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ACTIONS
Board of Supervisors Meeting of April 5, 2006
April 7, 2006
AGENDA ITEM/ACTION
ASSIGNMENT
1. Call to Order.
· Meeting was called to order at 9:09 a.m. by the
Chairman, Mr. Rooker. All BOS members were
present. Also present were Bob Tucker, Larry
Davis and Ella Carey.
4. From the Public: Matters Not Listed on the Agenda
· There were none.
5. Recognitions.
· Chairman PRESENTED certificate of
appreciation to Virgil (V. L.) James, Jr., for his
50 years of service as a member of the Crozet
Volunteer Fire Department.
· Chairman recognized and congratulated
Roxanne White for receiving the John L. Snook
Award for Child Advocacy.
(Attachment 1)
6.2 Adopt Petty Cash Resolution to Add Petty Cash
Fund for Monticello Fire Station.
· ADOPTED the attached resolution.
Clerk: Forward copy of adopted resolution to
Finance. (Attachment 2)
6.3 General Services Grounds and Facilities
Maintenance Workers – utilization of current
contract funds.
· APPROVED the hiring of two General Services
Grounds/Facility Maintenance Workers at a
Grade 7 from existing funds, as set out in the
executive summary.
· Asked staff to provide information on State
unfunded mandates, i.e., programs state
started but backed out of.
George Shadman: Proceed as approved.
County Executive staff: Provide information.
6.4 Resolution to accept Sun Ridge Road in Sun Ridge
Subdivision into the State Secondary System of
Highways and to post bond with VDOT in an
amount of $6,000.
· ADOPT ED the attached resolution.
Clerk: Forward signed resolution to Greg
Cooley in the Department of Community
Development.
(Attachment 3)
6.5 FY 2003/04-FY 2005/06 Strategic Plan Progress
Report.
· Ms. Thomas commented that the Board agreed
that objective (2.1.2) which states: “country
stores would be co-equal in status with phasing
and clustering of development” would be
delayed because of staffing needs for the
Development Committee.
Lori Allshouse: Update Plan.
6.6 Information on Impact of Living Wage Adjustment
for Albemarle County.
· CONSENSUS to bring back on future agenda
with information on budget impact and how this
would affect compression. In its analysis, staff
to look at each option, and also provide
feedback from the School Board.
County Executive/Human Resources:
Schedule on future agenda for discussion.
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NonAgenda.
· Ms. Thomas commented that the National
Association of Counties Annual Meeting will be
held in Richmond in 2007. Encouraged Board
members to attend if they can.
7a. VDOT Monthly Report for March 2006.
· RECEIVED.
7b. Transportation Matters not Listed on the Agenda.
Jim Utterback:
· Introduced Maurice MacKenzie, Area
Construction Engineer, for the Charlottesville
and Louisa residencies.
· Increase in right-of-way estimates in the
Jarmans Gap Road (approx $2.0 million) and
Meadow Creek Parkway (approx $4.0 million)
projects. Will assume allocations can be moved
in the Six Year Plan to keep both of the projects
on schedule. This may have impact on
Georgetown Road and Proffit Road projects.
Will bring more detailed information as it is
available.
· VDoT held two citizen information meetings this
past week. One was on the Georgetown Road
project (approx 87 people attended). Still in
comment period. Comments will be pulled
together and brought back to the Board with a
recommendation. The other meeting was on
Jarmans Gap Road project. Will bring those
comments back to the Board with
recommendation on how to proceed. Hope to
get a recommendation back to the Board next
month. Mr. Rooker commented that he
attended the Georgetown Road meeting which
was very well done. Expressed appreciation for
how VDoT staff conducted the meeting. Added
that the Meadow Creek Parkway interchange
meeting had a good turnout and was also very
well done.
· Traffic study on Route 250 in front of Western
Albemarle High School and the elementary
school warranted signalized intersections at
both locations. Not sure how they will be set,
but there will be detectors installed to take into
account peak hour volumes.
· Been working on detour for Proffit Road bridge.
The railroad will be replacing the bridge in kind.
Looking at putting some portable signals on
Route 643 (Polo Grounds Road) to try to
control traffic in anticipation of traffic flow
diverting onto that road.
· Working with County staff to bring to Board
resolution to move three rural rustic road
projects forward.
David Wyant:
Clerk: Forward comments to VDOT.
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· Discussed minimizing the number of lights on
Route 250 West and insuring that the lights are
synchronized.
· Mentioned that the Albemarle County Service
Authority indicated they encountered a couple
of deteriorated pipes as they were installing
water lines in Crozet. Before paving takes place
suggest doing something about the pipes.
