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HomeMy WebLinkAbout1993-03-15 adj M.B. 43, Pg. 258 March 15, 1993 (Afternoon Adjourned Meeting) (Page 1) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 15, 1993, at 1:00 P.M., Meeting Room 7, County office Building, McIntire Road, Charlottesville, Virginia, said meeting being adjourned from March 10, 1993. PRESENT: Mr. Edward H. Bain, Jr., Mr. David P. Bowerman, Mrs. Charlotte y. Humphris, Messrs. Forrest R. Marshall, Jr., Charles S. Martin (arrived at 2:06 P.M.) and Walter F. Perkins. ABSENT: None. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., Deputy County Executive, Richard E. Huff, II, and Executive Assistant, Roxanne W. White. Agenda Item No. 1. The meeting was called to order at 2:03 P.M. by the Chairman, Mr. Bowerman. Agenda Item No. 2. Work Session: 1993-94 County Budqet. Mr. Bowerman suggested that the Board make a decision on each budget item as that item is discussed by taking an actual vote on any suggested changes. No item will go on the reconsideration list just at the request of one member. Board members concurred. Mr. Marshall announced that he would be out of town the week of March 22, 1993, but wanted to make sure that he would have input on setting the tax rate which is scheduled to be set on March 24, 1993. Budget Overview: County Executive, Robert W. Tucker, Jr. Mr. Tucker said he first would like to respond to some comments that were expressed at the public hearing on March 10. Comments were made by Kevin Cox concerning the number of employees in the County. The total number of employees break- down is 78 percent employed by the school system and 22.5 percent employed by general government. Using figures from 1988 to the present, the County's population has increased by 9,316 people or 14.7 percent in that time period. A statement was made that business was downsizing which is true, but that is also a result of the economy. That does not mean that the County's population or demands for services are decreasing. During that time period, the number of employees in general government increased by .58 per 1,000 population; schools employees increased by 1.37 per 1,000 population. That is an actual increase of 8.1 percent employees per 1,000 population. During the same period, the school enrollment population averaged over 250 students per year which also included the opening of Agnor-Hurt Elementary School. Secondly, a comment was made by Pam Starling about the general fund contribution to the schools. Ms. Starling indicated that the general fund contribution to the schools had decreased over several years. Again staff looked at local contributions from FY 1982 through FY 1994. In FY 1982 the local contribution to the schools was 11.9 million. At this time, $34.3 million is recommended. The percentage of contribution is approximately the same. Lastly, he previously mentioned a concern to the Board about an addi- tional $1.0 million in debt service for FY 1995. In addition to that debt service is the opening of the new Hollymead Middle School. These are not the final numbers, but staff is projecting additional revenue for FY 1994-95 to be about $2.64 million. Again the debt service in FY 1995 will about $1.0 million and the opening of the new middle school will be about $1.3 million. It cost a little over $900,000 to open Agnor-Hurt School. These two committed projects already cost $2.3 million. Mr. Bain asked staff to provide some statistics on the number of employees, population growth, increase in school population, local contri- bution to the school system, etc., for the last three or four years. Mr. Tucker said in FY 1990, the contribution to the school system Was $26.9 million. This next year the contribution is $34.3 million. Mrs. Humphris read a sentence from a statement made by the Coalition on Tax Equity: "To make whatever adjustment is necessary to reduce and contain the cost of government so that its budgetary growth does not exceed the over- all rate of inflation adjusted to accommodate the increase in population." She asked for figures on this statement. Mr. Tucker said if staff were to take off from the top the revenue sharing and debt service, which he feels are committed, and then try to look at the "true" operations, the Board might be surprised to find out what is already being done. Mr. Martin said he can understand taking off revenue sharing, but he would include the debt service. The debt service is the Board's effort to plan. Mr. Bain asked why this is such a large increase in the revenue sharing. Mr. Tucker said the amount is calculated on the FY 1991 reassessment which is the year that the County had an average increase of 26 percent. M.B. 43, Pg. 259 March 15 1993 (Afternoon Adjourned Meeting) , (Page 2) Mr. Marshall said even the University of Virginia had a sizable reduction in force. The County has not bothered to cut personnel because it has not been forced to. He questions whether these pupil/teacher ratios in the schools are realistic. He is not convinced the ratios need to be as low as they are. Mr. B°werman asked if the $1.0 million is a recurring cost or if it will drop somewhat next year. Mr. Tucker said the cost will peak until the County gets into another major building improvement. Mr. Bowerman asked what amount of that $1.0 million is recurring debt service and what amount is principal. Mr. Tucker said the entire amount is debt service and principal. Mr. Bowerman then asked what does that amount decrease to in the next year. He is trying to determine what percentage of that $1.0 million can be added to the debt service. He asked if some portion of that $1.0 million is a nonrecurring cost which could be associated with the opening of the middle school. Mr. Tucker said the debt service cannot be isolated and attributed to one building improvement. Mr. Bowerman asked that a copy of Pam Starling's letter be provided to the Board. Board of Supervisors, Ella W. Carey, Clerk, Present. Requested $291,400; Recommended $280,203. Mr. Tucker said the FY 1992-93 budget for the Board of Supervisors decreases by $24,507 (8 percent). Excluding $22,493 in one-time costs and Board contingency funds, the actual baseline increases by 1.5 percent over FY 1992-93. The only significant change in the operating budget is a reduction of $13,200 in the cost of the annual audit due to an overprojection of the actual cost in the prior year. Reductions in the baseline request included a reduction Of $1,600 in Overtime and part-time wages. Not recommended for funding is $9,000 for recodification of the County Code. Although the state Code requires that the County Code be recodified from time to time, this has not been done in five years. Recodification of the Code is shown as a deferrable item. Baseline funding is recommended. Mr. Bowerman asked why a telephone cost $470. Mr. Tucker said the cost includes installation, the telephone and annual operating costs. There were no changes recommended. County Executive, Robert W. Tucker, Jr. Requested $398,056; Recommended $395,456. Mr. Tucker said the total budget for the County Executive's office increases by $15,264 (4.2 percent) reflecting an 8.7 percent decrease in operating expenses and a 56 percent decrease in capital costs. Significant changes in the operating budget include a reduction in printing costs by substituting reprinting of the new service guide for the annual report and elimination of the Management Information Service (MIS) subscription service from ICMA ($600). Not recommended for funding is a microcomputer and software at a cost of $2,000. The microcomputer is shown as a beneficial item. Baseline funding is recommended. There were no changes recommended. Personnel, Carole Hastings, Director of Personnel/Human Resources, Absent. Requested $186,300; Recommended $186,300. Mr. Tucker said the total Personnel budget increases by $32,600 (21 percent), which reflects a 12.7 percent increase in general government benefits (unemployment, early retire- ment, part-time annuities) and a 22.8 percent increase in general government's transfer to the school division for operating expenses of the Personnel Department. Significant increases in the operating expenses of the Personnel Department are the addition of one clerical position in the current year and the transfer of the Training Coordinator's position to the Personnel budget in FY 1994. Also included are additional funds to upgrade for a Benefits Analyst position. Not recommended for funding is a part-time clerical position for the Benefits Division ($9,765), wide screen VCR/TV for training purposes ($3,000) and slide/overhead capability for microcomputer and two laster printers ($4,500). The part-time position is shoWn as a beneficial item and the other two requests are deferrable items. Baseline funding is recommended. There were no changes recommended. Legal Services, George St. John, County Attorney, Absent. Requested $270,556; Recommended $270,556. Mr. Tucker said the total budget for the office of the County Attorney increases by $76,676 (39.5 percent) which reflects the additional costs for the second Deputy County Attorney. The decreased salary and benefit cost reflect nine months for the current County Attorney, while the contingency costs reflect $90,000 for the projected salary, benefits and operating expenses of the additional attorney, Baseline funding is recommended for the office of the County Attorney. Also, included in the funding recommendation'is the projected contingency costs of $90,000 