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Board of Supervisors Meeting of June 2, 2004
June 7, 2004
AGENDA ITEM/ACTION
ASSIGNMENT
1. Call to Order.
• Meeting was called to order at 9:00 a.m., by the
Chairman, Mr. Dorrier. All BOS members were
present except Dennis Rooker. Also present
were Bob Tucker, Larry Davis, Wayne Cilimberg
and Ella Carey.
4. From the Public: Matters Not Listed on the Agenda.
• Peter Kleeman said he represents a group of
citizens concerned about the Blenheim Road
(Route 795) paving. He updated the Board on
the progress of the project. They believe the
issue of not upgrading the bridge is a serious
safety consideration and needs to be reviewed.
He asked the Board to reconsider its approval of
the paving project, to address the issues raised
by the residents and to work with VDOT in
determining who will maintain control over the
project.
• Tom Loach referred to the Board’s previous
action to not extend sidewalk along Jarman’s
Gap Road to Gray Rock. He asked the Board
to consider extending the sidewalks to the first
section of the 24 homes in Jarman’s Gap
Estates. Regarding the update of water supply
(Item 8 on the agenda), he asked why the
population figures for demand were not based
on DISC figures for the population that would be
within the growth areas which is the area where
the RWSA operates and why they were
extrapolated out.
• Liz Palmer urged the Board to consider the
Comprehensive Plan in decisions concerning
the future of the County’s water supply until a
structural or policy change is developed that
permanently integrates the goals of the County
with those of RWSA, this Board is responsible
for making sure the water supply plan is
consistent with the Natural Resources section of
the Comprehensive Plan.
• John Martin said he has been asking about the
Moorman’s River for six years but has never
received an answer. He believes there is a
disconnect between what the County wants to
accomplish and what RWSA is willing to
accomplish. He believes that County
government and County citizens are
underrepresented on the Rivanna Board.
• Jeff Werner, representing PEC, and the
Southwest Mountains Coalition, asked the
Board’s support in urging VDOT to designate
the Route 231/22 corridor as a roadway that
prohibits through-truck traffic.
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5.2 Proclamation recognizing June 3, 2004 as National
Hunger Awareness Day.
• Chairman read and presented to
representatives of The Food Bank.
(Attachment 1)
5.3 Adopt Resolution of Appropriations for FY
2004/2005 Budget and Resolution of Official Intent
for use of VPSA Bond Proceeds.
• ADOPTED Resolutions as recommended by
staff.
Clerk: Forward Resolutions to Melvin Breeden,
Richard Wiggans and appropriate individuals.
(Attachments 2 and 3)
5.4 Revisions to Personnel Policies (P-02, P-63, P-88
and delete P-64 [content included in P-63]).
• ADOPTED the proposed resolution which
approved proposed changes.
Clerk: Forward adopted resolution to Kimberly
Suyes and County Attorney’s office.
(Attachment 4)
5.5 Commonwealth’s Attorney Compensation – Salary
Supplement.
• APPROVED a supplement to the
Commonwealth’s Attorney of $9,925 effective
July 1, 2004, with funding to come from the
Board’s reserve.
Clerk: Notify Jim Camblos with copy to Human
Resources and OMB.
5.6 Requested FY 2004 Appropriations.
• APPROVED FY 2004 Appropriations #2004079,
2004080 and #2004081.
Clerk: Forward signed appropriations to Melvin
Breeden and copy appropriate individuals.
5.7 Community Development Department Project
Status Report.
• Ms. Thomas asked that in the items under
Zoning/Subdivision Text Amendments, the
“contractor’s office and equipment storage” item
be moved up on the priority list.
Mark Graham: Look into moving forward with
this item.
6 Adopt resolution to appoint Richard Wiggans as
Director of Finance.
• ADOPTED resolution.
Clerk: Forward resolution to Human Resources
with copy of Richard Wiggans. (Attachment 5)
7.1 Overview of VDOT Subdivision Street
Requirements.
• Received; no action required.
Clerk: Draft letter for Chairman’s signature
expressing thanks to VDOT for its support in
revising these regulations.
7.2 Update on Key West Dam.
• Discussed; additional information to come to
Board on July 7th.
Clerk: Schedule on July 7th agenda.
7.3 Discussion: Guidelines for Enhanced Speeding
Fines on Morgantown Road (deferred from May 12,
2004).
• ADOPTED resolution; DIRECTED staff to bring
back to the Board a proposed policy for
considering future requests and REQUESTED
the Police Department to do another speed/
traffic study in nine months.
Clerk: Forward resolution to VDOT District
Administrator and copy appropriate individuals.
(Attachment 6)
7.4 Transportation Matters not Listed on the Agenda.
David Wyant:
• Suggested installing signage at the Millington
Bridge that it is a rough surface. Some of the
joints have eroded.
• Mentioned drainage issues in Crozet and
Earlysville that need to be addressed.
Sally Thomas:
• Said some residents approached her that the
highway entering Fontaine Avenue from the
Bypass, traveling north, is confusing.
Suggested putting some markings on the road,
prior to reaching the intersection, to indicate
Clerk: Forward comments/resolution to Jim
Bryan.
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which lane people should get into.
• Mentioned the accident on Tillman Road.
• Mentioned the four-way stop sign request in
Redfields Subdivision.
• Thanked VDOT from removing the dead trees
on Route 250.
• Thanked VDOT for paving Whippoorwill Hollow
Subdivision without the centerline.
Ken Boyd:
• Said the Board will be receiving some additional
information for next year’s Six Year Plan on the
status of Doctor’s Crossing.
• READOPTED resolution adopted by Board on
December 10, 2003 requesting VDOT to restrict
through tractor-trailer traffic along Route 22/231.
Lindsay Dorrier:
• Asked about schedule for installation of
reflectors on Route 20 South. Mr. Bryan
responded that it will be done this summer.
• Asked about schedule for work on Carter’s
Bridge. Mr. Bryan responded that it is
scheduled for May, 2005.
Jim Bryan:
• Updated the Board on the Blenheim Road
project. VDOT is reviewing the plans as they
are submitted by the applicant. Indicated that
VDOT will be giving the applicant two permits;
the first phase for the project north of the river
and the second phase when he is ready to do
that work.
• Said by the end of this month VDOT should be
able to install some guardrail on Route 20
North.
8. Presentation: RWSA Update on Water Supply.
• Received; staff to bring back an update to the
Board after the Rivanna Board has finished its
review.
Clerk: Schedule on future agenda when staff
indicates ready to come back to Board.
9. Presentation: TJPDC Regional Solid Waste Plan.
• APPROVED the TJPDC Regional Solid Waste
Plan as presented.
Clerk: Forward letter to Harrison Rue of
approval.
10. An ordinance to amend Chapter 2, Administration,
of the Albemarle County Code, to amend Section
2-202, Compensation of board of supervisors, to
increase the compensation of board of supervisor
members by 3% effective July 1, 2004 from
$12,104.00 per annum to $12,467.00 per annum.
• ADOPTED the attached ordinance.
Clerk: Forward adopted ordinance to County
Attorney’s office for inclusion in next update of
County Code. Prepare EAR forms and send to
Human Resources with copy to Finance.
(Attachment 7)
11. Proposed FY 2005 Budget Amendment.
• APPROVED the FY 2005 Budget amendment in
the amount of $614,600.00 and APPROVED
Appropriation #2005001.
Clerk: Forward signed appropriation form to
Melvin Breeden, Richard Wiggans and
appropriate individuals.
12. SP-2004-003. WHSV/Channel 19 - Charlottesville
(Signs #24&29).
• APPROVED SP-2004-003 by a vote of 5:0
subject to eight conditions recommended by the
Planning Commission, deleting condition #9.
Clerk: Set out conditions below. (Attachment
8).
13. Work Session: Crozet Master Plan (critical
elements and implementation measures).
Clerk: Schedule public hearing for August 11,
2004.
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• CONSENSUS to schedule public hearing.
14. Closed Session. Personnel and Legal Matters.
• At 12:25 p.m., the Board went into Closed
Session.
