HomeMy WebLinkAboutSDP201900072 Review Comments Final Site Plan and Comps. 2020-03-24COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
Memorandum
To: Craig Kotarski, Timmons Group (craig.kotarski&timmons.com)
John Thier, Turner Enterprises (john&tumer-enterprises.com)
Kim Mellon, Timmons Group (kim.mellongtimmons.com)
From: Mariah Gleason
Division: Community Development — Planning
Date: January 24, 2020
Revision 1: March 24, 2020
Subject: SDP201900072 Beaver Creek Medical Office Building — Final Site Plan (digital submittal)
The final site plan referenced above has been reviewed by the Planning Services Division of the Albemarle County Department
of Community Development (CDD) and by other members of the Site Review Committee (SRC).
The Planner will approve the plan when the following items (from the Planner and from other SRC plan reviewers) have been
satisfactorily addressed and when all SRC plan reviewers have indicated in writing their tentative approvals. [Each comment is
preceded by the applicable reference to the Albemarle County Code.]
[32.5.2(s)] Coordination ofplans. See attached comments from Jack Kelsey regarding the alignment of County -planned
improvements into the site design and plan. The final site plan for this development will need to align/coordinate with the
planned road improvements.
Rev. 1: Comment not fully addressed. Comparing the revised plan against previous comments, it appears that
changes to the site design have made some comments irrelevant. However, show construction/reconstruction of an
ADA ramp on the western site entrance between this property and TMP 60-39 from Ivy Rd/Rt 250.
2. [32.5.2(i)] Easement area. It was difficult to identify on the plans maps where current easements are located on the property.
This was particularly true for the access easement between this property and TMP 60-39. In reviewing the planned
improvements associated with this development, it appears that instead of vacating and realigning the current access
easement and having an additional easement to allow the off -site parking, the necessary easement area — for access,
construction, maintenance, and use — between this parcel and the owner of TMP 60-39 — should actually be drawn to the
extent of the paving improvements shown on that property. Also, please clarify what the Dominion Energy easement on
Sheet C2.1 is being adjusted from and to.
Rev. 1: Follow up comment. Thank you for providing clarity in the plan maps and in the comment response letter.
Please submit an easement plat, and related maintenance agreements, to the County for review/approval. See
Comment 12(a) below, regarding process.
[32.5.1(c), 32.5.2(a)] Setbacks. Rev. 1: Comments addressed.
a. In the Setback notes on Sheet CO.0, reference both special exceptions that are currently in review by the
County that need to be approved to allow this development:
i. Rear parking setback, pursuant to 4.20(a)
ii. Use buffer, pursuant to 21.7(c)
b. The setback shown along the western property boundary is incorrect. As the zoning ordinance states, the 1 Oft
front minimum setback is only from public street ROWS. Review and revise as necessary.
4. [32.6.3] Parking structure. Please submit materials pursuant to Sec. 32.6.3. In the comment response letter from the
applicant, it was indicated that architectural drawings would accompany the submission of the final site plan but our office
has not received this information digitally or physically. Rev. 1: Comment addressed.
[32.5.2(b), 4.12] Parking schedule. Rev. 1: Comments addressed.
a. The parking requirement for this us
b. e, based on the proposed square footage of the development, is 107 parking spaces [(26,600sf x
0.8)x(1/200)=106.4, which rounds up to 107]. It is a standard practice of the County to round up to the nearest
whole number if the minimum number of required parking spaces is found to be more than [x] whole number.
c. In the underground garage, provide auto -turn analysis to demonstrate that a reverse maneuver, from a parking
space furthest from the entrance, can be performed without a 3-point turn. If this maneuver cannot be
demonstrated, the parking spaces in the underground garage will need to be reconfigured.
6. [4.12.18] Loading areas. Loading spaces must be delineated in a manner that identifies and preserves the required
dimensions with paint striping, signage, or by other means approved by the zoning administrator. Indicate on the plans, if
not already done, how the loading space will be delineated. Rev. 1: Comment not fully addressed. Please provide a detail
for the associated signage.
