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HomeMy WebLinkAboutSDP201900062 Review Comments Final Site Plan and Comps. 2020-06-10County of Albemarle Department of Community Development Memorandum To: Riki van-Niekerk, EIT; Roudabush, Gale and Associates, Inc. (rikigroudabush.com) From: Andy Reitelbach, Senior Planner Division: Planning Services Date: June 10, 2020 Subject: SDP2019-00062 — Georgetown Hydraulic Professional Offices — Final Site Plan; 2°d Submittal The Planner for the Planning Services Division of the Albemarle County Department of Community Development will recommend approval of the plan referred to above when the following items have been satisfactorily addressed. (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.) [Each comment is preceded by the applicable reference to the Albemarle County Code.] Comments — First Review of Georgetown Hydraulic Professional Offices Final Site Plan (SDP2019-00062): 1. [32.5.21 General Information. Include the application number for the final site plan on the cover sheet, SDP2019- 00062. Comment addressed. 2. [32.5.2] General Information. Indicate on the cover sheet whether this site is in the jurisdictional area for public water and sewer. Comment addressed. [32.5.2] General Information. Indicate whether the watershed this site is in is a water supply watershed or not. Comment addressed. 4. [32.5.2] General Information. In the zoning note on the cover sheet, provide the overlay districts this parcel is in, including the Entrance Corridor and the Airport Impact Area. Comment addressed. 132.5.21 General Information. In the boundary source note on the cover sheet, it appears that the date of the referenced subdivision plat should be 1967, not 1867. Comment addressed. 6. [32.5.2] General Information. Indicate whether the front setbacks provided for on the cover sheet are maximum or minimum setbacks. Comment addressed. JZMA2006-14 COD] Include on the cover sheet in the area summaries the 5,227 square feet of amenities that are required by the COD (11% of the area), as well as label that area on the site plan layout sheet. Comment partially addressed. Identify on the site layout sheet the individual square footage amounts for each of the preservation area, the conservation area, and the amenity area (picnic tables and bench area). [ZMA2006-14 COD] The COD states that the building is to be 16,815 gross square feet. Include on the cover sheet in the area summaries the gross square footage of the actual building proposed with this site plan. Comment addressed. 9. [ZMA2006-14 COD] The COD states that the impervious coverage of the site is 14,099 sq. ft, at 3 1 % of the site; however, the cover sheet of the site plan indicates that the impervious coverage is more than that amount, at 19,702 sq. ft. and 43% of the site. Clarify the discrepancy. The impervious coverage cannot be more than what is permitted in the COD. Comment addressed. Staff agrees that the "building coverage" as listed in the COD was excluded from the "impervious coverage." Counting the building coverage as separate from the impervious coverage in the COD totals 100%, when added with the green space (15% + 31% + 54%=100%). 10. [32.5.2(d), 4.2.] Critical slopes. On all sheets, in the legend, revise the label from "GIS steep slopes" to "GIS critical slopes >25%." Comment addressed. 11. [32.5.2] General Information. On the existing conditions and site plan sheets, provide the deed book and page numbers for all existing easements, including the RWSA, ACSA, and VEPCO easements, along with the temporary construction easements. Comment addressed. 12. [32.7.2.31 Indicate on the site plan that the proposed sidewalk will connect with the existing sidewalk to the north on TMP 60E-1, and depict the existing sidewalk adjacent to that parcel. With the proposed widening of Hydraulic for the right -term taper, it appears some of the existing sidewalk will also be removed. The new and existing sidewalks must tie together. This proposed new sidewalk on the north side of the property appears to be crossing slightly over the property line into TMP 60E-1, outside of the public right-of-way. Is there an easement or other recorded agreement permitting construction of this sidewalk on the property of 60E-1? In addition, include a note that the new sidewalk will tie in with the existing sidewalk at the northern end of the construction limits. 13. 132.5.21 General Information. Label what the dashed lines behind the retaining walls are representing. Comment addressed. 14. [32.5.2(j)] General Information. Depict the drainage easement that is shown on the general development plan on the site plan layout sheet, at the northern portion of the property. Comment addressed. 