15. Certify Closed Session.
• At 2:00 p.m., the Board reconvened into open
session and certified the closed session.
16. Appointments.
• Reappointed John Davidson and Charles
Gross to the Community College Board of
Directors, with terms to expire June 30, 2008.
• Appointed Ronald Matthews to the Community
Criminal Justice Board Jefferson Area.
• Appointed David Neuman as the University of
Virginia non-voting member to the Planning
Commission with term to expire December 31,
2006.
• Appointed Joseph Cochran to the Public
Recreational Facilities Authority with term to
expire December 31, 2007.
• Reappointed Donald Crosby and Robert
Walters, Jr., to the Regional Disability Service
Board with terms to expire June 30, 2007.
Appointed to following members to the
Charlottesville-Albemarle Convention and Visitors’
Bureau (CACVB) Management Board:
• Bryan Elliott, representative of local general
business community, for term of one year,
commencing July 1, 2004.
• Robert Foster, representative of the local
accommodations/hotel business, for a term
of two years, commencing July 1, 2004.
• Gregory MacDonald, representative of local
tourism industry, for a term of one year,
commencing July 1, 2004.
Clerk: Prepare appointment letters for
Chairman’s signature, update Boards and
Commissions and webpage.
18. Work Session: North Pointe.
• SCHEDULED another work session on July 7,
2004 to include discussion of CDA.
Clerk: Schedule on July 7th agenda.
19. Work Session: Subdivision Text Amendment.
• SCHEDULED another work session on July 7,
2004. Requested that staff invite the same
groups to discussion.
Clerk: Schedule on July 7th agenda.
20. From the Board: Matters Not Listed on the Agenda.
Ken Boyd:
• Asked that the School System provide the
Board with an accounting of how much total
dollars they have in their reserves.
21. Adjourned.
• The meeting was adjourned at 4:41p.m.
/ewc
Attachment 1 – Proclamation recognizing June 3, 2004 as National Hunger Awareness Day
Attachment 2 – Annual Resolution of Appropriations
Attachment 3 – Resolution of Official Intent
Attachment 4 – Personnel Policies Resolution
Attachment 5 – Resolution – Richard Wiggans
Attachment 6 – Resolution – Morgantown Road
Attachment 7 – Ordinance – Board’s Compensation
Attachment 8 – Conditions of Approval
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ATTACHMENT 1
NATIONAL HUNGER AWARENESS DAY
WHEREAS, the Blue Ridge Area Food Bank Network was established in 1981 to obtain and efficiently
distribute nutritious foods and other products to member agencies while developing
programs and partnerships to help eliminate hunger. Since its establishment the Food
Bank has distributed over 86 million pounds of food throughout the service area; and
WHEREAS, the Food Bank provides food for 18,000 different people each week; and
WHEREAS, the Food Bank will distribute over 8 million pounds of food in 2003-04, equivalent to over 6
million meals, to citizens of Albemarle County, nine cities and twenty-four other counties;
and
WHEREAS, 31 percent of the members of households served by the Food Bank are children under the
age of 18, 19 percent are senior citizens, and 40 percent are the working poor; and
WHEREAS, for every dollar donated, the Food Bank is able to distribute $17 worth of food, or $1 will
provide a meal for a family of five; and
WHEREAS, often people who find themselves in the position of need are forced to make choices
between shelter, utilities, health care/medicine, transportation and food; and too frequently
adequate nutritious food is the casualty of these choices;
NOW, THEREFORE, I, Lindsay G. Dorrier, Jr., Chairman, on behalf of the Albemarle Board of County
Supervisors, do hereby designate
JUNE 3, 2004 as
NATIONAL HUNGER AWARENESS DAY
in Albemarle County and urge all our citizens to commit to increasing awareness and
understanding of the faces of hunger, and commit to assist in eliminating it from our
community.
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ATTACHMENT 2
BE IT RESOLVED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA:
SECTION I - GENERAL GOVERNMENT
That the following sums of money be and the same hereby are appropriated from the GENERAL
FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending
June 30, 2005:
Paragraph One: TAX REFUNDS, ABATEMENTS, & OTHER REFUNDS:$125,000
1 Refunds and Abatements $125,000
Paragraph Two: GENERAL MANAGEMENT AND SUPPORT $8,592,745
1 Board of Supervisors $411,063
2 County Attorney $569,858
3 County Executive $1,180,610
4 Department of Finance $3,402,714
5 Department of Human Resources $719,430
6 Department of Information Technology $1,841,281
7 Voter Registration/ Elections $467,789
$8,592,745
Paragraph Three: JUDICIAL $2,914,843
1 Circuit Court $82,549
2 Clerk of the Circuit Court $607,000
3 Commonwealth's Attorney $661,126
4 General District Court $13,000
5 Juvenile Court $75,642
6Magistrate $5,150
7 Sheriff's Office $1,470,376
$2,914,843
Paragraph Four: PUBLIC SAFETY $19,479,744
1 Albemarle County Fire/Rescue Department $3,025,515
2 Department of Police $8,910,422
3 Emergency Communications Center $1,499,024
4 Fire/Rescue Credit $40,000
5 Fire Department Contract (City of Charlottesville)$600,565
6 Forest Fire Extinguishment $13,758
7 Thomas Jefferson EMS Council $20,260
8 Volunteer Fire Departments $701,075
9 Volunteer Rescue Squads $298,916
10 Inspections $982,572
11 Community Attention Home $16,148
12 Juvenile Court Assessment Center - Community Attention $32,046
13 Juvenile Detention Center $719,424
14 Offender Aid and Restoration (OAR)$140,010
15 Regional Jail Authority $2,346,844
16 SPCA Contract $133,165
$19,479,744
ANNUAL RESOLUTION OF APPROPRIATIONS
OF THE COUNTY OF ALBEMARLE
FOR THE FISCAL YEAR ENDING JUNE 30, 2005
A RESOLUTION making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the
fiscal year ending June 30, 2005; to prescribe the provisions with respect to the items of appropriation and their payment; and to repeal all
previous appropriation ordinances or resolutions that are inconsistent with this resolution to the extent of such inconsistency.
