HomeMy WebLinkAboutSDP201900072 Review Comments Final Site Plan and Comps. 2020-06-17COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
Memorandum
To: Craig Kotarski, Timmons Group (craig.kotarski&timmons.com)
John Thier, Turner Enterprises (john&tumer-enterprises.com)
Kim Mellon, Timmons Group (kim.mellongtimmons.com)
From: Mariah Gleason
Division: Community Development — Planning
Date: January 24, 2020
Revision 1: March 24, 2020
Revision 2: June 17, 2020
Subject: SDP201900072 Beaver Creek Medical Office Building — Final Site Plan (digital submittal)
The final site plan referenced above has been reviewed by the Planning Services Division of the Albemarle County Department
of Community Development (CDD) and by other members of the Site Review Committee (SRC).
The Planner will approve the plan when the following items (from the Planner and from other SRC plan reviewers) have been
satisfactorily addressed and when all SRC plan reviewers have indicated in writing their tentative approvals. [Each comment is
preceded by the applicable reference to the Albemarle County Code.]
[32.5.2(s)] Coordination ofplans. See attached comments from Jack Kelsey regarding the alignment of County -planned
improvements into the site design and plan. The final site plan for this development will need to align/coordinate with the
planned road improvements.
Rev. 1: Comment not fully addressed. Comparing the revised plan against previous comments, it appears that changes to the
site design have made some comments irrelevant. However, show construction/reconstruction of an ADA ramp on the
western site entrance between this property and TMP 60-39 from Ivy Rd/Rt 250.
Rev. 2: Original comment still applies. If additional revisions are identified by Jack Kelsey, their incorporation may
be required for final site plan approval.
2. [32.5.2(i)] Easement area. It was difficult to identify on the plans maps where current easements are located on the property.
This was particularly true for the access easement between this property and TMP 60-39. In reviewing the planned
improvements associated with this development, it appears that instead of vacating and realigning the current access
easement and having an additional easement to allow the off -site parking, the necessary easement area — for access,
construction, maintenance, and use — between this parcel and the owner of TMP 60-39 — should actually be drawn to the
extent of the paving improvements shown on that property. Also, please clarify what the Dominion Energy easement on
Sheet C2.1 is being adjusted from and to.
Rev. 1: Follow up comment. Thank you for providing clarity in the plan maps and in the comment response letter. Please
submit an easement plat, and related maintenance agreements, to the County for review/approval. See Comment 12(a)
below, regarding process.
Rev. 2: Comment satisfied.
[32.5.1(c), 32.5.2(a)] Setbacks. Rev. 1: Comments addressed.
a. In the Setback notes on Sheet CO.0, reference both special exceptions that are currently in review by the
County that need to be approved to allow this development:
i. Rear parking setback, pursuant to 4.20(a)
ii. Use buffer, pursuant to 21.7(c)
b. The setback shown along the western property boundary is incorrect. As the zoning ordinance states, the 1Oft
front minimum setback is only from up blic street ROWS. Review and revise as necessary.
4. [32.6.3] Parking structure. Please submit materials pursuant to Sec. 32.6.3. In the comment response letter from the
applicant, it was indicated that architectural drawings would accompany the submission of the final site plan but our office
has not received this information digitally or physically. Rev. 1: Comment addressed.
[32.5.2(b), 4.12] Parking schedule. Rev. 1: Comments addressed.
a. The parking requirement for this us
b. e, based on the proposed square footage of the development, is 107 parking spaces [(26,600sf x
0.8)x(1/200)=106.4, which rounds up to 107]. It is a standard practice of the County to round up to the nearest
whole number if the minimum number of required parking spaces is found to be more than [x] whole number.
c. In the underground garage, provide auto -turn analysis to demonstrate that a reverse maneuver, from a parking
space furthest from the entrance, can be performed without a 3-point turn. If this maneuver cannot be
demonstrated, the parking spaces in the underground garage will need to be reconfigured.
6. [4.12.18] Loading areas. Loading spaces must be delineated in a manner that identifies and preserves the required
dimensions with paint striping, signage, or by other means approved by the zoning administrator. Indicate on the plans, if
not already done, how the loading space will be delineated. Rev. 1: Comment not fully addressed. Please provide a detail for
the associated signage. Rev. 2: Comment addressed.