15. IZMA2006-14 General Development Plan] Label how wide the conservation area is along the border with TMP 60-76B. Comment addressed. 2 16. [32.7.2.31 Label what the element is at the southeastern corner of the building, extending into the right-of-way of Georgetown Road. It appears to be a sidewalk and stoop, or something similar. Comment addressed. 17. [32.5.2] General Information. More clearly label the dashed lines that are depicted between the building and the right- of-way. There are at least three near the center of the building, near where the bike rack is shown. One appears to be labelled as the ZMA build -to line; however, it is unclear what the others are depicting. Comment addressed. 18. [ZMA2006-14 COD 20A.5.i] Setbacks. The COD indicates there is a 21.9' setback line on the site. Indicate the location of this setback. Comment addressed. 19. [32.5.5] What is the hatched area depicted on the site plan adjacent to the parking spaces under the building overhang? Label this area. Is it painted asphalt, a sidewalk, or something else? Provide parking bumpers in those parking spaces under the building that are in front of the hatched area to prevent parked cars from intruding into the hatched walking areas and to keep the cars within the 9'x18' parking spaces. Are the hatched areas in the north of the parking area and the middle -southeast corner of the building proposed to connect with the sidewalks on the exterior of the building. Identify if there are doors/stairwells or something else to connect those areas. As shown, they appear to end without connecting to the sidewalks. 20. [32.5.51 Label the locations of the pillars or other support structures for the portion of the building that overhangs the parking spaces, so staff can ensure that these structures do not interfere with the parking spaces. Comment addressed. 21. [32.5.2(n)] The parking spaces cannot overhang the sidewalk at the northwestern corner of the building. Revise. The two parking spaces at the farthest northwest corner of the building continue to overhang a portion of the sidewalk that is not seven feet in width. Remove these parking spaces or provide a sidewalk of at least seven feet in this location. 22. 132.7.91 Landscaping and screening. Additional street trees are needed along Hydraulic Road. The frontage length requires 6.2 trees, so a minimum of 7 trees is needed along this frontage. Also, identify which trees are being used to provide the street tree requirements. This comment cannot be fully reviewed at this time as there are several trees and shrubs missing identification on the landscape plan, along the southeastern frontage of the property. They are only identified as "00." Ensure these are identified on the next submission of the plan set. (Staff recognizes that these unidentified plants could be place -holders for now until the ARB reviews this plan and provides comment on June 15r'' ) 23. [32.7.9] Landscaping and screening. Provide a list of the trees being removed in the conservation area (those that require replacement) and the trees that are being planted in order to replace them at the 2:1 ratio. Comment addressed. 24. 132.7.91 Landscaping and screening. Revise the canopy coverage table, as only those plants exceeding five feet in height at ten years maturity can count toward the required canopy coverage. In order to use the existing tree canopy located in the preservation area for a reduction in the site coverage, complete the attached "Conservation Plan Checklist," including property owner and contract purchaser signatures as applicable, and include a photocopy of this checklist on the landscape plan sheet. In addition, more clearly identify which of the four trees are proposed to be used for the parking area landscaping. For parking lot landscaping, the ordinance states, "The plant materials shall be located in reasonably dispersed planting islands within the parking area or abutting areas." This landscaping also cannot be between the parking lot and the building. It appears that two goldenrain trees and maybe the crape myrtle by the loading space are for parking lot landscaping, but it is not clear what the fourth tree might be. 25. [32.7.9] Landscaping and screening. Delineate the preservation and conservation areas on the landscape plan, as well as all easements, to ensure landscaping does not interfere with required easements. Comment addressed. 26. [32.7.9] Landscaping and screening. Are the VP plants proposed to be planted behind the retaining wall or in front of it? It is somewhat unclear, as they look to be on top of the retaining wall. Comment addressed. 27. [32.7.9] Landscaping and screening. The shrubs around the two parking spaces at the north end of the building, adjacent to the site entrance, need to be shifted, as the shrubs cannot be located within the required 2 ft. parking space overhang. The 2-ft. overhang space must be clear of obstructions. Comment addressed. 