HomeMy WebLinkAboutSDP201900044 Correspondence 2020-09-08TIMMONS GROUP
YOUR VISION ACHIEVED THROUGH OURS.
September 8, 2020
Mariah Gleason
Senior Planner
Albemarle County Community Dev.
401 McIntire Rd, North Wing
Charlottesville, VA 22902
608 Preston Avenue
Suite 200
Charlottesville, VA 22903
P 434.295.5624
F 434.295.8317
www.timmonr.com
RE: AutoZone — Final Site Plan Review — (Rev. 2: 03-11-2020) SDP201900044 - Comment
Response Letter
Dear Ms. Gleason:
We have reviewed all of your comments from Rev. 2 dated March 11, 2020 and made the
necessary revisions. Please find our responses to the comments below in bold lettering.
1. [32.6.2(a), 32.5.2(a)] Application reference number. In the heading of the cover sheet,
please change the site plan reference number to SDP201900044. The initial site plan
application number for this project was SDP201800090, while the final site plan
application number is SDP201900044.
The site plan reference number has been updated. See Sheet C0.0.
Rev.1: Comment addressed.
2. [32.6.2(h)] Signature panel. Remove the "Health Department" signature line and replace
with a signature line for the "Albemarle County Architectural Review Board".
The signature line has been updated. See Sheet C0.0.
Rev.1: Comment addressed.
3. [32.5.2(b), 32.7.9.5(d)] Landscaping and utility conflicts. The property's frontage along
Route 29 and a portion of Westfield Road are encumbered by a 40ft utility easement.
Please resolve the following conflicts. Also, prior to final site plan approval, provide
written authorization from the easement holder that the proposed plantings are
permitted within the easement. If authorization is not received, then the planting strip
must be enlarged to accommodate the required plantings outside the easement area.
Rev.1: Comment replaced by Review Comment 9, below.
a. Along Route 29, (9) Ginkgo Biloba and (12) Magnolia Virginiana plantings conflict
with the Dominion overhead utility line and easement. Per an email exchange
with Dominion dated 09/26/2019. Dominion will not allow the height of trees
located in the utility easement area to exceed 20ft, which will happen as these
species are large canopy trees.
The tree types, species, and locations along the Route 29 frontage have been carefully
selected to balance the space available between the existing sanitary sewer line and
CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIs I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES
the existing overhead power lines. This information has been reviewed by the ARB
and the proposed landscape plan has gained a conditional approval. A similar
comment was addressed with the ARB during their review. Finding a compromise for
the Route 29 frontage of this unique site has been a priority in this design process.
Additionally, all parties agree that Dominion Power has the right to trim the trees as
needed.
b. Along Route 29, (8) Magnolia Virginia plantings may be in conflict with an ACSA
water line and easement. Please coordinate the location of these plantings with
ACSA staff.
The proposed waterline has been turned on in the Landscape Plan to show the
location is not in conflict with the plantings. Additionally, we are coordinating these
site plans with ACSA.
c. The Ginkgo Biloba planting nearest the intersection of Westfield Road and Route
29 may be in conflict with an ACSA sewer line and easement. Please coordinate
the location of this planting with ACSA staff.
This tree has been moved away from this area.
4. [32.6.2(j), 32.6.2(a), 32.5.2(s)] Landscape plan. Include all easement linework on the
landscaping plan, as the planting scheme will need to be in harmony with the existing
onsite utilities. It looks as though the linework for the 40ft gas easement may have
accidentally been turned off during the last export.
All easement linework has been turned on in the Landscape Plan. See Sheet 1-1.0.
Rev.1: Comment satisfied.
5. [32.6.2(k), 4.17.4] Lighting Plan.
a. Spillover of lighting from fixtures cannot exceed 0.5 footcandles at the property
line. Review and revise accordingly.
The Photometric Plan has been updated accordingly.
Rev.1: Comment remains. The spillover of lighting from luminaries along Westfield Road
appears to exceed 0.5 footcandles at the property line. Revise to comply with Sec.
4.17.4.
The light locations have been adjusted slightly to meet this requirement.
Rev. 2: Comment remains. Staff is not able to confirm that the proposed lighting does
not exceed 0.5 footcandles at the property line. More footcandle points are needed
along the property, boundary, abutting Westfield Rd, particularly around fixture B and
the proposed monument sign location where footcandles are noted as 0.7 and 0.8
(three locations).
The Photometric Plan has been updated with this submittal.
b. Provide a fixture label for all fixtures shown on side of the building fronting
Westfield Road. One fixture appears to be missing a label.
