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Home My WebLink AboutSP202000011 Correspondence 2020-08-17Rebecca Ragsdale MENEEMEN From: Paul Sprouse <psprouse@rebkee.com> Sent: Thursday, June 18, 2020 8:54 AM To: Rebecca Ragsdale Cc: Margaret Maliszewski; Jeffrey Baker; Perkins, Ryan Subject: RE: Bundle Sign Package- SUP Application for Pantops Corner Way (SP202000011) Attachments: 5267-773 ECR - Pantops Corner.pdf CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good Morning Rebecca. I believe we have communicated everything outlined in your email from Friday, June 12th with the exception of Item #2 as it relates to the owner authorization. Rebkee Partners Pantops LLC owns the signage easement that is the basis for this application, which right was granted of record by Pantops Self Storage LLC (per the attached, recorded ECR, see screencop below), which is evidence of both consent and notice. (c) slanwe ummt. Subject ro Couny sip crdmaocm and the rides of dMr orn a of dr Peron:% dr Ownes hereby pm and establish a nrt=Ntive and prpetrel easansar (dr'3ilptya Easement' to scoeW ball, mainmiru repair and replan eonrnreial sipup and irprostsnaets nIe0tl thereto benefiaing the Ovmer or Permiyms of Pence] A 1, Parcel A2 and Parcel B (including Weave for Aa Bastion of the We" Lear) In tF,= certan portion of the Parcels. The daip, manuhcttuy knuu m and mau mnanoe of such upsage and the improvements retamd drreto deal be at the Owner of Parcel Al's and Preel A2's oobecost sad experue The sip shall provide Owtr d Pwcd B (or Wawa, for d o Arrloe of the Wawa Lear) with w area on 7a sign for its ur ogee] to fhe onath'rd aeon for etch of Pared Al sad Parcel A2 (or ry other tersnt of Pane! A! and Parcel A2). Each of the Owners of Parcel Al. Prat A2 rd Parcel B (or Wawa, for the duruioe of the W e%* Lease) Mail cww my tignap or relined mfprvveneol kr the busmen on such Owner' parcel lobe maintained in Rood eondkion and repair and sW I repair rrydrup caused to the SiVmge Easement Arta in connection with ns eaamm tithe Sipe¢ Easement - Hopefully this closes the loop on this item. Please confirm that you have everything needed so we can stay on schedule for the August 41h BZA hearing. Thanks for your help and let us know if any additional questions. R E B K E E PAULSPROUSE psprouse@rebkee.com 2800 Patterson Ave. Suite 200, Richmond, VA 23221 Direct: 804-419-0747 1 Mobile: 804-387-4449 rebkee.com From: Perkins, Ryan <Ryan.Perkins@kimley-horn.com> Sent: Tuesday, June 16, 202012:52 PM To: Rebecca Ragsdale <rragsdale@albemarle.org>; Paul Sprouse <psprouse@rebkee.com> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>; Jeffrey Baker <jbaker@albemarle.org> Subject: RE: Bundle Sign Package- SUP Application for Pantops Corner Way (SP202000011) Rebecca, I will look into the sign permit app again later today but in an effort to get the exhibit nailed down to address your comments below I am attaching a revision. The sign is now a min. 5' from property line and R/W, the private street easement is shown, and landscaping is called out in the inset and described at the bottom of the sheet. You will see that we are pinched quite a bit between the property line and sidewalk due to the setback constraints which affects the placement of landscaping around the base but please let me know if the attached revision addresses your comments below. Thanks for your help. PROPERTY LINE / / VARIABLE NIDTH PRIVATE STREET / EASEMENT LIMITS OF MULCHED AREA SURROUNDING BASE 8 63, RG PROPOSED LOCATION OF BUNDLE SIGN `Ex. PRIVATE SIGNAGE EASEMENT 'RIGHT-OF-WAY LINE g SCALE I' . 10' Ryan Perkins, P.E. Kimley>))Horn 1700 Willow Lawn Drive, Suite 2001 Richmond, VA 23230 Direct: (804) 672-47031 Mobile: (804) 514-3631 From: Rebecca Ragsdale <rrassdale@albemarle.ore> Sent: Tuesday, June 16, 202010:59 AM To: Perkins, Ryan <Ryan. Perkins@ kimley-horn.com>; Paul Sprouse <psprouse@rebkee.com> Cc: Margaret Maliszewski <MMaliszewski@albemarle.org>; Jeffrey Baker <jbaker@albemarle.ore> Subject: RE: Bundle Sign Package- SUP Application for Pantops Corner Way (SP202000011) Hello, My email on what would be required for the SP submittal followed Jeff's and after I had consulted with other staff. A sign permit application is required. This is consistent with other SPs the BZA has reviewed. Sorry for any confusion. We need to review the sign permit and confirm the proposed sign will comply with all ARB and Zoning requirements before the BZA acts on the sign. Following BZA approval, then the sign permit can be issued. The sign permit application includes a checklist of required items but as I previously emphasized, some of the requirements listed in section A of the application are missing (below). Margaret is copied and can assist with the Entrance Corridor list but it looks like you have not specified the proposed plant types and sizes for landscaping around the sign. The sign as proposed on the updated sign exhibit does not meet the required 5' setback. It must be 