for the transitional County Attorney position. M.B. 43, Pg. 260 March 15, 1993 (Afternoon Adjourned Meeting) (Page 3) There were no changes recommended. Mr. Huff said as a general rule, as people come in for the next couple of work sessions, the Board will hear them say this is only a small amount of money. The staff went through the budget and made some recommendations on baseline funding. With one of two exceptions, staff did not recommend funding any new equipment, new positions, new furniture, etc. Mr. Bowerman asked if he was to assume that since no new personnel were added that the level of service delivery is less for the upcoming fiscal year than the last fiscal year since the County has grown in population. Mr. Tucker said he would not say that. He thinks at this point, staff feel they will not be reducing the level of service that is provided. As the staff gets further into the year and look at the demand for service, it may find that it has to reduce the level of service. Currently it is staff's position to provide the same level of service with existing staff and equipment. Staff is recommending funding replacement equipment. Mr. Marshall felt there just needed to be more output from the employees. Mr. Bain said one of the things that is difficult for the public to understand is that the County has computerized considerably at a cost, which has saved hiring a large number of people. For example, there are 47 people in Finance doing the work that could require a lot more people and most of that work is from federal and state mandates. Mr. Tucker said Mr. Bain is correct. The Board will see when it reviews the section on Information Services that the departmental costs increased significantly due to shifting operations from the Capital Improvements Program. Mrs. Humphris said it seems to her there is a lot of misconception by the public about the Department of Finance overall and about the broad spectrum of job responsibilities that those people have. Mr. Tucker said it is important to recognize that if this county did not have the County Execu- tive form of government which includes a Department of Finance, there would be two additional elected officials with their own respective staff, the Commissioner of Revenue and the Treasurer's office. Finance - Administration, Melvin Breeden, Director of Finance, Present. Requested $1,888,243; Recommended $1,864,443. Mr. Huff said the total budget of the Department of Finance increases by $59,921 (2.9 percent) over FY 1992- 93, which reflects a three percent increase in salaries, a 4.6 percent increase in benefits, a 6.5 percent increase in operations and a 42 percent decrease in capital equipment costs. Expanded program requests are listed under each division. Finance - Administration. Requested $200,139; Recommended $199,369. Mr. Huff said the Administrative Division of the Finance Department budget decreases by four percent, which reflects a 2.34 percent increase in compensation, a 1.3 percent decrease in fringe benefits and a .6 percent decrease in operational costs. There are no significant increases or decreases in the operational budget. FUnding is recommended at the baseline level. Mr. Martin said the summary indicates a 6.5 percent increase in opera- tions which is basically being funded by a 42 percent decrease in capital equipment costs which is saying that there were capital equipment costs in the last budget that were a one-time expenses that are no longer in this budget. He questions whether this' is actually a baseline budget if the money is retained in the budget and used for operating expenses. It seems to him operating expenses are actually being increased by 6.5 percent which is not baseline. He is not necessarily complaining. Finance - Assessment and Collections. Requested $698,768; Recommended $690,998. Mr. Huff said the overall budget of the Assessment and Collections Division of the Finance Department increases by $51,597 (8 percent). This increase reflects a 6 percent increase in compensation, a corresponding 7.6 percent increase in benefits, a 4.5 percent increase in operations and a 372 percent increase in capital costs. Operating expenses reflect increased postage costs, copying costs and an increase in the full maintenance costs of the inserter machine, previously shared with the Albemarle County Service Authority. Mr. Huff noted there is a $12,000 one-time expense in assessments and collections. Several years ago the County jointly purchased an inserter machine with the Service Authority. The Service Authority is planning to move out of this building and have asked the County to buy out its interest in that machine which is the $12,000. Along with that expense is an increase of $3,600 for the County's portion of the maintenance contract of the machine. In addition, the number of taxpayers and notices that are sent out continues to increase proportional to the increase in population. The operational expenses in this particular division is higher than in other divisions. M.B. 43, Pg. 261 March 15, 1993 (Afternoon Adjourned Meeting) (Page 4) Expanded program requests total $5,375 but were not recommended for funding. Baseline funding is recommended, plus the required funds of $12,000 to purchase the Service Authority's share of the inserter. Finance - Accounting and Payroll. Requested $274,765; Recommended $268,735. Mr. Huff said the overall budget of the Accounting and Payroll Division increases by $6,442 (2.5 percent), which reflects a two percent increase in compensation, a 2.9 percent increase in benefits, a 6.5 percent increase in operations and a 100 percent decrease in capital equipment costs. The only significant change in the operational budget is a $1,500 increase in the copying costs due to increased volume. Expanded program requests totalling $2,830 were not recommended for funding. Baseline funding is recommended for the Accounting and Payroll Division. Finance - Real Estate. Requested $587,406; Recommended $582,106. Mr. Huff said the total operating budget of the Real Estate Division increases by .62 percent, reflecting a 1.3 percent increase in compensation, a 4.7 percent increase in benefits, a 22.8 percent increase in operations and a 95 percent decrease in capital equipment costs. Significant operating increases include a $1,000 increase in postage, a $1,467 increase in vehicle insurance and a $2,935 increase in education costs (state education reductions may require appraisal courses out of state) and a $2000 increase in copying costs due to underbudgeting in the prior year. Baseline funding is recommended for the Real Estate Division. The expanded request for $2,000 was not included in the recommendation. Mr. Martin said if capital outlay is decreased due to a one-time expense, and that money is put into operational costs, that shifting of money is then skewing the fact that the budget is being increased for the purpose of growth. It seems to him it would be a good idea to show that operating expenses are being increased due to whatever reason, such as an increase in population, so that the Board can see that inflation and growth in population is causing the budget to increase. That'should make it easier for the public to see why the budget has to be expanded. In future years, it would help the Board to see what portion of the growth in County government is due solely to growth in population. Mr. Bain said he thinks that would be difficult to do for general government. He does not totally disagree with Mr. Martin, but he thinks it would be tough to do and may take a lot more staff time to make a projection. Mr. Tucker said it is not quite as easy to break out numbers for growth for individual departments. Whomever did it would have to look at every operational line item, what was spent and needed the prior year, and the CPI. Mr. Martin said that is something that could be kept in mind for next year. Mrs. Humphris said it seems to her, if this were done, it would have to be done for every department and not just some of them in order to give a total picture. Finance - Purchasing. Requested $127,165; Reconunended $123,225. Mr. Huff said the total budget of $123,225 for the Purchasing Division decreases by .1 percent under the FY 1992-93 appropriation, which reflects a 1.8 percent increase in compensation, a four percent increase in benefits, a 7.9 percent increase in operations and a 68 percent decrease in capital equipment. Signi- ficant increases in the operating budget are a $750 increase in advertising and postage costs and a $1,500 increase in copy supplies due to underbudgeting in the current year. Funding is recommended at the baseline level. Not included in the recommendation was $375 for an expanded program request. There were no changes recommended for the Finance Department. Information Services, Fred Kruger, Director of information Services, Present. Request $1,090,941; Recommended $1,051,379. Mr. Huff said an over- all budget increase of $105,348 (11 percent) for Information Services reflects a nine percent decrease in salary costs due to three school positions budgeted in the current year being transferred back to the school division for better cost accounting reasons, a corresponding 12.7 percent decrease in benefits, a 24 percent increase in operating expenses and a 100 percent increase in capi- tal equipment costs. Significant increases in the operational budget are a $20,000 increase in computer cabling expenses to connect general government departments to the Local Area Network {LAN), a $6,000 increase in ongoing costs to operate the PBX system ($10,000 was transferred from the FY 1993/94 CIP budget) and $6,745 in maintenance costs for LAN network hardware. The increase of $140,000 in capital costs reflects the amount transferred from the FY 1993/94 CIP budget to Information Services to more accurately reflect the ongoing capital expenses of this department for computer hardware and software upgrades and additions. The $140,000 includes $60,000 for bridges or routers to attach remote locations to the County Office Building, $15,000 to acquire and update computer hardware for the County network, $10,000 for microcomputer software for the County's network, and $15,000 for mainframe software. The expanded program request for an Office Assistant ($22,345) is not recommended for funding, but is shown as a necessary item. Baseline funding is M.B. 43, Pg. 262 March 15, 1993 (Afternoon AdjoUrned Meeting) (Page 5) recommended for Information Services, including the $140,000 transfer of capital expenses from the CIP budget. Circuit Court, Jean Easton, Clerk, Absent. Requested $65,307; Recommended $65,307. Mr. Huff said the FY 1993/94 budget increases by $8,368 (14.7 percent) reflecting a 3.3 percent increase in salaries, a 5.7 percent increase in benefits and a 61.2 percent increase in operating costs. The operating cost increase is due to a $9,000 increase in costs for jurors and witnesses and a $1,950 increase in postage needed to contact potential jurors. Approximately 80 percent of the $9,000 increase in jury costs will be reimbursed by the State. There were no expanded program requests. Funding is recommended at the baseline level. Mr. Bain asked why the metal detector is not in use in the Circuit Court. Mr. Huff responded that Judge Peatross has said that the system is staffed on cases where he feels there is a need for it. He does not feel it is necessary for all cases. There were no changes recommended. General District Court, Sterling Hudson, Clerk, Absent. Requested $11,240; Recommended $10,440. Mr. Huff said the total budget for the General District Court decreases by $1,430 (-12 percent). There are no significant items in the budget recommendation. A dictating machine requested by the Judge was not recommended for funding, but is shown as a priority item. Funding is recommended at the baseline level. There were no changes recommended. Magistrate, D. D. Hudson, Absent. Requested $2,820; Recommended $2,820. Mr. Huff said the County's share of the baseline budget for the Magistrate's office is $2,820, a decrease of $840 (-23 percent) over FY 1992/93. Full funding is recommended at the baseline level. There were no changes recommended. Juvenile Court, Ann Patton, Clerk, Absent. Requested $34,050; Recommended $34,050. Mr. Huff said the Juvenile's Court budget decreases by $9,852 (-22.4 percent). The budget decrease is due to an overestimation of the County's share of the Juvenile Court budget in the prior year. The cost sharing formula divides the costs of operation between the County and the City of Charlottesville. The County pays the deputies directly in the Sheriff's budget and the City of Charlottesville reimburses the County by increasing its share of the Juvenile Court expenses. There were no expanded program requests. Funding is recommended at the baseline level. There were no changes recommended. Clerk of the Circuit Court, Shelby Marshall, Clerk, Present. Requested $423,474; Recommended $421,474. Mr. Huff said the Clerk of the Circuit Court's budget increases by $19,891 (5 percent). This includes a 2.6 percent increase in salaries, a 4.1 percent increase in benefits and a 17.4 percent increase in operating costs. Significant increases in operating costs were $5,755 in maintenance costs for the lease purchase of the microfilm reader/printers leased in FY 1992/93, $2,970 in health insurance costs and $8,410 in costs for indexing services due to increased numbers of instruments recorded. The state shares 80 percent of the increased costs of recording instruments. The expanded program request for filing cabinets ($2,000) was not recommended for funding, but shown as a priority item. Funding is recommended at the baseline level. There were no changes recommended. Board of Elections, James Heilman, Registrar, Present. Requested $132,168; Recommended $121,895. Mr. Huff said the Registrar's FY 1993/94 budget decreases by $12,921 (-9.6 percent), which reflects a .7 percent increase in compensation, a -8 percent decrease in benefits, a 25 percent decrease in operational costs and a 100 percent decrease in capital costs. The significant decrease in operation costs reflects a $7,900 decrease in postage due to extra mailings for redistricting in the current year. Decreased capital costs of $3,950 reflect not needing any additional voting machines in the next year (one voting machine needed for every 750 voters in each precinct). Under the expanded program request for a part-time office assistant, the cost should be $4,655 instead of $9,245. There were several other items requested but omitted. Requests were made for courier bags ($400), a filing cabinet ($180) and a terminal to hook into the state system {$450) . The expanded program requests are not recommended for funding but are shown as deferrable items. Mr. Huff said the Registrar, as well as the other constitutional officers, made a request for a salary supplement, which is to be addressed towards the end of the budget process. Baseline funding is March 15, 1993 (Afternoon Adjourned Meeting) (Page 6) M.B. 43, Pg. 263 recommended for the Board of Elections. Mr. Heilman presented a statement (on file) discussing the items requested by the Board of Elections, but not recommended for funding by the County Executive. If everything requested was funded, the budget would still show a 4.7 percent decrease overall, a 25 percent decrease in operating costs and a 74 percent decrease in capital costs. Mr. James Murray, Sr., Vice-Chairman of the Electoral Board, said he wants to confirm everything Mr. Heilman stated. Mr. Heilman is doing an excellent job and operates the office efficiently. He feels that Mr. Heilman deserves a salary increase'in an attempt to make his salary comparable to the general level of similar County employees. Motion was offered by Mr. Bain, seconded by Mr. Martin, to add to the Board's list of reconsideration items the part-time office assistant ($4,655), courier bags ($400) and terminal to hook to the state system ($450). Mrs. Humphris asked why the request was for a two-drawer filing cabinet instead of a four-drawer cabinet. Mr. Heilman said they do not have the space in the office for another four-drawer cabinet. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Commonwealth's Attorney, James Camblos, Present. Requested $300,911; Recommended $293,311. Mr. Huff said the Commonwealth Attorney's budget increase by $915 (.3 percent) reflecting a 2.6 percent increase in salaries, a .4 percent decrease in fringe benefits, a .9 percent increase in operating expenses and a 96.4 percent decrease in capital purchases. Significant changes in the budget include $5,737 in salary increases and a $5,000 decrease in automated data processing equipment purchases. Expanded program requests which includes Trial Advocacy Training ($1,200), furniture ($550), automated data processing equipment ($1,000) and a compact refrigerator ($300) were not recommended for funding. The Trial Advocacy Course was shown as a priority item, and the automated data processing equipment and furniture were shown as beneficial items. Funding is recommended at the baseline level. Mr. Camblos said when he took the Trial Advocacy Training Course he paid for it out of other funds. There is nothing else in his budget that he can cut to get extra funds. This course was absolutely, unequivocally, the best nine days that he has ever spent. This course did more for him than any other class he took in law school or otherwise. The course is highly recommended. The course helps an individual learn how to be a better advocate in the courtroom. He truly wants Cheryl Higgins to attend the course next year. The $1,200 is approximately two-thirds of the real cost of the course. He would ask that the credenza be a higher priority than the equipment. He thinks that he will be able to use funds in the existing budget to purchase the equipment so that can be removed from the request. Everything that the public sees in the front office belongs to him. With the exception of the cabinet and two chairs, everything in his private office belongs to him. He believes that he is a representative of Albemarle County and the public needs to see that. The credenza is needed in the front office to make it a more efficient work space. Mr. Bain asked why the state will not fund the Trial Advocacy Training. Mr. Camblos said the state will not fund anything. Motion was offered by Mr. Martin, seconded by Mr. Perkins to add to the Board's list of items for reconsideration the Trial Advocacy Course ($1,200). Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, and Bowerman. NAYS: Mr. Bain. (Mr. Bowerman left the room at 2:40 p.m.) Sheriff, Terry Hawkins, Present. Requested $523,407; Recommended $498,385. Mr. Huff said the Sheriff's budget increases by $2,083 (0.4 percent) over FY 1992/93. Significant increases include $20,564 (6.3 percent) in regular salary increases and a $1,519 (39.8 percent) increase in automotive insurance. Expanded program requests which included a part-time secretary ($8,977), high band radios ($7,200) and additional training ($1,000) were not recommended for funding. The part-time secretary and high band radios were shown as priority items and the additional training was shown as a beneficial item. Funding is recommended at the baseline level. Mr. Huff commented that the committee appointed by the Board to discuss radio communication needs (representatives of the Jail, Sheriff's Department and Police Department) met last week. He thinks some significant progress was made in coming up with a plan to meet everybody's needs. The committee discovered that the issue was the ability to expand the range of communication March 15, 1993 (Afternoon Adjourned Meeting) (Page 7) M.B. 43, Pg. 264 for the Jail and Sheriff's Department. The Sheriff is operating with low band radio equipment which has not been upgraded in 20 or 30 years. A full report will be coming to the Board shortly. If the Board is able to fund the radio needs, it can be justified. The idea is to tie the Sheriff's frequency in with the Jail's frequency and install a repeater tower at the Jail which would significantly improve the Sheriff's communication ability. (Mr. Bowerman returned at 2:50 p.m.) Sheriff Hawkins said this is his sixth year in office. The Sheriff's office has increased its workload from $5,000 in fees his first year to currently $22,000 in fees. In addition the civil warrant service has gone from $9,000 to over $33,000 this past year. There is only one secretary in the office. When she is not working, he has no one that he can replace her with. He thinks the issue of the radios can be resolved to improve their efficiency. Sheriff Hawkins said Albemarle County's population is now in excess of 70~000. That population affects only one of the three constitutional officers. His salary scale is set specifically on a 70,000 population basis. The Compensation Board needs those population figures by May 15, which accord- ing to the Center for Public Service, is impossible to furnish, which in effect will cost him $2,185 in salary. According to state standards he is due that salary, but the state will not recognize it because the population figures Will not reach them until July, 1993, and the effect of that is that he will not recognize any difference in salary until July, 1994. This is a technicality in state funding and nothing can be done by the state at this time. In effect he will be operating for 15 to 16 months without his appropriate pay scale. The state has acknowledged that he is due that salary. Mr. Bowerman asked if Sheriff Hawkins was requesting a salary supplement from the Board. Sheriff Hawkins said he contends that it is a salary that has already been set and is not a new appropriation. The only avenue left to him is to hire an attorney and sue the Compensation Board. This request has nothing to do with his staff. Mr. Bain said he would like to carry that issue over for discussion because it is related to the other salary issues of the constitutional officers. Mr. Marshall said he and Sheriff Hawkins are related and he would have to abstain from voting on any salary increase. He feels he has a conflict of interest. He thinks that part-time secretary is needed. Mr. Marshall then offered motion, seconded by Mr. Martin, to include on the Board's list of items for reconsideration the part-time secretary position ($8,977) . Mrs. Humphris said she thinks the high band radios need to also be addressed. She thinks it is necessary that the Sheriff and deputies be able to communicate with the Police Department. Roll was then called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins and Bowerman. NAYS: Mr. Bain. Mrs. Humphris then offered motion to include on the Board's list of items for reconsideration the high band radios ($7,200). Mr. Martin said he thought a proposal would be coming back to the Board for a tower that would allow the Jail, Police Department and Sheriff's Department to all be in communication. Mr. Huff said the high band radios requested by the Sheriff are mobile radios to be used for backup to contact the Police Department. The Sheriff can contact the Police Department with his existing equipment, although not efficiently. The proposal that will be coming back to the Board is to take this $7,200 and some money that the Jail has and spend it more efficiently in getting the Sheriff a system he can use on a day-to-day basis to provide him with County-wide coverage. Mr. Marshall seconded the motion. Roi1 was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Mr. Perkins asked if the County has pool secretaries who can go from one department to another department. Mr. Tucker replied, "no". Mr. Perkins asked what is the cost of hiring a person from a temporary agency. Mr. Tucker said the cost is more expensive than what is requested in the budget for a part-time person. Sheriff Hawkins said a temporary person would not suffice. In his department, the computer program that his secretary is involved in on a daily basis took her between six to eight months to learn and be able to utilize. In addition to that the office deals with state funds and are audited on a regular basis. It would be almost impossible to utilize a M.B. 43, Pg. 265 March 15, 1993 (Afternoon Adjourned Meeting) (Page 8) temporary person to do this work temporarily; they would need to come in on a day-to-day basis. Because of the technical nature of the work, the person needs to be trained as a permanent, part-time person. Police, John Miller, Chief, Present. Requested $5,000,406; Recommended $4,254,277. Mr. Huff said the total budget for the Police Department increases by $276,246 (6.9 percent) over the FY 1992/93 appropriation. The baseline budget increase is due mainly to an increase in compensation (9.6 percent) and fringe benefit costs (10.5 percent) with a minimal .5 percent increase in operational costs. The large increase in the costs of compensa- tion are due to several factors: approximately $40,000 to fund the Police Skill Proficiency Plan, $62,000 to fund three current year six-month police officers and a lieutenant position for a full year and $40,000 for special overtime in addition to normal merit vesting and scale adjustment. Expanded program requests are in Administration - a full-time records clerk ($19,955), part-time property clerk ($8,665) and part-time secretary ($11,360); in Patrol - five police officers ($262,520) and two traffic officers ($126,564); and in Investigations one narcotics investigator ($51,090). Capital equipment expansions are listed in each division. Funding is recommended for the base- line budget with total reductions of approximately $168,000 in the division baseline requests, mainly in overtime, supplies, equipment and vehicle replacement. No expanded requests are included in this recommendation. Mr. Martin asked Chief Miller to expand on the Community Resource Program. Chief Miller said that was a position they had last year and was used as a liaison between the neighborhood watch and the Police Department. Mr. Martin said he thinks this is one the programs where the County will get a lot for its dollars. Chief Miller said there have been a number of initia- tives that this Program started last year that have proven to be successful. The Department is proud of the results that have come from this program. Mr. Bain asked about the Conflict Resolution Training Seminar. Chief Miller said this past year he had the opportunity to attend a local seminar on Conflict Resolution. He thinks the skills he came away from the seminar with are important for supervisors and command staff in dealing with external and interagency problems. Police - Management Services. Requested $350,323; Recommended $317,243. Mr. Huff said the FY 1993/94 Management Services Division budget increases by $5,186 (1.7 percent) over the current year, which reflects a 3.3 percent increase in salaries, a 5.7 percent decrease in benefits, a nine percent increase in operations and a 100 percent decrease in capital costs. Signifi- cant increases in the operational budget are increased telephone and vehicle insurance costs. Expanded program requests for capital equipment total $13,700 and are not recommended for funding. Baseline funding is recommended. Police - Administrative Services. Requested $442,846; Recommended $381,505. Mr. Huff said the FY 1993/94 Administrative Services Division budget increases by $86,394 (29 percent) over the current year, which reflects a 36 percent increase in compensation due to the transfer of 2.5 secretarial positions from the management division and investigations, corresponding 39 percent increase in fringe benefits, an eight percent decrease in operating costs and a 62 percent decrease in capital equipment costs. Expanded program requests total $40,940 and are not recommended for funding. Baseline funding is recommended. Chief Miller said the request for a part-time secretary is due to the expanded workload generated by the Community Resource Coordinator's efforts, etc. Currently the department has 2.5 secretaries for 93 employees. Making the part-time property clerk a full time position is necessitated by the growth in the agency. He thinks it is inefficient to have a police officer doing a clerical job. Mr. Bowerman asked how the LAN connection integrate with Information Services. He thought it was a priority to unify the building. Mr. Huff said no hardware or software for a specific location is included in the cabling request for Information Services. Mr. Bowerman asked