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HomeMy WebLinkAbout20030611actions1 ACTIONS Board of Supervisors Meeting of June 11, 2003 June 12, 2003 AGENDA ITEM/ACTION ASSIGNMENT 1. Call to Order. • Meeting was called to Order at 6:00 p.m., by the Chairman, Mr. Dorrier. All BOS members were present. Also present were Bob Tucker, Larry Davis, Wayne Cilimberg and Ella Carey. 4. From the Public: Matters Not Listed on the Agenda. • There were none. 5.2 Resolution to accept roads in Lake Reynovia Subdivision, Phases 4, 5 and 6, into the State Secondary System of Highways. • ADOPTED Resolution. Clerk: Forward signed resolution to Steve Snell. (Attachment 1) 5.3 Authorize County to proceed with dedication of Mill Creek Regional Stormwater Pond as Regional Stormwater Facility and Authorize County Executive to execute plat and deed. • AUTHORIZED staff to expend funds for preparation of dedication plat; AUTHORIZED County to accept monetary contribution to the cost of improvements to the existing pond; and AUTHORIZED County Executive to execute plat and deeds for stormwater management facility and access thereto when County Attorney is satisfied with the documents. County Engineer/County Attorney: Proceed as approved. 5.4 Set public hearing to grant City of Charlottesville gas line easement at Monticello Fire Station. • SET public hearing for July 9, 2003. Clerk: Schedule and advertise public hearing. 5.5 TEA 21 Enhancement Grant Application for Historic Crozet Streetscape Enhancement Project. • ADOPTED Resolution endorsing TEA 21 Enhancement Grant for the Downtown Crozet streetscape improvement project, agreeing to fund twenty percent of the project and to reimburse VDOT for funds expended by VDOT if the County cancels the project. Clerk: Forward resolution to Juan Wade. (Attachment 2). 5.6 ACE Program Acceptance of Landowners offers to sell Conservation Easements. • ADOPTED Resolution accepting the landowners' offer to see a conservation easement to the County for the price specified and subject to the terms and conditions contained in the proposed deed of easement and AUTHORIZED the County Executive to sign the final deed of easement for the property. Clerk: Forward resolution to County Attorney's office. 6. SP-2002-056. Canaan Church (Sign #53). • APPROVED SP-2002-056, by a vote of 6:0, subject to the eight conditions recommended by the Planning Commission. Clerk: Set out conditions of approval in Attachment 4. 7. Appeal: SDP-2003-019, Keswick Vineyards Site Plan Waiver. • GRANTED the applicant's waiver request, by a vote of 5:1, subject to the conditions recommended by the Planning Commission, with the elimination of conditions 2c and 2d. Clerk: Set out conditions of approval in Attachment 2. 11. From the Board: Matters Not Listed on the Agenda. • David Bowerman said he would talk to the County Attorney about Townwood being a public vs. private road. • The Board allowed Steve Blaine, representing applicants for Hollymead Town Center, to provide an update on the applicant's meeting with VDOT and status of the proffers. 12. Closed Session: Legal and Personnel Matters. • At 7:20 p.m., the Board went into Closed Session. 13. Certify Closed Session. • At 7:30 p.m., the Board reconvened into open session and certified the Closed Session. • AUTHORIZED the County Executive to execute on behalf of the County the Interjurisdictional Agreement between the County, the City of Charlottesville, and the University of Virginia for the 800 MHz Public Safety Communications System as presented to the Board or as modified to appropriately address the resolution of the Airport Authority's financial obligations if they are resolved in a timely fashion. County Executive/County Attorney: Proceed as authorized. 14. Adjourn. • At 7:33 p.m., the meeting was adjourned to June 26, 2003, 4:30 p.m., Room 235, for a Joint Meeting with School Board. /ewc Attachment 1 - Resolution - Lake Reynovia Subdivision, Phases 4, 5 and 6 Attachment 2 - TEA 21 Resolution Attachment 3 - ACE Resolution Attachment 4 - Planning Conditions of Approval 2 Attachment 1 The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 11th day of June 2003, adopted the following resolution: R E S O L U T I O N WHEREAS, the streets in Lake Reynovia Subdivision, Phases 4, 5 and 6, described on the attached Additions Form SR-5(A) dated June 11, 2003, fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the street meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Lake Reynovia Subdivision, Phases 4, 5 and 6, as described on the attached Additions Form SR-5(A) dated June 11, 2003, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * The roads described on Additions Form SR-5(A) are: 1) Butternut Lane (State Route 1099) from the intersection of Route 1086 (Reynovia Drive) to the intersection of Route 1097 (Primrose Lane), as shown on plat recorded 11/2/1996 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1590, pages 509-515, with a 50-foot right-of-way width, for a length of 0.09 mile; and from the intersection of Route 1097 (Primrose Lane) to the cul-de-sac, as shown on plat recorded 11/2/1996 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1590, pages 509-515, with a 50-foot right-of-way width, for a length of 0.08 mile. 2) Larkspur Way (State Route 1089) from the intersection of Route 1086 (Reynovia Drive) to the cul-de-sac, as shown on plat recorded 6/23/1997 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1557, pages 380-583, with a 50-foot right-of- way width, for a length of 0.17 mile. 3) Primrose Lane (State Route 1097) from the intersection of Route 1099 (Butternut Lane) to the intersection of Route 1098 (Sundrops Court), as shown on plat recorded 12/18/1996 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1675, pages 577-581, with a 50-foot right-of-way width, for a length of 0.10 mile; and from the intersection of Route 1098 (Sundrops Court) to the intersection of Route 1086 (Reynovia Drive, as shown on plat recorded 12/18/1996 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1675, pages 577-581, with a 50-foot right-of- way width, for a length of 0.05 mile. 3 4) Sundrops Court (State Route 1098) from the intersection of Route 1097 (Primrose Lane) to