· People in the Newtown area have expressed
concerns about the road damaged by trucks
going into the old Greenwood plant facility. Mr.
Utterback said he will check into it.
Sally Thomas:
· During the Jarmans Gap Road meeting a
number of individuals questioned the reason
the pedestrian/bicycle facilities stop and does
not go all the way to the end of the roadway. In
response David Benish discussed action taken
by the Board in March 2004.
· Received communication about two family
subdivision requests where they have been told
that are being told they cannot subdivide
because of VDoT road/sight distance
standards. She will provide Mr. Utterback with a
copy of the letter. He will respond to the letter.
Lindsay Dorrier:
· Mentioned dust problem on unpaved section of
Route 712, near Route 795, that goes by Pine
Knott. Asked if VDoT could put down some
chemicals. Mr. Utterback said he would have
someone look at it.
Ken Boyd:
· Discussed letter he received from Forest Lakes
Homeowners Association asking about County
plans to build connector road between
Ashwood Boulevard and Forest Lakes South.
David Benish said there are no plans to
construct the connection at this time; he will
respond to letter.
· Mentioned some drainage issues on Maxfield
Road. Asked if speed limit signs could be
installed along the road as an interim measure
until the project begins. Asked VDoT to see if
Maxfield Road would qualify as a rural rustic
road.
David Slutzky:
· In January asked VDoT to look at installing a
“yield to oncoming traffic sign” which might help
prevent accidents at intersection of Rio Road
and Northfields/Hillsdale Drive. Asked about the
status. Mr. Utterback said he will take a look at.
· Mentioned the signage at Hydraulic/Route 29 in
front of Kmart. In front of Kmart, from Hydraulic,
there are two lanes that allow you to turn right
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northbound to Route 29. The signage is
confusing. Only in one of the lanes can the
driver turn right on red but they are turning right
in both lanes.
Dennis Rooker:
· As VDoT evaluates the Georgetown Road
comments, look at implementing some
pedestrian safety changes as a relatively
inexpensive project that can be done in the
short term to address some of the comments.
· Has there been any response regarding the
Scottsville Town revenue sharing request. Mr.
Utterback said he has received a response from
Richmond and will share it with the Board.
8. Thomas Jefferson Soil and Water Conservation
District Annual Report, Nick Evans.
· RECEIVED.
9. Proposals to Extend Retiree Benefits and to
Provide Matching Amount to Employees’ Deferred
Compensation Plans.
· DISCUSSED options.
· CONSENSUS that additions or changes
to the benefits program should occur in
the context of evaluation of the overall
benefits strategy. Option 3 (matching for
all local government and school division
employees) may be included as part of
the joint Board and School Board
compensation and benefits discussion in
the Fall. Staff to discontinue any
additional work on options for current
retirees and those getting ready to retire
(Options 1 and 2).
· CONSENSUS that staff is not limited to
Option 3, if it finds another competitive
benefit in the market which they think
dollars could better be spent.
Kimberly Suyes/Lorna Gerome: Proceed as
directed.
The Board recessed at 11:19 a.m. and reconvened
at 11:30 a.m.
10. Staff Analysis of Reduced BPOL Tax Rate for
Direct Sales.
· By a vote of 4:2, SET public hearing for May 3,
2006 to amend § 8-617 of the County Code to
reduce the BPOL tax rate for direct sales from
$0.20 for each $100.00 of gross receipts to
$0.10 for each $100.00 of gross receipts.
Clerk: Advertise public hearing for May 3rd.
11. Public Hearing: Proposed FY 2006 Budget
Amendment.
· HELD.
· APPROVED, by a vote of 6:0, FY 2006 Budget
Amendment in the amount of $2,892,191.95.
· APPROVED FY 2006 Appropriations
#2006057, #2006058, #2006059, #2006060,
#2006061, #2006062, and #2006063.
Clerk: Forward signed appropriation forms to
Finance, OMB, and copy appropriate
individuals
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12. Wickham Pond, request to amend the ACSA
jurisdictional area for water and sewer service.
· APPROVED, by a vote of 6:0, a request to
amend the ACSA jurisdictional area designation
for water and sewer service to TM 56, P 92.
David Benish: Proceed as approved.
13. SP-2005-033. Westfield Road Center (Sign #62).
· APPROVED by vote of 6:0, subject to the two
conditions recommended by the Planning
Commission.
Clerk: Forward conditions of approval to
Planning staff. (Attachment 4)
14. Closed Session. Personnel and Legal Matters.
· At 12:08 p.m., the Board went into closed
session to consider appointments to boards,
committees, and commissions.