7. [32.5.2(e)] Existing landscaping.
a. Provide a label for the tree line along the rear property boundary. Rev. 1: Comment addressed.
b. Show all of the trees that exist on the site currently. In looking at the County's aerial imagery, there appear to
be more trees located on the site than what is currently shown on the Existing Conditions sheet. Rev. 1: Please
provide at least one label for the vegetation surrounding the 2-story block and stucco building.
8. [32.6.2(k), 4.171 Outdoor lighting.
a. The plan needs to demonstrate anticipated footcandle measurements up to the boundaries of the property.
Please revise to extend the analysis beyond the confines of the parking area. Rev. 1: Comment addressed.
b. Provide the manufacturer cut sheets for each of the fixtures proposed on the lighting plan. It is preferred that
the cut sheets be inset onto the appropriate plan sheet. The cut sheets need to include the total lumens emitted
by the fixture and, if the total lumens is 3,000 or more, that the fixture is a full cutoff luminaire. Rev. 1:
Comment not fully addressed. Thank you for providing these cut sheets. The luminaire identified as S3
appears to exceed 3,000 lumens. As such, this fixture will need to be a full cutoff. Review and revise
accordingly.
c. Albemarle County assesses photometric plans based on a maintenance factor, or "LLF", of 1.0. Please revise
the table of Sheet SELL to include this information. (Note: Before the C/O is issued, site inspectors will use
the lighting plan and this information to evaluate whether the as -built lighting aligns with the site plan.)
Rev. 1: Comment addressed.
d. [New - Rev. 11 Spillover of lighting from fixtures cannot exceed 0.5 footcandles at the property line.
Review and revise accordingly.
9. [Albemarle County Engineering Policy] Sight distance. Indicate the sight distance lines for entrances and left turn lanes.
This information did not appear to be included or labeled on Sheet C5.1, as noted in the applicant's comment response
letter. Rev. 1: Comment addressed.
10. [Albemarle County Engineering Policy] Benchmarks. It was difficult to locate benchmark locations on the plan maps.
Provide a label to clearly identify these elements. Rev. 1: Comment addressed.
11. [32.5.2(a)] Neighboring lots.
a. Update the use on TMP 60-37 to reflect "funeral home" uses as this is the use defined by the ordinance.
Rev. 1: Comment addressed.
b. Update the zoning on 60-36 to reflect "C-1 Commercial" in accordance with the County zoning map.
Rev. 1: Comment withdrawn.
12. [Comment] Process.
a. If easements are proposed/needed, they will need to be submitted to the County for review/approval, recorded,
and noted on the final site plan prior to the plan's approval. Rev. 1: Comment remains. Please submit any
easement plats and related agreements to the County for review/approval. The easement plat will
require an application and fee. Once approved, the easement will need to be noted on the appropriate
plan maps with a deed book and page reference.
b. The special exceptions associated with this development are in review and will need to be approved by the
Board of Supervisors prior to approval of the final site plan. Rev. 1: Comment remains. The two special
exceptions associated with this site plan will be considered by the Board of Supervisors on April 15,
2020. If the special exceptions are approved, the notes in the Setback and Zoning section will need to be
updated to reference the approved resolution action. Apologies that more accurate direction regarding
the aforementioned notation was not provided previously.
Additional comments based on plan dated 2/4/2020:
13. [Comment] Proposed sign location. In accordance with recent County guidance, please remove proposed sign location
depictions and labels from all plan sheets.
OTHER SRC REVIEWERS
Albemarle County Engineering Services (Engineer)
Matthew Wentland, mwentlandgalbemarle.org— Requests Changes; see comments below
1. The VSMP plan will need to be approved prior to Final Site Plan approval.
2. Off -site easements and SWM easements will need to be recorded prior to FSP approval. A Deed of Dedication will
need to be signed and recorded for the SWM facility easements. This will filled out by the County and forwarded to
the applicant when the plat is nearing approval.