6
Paragraph Five: GENERAL SERVICES / PUBLIC WORKS $2,961,830
1 General Services / Public Works $2,961,830
$2,961,830
Paragraph Six: HUMAN SERVICES $13,102,186
1 AIDS Support Group $4,635
2 BRMC - Latino Lay Health Promoter $5,150
3 Charlottesville - Albemarle Legal Aid Society (CALAS)$21,851
4 Charlottesville Free Clinic $7,709
5 Children, Youth and Family Services (CYFS)$89,337
6 Commission on Children & Families (CCF)$179,575
7 Computers4Kids $8,713
8 FOCUS - Teensight $27,027
9 GraceW orks Program $1,000
10 Health Department $756,500
11 Jefferson Area Board on Aging (JABA)$207,331
12 JAUNT $487,741
13 Madison House $8,220
14 Music Resource Center $5,638
15 Piedmont Virginia Community College (PVCC)$22,060
16 Region Ten Community Services $440,013
17 Sexual Assault Resource Agency (SARA)$22,866
18 Shelter for Help in Emergency (SHE)$74,345
19 SOCA $3,000
20 Department of Social Services $8,154,442
21 Tax Relief for Elderly/Disabled $331,183
22 United W ay -Child Care $90,415
23 Bright Stars Transfer $352,820
24 Family Support Transfer $11,000
25 Comprehensive Services Act Transfer $1,789,615
$13,102,186
Paragraph Seven: PARKS, RECREATION AND CULTURE $4,868,994
1 Department of Parks & Recreation $1,866,347
2 Jefferson-Madison Regional Library $2,374,682
3 Ash-Lawn Highland $8,446
4 Lewis and Clark Festival $3,500
5 Literacy Volunteers $19,412
6 Municipal Band $15,913
7 Piedmont Council of the Arts $10,821
8 Virginia Discovery Museum $10,760
9 Virginia Festival of the Book $10,875
10 Virginia Film Festival $10,875
11 Visitors Bureau $383,408
12 W HTJ Public Television $4,210
13 W VPT Public Television $4,210
14 Albemarle County Fair $10,000
15 Darden Towe Park Transfer $135,535
$4,868,994
Paragraph Eight: COMMUNITY DEVELOPMENT $6,358,648
1 Albemarle Housing Improvement Program (AHIP)$409,048
2 Charlottesville Transit Service $241,793
3 Department of Community Development $4,361,106
4 Housing Office $742,325
5 Monticello Area Community Action Agency (MACAA)$166,454
6 Piedmont Housing Alliance (PHA)$95,981
7 Planning District Commission (TJPDC)$83,797
8 Soil and Water Conservation $74,445
9 VPI Extension Service $183,699
$6,358,648
Paragraph Nine: CAPITAL OUTLAYS $6,579,135
1 Transfer to General Government Capital Improvements Fund $5,579,135
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2 Transfer to Schools Capital Improvements Fund $600,000
3 Transfer to Stormwater Fund $400,000
$6,579,135
Paragraph Ten: REVENUE SHARING AGREEMENT $8,004,461
1 Revenue Sharing Agreement $8,004,461
Paragraph Eleven: OTHER USES OF FUNDS $86,860,074
1 Transfer to General Government Debt Service $1,797,967
2 Transfer to School Division Debt Service $10,591,948
3 Transfer to School Fund - Recurring $73,615,266
4 Vehicle Replacement Fund $600,518
5 Board Contingency Reserve $104,375
6 Salary Contingency $150,000
$86,860,074
Total GENERAL FUND appropriations for the fiscal year
ending June 30, 2005:$159,847,660
To be provided as follows:
Revenue from Local Sources $132,220,063
Revenue from Local Sources - Transfers $2,169,229
Revenue from the Commonwealth $21,382,614
Revenue from the Federal Government $4,075,754
$159,847,660
Total GENERAL FUND resources available for fiscal year
ending June 30, 2005:$159,847,660
SECTION II: REGULAR SCHOOL FUND
That the following sums of money be and the same hereby are appropriated for SCHOOL
purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2005:
Paragraph One: REGULAR SCHOOL FUND
1 Administration, Attendance & Health $7,369,196
2 Facilities Construction/ Modification $47,600
3 Facilities Operation/ Maintenance $10,948,052
4 Instruction $85,892,903
5 Pupil Transportation Services $7,269,520
6 Other Uses of Funds $2,928,766
$114,456,037
Total REGULAR SCHOOL FUND appropriations for fiscal year
ending June 30, 2005:$114,456,037
To be provided as follows:
Revenue from Local Sources (General Fund Transfer - Ongoing)$73,615,266
Revenue from Other Local Sources $634,554
Revenue from School Fund Balance, Carry-Over, Transfers $1,084,000
Revenue from the Commonwealth $37,041,155
Revenue from the Federal Government $2,081,062
$114,456,037
Total REGULAR SCHOOL FUND resources available for fiscal year
ending June 30, 2005:$114,456,037
SECTION III: OTHER SCHOOL FUNDS
That the following sums of money be and the same hereby are appropriated for the purposes
herein specified to be apportioned as follows for the fiscal year ending June 30, 2005:
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Paragraph One: FOOD SERVICES
1 Maintenance/ Operation of School Cafeterias $3,494,185
2Summer Feeding $280,500
$3,774,685
Total FOOD SERVICES appropriations for fiscal year
ending June 30, 2005:$3,774,685
To be provided as follows:
Revenue from Local Sources $2,857,658
Revenue from the Commonwealth $56,640
Revenue from the Federal Government $860,387
$3,774,685
Total FOOD SERVICES resources available for fiscal year
ending June 30, 2005:$3,774,685
Paragraph Two: PRE-SCHOOL SPECIAL EDUCATION FUND
1 Special Ed Pre-School Program $73,184
Total PRE-SCHOOL SPECIAL EDUCATION FUND appropriations for fiscal year
ending June 30, 2005:$73,184
To be provided as follows:
Revenue from the Federal Government $73,184
Total PRE-SCHOOL SPECIAL EDUCATION FUND resources available for fiscal
year ending June 30, 2005:$73,184
Paragraph Three: McINTIRE TRUST FUND
1 Payment to County Schools $10,000
Total McINTIRE TRUST FUND appropriations for fiscal year
ending June 30, 2005:$10,000
To be provided as follows:
Revenue from Investments Per Trust $10,000
Total McINTIRE TRUST FUND resources available for fiscal year
ending June 30, 2005:$10,000
Paragraph Four: PREP PROGRAM
1 C. B. I. P. Severe $790,686
2 E. D. Program $678,418
$1,469,104
Total PREP PROGRAM appropriations for fiscal year
ending June 30, 2005:$1,469,104
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To be provided as follows:
Revenue from Tuition and Fees $1,469,104
Total PREP PROGRAM resources available for fiscal year
ending June 30, 2005:$1,469,104
Paragraph Five: FEDERAL PROGRAMS
1 Adult Education $107,050
2 Carl Perkins $163,003
3 Chapter I $1,165,000
4 Drug Free Schools $56,585
5 Migrant Education $100,000
6 Title II $400,287
7 English Literacy/Civics $75,000
8 Economically Dislocated W orkers $19,534
9 Title III $79,685
10 Title V $51,813
11 Bright Stars $36,362
12 Reading First $90,577
$2,344,896
Total FEDERAL PROGRAMS appropriations for fiscal year
ending June 30, 2005:$2,344,896
To be provided as follows:
Revenue from Local Sources $21,084
Revenue from Local Sources (Transfer from School Fund)$18,500
Revenue from the Federal Government $2,305,312
$2,344,896
Total FEDERAL PROGRAMS resources available for fiscal year
ending June 30, 2005:$2,344,896
Paragraph Six: COMMUNITY EDUCATION FUND
1 Community Education $1,440,707
Total COMMUNITY EDUCATION FUND appropriations for fiscal year
ending June 30, 2005:$1,440,707
To be provided as follows:
Revenue from Local Sources - Tuition $1,440,707
$1,440,707
Total COMMUNITY EDUCATION FUND resources available for fiscal
ending June 30, 2005:$1,440,707
Paragraph Seven: SUMMER SCHOOL
1 Summer School $567,343
Total SUMMER SCHOOL appropriations for fiscal year
ending June 30, 2005:$567,343
To be provided as follows:
Revenue from Local Sources (Transfer from School Fund)$234,243
Revenue from Local Sources - Tuition $155,600
Miscellaneous Revenues $7,500
Revenue from the Commonwealth $170,000
$567,343
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Total SUMMER SCHOOL resources available for fiscal year
ending June 30, 2005:$567,343
Paragraph Eight: SCHOOL BUS REPLACEMENT
1 School Bus Replacement $1,364,245
Total SCHOOL BUS REPLACEMENT appropriations for fiscal year
ending June 30, 2005:$1,364,245
To be provided as follows:
Revenue from Local Sources (Sale of Vehicles)$10,000
Revenue from Local Sources (Repair Fees)$15,000
Revenue from Local Sources (Transfer from School Fund)$1,339,245
$1,364,245
Total SCHOOL BUS REPLACEMENT resources available for fiscal year
ending June 30, 2005:$1,364,245
Paragraph Nine: AIMR SUMMER RENTAL FUND
1 AIMR Summer Rental $460,000
Total AIMR SUMMER RENTAL FUND appropriations for fiscal year
