HomeMy WebLinkAboutSDP202000030 Correspondence 2020-03-23sfs��
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TIMMONS GROUP
YOUR VISION ACHIEVED THROUGH OURS.
March 23, 2020
Paty Saternye
Senior Planner
Albemarle County Community Development
401 McIntire Rd
Charlottesville, VA 22902
608 Preston Avenue P 434.295.5624
Suite 200 F 434.295.8317
Charlottesville, VA 22903 www.timmons.com
RE: Chattanooga — Colonnade Drive — Initial Site Plan Review — SDP201900042 - Comment
Response Letter
Dear Paty Saternye:
We have reviewed all of your comments from August 21, 2019 and made the necessary
revisions. Please find our responses to the comments below in bold lettering.
Comments to be addressed prior to the Initial Site Plan approval:
1. Pay an additional $220 for the required notices fees. The fee for notice fees was revised
in early June. It is now $435. Since only $215 was paid there is an outstanding balance
for the fees due.
UPDATE: Comment addressed.
Comments to be addressed with the FINAL Site Plan submission:
2. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
Comment Acknowledged
3. [4.20] Setbacks. Address the following:
a. Revise the setback descriptions to fully specify the setback requirements. There
are special circumstances both for parking setbacks and when a sidewalk is
outside of the street right of way that apply to these parcels and therefore
should be included in the setback descriptions.
i. Revise the front setback to include the wording about when the sidewalk
is outside of the ROW.
Per surveyed information, the sidewalk is located outside of the right -of
way and additional notes should not be necessary.
ii. Revise the front setback to specify the setback for parking and loading.
The Front setback requirements has been revised on the cover sheet
too include parking and loading requirements
CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIs I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES
Clarify the location of the private street right of way. There appears to be
one which does not include the sidewalks and then another property line
further into the property which makes it appear that the sidewalks are in
the private street right of way. It cannot be determined if the sidewalk is
inside or outside of the street right of way.
Field survey has been added in place of previously used GIS. The Right
of way line should be better defined now as well as the location of the
sidewalk.
UPDATE: Comment withdrawn. Dumpsters and retaining walls are not
considered "structures".
c. Provide both of the setbacks to "residentially zoned" property for the City parcel
at the back of the two subject parcels.
Both of the requested setbacks are now provided.
d. Revise the site plan so that the setback requirements to the "residentially zoned"
parcel in the City are met. The 50' and 20' setbacks are required to that parcel as
well.
UPDATE: Address the comment as specified. Please note that since dumpsters
and retaining walls are not considered "structures" they can be within 50' side
and rear setback to residentially zoned property. However, please also note that
they cannot be in the "undisturbed buffer" (see buffer comment) since no
disturbance of any type is allowed.
Setbacks have been revised as requested.
4. [21.7(c)] Use buffer adjacent to residential and rural area districts. Revise site plan to
meet the undisturbed buffer requirements and the screening requirements for both
sides of the properties that are adjacent to a residentially zoned property. This includes
the City parcel behind the subject parcels. "No construction activity including grading or
clearing of vegetation shall occur closer than twenty (20) feet to any residential or rural
area districts. Screening shall be provided as required in section 32.7.9." Because the 20'
buffer must be left undisturbed the screening requirement must be met outside of the
20' buffer area unless a special exception is granted by the Board of Supervisors. No
clearing, grading or improvements can be done in the 20' buffer without a special
exception being granted. See 21.7(c) for a list of the specific circumstances when the
BOS may waive these requirements.
The buffers have been added to the plans where the properties are adjacent to residentially
zoned properties.
5. [Comment] Stand along parking is not allowed on a parcel without a special use permit
(SP). Either a boundary line adjustment must be done prior to the final site plan
approval or submit an applicant, fee, and all required documentation and request letter
for a SP. A shared parking agreement would also be required in order to utilize parking
on an adjoining parcel.
A boundary line adjustment is in the process of being completed and will be submitted with
once completed before final site plan approval.
