HomeMy WebLinkAboutSDP202000020 Action Letter Initial Site Plan 2020-05-08o �
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
May 8, 2020
Kelly Schwietemian
CESO
3601 Rigby Road
Miamisburg, OH 45342
5DP2020-20 Valvoline - Initial Site Plan
Kelly Schwieterman,
The Agent for the Board of Supervisors hereby grants administrative conditional approval to the above referenced
site plan. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the
developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as
provided in section 32.43.1 of Chapter 18 of the Code of the County ofAlbcmarle, and thcrcaf# r diligently pursues
approval of the final site plan_
In accordance with Chapter 18 Section 32.4.2,9 Early or Mass Grading may be permitted after the following
approvals are received:
1 _ Engineering approval of a VSmP plan meeting the requirements of Chapter 17 of the Code of the County
of Albemarle.
2. Approval of all easements for facilities for stormwater management and drainage control_
3. Submittal of tree conservation checklist with areas for tree preservation identified.
The final site plan will not be considered to have been officially submitted until the following items are received:
1. A final site plan that satisfies all of the requirements of section 32,6 of Chapter 1$ of the Code,
2. A final site plan fee of S1,613 & a Fire Rescue fee of $100.
Please submit 11 copies of the final plans to the Community Development Department or follow the digital
submission process. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies. Once you
receive the first set of comments on the final site plan, please work with each reviewer individually to satisfy their
requirements.
The Department of Community Development shall not accept submittal of the final site plan for signature until
tentative approvals for the attached conditions, and ARB conditions which will be forwarded to you when available,
from the following agencies/reviewers have been obtained:
SRC Members:
Albemarle County Planning Services (Planner) - 2 copies [Paty Saternye ext. 32541
Albemarle County Planning Services (ARB) - 1 copies [Kris Taggart ext. 32781
Albemarle County Engineering Services (Engineer) - 1 copy [Matthew Wentland ext. 3458J
Albemarle County Information Services (E911) - 1 copy [Brian Becker ext. 3031]
Albemarle County Department of Fire Rescue - 1 copy [Shawn Maddox 434-326-2623]
Virginia Department of Transportation - 1 copy [Adam Moore 434-422-9894]
Albemarle County Building inspections — I copy [Michael Dellinger ext. 32281
Albemarle County Service Authority (ACSA) - 3 copy [Richard Nelson 434-977-4511]
Rivanna Water and Scwcr Authority [Dyon Vcga 434-977-2.970 cxc 170]
Virginia Department of Health [Alan Mazurowski 434-972-4306]
If you have any questions about these conditions or the submittal requirements please feel free to contact me at
Extension 3250. psalernye@albemarle.org.
Sincerely„
Senior Planner
CC: First Gold Leaf Land Trust
P.O. Box 5548
Charlottesville„ VA 22905
Valvoline
100 Valvoline Way
Lexington, KY 40509
or AZB�
�7RGI13l�'
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Phone 434-296-5832
Memorandum
To: Kelly Schwieterman
From: Paty Saternye, Senior Planner
Division: Planning
Date: April 23, 2020
Rev. 1: UPDATE May 8, 2020
Subject: SDP202000020 Valvoline — Initial Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following
comments have been satisfactorily addressed (The following comments are those that have been identified at this time.
Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by
the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.]
Comments to be addressed prior to the Initial Site Plan
1. The fees paid for the site plan need to be adjusted to ensure that the fee for public notices has been paid and fees paid
for reviews not required with this site plan are refunded. It appears that the notices fee of $435 has not been paid, but a
fee for a Special Exception of $457 was paid when none was requested and a fee for a Tier 3 Groundwater Assessment
of $548 was paid even though the parcel is served by public water. Work with the review coordinator to ensure this is
corrected.
Rev. 1: Comment has been addressed. A refund for the portion of the fees that was an overpavment will be
processed and forwarded to the person or entity that made the payment. Please note that this process takes a
minimum of a month. Please contact the planning review after that time if the refund has not vet been received.
Comments to be addressed with the Final Site Plan submission:
2. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
[32.5.1(c), 32.5.2(a), & 4.201 Revise the setback in to address the following: Revise the setback description and
linework to fully, consistently and correctly specify the setback requirements. Address the following:
a) Show all required setbacks and ensure what is listed on the coversheet and what is shown on the site plan are
consistent. The setback for Gander Drive is shown differently on the plan views than is specified on the cover
sheet.
b) Revise the front setback to include the wording about when the sidewalk is outside of the ROW.
c) Revise the front setback to specify that the front setback applies to both Route 29 & Gander Drive, since Gander
Drive is a private street.
d) Please note that since this parcel is on Route 29 the maximum front building setback does not apply to this site
plan.
e) Show the location of the existing sidewalk along Route 29. Whether the sidewalk is within or outside of the right-
of-way impacts where the setback is measured from.
f) The front setback for Gander Drive should be measured from the edge of the private street easement, and not the
parcel line. Ensure that the setback lines are shown in the correct location and clearly labeled for both front
setbacks. See the comment on easements about clearly delineating the private street easement.
g) Provide a pedestrian connection from the parcel to the sidewalk along Route 29. In the approved site plan
SDP2006-61 this sidewalk was shown between the subject parcel and the bank parcel, in order to provide
pedestrian access from both parcels.