The Photometric Plan has been updated accordingly.
Rev.1: Comment addressed.
c. Revise the Luminaire Schedule table to provide a maintenance factor, or LLF, of
1.0. All Albemarle County photometric plans are evaluated based on a
maintenance factor of 1.0.
The Photometric Plan has been updated accordingly.
Rev.1: Comment addressed.
d. Please provide higher resolution cut sheets for the proposed fixtures. Much of
the information shown on the cut sheet scans is currently illegible.
The Photometric Plan has been updated accordingly.
Rev.1: Comment addressed.
6. [32.6.2(a), 32.5.2(i), 32.5.2(k)] Stormwater easement. Regarding review comment #11
below, from Engineering, if a stormwater easement is needed for this development, the
easement will need to be submitted, approved, recorded, and noted on the site plan
before approval of the final site plan can be granted.
Acknowledged. Stormwater easement plan to be submitted under separate cover.
Rev.1: Comment replaced by Review Comment 10, below.
7. [Advisory Note] Proposed sign.
a. Please be aware, the sign location depicted on the plan appears to be in conflict
with the proposed landscape plan. Specifically, the intended sign location may
be obscured by or in direct conflict with proposed plantings.
Landscape Plan has been updated to not conflict with the proposed sign.
Rev.1: Comment addressed.
b. Please be advised, also, that the proposed sign will need both a certificate of
appropriateness per Sec. 4.15.2, as provided in Sec. 30.6, and a sign permit per
Sec. 4.15.5.
Acknowledged. A note has been added to the sign callout indicating the sign is shown
for information only.
Rev.1: Comment acknowledged by applicant.
8. [General Comment] Future use or development. Approval of this site plan does not
approve any potential future use, development, or notes indicating future phases. A
development application will need to be submitted to the County for approval prior to
any additional development on this parcel.
Acknowledged.
Rev.1: Comment acknowledged by applicant.
Additional comments based on revised plans dated 11/12/2019:
9. [32.5.2(b), 32.7.9.5(d)] Landscaping and utilities. The property's frontage along Route 29
and a portion of Westfield Road encumbered by a 40ft utility easement. Prior to final
site plan approval, provide written authorization from the easement holder that the
proposed plantings are permitted within the easement.
As discussed on the phone with Mariah on 2/4/20, final coordination and acceptance of the
proposed planting locations within the 40' easement at the front of the site is underway and
written authorization will be provided as it is obtained.
Rev. 2: Staff is satisfied with the easement holder correspondence provided by the applicant.
However, please note that ACSA has indicated that plantings, within the easement area will be
allowed as long as 10ft of separation between the plantings and water and sewer utilities is
provided.
Acknowledged. 10' of separation is provided.
10. [Comment] Additional process information.
a. The VSMP Plan, WPO201900043, must be approved by the County Engineer
before the final site plan can be approved.
Acknowledged.
Rev. 2: Comment remains. The VSMP Plan has not been approved yet.
Acknowledged.
b. Per the zoning ordinance, if a stormwater easement is needed for this
development, the easement will need to be submitted, approved, recorded, and
noted on the plan before the final site plan can be approved.
Acknowledged. Easement plat to be provided once obtained.
Rev. 2: Comment remains. Staff understand that an easement plat has recently been
turned in the County for review/approval.
SWM Easement Plat and Deed have been recorded. The deed book and page numbers
have been added to the plans. See Sheets C3.0 and C2.3.
Additional comments based on revised plat dated 02/03/2020:
11. [4.20] Setbacks. Unfortunately, this was not caught before, but the proposed setbacks
noted on the Cover Sheet are not correct. They appear to be referencing off-street
parking setbacks instead of the setbacks of the proposed structure, in accordance with
Sec. 4.20 of the zoning ordinance. Please revise the proposed setback information or,
alternatively, remove it from the sheet.
These listed proposed setbacks have been removed from Sheet C0.0.
12. [Comment] Proposed sign location. In accordance with recent County guidance, please
remove proposed sign location depictions and labels from all plan sheets.
The proposed sign location has been removed from the site plan.
13. [32.5.2(k)] New Easement. The easement noted on Sheet C1.0 and shown on Sheet C2.
will need to be recorded and the Deed Book and Page Number included in a note/label
on the plan. During the review of the easement plat, staff recommend providing
placeholders for the recording instrument on the plan such that this information can be
easily added once the plat is approved.
