies with the Comprehensive Plan, which designates this subject property for"Office/R&D/Flex/Light Industrial"future land use(s). (iii) broadly identify the planning, zoning, and other issues raised by the application that need to be addressed by the applicant: Page 1 of 5 • • o Potential Impacts to Neighboring Properties—Minimum Side Yard Setbacks: Please note that the subject property is in the LI Light Industrial district and adjoins a residential portion of a Neighborhood Model Development district. Per Z.O. 4.20(b), off-street parking spaces(including loading spaces) are subject to the 30' minimum side yard setback requirements along the district boundary with the residential portion of the adjoining NMD district: More specifically, off-street parking is.subject to this minimum side yard setback requirement, and loading spaces would be subject to that regulation. Such improvements are not permissible within 30' of the property boundary unless a Special Exception is requested and authorized pursuant to Z.O. 33.9. Please also be advised that the continued use of existing improvements within the 30' minimum side yard setback area(such as the paved travelway)would not be subject to the Special Exception requirement described above,provided that the existing improvements would not be substantially modified or extended closer to the district boundary, and provided that there are no significant changes in use [(such as new parking space(s)or loading space(s)]. The proposed improvements to the existing entrance as shown on the pre-application materials would be permissible(subject to Site Plan review and approval)without a Special Exception being required. • Potential Impacts to Neighboring Properties—Outdoor Lighting: Please note the importance of ensuring the outdoor lighting does not direct glare onto adjoining properties. The topography of this area—with the LI district being elevated above the approved NMD residential area—requires careful attention to outdoor lighting plan details. Outdoor lighting will be addressed in detail during the site plan review process, should the special use permit applications be approved. o Neighborhood Model Principles and Aesthetic Appearance: An issue of considerable importance.is the proposed renovations and additions to the existing structure. These should be done in a way that supports or advances the County's Neighborhood Model (NM)principles contained in the Comprehensive Plan, and which takes into consideration general visual impacts and aesthetic considerations. A summary of the NM principles is included with this packet. Please note that this subject property is not presently considered to be subject to Architectural Review Board evaluation or approval; and as such, a Certificate of Appropriateness from the ARB will not be required for your proposed project. However, the review process conducted by County staff, the Planning Commission, and the Board of Supervisors will continue to include an evaluation of NM principles, as well as an evaluation of general visual impacts and aesthetic considerations, as important elements of the overall review of proposed projects requiring approval of one or more special use permits. • Please also be advised that all special use permits are evaluated relative to the following "factors to be considered,"as contained in Z.Q. 33.8(a): 1. No substantial detriment. The proposed special use will not be a substantial detriment to adjacent lots. 2. Character of district unchanged. The character of the district will not be changed by the proposed special use. 3. Harmony. The proposed special use will be in harmony with the purpose and intent of this chapter, with the uses permitted by right in the district, with the regulations Page 2 of 5 • provided in section 5 as applicable, and with the public health, safety and general welfare. 4. Consistency with comprehensive plan. The use will be consistent with the comprehensive plan. • Please be further advised that all special use permits submitted for"general commercial use" as that use is.described in section 26.2, the board shall consider the following factors in addition to those delineated in section 33.8: a. The purpose of the industrial district in which the use is proposed. b. The proposed use and its proposed size should be consistent with the intent of the applicable industrial district. c. The use proposed should not be located on the lowest floor of any building having direct exterior access to the ground,surface in order to allow that floor to be used for industrial purposes. d. The gross floor area of each establishment should not exceed three thousand (3,000) square feet. e. The aggregate gross floor area of the independent offices or general commercial uses, or both, should not exceed twenty-four thousand(24,000) square feet and , should not exceed twenty-five(25)percent of the gross floor area of the building. f. Whether the structure or structure expansion will be constructed to the standards required for industrial structures, regardless of its intended use. • Zoning: Ms. Rebecca Ragsdale attended the pre-app meeting on behalf of the Zoning Division. Zoning staff noted the