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ACTIONS
Board of Supervisors Meeting of April 7, 2004
April 8, 2004
AGENDA ITEM/ACTION ASSIGNMENT
1. Call to Order.
• Meeting was called to order at 9:00 a.m., by the
Chairman. All BOS members were present. Also
present were Bob Tucker, Larry Davis, and
Georgina Smith.
4. From the Public: Matters not Listed on the Agenda.
• Neil Williamson spoke regarding a letter he sent the
Board concerning the proposed Subdivision Text
Amendment. He believes there are several
problems with the proposed ordinance. He asked
the Board to take into consideration his comments
prior to their hearing in May.
5. Presentation of Certificate of Appreciation.
• PRESENTED a certificate of appreciation to Michael
Matthews.
6.2 Proclamation recognizing April 2004 as Fair
Housing Month.
• PRESENTED proclamation to Ron White.
6.3. Proclamation recognizing April 2004 as Sexual
Assault Awareness Month.
• PRESENTED proclamation to Jessica McLain.
6.4. Proclamation recognizing April 2004 as Child Abuse
Prevention Month.
• PRESENTED proclamation to Saphire Baker.
6.5. Proclamation recognizing the 50th Anniversary of
the University of Virginia Community Credit Union.
• PRESENTED proclamation to Kathy Moorer.
6.6. Request for Dance Hall Permit – EL RAY del
TACO.
• APPROVED the request for a dance hall permit
from EL RAY del TACO.
Clerk: Forward letter to applicant.
6.7. Thomas Jefferson HOME Consortium Annual Plan.
• APPROVED, the following allocations of HOME
funds for fiscal year beginning July 1, 2004.
o $98,760 for owner-occupied rehab
designating AHIP as subrecipient.
o $4,600 in admin funds to AHIP
o $29,740 of regular HOME funds for first-
time homebuyer assistance (administered
by Office of Housing and/or PHA).
o $20,260 of ADDI funds (administered by
Office of Housing and/or PHA).
o $1,396 in admin funds to County.
Housing Office: Proceed as directed.
6.8 Lease Amendment – Charlottesville Waldorf
School in Crozet.
• SET the public hearing for May 5, 2004.
Clerk: Advertise the public hearing.
6.9 FY 2004 Appropriations, $262,161.75 (Forms
#2004070, 2004071, 2004072).
Clerk: Forward signed appropriation forms to Melvin
Breeden and copy appropriate individuals.
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• APPROVED FY 2004 appropriations #2004068,
#2004070, #2004071, and #2004072.
6.10 Resolution to accept roads in Grayrock
Subdivision, Phase 3, into the State Secondary
System of Highways.
• ADOPTED, the resolution.
Clerk: Forward adopted resolution to Steve Snell in
Engineering. (Attachment 1).
7. Transportation Matters:
a. Presentation: Transportation Planning Process,
Thomas Jefferson Planning District
Commission.
• RECEIVED
b. Transportation Matter not Listed on the
Agenda.
Theresa Butter:
• Provided update on VDOT activities.
David Wyant:
• Asked about Jarman’s Gap Road and what the
design would be like for the bike lanes.
Dennis Rooker:
• Mentioned an email he sent to Jim Bryan about
paving over Barracks Road to accommodate
bicyclists and when this would be put onto; the
schedule.
Sally Thomas:
• Mentioned that she received a letter from a friend
who had recently received a traffic ticket on her way
into Scottsville. She ask if VDOT could install an
intermediate speeding zone sign somewhere before
they hit with the 25 mph zone. She will forward the
letter to VDOT.
Clerk: Forward comments to Jim Bryan.
Chuck Proctor: Said VDOT is currently looking at major
paved roads that are on bike routes to put them on the
schedule for next year for trench widening.
8. Discussion: Use of Jefferson School for Library.
• HELD.
9. Board-to-Board Presentation.
• RECEIVED.
10. Presentation: Life Long Learning Report.
• RECEIVED and APPROVED the work completed
by the lifelong Learning group and incorporated the
four goals into the County’s Strategic Plan’s FY 03
FY 05 Plan of Action.
o GOAL ONE: Create accessible
opportunities for everyone in the community
to learn, ensuring all educational services
meet the needs of the changing
demographics within the community.
o GOAL TWO: Meet the teaching and learning
needs of all citizens along an appropriate
continuum of ages and stages of
development.
o GOAL THREE: Ensure the education
system meets the workforce preparation
Lori Allshouse: Proceed as directed.
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needs of current and future employees and
employers.
o GOAL FOUR: Position the County as a
recognized leader in educational excellence.
11. Work Session: Stormwater Master Plan.
• HELD.
12. Closed Session:
• At 12:16 p.m., the Board went into closed session.
13. Certify Closed Session:
• At 1:58 p.m., the Board reconvened into open
session
14. Appointments:
• APPOINTED Joseph Cockran to the ACE
Committee to replace Marcia Joseph, with said term
to expire August 1, 2005.
• APPOINTED Paul Wright to the Architectural
Review Board to replace Marcia Joseph, with said
term to expire November 14, 2006.
• REAPPOINTED Ann Mallek and Milton Moore to
the Charlottesville Albemarle Regional
Transportation Advisory Committee (CHART), with
said terms to expire April 3, 2007.