ending June 30, 2005:$460,000
To be provided as follows:
Revenue from Local Sources(rental)$460,000
Total AIMR SUMMER RENTAL FUND resources available for fiscal
ending June 30, 2005:$460,000
Paragraph Ten: INTERNAL SERVICE - VEHICLE MAINTENANCE FUND
1 Vehicle Maintenance $409,000
Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND appropriations for
fiscal year ending June 30, 2005:$409,000
To be provided as follows:
Revenue from Local Sources (charges)$409,000
Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND resources
available for fiscal year ending June 30, 2005:$409,000
Paragraph Eleven: GENERAL ADULT EDUCATION FUND
1 General Adult Education $12,407
Total GENERAL ADULT EDUCATION FUND appropriations for fiscal year ending
June 30, 2005:$12,407
To be provided as follows:
Revenue from Local Sources $3,200
Revenue from the Commonwealth $9,207
$12,407
Total GENERAL ADULT EDUCATION FUND resources available
for fiscal year ending June 30, 2005:$12,407
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Paragraph Twelve: DRIVERS SAFETY FUND
1 Drivers Safety Fund $224,346
Total DRIVERS SAFETY FUND appropriations for fiscal year ending
June 30, 2005:$224,346
To be provided as follows:
Revenue from Tuition $178,081
Revenue from the Commonwealth $46,265
$224,346
Total DRIVERS SAFETY FUND resources available for fiscal year ending
June 30, 2005:$224,346
Paragraph Thirteen: OPEN DOORS FUND
1 Open Doors Fund $93,071
Total OPEN DOORS FUND appropriations for fiscal year ending
June 30, 2005:$93,071
To be provided as follows:
Revenue from Tuition $90,671
Revenue from Local Sources (Advertisements)$2,400
$93,071
Total OPEN DOORS FUND resources available for fiscal year ending
June 30, 2005:$93,071
Paragraph Fourteen: STATE PROGRAMS
1 Special Education SLIVER Grant $25,834
2 Special Education Jail Program $114,130
3 Algebra Readiness $53,267
4 Individualized Student Alternative Education $24,342
5 Teacher Mentor Program $8,354
$225,927
Total STATE PROGRAMS appropriations for fiscal year ending
June 30, 2005:$225,927
To be provided as follows:
Revenue from the Commonwealth $225,927
Total STATE PROGRAMS resources available for fiscal year ending
June 30, 2005:$225,927
Paragraph Fifteen: JEFFERSON REGIONAL DESTINATION IMAGINATION
1 Jefferson Regional Destination Imagination $11,002
Total JEFFERSON REGIONAL DESTINATION IMAGINATION appropriations for
fiscal year ending June 30, 2005:$11,002
To be provided as follows:
Revenue from Registration Fees $3,020
Revenue from Local Sources $7,982
$11,002
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Total JEFFERSON REGIONAL DESTINATION IMAGINATION resources available for
fiscal year ending June 30, 2005:$11,002
Paragraph Sixteen: COMPUTER EQUIPMENT REPLACEMENT FUND
1 Computer Equipment Replacement Fund $250,000
Total COMPUTER EQUIPMENT REPLACEMENT FUND appropriations for fiscal year ending
June 30, 2005:$250,000
To be provided as follows:
Revenue from Local Sources (Transfer from School Fund)$250,000
$250,000
Total COMPUTER EQUIPMENT REPLACEMENT FUND
resources available for fiscal year ending June 30, 2005:$250,000
Paragraph Seventeen: BUILDING SERVICES CONTINGENCY FUND
1 Building Services Contingency Fund $100,000
Total BUILDING SERVICES CONTINGENCY FUND appropriations for fiscal year ending
June 30, 2005:$100,000
To be provided as follows:
Revenue from Local Sources (Transfer from School Fund)$100,000
$100,000
Total BUILDING SERVICES CONTINGENCY FUND
resources available for fiscal year ending June 30, 2005:$100,000
GRAND TOTAL - OTHER SCHOOL FUNDS $12,829,917
SECTION IV: OTHER SPECIAL REVENUE FUNDS
That the following sums of money be and the same hereby are appropriated for OTHER PROGRAM
purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2005:
Paragraph One: COMPREHENSIVE SERVICES ACT FUND
1 Comprehensive Services Act Program Expenditures $6,230,150
Total COMPREHENSIVE SERVICES ACT appropriations for fiscal year
ending June 30, 2005:$6,230,150
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$1,789,615
Revenue from Local Sources (Transfer from School Fund)$1,200,000
Revenue from the Commonwealth $3,240,535
$6,230,150
Total COMPREHENSIVE SERVICES ACT resources available for
the fiscal year ending June 30, 2005:$6,230,150
Paragraph Two: BRIGHT STARS 4 YEAR OLD PROGRAM FUND
1 Bright Stars Program $544,116
Total BRIGHT STARS 4 YEAR OLD PROGRAM FUND appropriations for
the fiscal year ending June 30, 2005:$544,116
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To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$352,820
Revenue from Local Sources (Transfer from School Fund)$23,000
MJ Child Health Grant $5,000
Revenue from the Commonwealth $163,296
$544,116
Total BRIGHT STARS 4 YEAR OLD PROGRAM FUND resources available
for the fiscal year ending June 30, 2005:$544,116
Paragraph Three: FAMILY SUPPORT FUND
1 Family Support Program $1,010,983
Total FAMILY SUPPORT FUND appropriations for the fiscal year ending
June 30, 2005:$1,010,983
To be provided as follows:
Revenue from Local Sources (General Fund)$11,000
Revenue from the Federal Government $999,983
$1,010,983
Total FAMILY SUPPORT FUND resources available
for fiscal year ending June 30, 2005:$1,010,983
Paragraph Four: TOWE MEMORIAL PARK FUND
1 Darden Towe Memorial Park $239,438
Total TOWE MEMORIAL PARK FUND appropriations for the fiscal year ending
June 30, 2005:$239,438
To be provided as follows:
Revenue from Local Sources (General Fund)$135,535
Other Local Sources $103,903
$239,438
Total TOWE MEMORIAL PARK FUND resources available for fiscal year
ending June 30, 2005:$239,438
Paragraph Five: E-911 SERVICE CHARGE FUND
1 E-911 Operations and Debt Service (Transfer to General Fund)$1,181,040
$1,181,040
TOTAL E-911 SERVICE CHARGE FUND appropriations for fiscal year ending
June 30, 2005:$1,181,040
To be provided as follows:
Revenue From Local Sources $1,181,040
$1,181,040
Total E-911 SERVICE CHARGE FUND resources available
for fiscal year ending June 30, 2005:$1,181,040
Paragraph Six: VISITOR CENTER FUND
1 Debt Service $67,734
TOTAL VISITOR CENTER FUND appropriations for fiscal year ending
June 30, 2005:$67,734
14
To be provided as follows:
Revenue from Local Sources $67,734
Total VISITOR CENTER FUND resources available
for fiscal year ending June 30, 2005:$67,734
Paragraph Seven: COURTHOUSE MAINTENANCE FUND
1 Transfer to General Government Capital Improvements Fund $31,000
TOTAL COURTHOUSE MAINTENANCE FUND appropriations for
fiscal year ending June 30, 2005:$31,000
To be provided as follows:
Revenue from Local Sources $31,000
$31,000
Total COURTHOUSE MAINTENANCE FUND resources available
for fiscal year ending June 30, 2005:$31,000
Paragraph Eight: TOURISM FUND
1 Tourism Enhancement (Transfer to General Fund)$508,769
2 Tourism Projects (Transfer to General Government Capital Improvements Fund)$443,000
$951,769
TOTAL TOURISM FUND appropriations for
fiscal year ending June 30, 2005:$951,769
To be provided as follows:
Revenue from Local Sources $840,000
Revenue from Local Sources - Fund Balance $111,769
$951,769
Total TOURISM FUND resources available
for fiscal year ending June 30, 2005:$951,769
Paragraph Nine: UNITED WAY DAY CARE FUND
1 Administrative Fees $27,021
2 Scholarships $567,446
$594,467
TOTAL UNITED WAY DAY CARE FUND appropriations for
fiscal year ending June 30, 2005:$594,467
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$90,415
City of Charlottesville $120,766
United Way Matching Funds $78,000
Admin Fee - United Way $27,021
Revenue from the Federal Government (HHS Pass Thru Grant)$278,265
$594,467
Total UNITED WAY DAY CARE FUND resources available
for fiscal year ending June 30, 2005:$594,467
Paragraph Ten: CRIMINAL JUSTICE PROGRAMS FUND
1 Criminal Justice Grant Programs $576,775
15
TOTAL CRIMINAL JUSTICE PROGRAMS FUND appropriations for
fiscal year ending June 30, 2005:$576,775
To be provided as follows:
Revenue from the Commonwealth (Grant)$576,775
Total CRIMINAL JUSTICE PROGRAMS FUND resources available
for fiscal year ending June 30, 2005:$576,775
Paragraph Eleven: VICTIM-WITNESS GRANT FUND
1 Victim-Witness Program $80,398
TOTAL VICTIM-WITNESS GRANT FUND appropriations for