6. [Comment] If a Boundary Line Adjustment (BLA) will be done in order to address this
offsite parking show this in the site plan. If this is to be done a BLA Plat will be required
under a separate submission and with appropriate fees.
Acknowledged.
7. [32.5.1(c) & 32.5.2(a)] General information. Address the following:
a. Include in the Zoning area of the cover sheet the ZMA# (ZMA1998-16) for
TMP60-40C3, the Airport Impact overlay, and the Steep Slopes — Managed
overlay information.
Cover sheet Notes information has been updated to include the above
mentioned information.
b. There are proffers for ZMA1998-16. They should be included in the site plan
sheets.
Proffers have been added to new sheet C0.1.
c. Revise the departing lot lines, and the parcel information, to be up to date.
TMP60-40132 no longer exists and was merged to be part of TMP60-40131.
Comment noted. Parcel information has been updated to indicate the above
mentioned information.
d. Show all required setbacks. Please note, there is an adjoining city parcel that is
residentially zoned, and setbacks have not been shown from that parcel.
Comment noted. Setbacks have been added for all adjoining parcels per zoning
requirements.
e. Provide all of the required information for the abutting parcel that is in the city.
That parcel is a residential parcel. See other comments in reference to
requirements for commercial uses adjoining residentially zoned parcels.
20' non disturbance buffer and 50' structure setback has been provided per
comments.
8. [32.5.2(d)] Topography and proposed grading. Address the following:
a. The Managed Steep Slopes, although shown on the sheets with the proposed
layout, are hard to distinguish except on the existing conditions sheet. Use
hatching, or some other method, on at least one of the proposed sheets so that
it is clear the improvements that will impact the managed slopes.
Comment noted. Hatching has been added to better indicate steep slopes
areas.
b. Ensure that the design standards in the steep slope overlay district, for managed
slopes, is followed.
Managed slopes are outside limits of disturbance. Design standards that apply
are being followed.
9. [32.5.2(f)] Watercourses and other bodies of water. The site plan does not show the
existing stream in the same location as the County's, or City's, GIS. Address the
following:
Ensure that it is accurately located on the site plan.
Site plan has been updated with surveyed information confirming the location
of the stream.
b. Address engineering comments in reference to any disturbance of the stream or
buffer.
Comments have been addressed/ responded to.
c. Provide the watershed note on the cover sheet of the site plan.
Watershed information has been added to the cover sheet under the site data
10. [32.5.2(i)] Streets, easements and travelways. Address the following:
a. Accurately represent the right of way lines for the existing private street. As
stated above, there appears to be two different lines for the right of way and
property line. It cannot be determined if the sidewalk is inside or outside of the
street right of way.
Street Right of way lines and property lines have been revised per site survey
to be clearly identifiable.
b. Provide the centerline, and dimension the pavement widths, for the existing
private street.
Road centerlines have been provided and pavement width have been called
out on sheet C4.0.
11. [32.5.2(j)] Existing sewer and drainage facilities. If the proposed retaining walls remain
where they are shown on the initial site plan, provide documentation that allows the
building of retaining walls within the existing drainage easement.
Design has been revised to reroute storm pipe and drainage easement. Pipe will outlet
through wall and details will be required of contractor along with a sealed structural design
for the building perming.
12. [32.5.2(k)] Private & Public easements. Address the following:
a. It appears that a public stormwater management easement will be required.
Acknowledged. Easement will be adjusted before site plan approval.
b. Provide the location and dimension of all proposed private offsite easements.
See engineering comments in reference to the possible need for offsite
construction and/or grading easements.
Wall layout has been revised per response to comment. No offsite easement
should be required.
c. Any easements required by the County must have the easement plat submitted
(separate application, fee and submission) and approved prior to the approval of
the final site plan.
Comment Acknowledged.
13. [32.5.2(I)] Existing and proposed utilities. Address the following:
a. Show all existing utilities and easements. There are utilities near the corner of
TMP60-40D0. If any of this equipment within the TMP60-40C2 parcel it must be
shown on the site plan and any easement associated with them also shown.