7. [32.5.2(e)] Existing landscaping.
a. Provide a label for the tree line along the rear property boundary. Rev. 1: Comment addressed.
b. Show all of the trees that exist on the site currently. In looking at the County's aerial imagery, there appear to
be more trees located on the site than what is currently shown on the Existing Conditions sheet. Rev. 1: Please
provide at least one label for the vegetation surrounding the 2-story block and stucco building. Rev. 2:
Comment addressed.
8. [32.6.2(k), 4.17] Outdoor lighting.
a. The plan needs to demonstrate anticipated footcandle measurements up to the boundaries of the property.
Please revise to extend the analysis beyond the confines of the parking area. Rev. 1: Comment addressed.
b. Provide the manufacturer cut sheets for each of the fixtures proposed on the lighting plan. It is preferred that
the cut sheets be inset onto the appropriate plan sheet. The cut sheets need to include the total lumens emitted
by the fixture and, if the total lumens is 3,000 or more, that the fixture is a full cutoff luminaire. Rev. 1:
Comment not fully addressed. Thank you for providing these cut sheets. The luminaire identified as S3 appears
to exceed 3,000 lumens. As such, this fixture will need to be a full cutoff. Review and revise accordingly.
Rev. 2: Comment addressed.
c. Albemarle County assesses photometric plans based on a maintenance factor, or "LLF", of 1.0. Please revise
the table of Sheet SELL to include this information. (Note: Before the C/O is issued, site inspectors will use
the lighting plan and this information to evaluate whether the as -built lighting aligns with the site plan.)
Rev. 1: Comment addressed.
d. [New - Rev. I] Spillover of lighting from fixtures cannot exceed 0.5 footcandles at the property line. Review
and revise accordingly. Rev. 2: Comment addressed.
9. [Albemarle County Engineering Policy] Sight distance. Indicate the sight distance lines for entrances and left turn lanes.
This information did not appear to be included or labeled on Sheet C5.1, as noted in the applicant's comment response
letter. Rev. 1: Comment addressed.
10. [Albemarle County Engineering Policy] Benchmarks. It was difficult to locate benchmark locations on the plan maps.
Provide a label to clearly identify these elements. Rev. 1: Comment addressed.
11. [32.5.2(a)] Neighboring lots.
a. Update the use on TMP 60-37 to reflect "funeral home" uses as this is the use defined by the ordinance.
Rev. 1: Comment addressed.
b. Update the zoning on 60-36 to reflect "C-1 Commercial" in accordance with the County zoning map.
Rev. 1: Comment withdrawn.
12. [Comment] Process.
a. If easements are proposed/needed, they will need to be submitted to the County for review/approval, recorded,
and noted on the final site plan prior to the plan's approval. Rev. 1: Comment remains. Please submit any
easement plats and related agreements to the County for review/approval. The easement plat will require an
application and fee. Once approved, the easement will need to be noted on the appropriate plan maps with a
deed book and page reference. Rev. 2: Comment remains. An easement plat has been submitted to the
County for review/approval. When/if approved, the recording deed book and page will need to be noted
on the site plan.
The special exceptions associated with this development are in review and will need to be approved by the
Board of Supervisors prior to approval of the final site plan. Rev. 1: Comment remains. The two special
exceptions associated with this site plan will be considered by the Board of Supervisors on April 15, 2020. If
the special exceptions are approved, the notes in the Setback and Zoning section will need to be updated to
reference the approved resolution action. Apologies that more accurate direction regarding the aforementioned
notation was not provided previously. Rev. 2: The two special exceptions associated with this development
were approved by the Board of Supervisors on April 15, 2020 (see the attached Resolution for your
records). On the Cover Sheet, revise the asterisk language in the Setback notes to the following:
*Special Exceptions to the rear parking setback, pursuant to 4.20(a), and the use buffer, pursuant to
21.7(c), for this development were approved by the Board of Supervisors on April 15, 2020 with the
following conditions:
1. The buffer disturbance within 20 feet, as measured from the rear property line, is allowed only
for screening, landscaping, and parking. No dumpster or dumpster pad may be located closer
than 20 feet from the rear property line.
