HomeMy WebLinkAboutSDP202000001 Correspondence 2020-03-16SHIMP ENGINEERING, P.C.
Design Focused Engineering
March 13, 2020
Mariah Gleason
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
RE: Response Letter #1 for SDP202000001 Our Neighborhood Child Development Center
Dear Ms. Gleason,
Thank you for your review of the initial site development plan for Our Neighborhood Child Development
Center. This letter contains responses to County comments dated February 7, 2020. Our responses are as
follows:
1. Responses to Mariah Gleason, Planning, are attached
2. Responses to Rebecca Ragsdale, Zoning, are attached
3. Responses to John Anderson, Engineering, are attached
4. Responses to Michael Dellinger, Building Inspections, are attached
5. Responses to Shawn Maddox, Fire/Rescue, are attached
6. Responses to Richard Nelson, ACSA, are attached
7. Responses to Adam Moore, VDOT, are attached
Planning
Mariah Gleason —Planner
[32.5.2(a)] Application reference number. On the cover sheet, include the project ID for the initial
site plan application — SDP202000001
RESPONSE: Comment received, the project ID has been added to the cover page.
2. [32.5.2(a)] Zoning notes.
a. The proposed zoning and use are not approved by this site plan. The rezoning associated
with this project—ZMA2019000015 Child Development Center — will have to be
approved prior to approval of the initial site plan.
RESPONSE: Noted.
b. Any and all proffers, special exceptions, and conditions associated with either of the
aforementioned legislative acts, will need to be provided in the site plan materials.
RESPONSE: Comment received. Upon the approval of ZMA201900015, all proffers and
conditions will be included in future site plans.
3. [32.5.1(c), 32.5.2(b), 32.5.2(n)] Structures. The ordinance defines structures as anything
constructed or erected, the use of which requires permanent location on the ground, or
attachment to something having a permanent location on the ground.
a. Based on the definition above, the carport, shed, and overhang on the metal garage
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
building will need to have identification labels, dimensions, and their square footages
will need to be provided as part of the total development square footage for this
property.
RESPONSE: Comment received. Labels have been updated, with dimensions and
square footages. Additionally, the land use schedule has been revised to incorporate
these changes.
b. [Comment] Also, it's not clear how the current building area was calculated. The Land
Use Schedule currently lists the total building area as 6,705sf, however the structure
areas provided on the plan only come to 6,694sf (2,249sf residential structure + 4,445sf
metal garage = 6,694sf). Review and revise for alignment between the plan and cover
sheets (also see Comment 3a).
RESPONSE: The land use schedule has been updated to incorporate all structures and
overhangs on site.
c. [Comment] If the metal garage building exceeds 5,000sf, with the addition of the
overhang's square footage, the proposed proffers (sent via email to staff on February 4,
2020) may need to be amended such that buildings over 5,000sf are permissible.
RESPONSE: Noted.
4. [32.5.1(c), 32.5.2(a)] Setback lines.
a. In the setback notes, provide the setbacks for R-1 Residential and C-1 Commercial
b. Demonstrate the current R-1 setback lines on the Existing Conditions plan sheet.
c. Demonstrate the proposed C-1 setback lines on the Site Plan plan sheet.
d. The boundary line currently being regarded as the "rear" of the property should
instead be considered a side yard.
RESPONSE: Comment received. Please see the existing conditions and site plan sheets for
the requested revisions.
5. [32.5.2(h)] Floodplain.
a. Label the floodplain area on every plan sheet as this is a significant physical constraint
to development on this property.
RESPONSE: Noted. The sheets have been updated with the appropriate labels.
b. The physical and topographic survey is believed to have a 6-ft (approximately) vertical
datum discrepancy. Please confirm and submit a corrected survey to include the
currently mapped floodplain limits and the limits based on the field -surveyed 342-ft
contour.
RESPONSE: The correct survey has been received and incorporated.
More comments related to the floodplain may be forthcoming, depending on the
outcome of the corrected survey.
