HomeMy WebLinkAboutSDP201800040 Correspondence 2020-07-13 (4)SHIMP ENGINEERING, P.C.
Design Focused Engineering
July 10, 2020
Mariah Gleason
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
RE: Response Letter #3 for SDP201800040 Hunters Way -Major SPA — Planning
Dear Mariah,
Thank you for your review of the Final Site Plan for Hunters Way -Major SPA. This letter contains
responses to County comments dated May 8, 2020. Our responses are as follows:
1. [32.5.2(a)] Application ID. Include the application ID on the Cover Sheet (SDP201800040).
Application ID added to cover sheet.
2. [32.5.2(a)] Zoning notes. List the special exceptions and conditions associated with this site plan that
were approved on May 6, 2020 by the Board of Supervisors. Please see the signed resolution
attached.
Notes added to cover sheet below sheet index.
3. [32.5.2(a)] Setbacks. Revise the setback notes to more clearly reflect the following:
Setback notes revised as requested.
4. [32.5.2(b)] Proposed use. Revise the statement in the proposed use notes on the Cover Sheet from
"Drive-thru has single lane, window faces away from Public Streets" to "Drive-thru has a single lane,
window faces Hunter's Way."
Proposed Use notes revised as requested.
5. [4.19, 18.31 Parking schedule. The site plan currently shows 46 parking spaces provided, not 45.
More importantly, the parking schedule calculation for the retail building space was not found to
align with the County Zoning Ordinance. Under the parking regulations, retail uses not otherwise
identified are required to provide the following:
Retail use not otherwise identified: one space per each 100 square feet of retail sales area for the first 5,000
square feet and one space per each 200 square feet of retail sales area above 5,000 square feet. For purposes of
this paragraph, "retail sales area" shall be deemed to be: (1) 80 percent of the gross floor area; or (2) at the
request of the applicant, the actual retail sales floor area as shown on floor plans submitted by the applicant
delineating the actual retail sales area, which plans shall be binding as to the maximum retail sales area used.
(Added 2-5-03)
Based on this code section, the retail sales area — being less than 5,000sf — would need to provide
parking spaces at a ratio of one space per 100sf of retail sales area. This would result in a total of 42
spaces for the retail building (5,200sf * 80%= 4,160 retail sales area; 4,160sf / 100sf = 42 spaces).
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
I've follow up with Zoning staff and based on the intended use of this retail building as a hardware
store, staff have indicated that the proposal could instead calculate parking for this use based on the
parking ratio requirement for Furniture store and other large sized retail items such as appliances,
carpeting, office equipment or specific building materials. This scheduled use has been used
previously by the County to evaluate parking for hardware stores. Under this requirement, the
hardware store would need to provide parking at a ratio of one space per 400 square feet of retail sales
area, or 11 spaces (4,200sf / 400sf). Unfortunately, this lower parking requirement means that the
current development proposal is overparked by around 64% (18 spaces). Revise the site design so the
number of parking spaces does not exceed 20% of the required parking, in accordance with Sec.
4.12.4(a). (Note: One option to recapture parking, if desired, may be to include the sixth bay of the
automobile service station in the parking calculation for that use.).
We have revised the hardware store to have the required parking ratio of 1/400 retail sales
area. The retail sales area is 1 full floor of the building. We have revised the auto repair shop to
have all 6 bays open. Finally, after discussions with the owner, we have added an office use to
the second floor of the Retail Building. Per zoning code (Sec. 4.12.6 — "Offices"), this use
requires 1 space / 200 net floor area. The net floor area for the office is 80 % of one floor (2528
sf), With this added use, the parking works out. See revised Sheet 1 Parking Schedule.
6. [32.5.2(k)] Proposed sewer and drainage facilities.
a. A WPO plan/amendment must be approved before site plan amendment is approved.
Noted, this is in progress.
b. Proposed easements shown on the site plan will need to reference a recorded deed book and
page number for these easements.
Noted, we have begun the easement plat and will submit when that is prepared.
7. [24.2.2(13)] Water consumption. Zoning staff have indicated that water consumption should be
evaluated by site, thus, the combination of all intended uses on that site. As such, please revise the
Water Use Calculation table on Sheet C4 to itemize each intended use on the parcel, their associated
water consumption (gpd), and then calculate the total estimated water consumption for the parcel. Per
the zoning ordinance, water consumption on this site cannot exceed 584gpd (1.46ac x 400 gallons per
site acre per day) without a special use permit under Sec. 24.2.2(13).
Water usage Table revised per site plan updates, water consumption table added. Calculated
water consumption of 62 gpd is less than allowable consumption of 584 gpd.
8. [32.7.9] Landscape plan.
a. Per Sec. 32.7.9.8(b), the tree canopy requirement must be meet by trees and other plant materials
that will exceed 5ft in height at a maturity of 10 years. Based on the planting schedule, it looks like
the shrubs will only reach a height of 2ft in 10 years. As such, these plantings cannot be used to meet
this requirement. That said, based on the plantings that do meet this criteria, this requirement being
met. Please update the Landscaping Notes and Schedule on Sheet C6 to make it clear that the
proposed trees meet the requirement.
