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ACTIONS
Board of Supervisors Meeting of April 4, 2007
April 5, 2007
AGENDA ITEM/ACTION
ASSIGNMENT
1. Call to Order.
• Meeting was called to order at 9:06 a.m. by the
Chairman, Mr. Boyd. All BOS members were
present. Also present were Bob Tucker, Larry
Davis and Meagan Hoy.
4. Recognitions:
Emergency Communications Center Accreditation.
• Chairman recognized officials from ECC for the
recent accreditation by the Commission on
Accreditation for Law Enforcement Agencies.
Tom Hanson accepted the award on behalf of
the staff.
Proclamation recognizing National Library Week.
• Anthony Townsend was present to accept the
proclamation on behalf of the Library Board.
Proclamation recognizing Fair Housing Month
• Paul Harper accepted the proclamation on
behalf of the Housing Office.
(Attachment 1)
(Attachment 2)
6. From the Board: Committee Reports and Matters
Not Listed on the Agenda.
Sally Thomas:
• This year, VACO will have a meeting on April
19th at the Fluvanna County Court House to
discuss the County’s Legislative interests.
• She asked if Mr. Rooker’s MPO sub-committee
could reconvene to discuss transportation
issues. Mr. Rooker agreed that would be a
good idea.
David Slutzky:
• He asked that, in the future, the Clerk schedule
Board meetings to start later in the afternoon if
a day and night meeting fall on the same day.
Other Board members concurred with this
suggestion.
Dennis Rooker:
• Asked when the Fiscal Impact Committee
would have information to the Board regarding
impact fees. Mr. Boyd commented that a
presentation is scheduled for the May 2, 2007
Board meeting.
County Executive staff: Provide the Board
copies of last years legislative agenda to
present to the VACO group.
6. From the Public: Matters not Listed on the Agenda.
• Randy O’Neal asked for the Board’s support of
his mobile fitness business. Mr. Boyd
suggested that he take the presentation to the
School Board.
• Paul Grady, of Crozet, asked for funding in the
budget for a new recycling center in Crozet. He
also suggested that instead of adding to
Brownsville Elementary School that the Board
use the old Crozet Elementary School for the
increase in student population.
• Larry Claytor, with the Charlottesville Albemarle
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Rescue Squad, expressed thanks for the
working relationship they have with the County.
He asked that the County continue to support
the volunteers.
7.2 Requested FY 2007 Appropriations.
• APPROVED FY 2007 Appropriation #2007062,
#2007063, and #2007064.
Clerk: Forward copy of signed appropriation
forms to OMB and Finance, and copy
appropriate individuals.
7.3 Virginia National Defense Industrial Authority
(VNDIA) Grant Application for new ladder truck.
• ADOPTED the attached Resolution authorizing
the County to 1) submit to the Virginia National
Defense Industrial Authority (Authority) a
Virginia Military Strategic Response Fund
Application; 2) to enter into a Virginia Military
Strategic Response Fund Agreement with the
Authority; and 3) to authorize the County
Executive to execute the Application and the
Agreement upon approval of the County
Attorney.
Clerk: Forward copy of signed resolution to
Susan Stimart and County Attorney’s office.
(Attachment 3)
7.4 Request to set public hearing to amend the
Albemarle County Service Authority’s jurisdictional
area boundary to provide sewer service to Tax Map
32, Parcel 25B located at 2929 Proffit Road
between River View Farm Road and Terrybrook
Drive (McDaniels).
• SUPPORTED staff’s recommendation, by a
vote of 6:0, to not take this request to public
hearing.
Amy Arnold/David Benish: Notify applicant of
Board’s action.
7.5 Revisions to Personnel Policy P- 23 “Performance
Review” - Firefighter probationary period.
• ADOPTED the attached resolution to approve
the proposed change to Personnel Policy P-23.
Clerk: Forward resolution to Kimberly Suyes
with copy to County Attorney. (Attachment 4)
8a. VDOT Monthly Report.
• RECEIVED
8b. Transportation Matters not Listed on the Agenda.
Alan Sumpter
• VDoT is working on a data collection survey for
Georgetown Road.
• The meeting for Advance Mill Bridge has been
rescheduled for May 8th. Stress measuring
devices have also been placed to monitor the
weight of the bridge.
• VDoT will make sure the speed limit signs are
posted for 30 mph on 21 Curves Road.
