Loading...
HomeMy WebLinkAbout20081105actions 1 ACTIONS Board of Supervisors Meeting of November 5, 2008 November 7, 2008 AGENDA ITEM/ACTION ASSIGNMENT 1. Call to Order. • Meeting was called to order at 9:02 a.m. by the Chairman, Mr. Boyd. All BOS members were present. Also present were Bob Tucker, Larry Davis, Ella Jordan and Meagan Hoy. 4. Recognitions: a. Miller School Fire Fighting Efforts. • Chairman recognized Dan Pugh, Chief Engineer of Miller School, and his staff for their efforts in support of improving firefighting capabilities at the school. b. Digital Government Award. • Chairman recognized Albemarle as being named among the top ten most technologically advanced, cutting edge County governments of its size in the U.S. by the Center for Digital Government and NACo in their 2008 Digital Counties Survey. c. VML Green Government Award. • Ms. Thomas recognized Albemarle for receiving an award as part of VML’s “Go Green Virginia” initiative which recognizes that communities need to take innovative steps to reduce energy usage and promote sustainability. d. Robert (Bob) H. Willingham, County Assessor. • Mr. Tucker recognized Mr. Willingham and recommended that the Board appoint him as the County Assessor, effective October 13, 2008. • By a vote of 6:0, the Board made the appointment. 5. From the Board: Matters Not Listed on the Agenda. Ann Mallek: • Provided Board members with copies of some handouts about safety on Route 29 North and a Highway Safety presentation from VDoT that she received at the recent Chamber luncheon. • The Piedmont Workforce Network is engaged in strategic planning, with a major focus on ensuring that the One Stop is successful in helping job seekers and is a true one stop for businesses looking for employees. Added that the Board will be asked to make an investment to keep the One Stop going during the budget process. • Commented about the recent election and the need for better voting machines. Dennis Rooker: • Discussed the need for staff to move forward on a grass and weed ordinance. 2 Sally Thomas: • Commented that there will probably be some overtime by the Registrar’s staff due to the workload leading up to the election. • On November 6th, she will be representing local governments at a conference at the Department of Forestry – this has to do with sustainable flow of ecosystems services, etc. • Expressed appreciation to the County’s Social Services Department. During October, which is Hispanic Heritage Month, they had a social networking clearinghouse and various ongoing programs. • Attended the Planning District Commission Affordable Housing meeting and one of the discussions was about foreclosed mortgages. Sometimes those can turn into opportunities for nonprofits and Social Services. David Slutzky: • Commented on Albemarle’s use of electronic voting machines. Encouraged the County to weigh in if they are given the opportunity. • Supports moving forward with a grass and weed ordinance. • Suggested the County Attorney meet with the Commonwealth’s Attorney to discuss and draft a document on what campaign workers can and cannot do, and then share with everyone so that they are all operating on the same page. Lindsay Dorrier: • Discussed a recent meeting he attended at Monticello High School dealing with renovating schools in the southern part of the County. Ken Boyd: • Mentioned a video he received from the American Public Works Association. The video reinvestigates America’s transportation system. He will forward the video to the Clerk for anyone else who wants to look at it. 6. From the Public: Matters Not Listed for Public Hearing on the Agenda. • There was no one from the public. 7.2 Fiscal Year 2009 County of Albemarle & State Health Department Local Government Agreement. • REMOVED from agenda. Clerk: Reschedule on agenda when ready to come forward. 7.3 Route 640 (Turkey Sag Road) – Abandonment and Addition of Road Segments. • ADOPTED the attached Resolution abandoning a segment of Route 640 and requesting that another segment be added to the secondary system of state highways as part of Route 640. Clerk: Forward signed resolution to Juan Wade and David Benish. (Attachment 1) 7.4 Abandonment and Addition of Road Segments - Earlysville Road (Route 743), Dickerson Road (Route 606) and Rio Mills Road (Route 643). • ADOPTED the attached Resolutions to Clerk: Forward signed resolutions to Juan Wade and David Benish. (Attachments 2, 3 and 4) 3 abandon segments of Routes 606, 643 and 743, and REQUESTED that other segments be added to the secondary system of state highways as parts of Routes 643 and 743. 7.5 Acquisition of Garnett and Other FY 2007-08 Class ACE Easements. • AUTHORIZED staff to formally send an invitation to offer to sell the Garnett easement at the adjusted value of $705,280; and • AUTHORIZED staff to send invitations to offer to sell to the remaining eligible applicants in priority order Hudson (Michael), Riddervold, Dutnell, Hudson (Fred) and Thurman), continuing through the applicant pool until available funding is exhausted. Ches Goodall/David Benish: Proceed as approved. 