RESPONSE: Comment received.
6. [32.5.2(k), 4.1 ] Water facilities. This property will be required to connect to the County
public water supply, per Sec 4.1 of the zoning code. Show proposed facilities and
connections.
RESPONSE: Comment received. Connection to public water is now shown on the site plan.
7. [32.5.20-k)] Easements.
a. Show any existing and proposed easements associated with this development. If
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
existing, provide deed book and page references.
RESPONSE: An existing 20' sanitary easement (DB 1180 PG 378) on the southern
side of the property has been incorporated into the site plan.
b. Will any off -site easements be needed for this development?
RESPONSE: No, we do not anticipate any off -site easements will be needed.
[32.5.1(c)] Accessway. Show pavement widths along the proposed accessway between Stony
Point Rd and the parking area.
RESPONSE: Please see the site plan sheet for added dimensions of the accessway. Design
waivers for this commercial entrance will be submitted at a later time.
9. [32.5.2(m)] Closed Entrance. VDOT has requested that the northern driveway to this
property be closed. Show what site plan improvements are planned to discourage the use of
this driveway.
RESPONSE: The site plan sheet has been revised to show the entrance to be closed, replaced
with CG-6 that follows Route 20.
10. [32.5.2(n), 4.12.15] Parking areas. Demonstrate compliance with the minimum design
requirements and improvements for parking areas, in accordance with Sec. 4.12.15.
RESPONSE: Comment received. Requests for waivers to parking area grade and curb & gutter
have been submitted with this resubmission.
11. [32.5.2(d)] Proposed grading. The fanned parking area does not appear to meet the grading
standards for parking areas, as described in Sec. 4.12.15(c). Review and revise accordingly.
RESPONSE: Grading in this area has been adjusted to ensure no net impact to the floodway
fringe. The fanned parking area does not exceed the maximum grade allowed, however, a
waiver for parking area grade has been submitted for the parking area in the back.
12. [32.5.2(n)] Paving materials. Indicate the proposed paving materials for the parking lots and
driveways.
RESPONSE: Please refer to the site plan sheet for this note. The parking areas will be asphalt.
13. [32.5.2(e), 32.7.9.4(c)] Existing landscape features.
a. The plan should show all existing landscape features on the site. There are a row of
distinctive large trees and several individual trees on the property that are not currently
depicted on the plan maps. Review and revise accordingly.
RESPONSE: Comment received. The existing conditions page has been updated to
show existing landscape features and a separate landscape plan sheet has been added to
detail remaining landscape features and proposed.
b. Identify all existing trees with a common name and approximate caliper.
RESPONSE: Comment received. Please refer to sheet 6 for a separate landscape plan
sheet.
14. [32.5.2(p)] Landscape plan. Provide a landscape plan that meets the requirements of Sec. 32.7.9.
RESPONSE: Comment received, please refer to sheet 6 and 7.
15. [32.5.2(b)] Recreational area(s). If outdoor recreation area(s) will be included on the site,
locate these areas on the plan and provide the associated square footage(s).
RESPONSE: Recreational area and approximate area has been added to the site plan sheet.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
16. [32.5.2(n)] Walkways. Label and provide dimensions for walkways.
RESPONSE: Noted, dimensions for existing walkways have been included with this
submission.
17. [32.5.2(n)] Fences.
a. Label.
RESPONSE: Comment received, please see labels for the vinyl fence and barbed wire
fence on the existing conditions page.
b. Will the existing barbed wire fence be removed/replaced? If so, that will need to be
shown on the plan and in the details.
RESPONSE: The fence will remain on the property, however, the barbed wire will be
removed.
18. [32.5.2(n)] Other site improvements. Will trash containers and/or loading and service
areas be needed as part ofthis development? If so, please refer to Sec. 4.12 for minimum
design requirements.
RESPONSE: As a commercial use exceeding 4,000 sq. ft., we have included a dumpster
pad at near the metal garage structure within the parking area. Please refer to the site
plan sheet.
