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ACTIONS
Board of Supervisors Meeting of November 4, 2009
November 10, 2009
AGENDA ITEM/ACTION
ASSIGNMENT
1. Call to Order.
• Meeting was called to order at 9:01 a.m. by the
Chairman, Mr. Slutzky. All BOS members were
present. Also present were Bob Tucker, Larry
Davis, Ella Jordan, and Meagan Hoy.
4. Recognitions:
• Certificate of Appreciation: Richard Kast for
service on the Route 250 West Task Force.
• Chairman presented Certificate of
Appreciation.
• VDEQ Virginia Environmental Excellence
Program (VEEP) Award, Larry Simmons,
Deputy Director Valley Regional Office, DEQ.
• Larry Simmons and Sharon Baxter made a
presentation to Board for General Services’
acceptance into the VA Department of
Environmental Quality’s Environmental
Excellence Program (VEEP) at the “E3”
level – Exemplary Environmental
Enterprise.
5. From the Board: Matters Not Listed on the Agenda.
Sally Thomas:
• Thanked David Slutzky for his intensive, deep
thinking and intelligent approach to the
community’s problems. Encouraged Board
members to welcome Duane Snow as the next
Board representative from the Samuel Miller
District.
Ann Mallek:
• The Airport Authority, Joint Airport Commission
and Airport Management have been doing an
excellent job working with all the neighbors in
keeping them up-to-date and being responsive.
She is impressed with how everything has been
handled in a professional and inclusive way.
• She recently attended a meeting of the Advisory
Council of the Small Business Center, TJPED,
and was encouraged to see the increases in
participation, the number of classes they are
offering and the services they are providing. The
County is getting a good return for its
investment in the Partnership.
• Expressed concern about an outdoor furnace
located in a densely populated neighborhood,
near the property line in Earlysville. It is an
environmental problem and has created some
health problems. She has inquired of Mark
Graham the permitting process. Mr. Davis
commented that this is regulated by the Building
Code. The County has no authority and it does
not violate the Fire Code. DEQ has also
investigated it and found no violations. This is a
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civil matter.
Dennis Rooker:
• Expressed pleasure and thanked David Slutzky
for his work on the Board especially in the areas
of protecting the environment and transit.
Lindsay Dorrier:
• Thanked David Slutzky for his service on the
Board. Commented that the election results
indicate that the County is facing a critical
crossroads on issues of business versus issues
of environment.
6. From the Public: Matters Not Listed for Public
Hearing on the Agenda.
• Jeff Greer, a resident of 2708 Jefferson Park
Avenue in the City, and Chair of the Citizens
Advisory Committee of Rivanna Solid Waste
Authority, expressed concern about the future of
waste management in the region, and asked the
Board for guidance in making the Advisory
Committee’s efforts useful and effective.
• Marshall Pryor, asked the Board and County
administration to help secure the future of the
Hatton Ferry.
• Steven Meeks, on behalf of the Historical
Society, reaffirmed its commitment to support
the Hatton Ferry and to work with the County on
a long term solution to see that the Ferry
continues operation.
• Charles Carter, a Program Manager in the
Workforce Services Group at PVCC and Board
member of the Blue Ridge Homebuilders, said
both organizations will benefit from the
establishment of a local energy alliance
program. They have been working with the
initiative to bring one to this community. Asked
the Board’s support of the SEEA.
• Neil Williamson, of the Free Enterprise Forum,
spoke regarding the Quarterly Economic
Indicators Report. Felt the report should include
a composite of the County’s peer group
including their economic experiences, and a
composite of the neighboring localities.
7.2 “Watch for Child Playing” Signage for Proffit Road
(Route 649).
• ADOPTED the attached resolution approving
the installation of “Watch for Child Playing”
signage on Proffit Road (Route 649).
Clerk: Forward copy of signed resolution to David
Benish, Juan Wade and County Attorney’s Office.
(Attachment 1)
7.3 FY 2009 Appropriations.
• APPROVED the FY 08/09 Appropriation
#2009069 totaling $817,436.34
Clerk: Forward copy of signed appropriation form
to Finance, OMB and appropriate individuals.
7.4 Authorize County Executive to execute new
Agreement with the Charlottesville/Albemarle
Society for the Prevention of Cruelty to Animals to
provide pound services for the County of Albemarle
and the City of Charlottesville.
• AUTHORIZED the County Executive to execute
the Agreement for the Provision of Pound
Services between the City of Charlottesville,
Clerk:
(Attachment 2)
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Albemarle County and CASPCA.
7.5 Resolution to request the discontinuance of a
portion of Carters Mountain Road (Route 627).
• DEFERRED to December 2, 2009.
Clerk: Reschedule on December 2nd agenda.
8. SDP-2009-009. Arden Place – Request acceptance
of open space dedication.
