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Home My WebLink AboutSE202000002 Review Comments Waiver, variation or substitution requirement 2020-07-02COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 July 2, 2020 Daniel Hyer 113 4t" St NE, Ste 100 Charlottesville, VA 22902 (434) 262-0169 1 dhyer _line-grade.com RE: SP202000010 Airport Animal Clinic Dear Mr. Hyer: Staff has reviewed your initial submittal for a Special Use Permit for a veterinary office (SP2020-10). Our comments are provided below and organized in the following manner: A. Comments on the Special Use Permit B. How the proposal relates to the Comprehensive Plan C. Additional comments from reviewers D. Draft conditions based on review comments E. Comments related to the Special Exception (SE202000002) A. Special Use Permit The proposal indicates that the requested veterinary use will be occupying an existing building space and will not require any exterior changes on the parcel — including no potential outdoor facilities for animals. As such, it is staff's opinion that sufficient information has been provided at this time by the applicant and no additional information is necessary in the form of a resubmittal prior to a public hearing. B. Comprehensive Plan Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. The subject property of this proposal, TMP46B4-1A2, is designated as Urban Density Residential land use by the Places29 Master Plan. This land use designation is used by the Master Plan around activity "Centers" to denote areas where dense multifamily housing is desired (6.01-34 units per acres). Primary uses within this designation include multifamily and single-family residential while secondary uses include retail, commercial, and office uses that support the neighborhood, live/work units, open space, and institutional uses. Retail, commercial, office, and institutional uses are encouraged to locate in Centers, however, they may be located by exception (i.e. special use permit) in areas around Centers designated Urban Density Residential provided they are compatible with surrounding uses. The proposed veterinary use falls within the secondary uses described by the Master Plan. Staff find that the veterinary clinic is compatible and supportive of neighborhoods and residential uses by providing local, walkable care options for pets and small animals. C. Additional Comments from Reviewers Planning Comments The following comments related to planning matters have been provided by Mariah Gleason: 1. On Page 7 of the Application Narrative, it looks as though there may be a clerical error. The impact on Public Safety Items and/or Public Facilities description references Environmental Features section above. 2. Overall, no additional information or significant changes were identified that staff recommended be addressed by a resubmittal. Any comments from Planning will be included in the staff report to the Planning Commission. 3. Should the special use permit be approved, changes to the building cannot commence without the appropriate building permits. Zoning The zoning reviewer, Kevin McCollum, kmccollum(a)-albemarle.org, has no objections but offers the following comments: ii111111110C - • i OW . • e •.f[ire i��i As offered by the Applicant: Prior to the issuance of a building permit, the applicant must submit information to the satisfaction of the County Engineer and the Zoning Administrator (or their designees) that demonstrates the proposed use will not exceed the maximum sound levels described in County Code 18- 4.18. Development of the use shall be in general accord with the conceptual plan provided in Appendix A. There shall be no expansion of the building other than minor changes needed for renovations and soundproofing. As we have done with other veterinary office special use permits, Zoning would be in favor of conditioning the hours of operation. The Applicant has suggested their normal hours of operation are 8:00am to 6:OOpm, but Zoning would be ok if these hours were expanded to 7:OOam to 8:OOpm. This would give the applicant more flexibility and would keep these conditions consistent across different special use permits for this use. Engineering The County Engineer, Frank Pohl, fpohl albemarle.org, has no objections to this proposal. Entrance Corridor/Architectural Review Board (ARB) The ARB reviewer, Margaret Maliszewski, mmaliszewski(a)_albemarle.org, has no objections to this proposal, but offers the following comment: This proposal includes no changes to the site or the exterior of the building. Consequently, no visual impacts to the Entrance Corridor are anticipated. Fire/Rescue The Fire/Rescue reviewer, Shawn Maddox, smaddox(a albemarle.org, has no objections to this proposal. Virginia Department of Transportation (VDOT) The VDOT reviewer, Adam Moore, adam.moore(a�vdot.virginia.gov, has no objections to this proposal. Please see the review letter attached. Building