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ACTIONS
Board of Supervisors Meeting of May 2, 2012
May 4, 2012
AGENDA ITEM/ACTION
ASSIGNMENT
1. Call to Order.
Meeting was called to order at 9:00 a.m. by the
Chair, Ms. Mallek. All BOS members were
present. Also present were Tom Foley, Larry
Davis, Ella Jordan and Travis Morris.
4. Adoption of Final Agenda.
Mr. Boyd requested to move Agenda Item No.
13 to follow Agenda Item No. 7.
ACCEPTED the final agenda, as amended.
5. Brief Announcements by Board Members.
Ann Mallek:
Announced that on May 8th, at 4:30 p.m. the
Tourism Awards will be held at Pippin Hill Farm
and Vineyard, on Plank Road.
Announced that on May 10th, Board members
had been invited to a storm water bus tour by
the Rivanna River Basin Commission from
12:00 p.m. to 4:00 p.m.
Dennis Rooker:
Announced that in Governing Magazine the
FCC had set aside $4.5 billion, to help rural
areas acquire broadband service throughout
the United States, and the County should look
into it.
6. Recognitions:
a. Proclamation recognizing May 5-13, 2012 as
National Tourism Week.
Chair presented proclamation to Kurt
Burkhart and George Benford.
b. Proclamation recognizing May 25, 2012 as
Senior Independence Day.
Chair read proclamation.
c. Spring Hill Baptist Church.
Chair presented recognition to Christine
Alley and recognized John Neill, the DSS
Family Support Worker at Agnor Hurt, who
helped to make this happen.
(Attachment 1)
(Attachment 2)
(Attachment 3)
7. From the Public: Matters Not Listed for Public
Hearing on the Agenda.
Following persons spoke about the request to
VDoT for a public hearing on the proposed
Route 29 bypass:
Perry Sennewald.
Don Gross
George Goodrich
Tim Hulbert
Saunders Midyette
Pete Borches
Randy Salzman
Mac Lafferty
Elly Tucker
George Larie
Jane Porter-Fogleman
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John Martin
Robert Humphris
Morgan Butler
Cynthia Neff
Jeff Werner
JJ Towler
Neil Williamson
Nancy Carpenter asked for the Board’s
assistance in getting nine homeless County
residents into The Crossings at 4th and
Preston.
David Shreve introduced Deborah Lawrence,
an Associate Professor at the University of
Virginia, who was present to speak about
climate change.
Deborah Lawrence spoke about climate
change.
Charles Battig made a presentation on climate
change.
13. Proposed Route 29 Bypass, Consideration of
Request to VDOT for public hearing.
Motion that the Board forward a letter to VDoT
requesting that they hold a public hearing on
the draft environmental analysis and that the
public hearing be held sometime after August
31, 2012 FAILED by a 3:3 (Boyd/Snow/
Thomas) vote.
8.2 Albemarle County’s FY12/13-FY16-17 Strategic
Plan Goals and Objectives.
APPROVED all goal and objective statements
for the County’s FY12/13–FY16/17 Strategic
Plan.
County Executive staff: Proceed as approved.
(Attachment 4)
8.3 Resolution on the issuance by the Economic
Development Authority of the City of Norfolk of its
revenue and refunding bonds in one or more series
(the "Series 2012 Bonds") in an aggregate
principal amount of up to $300,000,000 to assist
Sentara Healthcare (Martha Jefferson Hospital).
ADOPTED resolution.
Mr. Boyd asked that staff provide information
on the County’s ability to assess a fee on bond
issuances, to include what localities are
assessing fees, the impact, etc.
Clerk: Forward resolution to Kaufman &
Canoles, Bond Counsel. (Attachment 5)
County Executive staff: Provide information.
8.4 FY 2012 Budget Amendment and Appropriations.
APPROVED Appropriations #2012037,
#2012068, #2012069, #2012070, #2012071,
#2012072, and #2012075.
Clerk: Forward copy of signed appropriation
forms to OMB, Finance and appropriate
individuals.
8.5 Revised Community Use of County Facilities
Policy.
APPROVED the revised Community Use of
County Facilities Policy.
George Shadman: Proceed with approved
policy. (Attachment 6)
8.6 Road Improvement Priorities for Virginia’s Working
Draft Fiscal Year 2013-2018 Six-Year
Improvements Program (SYIP).
ADOPTED the County’s Priority List as
modified for this year.
Community Development: Proceed as
approved. (Attachment 7)
8.7 SDP-2011-060. Colonial Nissan- Major Site
Development Plan Amendment – Zoning
Ordinance Waivers.
APPROVED the applicant’s requests for the
Community Development: Proceed as
approved.