Field survey has been added and replaced GIS. All existing utilities and
easements are now shown on the existing conditions plan.
b. If there are any existing telephone, cable, electric or gas easement within the
site, internally or along the edge of the private street, show them on the site
plan include the deed book and page numbers for the easements.
Easement have been added per field survey.
c. Show any proposed utility easement. The submission, review, approval and
recordation of a plat and deeds of easement for all proposed easements will be
prior to final site plan approval.
Acknowledged. Easement plat will be provided before site plan approval.
14. [32.5.2(m)] Ingress and egress. Provide the distance to the centerline of the nearest
existing street intersection in both directions.
Ingress and Egress centerline distances has been provided on the Sight Distance Profile
sheet
15. [32.5.2(n)] Existing and proposed improvements. Address the following:
a. Clearly label and/or delineate areas of sidewalk and walkways. The sidewalks
along Colonnade Drive are not clearly shown, are not hatched and are not
labeled.
Sidewalks and walkways have been revised in how they appear on the plan.
b. The line that may represent the sidewalk appears to be within the parcel and not
within the private street right of way. If this is the case, show all information
available on any existing access easements along the existing sidewalk.
All easements are now provided with the addition of field survey into the plan
set.
c. Provide all dimensions and components of the dumpster pad and ensure they
meet or exceed the minimum requirements.
Dumpster enclosure detail has been revised to correspond with layout and
meet requirements.
d. Add a dimension for the width of the entrance from the private streets.
The entrance width has been labeled.
e. Add a typical dimension for the depth of the parking spaces.
Typical dimensions for parking spaces have been added to C4.0.
f. There are not enough parking spaces provided to meet the minimum parking
requirements for the proposed use. If the applicant wishes to request a
reduction in the required parking, follow the steps specified in section 4.12.12 in
reference to Transportation Demand Management (TDM). An applicant seeking
to reduce the number of required parking spaces through TDM shall submit to
the zoning administrator a parking study demonstrating how the number of
required parking spaces may be reduced through TDM. TDM is a set of tools that
provide an alternative to parking spaces upon a demonstration that the number
of vehicle trips upon which the minimum number of parking spaces required
herein will be reduced. TDM tools include, but are not limited to, mass transit,
carpooling, and parking and ride lots. The zoning administrator may reduce the
number of on -site parking spaces using TDM alternatives if the parking study
submitted by the applicant demonstrates that the use of TDM tools can
effectively eliminate the need for some of the required parking spaces. If this
option interests you please make the request, provide the study with
appropriate justifications for the Zoning Administrator's consideration.
Building and site design have been adjusted to provide adequate onsite
parking. See parking calculation on the cover.
g. Provide the required loading space on the site plan.
The building will be used as a medical office building. The use does not require
regular deliveries or drop offs and therefor the need for a loading space is not
anticipated.
h. Please note that business signage is not approved with this site plan. Although it
is appropriate to show the monument sign location on the site plan please note
that a full review of the location, dimensions, and details of any business signage
is reviewed separately from the site plan.
Update: although as specified above signs are not reviewed and approved with
the site plan on modification should be made in the site plan. Revise the
monument (Freestanding) sign location to meet the minimum setback for
freestanding signs in the HC zoning district (4.15.11). The sign shown is closer
than 5' to what appears to be the property line and therefore must be relocated.
The monument sign location has been revised per the minimum setback
requirements. See sheet C4.0
Provide the required handicapped parking space signage.
Handicap parking space signage has been added to C4.0.
16. [32.5.2(e), 32.5.2(p), & 32.6.2(j)] Landscape plan. A landscape plan is required in the
final site plan that complies with section 32.7.9. A landscape plan was submitted but
requires additional information for the final site plan. Such information should include,
but is not limited to, the following:
a. Full schedules and information on the plantings proposed.
Plant schedule has been added to L2.0
b. Updated information on calculations, such as canopy, once species are specified.