7.6 Set public hearing to consider proposed ordinance to amend County Code Chapter 9, Motor Vehicles and Traffic, Article I, In General, and Article IV, County Vehicle Licenses to eliminate the County vehicle decal requirement. • SET public hearing for December 3, 2008 to consider proposed ordinance. Clerk: Advertise and schedule on December 3 agenda. 7.7 Petty Cash Resolution to amend Petty Cash Fund for Hollymead and Monticello Fire Stations. • ADOPTED the attached Resolution to reestablish the current petty cash funds as well as amend the petty cash funds for the Monticello and Hollymead Fire Stations. Clerk: Forward copy of adopted resolution to Richard Wiggans. (Attachment 5) 7.8 Leahs Lane Road Name Change to Ronins Way. • APPROVED changing the road name of Leahs Lane to Ronins Way and AUTHORIZED staff to implement the change. Tex Weaver/David Benish: Proceed as approved. 7.9 Reas Creek Drive Road Name Change to Golf Drive. • APPROVED changing the road name of Reas Creek Drive Lane to Golf Drive and AUTHORIZED staff to implement the change. Tex Weaver/David Benish: Proceed as approved. 7.10 Resolution of the Economic Development Authority of Albemarle County, Virginia, authorizing the issuance of up to $23,100,000 in revenue bonds for The University of Virginia Health Services Foundation. • ADOPTED the attached Resolution. Clerk: Forward copy of adopted resolution to McGuireWoods. (Attachment 6) 7.11 Historic Crozet Streetscape Enhancement Project – Phase 2, Authorize County Executive to sign revised Dominion Power Agreement for relation of utility lines on Crozet Avenue. • AUTHORTIZED County Executive to sign the attached amended Dominion Virginia Power Agreement for the relocation of utility lines in Crozet. County Executive: Proceed as approved. (Attachment 7) 7.12 Resolution to accept roads in Mosby Mountain Subdivision into the State Secondary System of Highways. • ADOPTED Resolution. Clerk: Forward adopted resolution and signed AM-4.3 Form to Glen Brooks. (Attachment 8) 7.13 FY 2008 End-of-Year Preliminary Financial Report. • APPROVED the Preliminary June 30, 2008 End-of-Year Financial Report. Robert Walters/Richard Wiggans: Proceed as approved. 4 7.14 Cancel Board of Supervisors’ December 10, 2008 meeting. • CANCELED December 10, 2008 Board meeting. Clerk: Notify appropriate staff. 8. Jail Inmate Reentry Initiative Program, Ronald Matthews, Superintendent, Charlottesville- Albemarle Regional Jail. • ADOPTED, by a vote of 6:0, the attached Resolution. Clerk: Forward adopted resolution to Col. Matthews. (Attachment 9) 9. Request to Seek Enabling Legislation to Establish a Regional Transit Authority in the Charlottesville- Albemarle Area. • ADOPTED, by a vote of 6:0, the attached resolution. Clerk: Forward adopted resolution to Melissa Barlow, TJPDC. (Attachment 10) 10. Region Ten Community Services Board, Robert Johnson, Executive Director. • RECEIVED. 11. Historic Preservation Committee Update. • RECEIVED. 12. PUBLIC HEARING: Abandonment of right-of- way in Section III of Brookwood Subdivision. • ADOPTED, by a vote of 6:0, the attached resolution. Juan Wade/David Benish: Notify applicant of approval. (Attachment 11) 13. PUBLIC HEARING: FY 2009 Budget Amendment. • APPROVED, by a vote of 6;0, FY 2009 budget amendment in the amount of $50,425,157.42 and APPROVED Appropriations #2009026, #2009027 (revised), #2009028, #2009032, #2009033, #2009034, #2009035, and #200906, #2009037, #2009038 and #2009039 to provide funds for various local government, school, ECC, and capital projects and programs. Clerk: Forward signed appropriations to Finance and appropriate individuals. 14. Closed Meeting. • At 12:15 p.m. the Board went into closed meeting to consider appointments to boards, committees, and commissions; and to consult with legal counsel and staff regarding specific legal matters requiring legal advice relating to the acquisition of property necessary for a transportation project. 15. Certified Closed Meeting. • At 2:08 p.m., the Board reconvened into open session and certified the closed meeting. 16. Boards and Commissions: Appointments. • APPOINTED Fred Huckstep to the Board of Building Code Appeals with said term to expire November 21, 2013. • APPOINTED Samantha Wood to the Monticello Area Community Action Agency as an Albemarle County representative. • APPOINTED David Bowerman to the Public Recreational Facilities Authority to fill an unexpired term which will end on December 13, 2009. • REAPPOINTED Diane Allen to the Board of Building Code Appeals and to the Fire Clerk: Prepare appointment/reappointment letters, update Boards and Commissions book, webpage, and notify appropriate persons. 5 Prevention Board of Appeals with said terms to expire on November 21, 2013. • REAPPOINTED Emily Bardeen and Rod Gentry to the Workforce Investment Board with said terms to expire June 30, 2009. 