the cul-de-sac, as shown on plat recorded 12/18/1996 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1675, pages 577-581, with a 50-foot right-of-way width, for a length of 0.06 mile. Total Mileage - 0.55 mile. 4 Attachment 2 PROJECT ENDORSEMENT RESOLUTION WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedure for a TEA21 Enhancement Grant application, it is necessary that a request by resolution be received from the local government or state agency in order for the Virginia Department of Transportation to approve an enhancement project in the County of Albemarle; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Albemarle County, Virginia, does hereby request the Commonwealth Transportation Board to fund the Historic Crozet Streetscape Enhancement Project; and FURTHER, RESOLVED, that the Board of Supervisors hereby agrees to pay twenty (20) percent of the total cost of this project, and that if the County of Albemarle subsequently elects to cancel this project, it hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the cost expended by the Department through the date the Department is notified of such cancellation. 5 Attachment 3 RESOLUTION ACCEPTING OFFERS TO SELL CONSERVATION EASEMENTS UNDER THE ACE PROGRAM WHEREAS, the County has received offers to sell conservation easements under the ACE Program from the owners of the following properties: Tax Map 103, Parcel 31 (Hart Property) WHEREAS, each owner offered to sell conservation easements on the respective properties to the County for a fixed purchase price, subject to terms and conditions set forth in the proposed deed of easement enclosed with the County’s invitation to offer to sell, subject to any further revisions deemed necessary by the County Attorney and agreed to by the owner. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby accepts the offers to sell conservation easements described above, and authorizes the County Executive to execute all documents necessary for completing the acquisitions. BE IT FURTHER RESOLVED that the Board of Supervisors hereby directs the County Attorney to send copies of this resolution to the owners of the properties identified herein, or their contact persons. 6 Attachment 3 CONDITIONS OF APPROVAL Agenda Item No. 6. SP-2002-056. Canaan Church (Sign #53). Public hearing on a request to allow a 200-member church in accord w/Sec 10.2.2.35 of the Zoning Ord. TM 80, P 21, contains 6.903 acs. Loc on Rt 744 (Hacktown Rd) N of I-64 & E of Rt 731 (Keswick Rd). Znd RA. Rivanna Dist. 1. The church’s improvements and the scale and location of the improvements shall be developed in general accord with the conceptual plan entitled “Application Plan; Special Use Permit Application for Canaan Church” revised 12/23/02; 2. The area of assembly shall be limited to a maximum one hundred fifty (150)-seat sanctuary, under this special use permit. Commercial setback standards, as set forth in Section 21.7.2 of the Albemarle Zoning Ordinance, shall be maintained adjacent to residential uses or other Rural Area zoned properties; 3. There shall be no day care center or private school on the site without approval of a separate special use permit; 4. Construction of the church, as shown on the plan shall commence within five (5) years of the date of the approval of this special use permit or this special use permit shall expire; 5. Minimum sight distance requirements of three hundred fifty (350) feet from the entrance shall be required prior to the issuance of a certificate of occupancy. Any additional seating or other traffic generating uses shall require an amendment to this special use permit; 6. Right-of-way dedication of thirty (30) feet from the existing centerline of Hacktown Road (Route 744) along the entire property frontage shall be required prior to the issuance of a building permit; 7. Health Department approval of a well and septic systems shall be required prior to the issuance of a building permit; and 8. The outside play area activities shall be limited to only take place during daytime hours. Lighting of the play area shall not be permitted. The play area shall be located as far away as possible from the adjacent residential properties, but in no case shall the play area be located closer than seventy-five (75) feet from any adjacent property line. The outside play area location shall be depicted on the site plan. __________ Agenda Item No. 7. Appeal: SDP-2003-019 - Keswick Vineyards Site Plan Waiver, relief from Planning Commission conditions of approval. 1. The site shall be developed in general accord with the attached plans, entitled Keswick Vineyards Winery Site Plan Waiver, dated April 15, 2003; 2. The Planning Department shall not accept submittal of the mylar of the site plan waiver for signature until a tentative final approval for the following conditions have been obtained. The plan shall not be signed until the following conditions have been met: a. The existing gravel road shall be surfaced with asphalt within the bus turn around, employee parking, and service areas. Additionally, the bus turn around area shall be improved to include a paved bus parking area. The applicant may cover the asphalt with prime and double seal, if desired; b. Screening trees shall be provided in the area behind the fence, between the bio-filter and the adjacent property to the west. Except for the tree removal expressly authorized by the agent, the applicant shall not remove existing trees and shall plant an under-planting of shade-tolerant screening trees for a depth of 50 (fifty) feet along the northwesterly property line to a point measured at the end of the stable building located on the adjacent property; c. Resulting slopes shall be no greater than 4:1; d. Architectural Review Board Certificate of Appropriateness; and 7 8 e. Engineering Department review and approval to include: i. An erosion control plan, narrative, computations, completed application and fee for erosion control and stormwater; ii. A stormwater management/BMP plan and computations. A detention waiver is approved for this site. Computations shall include water quality requirements; and iii. A completed stormwater management facilities maintenance agreement and fee.