Per the table, the shrubs actually have a height of 2' at planting. However, we revisited the
canopy calculations and found that Mountain Pieris and Mountain Laurel have 10-yr height of
less than 5', and thus removed their canopy from the calculations. A note was added explaining
this.
b. The Land Use Schedule on the Cover Sheet notes a proposed pavement area of 22,093sf, however,
the Parking Lot Landscaping requirement in the Landscaping Notes on Sheet C6 appears to be based
off of 20,592sf. Please clarify or review and revise this discrepancy.
Pavement area is 21,230 (now consistent throughout), calculations updated.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
c. In the Planting Schedule on Sheet C5, adjust the quantity and canopy of the Mountain Pieris
species to 18 and 14, respectively, to match the plan and Sheet C6.
Quantity updated for consistency, canopy is actually not applicable for this shrub (since they
are <5' height at 10-yr growth).
d. Provide a label for the tree that is being obscured by the conservation checklist. Is that tree part of
this property? If so, the planting schedule may need to be updated.
Conservation checklist moved to not obscure the tree symbol.
e. Revise the plan depictions for the Pin Oak (A) so that the "A" is included and matches the legend.
Pin oak depictions revised as requested.
9. [32.5.1(c)] Building dimensions. Provide dimensions for the coffee shop structure and the western,
c ' ' et portion of the hardware store structure.
These dimensions have been added to C3.
10. [32.5.2(n), 4.12.16(c)] Handicapped parking spaces. The handicapped parking spaces for
perpendicular parking are noted has being 9ft x 18ft, however both spaces measure 8ft xl8ft. The
measured 8ft x 18ft meets the requirements of the zoning ordinance. Please update the label to reflect
the measured plan width. Also, does this width qualify for van -accessible spaces?
Width note revised; the 8' width is appropriate for HC-Van spaces if the additional 8' striped
space is provided next to it (as is shown in our plans).
11. [32.5.2(n), 4.12.19] Dumpster pad.
a. Indicate the distance the dumpster pad extends beyond the front of each dumpster. (Note: The
ordinance requires a minimum distance of 8ft. See Sec. 4.12.19 for more information.)
Dimension added,12' achieved.
b. Label the paving materinl fo, dumpster pad.
Material labelled on plan & detail.
c. The detail for the dumpster pad on Sheet C8 references a detail on Sheet C7 that did not appear to
be included in the plan. Please revise this detail/label accordingly.
Note in pad detail revised to reference the correct pavement detail.
12. [32.5.2(n)] Paving material. Indicate the surfacing material for areas around the proposed building
and parking islands.
Paving material labelled.
13. [32.5.2(n)] Signs. Remove all depictions and notes regarding signs (except stop signs and parking
signs) or include a note that makes it clear that these signs are not approved by this site plan
amendment and will require a separate application and approval.
Signs are shown for general reference, note added to C3.
14. [32.5.1(c), 32.5.2(n), 4.12.16(e), 32.5.2(s)] Labels.
a. The boundary line bearing and distance labels are difficult to read in their current placement within
the hatched area used to denote critical slope areas (see Sheet C2). Please relocate these labels outside
the hatched area for greater legibility.
These boundary labels have been revised for legibility.
b. On Sheet C3, what does the dark box attached to but north of the 520sf building represent? If this is
intended to be an overhang for the walk-up order window, please label it accordingly.
It is an overhang, and is now labelled.
c. On Sheet C3, revise the labels in the drive-thru lane so they do not overlap.
Labels revised as requested.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
d. On Sheet C3, label the bumper blocks.
Bumper blocks labelled.
e. On Sheet C4, connect the arrow for the "New SWM Facility Easement" label with the depicted
improvement.
Leader arrow now connected.
15. [CommeILJ vvhat do the bubbled areas along the northern edges of the property represent?
This is the treeline, which is now annotated.
16. [Comment] Is there outdoor seating associated with the coffee shop use? It was not clear what the
light linework on the northern side of the intended coffee shop building represented.
There is outdoor seating, this is now noted on C3.
17. [32.6.2(k)] Outdoor lighting. Is it intended that the area around the proposed hardware store and
coffee shop (including the drive-thru lane) remain unlit? If light fixtures exceeding 3,000 lumens
were to be added in this area in the future, a Letter of Revision (LOR) to this amendment would likely
be needed to review/approve the changed.
Noted, a LOR can be prepared if this changes, but for now no new fixtures over 3,000 lumens
are proposed.
18. [32.6.2(h)] Signature panel. Replace the ACSA signature line with a signature line for the Virginia
Department of Health.
Signature panel revised as requested.
If you have any questions or concerns about these revisions, please feel free to contact me at
keane@shimp-en ing eering com or by phone at 434-227-5140.
Regards,
Keane Rucker, EIT
Shimp Engineering, P.C.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com