28. [32.7.9] Landscaping and screening. The two CC forest pansy redbuds appear to be located within the RWSA easement. These plants may need to be moved to ensure they do not interfere with the easement. Comment addressed. Planning staff defers to ACSA and RWSA for allowable plantings in their easements. 4 29. [32.7.9] Landscaping and screening. The LN Natchez crepe myrtle is located in the loading space. Move this tree. Comment addressed. 30. [4.17] Outdoor Lighting. Clarify the note on the lighting plan, page 10. The note states that all proposed lighting will not exceed 3,000 lumens. However, in the lighting table, light fixtures A and D are labelled as having lumens of over 3,000. If any lights are proposed to have over 3,000 lumens, they must be full cut-off fixtures_ Comment addressed. 31. [4.17] Outdoor Lighting. Several of the light fixtures need to be moved. Light "D" appears to be located partly within the parking lot. In addition, the three "A" light fixtures appear to be located within the 2-ft. overhang for the parking spaces. In order for 16 ft. parking spaces to be approved with 2-ft. overhangs, the overhang space must be clear of all obstructions, including lights, trees, and shrubs. The photometric plan depicts four "G" light fixtures, two at the northern end of the building and two at the southern end of the building. The tables in the top -left and middle - left of the plan sheet indicate that there are only two "G" lights proposed. Revise this discrepancy. Additional Comment from 2nd Review of SDP2019-00062 32. [General Comment] There is a thin line depicted on sheet 3 between the parking spaces and the curb running from the tear -drop shaped parking lot island north to the southern -most picnic table. What is this line? Label it, as it may interfere with the required 2-foot overhang for those parking spaces. (See next page for exhibit.) 1' (2) PICNIC TABLES I 1 BUILDING FACE Comments from SDP2019-00014 — Georgetown Hydraulic Professional Offices Initial Site Plan Action Letter: The original comments from the review and action letter for SDP2019-00014 are in gray font. Follow-up comments from the review of the final site plan, SDP2019-00062, are in black font. Please address these follow-up comments as well. 1. [ZMA2006-14 General Development Plan] Conservation Area. Modify each sheet of the plan to clearly depict the extent of the conservation area and the preservation area as approved with the general development plan. Please lightly gray or hatch each area out so they are easily distinguishable. The physical improvements (parking, retaining walls, drain pipes, filterras, and ripraps) depicted on the general development plan that are adjacent to or within the conservation area shall not extend further into the conservation area than depicted on the general development plan. Clearly depict the preservation and conservation areas on all sheets (e.g., it is difficult to distinguish the conservation area on the landscape plan.). Also, the riprap at the southwestern corner of the site extends farther into the conservation area than shown on the general development plan and needs to be shifted so that is does not extend farther than the general plan shows it. Comment addressed. 6 2. [ZMA2006-14 Proffer 41 On the existing conditions sheet please mark each tree over 12" diameter to be removed within the conservation area. There appears to be an 18" oak in the preservation area (near where the 50' setback line crosses the preservation -conservation areas border) proposed to be removed. This tree cannot be removed because it is in the preservation area. Revise the demolition plan to show this tree being maintained Comment addressed. [ZMA2006-14 General Development Plan] The max height and general design of the retaining walls (Redi-Rock) shall conform to the general development plan. The retaining wall at the southern end of the parking lot is located in a different area than what is shown on the general development plan. On the general development plan, it is depicted to the southwest, against the conservation area; however, on the site plan, it is depicted on the southeast, closer to the street. Revise. Comment addressed. 