SWM Easement Deed Book and Page Number have been added to Sheet C3.0 and Sheet C2.3.
Albemarle Countv Eneineerine Services— Rev. 2 Comments dated: 02/20/2019 (Emily Cox
1. VSMP Plan (WPO201900043) must be approved before final site plan can be approved.
Acknowledged. The WPO Plan is also being resubmitted at this time.
Rev.1: Comment not addressed.
Acknowledged. In progress.
Rev. 2: Comment not addressed. It was resubmitted 02/05/2020 and should be reviewed by
03/05/2020.
Approval of WPO201900043 was obtained August 6, 2020.
2. [18-32.6.2] Erosion & Sediment control as well as SWM should not be included with the
site plan. It is part of the WPO Plan. See 18-32.6.2 for contents of a final site plan and
17-412/403 for WPO plan contents.
Sheets relating to Erosion & Sediment Control and Stormwater Management have been
removed from the Site Plans. The Sheet List Table on Sheet C0.0 has been updated
accordingly.
Rev.1: Comment addressed.
3. Stormwater easement should be labeled, SWM facility easement. Clarify the extent of
this easement. It is not clear on the plans.
Stormwater easement has been updated and a Stormwater Easement Plan has been added for
clarity. See Sheet C2.3.
Rev.1: Comment not addressed. It should be labeled, SWM facility easement, not stormwater
maintenance easement.
Easement label has been updated and verified via email dated 1/30/2020.
Rev. 2: Comment addressed.
4. Clarify the extent of the drainage access easement.
Stormwater Easement Plan has been added for clarity. See Sheet C2.3.
Rev.1: Comment addressed.
5. [18-4.12.17] Entrances should not exceed 4% grade for a distance of 40ft. from the
intersected street.
The Route 29 entrance has been removed from the plans. The Westfield Road entrance has
been updated accordingly.
Rev.1: Comment addressed.
6. Sidewalks adjacent to parking should be 6'. There are 2 spaces on the north end of the
site with a 5ft sidewalk. See design standards manual, page 17.
This portion of sidewalk has been revised to be 6' wide. See Sheet C1.0.
Rev.1: Comment addressed.
7. Provide a detail for the concrete slab of the dumpster pad.
The concrete slab is to be heavy duty concrete per the hatch, legend, and detail 3 on Sheet
C1.A. Additional dimensions have been added to the slab on Sheet C1.0.
Rev.1: Comment addressed.
Albemarle County Information Services (E911) (Andrew Slack): No Objection.
Albemarle County Building Inspections (Michael Dellinger): No Objection.
Albemarle County Department of Fire Rescue (Shawn Maddox): No Objection.
Albemarle County Service Authority —January 8, 2020 (Richard Nelson):
1. Staff understand the applicant is working directly with ACSA to resolve remaining
comments.
ACSA comments resolved with ACSA.
Virginia Department of Transportation — February 27, 2019 (Adam Moore):
1. The proposed entrance location does not meet access management standards. Prior to
approval of this plan an approved Access Management Exception will be required.
Access Management Exception approval was provided on April 16, 2020.
Architectural Review Board — March 11, 2020 (Margaret Maliszewski):
1. The transom windows changes were made, but corresponding changes were not made
in the floor plan and the new transoms are rendered black in the elevations. Is the black
infill a mistake? Was the floor plan just overlooked? Please clarify and provide revised
drawings accordingly.
2. The brick (wirecut 200 Velour and Pebble Beach Velour, both Carolina Ceramic Brick)
and stucco colors on the revised elevation differ from the previous submittals
(Firehouse Environmental Stoneworks brick; beige brick stucco). Please provide the
updated brick samples for review.
3. Thank you for submitting sign drawings and updating the red and orange colors. Note
that both wall and freestanding signs require separate permits. Signs will not be
approved with this ARB application. Though a complete sign review has not yet been
done, note that:
a. The background of the freestanding sign must be opaque,
b. The sign drawings reference the brick color/manufacturer associated with the
previous architectural submittal,
c. The building and sign brick must be coordinated.
Please provide information addressing comments 1 and 2. When staffs review of this
information indicates that all conditions of approval have been met, a Certificate of
Appropriateness may be issued for the building and site design. Provide a submittal to ARB staff
addressing all items (site and architectural) listed in the November 6, 2019 ARB action letter.
These comments were address and the Certificate of Appropriateness for ARB-2019-109 was
received on March 24, 2020.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624.
Sincerely,
X�Ow ,
Craig Kotarski, P.E.
Principal