fiscal year ending June 30, 2005:$80,398
To be provided as follows:
Revenue from the Commonwealth (Grant)$80,398
Total VICTIM-WITNESS GRANT FUND resources available
for fiscal year ending June 30, 2005:$80,398
Paragraph Twelve: METRO PLANNING GRANT FUND
1 Metropolitan Planning Organization Funding $9,500
TOTAL METRO PLANNING GRANT FUND appropriations for
fiscal year ending June 30, 2005:$9,500
To be provided as follows:
Revenue from the Federal Government (Grant)$7,600
Revenue from the Commonwealth (Grant)$950
Local Funds - Transfer from the General Fund $950
$9,500
Total METRO PLANNING GRANT FUND resources available
for fiscal year ending June 30, 2005:$9,500
Paragraph Thirteen: HOUSING ASSISTANCE FUND
1 Family Self-Sufficiency Program (Transfer to General Fund)$0
2 Section 8 Administrative Services (Transfer to General Fund)$333,500
3 Section 8 Housing Assistance Payments $2,196,721
$2,530,221
TOTAL HOUSING ASSISTANCE FUND appropriations for
fiscal year ending June 30, 2005:$2,530,221
To be provided as follows:
Revenue from the Federal Government $2,530,221
$2,530,221
Total HOUSING ASSISTANCE FUND resources available
for fiscal year ending June 30, 2005:$2,530,221
Paragraph Fourteen: VEHICLE REPLACEMENT FUND
1 Vehicle Replacement $818,000
$818,000
TOTAL VEHICLE REPLACEMENT FUND appropriations for
fiscal year ending June 30, 2005:$818,000
16
To be provided as follows:
Local Funds - Transfer from the General Fund $818,000
$818,000
Total VEHICLE REPLACEMENT FUND resources available
for fiscal year ending June 30, 2005:$818,000
GRAND TOTAL - SPECIAL REVENUE FUNDS $14,865,591
SECTION V - GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND
That the following sums of money be and the same hereby are appropriated from the GENERAL
GOVERNMENT CAPITAL IMPROVEMENTS FUND to be apportioned as follows for the purposes herein
specified for the fiscal year ending June 30, 2005:
Paragraph One: COURTS $1,734,135
1 Juvenile Court Expansion/Renovation $1,619,135
2 Court Square Maintenance/Replacement Projects $100,000
3 J&D Court Maintenance/Replacement Projects $15,000
$1,734,135
Paragraph Two: PUBLIC SAFETY $6,375,000
1 Fire/ Rescue Building and Equipment Fund $4,364,000
2 VFD Fire & EMS Apparatus Replacement $1,121,000
3 SPCA New Animal Shelter Construction - County Contribution $50,000
4 Police Technology Upgrade $460,000
4 Public Safety Training Ctr/Firing Range $380,000
$6,375,000
Paragraph Three: PUBLIC WORKS $2,671,000
1 County Facilities - Maintenance/Replacement $2,231,000
3 Ivy Landfill Remediation $440,000
$2,671,000
Paragraph Four: COMMUNITY/NEIGHBORHOOD DEVELOPMENT $2,141,000
1 Neighborhood Implementation Plan Program $975,000
2 Revenue Sharing Road Program $450,000
3 Sidewalk Construction Program $230,000
4 Transportation Improvement Program $367,000
5 Roadway Landscaping Program $75,000
6 Streetlamp Program $44,000
$2,141,000
Paragraph Five: HUMAN DEVELOPMENT $115,000
1 PVCC - Site W ork for Science Building $40,000
2 Region Ten Facilities $50,000
3 Health Department Building - HVAC Improvements $25,000
$115,000
Paragraph Six: PARKS, RECREATION & CULTURE $952,000
1 Cashier Booth Improvements
2 County Athletic Field Development $251,000
3 Simpson Park Improvements $25,000
4 Paramount Theater $33,000
5 Greenway Program $25,000
6 River and Lake Access Improvements $35,000
17
7 Parks - Maintenance/Replacement $95,000
8 Visitor's Bureau Maintenance $488,000
$952,000
Paragraph Seven: LIBRARIES $441,000
1 New Library $427,000
1 Library - Maintenance/Replacement $14,000
$441,000
Paragraph Eight: TECHNOLOGY AND GIS $1,047,000
1 County Technology Upgrade - GIS System $107,000
2 County Technology Upgrade $590,000
2 County Computer Upgrade - Maintenance/Replacement $350,000
$1,047,000
Paragraph Nine: ACQUISITION OF CONSERVATION EASEMENTS $1,000,000
1 Acquisition of Conservation Easements (ACE) Program $1,000,000
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND $16,476,135
appropriations for fiscal year ending June 30, 2005:
To be provided as follows:
Revenue from Local Sources (Tourism Fund Transfer)$443,000
Revenues from Local Sources (General Fund Transfer)$5,579,135
CIP Fund Balance/Reserve Reappropriation $3,014,000
Revenue from City for Visitor's Center $244,000
Courthouse Maintenance Funds $31,000
Loan Proceeds $7,015,000
Interest Income $150,000
$16,476,135
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND
resources available for fiscal year ending June 30, 2005:$16,476,135
SECTION VI: SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND
That the following sums of money be and the same hereby are appropriated from the SCHOOL
DIVISION CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be apportioned as
follows for the fiscal year ending June 30, 2005:
Paragraph One: EDUCATION (SCHOOL DIVISION)$11,228,000
1 Henley Addition/Renovation $2,833,000
2 Murray High School Renovation $1,024,000
3 ADA Structural Changes $50,000
4 Hollymead Elementary $757,000
5 Southern Elementary $1,625,000
6 Scottsville Elementary $420,000
7 Albemarle High School $649,000
8 Administrative Technology $70,000
9 W ide Area Network Upgrade $0
10 Instructional Technology $417,000
11 State Technology Grant $700,000
12 Maintenance/Replacement Projects $2,683,000
$11,228,000
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND $11,228,000
appropriations for fiscal year ending June 30, 2005:
To be provided as follows:
Revenue from Local Sources (General Fund Transfer)$600,000
CIP Fund Balance/Reserve Reappropriation $40,000
18
Interest Earned $60,000
State Construction Funds $197,000
State Technology Grant $700,000
VPSA Bonds $9,631,000
$11,228,000
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND $11,228,000
resources available for fiscal year ending June 30, 2005:
SECTION VII: STORMWATER CAPITAL IMPROVEMENTS FUND
That the following sums of money be and the same hereby are appropriated from the
STORMWATER CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be
apportioned as follows for the fiscal year ending June 30, 2005:
Paragraph One: STORMWATER PROJECTS
1 Stormwater Control Program $400,000
Total STORMWATER CAPITAL IMPROVEMENTS FUND $400,000
appropriations for fiscal year ending June 30, 2005:
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$400,000
Total STORMWATER CAPITAL IMPROVEMENTS FUND $400,000
resources available for fiscal year ending June 30, 2005:
SECTION VIII: DEBT SERVICE
That the following sums of money be and the same hereby are appropriated for
the function of DEBT SERVICE to be apportioned as follows from the GENERAL GOVERNMENT
DEBT SERVICE FUND and the SCHOOL DIVISION DEBT SERVICE FUND for the fiscal year
ending June 30, 2005:
Paragraph One: SCHOOL DIVISION DEBT SERVICE FUND
1 Debt Service Payments - School Division $10,591,947
2 Debt Service Payments - PREP $252,933
$10,844,880
Total SCHOOL DIVISION DEBT SERVICE appropriations for fiscal year
ending June 30, 2005:$10,844,880
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$10,591,947
Revenue from Local Sources (PREP Fees)$252,933
$10,844,880
Total SCHOOL DIVISION DEBT SERVICE resources available for fiscal year
ending June 30, 2005:$10,844,880
Paragraph Two: GENERAL GOVERNMENT DEBT SERVICE FUND
1 Emergency Services Radio System Lease/Debt Service Payment $826,557
2 Lease/Purchase Software $41,315
3 Debt Service Payments - General Government $1,374,704
4 Bond Issuance Cost $4,800
$2,247,376
Total GENERAL GOVERNMENT DEBT SERVICE appropriations for fiscal year
ending June 30, 2005:$2,247,376
19
To be provided as follows:
Revenue from Local Sources $407,409
Revenue from Local Sources (Transfer from General Fund)$1,839,967
$2,247,376
Total GENERAL GOVERNMENT DEBT SERVICE resources available for
fiscal year ending June 30, 2005:$2,247,376
TOTAL APPROPRIATIONS MENTIONED IN
SECTIONS I - VIII OF THIS RESOLUTION
FOR THE FISCAL YEAR ENDING JUNE 30, 2005
RECAPITULATION:
Appropriations:$343,195,596
Section I General Fund $159,847,660
Section II School Fund $114,456,037
Section III Other School Funds $12,829,917
Section IV Other Special Revenue Funds $14,865,591
Section V General Government Capital Improvements Fund $16,476,135
Section VI School Division Capital Improvements Fund $11,228,000
Section VII Stormwater Capital Improvements Fund $400,000
Section VIII Debt Service $13,092,256
$343,195,596
Less Inter-Fund Transfers
General Fund to School Fund
General Fund to Special Revenue Funds
General Fund to Capital Improvements Funds
General Fund to Debt Service Funds
Special Revenue Funds to General Fund
Special Revenue Funds to Capital Improvements Funds
School Fund to Self-Sustaining Funds
School Fund to Special Revenue Funds
School Fund to General Fund
Self-Sustaining Funds to School Fund
GR AND T OT AL APPROPRIATI ONS $241,138,729
($102,056,867)
($73,615,266)
($3,198,335)
($6,579,135)
($12,431,914)
($2,023,309)
($474,000)
($1,941,988)
($1,223,000)
($145,920)
($424,000)
($102,056,867)
20
Otherwise, the said appropriations shall be deemed to be payable in such proportion as
the total sum of all realized revenue of the respective funds is to the total amount of
revenue estimated to be available in the said fiscal year by the Board of Supervisors.
Any obligations incurred contrary to the purchasing procedures prescribed in the
Albemarle County Purchasing Manual shall not be considered obligations of the County,
and the Director of Finance shall not issue any warrants in payment of such obligations.
No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be
incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervisors
except by requisition to the purchasing agent; provided, however, no requisition for items exempted by the
Albemarle County Purchasing Manual shall be required; and provided further that no requisition for contractual
services involving the issuance of a contract on a competitive bid basis shall be required, but such contract
shall be approved by the head of the contracting department, bureau, agency, or individual, the County
Attorney and the Purchasing Agent or Director of Finance. The Purchasing Agent shall be responsible for
securing such competitive bids on the basis of specification furnished by the contracting department, bureau,
agency or individual.
In the event of the failure for any reason of approval herein required for such contracts, said contract shall
be awarded through appropriate action of the Board of Supervisors.
Paragraph Three
All of the monies appropriated as shown by the contained items in Sections I through VIII are appropriated
upon the provisos, terms, conditions, and provisions herein before set forth in connection with said terms and
those set forth in this section. The Director of Finance (Richard Wiggans) and Clerk to the Board of
Supervisors (Ella W . Carey) are hereby designated as authorized signatories for all bank accounts.
Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum,
conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in
the amount named herein if necessary and then only in the event the aggregate revenues collected and
available during the fiscal year for which the appropriations are made are sufficient to pay all of the
appropriations in full.
All revenue received by any agency under the control of the Board of Supervisors included in its estimate
of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended
by the said agency under the control of the Board of Supervisors without the consent of the Board of
Supervisors being first obtained, nor may any of these agencies or boards make expenditures which will
exceed a specific item of an appropriation.
Paragraph Two
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to transfer monies from
one fund to another, from time to time as monies become available, sums equal to, but not in excess of, the
appropriations made to these funds for the period covered by this appropriation resolution.
SECTION IX
Paragraph One
21
This resolution shall become effective on July first, two thousand and four.
**********
Paragraph Seven
Allowances out of any of the appropriations made in this resolution by any or all County departments,
bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for
expense on account of the use of such officers and employees of their personal automobiles in the discharge
of their official duties shall be paid at the same rate as that established by the State of Virginia for its
employees and shall be subject to change from time to time to maintain like rates.
All travel expense accounts shall be submitted on forms and according to regulations prescribed or
approved by the Director of Finance.
All resolutions and parts of resolutions inconsistent with the provisions of this resolution shall be and the
same are hereby repealed.
Paragraph Five
Paragraph Six
Paragraph Four
22
ATTACHMENT 3
RESOLUTION OF OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF A BORROWING
WHEREAS, the Board of Supervisors of Albemarle County, Virginia (the “Borrower”), intends to acquire,
construct and equip the items and projects set forth in Exhibit A hereto (collectively, the “Project”); and
WHEREAS, plans for the Project have advanced and the Borrower expects to advance its own funds to
pay expenditures related to the Project (the “Expenditures”) prior to incurring indebtedness and to receive
reimbursement for such Expenditures from proceeds of tax-exempt bonds or taxable debt, or both;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY:
1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the “Bonds”) or to
incur other debt, to pay the costs of the Project in an amount not currently expected to exceed
$16,646,000.
2. The Borrower intends that the proceeds of the Bonds be used to reimburse the Borrower
for Expenditures with respect to the Project made on or after the date that is no more than 60 days prior
to the date of this Resolution. The Borrower reasonably expects on the date hereof that it will reimburse
the Expenditures with the proceeds of the Bonds or other debt.
3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either (a)
of a type properly chargeable to a capital account under general federal income tax principles
(determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the
Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a
party that is not related to or an agent of the Borrower so long as such grant does not impose any
obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Borrower.
4. The Borrower intends to make a reimbursement allocation, which is a written allocation
by the Borrower that evidences the Borrower’s use of proceeds of the Bonds to reimburse an
Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the
Project is placed in service or abandoned, but in no event more than three years after the date on which
the Expenditure is paid. The Borrower recognizes that exceptions are available for certain “preliminary
expenditures,” costs of issuance, certain de minimis amounts, expenditures by “small issuers” (based on
the year of issuance and not the year of expenditure) and expenditures for construction of at least five
years.
5. The Borrower intends that the adoption of this resolution confirms the “official intent”
within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal Revenue
Code of 1986, as amended.
6. This resolution shall take effect immediately upon its passage.
* * * * * * * * *
23
Exhibit A
CAPITAL IMPROVEMENT PROGRAM
BONDED PROJECTS
FY 2004/05
Description Amount
1. ADA Structural Changes $ 50,000
2. Hollymead Elementary Building Renovations $ 757,000
3. Scottsville Elementary Construction $ 420,000
4. Southern Elementary School $ 1,625,000
5. Henley Middle School Building Renovations $ 2,833,000
6. Albemarle High School Construction $ 649,000
7. Murray Education Center Building Renovations $ 1,024,000
8. Maintenance Projects $ 2,273,000
9. Fire/Rescue Building Equipment $ 5,451,000
10. Volunteer Fire Department Fire and EMS Equipment $ 1,564,000
$ 16,646,000
24
ATTACHMENT 4
RESOLUTION
WHEREAS, the County of Albemarle Personnel Policy Manual has been adopted by the Board of
Supervisors; and
WHEREAS, the proposed Personnel Policy Manual changes clarify 1) the definition of Employee
status; 2) entitlement to retirement and early retirement; and 3) emergency leave.