if the Board is likely to see more of these types of requests to get peripheral equipment connected to the new cabling or if this is one of the few. Mr. Huff said the Board is likely to see a large number of requests. Police - Patrol Division. Requested $3,217,864; Recommended $2,664,669. Mr. Huff said the FY 1993/94 Patrol Division budget increases by $133,409 (5.3 percent) over the current year, which reflects a 5.9 percent increase in compensation, an eight percent increase in fringe benefits, a 6.3 percent increase in operational costs and a 7.7 percent decrease in capital equipment costs. Significant increases reflect the impact of the performance plan, the full-year salary for three six-month patrol officers and a lieutenant, a $15,000 increase in health care benefits, an $11,000 increase in liability insurance and a $13,000 increase in the cost of vehicle insurance. Expanded program requests total $464,810 and were not recommended for funding. Baseline funding is recommended. M.B. 43, Pg. 266 March 15, 1993 (Afternoon Adjourned Meeting) (Page 9) Mr. Huff said last year a number of replacement vehicles were purchased using some carryover funds, which is why this division showed an enormous increase in vehicles. Staff is recommending funding nine replacement vehicles this year, plus three vehicles for people who will be coming out of school this year. A major part of the operational increase was trying to get back on the regular cycle for replacement vehicles. Also in 1990 the County purchased around 22 vehicles that year which all came due at one time. A number of the vehicles have mileage in excess of 80,000. In addition, there are a couple of vehicles with over 100,000 miles that are still in operation. Mr. Marshall asked why motorcycles are needed. Chief Miller said when the Department was looking for mobility, especially in the area of Route 29, the motorcycles were purchased. The officers found it hard to enforce the traffic laws on Route 29. It is hard to put a large police car in an inter- section where it would not be in the way. The motorcycles have proven to be efficient. The Department has seen for the last two quarters that the accidents along Route 29 have decreased and the motorcycles have had an impact on the accident rate on Route 29, between Hydraulic and Rio Roads. Mr. Martin asked what was the primary reason for purchasing the motor- cycles. Chief Miller said the primary reason was to see if something could be done about the County's traffic accident rate. The Department knew that motorcycles would be able to provide better enforcement because of their movability. A study indicated that the highest rate of accidents in the County occurs between Rio and Hydraulic Roads which is where the motorcycles have been geared in terms of enforcement and causation factors for the first three quarters. The reports indicate that motorcycles have had an influence in decreasing accidents in this area. So, the purpose of the motorcycles is being able to analyze where the accidents in the County are happening, study the causation factors and, hopefully through enforcement and education, they will have an impact on lowering the accidents. Also, he thinks in the next couple of years, the motorcycles will show their value even more during the construction phases of Route 29. Mr. Martin asked if there is a particular reason the motorcycles purchased where Harley Davidsons. Chief said those were purchased off state contract. Police - Investigative Services. Requested $845,244; Recommended $776,131. Mr. Huff said the FY 1993/94 Investigations Division budget increases by $20,909 (2.8 percent) over the FY 1992/93 appropriation. This reflects a 14.7 percent increase in cOmpensation, a 13 percent increase in benefit costs, a 6.9 percent decrease in operational costs and a 100 percent decrease in capital costs. Significant increases are the transfer of one police officer from the patrol division, the addition of the second School Resource Officer, which was budgeted in the School Division for the current year but will be shown as a transfer, i.e., revenue, in FY 1993/94, the high number of investigators participating in the performance plan and an increase in the costs of liability and vehicle insurance. Expanded program requests total $58,740 and were not recommended for funding. Baseline funding is recommended. Chief Miller commented on the narcotics investigator that was not recommended for funding. Currently there are two narcotic investigators for the County; one is assigned to the local unit and the other assigned to a federal task force. With the growth anticipated in the City, the City and the University are requesting additional resources from the County, in addition, to a supervisor. The local unit was formed in November, 1989 and the City has provided supervision of that unit. The City is asking that sometime in the near future the County consider adding additional resources to that unit. Also, when that unit was formed in 1989, it was formed with the understanding that eventually the County would get to the point where the units would be working together and the County would hopefully have enough resources to solely work on County problems. That has not been able to be achieved because all of the resources have been needed o work on the problems together. Mr. Bain asked which is a higher priority, the traffic officer or the narcotics investigator. Chief Miller said the traffic officer is the top priority. Also, the patrol officer is more important than the narcotics officer. Mr. Bain said he has heard concerns expressed about the School Resource Officer. Because of children who are in the schools who do something outside of the schools, the Resource Officer is being used outside the schools to do investigations and sometimes is not inside the school during the day. Chief Miller said when the department entered into the School Resource Program, it did so with the idea that the officer would be working in those schools, the schools would be that officer's beat and would handle all school-related problems. He still feels that way. He knows the officer is taken away from the school when he has to go to court, followup investigations, etc. He thinks it is best to look at the whole youth initiatives with them all working as one group, i.e., investigators, school resource officers and DARE officers. It has never been implied that these officers would be on the school grounds 100 percent of the time. He thinks that dedicating seven people to the youth program is appropriate. He thinks it would be more of a problem to try to M.B. 43, Pg. 267 March 15, 1993 (Afternoon Adjourned Meeting) (Page 10) take another officer away from his patrol duties and put him in a school. He has been getting positive feedback on the program. Mr. Marshall asked what is the base pay of a detective as opposed to a patrol officer. Chief Miller said a detective and patrol officer are on the same pay scale. The starting pay for a police officer is $21,828. Mr. Marshall asked how many hours an officer works a week. Chief Miller said a patrol officer works approximately 42.5 hours per week and an investigator works 40 hours per week. Patrol officers work on a 28 day work cycle. (Mrs. Humphris left the meeting at 3:27 p.m.) A detective works on a 14 day work cycle which is 40 hours every two weeks. Mr. Marshall asked if officers working more than 40 hours per week are paid at time and one-half. Chief Miller responded, "yes" Mr. Marshall asked if officers work a lot of over- time. Chief Miller said officers have overtime for a number of reasons. The biggest reason is because of court time and held overtime due to some event, shift shortage, and then callback. Mr. Marshall asked if more officers were hired, would cut down on overtime. Chief Miller said the more officers put on the street, the more opportunity for overtime because there are more things for them to get involved in. Adding police officers does not decrease over- time. In most cases adding police officers increases overtime. Mr. Marshall asked if there is anyway to cut back on overtime. Mr. Bowerman said he thinks there needs to be a work session to deal with not only the police but other aspects of County government and how it relates to private sector. Mr. Marshall said the public wants to know why the County has the overtime that it has. Mr. Marshall asked why these officers are being paid overtime. When they take these jobs, they know what is involved. Mr. Bowerman said the Fair Labor Standards Act applies to these jobs. County government cannot operate under the same rules as private industry. Police - Animal Control. Requested $144,129; Reconunended $144,129. Mr. Huff said the FY 1993/94 Animal Control budget increases by $30,348 (36 percent), which reflects a 2.2 percent increase in compensation, a seven percent increase in benefits, a 1.3 percent increase in operations, and an increase of $29,000 in capital equipment costs to replace two trucks. Other than the truck replacement, there are no significant increases or decreases. Baseline funding is recommended for Animal Control. (Mrs. Humphris returned to the meeting at 3:29 p.m.) Mr. Huff commented that Mr. Tucker has a letter submitted by the Police Officers Association thanking the Board for its support in addressing the compression issue of salaries and the skilled proficiency plan. Motion was offered by Mr. Bain, seconded by Mr. Martin, to add $71,096 for one traffic officer with motorcycle to the Board's