19. [32.5.1(c)] Boundary Line.
a. Confirm that the boundary measurement for L10 is correct. As measured, plan map
and the chart do not seem to align.
RESPONSE: We have contacted the surveyor for this project and have received the
correct dimensions for L 10.
b. Relocate the boundary line notation that conflicts with the shrubs shown along the
southern driveway.
RESPONSE: Comment received.
c. Please increase the font size for L1-L4 labels.
RESPONSE: Comment received.
20. [32.5.2(a)] Departing lot lines. Show the lot lines for parcels located across the street. This
information will serve as context for the property entrance.
RESPONSE: Comment received. Riverside Village's parcels are now incorporated.
21. [32.5.2(a)] Abutting parcel information. Provide the tax map and parcel numbers, names of the
owners, zoning district, and present uses for all abutting parcels.
RESPONSE: Comment received.
22. [Albemarle County Engineering Policy] Benchmarks. Reference the benchmarks used for
surveys
RESPONSE: Comment received. Benchmarks have been included in this revised site plan.
Zoning
Rebecca Ragsdale — Principal Planner
1. Setbacks -Section 4.20(a) requires a minimum 50' setback from a residential zoning district
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
boundary; and a 20' setback for off-street parking or loading spaces the district boundary.
Section 4.20.(a)(6) allows a minimum setback to be reduced through a rezoning establishing
proffered setbacks. The proffers and application plan should be clear as to whether the
reduction applies to existing buildings only or future buildings as well. The application plan
indicated 20' but the site plan indicates less.
RESPONSE: The ZMA application and proffers have been updated to clarify that the setback
reductions are exclusive to the existing buildings only. Future buildings will comply with the
C-1 setbacks as established in Section 4.20.
2. Parking -All parking areas must comply with the minimum design requirements of Section
4.12. The Requirements of Section 4.12.15 must be met for all parking areas as well,
including surface materials, curb, gutter, etc, including existing gravel areas that may be used
for parking.
RESPONSE: Comment received. Waivers for curb & gutter as well as parking lot grade has
been submitted for review.
Parking Lot landscaping- The existing gravel areas if allowed to remain for parking
must also meet parking lot landscaping requirements.
RESPONSE: Comment received. The existing gravel area for parking will be paved,
as discussed during the SRC meeting on February 6, 2020. Please refer to the updated
existing conditions sheet and landscape plan, which depicts an existing double -
staggered row of approximately 20' tall evergreen trees that screen the back parking
lot. These evergreen trees will remain on -site.
4. Where will child recreation areas be located on the site? They are improvements that must be
shown on the site plan. If added later, an update (LOR) to the site plan must be reviewed and
approved in the future to allow the playground equipment.
RESPONSE: The child recreation area is planned between the two structures that will be
adapted for child day center use and a playing field area within the large open space at the
southwestern portion of the property. The site plan sheet has been updated to include the
general area locations and approximate square footages.
Engineering
John Anderson — Civil Engineer II
Recent discussion between County Engineer and site plan surveyor indicates possible error;
please consider effect of calculations that may not adequately adjust for survey methods
/equipment, especially when responding to county engineer request for a certified field
survey showing the limits of the floodplain relative to the large metal garage and the small
addition. Please rely on published FEMA floodplain data when preparing site plan design, or
representing floodplain limits (link to VFRIS:
https://consappsipt.dcr.vir ig nia.gov/vafloodrisk/vfris2.htm1).
RESPONSE: Comment received. We have received a revised field survey and have
incorporated this into this resubmission. Both the flood hazard overlay and FEMA BFE are
included on the site plan.
2. Provide conceptual storm water management, using narrative text and schematic.
Provide location of any on -site stormwater quality or quantity control measures.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
Recommend SWM Note/s, Sheet C 1. An ISP must provide conceptual SWM design.
RESPONSE: Please refer to the site plan cover sheet, which has been updated to include
a stormwater narrative. Existing stormwater structures have been provided and a VSMP
application will be submitted at a later time.