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following waivers:
1. Section 4.2 Critical Slopes
2. Section 4.12.15 (d) Sight Distance in
Parking Areas
3. Section 4.12.17 (d) Turning Radii Design
Requirement
8.8 SDP-2012-015. Ivy Fire Station at Kirtley
Warehouse Development Plan Amendment –
Zoning Ordinance Waiver.
APPROVED the applicant’s request for a
waiver of Section 4.2, Critical Slopes.
Community Development: Proceed as
approved.
8.9 CCP-2012-0001. Law Enforcement Firing Range
(Firearms Training Facility at Keene Landfill Site).
Mr. Dumler asked for timeline of the project
and that the Board be kept up-to-date.
Community Development: Provide
information.
8.11 VDOT – Culpeper District, Albemarle County
Monthly Report, May 2012.
Referring to the safety study on Polo Grounds
Road and Proffit Road, Mr. Boyd asked to see
the results of the study. He has also received a
number of emails about backup at the traffic
light during soccer games at Polo Grounds and
Route 29, and asked that VDoT provide some
feedback.
David Benish: Forward to VDoT.
9. Pb. Hrg: SP-2012-00001. Ivy Forum (Sign #90).
By a vote of 6:0, APPROVED SP-2012-00001
subject to one condition:
1. The indoor athletic facility use shall not
exceed two thousand (2,000) square feet.
10 Pb. Hrg: ZMA-2011-008. Three Notch'd Center
(Sign #115).
By a vote of 6:0, APPROVED ZMA-2011-008
inclusive of the amended application plan and
proffers dated January 26, 2012.
Clerk: Set out proffer. (Attachment 8)
11. Pb. Hrg: An ordinance to amend Chapter 2,
Administration, of the Albemarle County Code, to
amend Section 2-202, Compensation of board
of supervisors.
By a vote of 5:1(Dumler), ADOPTED
ordinance.
Clerk: Forward copy of signed ordinance to
County Attorney’s office, and forward EAR
forms to Human Resources and Payroll.
(Attachment 9)
12. Pb. Hrg: An ordinance to amend Chapter 10,
Offenses-Miscellaneous, of the Albemarle County
Code, by adding Section 10-120.1, Designation
of Police to Enforce Trespass Violations.
By a vote of 6:0, ADOPTED ordinance.
Clerk: Forward copy of signed ordinance to
County Attorney’s office and Police.
(Attachment 10)
At 11:06 a.m., the Board recessed and then
reconvened at 11:17 a.m.
14. Board-to-Board, Monthly Communications Report
from School Board, School Board Chairman.
RECEIVED.
15. SPCA Annual Report, Susanne Kogut, Executive
Director.
RECEIVED.
16. Albemarle County Service Authority Quarterly
Update, Gary O’Connell, Executive Director.
RECEIVED.
17. Rivanna Water and Sewer Authority Quarterly
Update, Tom Frederick, Executive Director.
RECEIVED.
18. Closed Meeting. Personnel and Legal Matters.
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At 12:35 p.m., the Board went into Closed
Meeting pursuant to Section 2.2-3711(A) of the
Code of Virginia under subsection (1) to
discuss and consider appointments to specific
boards, committees and commissions; and
under subsection (7) to consult with legal
counsel and staff regarding specific pending
litigation that challenges the legality of the
approval of the Ragged Mountain Dam Project
because a public discussion would adversely
affect the litigating posture of the County.
19. Certified Closed Meeting.
At 1:38 p.m., the Board reconvened into open
meeting and certified the closed meeting.
20. Boards and Commissions: Appointments.
REAPPOINTED Mr. Naresh Naran to the
Charlottesville Albemarle Convention and
Visitors Bureau Management Board, with said
term to expire June 30, 2014.
APPOINTED Mr. Jason Burch to the
Charlottesville Albemarle Convention and
Visitors Bureau Management Board, to fill the
unexpired term of Barbara Hutchinson, to
expire June 30, 2013.
APPOINTED Ms. Kim Guenther to the Crozet
Community Advisory Council, with said term to
expire March 31, 2014.
APPOINTED Ms. Susan Bressack to the
Community Policy and Management Team,
with said term to expire May 31, 2015.
APPOINTED Mr. James Barber to the Fire
Prevention Board of Appeals, with said term to
expire November 21, 2016.
REAPPOINTED Mr. Sean Dougherty, Mr. K.
Edward Lay, and Ms. Christine Devine to the
Historic Preservation Committee, with said
terms to expire June 4, 2015.
APPOINTED Mr. Jim McGrath to the Jefferson
Area Board for Aging, to fill the unexpired term
of Wallace McKeel., to expire on October 20,
2012.
REAPPOINTED Mr. Jason Dugas and Ms.
Casey Beeghly to the Pantops Community
Advisory Council, with said terms to expire
June 30, 2015.