• VDoT will be looking at any right-of-way issues
for the Bargamin development.
• VDoT is working to keep the scenic look of the
area on Route 29 near the Nelson County line
while they continue with tree trimming.
• He has attached the Rural Rustic report with
this monthly report.
David Wyant
• Confirmed Crozet sidewalk project is all set
with needed permits.
Ken Boyd
• Asked VDoT to look at the timing of the left
turn signal from Route 250 to Route 20
Clerk: Forward comments to VDOT.
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North at Pantops. Mr. Sumpter noted that
there are a number of traffic concerns in
that area. He has a traffic engineer in his
office that will be looking into the concerns.
• Asked about the status of Stony Point
Pass. Mr. Sumpter commented that the
project needs to be included in the Six Year
Road Plan as a regular project.
• The convex mirrors on Polo Grounds Road
have been working nicely, but VDoT is not
totally happy with one of the angles,
because there is still a blind spot.
9. Appeal: SDP-2006-081. Black Cat Road Service
Station Preliminary Site Plan Waiver Requests, Tax
Map 94, Parcels 38 and 39).
• DEFERRED request, by a vote of 6:0, until July
11, 2007, at the applicant’s request.
Clerk: Schedule on July 11, 2007 agenda.
10. Piedmont Virginia Community College Annual
Report, Dr. Frank Friedman.
• RECEIVED.
11. Commission on Children and Families Annual
Report.
• RECEIVED.
12. Strategic Plan Biannual Report, Lori Allshouse.
• RECEIVED.
13. Public hearing to amend the ACSA
Jurisdictional Area Boundary to provide water
and sewer service to Tax Map 55, Parcels 51
and 51A, located in the Crozet Development
Area (Bowen property).
• APPROVED, by a vote of 6:0, the request to
extend public water and sewer service to Tax
Map 55, Parcels 51 and 51A.
David Benish/Amy Arnold: Notify applicant.
14. Update on Environmental Assessment for Runway
Extension Project and Airport Transportation
Enhancement Program, Bryan Elliott.
• RECEIVED.
15. Proposed Sallyport Design at County Court House,
Sheriff Robb and Jim Camblos.
• APPROVED, by a vote of 4:2, the alternative
proposal and additional allocation of $113,000
for construction of the Circuit Court building
Sallyport project.
OMB: Include in appropriation request.
George Shadman/Ron Lilley: Proceed as
approved.
16. Closed Session.
• At 12:33p.m., the Board went into closed
session to consider appointments to Boards,
Committees, and Commissions, to consider the
acquisition of real property for a potential park
facility, to consult with legal counsel and staff
regarding matters of probable litigation relating
to a construction contract and an agreement
related to a construction contract, and, to
consult with legal counsel and staff regarding
specific matters regarding specific matters
requiring legal advice relating to an inter-
jurisdictional agreement.
17. Certify Closed Session.
• At 2:15 p.m., the Board reconvened into open
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session and certified the closed session.
18. Appointments.
• APPOINTED Carolyn Lawlor to the
Commission on Children and Families with said
term to expire June 30, 2008.
• REAPPOINTED Ann Mallek to the CHART
Advisory Committee with said term to expire
April 3, 2010.
• REAPPOINTED Eric Bryerton to the Route 250
West Task Force with said term to expire April
4, 2010.
Clerk: Prepare appointment/reappointment
letters, update Boards and Commissions book,
update webpage, and notify appropriate
persons.
19. ZMA-2005-017 Biscuit Run, Referral to Planning
Commission.
• REFERRED ZMA-2005-017, by a vote of
6:0, back to the Planning Commission.
Requested that the Commission to look at
transit funding/usage, and suggested the
applicant look at how they may do
something for their own locally generated
transit system.
Planning: Reschedule for consideration by
Planning Commission.
From the Board: Committee Reports and Matters
Not Listed on the Agenda.
Sally Thomas:
• One of her constituents complained about the
noise of a train whistle. Asked if the Board was
interested in doing anything about it. The
Board had no interest in doing so.
Recess.
• At 2:48 p.m., the Board recessed.
20. Reconvene and Call to Order.
• Meeting was called to order at 6:00 p.m. by the
Chairman, Mr. Boyd. All BOS members were
present. Also present were Bob Tucker, Larry
Davis, Ella Carey, and Meagan Hoy.
23. PUBLIC HEARING to receive comments on
Recommended Operating and Capital Budgets for
FY 2007/2008.