17a. VDOT Monthly Report. Allan Sumpter updated Board members on issues in their districts: • The monthly report that the Board received in their packets was actually last month’s report. He has provided Board members with the correct report. Ken Boyd: • The Burnley Station Road signal is under way. • Next, the same crew will work on the controller actuated beacons at Forest Lakes. • The traffic light at State Farm is now active. Mr. Boyd said there are many happy State Farm employees. Dennis Rooker: • The right-of-way sign agreement is being worked on by VDoT’s Central Office. Mr. Sumpter hopes to see some movement at this time. He believes there will be individuals being proactive in the sign collecting campaigns. After next week, VDoT will also make rounds and try to collect the remaining signs. Ann Mallek: • Crozet curb repairs have been scheduled. They are also looking at sign issues. • VDoT staff is still working with the property owner at the Woodlands Road/Reas Ford Road intersection to develop a permanent solution to the sight distance issues. Sally Thomas: • VDoT staff is looking into the concerns about maintenance and traffic issues on Owensville Road. David Slutzky: • Asked to set up a time to observe the signal at the intersection of Northfields Road and Rio Road. Mr. Slutzky said that the problem is when you travel from Route 29 and try to turn left onto Northfields Road, you get trapped at the prior light, which is Old Brook Road. The turn arrow on Northfields is green while you are trapped at the Old Brook light. • Asked the status of the Hillsdale Road improvements, including the cross walk at Rio Road. Juan Wade said that they hope to complete the work in the Spring of 2009. Lindsay Dorrier: • VDoT is still looking at Route 20, and have made sign modifications at the Triple C 6 Camp entrance. VDoT staff expects to have more signage and improvements in that area as well. Other items: • Advanced Mills Bridge right-of-way negotiations are ongoing, and Embarq utility relocations are expected to be completed this week. The power line relocations are expected to be completed by Thanksgiving. VDoT is still on schedule for a February advertising date and October 2009 completion date. • The County portion of the Meadow Creek Parkway is out for advertisement and the bids are due on November 26th. 17b. Transportation Matters not Listed on Agenda. Lindsay Dorrier: • Asked about the intersection of Routes 22 and 250 (Glenmore) and when that project would be complete. Mr. Sumpter said the grading work is for the most part complete. Luck Stone is planning to realign the roads in the quarry, and they anticipate it will be competed next year. VDoT must wait until that is complete to install the traffic light. Until then, it will function without the traffic light. There is a capacity problem at this intersection. Juan Wade said he talked with representatives from Luck Stone yesterday, and they would like to expedite their plans. County staff will meet with them in the next few weeks to see how they can change the site plan. Sally Thomas: • Asked why the White Mountain Road project was put on hold. Mr. Sumpter said he needs to see how the maintenance budget will be impacted before they proceed with projects of that size. • Asked for clarification of the inspections of new entrances; 406 seems like a high number to her. Mr. DeNunzio confirmed that these include speculative roads. Dennis Rooker: • Asked what the timeframe of completion was when the status from the VDoT report says “Design modifications complete. Developing logistics for installation.” Mr. Sumpter replied that it depends a lot on timing and contractor availability, but said that his goal is to have all three projects listed on the report complete by the end of this fiscal year. Ann Mallek: • Asked about the bridge over Buck Mountain Creek. Mr. Sumpter said that the bridge will be open by November 24th. Clerk: Forward comments to Allan Sumpter. 18. Work Session: Economic Development Policy Comprehensive Plan Amendment. • HELD. Staff: Proceed as directed. Clerk: Reschedule on agenda when ready to 7 come back to Board. The Board took a brief recess at 3:59 p.m., and reconvened at 4:12 p.m. Mr. Dorrier returned at 4:14 p.m. 19. Work Session: Five Year Financial Plan. • HELD. Clerk: Schedule additional work session on November 12, 2008, 3:30 p.m. 20. From the Board: Matters not Listed on the Agenda. • Discussed City Council’s recent action on the 50 Water Supply Plan and the Water Supply Plan Expert Panel Scope of Work, Review for RWSA. The Board DIRECTED RWSA staff to work with the County, City, and ACSA staff to set up a joint meeting as soon as possible, hopefully on Friday, November 7, at 1:00 p.m. • Discussed funding for the Public Recreational Facilities Authority, and MOVED, by a vote of 4:2 (Boyd, Dorrier), that this Board reaffirm its commitment to protecting conservation easements and further that the Board AUTHORIZE the appropriation of up to $7,500 for this legal matter subject to the approval of the County Executive. 