Inspections The Building Official, Michael Dellinger, mdellinger(a�albemarle.org, has no objections to this proposal, but offers the following recommendation: The architect needs to coordinate with the Building Plans Reviewer (Keith Huckstep, khuckste(@albemarle.org) on alterations of building and must use the 2015 VA Existing Building Code. Albemarle County Service Authority (ASCA) The ACSA reviewer, Richard Nelson, rnelson(a)serviceauthority.org, has no objections to this proposal, but offers the following recommendation: The applicant should confirm if there will be any changes to the existing buildings fixture counts during the permit stage. If the water meter needs to be upgraded, there will be water and sewer connection fees. Rivanna Water & Sewer Authority (RWSA) The RWSA reviewer, Dyon Vega, has no objections to this proposal. Natural Resources The Natural Resources Manager, Kimberly Biasiolli, kbiasiolli a( albemarle.org, has no objections to this proposal. D. Draft Conditions based on Review Comments Staff has not fully drafted proposed conditions for this special use permit to date, however, staff will send proposed conditions to you once this has been completed. Potential proposed conditions: 1. Development of the use must be in general accord (as determined by the Director of Planning and the Zoning Administrator) with the exhibit titled "Airport Road Animal Clinic Relocation, SUP Exhibit," prepared by Line + Grade Civil Engineering, dated May 7, 2020. To be in general accord with the exhibit, development must reflect the following essential major elements of the Conceptual Plan: • No expansion of the building other than minor changes needed for renovations and soundproofing. • No outdoor exercise areas or runs. 2. The hours of operation for the veterinary use may not begin earlier than 7:00 a.m. and may not end later than 8:00 p.m. 3. No overnight boarding use, other than for those animals under medical care, may take place at the veterinary clinic. 4. Prior to the issuance of a building permit, the applicant must submit information to the satisfaction of the County Engineer and the Zoning Administrator (or their designees) that demonstrates the proposed use will not exceed the maximum sound levels described in County Code 18-4.18. E. Special Exception SE202000002 Planning The zoning map indicates that the subject property abuts a residential -zoned lot (TMP46B4-01-A3 having R-15 Residential zoning). Thus, the distance between the veterinary use (i.e. the building) and the nearest residential lot line would be approximately 120-125 feet. However, as the application materials demonstrate, the nearest lot with a residential structure is located further away. It appears separation between the proposed use and residential uses is being provided by the subject property's parking lot and the Common Area and landscaping associated with Gateway Village Townhomes. Thus, Planning has no objections to the Special Exception at this time, as sound associated with the veterinary clinic would still be subject to the noise regulations contained in Section 4.18 if this special exception request is granted. Zoning Zoning has no objection to this Special Exception. The issues of sound and hours of operation are addressed both by the conditions above and Sections 4.18 and 5.1.11 of the Zoning Ordinance. Engineering has no objections to the special exception request. ADDITIONAL INFORMATION Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule and other related resources are provided for your convenience online at: https://www.albemarle.org/department.asp?department=cdd&relpage=15259 Notification and Advertisement Fees Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Community Meeting Prior to requesting a public hearing with the Planning Commission and Board, a community meeting must be held in accordance with Zoning Ordinance Section 18- 33.37. Feel free to contact me if you wish to meet or need additional information. My email address is mgleason _albemarle.ora and my phone number is (434) 296-5832 ext. 3097. Sincerely, k�w* Mariah Gleason Community Development Department Planning Division Senior Planner enc: Att. 1: Action After Receipt of Comments Att. 2: Resubmittal Schedule UNW1 02m, O'Ti1[Rt Ire iii1 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940 June 30, 2020 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Mariah Gleason Re: SP-2020-00010 — Airport Animal Clinic Review# 1 Dear Ms. Gleason: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section has reviewed the Special Use Permit as submitted by Line Grade Civil Engineering, and find it to be generally acceptable. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434) 422-9399 for information pertaining to this process. If you have further questions, please contact Max Greene at 434-422-9894. Sincerely, Adam J. Moore, P.E. Area Land Use Engineer VDOT - Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER FIRST SET OF COMMENTS Your project has been scheduled for a public hearing by the Planning Commission for September 1, 2020 which is within 90 days from the date your application was accepted for review. State Code requires a 90-day review by the Planning Commission unless the applicant requests deferral. If you wish to submit revised materials, they must be submitted by July 6, 2020 to maintain the 90-day schedule. If you need more time to make these changes, you must request deferral and you must submit revised plans. Instructions for requesting a deferral are outlined below. Within one week, please do one of the following: (1) Request to proceed to Planning Commission public hearing on September 1, 2020 (2) Resubmit in response to review comments by the date noted above (3) Request deferral, as required by Section 33.521, in these instances: a. If you will not be resubmitting by July 6, 2020 b. If you will resubmit but would like to receive comments on the revised submittal, and understand the Planning Commission date will be later than September 1, 2020 (4) Withdraw your application (1) Request to proceed to Planning Commission Public Hearing on September 1, 2020 At this time, you may request that your application proceed to public hearing with the Planning Commission on September 1, 2020. With this option no additional documents will be accepted, and staff will take your project to the Commission as originally submitted, but without a recommendation of approval. (2) Resubmittal in Response to Review Comments Revised 9-17-19 MCN Please resubmit and note that no additional information, revisions, documents, etc will be accepted after your resubmittal. Be sure to include the resubmittal form on the last page of your comment letter with vour submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (3) Deferral requested To request deferral, you must submit a request in writing to defer action by the Planning Commission and Board of Supervisors. The request may be made by email. You may request a deferral for up to 36 months from the date your application was accepted for review, which is June 3, 2023. (This is based on the Board of Supervisors' September 5, 2018 action.) However, all outstanding information necessary for Commission action must be submitted by (February 3, 2023), according to the published schedule. (See Section 18-33.52 of the Albemarle County Code.) (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant to subsection 33.52(A) and fails to provide within 90 days before the end of the deferral period all of the information required to allow the Board to act on the application, or fails to request a deferral as provided in subsection 33.52(B) or (C). Fee Payment Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Fees may also be paid by credit card using the secure online payment system, accessed at http://www.albemarle.org/department.asp?department=cdd&relpage=21685. Revised 9-17-19 MCN 2020 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Resubmittal Dates (1st, 3rd, and 5th Monday of the month) Comments given to the Applicant Applicant requests PC Public Hearing AND Payment Due for Legal Ad (no additional resubmittals) Planning Commission Public Hearing No sooner than* COB Auditorium Monday Wednesday Friday Tuesday Jan 06 Feb 05 Feb 14 Mar 10 Jan 21 Feb 19 Feb 28 Mar 24 Feb 03 Mar 04 Mar 13 Apr 07 Feb 18 Mar 18 Mar 27 Apr 21 Mar 02 Apr 01 Apr 10 May 05 Mar 16 Apr 15 Apr 24 May 19 Mar 30 Apr 29 May 08 Jun 02 Apr 06 May 06 May 08 Jun 02 Apr 20 May 20 May 22 Jun 16 May 04 Jun 03 Jun 12 Jul 07 May 18 Jun 17 Jun 26 Jul 21 Jun 01 Jul 01 Jul 10 Aug 04 Jun 15 Jul 15 Jul 24 Aug 18 Jun 29 Jul 29 Aug 07 Sep 01 Jul 06 Aug 05 Aug 07 Sep 01 Jul 20 Aug 19 Aug 28 Sep 22 Aug 03 Sep 02 Sep 11 Oct 06 Aug17 Sep 16 Sep 25 Oct 20 Aug 31 Sep 30 Oct 16 Nov 10 Sep 08 Oct 07 Oct 16 Nov 10 Sep 21 Oct 21 Oct 30 Nov 24 Oct 05 Nov 04 Nov 06 Dec 01 Oct 19 Nov 18 Nov 13 Dec 08 Nov 02 Dec 02 Dec 18 Jan 12 2021 Nov 16 Dec 16 Dec 18 Jan 12 2021 Dec 21 Jan 20 2021 Jan 29 2021 Feb 23 2021 Jan 04 2021 Feb 03 2021 Feb 05 2021 Mar 02 2021 Bold italics = submittal/meeting day is different due to a holiday. Dates with shaded background are not 2020. 2021 dates are tentative. *Public hearing dates have been set by the Planning Commission; however, if due to unforeseen circumstances the Planning Commission is unable to meet on this date, your project will be moved to the closest available agenda date. FOR OFFICE USE ONLY SP # Fee Amount $ Date Paid By who? Receipt # Ck# Bv: a Resubmittal of information for CV � 1 T T T • i Special use Permit �— PROJECT NUMBER THAT HAS BEEN ASSIGNED: Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application For original Special Use Permit fee of $1,075 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 For original Special Use Permit fee of $2,000 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1