3. With existing entrance to be closed, provide and label Rt. 20 CG-6 (required across the
closed entrance), sheet C3.
RESPONSE: Comment received, please see the site plan sheet for this revision.
4. With existing entrance closed, label linework for continuous sidewalk along Rt. 20.
RESPONSE: Comment received, please see the site plan sheet for this revision.
5. With final site plan, provide curb /gutter, walk, drainage, pavement, and other relevant civil
(typical) details.
RESPONSE: Noted, these details will be provided with the final site plan.
6. Show and label existing or proposed private utility easements, or public (ACSA) utility
easements. Provide deed book -page ref. to existing recorded easements.
RESPONSE: Please see the updated site plan for an existing 20' sanitary easement.
7. Show and label proposed water and sanitary sewer connections to building/s (garage and
residence).
RESPONSE: Proposed water connections have been incorporated. New sanitary sewer
connections are not shown as new connections are not proposed.
8. Sheets C2 and C3 show change to parking. C2 shows gravel to be removed. C3 shows 27
delineated parking spaces (assume asphalt, since lined). Clarify if these 27 spaces are to be
paved, then:
a. Provide label/s (paved parking; gravel parking).
b. Tie proposed grade to existing grade.
c. Provide storm runoff collection; curb and gutter in parking areas is required (18-
4.12.15.g).
d. Revise to ensure max. grade in any direction does not exceed 5% (18-4.12.15.c.).
e. It appears grade of several of 10 curvilinear parking spaces may exceed 5%, if
compared withexisting grade. If proposed grade > 5%, please revise design.
RESPONSE: Requests to waive curb and gutter (for both parking areas) and maximum
grade (for back portion of parking lot) have been included with this resubmission.
Please see revised grading plans, which have been updated with the corrected survey
information.
9. Note: Grading within FEMA-mapped floodplain to establish /improve parking does not
appear to be a permissibleuse (ref. 18-30.3.11 /Table).
RESPONSE: Fine grading is proposed within the floodway fringe and will no impact on the
base floodplain elevation. A section has been included on C4 per Frank Pohl, County
Engineer's request.
10. Engineering review comments on ZMA201900015 are relevant to SDP2020-00001, ISP;
specifically:
a. Provide a certified field survey showing the limits of floodplain in reference to the
location of the large metal garage and the small addition. The small addition and
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
the corner of the large metal building appearto be in the floodplain limits. Provide
documentation that the small addition was approved to be in the floodplain. If it
wasn't, the addition will need to be removed.
RESPONSE: A revised field survey has been incorporated with this resubmission.
The addition in the floodplain has been removed at the time of this resubmission.
b. If a) improvements to the metal garage building exceed 50% of the building value
and b) if any part of the building is within the Flood Hazard Overlay District, then
the entire building will need to be removed from the FHOD or the value of
improvements will need to remain below 50% of the building value.'
RESPONSE: Comment received. The addition in the floodplain has been removed
at the time of this resubmission.
11. Engineering requests:
a. A Floodplain Development Permit (FDP) Application; please note requirements
listed at 18-30.3.12 and 18- 30.3.13.
b. A VSMP Permit Application: Requirements at 17-401 thm 17-405 apply, including
stormwater quality and quantity limits, and requirements.
c. Applicant response to item l.a./b., above.
RESPONSE: We propose fine grading activities within the floodway fringe, which will not
require a floodplain development permit. A VSMP application will be submitted at a later time.
Building Inspections
Michael Dellinger — Building Official/Division Manager of Building Inspections
1. 2 accessible parking spaces required. Indicate on plans.
RESPONSE: Comment received. Please see the site plan sheet for this revision.
Fire/Rescue
Shawn Maddox — Assistant Fire Marshal
1. Add a hydrant to entrance. Current spacing exceeds the 500' requirement.
RESPONSE: Comment received. Per our email correspondence on March 12, 2020, we have
placed the hydrant at the northeastern corner of the property as opposed to the entrance.