21. Adjourn to November 7, 2008, 1:00 p.m., Room 241. • The meeting was adjourned at 6:31 p.m. to November 7, 1:00 p.m., in Room 241, for a possible joint meeting with City Council, RWSA, and ACSA. (Note: This meeting was subsequently cancelled and scheduled for November 25, 2008.) ewj/mrh Attachment 1 – Resolution - Route 640 (Turkey Sag Road) Attachment 2 – Resolution – Route 606 Attachment 3 – Resolution – Route 643 Attachment 4 – Resolution – Route 743 Attachment 5 – Petty Cash Resolution Attachment 6 – EDA Resolution - The University of Virginia Health Services Foundation Attachment 7 – Historic Crozet Streetscape Enhancement Project – Revised Dominion Power Agreement Attachment 8 – Resolution - Mosby Mountain Subdivision into the State Secondary System of Highways Attachment 9 – Resolution - Jail Inmate Reentry Initiative Program Attachment 10 – Resolution – Regional Transit Authority Attachment 11 – Resolution – Abandonment – Brookwood Road 8 ATTACHMENT 1 RESOLUTION ABANDONING A SEGMENT OF STATE ROUTE 640 AND REQUESTING THAT ANOTHER ROAD SEGMENT BE ADDED TO THE SECONDARY SYSTEM OF STATE HIGHWAYS (Virginia Code §§ 33.1-155 and 33.1-229) WHEREAS, a sketch provided by the Virginia Department of Transportation dated October 15, 1997 (the “Sketch”) depicts a segment of State Route 640 (Turkey Sag Road) to be abandoned and a segment of road to be added to the secondary system of state highways; a copy of the Sketch is attached hereto and incorporated herein by reference; and WHEREAS, the segment of road to be added serves the same citizens as the segment of State Route 640 identified to be abandoned, and the segment to be abandoned therefore no longer serves a public need. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways the segment of road depicted on the Sketch as the “Section to be added” from State Route 231 for a distance of 0.09 miles to its intersection with State Route 640, having a fifty (50) foot right-of-way width, pursuant to Virginia Code § 33.1-229; and BE IT FURTHER RESOLVED, that the Board of Supervisors abandons as part of the secondary system of state highways that segment of State Route 640 depicted on the Sketch as the “Section of old location to be abandoned” from State Route 231 for a distance of 0.10 miles, pursuant to Virginia Code § 33.1-155; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation; and BE IT FURTHER RESOLVED, that this Resolution shall serve as the Board of Supervisor’s Order of Abandonment as provided in Virginia Code § 33.1-163.1, shall be recorded in the records of the Clerk of the Circuit Court of the County of Albemarle, and shall be indexed by identifying the County of Albemarle, Virginia, as the grantor. 9 ATTACHMENT 2 RESOLUTION ABANDONING SEGMENTS OF STATE ROUTE 606 (Virginia Code § 33.1-155) WHEREAS, Sheet 3 of 4 of the plat entitled “Right-of-way and Drainage Easements to be Dedicated for Relocated State Routes 743 & 643 Across Lands of the Charlottesville-Albemarle Airport Authority, and Existing Right-of-Way to be Abandoned and Drainage Easements to be Vacated, and a New 30’ Access Easement, Rio and White Hall Magisterial Districts, Albemarle County, Virginia October 30, 2007, revised April 16, 2008” prepared by Kirk Hughes & Associates (the “Plat”) depicts segments of State Route 606 (Dickerson Road) to be abandoned near its new intersection with State Route 743; a copy of the Plat is attached hereto and incorporated herein by reference; and WHEREAS, the altered State Route 606 serves the same citizens as the prior State Route 606, with the only material change being the construction of the roundabout at the intersection of State Route 606 and State Route 743, and the segments to be abandoned therefore no longer serve a public need. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors abandons as part of the secondary system of state highways those segments of State Route 606 depicted on the Plat to be abandoned (without consideration to the Plat’s notes as to which parcels the abandoned right-of-way should be added) pursuant to Virginia Code § 33.1-155; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation; and BE IT FURTHER RESOLVED, that the any segment of the abandoned right-of-way that is owned by the County is hereby authorized for sale and conveyance for consideration or in exchange for other lands as provided in Virginia Code § 33.1-154, and the County Executive is hereby authorized to execute all deeds or other instruments on behalf of the County for such purposes, provided that they are approved as to form and content by the County Attorney; and BE IT FURTHER RESOLVED, that this Resolution shall serve as the Board of Supervisors’ Order of Abandonment as provided in Virginia Code § 33.1-163.1, shall be recorded in the records of the Clerk of the Circuit Court of the County of Albemarle, and shall be indexed by identifying the County of Albemarle, Virginia, as the grantor. 