2. All screening, parking lot landscaping, and landscaping islands shall meet Architectural Review
Board requirements.
3. Surface parking shall be no closer than 5 feet from the rear properly line, as shown on the
exhibit titled "Beaver Creek - Medical Office Building - Special Exception: Site Layout with
Special Exception Request" and dated December 19,2019.
Additional comments based on plan dated 2/4/2020:
13. [Comment] Proposed sign location. In accordance with recent County guidance, please remove proposed sign location
depictions and labels from all plan sheets. Rev. 2: Comment addressed.
Additional comments based on plan dated 4/21/2020:
14. [32.5.2(a)] Owner. Update the owner information on the Cover Sheet to reflect the current parcel owner,
2246-2248 Ivy Road LLC.
15. [32.5.2(i,l)] Easement Plan. On Sheet C8.0:
a. Provide the deed book and page for all easements noted on the sheet, with the exception of the 20' ACSA
waterline easement.
b. Revise both labels for the "Variable Width Access Easement (TMP60-39)" to "Private Variable Width Shared
Access Easement" to mirror the easement plat for this development.
c. Revise the label for the "Easement to be Abandoned" to instead state "Hereby Abandoned".
16. [32.7.9] Landscape Plan. In the Landscaping of Parking Areas table on Sheet L2.0, update the parking lots spaces to reflect
78 parking spaces and revise subsequent calculations.
17. [Comment] Title Block. Update the Revision Description section of the title block on all sheets to be consistent with that
shown on the Cover Sheet.
OTHER SRC REVIEWERS
Albemarle County Engineering Services (Engineer)
Matthew Wentland, mwentlandgalbemarle.org — Requests Changes; see comments below
1. The submitted easement plat will need to be approved prior to Site Plan approval.
Albemarle County Information Services (E911)
Brian Becker, bbecker(&albemarle.org — No Objection
Albemarle County Building Inspections
Michael Dellinger, mdellinger(&albemarle.org — No Objection
Albemarle County Department of Fire Rescue
Shawn Maddox, smaddoxkalbemarle.org — No Objection
Albemarle County Service Authority
Richard Nelson, rnelsongserviceauthority.org — Requests Changes; comments were provided directly to the applicant
Virginia Department of Transportation
Willis Bedsaul, willis.bedsaul(a)vdot.vir ig nia.gov — Requests Changes; see comment letter attached
* Update: Comment #2 in the attached letter has since been withdrawn.
Architectural Review Board
Patricia Saternye, psaternye(a,albemarle.org — Requests Changes; see comment letter attached
Albemarle County Facilities Planning & Construction
Jack Kelsey, jkelsey2(a)albemarle.org — PENDING; comments will be forwarded upon receipt
In accordance with the provisions of Section 32.4.3.5 of Chapter 18 of the Code, if the applicant fails to submit a revised
site plan to address all of the requirements within six (6) months after the date of this letter, the application shall be
deemed to have been voluntarily withdrawn by the applicant.
Please contact Mariah Gleason in the Planning Division by using mgleasongalbemarle.org or 434-296-5832 ext. 3097 for
further information.
RESOLUTION TO APPROVE SPECIAL EXCEPTIONS
FOR SDP 201900051 BEAVER CREEK MEDICAL CENTER
BE IT RESOLVED that, upon consideration of the Memorandum prepared in conjunction with the
application and the attachments thereto, including staffs supporting analysis, and all of the factors relevant
to the special exceptions in Albemarle County Code §§ 18-4.20, 18-21.7(c), 18-32.7.9, and 18-33.49, the
Albemarle County Board of Supervisors hereby approves the special exceptions (1) to disturb a required 20-
foot buffer area abutting a residential zoning district, and (2) to reduce the rear minimum setback for off-
street parking from 20 feet to 5 feet, for SDP 201900051 Beaver Creek Medical Center, subject to the
conditions attached hereto.