15. Certified Closed Session.
· At 1:49 p.m., the Board reconvened into open
session in Meeting Room 235 and certified the
closed session.
16. Appointments.
· REAPPOINTED Robert Foster, as the
representative of Local Accommodations/Hotel
Business, to the Charlottesville-Albemarle
Convention and Visitors Bureau (CACVB)
Management Board, with said term to expire
June 30, 2008.
· APPOINTED the following individuals to the
Development Review Process Task Force, as
representatives of respective areas:
Board of Supervisors:
Ken Boyd, David Wyant
Planning Commission:
Marcia Joseph, Eric Strucko
Development Community:
Michael Barnes, Valerie Long
Citizens:
David Bowerman, Bruce Dotson,
Michael Hancox, Ann Mallek
· Professor Robert Spekman, Darden Graduate
School of Business, will serve as facilitator.
Clerk: Prepare appointment/reappointment
letters, update Boards and Commissions book
and notify appropriate persons.
17. Work Session: FY 2007-2010 Strategic Plan
Session #3
· HELD.
· CONCURRED that the water resources
objectives and strategies would be included in
the draft FY 2007-2010 Strategic Plan.
18. Work Session: Community Development Work
Program.
· HELD.
· VOTED 6:0 to direct staff to remove the
Ruckersville Turnpike from consideration with
the land use alternatives for Places29.
· CONSENSUS to schedule transportation
overview on future agenda.
· CONSENSUS to look at remaining strategies in
2008/09 at which time the Board will prioritize.
County Executive/Mark Graham: Proceed as
directed.
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· CONSENSUS to put land use taxation in the
work plan for 2008/09.
The Board recessed at 3:53 p.m. and reconvened
at 4:07 p.m.
19. From the Board: Committee Reports and Matters
Not Listed on the Agenda.
David Wyant:
· Mentioned that there are no minorities on the
Crozet Community Advisory Council and
suggested adding another member. Mr. Rooker
suggested bringing forward the name to the
Board if he can find a good person.
· Has some conservation easement issues he
needs to discuss with David Benish.
· Hears a lot of complaints about bicyclists
violating traffic laws. Board members suggested
the Bicycle Committee develop a safety sheet
to post on bicycle routes along different routes.
David Benish said he would forward to Juan
Wade.
Sally Thomas:
· Commented that DEQ wants to put an air
quality monitor in this community. Wants to put
station five to ten miles down wind from
Charlottesville on a public site, in the Southwest
Mountains area; so far they have been unable
to locate a site.
· Mountain Overlay District Committee’s next
meeting is scheduled for Friday, April 7, 2006,
in the County Office Building.
· Asked if the Board plans to respond to Colonel
Chiu’s offer to meet regarding traffic issues. Mr.
Rooker asked staff to contact him to set up a
meeting.
Ken Boyd :
· Asked about moving forward on the Preddy
Creek walking trails. Mr. Tucker suggested Mr.
Mullaney provide the Board with an update.
Lindsay Dorrier:
· Lewis and Clark Exploratory Committee met at
Sam Black’s Tavern in downtown Greenwood.
Has received a $100,000 grant.
Dennis Rooker:
· MPO in process of attempting to finalize the FY
2006 Transportation Improvement Program
(TIP). Draft is on line at ww.tjpdc.org for anyone
who wants to view it.
· Asked for additional information on the recent
collapse of part of the Juvenile Court building.
Mr. Foley said structural engineers will be
assessing the damage. Board will be provided
with an update as it is received.
20. The Board recessed at 4:26 p.m. and reconvened
at 6:00 p.m. in Room 241.
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21. Call to Order.
· Meeting called back to order at 6:02 p.m., by
the Chairman. Everyone was present.
22. Public hearing to receive comments on
recommended operating and capital budgets for FY
2006/2007.
· HELD.
23. Public hearing on proposed FY 2006 Tax Rates.
· HELD.
NonAgenda.
· By a vote of 6:0, SET the public hearing on SP-
2006-03. American Cancer Society, Pink
Ribbon Polo, for May 3, 2006.
Clerk: Notify Planning staff and advertise
public hearing for May 3rd.
24. Adjourn to April 12, 2006, 3:00 p.m., Room 235
· At 6:35 p.m., the meeting was adjourned until
April 12, 2006, 3:00 p.m.
/djm
Attachment 1 – Resolution – V. L. James, Jr.
Attachment 2 – Petty Cash Resolution
Attachment 3 – Resolution to accept Sun Ridge Road in Sun Ridge Subdivision into the State Secondary
System of Highways and to post bond with VDOT in an amount of $6,000.