following: o Three uses are being proposed for this property in the LI district; one is permissible by right and two are only permissible with a special use permit. Because the two special uses are distinct from one another, two separate special use permit applications must be submitted. o A special use permit is required for the proposed Albemarle Limo as a"general commercial use"(pursuant to Z.O. 18-26-2 and 18-26-3). o A special use permit is required for the proposed automotive detailing use as a "general commercial use"(pursuant to Z.O. 18-26-2 and 18-26-3). The following "supplemental information"should be submitted with the Special Use Permit application, in accordance with County. Code §18-33.4(c): o Project proposal (narrative), including a statement of the proposed project's consistency with the Comprehensive Plan, and expected hours of operation(and any other pertinent operational details). o Conceptual Plan The application for a Special Use Permit must be signed by the appropriate authorized signatories. Appendix A of the County's Land Use Law Handbook, which provides information on authorized signatories, is accessible here. The fee for each new Special.Use Permit application (including one resubmission) is $2,150. Other fees to be aware of include public notice requirements: staff estimates the total cost of legal advertisement and adjacent owner notification to be between $400 and$450 per hearing. Page 3 of 5 • (iv) applicable procedures: To request Special Use Permits (SPs) for the proposed uses: • Submit two separate applications for two Special Use Permit(SP); submittal should also include all supplemental information identified in the"Special Use Permit Checklist" (provided to you along with this comment letter). • Coordinate and conduct one Community Meeting(with assistance from County staff);per County Code §18-33.4(j), all SP applications include a requirement for the applicant to hold a "community meeting" as one of the early steps in the permit review process, Please see the attached Community Meeting Guidelines for more detailed information about the applicant's responsibilities for conducting the required community meeting. County review of the SP applications includes the following steps: • County staff will review the SP application materials in coordination with members of the Site Review Committee, and will provide review comments to the applicant that identify any deficiencies with the applications, including any additional information that needs to be submitted for further review before scheduling a public hearing with the Planning Commission. • The Planning Commission(PC)public hearing is scheduled, and notification letters are sent in accordance with applicable County and State Code requirements. The Planning Commission (PC)will then conduct a public hearing on the date assigned, and will vote to make a recommendation to the Board of Supervisors to either: recommend approval; or to recommend denial; or to recommend approval with recommended conditions. • After the PC public hearing,the Board of Supervisors (BOS) will conduct a public hearing,in accordance with applicable County and State Code requirements. The BOS will vote to approve,or to deny, or to approve with conditions. If the Board of Supervisors approves one or more SPs, the following remaining steps would be necessary: • This project will require a Site Plan to be submitted for review and approval by the County. Also, if required by County'Code, you may need to submit a Water Protection Ordinance (WPO)Plan for review and approval. These(potential)requirements will be determined based on project-specific details as well as the supplemental information provided with the SP applications. - • After Site Plan and/or WPO Plan approval is Obtained(as may be applicable), you would then apply for a Building Permit if the Building Official determines that such approval is necessary. The Building Official will automatically be involved in the review of the SP application, and will be able to identify all specific building code requirements shortly after the SP application is received. • After constructing the project in accordance with approved Site Plan and/or WPO Plan(as may be applicable), and approved Building Permit(as may be applicable), Inspections Division staff would visit the site. A Zoning Clearance must be issued by Inspections before any special events are conducted,per County Code §18-5.1.43(c). (v) identify the information the applicant must submit with each application, including the supplemental information: • Special Use Permit Checklist • Project Proposal (Narrative) Page 4 of 5 o Conceptual Plan s A copy of this Pre-App Comment Letter If you have any questions about the information provided in this letter, or if you wish to discuss the proposed project further,please contact me using the information provided below. Thank you very much;sincerely, s‹,„0,4;14,j,„ a4tair;zs----- (9 Tim Padalino, AICP Senior Planner (434)-296-5832 x.3088 tpad a l i no@ albemarle.org Attached: • Special Use Permit application • Special Use Permit checklist • Community Meeting Guidelines • Neighborhood Model summary • Page 5 of 5