4. [32.5.2(d), 4.2.1 Critical Slopes. Clearly depict and label all critical slopes onsite. Also, label which slopes are proposed to be disturbed. Provide this information on the existing conditions sheet, the grading sheet, and the site plan sheet. Also, provide critical slope area calculations (total SF of critical slopes to be disturbed). Clarify whether any of the critical slopes on the adjacent property to the north or near the right- of-way of Hydraulic Road are to be disturbed. (There appears to be some disturbance of critical slopes within the right-of-way. Also, there appears to be a need for disturbance of critical slopes on the adjacent property within the proposed temporary construction easement.) If they are, include that square footage within the amount proposed to be disturbed. Provide the deed book and page number for the temporary construction easement located on TMP 60E-1. There is a line that looks like a curb or something on TMP 60E-1 just north of the proposed retaining wall (directly north of the "U" label). What is this element? Is it existing or proposed? 5. [ZMA2006-14 COD 20A.5.i] Setbacks. Visually depict and label setback lines for the development. Also, revise the setbacks listed on the cover sheet as follows: Front setbacks from the building corners: 9.6' & 13.47' Front setbacks from center of the building: 21.9' Building setbacks from the RA zoning: 47.5' Clarify the setback line depicted along the front of the property. There appear to be two dashed lines intertwining in this area. In addition, clearly label each of the setback measurements listed above. The 21.9' setback does not appear to be shown. Comment addressed. 6. [ZMA2006-14 COD 20A.5.d] Amenities. Provide the required 14' wide concrete sidewalks along the front of the site as depicted in the general development plan. The sidewalk does not appear to be 14' wide in some areas, as there are steps and a front porch/stoop included instead. These elements are not depicted on the general development plan. In addition, these step/porch structures appear to be within the right-of-way. This comment is satisfactorily addressed as depicted. However, staff also offers the option of providing a 3-4 foot planting strip between the sidewalk and the Hydraulic Road travel lanes, with concrete sidewalk occupying the remaining 10-11 feet of space between the new planting strip and the property line. 7. [ZMA2006-14 COD 20A.5.d] Amenities. Provide a sidewalk connection from the parking area to the sidewalk at the front of the site. Comment has not been addressed. Comment addressed. 8. [ZMA2006-14 Proffer 1] Depict and label the location of the required 5-bike bicycle rack. Installation of the bicycle rack shall be completed prior to CO for the building. Revise the location of the bicycle rack. It is not shown in the same place as it is depicted on the general development plan. Comment addressed. 9. [ZMA2006-14 Proffer 21 Depict, label, and dimension the required bus shelter. Construction of the bus shelter shall be completed prior to the issuance of the CO for the building. The location of the bus shelter has been determined by the County's Transportation Planner, Dan Butch (see attached review comments for the location). Location #1 is the preferred location to locate the shelter but the County will accept location #2 as an alternative site if it better suites the applicant. Please ensure the final site plan includes an additional sheet which depicts the shelter's location, it's design, and any grading and construction required to build the shelter. Also, if there is not adequate room in the right-of-way to locate the shelter an offsite easement shall be obtained by the applicant and recorded in the Clerk's office prior to final site plan approval. Provide the recordation information for the easement on the site plan. This comment has not been addressed, as the required bus shelter does not appear to be shown on the site plan. The construction of the bus shelter is required prior to issuance of the certificate of occupancy for the proposed office building. It is recommended that the applicant work with Daniel Butch (dbutch(&albemarle.or), County Transportation Planner, to determine the most appropriate location for this bus shelter. 10. [ZMA2006-14 COD 20A.91 Amenities. On the plan depict and label the two required picnic tables and benches. See the general development plan for location. More clearly label the picnic tables and amenity area. The font is too small to be legible. Comment addressed. 11. [32.5.21 General Information. The northern most retaining wall appears to cross the property line into TMP 6017-1. Additionally, there is a sewer connection proposed on TMP 60E-1. Prior to final site plan approval offsite easements for these improvements shall be approved and recorded in the Clerk's office. On the final site plan label and depict the easements and provide their recordation information. This comment has not been addressed, as the sewer connection still appears to be on an adjacent parcel. Comment addressed. 