3. Provide additional spot elevations/detail in the area of the dumpster pad and inlets 202 and 602. There appears to be a
high point in the gutter between inlet 202 and the dumpster pad and it needs to be shown where the stormwater from
the dumpster pad and the parking close to inlet 102 will enter the stormwater system.
Albemarle County Information Services (E911)
Brian Becker, bbeckergalbemarle.org — No Objection
Albemarle County Building Inspections
Michael Dellinger, mdellinger a albemarle.org — No Objection
Albemarle County Department of Fire Rescue
Shawn Maddox, smaddox(kalbemarle.org — No Objection; thank you for addressing previous comments
Albemarle County Service Authority
Richard Nelson, melson(kserviceauthori, .org — Requests Changes; comments were provided directly to the applicant on
3/10/2020.
Virginia Department of Transportation
Adam Moore, adam.mooregvdot.vir ig nia.gov — Requests Changes; see comment letter attached
Architectural Review Board
Patricia Saternye, psatemyegalbemarle.org — Requests Changes; see comment letter attached
Albemarle County Facilities Planning & Construction
Jack Kelsey, jkelsey(a-)albemarle.org — Comments will be forwarded upon receipt
In accordance with the provisions of Section 32.4.3.5 of Chapter 18 of the Code, if the applicant fails to submit a revised
site plan to address all of the requirements within six (6) months after the date of this letter, the application shall be
deemed to have been voluntarily withdrawn by the applicant.
Please contact Mariah Gleason in the Planning Division by using mgleason@albemarle.org or 434-296-5832 ext. 3097 for
further information.
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
t Orange Road
CA"per Virginia 22701
Stephen C. Brich, P.E.
Commissioner
February 27, 2020
Mariah Gleason
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Re: SDP-2019-00072- Beaver Creek Medical Office Building — Final Site Plan
Dear Ms. Gleason:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Timmons Group, dated
November 25, 2019 and offer the following comment. Note; previous comment still remains
applicable from last submission.
Land use
1. An approval Access Management Exception is required prior to approval of the final site
plan. Preliminary information regarding the AM-E has been discussed with Steve
Schmidt of Timmons Group.
If further information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency Iand Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
�X6
Adam J. Moo , P. .
Area Land Use Engineer
Charlottesville Residency
WE KEEP VIRGINIA MOVING
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
March 16, 2020
Craig Kotarski
Timmons Group
608 Preston Avenue, Suite 200
Charlottesville, VA 22903
Fax (434) 972-4126
RE: ARB-2019-146: Beaver Creek Medical Office - Final (TMP 06000-00-00-03800)
Dear Mr. Kotarski,
We have received revised site plans and architectural plans for the above -noted application that
address the conditions of approval the Architectural Review Board requested at its January 6, 2020
meeting. The following revisions are requested to make the proposal consistent with those
conditions as well as the Entrance Corridor design criteria.
1. Provide a perspective view showing the northeast corner of the building and the entrance to
the underground parking as viewed from the EC.
Rev. 1: Comment addressed.
2. Provide information on the VLT and VLR ratings for the window glass. Ensure that the glass
meets the required limits.
Rev. '1: Comment addressed.
3. Add the standard window glass note to the drawings with the next submission: Visible light
transmittance (VLT) shall not drop below 40%. Visible light reflectance (VLR) shall not
exceed 30%.
Rev. 1: Comment addressed.
4. Provide a material sample for the aluminum panel mechanical roof screen.
Rev. 1: Comment addressed.
5. Revise the east building elevation labels to clearly state the materials and colors of all
components of the building, including spandrel glass, if proposed.
Rev. 1: Comment not yet fully addressed. Address the following:
a) Ensure that the color is provided for each of the components in the elevation. The
following do not have their colors listed on the elevation:
i. The stone veneer
ii. The Wood -Look Panel
iii. The Aluminum Storefront System
iv. The Precast Concrete Panels
v. The Aluminum Sunshade System
vi. The Aluminum Panel Mechanical Roof Screen
vii. The Aluminum Glazing Infill Panels
viii. The Aluminum Curtain Wall System
b) Ensure that "Light Beige" and "Dark Beige" colors are the actual manufacture's color
names and not a general description of the color.
