HomeMy WebLinkAboutWPO201800041 Checklist - Project Closeout (Administrative) 2019-12-17 WATER PROTECTION (CONSTRUCTION)
FI'L PCISIROIST AT TIME OF COMPLETION (BOND RELEASE)
IMAGING CENTER INSTRUCTIONS
CHECKLIST
The Inspector/Management Analyst is to complete this form 4141n' italfil of project completion and/or bond
release; place the completed form in the WPO folder and forward to the Imaging Center for digital closeout into
LaserFiche. Once items have been placed in LaserFiche,Imagiinng, Center� staff will forward to.Centralized Filing.
WPO# Wig �"LY� V PROJECT TITLE(Vr It WountiP3LL 1Qn
FULL NAME INSPECTOR: FINAL ACTION DATE: 2°2-"
- - ------------------------------------------------------------------------- -----
CountyView—
El Status/Status Date updated
Hardcopy—File Folder Closeout: All items listed shoull be placed in project folder,in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Inspector/Management Analyst has the discretion to inclu any item deemed necessary to
provide clarity to the file,please indicate that item on the"Other"lines provided.
Digital Closeout Instructions: Be ow each item please indicate if .ging Center is to scan the document;
or, if the document is already in digital forma, can be saved to LaserFiche. 'lease provide the digital location
(path/name)of the document in the space pro '•ed.
El Preconstruction Meeting Form
El Scan El Saved locatio
El Grading Permit
El Scan ❑ Saved location
El Inspection Requests
El Scan El Saved location
El Inspection Results(Include any inspection tickets, •e os,photos,etc.)
El Scan ❑ Saved location
El Bond Reduction/Bond Release Notices from Insp= tor ,o Management Analyst
El Scan El Saved location
El Conservation Checklist
El Scan ❑ Saved locati•
El As-built/Construction Plans
El Scan El Saved lo•.tion
El Other(Please explain)
El Scan El Save* location
❑ Other Plans - At the Inspector's •'scretion, copies of unapprove s plans/plats may be placed in the file if they
lend clarity to the review at . later date. If such plans are in uded, they should be clearly marked as
unapproved and contain a n t e clarifying why it was included.
El Scan I Saved location
NOTES: WPO project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the County
Engineer for corrective action.
Draft 12-5-2013
WATER PROTECTION (REVIEW)
FILE CLOSEOUT AT TIME OF ENGINEERING APPROVAL/DENIAL
IMAGING CENTER INSTRUCTIONS
CHECKLIST
The Lead Engineer is to complete this form within 30 days of final action of WPO plan; place the completed
form in the WPO folder and forward to the Imaging Center for digital closeout into LaserFiche. Once items
have been placed in LaserFiche,Imaging Center staff will forward back to the Engineering Department.
WPO# ( ao D PROJECT TITLE �L �� � i P�dU��6 g11y.
FULL NAME OF ENGINEER: 'mil W) FINAL ACTION DATE: I/io I i'
Co intyView— i
Limits of Disturbance Area(Ac)updated 0 - -A C
_ Status/Status Date updated
_
Hardcopy—File Folder Closeout: All items listed should be placed in project folder,in reverse
chronological order(latest on top).
Please check each item included in this folder.To indicate that an item is not applicable to this file, place an"N/A"
next to the check box. The Lead Reviewer/Engineer has the discretion to include any item deemed necessary to
I provide clarity to the file,please indicate that item on the"Other" lines provided.
I
1 Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document;
I or, if the document is already in digital format, can be saved to LaserFiche.Please provide the digital location
(pat name) of the document in the space provided.
Su\ovAkT1'QV
Applicy�ation(signature copy) VES C P — h U(0l f r ok S P
;K Scan El Saved location �,T t��y��,�.��
Approved &S Plind/or SWM Plan and/or SWPPP(stamped"Approved")
i Scan El Saved location
❑ Approved Mitigation Plan(stamped"Approved") . l r A.
❑ Scan ❑ Saved location 1"
❑ SWM Maintenance Agreement(executed and recordeq)
El Scan Scan Saved location 1� A
❑ SWM Deed/Easement Plat(recorded)
ElScan ElSaved location pi
Pc i
❑ Nutrient Credit Agreement A 1
ElScan IIISaved location /v
❑ Calculations stamped"Approved" '
El Scan III Saved location po-
Bond Estimate ����"^
III Scan El !cV 1 Saved location (A)['h'/\ a
1 ❑ ACOE/ACSA/VDOT Approval Letter(s) lr
El Scan ❑ Saved location (V Ar
Other(P ase explain) S w e
Scan ❑ Saved location
❑ At the Engineer's discretion, copies of unapproved plans/plats may be placed in the file if they lend clarity to the
review at a later date. If such plans are included, they should be clearly marked as unapproved and contain a
note clarifying why it was included.
j ❑ Scan ❑ Saved location — —
NOTES: WPO project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the County
Engineer for corrective action.
Draft 08-10-2017