HomeMy WebLinkAboutSDP201900072 Review Comments Final Site Plan and Comps. 2020-08-2500UNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
Memorandum
To: Craig Kotarski, Timmons Group (craig.kotarski@timmons.com)
John Thier, Turner Enterprises (john@tumer-enterprises.com)
Kim Mellon, Timmons Group (kim.mellon@timmons.com)
From: Mariah Gleason
Division: Community Development — Planning
Date: January 24, 2020
Revision 1: March 24, 2020
Revision 2: June 17, 2020
Revision 3: August 25, 2020
Subject: SDP201900072 Beaver Creek Medical Office Building — Final Site Plan (digital submittal)
The final site plan referenced above has been reviewed by the Planning Services Division of the Albemarle County Department
of Community Development (CDD) and by other members of the Site Review Committee (SRC).
The Planner will approve the plan when the following items (from the Planner and from other SRC plan reviewers) have been
satisfactorily addressed and when all SRC plan reviewers have indicated in writing their tentative approvals. [Each comment is
preceded by the applicable reference to the Albemarle County Code.]
[32.5.2(s)] Coordination ofplans. See attached comments from Jack Kelsey regarding the alignment of County -planned
improvements into the site design and plan. The final site plan for this development will need to align/coordinate with the
planned road improvements.
Rev. 1: Comment not fully addressed. Comparing the revised plan against previous comments, it appears that changes to the
site design have made some comments irrelevant. However, show construction/reconstruction of an ADA ramp on the
western site entrance between this property and TMP 60-39 from Ivy Rd/Rt 250.
Rev. 2: Original comment still applies. If additional revisions are identified by Jack Kelsey, their incorporation may be
required for final site plan approval.
Rev. 3: Comment addressed. The revised plan has been reviewed by Jack Kelsey and was found acceptable.
2. [32.5.2(i)] Easement area. It was difficult to identify on the plans maps where current easements are located on the property.
This was particularly true for the access easement between this property and TMP 60-39. In reviewing the planned
improvements associated with this development, it appears that instead of vacating and realigning the current access
easement and having an additional easement to allow the off -site parking, the necessary easement area — for access,
construction, maintenance, and use — between this parcel and the owner of TMP 60-39 — should actually be drawn to the
extent of the paving improvements shown on that property. Also, please clarify what the Dominion Energy easement on
Sheet C2.1 is being adjusted from and to.
Rev. 1: Follow up comment. Thank you for providing clarity in the plan maps and in the comment response letter. Please
submit an easement plat, and related maintenance agreements, to the County for review/approval. See Comment 12(a)
below, regarding process.
Rev. 2: Comment satisfied.
3. [32.5.1(c), 32.5.2(a)] Setbacks. Rev. 1: Comments addressed.
a. In the Setback notes on Sheet C0.0, reference both special exceptions that are currently in review by the
County that need to be approved to allow this development:
i. Rear parking setback, pursuant to 4.20(a)
ii. Use buffer, pursuant to 21.7(c)
b. The setback shown along the western property boundary is incorrect. As the zoning ordinance states, the 1 Oft
front minimum setback is only from public street ROWS. Review and revise as necessary.
4. [32.6.3] Parking structure. Please submit materials pursuant to Sec. 32.6.3. In the comment response letter from the
applicant, it was indicated that architectural drawings would accompany the submission of the final site plan but our office
has not received this information digitally or physically. Rev. 1: Comment addressed.
5. [32.5.2(b), 4.12] Parking schedule. Rev. 1: Comments addressed.
a. The parking requirement for this us
b. e, based on the proposed square footage of the development, is 107 parking spaces [(26,600sf x
0.8)x(1/200)=106.4, which rounds up to 107]. It is a standard practice of the County to round up to the nearest
whole number if the minimum number of required parking spaces is found to be more than [x] whole number.
c. In the underground garage, provide auto-tum analysis to demonstrate that a reverse maneuver, from a parking
space furthest from the entrance, can be performed without a 3-point turn. If this maneuver cannot be
demonstrated, the parking spaces in the underground garage will need to be reconfigured.
6. [4,12.18] Loading areas. Loading spaces must be delineated in a manner that identifies and preserves the required
dimensions with paint striping, signage, or by other means approved by the zoning administrator. Indicate on the plans, if
not already done, how the loading space will be delineated. Rev. 1: Comment not fully addressed. Please provide a detail for
the associated signage. Rev. 2: Comment addressed.
7. [32.5.2(e)] Existing landscaping.
a. Provide a label for the tree line along the rear property boundary. Rev. 1: Comment addressed.
b. Show all of the trees that exist on the site currently. In looking at the County's aerial imagery, there appear to
be more trees located on the site than what is currently shown on the Existing Conditions sheet. Rev. 1: Please
provide at least one label for the vegetation surrounding the 2-story block and stucco building. Rev. 2:
Comment addressed.