Calculations have been updated on L2.0
c. Revise calculation so that required number of trees is rounded up and not down,
such as in the street tree calculation.
Calculations have been revised. See sheet L2.0
d. Existing trees and landscape features..
Existing landscape features have been noted
e. Conservation checklist (signed, dated & filled out). Please note that there are
several areas required to be maintained as "undisturbed buffers" (see other
comments on required buffers). All existing vegetation in those areas must be
undisturbed and conserved.
Conservation checklist has been added to L2.0
f. Tree preservation details.
Tree preservation detail has been added to L2.0
g. Show shrubs that will be provided in the planting areas of the parking lot.
Shrubs have been added
h. Screening of the parking lot from the two adjoining residentially zoned parcels
(TMP60-40C4 & Parcel 7-1.101 in the City).
Screening has been provided
Screening of the required loading space and dumpster location.
Screening has been provided
17. [32.5.2(n) & 32.6.2(k)] Outdoor lighting. A photometric plan is required on the final site
plan that meets all requirements of section 4.17. Ensure the photometric plan includes
all free standing and wall mounted lighting that is proposed.
An outdoor photometrics plan will be provided as soon as possible.
18. [Comment] Please note that business signs are reviewed by separate submission.
Acknowledged
19. [Comment] See the other SRC reviewer comments attached. All SRC reviewer comments
must be sufficiently addressed prior to final site plan approval.
Comment Acknowledged
20. Update: New Comment: Prior to final site plan approval pay an additional $215 in initial
Site Plan notice fees. Comment #1 above was incorrect in that no notice fee had actually
been paid prior to 8/21/19. Review staff apologizes for having misinterpreted what
notice fee had already been paid and having requested in that comment that only $220
needed to be paid.
Owner has been made aware of the balance owed for the initial site plan submission
and the balance will be paid when possible.
CDD Inspections Comments (Michael Dellinger):
1. Add the following note to the general notes page: Retaining walls greater than 3 feet in
height require a separate building permit. Walls exceeding 4 feet in height require a
stamped engineered design also. Walls require inspections as outlined in the USBC.
Commented noted. Note added to Sheet C1.0.
2. Add the following note to the general notes page: Accessible parking spaces and access
isles shall not have a surface slope greater than 1:48. Access isles shall be at the same
level as the parking space they serve.
Commented noted. Note added to Sheet C1.0.
3. Add the following note to the general notes page: All water lines, sewer lines, and fire
lines from the main to the structure MUST have a visual inspection performed by the
building department.
Commented noted. Note added to Sheet C1.0.
4. Add the following to the general notes page: All roof drains shall discharge in a manner
not to cause a public nuisance and not over sidewalks.
Commented noted. Note added to Sheet C1.0.
ACSA Comments (Richard Nelson):
1. Submit 3 copes and water/sewer data sheets to ACSA for review.
3 copies of the plan will be provided for review
2. Provide fixture counts.
Fixture counts will be provided when available.
3. ACSA GIS indicates sewer connection is a 4-inch sewer lateral. Confirm pipe diameter.
Field survey has replaced GIS data.
4. Relocate hydrant closer to entrance.
The hydrant has been relocated closer the entrance.
5. Relocate meter closer to pavement and grass area.
The meter has been relocated as requested.
Fire Rescue Comments (Shawn Maddox):
1. A knox box is required. Please add a note indicating such and that the location can be
coordinated with the fire marshal's office.
A knox box has been added to the layout plans with a note to coordinate location with fire
marshal's office.
2. Will the building be sprinklered? If so the FDC must be shown and have a hydrant within
100' of the FDC.
An FDC has been provided in the drive island along the entrance and the FDC will be provided
on the building within 100'.
3. Confirm the building height to ensure the travel width is adequate.
The building height has been confirmed to be less than 30'
4. A fire flow test will be required prior to final acceptance.
A fire Flow test has been performed and is provided in the FSP Submittal
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624.
Sincerely,
Jonathan Showalter, PE
Project Engineer