list of items for reconsideration. Mr. Martin said he would like to look at the entire Police budget. He has no problem with just adding an amount to this budget. He thinks it is going to be difficult for the Board to go back and look at the individual requests. Mr. Bowerman said he is not going to vote on anything now that he will not support at the end of the budget work sessions. He is trying to make his decisions now. Mr. Martin said what he is looking at doing is at the end of the budget work sessions, see how much money is available and then ask the Chief to make a recommendation on the items he would prefer to have funded. Mr. Perkins said he is not voting now whether to support the item at a later date. He is voting to put the item on a list for further review depending upon what impact it has on the overall budget. Mrs. Humphris said she feels like Mr. Perkins. She will not know what the big picture looks like until the Board is finished the process. Mr. Bain said in terms of police personnel, he is to try to get to the County's goal in terms of the number of officers. There being no further discussion, roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Motion was offered by Mr. Bain, seconded by Mrs. Humphris, to add $52,670 for one patrol officer to the Board's list of items for reconsidera- tion. Roll was called and the motion carried by the following recorded vote: M.B. 43, Pg. 268 March 15, 1993 (Afternoon Adjourned Meeting) (Page 11) AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Motion was offered by Mr. Bain, seconded by Mr. Martin, to add $8,115 for a property clerk to the Board's list of items for reconsideration. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Motion was offered by Mr. Martin, seconded by Mr. Marshall, to add $51,240 for one narcotics investigator to the Board's list of items for reconsideration. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Motion was offered by Mr. Bain, seconded by Mr. Martin, to add $3,000 for Conflict Resolution Training to the Board's list of items for reconsidera- tion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: Mrs. Humphris. Mr. Martin then asked the Chief to make a recommendation as to the items he would prefer to have funded if the Board decides to add money to the proposed Police Department budget. Emergency Operations Center, Wayne Campagna, present. Requested $507,167; Recommended $427,865. Mr. Tucker said the total FY 1993-94 operating budget of the EOC is $1,251,415, a requested $267,080 (27 percent ) increase over FY 1992-93. The baseline budget is $1,012,045 or 2.8 percent over the FY 1992-93 budget with an expanded request to fund six communication officers, a possible leased space for $45,000, increased health benefits of $19,000 and an additional $25,000 in part-time and overtime expenses. Albemarle's share of the EOC's total budget is 40.83 percent, which would require a total contribution of $507,167. Baseline funding is recommended for the EOC at a 3.2 percent increase over FY 1992-93 for a total contribution of $427,865. Expanded program requests are not included in this recommendation. Expanded requests were shown as deferrable items. Mr. Tucker said the Budget Committee of the EOC Board met last Thursday and there are some new figures being generated right now. He will possibly be coming back to the Board with a new figure at a subsequent work session. There were no changes recommended. The Board recessed at 3:47 p.m. The Board reconvened at 3:59 p.m. Fire-Rescue Volunteer Coordinator - Administration, Carl Pumphrey, Absent. Requested $270,049; Recommended $212,479. Mr. Huff said the FY 1993- 94 budget of the newly created Fire/Rescue Administration Division increases by $98,717 (86 percent) which reflects a full year of funding for the new division. A full year of funding is provided in the baseline budget for the new fire prevention inspector which had been funded for half of the current fiscal year. Requested program expansions are listed under each separate program. Mr. Huff said in the current year fire prevention services, which was formally involved in the Inspections Department, was combined with the County's Fire-Rescue Coordinator. One of the problems in doing that is that the numbers from the current year to the next year does not match up well, so the increases look fairly large. For example, the salary figures in each of the current year's budget are only six month numbers for everybody. In addition, another employee was hired in January. So the comparisons are difficult. Fire-Rescue - Management. Requested $87,465; Recommended $82,385. Mr. Huff said the Management section budget increases by $31,800 (63 percent) over FY 1992-93, which is reflected mainly in personnel costs due to half year funding in FY 1992-93. Operating costs also reflect a full year of funding for the program. Funding is recommended at the baseline level. Expanded requests total $4,730 but are not recommended for funding. Fire-Rescue - Training. Requested $9,850; Recommended $4,925. Mr. Huff said the FY 1993-94 budget increases by $551 (12.6 percent) over FY 1992-93. M.B. 43, Pg. 269 March 15, 1993 (Afternoon Adjourned Meeting) (Page 12) The majority of these funds will be used to pay for certification training for volunteers, $4,374. Baseline funding is recommended for the Fire-Rescue Training Program. Expanded programs totalling $2,835 were not recommended for funding. Fire-Prevention. Requested $153,264; Recommended $110,699. Mr. Huff said the budget of the Fire Prevention program increases $64,291 (139 percent} which reflects full year funding for the program which began in January. Mr. Huff said the program will be staffed by two fire prevention inspectors and one fire prevention officer. Expanded program requests total $42,475, but were not recommended for funding. Baseline funding is recommended for the Fire Prevention program. Mr. Bowerman asked what is included in the general inspections equip- ment, listed under expanded program requests. Mr. Huff said this is for a sniffer, which reads levels of C02 and other noxious gases before officers go into certain situations, other kinds of detection equipment, flashlights, etc. Mr. Huff said this is where the officers also do their fire prevention education in the schools. They are getting more requests for doing educa- tional things and fire planning. Fire-Rescue - Volunteer Services. Requested $19,470; Recommended $14,470. Mr. Huff said the Volunteer Service baseline budget is $12,970 which reflects program expenses of $110 for postage and legal assistance. The remainder of the budget is the contribution to the Thomas Jefferson Emergency Medical Services (TJEMS), whose FY 1993-94 request is only 3.7 percent over the FY 1992-93 appropriation. The FY 1992-93 contribution was shown in a separate cost center as a contribution to a public safety agency. The TJEMS council is an independent, non-profit agency that began in 1985 and is responsible for development and implementation of a comprehensive emergency medical services system for Planning District Ten. The Council is involved with all aspects of the emergency medical care system including: coordination of the day-to-day development of the EMS system, training of EMS providers in new skills, assisting rescue squads, first responder fire departments, and hospitals in applying for federal, state and local funds, especially recommending improvements in public safety, and other community programs related to EMS, and identifying regional EMS needs. Expanded programs includes $5,000 for a Volunteer Fire-Rescue Program which is to begin a recruitment campaign for new volunteers for both fire and rescue companies. The program was not recommended for funding but was shown as a deferrable item. Baseline funding is recommended for the Volunteer Services Program. Mr. Bowerman said he would like to see the general inspections equipment funded° Motion was offered by Mr. Martin, seconded by Mr. Perkins, to include $565 for the general inspections equipment, under the Fire-Prevention cate- gory, to the Board's list of items recommended for reconsideration. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Motion was offered by Mr. Perkins, seconded by Mr. Bain, to include $1,835 for expanded training and the repair and maintenance fire training center, under the Fire-Rescue Training category, to the Board's list of items recommended for reconsideration. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Mrs. Humphris suggested staff formulate figures to show how much it costs to operate fire/rescue functions with volunteers, and how much such an operation would cost using all paid staff, no volunteers. Jefferson Country Fire & Rescue, John Hood, Absent. Volunteer Fire Departments - Requested $492,797; Recommended $403,577. Volunteer Rescue Squads - Requested $175,800; Recommended $141,950. Mr. Huff said the County's FY 1993-94 contribution to the seven fire companies is $46,350, which reflects a three percent increase over the FY 1992-93 appropriation. The Fire Service Program funds from the state are projected to increase only .7 percent for a contribution to each company of $9,386. The County's contribution to the two rescue squads, Scottsville and Western also increases by three percent. Mr. Huff noted that under Scottsville Rescue Squad, the recommendation states $47,000; that should read $46,350. By a formula used last year for the Charlottesville/Albemarle Rescue Squad, the funding for FY 1993-94 is based on a three percent increase over the current allocation, plus one-third of 50 percent (the County's share of M.B. 43, Pg. 270 March 15, 1993 (Afternoon Adjourned Meeting) (Page 13) calls) of $46,350, the amount allocated to the other two squads. The remaining 50 percent share is recommended to be funded by the City. The decrease in the total amount budgeted for JCFRA reflects the decrease of $15,453 in the contingency account for the Fire Prevention Inspec- tor, which is funded in FY 1993-94 in the new Fire Prevention budget and the decrease in the benefit contingency funds of $32,670. Mr. Huff said the Country tried to make a commitment to CARS to get them up to a full 50 percent of what everybody else got over a three year period. Their allocation of $22,800 actually gets them to that point. That is still a bone of contention with CARS. There have been a change in administration at CARS and he has been told they will be making a request to the City for some funding. Staff is also working with Scottsville Rescue Squad on its funding from other counties. The squad is running about 30 percent of its calls into adjoining counties as well, and staff is working with them trying to solicit some funding from the adjoining counties. A letter has been sent to the adjoining counties. Mrs. Humphris asked if the $15,000 for the hepatitis shots for all volunteer firefighters is because of their first responder status. Mr. Huff said that is one of the main reasons, but firefighters, whether they are first responders or not, come into contact with injured people. OSHA requires all paid firefighters to have the hepatitis shot. The law does not require volun- teers to have the shots but the County feels strongly this is important to offer. Motion was offered by Mr. Bain, seconded by Mrs. Humphris, to include $15,000 for the hepatitis shots to the Board's list of items for reconsidera- tion. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. Mr. George Stevens, President of the North Garden Volunteer Fire Department, said on behalf of Jefferson Country and all the firefighters and rescue squad members, he thank the Board for its commitment and support. City of Charlottesville, Julian Taliaferro, Fire Chief, Absent. Requested $570,890. Recommended $570,890. Mr. Huff said under an agreement negotiated in May, 1986, with the City of Charlottesville, the County's fee for services has been calculated on the official Consumer Price Index. Funding is recommended for the City Fire Department based on a three percent CPI increase as required by contract. There were no changes recommended. Joint Security Complex, Albert Tuauninia, Administrator, Present. Requested $196,865. Recommended $163,105. Mr. Huff said he has some new figures based on a meeting he attended at the Jail on Friday afternoon. The amount of anticipated federal funds have been increased. This increase lowers both the contribution from the City and the Albemarle. The request is, there- fore, revised to $163,105 for an increase of $26,504. It is his understanding that the request for additional funding in the amount of $32,945, is no longer necessary for next year. That is still at a 20 percent increased over FY 1992-93. The Jail population has increased significantly for all the jurisdictions. There were no changes recommended. Inspections, Jesse Hurt, Director, Present. Requested $611,608. Recommended $588,477. Mr. Tucker said the budget of the Inspections Department decreases by a net amount of $10,133 (1.7 percent) reflecting the transfer of three positions and operating costs for six months of the Fire- Rescue Management and Prevention programs. Significant increases in operational accounts are in vehicle insurance, copy supplies and telephone, which was underbudgeted in the current year. Expanded program request is for a Program Documentationist, in the amount of $23,130, to replace staff transferred to the Fire-Rescue Management program. Baseline funding is recommended for the Inspections Department. There were no changes recommended. Community Attention, Paul McWhinney, Executive Director. Requested $53,000. Reco=~ended $53,000. Ms. White said Community Attention is requesting a total increase of $1,293 {2.5 percent) from Albemarle County. This increase is only reflective of salary and fringe benefit increases while the remaining operation costs stay the same. The rate for services is set by the State Department of Social Services through the Block Grant setting process based on the actual cost of the local programs. All localities are M.B. 43, Pg. 271 March 15, 1993 (Afternoon Adjourned Meeting) (Page 14) charged the same fees for service. Full funding is recommended for the Commu- nity Attention Home, which reflects a 2.5 percent increase over FY 1992-93. Mr. Martin commented that since he works with Community Attention regularly, he would like to highlight the fact that the Program Review Committee stated that Community Attention scored higher in the review process scoring higher than any other agency. He commended them for a job well done. Juvenile Detention Home, Robert Tucker, Jr. Requested $60,059. Recommended $60,059. Mr. Tucker said the Detention Home Board met a week ago this past Friday and revised the budget that was originally submitted which would allow a decrease of $13,926 to go the Board's reserve. They have received additional state funds that were not known when the original budget was prepared. Funding is recommended at the requested level. There were no changes recommended. SPCA, Robert Tucker. Requested $13,500. Recommended $13,500. Mr. Tucker said the FY 1993-94 contribution to the SPCA is based on the previous year costs for which the County is billed quarterly. The SPCA projects that it will handle approximately 645 stray animals in FY 1992-93. Each stray is held for six days at a cost of $3.50 per day. Funding is recommended at the contracted level of $13,500. There were no changes recommended. Offender Aid & Restoration, Pat Smith, Executive Director, Present. Requested $40,545. Recommended $35,090. Ms. White said the requested $6,473 (19 percent) increase for Albemarle is primarily to fund the third year of salary increases for personnel based on a salary study requested by the OAR Board. Albemarle has funded the prior two years of the salary upgrade. No new programs or expanded programs are proposed for Albemarle. Based on the recommendation of the Program Review Committee, funding for OAR is recommended at a three percent baseline increase. Mr. Bain said since the County has funded the salary increases for the previous two years, why is it not being recommended this year. Ms. White said their was a recommendation made last year in the Program Review comments that the County had funded the two years and had hoped that the OAR Board would increase their fundraising and their own personal dollars in order to help fund the salary increases. The Program Review Committee felt there was no significant increase in their fundraising dollars and the County had made its commitment to that. Ms. Smith said the OAR Board has tried to raise funds. OAR is dependent on government and United Way funds. In past years funds have been decreasing. The OAR Board is trying. They have two fundraising events each year. It is a tough bind that they are in. These salary increases are a way to get their salaries up to par with everybody else. They also depend on funds from sources other than the County and City. Motion was offered by Mr. Martin, seconded by Mrs. Humphris, to include $5,450 on the Board's list of items for reconsideration. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins and Bowerman. NAYS: Mr. Bain. Engineering/Solid Waste, Jo Higgins, Director, Present. Requested $658,841. Recommended $635,216. Mr. Tucker said the Engineering budget increases by $14,711 {2.4 percent) reflecting an 8.3 percent increase in salaries, a 4.4 percent increase in fringe benefits, a five percent decrease in operations and a 93.2 percent decrease in capital purchases. Significant changes in the operating budget include a $6,500 increase in part-time wages to fund additional clerical help. Expanded program requests total $23,625 and none were recommended for funding. Funding is recommended at the baseline level. There were no recommended changes Solid Waste Disposal. Requested $341,036; Recommended $261,036. Mr. Tucker said the refuse disposal budget has declined by $170,561 (39.5 percent) reflecting a $178,929 decline in contract services to the Keene Landfill. An additional $150,000 was transferred from the CIP to the general fund in March to fund the anticipated costs of the groundwater monitoring at the site. A request for $80,000 is anticipated to cover the costs for FY 1993-94. Additionally, there is a $15,000 decline in the recycling contingency due to $15,116 of the contingency being used to fund the salary and fringe benefits of the recycling coordinator through January. A significant increase is the $10,000 for consultant studies of recycling programs. M.B. 43, Pg. 272 March 15, 1993 (Afternoon Adjourned Meeting) (Page 15) Regulations are in the process of being changed to reflect EPA monitor- ing requirements which will reduce the groundwater monitoring cost signifi- cantly, so, in his opinion they will not need the $80,000 requested for groundwater monitoring at the Keene Landfill site. Although, there is nothing in writing, he believes that the County's closure plan will be approved by the State as submitted. Funding is recommended at the baseline