10 ATTACHMENT 3 RESOLUTION ABANDONING SEGMENTS OF STATE ROUTE 643 AND REQUESTING THAT ANOTHER ROAD SEGMENT BE ADDED TO THE SECONDARY SYSTEM OF STATE HIGHWAYS (Virginia Code §§ 33.1-155 and 33.1-229) WHEREAS, Sheets 1 and 2 of 4 of the plat entitled “Right-of-way and Drainage Easements to be Dedicated for Relocated State Routes 743 & 643 Across Lands of the Charlottesville-Albemarle Airport Authority, and Existing Right-of-Way to be Abandoned and Drainage Easements to be Vacated, and a New 30’ Access Easement, Rio and White Hall Magisterial Districts, Albemarle County, Virginia October 30, 2007, revised April 16, 2008” prepared by Kirk Hughes & Associates (the “Plat”) depict segments of State Route 643 (Rio Mills Road) to be abandoned and a road segment to be added to the secondary system of state highways; a copy of the Plat is attached hereto and incorporated herein by reference; and WHEREAS, the segment of road to be added serves the same citizens as the segments of State Route 643 identified to be abandoned, and the segments to be abandoned therefore no longer serve a public need. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways the segment of road depicted on Sheet 1 of the Plat as “28,114 Square Feet to New S.R. 643 R/W” pursuant to Virginia Code § 33.1-229; and BE IT FURTHER RESOLVED, that the Board of Supervisors abandons as part of the secondary system of state highways those segments of State Route 643 depicted on Sheets 1 and 2 as segments to be abandoned (without consideration to the Plat’s notes as to which parcels the abandoned right-of-way should be added) pursuant to Virginia Code § 33.1-155; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation; and BE IT FURTHER RESOLVED, that the any segment of the abandoned right-of-way that is owned by the County is hereby authorized for sale and conveyance for consideration or in exchange for other lands as provided in Virginia Code § 33.1-154, and the County Executive is hereby authorized to execute all deeds or other instruments on behalf of the County for such purposes, provided that they are approved as to form and content by the County Attorney; and BE IT FURTHER RESOLVED, that this Resolution shall serve as the Board of Supervisors’ Order of Abandonment as provided in Virginia Code § 33.1-163.1, shall be recorded in the records of the Clerk of the Circuit Court of the County of Albemarle, and shall be indexed by identifying the County of Albemarle, Virginia, as the grantor. 11 ATTACHMENT 4 RESOLUTION ABANDONING SEGMENT OF STATE ROUTE 743 AND REQUESTING THAT ANOTHER ROAD SEGMENT BE ADDED TO THE SECONDARY SYSTEM OF STATE HIGHWAYS (Virginia Code §§ 33.1-155 and 33.1-229) WHEREAS, Sheets 1, 2, 3 and 4 of 4 of the plat entitled “Right-of-way and Drainage Easements to be Dedicated for Relocated State Routes 743 & 643 Across Lands of the Charlottesville-Albemarle Airport Authority, and Existing Right-of-Way to be Abandoned and Drainage Easements to be Vacated, and a New 30’ Access Easement, Rio and White Hall Magisterial Districts, Albemarle County, Virginia October 30, 2007, revised April 16, 2008” prepared by Kirk Hughes & Associates (the “Plat”) depict a segment of State Route 743 (Earlysville Road) to be abandoned and a road segment to be added to the secondary system of state highways; a copy of the Plat is attached hereto and incorporated herein by reference; and WHEREAS, the segment of road to be added serves the same citizens as the segments of State Route 743 identified to be abandoned, and the segment to be abandoned therefore no longer serve a public need. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways the segment of road depicted on Sheets 1, 2, 3 and 4 of the Plat as “4.2967 Acres to New State Route 743 R/W” pursuant to Virginia Code § 33.1-229; and BE IT FURTHER RESOLVED, that the Board of Supervisors abandons as part of the secondary system of state highways the segment of State Route 743 depicted on Sheets 1, 2, 3 and 4 of the Plat as “2.5784 Acres Existing R/W to be Abandoned” (without consideration to the Plat’s notes as to which parcels the abandoned right-of-way should be added) pursuant to Virginia Code § 33.1-155; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation; and BE IT FURTHER RESOLVED, that the any segment of the abandoned right-of-way that is owned by the County is hereby authorized for sale and conveyance for consideration or in exchange for other lands as provided in Virginia Code § 33.1-154, and the County Executive is hereby authorized to execute all deeds or other instruments on behalf of the County for such purposes, provided that they are approved as to form and content by the County Attorney; and BE IT FURTHER RESOLVED, that this Resolution shall serve as the Board of Supervisors’ Order of Abandonment as provided in Virginia Code § 33.1-163.1, shall be recorded in the records of the Clerk of the Circuit Court of the County of Albemarle, and shall be indexed by identifying the County of Albemarle, Virginia, as the grantor. 