6. Revise the materials information on the east building elevation to specify that all window
glass is not tinted or provide window glass samples for review.
Rev. 1: Comment addressed.
7. Include the type, manufacturer and color of the material utilized in the dumpster enclosure in
the dumpster detail.
Rev. 1: Comment not vet fully addressed. Address the following:
a) Revise the "Detail — Concrete Dumpster Pad" to no longer state in a label "Refer to
architectural plans for enclosure details" or clarify where on the architectural plans the
additional details are provided.
b) Add a note or label that specified that the screening fence is opaque.
8. Provide a roof plan showing the location and height of the rooftop mechanical equipment.
Revise the elevation views to include dashed lines for the rooftop mechanical equipment.
Confirm the reason for not showing the roof screen in the perspective views.
Rev. 1: Comment not yet fully addressed. Address the following:
a) Revise the roof plan to include the maximum height of the roof top equipment.
b) Revise the roof plan to specify the height of the Aluminum Mechanical Screen Wall.
c) If this information has been provided on a different sheet, as appears to be the case
from Roof Plan note #2, those sheets could be provided.
9. Revise the plan to include all building mounted lighting and extend the lighting calculation
grid to the EC.
Rev. 1: Comment not vet fully addressed. Address the following:
a) Ensure that all lighting meets the requirement of "The spillover of lighting from
luminaires onto public roads and property in residential or rural areas zoning districts
shall not exceed one half footcandle." This requirement is not being met in the following
places:
i. Along the right of way of Ivy Road.
ii. Along the southern property boundary, where it is adjacent to TMP 60-4005.
b) The S3 (WPLED26N) light fixture is above 3,000 lumens. Because of its curved bottom
it does not appear to be full cutoff. All light fixtures above 3,000 lumens must be full cut
off in design. Revise the site plan to meet this requirement.
10. Ensure that the photometric plan was calculated using a Light Loss Factor (LLF) of 1.0 and
note this on the plan.
Rev. 1: Comment addressed.
11. Revise the lighting plan to include the color of the light poles.
Rev. 1: Comment initially specified was addressed. However, the height of the poles has
been revised since the last submission. Revise the pole mounted fixture heights, listed on
sheet SE1.0 to specify that the freestanding pole mounted fixtures do not exceed a height of
20'.
12. Revise the lighting plan to include the standard lighting note. "Each outdoor luminaire
equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire
and shall be arranged or shielded to reflect light away from adjoining residential districts and
away from adjacent roads. The spillover of lighting from luminaires onto public roads and
property in residential or rural areas zoning districts shall not exceed one half footcandle."
Rev. 1: Comment addressed.
13. Revise the plan to provide 3%2 inch caliper large shade trees along the EC.
Rev. 1: Comment addressed.
14. Revise the label for the "temporary easement for entrance" in the site plan to indicate when
the easement is to be vacated. Show how the easement will not conflict with the proposed
building or landscaping.
Rev. 1: Comment addressed. Applicant has stated that "... this easement will expire upon
completion of the Ivy Road sidewalk protect construction.... Beaver Creek MOB construction
will be coordinated with the County to ensure that it doesn't interfere with the Ivy Road
sidewalk proiect."
15. Revise the plan to provide a minimum of 5' between proposed trees and the gas line.
Shifting the sidewalk closer to the building and locating the trees closer to the curb may be
an option.
Rev. 1: Comment addressed.
16. Revise the site plan to increase the clearance between the large shade tree that is adjacent
to the parking lot, and within 2' of the gas line, and the gas line.
Rev. 1: Comment addressed.
17. Revise the site plan to add one small tree along the east perimeter of the parking area.
Rev. 1: Comment addressed.
18. Move the two large trees away from the dumpster to other interior islands within the
southern parking row to avoid damage.