WHEREAS, the Board of Supervisors desires to adopt these Personnel Policy revisions;
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County,
Virginia, hereby amends the following sections of the County of Albemarle Personnel Policy Manual:
By Amending:
Section P-02 Definition of Employee Status
Section P-63 Voluntary Early Retirement Incentive Plan (VERIP)
Section P-88 Emergency Leave
By Deleting:
Section P-64 Retirement Pay/Payment upon Death
Section P-02 DEFINITION OF EMPLOYEE STATUS
The Board will maintain standard definitions of employment and will classify employees in accordance
with these definitions. To aid in continuity and ease of reading, masculine pronoun will be used
throughout our policies to denote both male and female employees.
A. Classified Employees – A classified employee is defined as any County employee. All County
employees are employees at-will and may be dismissed from employment at any time, for any
reason, or for no reason. Regular full-time or part-time employees who have completed all
probationary periods, and are eligible to grieve, may grieve such actions according to the
grievance procedures set forth in Section P-03 of this Policy Manual.
B. Definitions of Employment
1. Regular – Employment in an approved budgeted full-time or part-time position that is
meant to be part of the regular County work force. The term “permanent” shall have the
same meaning as “regular” as these terms are used throughout this Policy Manual.
a. Full-Time: Employment in an established position for not less than 40 hours per
normal workweek (Saturday at 12:01 a.m. to Friday at midnight)* and 52 weeks
per fiscal year.
b. Part-Time: Employment in an established position requiring less than 40 hours
per normal workweek.
c. Probationary: The first six (6) months (12 months for certain positions) of
employment with the County are considered a probationary period. This time is
used by both the employee and the County to determine whether the position
and the employee are suited for each other. An employee’s progress will be
evaluated throughout the probationary period, as required by Section P-23 of this
Policy Manual.
2. Salaried Board Members: Members of the Board of Supervisors and Planning
Commission are paid an annual salary as established by county ordinance and state law.
25
3. Temporary: Employment that meets one or more of the following criteria:
a. Employment in a position established for a specific period of time.
b. Employment for the duration of a specific project or group of assignments.
c. Employment as a temporary in the absence of the incumbent in a position
classified as full-time or part-time, as defined in Section B.1 above. This shall not
include regular employees who are serving in another position on a temporary
basis (see P-60).
*NOTE: Schedules other than those noted may be established by Department Heads provided
that the alternate schedules are in writing and provided to the employees and to the Department
of Human Resources.
C. Extent of Participation in and Eligibility for Benefits
1. Full-Time Regular: Eligible to participate in all benefit programs.
2. Part-Time Regular: Must be at least half-time (4.0 hours per day) to be eligible to
participate in prorated medical benefits, leave benefits, and applicable retirement and life
insurance programs. County employees hired prior to the implementation of this policy
(i.e. October, 1985) and who received benefits, will not lose such benefits.
3. Temporary: Ineligible to participate in benefit programs.
4. Salaried Board Member: Eligible to participate in all medical and dental insurance
programs.
In order for a new employee to be paid by the end of the month in which they are hired,
paperwork must be received in the Department of Human Resources by the 15th of the month. If
the 15th falls on a weekend, paperwork must be received the workday prior to the 15th.
For new employees who begin employment on or prior to the 15th of a month, the County’s
contribution toward medical/dental insurance may begin the first of the following month. For new
employees who begin employment after the 15th of a month, the County’s contribution toward
medical insurance may begin the first of the month following the first full month of employment. In
this instance, employees may purchase medical insurance during the first full month of
employment by paying for both the employer and employee share of the cost.
Medical/dental insurance ceases at the end of the month following the month of termination.
Employees who are married to another County employee will be eligible for two Board
contributions toward medical/dental insurance. Employees married to each other who elect the
same medical/dental plan will not be required to pay the employee contribution. It is the
responsibility of the employee to notify the Department of Human Resources of this situation and,
upon notification, the change in contribution will be made with the next payroll. In no event will
the County be responsible for retroactive payments to employees who fail to provide this
notification.
D. Continuous Service is defined as: Uninterrupted employment while a regular employee with the
County of Albemarle. Continuous service is broken by termination of or resignation from
employment, voluntary or involuntary.
E. Throughout the policies, the word “Day” shall be defined as: the number of hours an employee is
identified on the Employee Personnel System as working. It is not necessarily the number of
hours the employee actually works per day. It is calculated by taking the number of hours the
employee works per year, and dividing it by 260 (the number of days per year in the system).
Full Time Classified (other than those noted below) 2080 hrs/year a day = 8 hours
26
Police Patrol 2071 hrs/year a day = 8.1 hours
Fire & Rescue Day Personnel 2600 hrs/year a day = 10 hours
Fire & Rescue 24-hr Personnel 2912 hrs/year a day = 11.2 hours
Part Time Classified Prorated based
on hrs worked
Prorated
Amended: August 7, 1996; June 2, 2004
Section P-63 RETIREMENT
I. REGULAR RETIREMENT
Retirement shall be at the discretion of the employee. Full-time regular employees of Albemarle
County who qualify are eligible for the benefits of the Virginia Retirement System (“VRS”).
Additional information describing VRS benefits is available on-line at varetire.org.
All employees retiring under VRS and/or the County’s VERIP policy are eligible for continuous
participation in the group medical and dental insurance plan until they are eligible for Medicare
coverage.
Salaried Board Members and full-time or part-time regular employees who are not retiring under
VRS and/or VERIP, are eligible for continuous participation in the County’s group medical and
dental insurance plan until they are eligible for Medicare coverage, provided that they meet the
following requirements:
1. be 55 years of age or older;
2. retire from service or separate from employment in good standing after four (4) or more
years of continuous service or employment; and
3. be participants in the County’s Group medical and dental insurance plan on the day prior
to separation from the County.
Individuals eligible to participate in the County’s group medical and dental insurance plan shall
pay the full cost of health coverage, including any applicable administrative expenses.
II. LONGEVITY INCENTIVE PROGRAM
The County values the service of all of its employees, both full-time and part-time. Since part-
time employees are not covered by VRS, the County has elected to establish a Longevity
Incentive Program (the “Program”) and thereby provide eligible part-time employees with certain
benefits as more fully explained in this section.
A. Scope of Program
All regular, part-time employees of the County will be covered by the Program provided
that they work the minimum number of hours necessary to establish eligibility for County
benefits. Salaried Board Members are not eligible for participation in this program.
B. Benefits
The following benefits will be provided to eligible part-time employees under the Program:
27
1. Life Insurance: A term life insurance policy will be provided equal to twice the
employee’s annual salary with double indemnity for accidental death and
dismemberment payments for the accidental loss of one or more limbs or of
eyesight.
2. Annuity Program: Based on length of service in the County, part-time employees
will be provided with an annuity program. The Board will contribute an annual
amount according to the following formula:
a. 5 - 9 years of County service - five percent of annual salary.
b. 10 - 14 years of County service - seven percent of annual salary
c. 15 - 19 years of County service - nine percent of annual salary.
d. 20+ years of County service - eleven percent of annual salary.
III Retirement Pay/Payment upon Death
In recognition of employee service to Albemarle County, regular full-time and part-time
employees who meet the age and service criteria for retirement under VRS and have been
employed a minimum of five (5) years with Albemarle County shall be paid upon their retirement
or death in service $200 per year for each year of service to the County as a regular employee up
to a maximum payment for 25 years of service, less any years previously paid for under this
policy. Years of service do not have to be continuous.
IV Voluntary Early Retirement Incentive Plan (VERIP)
A. Eligibility
Participants in the Albemarle County VERIP must be regular full-time or regular part-time
employees eligible for benefits as defined in P-02, Definition of Employee Status and
meet the following additional requirements:
1. Full-time employees must be eligible for early or full retirement under the
provisions of VRS. Part-time employees must meet the same age and service
criteria as if they were full-time employees covered under VRS.
2. Have been employed by Albemarle County for 10 of the last 13 years prior to
retirement.
3. Employees retiring under the disability provisions of VRS and/or Social Security
shall not be eligible for the VERIP.