2. A knox box must be installed. Add a note indicating this requirement and that the location
can be coordinated with the fire marshal's office.
RESPONSE: Comment received. This note has been added to the cover sheet.
3. Provide ISO needed fire flow for the site and the currently available fire flow.
RESPONSE: The required fire flow for this site is 1500 gpm. We have received data for the
fire hydrant adjacent to 1460 Wilton Farm Road, which has an AWWA Q20 of 4347 gpm. A
note with this information has been added to the cover sheet.
ACSA
Richard Nelson —Civil Engineer
1. Show connection to public water prior to Initial Site Plan approval.
RESPONSE: Comment received. Please see the revised site plan.
VDOT
Adam Moore — Area Land Use Engineer
1. Please clarify how entrance #2 closure will be performed. Plan appears to
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
show pavement removed, sidewalk extended across existing entrance, and area
within VDOT R/W planted with grass. Please provide a detail of work to be
performed.
RESPONSE: Comment received. Please refer to the revised site plan sheet for
corrected demolition of curb and added notes regarding CG-6 installment and a
continuous sidewalk along Route 20.
2. Legend details for existing/proposed asphalt and concrete do not appear to
match areas shown on plan sheets.
RESPONSE: Comment received. It may have been a misprint, but have revised
the sheets to include material labels to clarify.
"VDOT Notes" on cover page appear to be for a different district. Please
update.
RESPONSE: Comment received. This section has been removed.
4. Extend double yellow pavement marking for left-tum stacking lane to
proposed entrance.
RESPONSE: Comment received, please refer to the updated site plan.
Please provide an MOT plan in accordance with the Virginia Work Area
Protection Manual. MOT plan should be on a separate sheet and designed for this
project, include the proposed the proposed mill and overlay, pavement marking,
pavement removal, and curb/gutter construction.
RESPONSE: Comment received. Please see sheet C8 for the MOT plan.
Please show mill and overlay on plans in accordance with WP-2. Show limits of
mill and overlay to adjacent travel lane. Also, please add the WP-2 detail to the
plans.
RESPONSE: Please see the revised site plan sheet for the limits of mill and
overlay in closing the second entrance.
Provide turn lane warrants for Route 20.
RESPONSE: A turn lane warrant analysis has been included with this
resubmittal.
Provide distances to nearest entrances or intersections on Route 20.
RESPONSE: Comment received. Please see sheet C8 for distances to Pantops
Corner Way and the Fontana Drive/Route 20 intersection.
Provide intersection sight distance lines and profiles.
RESPONSE: Visual inspection of the site has been completed and with our work
at Riverside Village, vertical sight distance is provided. Vertical sight distance
lines and profiles will be submitted at final site plan. Horizontal sight distance
has been provided.
10. Show all entrance geometry. This use will require a commercial entrance as
shown in appendix F.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
RESPONSE: Waivers for curb radius and entrance width will be submitted for
review.
11. Please show existing/proposed road and R/W widths as well as additional
information on Route 20 and entrances on the west side of Route 20. The
entrance should be aligned in such a way as to avoid conflicting left turns.
RESPONSE: We have provided the existing road and the Riverside entrance
according to the as -built. The R/W is of variable width, see sheet C8 for varying
R/W widths.
12. Please label curb/gutter.
RESPONSE: Noted, CG-6 has been labeled along Route 20.
13. Existing drainage pipe calculations and profiles are required.
RESPONSE: Comment received, existing drainage pipe calculations and profiles
will be provided with final site plan.
14. Note that the final plan must show conformance with the VDOT Road Design
Manual Appendices B(1) and F, as well as any other applicable standards,
regulations or other requirements.
RESPONSE: Comment received.
15. Due to the level of items noted in this review, these comments may not be
exhaustive.
RESPONSE: Noted.
If you have any questions or concerns about these revisions, please feel free to contact me at
Rachel(cr�,shimp-en ine�ering com or by phone at 434-227-5140.
Regards,
Rachel Moon
Shimp Engineering, P.C.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com