12 ATTACHMENT 5 RESOLUTION WHEREAS, Virginia Code §15.2-1229, provides that the governing body of any county may establish by resolution one or more petty cash funds not exceeding $5,000 each for the payment of claims arising from commitments made pursuant to law; and WHEREAS, the Board of Supervisors adopted a Resolution on October 3, 2007 establishing petty cash funds; and WHEREAS, the Board of Supervisors now desires to amend certain petty cash funds for the above stated purpose. NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County, Virginia establishes the following petty cash funds: Finance Department $ 4,350.00 Social Services 200.00 Community Development 100.00 Police Department 1,800.00 Sheriff’s Department 100.00 Fire and Rescue 150.00 Fire and Rescue - Monticello Fire Station 200.00 Fire and Rescue – Hollymead Fire Station 500.00 Commonwealth’s Attorney 300.00 Parks & Recreation 100.00 Total $ 7,800.00 13 ATTACHMENT 6 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA WHEREAS, the Economic Development Authority of Albemarle County, Virginia (the "Authority"), has considered the application of The University of Virginia Health Services Foundation (the "UVAHSF") located at 500 Ray C. Hunt Drive, in Albemarle County, Virginia, requesting the issuance of the Authority's variable rate revenue bonds in an amount not to exceed $23,100,000 (the "Bonds") to assist in financing (i) the acquisition, construction and equipping of a 64,000 square foot long-term acute care hospital, including an approximately 8,000 square foot imaging, center to be located adjacent to property at 2985 Ivy Road in Albemarle County, Virginia, (ii) the acquisition and installation of a Gamma Knife (a specialized neurosurgical device) at the University of Virginia Medical Center located in the Primary Care Building at 1221 Lee Street at University of Virginia Medical Center in the City of Charlottesville, Virginia, (iii) the replacement of the HVAC system in the Northridge Building at UVAHSF's facilities, located at 2955 Ivy Road in Albemarle County, Virginia, (iv) capitalized interest and (v) certain costs of issuing the bonds (collectively, the "Project"), and has held a public hearing on October 14, 2008; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Albemarle, Virginia (the "County"); the Project to be located in the County and the Board of Supervisors of the County of Albemarle, Virginia (the "Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of UVAHSF as required by Section 147(f) of the Code and Section l5.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or UVAHSF. 3. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Albemarle, Virginia this 5th day of November, 2008. 14 ATTACHMENT 7 Crozet Avenue AUTHORIZATION TO PROCEED I understand the estimated cost of the requested work is $351,553.64 and will be performed on an actual cost basis and based upon utility relocation plan prepared by Dominion Power titled “Remove Overhead Power Line – Crozet Avenue” dated September 19, 2008. As an authorized representative of the County of Albemarle, I hereby provide authorization for Dominion Virginia Power to proceed with the work subject to the conditions herein and confirm the County of Albemarle's agreement to reimburse Dominion Virginia Power the total actual cost upon completion of the work subject to the conditions herein. In the event the requested work is canceled, the County of Albemarle agrees to reimburse Dominion Virginia Power its costs incident to implementing this authorization subject to the conditions herein. The County of Albemarle limits the authorization of Dominion Virginia Power to proceed as follows: 1) Dominion Virginia Power is not authorized to incur reimbursable costs on this project in excess of $351,553.64, as outlined on the attached Work Request As-Built / Estimate Cost Summary for Work Request No. 6922354, Revision No. 3, without the prior written consent of the County of Albemarle. 2) Dominion Virginia Power is not authorized to incur any reimbursable costs on this project until the County notifies Dominion Virginia Power that all necessary easements have been obtained. The County of Albemarle requests that the bill for the non-service project work described above be mailed to the following address for payment: County of Albemarle Attention Name: Jack Kelsey Address: Office of Facilities Development 401 McIntire Road, Room 222 City, State, Zip: Charlottesville, VA 22902-4596 I confirm with my signature below that the information contained and provided within this Authorization to Proceed is true and correct. Signature: Print Name: Robert W. Tucker, Jr. Title: County Executive Date: 15 ATTACHMENT 8 The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of November, 2008, adopted the following resolution: R E S O L U T I