• APPOINTED Eric Bryerton to the Route 250 West
Task Force, with said term to expire April 7, 2007
• APPOINTED Mike Merriam to the Mountain Overlay
Committee, with said term to expire
Clerk: Prepare appointment letters, update Boards and
Commissions book and notify appropriate persons.
15. ZMA 2003-013. Glenwood Station (Sign # 48).
• APPROVED, ZMA 2003-013, by a vote of 5:0,
subject to the 1 condition recommended by the
Planning Commission.
Clerk: Set out condition. (Attachment 2).
16. SP-2003-092. Glenwood Station (Sign #48).
• APPROVED, ZMA 2003-013, by a vote of 5:0,
subject to the 4 conditions recommended by the
Planning Commission.
Clerk: Set out conditions. (Attachment 2).
17. Crozet Master Plan Discussion and Update on
Review Process.
• DISCUSSED and SET a work session for May
5, 2004. Will also hold an additional public
informational meeting sometime in mid-to-end-
of May, 2004.
Clerk: Put work session on May, 2004 agenda.
18. Work Session: North Pointe.
• DISCUSSED and asked for more information to
be brought back to the Board at the April 14,
2004 meeting.
Clerk: Add onto April 14, 2004 agenda.
Engineering: Proceed as directed.
8. From the Board: Matters Not Listed on The Agenda.
Sally Thomas:
• Mentioned to the Board that the Mountain Overlay
District Committee met yesterday and there were
concerns from the members that they have worked
for nine months to and now have 3:3 tie vote. They
are still trying to come up with some ideas. A
suggestion is that an additional person be placed on
the committee or be replaced, or other Board
members attend their meeting.
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24. Adjourn.
• The meeting was adjourned at 5:06 p.m.
/gas
Attachment 1 – Resolution.
Attachment 2 – Conditions of Approval.
ATTACHMENT 1
RESOLUTION
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WHEREAS, the District Home Board for the Counties of Albemarle, Alleghany, Augusta,
Bath and Rockbridge, Virginia, and the Cities of Charlottesville, Covington, Lexington and
Waynesboro, Virginia, has completed its assigned duties and terminated the operations
previously assigned to it and believes it is the desire of its participating local government that
the said Board be formally dissolved, subject to ratification by the respective aforesaid
governing bodies; and
WHEREAS, in consideration of the foregoing, the District Home Board, by the adoption
of this resolution, hereby formally dissolves itself, to be effective upon the ratification of this
action by the respective governing bodies of the foregoing counties and cities;
NOW THEREFORE BE IT RESOLVED, that the Albemarle County Board of Supervisors
hereby ratifies the dissolution of the District Home Board for the Counties of Albemarle,
Alleghany, Augusta, Bath and Rockbridge, Virginia, and the Cities of Charlottesville, Covington,
Lexington and Waynesboro, Virginia; and
BE IT FURTHER RESOLVED that the Board of Supervisors hereby directs the Clerk to
forward a copy of this resolution to fiscal agent for the District Home Board.
ATTACHMENT 2
CONDITIONS OF APPROVAL
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ZMA 2003-013. Glenwood Station (Sign # 48). Request to rezone 9.31 ac from R-15, w/
special permit approval for office to PRD w/ a special permit for office. TM 61, P 129F. Loc on Rt 631 (E
Rio Rd), approx 1 mile from intersec of E Rio Rd & Rt 29N, between Fashion Square Mall & Squire Hill
Apartments. (The Comp Plan designates this property as Office Service & Neighborhood Service in
Neighborhood 2.) Rio Dist.
1) The site shall be developed in general accord with the application plan entitled, Glenwood
Station/Place, dated December 22, 2003, with minor changes allowed to accommodate the
required parking when approved by the Zoning Administrator.
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SP-2003-092. Glenwood Station (Sign #48). Request to allow office in accord w/ Sec 19.3.2.9
of the Zoning Ord. TM 61 Pl 129F, contains 9.31 acs & is currently Znd R-15 w/ special permit approval
for office, but is under consideration for rezoning to PRD. Loc on Rt 631 (E Rio Rd), approx 1 mile from
intersec of E Rio Rd & Rt 29N, between Fashion Square Mall & Squire Hill Apartments. Rio Dist.
1. The site shall be developed in general accord with the application plan entitled, Glenwood
Station/Place, dated December 22, 2003, with minor changes allowed to accommodate the
required parking when approved by the Zoning Administrator;
2. Final elevations of the office buildings shall be reviewed and approved by the Director of
Planning prior to final site plan approval to ensure consistency with the elevations provided
herein, dated August 25, 2003;
3. The Applicant shall construct, in its entirety, a second commercial entrance to their property
from the Mall Access Road in general accord with the concept plan entitled, Conceptual
Development Plan Glenwood Station/Place, dated July 11, 2003. Should the County
Engineer decide in the future that, for reasons associated with new development on the
Fashion Square Mall property, the entrance should be restricted, said entrance shall be
converted, by the Applicant, present owner or owner's association into an emergency
means of ingress/egress-only by way of installation of gates, bollards or other device. The
connection shall be constructed prior to issuance of the 50th building permit. Sidewalks
shall be provided along the entire Mall Access Road frontage and;
4. The office buildings shall have a thirty (30) foot front setback and a ten (10) foot parking
setback from Rio Road, as well as a fifty (50') foot structure, twenty (20) foot parking and
twenty (20) foot undisturbed buffer adjoining the Squire Hill development to the south.
.