5' from all property lines and 5' from the edge of the street easement. All easements, property lines, etc. should be clearly labeled on the exhibit. I hope this helps. Please give me a call if you still have questions. Rebecca MD TM MEE T 12 RG A. Submittal Requirements ❑ Sim plan or latest appus of plat ,hou ing. to wale. the propmed location of the ,ignt,l with dtwension, ❑ Diamoce from the ,ign to th property Ines and 'm edge of the VWT right oGwa, ❑ A fooling?onodalion diagram shuumg hou the hue or pole %ill be amlwred in the ground. ❑ If the sign will be locaud wan easement. a letter of approml from the ca,amcnt holder will he rcgwrcd. ❑ A to -,talc color illustration of the proposed stgn shuumg ❑ Dimensions of the •jgn. including o,trall haghr from the gtswnd. ahnter ,ve. length, width and depth: ba,c ,in. etc 1B. w' '.' .do' nu. +J.'A,'e Jimcm... o , n th, Jnerem. pram kJ m Me Slgn Permu .lpplicerwe p.rcln i ❑ Prt"w d ienering and or gmphks to thar pruprncd location ❑ Entrance <'orridor itrgniremems If the %ign is in he con%wasted in an I-airancc lisrridor. comall the Entrance Corridor Sign 6utdehne, at u„u alhcnuric orearh for dcogn rcgwrcmcmt Pros tdc a color illuoralion of the front and ,idc cle,im m of the sign ehrumg'. c If IncrmllN illuminated. mdmam which area, of the iogn me opngoe and which arc dlumtmtcd Internally dlunimaicd cabinet ,tgn, mu,t ha, c opayuc ha<4gmund, 10payuc mawriak ilnn't allow light to pas, thriwgh \\"hen lit onh from behind, the color of an opaque material cannot be detected nor can object, be wen thntugh it c Wrntifwanon of propi+vd materials and colon. include ,mniard color id ntmther, IPamone. Itcnjmmn Noore. Acn'lw. cw I for all mutaml,, mm, bnaphws. haw, faro. tram caps, misam. ctc. c If colon othct than Pantonc ryunalcm, arc i&nti icd, prordc accurate phpiai sampin of all colon propowd. preferably in the mmercd proposed (Paint chip, that aocunteiy rennet the propu,al colon arc accepiahk, I o Pro, We a etc plan ,hoe ing propo,wd landscaping around the ,Ign. imluding Ixttanioal came, and planting svin a Additional submittal material, nu, be regwrcJ it rc,tew Iw the Architnyurai Kc%icu Diwd is nece„an. (The applicant udl be notified It this aguuancot applies.) From: Perkins, Ryan <Rvan.Perkins@kimley-horn.com> Sent: Tuesday, June 16, 202010:12 AM To: Rebecca Ragsdale <rragsdale@albemarle.org>; Paul Sprouse <psprouse@rebkee.com> Subject: RE: Bundle Sign Package- SUP Application for Pantops Corner Way (SP202000011) CAUTION This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Rebecca, below in highlight are some preliminary responses/questions to your comments. Please review and let me know what else is needed to keep this submittal on track. Ryan Perkins, P.E. Kimley*Horn 1700 Willow Lawn Drive, Suite 200 1 Richmond, VA 23230 Direct: (804) 672-47031 Mobile: (804) 514-3631 From: Rebecca Ragsdale <ragsdale@albemarle.org> Sent: Friday, June 12, 2020 2:15 PM To: Paul Sprouse <psprouse@rebkee.com> Cc: Perkins, Ryan <Ryan.Perkins@kimley-horn.com> Subject: RE: Bundle Sign Package- SUP Application for Pantops Corner Way (SP202000011) Mr. Sprouse, The Special Use Permit application received in the Department of Community Development on 6/1/2020 has been deemed complete for processing by County staff. The applicant must now pay the required fee for this application to be further processed for review. The total fee required for SP2020-00011 is $973.00 (An application fee of $538.00 and a Public notice fee of 435) Please see below on paying fees. There are a few items we will need before we can complete our review and schedule the item for the BZA: 1. Confirm number of bundle signs- While there is information in the submittal that shows a potential bundle sign on Tax Map Parcel 78-513, your request is only for the bundle sign on TMP 78-5E? Please confirm. This request is only for the one sign shown on the exhibit on TMP 78-5E. Wawa will not have a part in the signage on the adjacent parcel fronting 250 so that may come at a later date by others. 2. Owner Authorization- The owner of TMP 78-5E according to our tax records is Pantops Corner LC however, Ryan previously drafted a SP application that indicated Pantops Self Storage LLC was the owner of the parcel (attached). Please confirm current ownership and provide documentation you are authorized to act on behalf of the owner. The SP application was signed by Rebkee Partners Pantops LLC. Alternatively, you may submit the certification that notice has been provided to the landowner form. We are checking on ownership but I believe Pantops LC recently sold to Pantops Self Storage, Paul is verifying with the attorneys. 