level of $261,036. Mr. Marshall asked where is the $300,000 that had been set outside for the Keene Transfer Station. Ms. Higgins said there was a balance of $221,000 in the CIP of which $150,000 was transferred to groundwater monitoring. Mr. Marshall said if the County is not going to use the six acres purchased for the transfer station then why can it not be sold. Ms. Higgins said that is at the Board's discretion. She has been approached by a real estate agent who is interested in purchasing an adjacent parcel. Mr. Tucker said he thinks the County should retain that property until it decides that it is not needed for some other purpose. Mr. Marshall commented that the Keene Landfill site could be used for a transfer station. Ms. Higgins said the landfill site was never sited for a transfer station because of problems with access and the road. There is a culvert crossing. It was never considered as an option. Also, there is no surface to use as a transfer station. Ms. Higgins said there is a status report that has been submitted to the Assistant County Executive, to be conveyed to the Board, on the recycling program to meet this year's needs and the objectives through FY 1993-94. The budget figures submitted to the Board will cover all the options in that implementation plan except the option of subsidizing the haulers. Mr. Tucker asked how much the subsidy would be. Ms. Higgins said some options have been put together. Subsidies could be for household, participating household, tonnage, etc. Based on $100/tonnage on recycled material, it could run from $164,000 to $384,000 if the County were to go to a full blown, per household, $2.00 per month subsidy. Mr. Bain asked if the report will be presented to the Board before it finishes the budget work sessions. Mr. Tucker said the Board could get a status report either Wednesday or the following week. Mr. Bowerman looked at the expanded program request for CIP electrical service and asked why that was deferrable. Mr. Tucker said that is for street lighting costs. The County seldom meets the projected demand or funding request and for that reason it can be deferred. Ms. Higgins said it will be hard for the Engineering Department to function without the three computers that were requested. This office has grown from eight to 16 people and also consolidated Water Resources into the office. Without those computers it will have an impact on administrative support. There were no changes recommended. Water Resources Management. Requested $45,540; Recormnended $45,540. Mro Tucker said the Water Resources Management budget increases by $2,665 (6.2 percent) reflecting an 11.1 percent increase in benefits and a three percent decrease in operations. There were no new expanded program requests. Funding is recommended at the baseline level of $45,540. There were no changes recommended. Staff Services, A1 Waugaman, Director, Present. Requested $877,612; Recommended $864,212. Mr. Huff said the Staff Services Department's budget has decreased by $26,990 (three percent) reflecting a 2.7 percent increase in salaries, a 6.6 percent increase in benefits, a 2.1 percent decrease in operating, and a 90.2 percent decrease in capital purchases. Significant changes in the line item budget include $3,960 increase in health insurance, $13,000 decrease in building maintenance contracts, a $7,050 decrease in building maintenance equipment, a $3,000 increase in electrical services and a $28,850 decrease in capital purchases. Excluding capital purchases, the overall budget increases by $1,860 (.2 percent). There were no expanded program requests. Funding is recommended at the baseline level of $864,292. There were no changes recommended. Staff Services Administration. Requested $202,055; Recommended $192,655. Mr. Huff said the Administrative Division's budget increased by $3,383 reflecting a 4.7 percent increase in salaries, a 7.1 percent increase in benefits, a 5.1 percent increase in operations and a 85.7 percent decrease in capital purchases. Significant changes in the budget are a $1,091 increase in telecommunications and a $1,887 increase in fire insurance. There were no expanded program requests. Funding is recommended at the baseline level of $192,655. There were no changes recommended. March 15, 1993 (Afternoon Adjourned Meeting) (Page 16) M.B. 43, Pg. 273 Staff Services - Maintenance. Requested $446,183; Recommended $446,183. Mr. Huff said the Maintenance Division's budget declines by $12,879 (2.8 percent) reflecting a 3.8 percent increase in salaries, a 6.8 percent increase in benefits, a 4 percent decrease in operations and a $700 {100 percent) increase in capital expenditures. Significant changes in the 'line item budget include a $7,050 decrease in repair and maintenance and a $13,000 decrease in maintenance contracts are both due to use of'carryover funds in the current year. The electrical services increases by $3,000 to cover inflationary costs. There were no expanded program requests. Funding is recommended at the baseline level of $446,183. There were no changes recommended. Staff Services - Custodial. Requested $153,720; Recommended $153,720. Mr. Huff said the Custodial Division's budget increases by $4,380 (2.9 percent) reflecting a .3 percent increase in salaries, a 5.6 percent increase in benefits, a 7.8 percent increase in operating costs and a $1,450 (100 percent) increase in capital costs. Significant changes in line items were $1,000 (10.5 percent) increase in janitorial supplies due to more frequent cleaning and $1,450 in replacement equipment to replace an old floor buffer and vacuum cleaner. There were no expanded program requests. Funding is recommended at the baseline level of $153,720. There were no changes recommended. Agenda Item No. 3. Other Matters Not Listed on the Agenda from the BOARD. Mr. Bowerman asked for a total of the list of items the Board added to its list for reconsideration at the next work session. Mr. Perkins suggested that staff try to arrange training for the real property assessors locally, maybe involving some of the surrounding counties. He felt that sixteen people are enough that a class could be held locally. The Board requested that it have dinner be brought in Wednesday because of the time schedules of the two meetings. Mr. Tucker said next Wednesday after the School Division's budget is the Health Department's budget. The Board had received some correspondence from him where he has been corresponding with a citizen who expressed some concern about the valentine cards that the Health Department sent out. He has talked to Dr. McLeod and she will not longer utilize local funds for that activity. Mr. Tucker handed out information on the County's salary system. He has taken an excerpt from a report that Dr. Hastings had done which focuses on the salary system, but also on the compression because that is the top priority of the School Division. Mr. Bowerman asked if the proposed budgets address compression. Mr. Tucker replied, "no". Compression is an unfunded priority. Mr. Tucker said he declared a local emergency in Albemarle County yesterday due to the inclement weather. He needs the Board approval of a resolution in order to recoup any costs incurred from the weather. This declaration is needed before the County can retrieve any funds expended. Motion was offered by Mrs. Humphris, seconded by Mr. Martin, to adopt the following resolution declaring a local emergency in Albemarle County due to the Blizzard of '93. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None. WHEREAS, the Board of Supervisors of Albemarle County, Virginia, does hereby find that: Due to the heavy snow fall, extreme cold and wind storms, Albemarle County is experiencing wide spread power outage situations. These conditions have caused such peril to life and property as to necessitate the proclamation of the existence of an emergency; NOW, THEREFORE, BE IT RESOLVED that effective 5:00 A.M., March 14, 1993, an emergency now exists throughout the County; AND FURTHER RESOLVED that during the existence of said emergency the powers, functions and duties of the Director of M.B. 43, Pg. 274 March 15, 1993 (Afternoon Adjourned Meeting) (Page 17) Emergency Services and the Emergency Services Functions, as outlined in the Integrated Charlottesville City, Albemarle County and University of Virginia Emergency Operations Plan, shall be those prescribed by State law and the ordinances, resolutions and approved plans of Albemarle County in order to mitigate the effects of said emergency. Mr. Tucker presented a resolution thanking all people who had helped during the Blizzard of '93. Motion was offered by Mr. Bain, seconded by Mrs. Humphris, to adopt the following resolution. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. None. WHEREAS, the County of Albemarle was declared a local disaster area on March 14, 1993 due to blizzard conditions of major proportion; and WHEREAS, many citizen volunteers, utility companies, the Red cross, and State and County employees provided unselfish and extraordinary service to the citizens of Albemarle County during this blizzard; NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County, Virginia, wishes to thank the above listed groups for their untiring and continued contribution to this community. Agenda Item No. 4. Adjourn to March 17, 1993, at 1:00 P.M. Motion was offered by Mr. Bain, seconded by Mr. Martin, to adjourn to March 17, 1993, at 1:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain and Bowerman. NAYS: None.