8. [32.6.2(k), 4.17] Outdoor lighting
a. The plan needs to demonstrate anticipated footcandle measurements up to the boundaries of the property.
Please revise to extend the analysis beyond the confines of the parking area. Rev. 1: Comment addressed.
b. Provide the manufacturer cut sheets for each of the fixtures proposed on the lighting plan. It is preferred that
the cut sheets be inset onto the appropriate plan sheet. The cut sheets need to include the total lumens emitted
by the fixture and, if the total lumens is 3,000 or more, that the fixture is a full cutoff luminaire. Rev. 1:
Comment not fully addressed. Thank you for providing these cut sheets. The luminaire identified as S3 appears
to exceed 3,000 lumens. As such, this fixture will need to be a full cutoff. Review and revise accordingly.
Rev. 2: Comment addressed.
c. Albemarle County assesses photometric plans based on a maintenance factor, or "LLF", of LO. Please revise
the table of Sheet SELL to include this information. (Note: Before the C/O is issued, site inspectors will use
the lighting plan and this information to evaluate whether the as -built lighting aligns with the site plan.)
Rev. 1: Comment addressed.
d. [New - Rev. 1 ] Spillover of lighting from fixtures cannot exceed 0.5 footcandles at the property line. Review
and revise accordingly. Rev. 2: Comment addressed.
9. [Albemarle County Engineering Policy] Sight distance. Indicate the sight distance lines for entrances and left turn lanes.
This information did not appear to be included or labeled on Sheet C5.1, as noted in the applicant's comment response
letter. Rev. 1: Comment addressed.
10. [Albemarle County Engineering Policy] Benchmarks. It was difficult to locate benchmark locations on the plan maps.
Provide a label to clearly identify these elements. Rev. 1: Comment addressed.
11. [32.5.2(a)] Neighboring lots.
a. Update the use on TMP 60-37 to reflect "funeral home" uses as this is the use defined by the ordinance.
Rev. 1: Comment addressed.
b. Update the zoning on 60-36 to reflect "C-1 Commercial" in accordance with the County zoning map.
Rev. 1: Comment withdrawn.
12. [Comment] Process. Rev. 3: Comments addressed.
a. If easements are proposed/needed, they will need to be submitted to the County for review/approval, recorded,
and noted on the final site plan prior to the plan's approval. Rev. 1: Comment remains. Please submit any
easement plats and related agreements to the County for review/approval. The easement plat will require an
application and fee. Once approved, the easement will need to be noted on the appropriate plan maps with a
deed book and page reference. Rev. 2: Comment remains. An easement plat has been submitted to the County
for review/approval. When/if approved, the recording deed book and page will need to be noted on the site
plan.
b. The special exceptions associated with this development are in review and will need to be approved by the
Board of Supervisors prior to approval of the final site plan. Rev. 1: Comment remains. The two special
exceptions associated with this site plan will be considered by the Board of Supervisors on April 15, 2020. If
the special exceptions are approved, the notes in the Setback and Zoning section will need to be updated to
reference the approved resolution action. Apologies that more accurate direction regarding the aforementioned
notation was not provided previously. Rev. 2: The two special exceptions associated with this development
were approved by the Board of Supervisors on April 15, 2020 (see the attached Resolution for your
records). On the Cover Sheet, revise the asterisk language in the Setback notes to the following:
*Special Exceptions to the rear parking setback, pursuant to 4.20(a), and the use buffer, pursuant to
21.7(c), for this development were approved by the Board of Supervisors on April 15, 2020 with the
following conditions:
1. The buffer disturbance within 20 feet, as measured from the rear property line, is allowed only
for screening, landscaping, and parking. No dumpster or dumpster pad may be located closer
than 20 feet from the rear property line.
2. All screening, parking lot landscaping, and landscaping islands shall meet Architectural Review
Board requirements.
3. Surface parking shall be no closer than 5 feet from the rear properly line, as shown on the
exhibit titled "Beaver Creek - Medical Office Building - Special Exception: Site Layout with
Special Exception Request" and dated December 19,2019.
Additional comments based on plan dated 2/4/2020:
13. [Comment] Proposed sign location. In accordance with recent County guidance, please remove proposed sign location
depictions and labels from all plan sheets. Rev. 2: Comment addressed.
Additional comments based on plan dated 4/21/2020:
14. [32.5.2(a)] Owner. Update the owner information on the Cover Sheet to reflect the current parcel owner,
2246-2248 Ivy Road LLC. Rev. 3: Comment addressed.