Rev. 1: Comment not yet fully addressed. Although the dumpster has been relocated to
avoid conflict with the required landscaping, the modifications made require that the
following to be addressed:
a) The sugar maple iust to the south of the dumpster area is still to close and would be
damaged by the trash truck. Move the tree at least 5' further south.
b) Revise the site plan to include a total of eight interior parking lot trees. Parking lot
islands have been removed from the southern most row of parking spaces. Although
there are now trees along the perimeter of the parking lot they meet the "perimeter'
parking lot tree requirements and do not meet the "interior' parking lot tree requirement.
There should be one large shade tree in the interior of the parking lot for every ten
parking spaces. Therefore eight interior trees should be provided and only six interior
parking lot trees are currently shown within the parking lot. Two more trees could be
included by adding two landscaping islands within the southern most row of parking.
19. Sign applications are required for all proposed signs.
Rev. 1: Comment addressed. Applicant has stated that an application for any signage will
be submitted.
20. If this will be a multi -tenant building, submit a comprehensive sign plan for review. Rote that
ARB approval of a comprehensive sign plan is required for multi -tenant buildings prior to
ARB approval of the final site plan.
Rev. 1: Comment addressed. Applicant has stated that the building is intended to be a
single tenant building.
21. Incorporate relief in the fiber cement facade, possibly through change in plane between the
wood fiber cement and the other cladding.
Rev. 1: Comment not yet fully addressed. Although a description of what is intended to
meet this condition of approval was included in the comment response letter it does not
appear that any details have been provided in the architectural drawings that show this
information. Also the 3" relief specified may not be sufficient. Revise the architectural
plans to include a detail showing what is proposed to accomplish the relief in the fiber
cement facade and then those details will be forwarded to the ARB for their review and
comments.
Within 15 days of the date of this letter, please send me a letter (by email is acceptable) indicating
whether you will or will not proceed with these revisions. If you choose not to proceed with these
revisions, staff will be unable to approve your application. If you choose to proceed with the
revisions, please forward me two set of revised drawings together with a memo summarizing the
revisions you've made. Your decision to make the revisions will suspend the 60-day review period
associated with your original submittal. However, I expect to complete the review of your revised
proposal within 2 weeks of your re -submittal.
If you have any questions about this action, please contact me as soon as possible. I look forward to
receiving your revisions and completing this review with an approval letter.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Paty Sate e
Senior Planner
psaternye@albemarle.org
cc: John Their
2246-2248 Ivy Road LLC
P.O. Box 13
Ivy, VA 22945
File
COUNTY OF ALBEMARLE
Department of Community Development
REVISED APPLICATION SUBMITTAL
This form must be returned with your revisions to ensure proper tracking and distribution.
County staff has indicated below what they think will be required as a resubmission of revisions.
If you need to submit additional information, please explain on this form for the benefit of the
intake staff. All plans must be collated and folded to fit into legal size files, in order to be
accepted for submittal.
TO: Paty Saternye DATE:
PROJECT NAME: ARB2019-146 Beaver Creek Medical Building
Submittal Type Requiring Revisions () indicates
Submittal Code
County Project Number
# Copies
Erosion & Sediment Control Plan E&S
Mitigation Plan MP
Waiver Request WR
Stormwater Management Plan SWMP
Road Plan RP
Private Road Request, with private/public comparison
PRR
Private Road Request — Development Area PRR-DA
Preliminary Site Plan PSP
Final Site Plan or amendment FSP
Final Plat FP
Preliminary Plat PP
Easement Plat EP
Boundary Adjustment Plat BAP
Rezoning Plan REZ
Special Use Permit Concept Plan SP-CP
Reduced Concept Plan R-CP
Proffers P
Bond Estimate Request BER
Draft Groundwater Management Plan D-GWMP
Final Groundwater Management Plan F-GWMP
Aquifer Testing Work Plan ATWP
Groundwater Assessment Report GWAR
Architectural Review Board ARB
ARB2019-146
2
Other: Please explain
For staff use onl
Submittal
Code
#
Copies
Distribute To:
Submittal
Code
#
Copies
Distribute To:
ARB
2
Paty Saternye