I, Claudette K. Borgcrsen, do hereby certify that the foregoing writing is a true, correct copy of a
Resolution duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of six to zero,
as recorded below, at a mceting held on April 15, 2020,
Clerk, Board of County Superv' rs
Ave h
Mr. Gallaway
Y
Ms. LaPisto-Kirtley
Y
Ms. Mallek
Y
Ms. McKeel
Y
Ms. Palmer
Y
Ms. Price
Y
SDP 201900051 Beaver Cmek Medical Centel• Special Exception Conditions
1. 'rhe buffer disturbance within 20 feet, as measured from the rear property line, is allowed only for
screening, landscaping, and parking. No dumpster or dunupster' pact may be located closer than 20
feet from the rear property line.
2. All screening, parking lot landscaping, and landscaping islands shall meet Architectural Review
Board requirements.
3. Surface parking shall be no closer than S feet from the rear property line, as shown on the exhibit
titled "Beaver Creek — Medical Office Building -- Special Exception: Site Layout with Special
Exception Request" and dated December 19, 2019.
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701
Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940
May 27, 2020
Mariah Gleason
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Re: SDP-2019-00072- Beaver Creek Medical Office Building — Revised -Final Site Plan
Dear Ms. Gleason:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Timmons Group, dated
November 25, 2019, revised April 21, 2020, and offer the following comment:
Land use
1. The proposed CG-12 ramp needs to be perpendicular to Twin Sycamore lane to direct
pedestrian traffic safely across street for the future sidewalk project.
2. The proposed sidewalk needs to be parallel to the road and have a consistent buffer strip.
If further information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
March 16, 2020
Rev. 2: June 16. 2020
Craig Kotarski
Timmons Group
608 Preston Avenue, Suite 200
Charlottesville, VA 22903
RE: ARB-2019-146: Beaver Creek Medical Office - Final (TMP 06000-00-00-03800)
Dear Mr. Kotarski,
We have received revised site plans and architectural plans for the above -noted application that
address the conditions of approval the Architectural Review Board requested at its January 6, 2020
meeting. The following revisions are requested to make the proposal consistent with those
conditions as well as the Entrance Corridor design criteria.
5. Revise the east building elevation labels to clearly state the materials and colors of all
components of the building, including spandrel glass, if proposed.
Rev. 1: Comment not yet fully addressed. Address the following:
a) Ensure that the color is provided for each of the components in the elevation. The
following do not have their colors listed on the elevation:
i. The stone veneer
ii. The Wood -Look Panel
iii. The Aluminum Storefront System
iv. The Precast Concrete Panels
v. The Aluminum Sunshade System
vi. The Aluminum Panel Mechanical Roof Screen
vii. The Aluminum Glazing Infill Panels
viii. The Aluminum Curtain Wall System
Rev. 2: Comment not vet fully addressed. Address the following:
i. Confirm that the model number for the Nichiha Fiber Cement Vintage Wood —
Redwood is still EPC765F, as was shown on the first material sample provided, or
provide a different model number.
ii. Confirm that Citadel Archtectural Products is the manufacturer for the Charcoal
colored Aluminum Composit Panel System being used beneth the spandrel sections
of the wall, or provide another manufacturer.
iii. Confirm that the manufacturer for the spandrel glazing and windows is Vitro
Architectural Glass, which was formally known as PPG Glass, or specify another
manufacturer.
c) Rev. 2: [NEW COMMENTI Revise the black and white north elevation to include a label
for the sunscreens on the left portion of the facade of the building.
d) Rev. 2: [NEW COMMENTI Revise the site plan to no longer include the color
elevations, since those included are no longer correct, or update the elevations in the
site plan.
8. Provide a roof plan showing the location and height of the rooftop mechanical equipment.
Revise the elevation views to include dashed lines for the rooftop mechanical equipment.
Confirm the reason for not showing the roof screen in the perspective views.
Rev. 1: Comment not yet fully addressed. Address the following:
a) Revise the roof plan to include the maximum height of the roof top equipment.
Rev. 2: Comment not addressed. Revise sheets A2.0 and A4.0 to include a note that
states "Roof top screen will fully screen the roof top mechanical equipment."
b) Revise the roof plan to specify the height of the Aluminum Mechanical Screen Wall.