Rev. 1: This comment is being revised to the following: Provide a pedestrian connection from the parcel to the
sidewalk along Route 29 and across the parcel to the existing sidewalk along Gander drive. In the approved site
plan SDP2006-61 this sidewalk was shown between the subject parcel and the bank parcel and along the Gander
Drive frontage, in order to provide pedestrian access from both parcels and to the rest of the development. This is
the only pedestrian connection between the Northtown development and Route 29, was approved on previous site
plans, and was mentioned in the staff report for the approval of the Special Use Permit for the bank. Depending on
the location of the pedestrian path a crosswalk may be required for a portion of it.
[32.5.2(a)] Revise the following general information on the site plan:
a) Specify the Source of Topography. If it is the same as the source of survey, please specify that in the same area on
the cover sheet. Some site plans have different sources for the survey and topography.
b) Shown the departing lot lines for all of the adjoining lots.
c) Please include on the coversheet "Sheet List Table" a "Total Number of Sheets" at the bottom of the table.
d) Include in the Zoning area of the cover sheet the Entrance Corridor overlay district and the Airport Impact overlay
in the "Zoning:" portion of the Property Data.
[32.5.2(b) &32.5.2(n)] Information regarding the proposed use; Existing and proposed improvements. Revise the
following information on the proposed use on the site plan:
a) In reference to parking:
i. Revise the Property Data to specify the total area of the building, including any other floors. A basement
was specified on the application and a total building area of 3,776 sq ft.
ii. Ensure the total sqft of the building is used in the parking calculation and not just the building footprint.
iii. Provide a required parking calculation on the cover sheet in the Parking Calculation area. This should show
the specific category of parking calculation being used and show the calculation itself and not just the
outcome of the calculation. It appears that the shopping center calculation, used on the approved SDP2006-
61 final site plan, is being utilized but not the full size of the building is additional floors are proposed.
Rev. 1: Comment still valid. Address the comment. However, note that either the previously
approved shopping center parking calculation or the automobile service station calculation would be
acceptable in these circumstances.
iv. Include a separate calculation, updating the Phase I overall parking, and ensure that the removal of the
parking along Gander Drive will not put the provided parking for all of Phase I below what will be required
when factoring in this site plan.
b) The maximum amount of area of impervious cover. The percentage was provided but not the area.
6. [32.5.2(h)] Floodplain and related information. Revise the floodplain note to include the FEMA map number and date.
[32.5.2(i)] Revise the following in reference to streets, easements and travelways:
a) An access easement is specified on sheet C3.0. Include the deed book and page number of this recorded document
and easement.
b) The existing conditions sheet shows that the parking for the adjoining bank parcel is going into the subject parcel.
Show any existing easement that exists or show a proposed easement. Any proposed easement will require a
separate easement plat submission (separate application and fee) and the easement plat must be approved prior to
final site plan approval.
Rev. 1: Comment still valid. Address the comment. However, if an existing agreement addresses shared
access, parking and maintenance of the parking and improvements that cross the parcel boundary then
submit it with the final site plan. County review of the legal document will be required in order to ascertain
if the existing agreement covers all requirements for these circumstances.
c) Although the Gander Drive access easement is a variable width easement, add a label specifying that and
dimension its width directly in front of this parcel. See significance of this private street easement line in the
comments on setback.
d) There is a 3-4' wide planting area, next to 4 parking spaces, but 10' away from the Gander Drive travelway.
Although the parking can not be extended closer to the private street easement, because of setback requirements,
the island should be extended to the edge of the travelway to allow for a larger landscape area (for trees and
shrubs) and to avoid confusion with access between the areas within the site and Gander Drive.
8. [32.5.2(j)] Revise to show and label the existing stormwater management drainage easement(s) for the whole parcel.
2
[32.5.2(k) & 32.5.2(1)]] Private & public easements; Existing and proposed utilities. Address the following:
a) If any offsite easements will be required, provide their location and dimension.
b) Since the existing water line in Gander Drive has a portion of water line from the right of way to the water meter
that does not appear to be in an existing ACSA easement shown on the existing conditions sheet, show any other
existing easement for that portion of the that connection or show any proposed easements.
c) If any easements are required an easement plat must be submitted (separate application, fee and submission) and
approved prior to the approval of the final site plan.