• MOTION to APPROVE giving the full density
bonus for the proposed dedicated open space
as shown on Attachment D (copy on file) and to
AUTHORIZE the County Executive to accept
the dedication of open space after the County
Attorney has approved the deed of dedication
and plat as to form and substance with the
change that the trail width be increased from
five (5) feet to eight (8) feet and terminate at the
Carmike movie theater exit, FAILED by a vote
of 2:4(Thomas,Dorrier,Mallek,Rooker)
• MOTION to APPROVE giving the full density
bonus for the proposed dedicated open space
as shown on Attachment D (copy on file) and to
AUTHORIZE the County Executive to accept
the dedication of open space after the County
Attorney has approved the deed of dedication
and plat as to form and substance with the
change that the trail width be increased from
five (5) feet to eight (8) feet and extended to the
“Lagoon Property” PASSED by a vote of
5:1(Boyd).
Community Development/County Attorney’s
Office: Proceed as approved.
9. Southeast Energy Efficiency Alliance (SEEA) Grant
Update and Memorandum of Understanding.
• AUTHORIZED, by a vote of 6:0, the County
Executive to sign the attached Memorandum of
Understanding.
Sarah Temple: Coordinate signatures and provide
Clerk with fully executive copy of Agreement.
(Attachment 3)
10. JAUNT Annual Report.
• RECEIVED.
11. Board to Board Presentation, School Board
Chairman.
• RECEIVED.
Board recessed at 11:48 a.m. and reconvened at
11:54 a.m.
13. Defense Intelligence Agency Rivanna Station
Survey Results.
• RECEIVED.
12. Economic Indicators Report for the First Quarter of
FY 2010.
• RECEIVED.
14. Closed Meeting.
• At 12:43 p.m. the Board went into Closed
Meeting to consider appointments to boards,
committees, and commissions; to evaluate the
performance of a County Department which
requires the discussion of the performance of a
specific individual.
15. Certify Closed Meeting.
• At 2:12 p.m., the Board reconvened into open
meeting and certified the Closed Meeting.
16. Appointments: Boards and Commissions.
• APPOINTED Constance Palmer to the
Clerk: Prepare appointment/reappointment
letters, update Boards and Commissions book,
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Jefferson Area Board for Aging, with said term
to expire March 31, 2011.
• REAPPOINTED Will Dirickson to the Joint
Airport Commission with said term to expire
December 1, 2012.
• APPOINTED Jason Dugas to the Pantops
Community Advisory Council.
• REAPPOINTED Doug Lowe to the Board of
Building Code Appeals with said term to expire
November 21, 2014.
• REAPPOINTED Fred Huckstep to the Fire
Prevention Board of Appeal with said term to
expire November 21, 2014.
webpage, and notify appropriate persons.
17a.
VDOT Monthly Report.
Joel DeNunzio provided the following additional
updates:
• Summarized monthly report.
• Repair work started on the Route 616 (Black
Cat Road) bridge today, and should be
completed by Friday. It will still be posted at
three tons, but after work is completed, the
weight limit will be reconsidered. That bridge is
scheduled for replacement in 2015.
• He will look into information regarding the turn
lane on the Jarmans Gap project.
• Kenneth Shirley provided the Board with an
update on the Advance Mills Bridge. December
23, 2009 is the current completion date.
Clerk: Forward comments to Sue Kennedy and
Allan Sumpter.
17b. Transportation Matters not Listed on the Agenda.
David Slutzky:
• Asked the status of the pedestrian signal
installation project at Hillsdale/Northfields and
Rio Roads intersection. Mr. DeNunzio said they
will begin discussion in the next few weeks.
David Benish will find out the date and let Mr.
Slutzky know.
• Asked the status of the wooden Free State
Bridge. Mr. DeNunzio responded that it is a Rail
Road bridge. Mr. Slutzky asked staff to prepare
a resolution, for the December 2nd meeting,
asking VDOT to continue this secondary road
connection.
• Asked about the installation of a traffic light at
Rio Road and Putt Putt Lane. Mr. DeNunzio
responded that the traffic warrants for a signal
were not met when the traffic study was
conducted. Mr. Slutzy asked for updated
information at the December meeting, adding
that he believes the signal is necessary for
safety reasons.
Ann Mallek:
• Mentioned that the “Stop Ahead” sign on Reas
Ford Road is proving to be very effective.
Dennis Rooker:
• The skip lines on Hydraulic Road and Route 29
are already coming off of the road.
• Complemented VDOT on the pedestrian signal
crossing work that was done on Whitewood
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Road, near Albemarle High School.
• Thanked VDOT for the work on the Broomley
Bridge.
Sally Thomas:
• Asked about the earlier resolution on Carter’s
Mountain Road. Mr. DeNunzio said this will be
looked into and brought back to the December
2nd meeting.
• There have been several fatalities on Route 29
South in the past month. Chris Byington,
Assistant Residency Administrator, updated the
Board on an upcoming brainstorming session to
develop ideas to address safety on Route 29
South.
Bob Tucker:
• Updated the Board on the Hatton Ferry. VDOT
would like to transfer the Ferry to the County.
County administration believes at this time, due
to staffing and funding issues, the Ferry should
not be transferred to the County. Staff suggests
the transfer be made to the Town of Scottsville.