O N WHEREAS, the street(s) in Mosby Mountain Subdivision, as described on the attached Additions Form AM-4.3 dated November 5, 2008, fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the street(s) meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the street(s) in Mosby Mountain Subdivision, as described on the attached Additions Form AM-4.3 dated November 5, 2008, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Require- ments; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * The road(s) described on Additions Form AM-4.3 is: 1) Ambrose Commons Drive (State Route 1870) from the intersection of Old Lynchburg Road (Route 631) to the intersection of Hatcher Court (Route 1871), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.05 miles. 2) Ambrose Commons Drive (State Route 1870) from the intersection of Hatcher Court (Route 1871) to the intersection of Singleton Lane (Route 1875), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.14 miles. 3) Ambrose Commons Drive (State Route 1870) from the intersection of Singleton Lane (Route 1875) to the intersection of Rhett Court (Route 1873), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.10 miles. 4) Ambrose Commons Drive (State Route 1870) from the intersection of Rhett Court (Route 1873) to the intersection of Ridgetop Drive (Route 1874), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.05 miles. 5) Ambrose Commons Drive (State Route 1870) from the intersection of Ridgetop Drive (Route 1874) to the end of maintenance, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of- way width, for a length of 0.01 miles. 16 6) Hatcher Court (State Route 1871) from the intersection of Ambrose Commons Drive (Route 1870) to the intersection of Turnstone Drive (Route 1872), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 44-foot right-of-way width, for a length of 0.11 miles. 7) Hatcher Court (State Route 1871) from the intersection of Turnstone Drive (Route 1872) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 44-foot right-of-way width, for a length of 0.04 miles. 8) Turnstone Drive (State Route 1872) from the intersection of Hatcher Court (Route 1871) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 3190, page 529, with a 50-foot right-of-way width, for a length of 0.06 miles. 9) Singleton Lane (State Route 1875) from the intersection of Ambrose Commons Drive (Route 1870) to the intersection of Hubbard Court (Route 1876), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.02 miles. 10) Singleton Lane (State Route 1875) from the intersection of Hubbard Court (Route 1876) to the intersection of Mattox Court (Route 1877), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.04 miles. 11) Singleton Lane (State Route 1875) from the intersection of Mattox Court (Route 1877) to the intersection of Old Lynchburg Road (Route 631), as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.10 miles. 12) Mattox Court (State Route 1877) from the intersection of Singleton Lane (Route 1875) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 44-foot right-of-way width, for a length of 0.13 miles. 13) Hubbard Court (State Route 1876) from the intersection of Singleton Lane (Route 1875) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 44-foot right-of-way width, for a length of 0.13 miles. 14) Rhett Court (State Route 1873) from the intersection of Ambrose Commons Drive (Route 1870) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 44-foot right-of-way width, for a length of 0.10 miles. 15) Ridgetop Drive (State Route 1874) from the intersection of Ambrose Commons Drive (Route 1870) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 2682, page 529, with a 50-foot right-of-way width, for a length of 0.46 miles. Total Mileage – 1.54 17 ATTACHMENT 9 Resolution In Support of Local Reentry Initiative In The Charlottesville/Albemarle Community WHEREAS, the Code of Virginia directs the Office of the Secretary of Public Safety to establish a system for coordinating the planning and provision of reentry services for offenders; and WHEREAS, the Virginia Policy Academy has established the Virginia Reentry Pilot Program in five localities focusing on state prisoners and one local jail focusing on local inmates; and WHEREAS, the Charlottesville/Albemarle Community has been identified to pilot a local reentry program to integrate service delivery and interagency collaboration to prepare inmates for successful transition into their communities upon release from incarceration; and WHEREAS, the OAR/Jefferson Area Community Corrections (OAR), in conjunction with the Department of Social Services (DSS), Region Ten Community Services Board (CSB), the Albemarle- Charlottesville Regional Jail (ACRJ), and other local government and private organizations have developed a pilot program known as the Local Reentry Initiative, whose main goal and focus are working to reduce recidivism rates for inmates transitioning to the community; and WHEREAS, the