Attachment 4 – Planning Item – conditions of approval
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ATTACHMENT 1
On behalf of the citizens, local government staff and the Board of Supervisors of Albemarle County,
we would like to recognize
Virgil (V. L.) Lee James, Jr.
for his tireless efforts in not only serving the community of Crozet, but the citizens of the county,
as a member of the Crozet Volunteer Fire Department since January 1956.
During his tenure, V. L. served as Assistant Chief, Chief, and in numerous positions as a
Board member. V. L. was instrumental in Crozet acquiring its first self-contained breathing
apparatus in the 1960’s. In addition, V. L. has always been in the top percentage of personnel
for the volume of calls run.
We are grateful for the time, energy and dedication V. L. has committed to
protecting the citizens of Albemarle County.
We as a community are strengthened and uplifted by those who step forward to volunteer
their services in support of improving the quality of life of our residents. We offer our sincere
appreciation to V. L. for his dedication and recognize him for his service to Albemarle County.
Signed and sealed this 5th day of April, 2006.
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ATTACHMENT 2
RESOLUTION
WHEREAS , Virginia Code §15.2-1229, provides that the governing body of any county may establish
by resolution one or more petty cash funds not exceeding $5,000 each for the payment of claims arising
from commitments made pursuant to law; and
WHEREAS, the Board of Supervisors adopted a Resolution on July 6, 2005 establishing the current
petty cash funds; and
WHEREAS , the Board of Supervisors now desires to establish a petty cash fund for the Fire and
Rescue Department at the Monticello Fire Station and reestablish the existing petty cash funds.
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County,
Virginia establishes the following petty cash funds:
Finance Department $ 3,350.00
Social Services 200.00
Police Department 1,800.00
Sheriff’s Department 100.00
Fire and Rescue 150.00
Fire and Rescue - Monticello Fire Station 250.00
Commonwealth’s Attorney 300.00
Parks & Recreation 100.00
Total $ 6,250.00
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ATTACHMENT 3
The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of
April 2006, adopted the following resolution:
R E S O L U T I O N
WHEREAS, the street(s) in Sun Ridge Subdivision, described on the attached Additions Form LA-
5(A) dated April 5, 2006, fully incorporated herein by reference, is shown on plats recorded in the Clerk's
Office of the Circuit Court of Albemarle County, Virginia; and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the
Board that the street(s) meet the requirements established by the Subdivision Street Requirements of the
Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests
the Virginia Department of Transportation to add the street(s) in Sun Ridge Subdivision, as described on the
attached Additions Form LA-5(A) dated April 5, 2006, to the secondary system of state highways, pursuant to
§33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and
BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as
described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded
plats; and
FURTHER RESOLVED, that the County assures that it will reimburse VDOT for any necessary
maintenance expenses incurred by VDOT to maintain the road to its standards, not exceeding six thousand
dollars ($6,000), during the first twelve (12) months after acceptance of this road for maintenance by VDOT;
and
RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
* * * * *
The road(s) described on Additions Form LA-5(A) is:
1) Sun Ridge Road (State Route 1397) from the intersection of Route 1510 (Northfield Road) to
the cul-de-sac, as shown on plat recorded 09/14/1959 in the office the Clerk of Circuit Court of
Albemarle County in Deed Book 352, page 237, with a 50-foot right-of-way width, for a length
of 0.14 miles.
Total Mileage – 0.14 miles
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ATTACHMENT 4
SP-2005-033. Westfield Road Center (Sign #62). PROPOSED: 3-Story 9,500 Sq. ft building for
office use with 2 residential units on approx 0.55 acres . ZONING CATEGORY/GENERAL USAGE: C-1
Commercial-retail sales and service uses & residential uses by special use permit; EC Entrance Corridor
overlay. SECTION: 22.2.2.6 Special Use Permit, which allows for residential uses allowed in Section 18 R-15
Residential (15 units/acre) in the C-1 Zoning District. COMPREHENSIVE PLAN LAND USE/DENSITY:
Community Service-community-scale retail, wholesale, business and/or employment centers, & residential
(6.01-34 units/acre). LOCATION: Tax Map 61W, Section 2, Block B, Parcel 1A; on the south side of Westfield
Rd. (Rt 1452), approx 300 ft. from the intersection of Seminole Trail (Rt. 29) & Westfield Road. MAGISTERIAL
DISTRICT: Rio. CONCURRENT APPLICATION: SDP 2005-00136.
1. The site shall be developed in general accord with all sheets of the plan entitled “Westfield Road
Center,” date February 28, 2006 and prepared by The Gaines Group; and
2. A maximum of two (2) residential units may be permitted