10. [32.5.2(m)] Ingress and egress. Provide the distance to the centerline of the nearest existing street intersection(s).
11. [32.5.2.(e), 32.5.2.(p) & 32.6.20)] Landscape plan. A landscape plan is required in the final site plan that complies
with section 32.7.9. A landscape plan was submitted but requires additional information for the final site plan. Such
information should include, but is not limited to, the following:
a) Revise all landscaping calculations to be based on the whole parcel and not just the leasable area.
b) Revise the canopy calculation to include only landscaping in the area used in the calculation. If only the leasable
area is used for the calculation (based upon 32.7.9.8(c) & 4.7(c)(1)) then only landscaping in that area can be used
to meet the requirement.
c) Revise all notes and calculations to not include what appears to be references to codes for other municipalities (ex.
Section 34-870).
d) Revise the note about the definition of a parking lot. Parking lots are defined as those containing 5 or more spaces.
Revise landscape plan as appropriate.
e) Revise the landscape plan to include a calculation for the maximum amount of paved parking and other vehicular
circulation area for use in the calculation mentioned below.
f) Provide the calculations for planting beds in the parking area being the equivalent area of 5% of paved and
vehicular circulation area, 1 large or medium shade tree per 10 parking spaces, and ensure that the minimum
requirements are met.
g) Ensure that all previously approved planting within the parcel are shown as either existing or proposed (if missing)
or specify alternative plantings that would need approval of planning and engineering.
i. One of the previously approved street trees on Route 29 (SDP2006-61) appears to no longer exist. Revise
the landscape plan to show this missing tree being replaced. Additional trees were shown as part of the
rain garden (see below) and additional trees may be required by ARB. Refer to the ARB comments once
they are provided to you (see comment below on ARB conditions of approval).
ii. On the previously approved site plan (SDP2006-61) there are rain garden plantings between Route 29 and
the leasable area (Rain Garden #3). The bond for this raingarden has not been released, but the plantings
should be shown on this site plan since they are part of the development requirements for this development
and lot.
iii. On the previously approved site plan (SDP2014-34) there are stormwater management/biofilter plantings
on the south side of the parcel (labeled as Biofilter #1 in SDP2006-61 when originally approved). This
Biofilter is not planted according to the previously approved plans. Revise the landscape plan to show this
required landscaping. The Water Resource department has stated that they have requested that the owner
plant the required vegetation.
h) Revise the existing conditions sheet to include the required information on the existing trees.
i) Include in the site plan a filled out, signed and dated conservation checklist.
j) Include in the existing conditions, grading and landscape sheets tree protection fencing around all existing trees
and required landscaping that is to remain and include tree protection fencing details in the site plan.
k) Provided a detail of the screening wall around the dumpster location.
1) Once additional landscaping is shown on the site plan, based upon the comments above and ARB comments,
ensure that the screening extends sufficiently to block the view of the service bays from the public street.
m) Revise the scale of the landscape plan to use the same type of scale (engineering) as the other sheets of the site
plan.
12. [32.5.2(n) & 32.6.2(k)] Outdoor lighting. In reference to the photometric plan address the following:
a) Revise the Luminaire Schedule to have LLF value for all fixtures and update the table accordingly.
b) Revise the Luminaire Schedule to have values for the total lamp lumens.
c) Ensure that the all product numbers in the "Description" can be found in the manufacturer cutsheets provided in
the site plan, including the "ELS-EAL-ABL-BLCK".
13. [Comment] The leasable area of the site has heavy linework and is bearing and distances. Since it is labeled as the
leasable area, and not a new subdivision of the parcel, no comments on a subdivision have been provided. If
subdivision will be proposed additional comments may be required prior to final site plan approval.
3
14. [Comment] ARB comments are not available at this time. Because of COVIDI9's impact on public meetings the
ARB comments will be provided when they become available. The final site plan approval will not be granted until
ARB has approved the site plan.
15. [Comment] See the SRC comments from most of the reviewers attached. All SRC reviewer comments must be
sufficiently address prior to final site plan approval.
Please contact Paty Saternye in the Planning Division by using psaternyeQalbemarle.orq or 434-296-5832 ext.
3250 for further information.