12. [32.7.2.11 Vehicular Access to Site. Each entrance onto any public street shall be designed and constructed as required by the standards of the Virginia Department of Transportation. VDOT approval of the entrance to the site shall be required prior to final site plan approval. Comment not addressed; VDOT must grant approval of the site plan prior to final site plan approval. This comment has not been fully addressed and still applies. 13. [ZMA2006-14 General Development Plan] Landscaping. Revise the landscape plan as follows: - Replace the five (5) viburnum x rhytidophylloides plantings at the southeastern portion of the building with six (6) 7-8' tall Ilex x Patriots. - Add two (2) 7-8' tall crepe myrtle multi stemmed plantings at the southeastern portion of the building - Replace the thirty seven (36) green boxwoods shrubs along the northern property line with a row of 4-5' tall viburnum x pragense to fill this area. -Provide the following note on the landscape plan: "Female gender ginko trees will not be used" Comments not addressed, as the gingko trees appear to have been removed from the site plan, although they show up on the general development plan, and the required note about female gingko trees is not provided. Comment addressed. 14. [ZMA2006-14 COD 20A.3.b] Parking and Loading. Label the 3 parking spaces for the adjacent property. Please list the adjacent property's TMP that these spaces are dedicated to. Comment not addressed. Comment addressed. 15. [4.12.13(e), 4.12.191 Parking and Loading. Provide the required dumpster, dumpster pad, and screening. To omit the required dumpster submit a waiver request application and associated review fee. Provide the required information under Section 4.12.13(f) for County consideration. Review and approval of this waiver shall be required prior to final site plan approval. Comment not addressed. Provide a dumpster and required accessory elements, including pad and screening. In addition, what are the trash containers at the southeast corner of the building? With the next submittal of the site plan, provide an official request addressed to the Zoning Administrator requesting the substitution of the proposed trash containers for the required dumpster pad. 16. [32.5.1(c)] Dimensions. Throughout the plan dimension all proposed improvements. Comment not addressed. More clearly identify the limits of the building versus the other elements proposed for the site, including the portions of the building proposed to overhang the parking spaces, Comment addressed. 17. [32.5.2(n)] Outdoor Lighting. Any proposed outdoor lighting must be shown on the site plan. A photometric plan and lighting cut sheets must be provided with the final site plan. Proposed lighting must comply with requirements of Sec. 4.17 of the Zoning Ordinance. Comment not addressed; lighting plan does not fully comply with Section 4.17. Comment addressed. Please contact Andy Reitelbach in the Department of Community Development at areitelbachgalbemarle.org or 434- 296-5832 ext. 3261 for further information. Comments from Other Reviewing Departments and Agencies Albemarle County Architectural Review Board (ARB) Margaret Maliszewski, mmaliszewski(kalbemarle.org — Requested changes; see comment below: The ARB will review this plan on June 15. Comments will be available after that meeting. Albemarle County Transportation Planning (Transportation Planner) Daniel Butch, dbutch&albemarle.org — Requested changes: The construction of the bus shelter is required prior to issuance of the certificate of occupancy for the proposed office building. It is recommended that the applicant work with Daniel Butch (dbutch(aalbemarle.org), County Transportation Planner, to determine the most appropriate location for this bus shelter. Albemarle County Engineering Services (Engineer) Matthew Wentland, mwentland&albemarle.org — Requested changes; see comments below: 1. The VSMP plans will need to be approved before final site plan approval. 2. Sidewalk cannot be located in the 2' parking overhang. One of the spaces still overhangs a portion of sidewalk that is not T wide. [18.4.12.16e, DSM] 3. Show the guardrail and label/dimension the plans so that it is clear that the guardrail is not in the 2' overhang, as scaling the plans has the wall 2' from the face of curb. The wall is also shown as T wide from the bottom face to top back in the detail and as I'wide on the layout plan. Parking and overhangs are inspected by Zoning prior to issuance of a CO. 4. Show the Stormwater Management Facility Easement for the underground detention and outlet pipe. A Deed of Dedication will need to be signed and recorded for this easement. The Deed will be filled out by the County and forwarded to the applicant when the plat is nearing approval and after the recording of the Stormwater Maintenance Agreement. This will need to be recorded prior to site plan