Rev. 2: Comment not yet fully addressed. Revise sheets A2.0 (submitted on 4/22/2020)
and A4.0 (submitted on 2/18/2020) to coordinate the height of the roof screen. A4.0
shows an 8' height. A2.0 shows a difference between the top of coping and the top of
roof screen as only 6'.
9. Revise the plan to include all building mounted lighting and extend the lighting calculation
grid to the EC.
Rev. 1: Comment not yet fully addressed. Address the following:
c) Rev. 2: jNEW COMMENTI Add a note to the photometric plan stating that the S5
luminaire will only shine vertically down and that none of the units will be tilted or shine
upwards.
d) Rev. 2: [NEW COMMENTI Clarify when there are two light fixtures in the same location
where they will be mounted on the building.
11. Revise the lighting plan to include the color of the light poles.
Rev. 1: Comment initially specified was addressed. However, the height of the poles has
been revised since the last submission. Revise the pole mounted fixture heights, listed on
sheet SE1.0 to specify that the freestanding pole mounted fixtures do not exceed a height of
20'.
Rev. 2: Comment not vet fullv addressed. Notes on sheet SE1.0 still note mounted fixture
heights above 20' (32' & 24'). Revise the pole mounted fixture heights, listed on sheet
SE1.0 to soecifv that the freestandina bole mounted fixtures do not exceed a heiaht of 20'.
22. Rev. 2: jNEW COMMENTI Coordinate the location of the entrance door, on the north
elevation, with the door and sidewalk location in the site plan. They site plan and elevations
do not appear to match. Therefore, sidewalk location from the front entrance door may
need to be revised.
Within 15 days of the date of this letter, please send me a letter (by email is acceptable) indicating
whether you will or will not proceed with these revisions. If you choose not to proceed with these
revisions, staff will be unable to approve your application. If you choose to proceed with the
revisions, please forward me two set of revised drawings together with a memo summarizing the
revisions you've made. Your decision to make the revisions will suspend the 60-day review period
associated with your original submittal. However, I expect to complete the review of your revised
proposal within 2 weeks of your re -submittal.
If you have any questions about this action, please contact me as soon as possible. I look forward to
receiving your revisions and completing this review with an approval letter.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Paty Saternye
Senior Planner
psaternye@albemarle.org
cc: John Their
2246-2248 Ivy Road LLC
P.O. Box 13
Ivy, VA 22945
File
COUNTY OF ALBEMARLE
Department of Community Development
REVISED APPLICATION SUBMITTAL
This form must be returned with your revisions to ensure proper tracking and distribution.
County staff has indicated below what they think will be required as a resubmission of revisions.
If you need to submit additional information, please explain on this form for the benefit of the
intake staff. All plans must be collated and folded to fit into legal size files, in order to be
accepted for submittal.
TO: Paty Saternye DATE:
PROJECT NAME: ARB2019-146 Beaver Creek Medical Building
Submittal Type Requiring Revisions () indicates
Submittal Code
County Project Number
# Copies
Erosion & Sediment Control Plan (E&S)
Mitigation Plan MP
Waiver Request WR
Stormwater Management Plan (SWMP)
Road Plan (RP)
Private Road Request, with private/public comparison
PRR
Private Road Request — Development Area PRR-DA
Preliminary Site Plan (PSP)
Final Site Plan or amendment) (FSP)
Final Plat FP
Preliminary Plat PP
Easement Plat (EP)
Boundary Adjustment Plat (BAP)
Rezoning Plan (REZ)
Special Use Permit Concept Plan SP-CP
Reduced Concept Plan R-CP
Proffers (P)
Bond Estimate Request (BER)
Draft Groundwater Management Plan D-GWMP
Final Groundwater Management Plan F-GWMP
Aquifer Testing Work Plan ATWP
Groundwater Assessment Report (GWAR)
Architectural Review Board (ARB)
ARB2019-146
1 + digital
Other: Please explain
(For staff use only)
Submittal
Code
# Copies
Distribute To:
Submittal
Code
#
Copies
Distribute To:
ARB
1 + digital
Paty Saternye