Review Comments for SDP202000020 11nitial Site Plan
Project Name: VALVOLINE - INITIAL
Date Completed: Tuesday, Apnl 14, 2020 DepartmentlDivisionlAgency: Review Sys:
Reviewer: Matthew Wentland -E CDD Enginee I Requested Changes
1_ The V MP plan will need to be approved prier to Final Site Plan approval_ n
_ A Stormwater Management Facility easement will need to be shown on the Final Site Plan (covering the UO storage and line
out to the existing facility) and recorded prior to F P approval_ A Deed of Dedication will need to be signed and recorded for the
WM facility easements_ This will filled out by the County and forwarded to the applicant when the plat is nearing approval_
Page: County of Albemarle Printed On: 10412112020
Review Comments for SDP202000020 11nitial Site Plan
Project Name: ALOLINE - INITIAL
Date Completed: Monday, March 30, 2020 DepartmentlDi+visionlAgency: Review Status:
Reviewer: Shawn Maddox Fire Rescue Requested changes
1 _ A hydrant should be added in the vicinity of the entrance The building currently sits greater than 250' from a
hydrant.-
_ A knox box is required_ Please add a note indicating this requirement and that the location can be coordinated with the fire
marshal's office-
3- Provide the ISO needed fire flow for the site-
4- If the building is to be sprinklered then the FDD must be shown and must be located within 100' of the hydrant-
5- Provide a recent fire flow test showing the available fire flow currently on site_
Page: County of Albemarle Printed On: 10412112020
Review Comments for SDP202000020 11nitial Site Plan
Project Name: ALOLINE - INITIAL
Date Completed: Tuesday, Apnl 21, 2020 DepartmentlDi+visionlAgency: Review Status:
Reviewer: Richard Nelson -E ACSA I Requested r-hanges Nd
0 0-04- 1: commenticonditions received fromAOSA by email:
I recommend approval for SDP 0 0- 0 Valvoline I P SRC with the following conditions
* There is an existing sewer lateral stubout for this parcel_ If it is not going to be used, it will need to be abandoned at the
sewer main-
* Planters Bank has a sewer lateral crossing this site_ Ensure it will not be impacted with what is proposed
* Provide fixture counts to confirm water meter size-
* The irrigiation meter should not be behind the domestic water meter-
* Pressures in the area are above 80psi_ A private pry will be needed-
* Confirm if Fire/Rescue will require a hydrant for this site_
Page: County of Albemarle Printed On: 10412112020
Review Comments for SDP202000020 11nitial Site Plan
Project Name: AL OLINE - INMAL
Date Completed: Thursday, Apnl 09, 2020 DepartmentlDi+visionlAgency: Review Sys:
Reviewer: Michael DelIinger �� Inspections Requested changes
Add the following note to the general notes page:
ALL water lines, sewer lines, and fire lines from the main to the structure MUST have a visual inspection performed by the.
building department_
Add the following to the general notes page:
All roof drains shall discharge in a manner not to cause a public nuisance and not over sidewalks_
Sheet CT handicapped parking signage is not in conformance with Virgina standards. Correct to provide the proper wording
Add a detailed accessible parking space diagram to plans_
Page: County of Albemarle Printed On: 10412112020
Stephen C. Brich, P.E.
Commissioner
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 East Broad Street
Richmond, Virginia 23219
March 24, 2020
Patricia Satemye
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Re: SDP-2020-00020 — Valvoline — Initial Site Plan
Dear Ms. Saternye:
(804) 786-2701
Fax: (804) 786-2940
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced Valvoline, as submitted by CESO, Inc., dated March
6, 2020 and find it to be generally acceptable.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
If you have further questions please contact Max Greene at (434) 422-9894.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
Review Comments for SDP202000020 11nitial Site Plan
Project Name: ALOLINE - INITIAL
Date Completed: Tuesday, Apnl 21, 2020 DepartmentlDi+visionlAgency: Review Status:
Reviewer: - RWSA No Objection
00-04-1: RWA has reviewed the Valvoline Initial Site plans dated March 6th 2020 and has no conflicts with this project_
Page: County of Albemarle Printed On: 10412112020
COMMONWEALTH of VIRQINIA
In Cooperation with the Thomas Jefferson Health District ALBEMARLE- CHARLOTTESVILLE
State Department of Health FLUVANNA COUNTY (PALMYRA)
1138 Rose HIII Drive GREENE COUNTY (STANAROSVILLE)
LOUISA COONTY(LOVISA)
Phone (434) 972-6219 P. O. Box 7546 NELSON COUNTY (LOVINGSTON)
Fax (434)972-4310
Charlottesville. Virginia 22946
April 10, 2020
Patricia Saternye, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Valvoline
Initial Site Plan Review
SDP2020-20
Ms. Saternye:
As requested, I have reviewed the Initial Site Plan, dated 3/6/20, for the proposed
development, referenced above. Since both water and sewer will be provided by ACSA,
and it does not appear any existing wells or onsite septic systems will be impacted, I have
no objection to the proposed development.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowskikvdh.vir-ig nia.gov
Review Comments for SDP202000020 11nitial Site Plan
Project Name: ALOLINE - INITIAL
Date Completed: Fnday, March 27, 2020 DepartmentlDi+visionlAgency: Review Sys:
Reviewer: Brian Becker CBB E911 No Objection
No objection
Page: County of Albemarle Printed On: 10412112020