approval. Albemarle County Building Inspections Michael Dellinger, mdellingergalbemarle.org —No objections at this time. Albemarle County Department of Fire -Rescue Shawn Maddox, smaddoxkalbemarle.org — Pending comments; comments will be forwarded to applicant upon receipt by Planning staff. Albemarle County Service Authority (ACSA) Richard Nelson, rnelson(c-r�,serviceauthority.org — Pending comments; comments will be forwarded to applicant upon receipt by Planning staff. Virginia Department of Transportation (VDOT) Adam Moore, Adam.Moore(kvdot.vir ig nia.gov — Requested changes; see the attached comment memo. Rivanna Water and Sewer Authority (RWSA) Dyon Vega, dvega(cr�,rivanna.org — Pending comments; comments will be forwarded to applicant upon receipt by Planning staff. 10 County of Albemarle Conservation Plan Checklist — To be placed on Landscape Plans (Handbook, pp III-284-111-297 for complete specifications) The following items shall be shown on the plan: ❑ Trees to be saved; ❑ Limits of clearing (outside dripline of trees to be saved); ❑ Location and type of protective fencing; ❑ Grade changes requiring tree wells or walls; ❑ Proposed trenching or tunneling beyond the limits of clearing. 2. Markings: ❑ All trees to be saved shall be marked with print or ribbon at a height clearly visible to equipment operators. ❑ No grading shall begin until the tree marking has been inspected and approved by a County Inspector. 3. Pre -Construction Conference: ❑ Tree preservation and protection measures shall be reviewed with the contractor on site. 4. Equipment Operation and Storage: ❑ Heavy equipment, vehicular traffic and storage of construction materials including soil shall not be permitted within the driplines of trees to be saved. 5. Soil Erosion and Stormwater Detention Devices: ❑ Such devices shall not adversely affect trees to be saved. 6. Fires: ❑ Fires are not permitted within 100 feet of the dripline of trees to be saved. 7. Toxic Materials: ❑ Toxic materials shall not be stored within 100 feet of the dripline of trees to be saved. 8. Protective Fencing: ❑ Trees to be retained within 40 feet of a proposed building or grading activity shall be protected by fencing. ❑ Fencing shall be in place and shall be inspected and approved by a County Inspector prior to grading or construction. 9. Tree Wells: ❑ When the ground level must be raised within the dripline of a tree to be saved, a tree well shall be provided and a construction detail submitted for approval. 10. Tree Walls: ❑ When the ground level must be lowered within the dripline a tree to be saved, a tree wall shall be provided; and a construction detail submitted for approval. 11. Trenching and Tunneling: ❑ When trenching is required within the limits of clearing, it shall be done as far away from the trunks of trees as possible. Tunneling under a large tree shall be considered as an alternative when it is anticipated that necessary trenching will destroy feeder roots. 12. Cleanup: ❑ Protective fencing shall be the last items removed during the final cleanup. 13. Damaged Trees: ❑ Damaged trees shall be treated immediately by pruning, fertilization or other methods recommended by a tree specialist. NOTE: IT IS THE DEVELOPER'S RESPONSIBILITY TO CONFER WITH THE CONTRACTOR ON TREE CONSERVATION REQUIREMENTS. OWNER SIGNATURE (DATE) CONTRACT PURCHASER SIGNATURE (DATE) 5/1/06 Page 1 of 1 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940 May 8, 2020 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Andy Reitelbach Re: Georgetown Hydraulic Professional Offices — Final Site Plan SDP-2019-00062 Review #2 Dear Mr. Reitelbach: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Roudabush, Gale, & Associates, dated April 22, 2020, and offer the following comments. Please show and label the mill and overlay limits to adjacent travel lane on plan view. The mill and overlay will extent to the opposite edge of the adjacent travel lane from the cut, and encompass the entire length of cut out area. Modified WP-2 appears correct for this application. 2. Maintenance of traffic Narrative on sheet 8 of 12 incorrectly states the Work Zone hours for this road and area. Allowable work zone restrictions for Hydraulic Road and Georgetown are 8pm until 6am the following morning. 3. The Access Management Exception (AM-E) is under review. 4. Please note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B (1) and F, as well as any other applicable standards, regulations, or other requirements. VirginiaDOT.org WE KEEP VIRGINIA MOVING Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Max Greene at 434-422-9894. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, Adam J. Moore, P.E. Area Land Use Engineer Culpeper District VirginiaDOT.org WE KEEP VIRGINIA MOVING