Steven Meeks of the Historical Society advised
that the organization was interested in managing
the Ferry. The Board asked the Historical
Society Board to make a recommendation to the
Board. (Note: This item will be discussed
further on December 2nd.)
18. Public Hearing: Downtown Crozet Streetscape
Enhancement Project – (TEA-21) Transportation
Enhancement Program Grant.
• ADOPTED, by a vote of 6:0, the attached
resolution.
Clerk: Forward signed resolution to County
Attorney’s Office, Mark Graham, David Benish,
Jack Kelsey, and Juan Wade.
(Attachment 4)
19. Public Hearing: FY 2010 Budget Amendment.
• APPROVED, by a vote of 6:0, the FY 2010
Budget Amendment in the amount of
$18,676,310.43, and APPROVED
appropriations #2010037, #2010039, #2010040,
#2010041, #2010042, #2010043, #2010044,
#2010045, #2010046, #2010047, #2010048,
and #2010049.
Clerk: Forward approved appropriations to
Finance, OMB and appropriate individuals.
20. Public Hearing: SP-2008-031. Old Dominion
Equine Barn & Riding Ring (Signs 46&48).
• APPROVED, by a vote of 6:0, SP-2008-031
subject to the two conditions recommended by
staff and the Planning Commission.
Clerk: Set out conditions of approval.
(Attachment 5)
21. Work Session: Family Divisions/Private Streets.
• DIRECTED staff to prepare a resolution of intent
for the Board’s consideration.
Bill Fritz: Prepare resolution of intent.
Clerk: Schedule on an agenda when ready to
come back to Board.
22. Work Session: Five Year Financial Plan.
• HELD.
23. From the Board: Matters Not Listed on the Agenda.
Sally Thomas:
• Updated the Board on the Rivanna Water and
Sewer Authority, and asked the Board to talk to
City Council Members regarding the order of the
trail and sewer line installation on Meadow
Creek Parkway project.
Closed Meeting.
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• At 5:05 p.m. the Board went into Closed Meeting
to discuss with Legal Counsel and staff specific
legal matters relating to a contract regarding
solid waste.
24. Adjourn.
• At 6:15 p.m., the Board adjourned to November
16, 2009, 12:00 noon, COB-5th Street, to attend
TJPDC Annual Legislative Meeting.
ewj/mrh
Attachment 1 – Resolution - Watch for Child Playing” Signage for Proffit Road (Route 649)
Attachment 2 – Charlottesville/Albemarle SPCA Agreement
Attachment 3 – Southeast Energy Efficiency Alliance (SEEA) Grant Memorandum of Understanding
Attachment 4 – Resolution - Downtown Crozet Streetscape Enhancement Project – (TEA-21) Transportation
Enhancement Program Grant
Attachment 5 – Planning Conditions of Approval
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ATTACHMENT 1
RESOLUTION TO AUTHORIZE
VIRGINIA DEPARTMENT OF TRANSPORTATION
TO INSTALL WATCH FOR CHILD PLAYING SIGN
ON PROFFIT ROAD (ROUTE 649)
WHEREAS, the residents of Proffit Road (Rt. 649) are concerned about traffic in their neighborhood
and the potential hazard it creates for the numerous children that live and play in the neighborhood; and
WHEREAS, many children live and play on Proffit Road and the residents believe that “Watch for
Child Playing” signage would help alleviate some of the safety concerns; and
WHEREAS, the residents of Proffit Road have requested that the County take the necessary steps to
have “Watch for Child Playing” signage installed;
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby
approves the community’s request for VDOT to install “Watch for Child Playing” signage on Proffit Road (Rt.
649).
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ATTACHMENT 2
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ATTACMENT 3
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ATTACHMENT 4
RESOLUTION
WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation
procedure for a TEA-21 Enhancement Grant application, it is necessary that a request by resolution be received
from the Board of Supervisors in order for the Virginia Department of Transportation to approve an
enhancement project in the County of Albemarle;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Albemarle County, Virginia,
hereby requests the Commonwealth Transportation Board to fund the Historic Crozet Streetscape
Enhancement Project; and
BE IT FURTHER, RESOLVED, that the Board of Supervisors hereby agrees to pay a minimum of
twenty (20) percent of the total cost of this project, and that if the County of Albemarle subsequently elects to
cancel this project, it agrees to reimburse the Virginia Department of Transportation for the total amount of the
cost expended by the Department up to the date the Department is notified of such cancellation.
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ATTACHMENT 5
Planning Conditions of Approval
1. The site shall be developed in general accord with the conceptual plan titled “Tax Map 50 Parcel D
Proposed Improvements”, revised April 2, 2009, and prepared by Roudabush, Gale & Associates, Inc.;
and
2. All outdoor lighting shall be only full cut-off fixtures and shielded to reflect light away from all abutting
properties. A lighting plan limiting light levels at all property lines to no greater than 0.3 foot candles
shall be submitted to the Zoning Administrator or their designee for approval.
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