• HELD.
24. PUBLIC HEARING on Proposed FY 2007 Tax
Rates.
• HELD.
25 Adjourn to March 12, 2006, Room 235, 1:00 p.m.
• The meeting was adjourned at 10:34 p.m.
/ewc
Attachment 1 – Proclamation recognizing National Library Week
Attachment 2 – Proclamation recognizing Fair Housing Month
Attachment 3 – VNDIA Resolution
Attachment 4 – Resolution – Personnel Policy P-23
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ATTACHMENT 1
NATIONAL LIBRARY WEEK
APRIL 15 – 21, 2007
WHEREAS, our nation's public, academic, school and specialized libraries transform their
communities; and
WHEREAS, libraries play a vital role in supporting the quality of life in their communities; and
WHEREAS, librarians are trained professionals, helping people of all ages and backgrounds find the
resources they need to live, learn and work in the 21st century; and
WHEREAS, libraries are part of the American Dream – places for opportunity, education, self-help
and lifelong learning; and
WHEREAS, libraries bring you a world of knowledge both in person and online; and
WHEREAS, libraries are a key player in the national discourse on intellectual freedom, equity of
access, and narrowing the “digital divide;” and
WHEREAS, libraries, librarians, library workers and supporters across America are celebrating
National Library Week with The Campaign for America’s Libraries.
NOW, THEREFORE, be it resolved that I, Kenneth C. Boyd, Chairman of the Board of Supervisors of
Albemarle County, proclaim
April 15-21, 2007
as
NATIOAL LIBRARY WEEK
and encourage all Albemarle County residents to visit the library this week to take
advantage of the wonderful library resources available and to thank their librarians and
library workers for making information accessible to all who walk through the library’s
doors. Come see why now is the perfect time to come together at your library.
Signed and sealed this 4th day of April, 2007.
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ATTACHMENT 2
FAIR HOUSING MONTH
WHEREAS, April 2007, marks the thirty-ninth anniversary of the passage of the Fair Housing Act of
1968, which sought to eliminate discrimination in housing opportunities and to
affirmatively further housing choices for all Americans; and
WHEREAS, the ongoing struggle for dignity and housing opportunity for all is not the exclusive
province of the Federal government; and
WHEREAS, vigorous local efforts to combat discrimination can be as effective, if not more so, than
Federal efforts; and
WHEREAS, illegal barriers to equal opportunity in housing, no matter how subtle, diminish the rights
of all;
NOW, THEREFORE, BE IT RESOLVED,
that in the pursuit of the shared goal and responsibility of providing equal housing
opportunities for all men and women, the Board of County Supervisors of Albemarle
County, Virginia, does hereby join in the national celebration by proclaiming
APRIL, 2007
as
FAIR HOUSING MONTH
and encourages all agencies, institutions and individuals, public and private, in Albemarle
County to abide by the letter and the spirit of the Fair Housing law.
Signed and sealed this 4th day of April, 2007.
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ATTACHMENT 3
RESOLUTION AUTHORIZING SUBMISSION OF
VIRGINIA MILITARY STRATEGIC RESPONSE FUND APPLICATION AND VIRGINIA MILITARY
STRATEGIC RESPONSE FUND AGREEMENT WITH THE VIRGINIA NATIONAL DEFENSE
INDUSTRIAL AUTHORITY
Organization Name: County of Albemarle
Name of Organization’s Principal Executive Officer or Equivalent: Robert W. Tucker, Jr., County
Executive
The undersigned, the duly elected or appointed principal executive officer or official of the above named
organization, hereby certifies that the organization’s governing body has determined that the organization
has the legal authority to take the following actions and that it has adopted the following resolutions and
that such resolutions remain in full force and effect as of the date of this certificate:
RESOLVED, that the organization is hereby authorized to submit to the Virginia National Defense
Industrial Authority (Authority), a Virginia Military Strategic Response Fund Application (Application) and
to enter into a Virginia Military Strategic Response Fund Agreement (Agreement) with the Authority;
RESOLVED, that the below listed officers/managers/officials of the organization be, and each of
them hereby is, authorized to execute and deliver the Application and the Agreement in the name of and
on behalf of the organization as well as such other agreements and documents as are contemplated by
the Application and the Agreement or are otherwise necessary in connection with the Application and/or
Agreement, as any such officer, manager or official shall deem appropriate;
Robert W. Tucker, Jr. County Executive
Name Title Signature
Thomas C. Foley Assistant County Executive
Name Title Signature
RESOLVED, that all actions previously taken or that will be taken by any officer, manager, official,
employee or agent of the organization in connection with or related to the matters set forth in or
reasonably contemplated by the foregoing resolutions be and each of them hereby is, adopted, ratified
and confirmed and approved in all respects. I further certify that the information set forth in the
Application is true and correct in all material respects.