15. [32.5.2(i,l)] Easement Plan. On Sheet C8.0
a. Provide the deed book and page for all easements noted on the sheet, with the exception of the 20' ACSA
waterline easement. Rev. 3: Comment addressed.
b. Revise both labels for the "Variable Width Access Easement (TMP60-39)" to "Private Variable Width Shared
Access Easement" to mirror the easement plat for this development. Rev. 3: Comment addressed.
c. Revise the label for the "Easement to be Abandoned" to instead state "Hereby Abandoned". Rev. 3: Comment
addressed.
d. [New] Adjust the "Permanent Dominion Energy Easement" notation so that it is legible. It is currently
being obscured by the addition of the bumper blocks that were added in this iteration of the plan.
e. [New] Similarly, adjust other easement labels as necessary such that they are legible and do not conflict
with other plan elements, such as the "20' Sanitary Sewer Easement" and the "Portion of existing
sanitary sewer pipe..." notation.
16. [32.7.9] Landscape Plan. In the Landscaping of Parking Areas table on Sheet L2.0, update the parking lots spaces to reflect
78 parking spaces and revise subsequent calculations. Rev. 3: Comment addressed.
17. [Comment] Title Block. Update the Revision Description section of the title block on all sheets to be consistent with that
shown on the Cover Sheet. Rev. 2: Comment addressed.
Additional comments based on plan dated 7/31/2020 and Photometric Sheets (SELL, SE5.0 and SE5.1) dated 8/12/2020:
18. [Comment] Resubmission. This review is based on the first 15 sheets of the plan dated 7/31/2020 and the revised
photometric sheets dated 8/12/2020 to accommodate the integration of requested changes that were made after the
submission of the revised plan. In the resubmission, replace the photometric sheets dated 7/31/2020 with the revised
photometric sheets dated 8/12/2020. Provide a revision date for the revised, consolidated plan.
19. [32.6.31 Architectural elevations. The Architectural Elevations sheet that was included as Sheet L3.0 in previous
iterations was not included in this revised plan set. This sheet will need to be added back into the plan. Per County
Code, when parking structures are proposed the plan must include architectural elevations, drawings, photographs
or other visual materials as part of the approved final site plan.
20. [4.12.16] Drive aisle. On Sheet C4.0, it appears the cordoned off area within the underground parking area expanded
into the drive aisle with this plan revision. Was this revision made in response to a requested change?* County Code
requires that two-way drive aisles are at least 24 feet in width. Demonstrate on the revised plans that this
requirement is being met. *Please be aware, per 32.4.3.4, the developer may amend a site plan or accompanying data sheet
that has been submitted to the County if the site review committee identifies required changes to plan. Please avoid making
unauthorized changes without alerting staff as it could be cause for the County to deny a plan.
21. [32.5.2(n)] Paving materials. On Sheet C4.0, identify the intended paving material for the underground parking area.
22. [Comment] Owner information. Plan sheets reference the previous parcel owner within the parcel information text.
Review and revise.
OTHER SRC REVIEWERS
Albemarle County Engineering Services (Engineer)
Matthew Wentland, mwentland(d�albemarle.org — No Objection
Albemarle County Information Services (E911)
Brian Becker, bbecker e.albemarle.org —No Objection
Albemarle County Building Inspections
Michael Dellinger, mdellingenda albemarle.org — No Objection
Albemarle County Department of Fire Rescue
Shawn Maddox, smaddox(aalbemarle.org — No Objection
Albemarle County Service Authority
Richard Nelson, melson(i�serviceauthoritv.org — No Objection
Virginia Department of Transportation
Willis Bedsaul, willis.bedsaul(a),vdot.virginia.Qov—No Objection, see attached approval letter
Architectural Review Board
Patricia Satemye, psaternve"bemarle.org — No Objection
Albemarle County Facilities Planning & Construction
Jack Kelsey, 4kelsev2QW bemarle.org —No Objection
In accordance with the provisions of Section 32.4.3.5 of Chapter 18 of the Code, if the applicant fails to submit a revised
site plan to address all of the requirements within six (6) months after the date of this letter, the application shall be
deemed to have been voluntarily withdrawn by the applicant.
Please contact Mariah Gleason in the Planning Division by using meleason a albemarle.org or 434-296-5832 ext. 3097 for
further information.
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street
Commissioner Richmond, Virginia 23219
August 25, 2020
Mariah Gleason
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
(804) 7862701
Fax: (804) 7862940
Re: SDP-2019-00072- Beaver Creek Medical Office Building — Revised -Final Site Plan
Dear Ms. Gleason:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Timmons Group, dated
November 25, 2019, revised July 31, 2020, and find it to be generally acceptable.
If further information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING