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HomeMy WebLinkAboutSDP202000006 Correspondence 2020-07-06 (4)BOHLERI Albemarle County Department of Community Development 401 McIntire Road North Wing Charlottesville, VA 22902 Attn: Paty Saternye Dear Ms. Saternye: 28 Blackwell Park Lane, Suite 201 Warrenton, VA 20186 o. 540.349.4500 June 29, 2020 Via Electronic Mail Re: ARB-2020-8 Minor Site Plan Amendment — 2nd Review Response Chick-fil-A Store #1856 350 Woodbrook Drive Charlottesville, VA 22901 Albemarle, County BE #V166505 Bohler is pleased to submit on behalf of Chick-fil-A, Inc., th Submission for the Chick-fil-A Store #1856. The following addressing comments received from your department dated addressed and responded to as follows: Architectural Review Board — Paty Saternye e Minor Site Plan Amendment 3rd is our comment response letter May 22, 2020. Each comment is Comment 1: Provide material and color samples for the canopies, awnings and as specified elsewhere in these comments. Rev. 1: Comment not yet fully addressed. Address the following: a) Material and color samples have been provided and noted on the elevations. However, a "Kawneer `Black" sample was provided but does not appear to be utilized. Specify where this color and material will be utilized in the elevation sheet. b) The notes for the masonry materials state that the mortar is to match the existing. For both types of brick, a specific manufacture color and style have been specified with the statement "GC to verify `Match Existing" prior to ordering". Address the following: i. The brick colors and manufacturer have changed since the last submission. Provide a picture of a physical sample that includes the manufacturer's name, the color and the style for both specified colors of brick. A physical sample may be required. ii. The brick manufacturer has changed to a different company from what was approved on the previous approval. Although the comment in 10. f) i. was addressed since the manufacturer has changed that color may no longer be correct. See i. above about supplying a photo of the material and color sample for both colors of brick. www.BohlerEngineering.com BOHLER// Paty Saternye Chick-fil-A Store #1856 Minor Site Plan 2nd Review Response June 29, 2020 Page 2 of 5 Response 1: Please see responses from Ms. Nobles with Hill, Foley, Rossi. Comment 2: Show all existing required landscaping, as shown on the approved SDP2006-90 site plan amendment, on the Boundary & Partial Topographic Survey and Demolition Plan sheets. There appears to be a number of plants shown on the approved site plan that are not shown as existing in the proposed minor amendment. If approved plantings are no longer on site, then show them as proposed with this site plan. There are shrubs on east and south side of the building and six street trees, three along Rt. 29 and three along Woodbrook Drive, that are not shown as existing. Also, ensure species of existing plantings are specified. Rev. 1: Comment not yet fully addressed. Address the following: a) There are still trees and shrubs shown on the approved SDP2006-90 site plan amendment that are not shown as either existing or proposed in this minor amendment. Some may need to be slightly relocated, or if the planting bed is reduced in size the number of shrubs may need to be reduced, but they should be shown on the existing conditions sheet or shown on the proposed landscaping sheet (if they do not currently exist). b) There are existing shrubs at the front (east of the building). Shrubs were also shown in this location on the approved site plan. However, none are shown in this area, as either existing or proposed (relocated after construction) with this site plan amendment. c) There is one existing cedar near the corner of the lot that is not shown on the site plan as existing but appears in the approved site plan in a somewhat different location. d) There is another cedar, shown n the approved site plan, near the corner of the lot that is still not being shown on this site plan as being proposed that does not appear to exist. e) There is still one large shade tree along Rt. 29 that is not shown as existing or proposed although it is shown on the approved site plan. f) Ensure species of existing plantings are specified. This does not appear to be provided on either the existing conditions sheet or the landscape sheet. g) [NEW COMMENT] Either revise the landscape schedule to include all existing and proposed plantings for the site or provide a second landscape schedule for the existing landscaping. Ensure this is coordinated to incorporate all trees and shrubs that exist (were previously approved) and are proposed where necessary to bring the site plan back into compliance with the previous approval. Response 2: a) Additional material has been planted or revised since the site plan was approved, versus the current state of landscape material. A site visit was done to note existing conditions and an Existing Landscape Plan has been added (Sheet C-7.1). b) Additional material has been shown at the foundation, east of building. c) Cedars have been added at corners of property. d) Cedars have been added at corners of property. www.BohlerEngineering.com BOHLER// Paty Saternye Chick-fil-A Store #1856 Minor Site Plan 2nd Review Response June 29, 2020 Page 3 of 5 e) Additional oaks (shade trees) have been added at Woodbrook Dr. and near the intersection of Rt. 29 and Woodbrook Dr. where utility easement conflicts allow. f) The added Existing Landscape Plan (Sheet C-7.1) includes species existing species in plan and schedule. g) In review of the approved site plan, and existing conditions, additional material has been added to supplement the existing material, where conflicts with utilities and existing mature canopies allow. The proposed material is shown on a separate plan the existing material. (Sheets C-7.0 and 7.1 respectively). Comment 4: Provide the conservation checklist in the site plan. Rev. 1: Comment not yet fully addressed. The conservation checklist has been provided in the site plan and filled out. However, address the following: a) Before the site plan is approved provide a signature and not a digital signature on the conservation checklist. b) The signature on the conservation checklist must be the owner and not the developer. Response 4: A hand signature has been provided on the conservation checklist. Chick- Fil-A is the property owner and has signed the checklist. Comment 6: Provide a photometric plan and manufacturer's cut sheet for the site plan showing all light fixtures (existing and proposed), including fixtures under the canopies. Rev. 1: Comment not yet fully addressed. For the proposed luminaires address the following: a) The proposed luminaire appears to be a wall mounted unit, based upon the manufacturer's cut sheet, but the units shown in the photometric plan appear to be mounted to the underside of the canopies. Also, the catalog number on the cut sheet does not appear to match that shown in the Photometric Plan's schedule. Please either revise the proposed luminaire, and provided a new manufacturer's cut sheet, or clarify how a wall mounded light fixture will be mounted to the underside of the canopy. Ensure the manufacturer's cut sheet matches the photometric plan. b) Ensure that any proposed light emitting 3,000 lumens or more is full cut off. c) Incorporate the manufacturer's cut sheet into the site plan. d) The Luminaire Schedule specifies a Light Loss Factor (LLF) of 0.95 and 0.72. To meet county requirements, the LLF must be 1.0. Revise the Canopy Photometric Plan using a Light Loss Factor of 1.0 and note this on the plan. e) Limit illumination levels for the proposed luminaires under the canopies to 20 fc maximum. A maximum of 43 is shown in the photometric plan and the statistics chart. f) Ensure that the proposed canopy luminaires specify a warm white light, which would be between 2,700 to 3,000K. www.BohlerEngineering.com BOHLER// Response 6: Paty Saternye Chick-fil-A Store #1856 Minor Site Plan 2nd Review Response June 29, 2020 Page 4 of 5 a. Please see the canopy light cutsheet pdf that has been included in these revisions. This cutsheet matches the proposed canopy light on the photometric plan. b. Please see attached for the BUG rating pdf for the canopy light showing that the fixture has zero uplight, and therefore is a full cutoff fixture. c. Please see the photometric plan with the manufacturer's cut sheet included. d. The LLF was adjusted to 1.0 for the fixtures. Please note that the LLF was changed for the canopy lights to show the effects of the dimmer used to meet the 20 fc requirement. This is the way we can change the lumen output in the photometric software used. e. The canopy lights were adjusted by including not readily accessible dimmers that will adjust the lumen output of the canopy lights, and cause the footcandle levels to be under 20. Please see sheet E1.5. f. The canopy light fixtures are 3000K. See cutsheet. Comment 7: Add a general note that states "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one half footcandle." Rev. 1: Comment not yet fully addressed. The note has been added but needs to correctly and fully state the standard note. Revise the note to state "luminaire" and not "laminate" and to include the full wording of the note including "...adjoining residential districts and adjacent roads." Please note that most of these typographical errors or omissions are on both sheet E1.5 and C-0.1. Response 7: Note has been adjusted as required. See Sheets C0.1 and E1.5. Comment 10: Revise the building elevations to address the following: f. In the Exterior Finish Scheduled address the following: i. In "BR-2" the color specified is "Tan", but the approved color is "Tan Velour". Either revise BR-2 to state "Tan Velour" or remove the specified color of "Tan" and in its place include "To Match Existing Brick". Rev. 1: Comment not yet fully addressed. See comment 1. b) for what to address. iii. For "PT-7" provide a color sample. Rev. 1: Comment not yet fully addressed. PT-7 is no longer shown on the elevation however the comment response letter states "Color sample provided on Material Board". As specified in comment 1. a) the "Kawneer `Black" color and material sample that is provided on the sample board does not appear to be assigned to any item shown on the elevations. On the previous submission PT7was listed as the "Exterior www.BohlerEngineering.com BOHLERI Paty Saternye Chick-fil-A Store #1856 Minor Site Plan 2nd Review Response June 29, 2020 Page 5 of 5 Paint Refuse Enclosure". Please clarify on these two topics and if they are related. Ensure that all exhibits and samples are coordinated and clear. g. Show all existing and proposed light fixtures and label those that are proposed. The color of light fixtures should be provided in the manufacturer's cut sheets included in the photometric plan. Rev. 1: Comment not yet fully addressed. See comment #6 above for comments to be addressed. Response 10:Please see responses from Ms. Nobles with Hill, Foley, Rossi. Comment 14: Ensure all exhibits include the date of the exhibit, and any revision dates, in the title block. Rev. 1: Comment not yet fully addressed. On the next submission address this comment again on any revised exhibits and plans. Response 14: Acknowledged. Should you have any questions regarding this project or require additional information, please do not hesitate to contact me at (540) 349-4500. Sincerely, Bohler Engineering VA, LLC r 1 4 C. Wright, P. . JCW/jb/bb H:\16\V166505\Administrative\Letters\200625 Minor Site Plan Amendment 2nd Review CRL (ARB) .doc www.BohlerEngineering.com