Local Reentry Initiative led by a steering committee has developed four sub-committees to address the roadblocks to a successful reentry program, which are the Financial Obligations, Housing and Community Resource Sub-Committees; the Employment and Education Sub-Committee; the Social Reintegration Sub-Committee; and the Health- Mental Health-Substance Abuse Sub-Committee; and WHEREAS, OAR staff will work in conjunction with the ACRJ staff to develop an “action plan” comprised of a “pre-release” and a “post release” plan to promote the safe and successful return of formerly incarcerated individuals to our community by promoting a comprehensive support system that reduces violence and recidivism, and promotes public safety; NOW, THEREFORE, BE IT RESOLVED, that the Albemarle County Board of Supervisors fully supports and endorses the reentry program developed by the Local Reentry Initiative and ask that all government and private agencies and citizens give their support in assisting our fellow citizens returning to the community. 18 ATTACHMENT 10 Resolution To Seek Enabling Legislation To Establish a Regional Transit Authority In The Charlottesville-Albemarle Area WHEREAS, transportation planning and systems are regional in scope; and WHEREAS, transportation planning includes both transit planning and transit operations; and WHEREAS, limited transit facilities currently serve the overall Charlottesville-Albemarle area; and WHEREAS, the City of Charlottesville and the County of Albemarle intend to continue to serve existing ridership; and WHEREAS, the City and County are interested in extended transit service to developing areas and providing faster, more frequent service to the existing system; and WHEREAS, a Regional Transit Authority would coordinate regional transit planning and operations; and WHEREAS, a Regional Transit Authority does not currently exist in the Charlottesville-Albemarle area; and WHEREAS, enabling legislation is necessary to create a Regional Transit Authority. NOW THEREFORE BE IT RESOLVED THAT the County of Albemarle requests that enabling authority for a Regional Transit Authority to serve the Charlottesville-Albemarle area be adopted. 19 ATTACHMENT 11 RESOLUTION ABANDONING A SEGMENT OF PUBLIC RIGHT-OF-WAY NOT IN THE STATE-MAINTAINED SYSTEM OF SECONDARY HIGHWAYS (Virginia Code § 33.1-157) WHEREAS, the owners of Tax Map and Parcel Number 05600-00-00-03500 have petitioned the Albemarle County Board of Supervisors pursuant to Virginia Code § 33.1-159 to abandon a fifty (50) foot wide public right-of-way dedicated to the County of Albemarle, Virginia, (hereinafter, the “Right-of-Way”) in conjunction with the subdivision plat for Section 3 of the Brookwood Subdivision, identified as the “Plat of Section Three – Brookwood Subdivision Located Near Crozet, Albemarle Co. Virginia” dated November 5, 1975, prepared by R.O. Snow, recorded in the Clerk’s Office of the Circuit Court of the County of Albemarle at Deed Book 601, page 311 (hereinafter, the “Plat”), a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, the Right-of-Way is identified on Sheet 2 of 2 of the Plat as “50’ Roadway,” is unimproved, is not in the state-maintained system of secondary highways, and extends from Brookwood Road along the forested boundary abutting the parcels identified as Tax Map and Parcel Numbers 056D0- 00-0E-01700 (5553 Brookwod Road) and 056D0-00-0D-01700 (5559 Brookwood Road) in the Crozet area of the White Hall Magisterial District; and WHEREAS, the Right-of-Way could provide access only to a portion of Tax Map and Parcel Number 05600-00-00-03500 which is subject to a condition of a waiver granted under Albemarle County Code § 14-404 restricting it to no more than two dwellings and, therefore, the Right-of-Way would be ineligible for acceptance into the state-maintained system of secondary highways; and WHEREAS, the Right-of-Way has no historic value. NOW, THEREFORE, BE IT RESOLVED, that for the reasons set forth hereinabove, the Board of Supervisors finds that the Right-of-Way no longer serves a public need and, therefore, it abandons the Right-of-Way as shown on the Plat pursuant to Virginia Code § 33.1-157; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation; and BE IT FURTHER RESOLVED, that the abandoned Right-of-Way is hereby authorized for sale and conveyance for consideration or in exchange for other lands as provided in Virginia Code § 33.1-165, and the County Executive is hereby authorized to execute all deeds or other instruments on behalf of the County for such purposes, provided that they are approved as to form and content by the County Attorney. BE IT FURTHER RESOLVED, that this Resolution shall serve as the Board of Supervisors’ Order of Abandonment as provided by Virginia Code § 33.1-163.1, shall be recorded in the records of the Clerk of the Circuit Court of the County of Albemarle, and shall be indexed by identifying the County of Albemarle, Virginia, as the grantor.