4. VERIP benefits will cease if the retiree returns to work in a regular full-time or
regular part-time position with Albemarle County.
5. VERIP benefits will continue if the retiree returns to work in a temporary part-time
or temporary full-time position with Albemarle County.
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B. Benefits
1. VERIP benefits shall be paid monthly for a period of five years after retirement or
until age 65, whichever comes first.
2. Benefits under VERIP will be calculated as follows:
a. Compute the annual VRS benefit. This computation shall include any
reductions for early VRS retirement if appropriate;
b. Recompute the annual VRS benefit with the addition of five more years
service or the number of additional years needed to reach age 65,
whichever is lesser;
c. The difference between these two calculations shall be the annual
VERIP benefit to be paid on a monthly basis.
d. Benefits for part-time employees who are eligible to participate in VERIP
shall be determined as if the part-time employees are eligible for an
annual VRS benefit and the amount shall be calculated in the same
manner as benefits for VRS-eligible employees under subsections (a) –
(c) above.
3. The County Executive will recommend to the Board an annual adjustment to the
early retirement benefit after having been apprised of the VRS adjustment for
retirees.
4. The Board will pay to the employee an amount equal to the Board’s annual
contribution toward an employee’s health insurance as long as the employee is
covered by VERIP benefits.
C. Application
Applications for VERIP must be made to the Human Resources Department prior to
December 1st of the year preceding the fiscal year the VERIP takes effect.
D. Approval
All VERIP applications are subject to approval by the County Executive or designee.
E. Duration
The Board of Supervisors reserves the right to modify this policy in its discretion, and all
benefits described in this policy shall be subject to future modifications and annual
appropriations by the Board of Supervisors.
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Amended: August 4, 1993; April 19, 1995; June 2, 2004
Section P-88 Emergency Leave
Emergency leave is for urgent circumstances beyond the control of the individual and must be used only
for this purpose.
The department head or designee may grant up to two (2) days of emergency leave without loss of pay to
all classified and administrative employees during the fiscal year. These days do not carry over or accrue
year to year.
Examples of circumstances for which emergency leave may be granted are:
1. A disaster affecting the home or residence of the employee or his family.
2. Other urgent or emergency situations arising out of natural or man-made disasters.
Emergency Leave is not intended and may not be used for absences covered by other types of
Leave, such as Sick Leave, Sick Bank Leave, Family & Medical Leave, Military Leave or
Court/Jury Duty Leave. In addition, Emergency Leave is not intended and may not be used as a
substitute if other types of leave have been exhausted.
To the extent possible, employees should request Emergency Leave from the Department Head
or Designee. If the circumstances in a given case are unclear, the department head shall confer
with the Director of Human Resources before granting approval.
Amended: August 4, 1993; December 2003; June 2, 2004
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ATTACHMENT 5
RESOLUTION
BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, upon the
recommendation of the County Executive, that Richard Wiggans is hereby appointed the Director of
Finance of Albemarle County effective July 1, 2004. Richard Wiggans, as Director of Finance, shall serve
at the pleasure of the Board and have all those powers and duties set forth in Section 15.2- 519 of the
Code of Virginia and as otherwise provided by general law.
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ATTACHMENT 6
RESOLUTION
WHEREAS, the Albemarle County Board of Supervisors finds that a speeding problem exists on
Morgantown Road (SR 738) and that it creates a potential hazard for the motorists and
residents that live and work along that roadway; and
WHEREAS, the residents of Morgantown Road, the County, and the Virginia Department of
Transportation have taken many steps to reduce the speeding problem but find that the
speeding problem persists; and
WHEREAS, the residents of Morgantown Road have petitioned the County to request VDOT to
designate Morgantown Road as a special speeding zone so that speeding violations are a
traffic infraction punishable by an enhanced maximum fine of not more than $200.00;
NOW, THERE FORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby
requests that VDOT designate Morgantown Road to be a road subject to enhanced speeding
violation fines pursuant to Virginia Code Section 46.2-878.2 and that it install appropriate signage
on Morgantown Road designating the maximum speed limit and the enhanced penalty for
exceeding the posted maximum speed on Morgantown Road.
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ATTACHMENT 7
ORDINANCE NO. 04-2(1)
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, ARTICLE II, BOARD
OF SUPERVISORS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA.
BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 2,
Administration, Article II, Board of Supervisors, of the Code of the County of Albemarle, Virginia, is hereby
amended and reordained by amending Section 2-202, Compensation of Board of Supervisors, as follows:
CHAPTER 2. ADMINISTRATION
ARTICLE II. BOARD OF SUPERVISORS
Sec. 2-202 Compensation of board of supervisors.
The salary of the board of supervisors shall be twelve thousand four hundred sixty-seven dollars
and no cents ($12,467.00) for each board member effective July 1, 2004. In addition to the regular
salary, the vice-chairman shall receive a stipend of thirty-five dollars ($35.00) for each and every meeting
chaired and the chairman shall receive an annual stipend of one thousand eight hundred dollars
($1,800.00).
(6-13-84; 5-8-85; 5-14-86; 7-1-87; 7-6-88; 6-7-89; Ord. of 6-13-90; Ord. of 8-1-90; Ord. of 8-7-91; Ord. of
7-1-92; Ord. No. 95-2(1), 6-14-95; Ord. No. 98-2(1), 6-17-98; Code 1988, § 2-2.1; Ord. 98-A(1), 8-5-98;
Ord. No. 99-2(1), 5-5-99; Ord. No. 00-2(1), 6-7-00; Ord. 01-2(2), 6-6-01; Ord. 02-2(2), 5-1-02; Ord. 03-
2(1), 6-4-03; Ord. 04-2(1), 6-2-04)
State law reference--Compensation of board of supervisors, Va. Code § 15.2-1414.3.
This ordinance shall be effective on and after July 1, 2004.
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34
ATTACHMENT 8
CONDITIONS OF APPROVAL
Agenda Item No. 12. SP-2004-003. WHSV/Channel 19 - Charlottesville (Signs #24&29).
Request to remove an existing 175-foot tower that has 23-foot long antenna mounted at its top, & allow
replacement w/149-foot tall tower that would have 40-1/2 foot long antenna extending from its top.
Proposal also includes expansion of existing bldg to accommodate transmittal equipment supporting
establishment of new local ABC television affiliate. Request made in accord w/Sec 10.2.2.6 of the Zoning
Ord. TM 91, P 28I, is part of larger parcel identified as TM 91, P 28 which contains 234.165 acs. Znd
RA. Loc on Carter's Mountain Trail, approx 1 mile S of intersec w/Rt 53 (Thomas Jefferson Pkway).
Scottsville Dist.
1. The facility including the tower, its attachments and the new ground equipment building shall be
sized, located and built in general accord with the construction plans, tower elevations and
schematic drawings initialed SBW and dated May 5, 2004 subject to maximum height and width
restrictions in conditions three (3) and five (5). This information is provided in Attachment B of
this staff report;
2. Prior to the issuance of a building permit, the applicant shall submit the final revised set of site
drawings construction of the facility. Planning staff shall review the revised plans to ensure that
all appropriate conditions of the special use permit have been addressed;
3. The height of the tower structure shall not exceed one hundred fifty (150) feet and the top of the
antenna, including the lightning rod, shall not exceed one hundred ninety (190) feet above ground
level. No equipment, with the exception of any FAA required flight safety lighting, shall extend
higher than the tallest portion of the top-mounted antenna;
4. Antennas supporting services other than television broadcasting shall not be attached to extend
above a total height of the tower itself;
5. The width of each side of the tower shall not exceed fifty (50) inches in width;
6. The existing guyed tower that currently supports this facility shall be removed within sixty (60)
days of the completion of the new tower;
7. The short existing tower, owned by Adelphia Cable Company shall be removed within ninety (90)
days of the discontinuance of its use and in any case no later than October 31, 2004; and
8. The new ground equipment building shall be painted a natural, dark brown color, and screened
on its eastern and western sides with evergreens or a mixture of trees deemed acceptable by the
County’s Landscape Planner.