3. Sign application- I had previously indicated we need the following to be submitted concurrently with the SP application. We have not received a sign application package. All items in Section A are required. In order to stay on schedule, a complete sign permit package must be received no later than June 22. We will need a complete sign permit application, and fees along with the special use permit application. Following the sign permit checklist will ensure we have all the additional items we need to review the special use permit application, including those things we talked about this morning (below). When I last spoke with Jeff Baker he mentioned the sign permit application could come at a later date since the permit is dependent on the approval of the SUP (see attached email labeled pre-app meetings). Can you let me know if there is a specific item within the sign permit application that is needed at this time? Design parameters for tenant panels (color, materials, etc.) What exactly is needed for this since we don't know who the tenant will be and what there logo or lettering is? Do you want a note on our sign detail (attached) that states that "approval of the future tenant panel is required prior to install and is to be consistent with the other tenant panels"? Or is there another note to this effect that you would like to see? Copy of the latest site plan or survey of the proposed sign location on the self -storage site See attached revised Signage Exhibit showing this information as well as the latest plat of the property (final page of 5255- 138.pdf). 4. Sign Location exhibit -Based on the sign easement plat, it appears the sign area is not included in the private street easement. The sign application checklist requires the following for review of a sign permit (below). The exhibit that is provided is insufficient to determine that the sign will not conflict with easements and meeting the required 5' setback from the edge of the private street easement, Given the constraints of the location, the exhibit should be prepared by a land surveyor. ❑ Site plan or latest approved plat showing, to scale, the proposed location of the sign(s) with dimensions. Revised sign exhibit attached showing the private street easement as well additional notes on the signage dimensions ❑ Distance from the sign to the property lines and/or edge of the VDOT right-of-way. Distances are now shown to both, see the landscaping inset PAYMENT OPTIONS Please make payment as soon as possible, but no later than Friday, June 19, 2020. Paul is going to handle this The preferred option is to make payment via the online payments site HERE. Please follow the directions to email your receipt of payment to cddpavments@albemarle.ore so the application can be processed promptly. • A check provided to the front office staff in the Department of Community Development for the amount noted above, payable to the "County of Albemarle." If this fee is received after Friday, June 19", then your application will be processed with the next applicable round of application submittals. Submittal Schedule *** ADDITIONAL FEES MAY BE REQUIRED. Afee for re -advertisement and notification of public hearing after advertisement of a public hearing and deferral is made at the applicant's request. *** Please note that if the application fee is not paid within six months of the application being deemed complete, then this application will be deemed withdrawn, and all material will either be returned to the applicant or recycled. *** Let me know if you have any questions. Have a good weekend, Rebecca Rebecca Ragsdale, Principal Planner Community Development County of Albemarle 401 McIntire Road Charlottesville, VA 22902-4596 434-296-5832 ext. 3226 ragsdale@al bemarle.org From: Paul Sprouse <psprouse@rebkee.com> Sent: Thursday, June 11, 2020 2:19 PM To: Rebecca Ragsdale <rragsdale@albemarle.org> Cc:'Ryan.Perkins@kimley-horn.com' <Rvan.Perkins(akimley-horn.com> Subject: FW: Bundle Sign Package- SUP Application for Pantops Corner Way CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hello Rebecca. I just wanted to follow up on my email below and the attached to make sure you have everything you need? Thanks in advance for your help REBKEE PAULSPROUSE psprouse(cD rebkee.com 2800 Patterson Ave. Suite 200, Richmond, VA 23221 Direct: 804-419-0747 1 Mobile: 804-387-4449 rebkee.com From: Paul Sprouse Sent: Wednesday, June 3, 202010:50 AM To: 'Rebecca Ragsdale' <rra¢sdale@albemarle.or¢> Cc: 'Ryan. Perkins@ kim ley-horn.com' <Rvan.Perkins@kimley-horn.corn >; Paul Sprouse <psprouse@rebkee.com> Subject: Bundle Sign Package- SUP Application for Pantops Corner Way Good Morning Rebecca. I meant to follow up with you yesterday to make sure you received our package for the proposed bundle sign along Rt 20 for Wawa, Storage Sense, and future user at Pantops Corner Way Development? We sent via UPS for delivery Monday morning. The shipment tracker said it was delivered but just making sure. We want to be able to have the hearing on August Wh. Please let Ryan Perkins or I know if any additional information is needed from us. Thanks for all of your help! REBKEE PAULSPROUSE psoro useCeDre bkee. com 2800 Patterson Ave. Suite 200, Richmond, VA 23221 Direct: 804-419-0747 1 Mobile: 804-387-4449 rebkee.com