Sign: ________________________________
Print Name: Robert W. Tucker, Jr.
Title: County Executive
Date: _________________________________
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ATTACHMENT 4
RESOLUTION
WHEREAS, the County of Albemarle Personnel Policy Manual has been adopted by the Board of
Supervisors; and
WHEREAS, the Board desires to adopt a revised personnel policy changing the probationary
period of firefighters from six months to twelve months.
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County,
Virginia, hereby adopts Personnel Policy P-23, Performance Review, of the County of Albemarle
Personnel Policy Manual, as attached hereto and incorporated herein, effective April 4, 2007.
* * * * * * * * * *
§P-23
COUNTY OF ALBEMARLE
PERSONNEL POLICY
§P-23 PERFORMANCE REVIEW
The Board believes that the primary purpose of a performance review is to inform employees
about their abilities, contributions, and level of performance, and to offer constructive help as to how they
might improve.
The Board endorses a regular system of performance reviews and recognizes that this system is
designed to:
A. Maintain or improve each employee’s job satisfaction by showing an interest in his/her development.
B. Serve as a systematic guide in planning further improvement in job performance.
C. Assure a considered opinion of an employee’s performance.
D. Assist in determining and recording special talents, skills, and/or deficiencies.
E. Provide an opportunity for each employee to discuss concerns about his/her job.
F. Assemble data for use as a guide for such purposes as wage adjustments, promotions, training
opportunities, disciplinary action, reassignment, and dismissal.
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§P-23
PERSONNEL
§P-23 PROCEDURE FOR COMPLIANCE FOR PERFORMANCE REVIEW
A. Probationary Terms – The probationary term is a six-month period of continuous employment in one
position during which every new employee shall demonstrate his/her ability to perform the job. Police
Officers who have no previous experience in Virginia Law Enforcement, Firefighters, and
Communication Officers and Supervisors of the Emergency Operations center serve a twelve-month
probationary period. If this performance is not satisfactory, the employee may be released without
further obligation. During the probationary period, the supervisor will meet with the new employee at
the end of the third and sixth month in order to provide input about the employee’s progress. The
probationary performance review must be of an overall satisfactory rating for an employee to
become a permanent staff member.
At the supervisor’s request (made to the Director of Human Resources), an employee’s probationary
period may be extended if he misses 10% or more of the available work time, due to an illness or
temporary disability, during the probationary period. This extension shall be for no more than the
number of work days the employee was absent.
Employees who are promoted into positions in higher pay ranges may be required, by the
supervisor, to serve an additional probationary period. If unsuccessful in completing this
probationary period, the employee will be considered for any vacancies that occur in his previous job
classification.
Likewise, an employee who has moved voluntarily to a lower pay grade, may be required by his
supervisor to complete an additional probationary period. If unsuccessful in completing this
subsequent probationary period, the employee will be considered for any vacancies for which he is
qualified.
Employees who are promoted into positions in higher pay ranges, or who voluntarily move to
positions in lower pay ranges, shall not be entitled, upon successful completion of a subsequent
probationary period, to a salary increase at that time.
B. Each permanent employee shall receive an annual performance review by May 15th of each year
unless specific reasons are given to the employee, in writing, for an extension. The performance
review will be conducted by the department head or designee. Reviews of performance may be
conducted on a more frequent basis when desirable. However, in no case will the review be held
less frequently than once a year.
C. Unsatisfactory Evaluation – A classified employee who receives an overall unsatisfactory evaluation
will be re-evaluated in three months in order to assess progress shown by the employee. An
employee who receives two consecutive overall ratings of unsatisfactory may be subject to
dismissal. It shall remain the responsibility of the department head/designee to point out in writing
specific areas of weakness and to suggest constructive ways to improve job performance.
D. Performance reviews will be made on forms provided by the Human Resources Department, and a
signed copy will be included in the employee’s personnel file. A copy will also be given to the
employee.
Amended: August 7, 1996; April 4, 2007