REAPPOINTED Ms. Debbi Goodman to the
Piedmont Virginia Community College Board,
with said term to expire June 30, 2016.
APPOINTED Mr. Sean Moynihan and Mr.
Stephen Davis to the Piedmont Virginia
Community College Board, with said terms to
expire June 30, 2016.
APPOINTED Mr. Daniel Krasnegor to the
Region Ten Community Services Board, with
said term to expire June 30, 2015.
REAPPOINTED Mr. Rod Gentry and Ms.
Barbara Kessler to the Workforce Investment
Board, with said terms to expire June 30, 2013.
REAPPOINTED Mr. Ernest Allen to the
Jefferson Area Community Crim inal Justice
Clerk: Prepare appointment/reappointment
letters, update Boards and Commissions book,
webpage, and notify appropriate persons.
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Board, with said term to expire June 30, 2015.
21. Jefferson Area CHIP, Judy Smith, Executive
Director.
RECEIVED.
22. Natural Heritage Committee Report, Lonnie
Murray, Chairman.
RECEIVED.
23. CACVB Marketing Plan Update.
RECEIVED.
24. Discussion and to receive public comment: Target
Study Recommendations for Albemarle County.
HELD.
By a vote of 6:0, ENDORSED, the target
industries, complementary targets, and
business and financial services, recommended
by the Target Industry Study for Albemarle
County.
County Executive office: Proceed as approved.
At 4:11 p.m., the Board recessed and then
reconvened at 4:24 p.m.
25. Community Development 2012 Work Program .
By a vote of 5:1 (Boyd), ACCEPTED, the
proposed 2012 Work Program and concurred
with its prioritization.
Community Development: Proceed as
approved.
26. From the Board: Committee Reports and Matters
Not Listed on the Agenda.
Rodney Thomas:
Suggested that the Board commemorate
former School Board and Board member
Charles Martin by plaque, resolution or
renaming of road in Rivanna District.
Chris Dumler:
Prior to the THPDC meeting on Thursday, May
3rd, there would be a presentation, movie and
snacks by UVA Students on Local Food
Heritage, at the Water Street Center from 5:00
p.m. to 7:00 p.m.
Clerk: Work with Mr. Thomas.
27. Adjourn to May 9, 2012, 3:00 p.m., Room 241.
At 5:03 p.m., the Board adjourned until May 9,
2012.
ewj
Attachment 1 – Proclamation recognizing May, 2012 as National Tourism Month
Attachment 2 – Proclamation recognizing May 25, 2012 as Senior Independence Day
Attachment 3 – Spring Hill Baptist Church
Attachment 4 - Albemarle County’s FY12/13-FY16-17 Strategic Plan Goals and Objectives
Attachment 5 – Resolution – Sentara Healthcare
Attachment 6 – Community Use of County Facilities Policy and Reservation Application
Attachment 7 – Fiscal Year 2013-2018 Six-Year Improvements Program (SYIP)
Attachment 8 – Proffer - ZMA-2011-008. Three Notch'd Center
Attachment 9 – Ordinance – Board of Supervisors Compensation
Attachment 10 – Ordinance - Trespass
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ATTACHMENT 1
NATIONAL TOURISM WEEK
MAY 5 – 13, 2012
WHEREAS, the travel and tourism industry in Albemarle County continues to be vital to our economic
stability and growth; and it contributes significantly to our County’s cultural and social climate; and
WHEREAS, the travel and tourism industry supports the vital interests of the Albemarle County
community, contributing to our employment, economic prosperity, international travel and relations, peace and
understanding and goodwill; and
WHEREAS, the Charlottesville Albemarle Convention and Visitors Bureau is funded thro ugh the collection
of the overnight hotel tax from County hotels, bed & breakfasts, and campgrounds; and
WHEREAS, the mission of the CACVB is to enhance the economic prosperity of the County by promoting,
selling, and marketing the destination; and
WHEREAS, the CACVB supports and promotes the Monticello Artisan Trail, a vibrant agricultural scene and
historic landmarks that attract out-of-area visitors who can enjoy the beautiful Albemarle County landscape; and
WHEREAS, in its most recent report, the Virginia Tourism Corporation disclosed that for 2010, $274.4
million in direct visitor spending occurred in Albemarle County; and approximately 2,832 jobs in Albemarle County
are directly supported through the tourism and hospitality industry, which includes lodging, food service,
attractions, transportation, agritourism, and the arts; payroll for these individuals was $50.6 million; and
WHEREAS, the U.S. Travel Association estimates that “1 out of every 9 jobs in the U.S. depends on travel
and tourism;” and
WHEREAS, the U.S. Travel Association further estimates that “each U.S. household would pay $1,000 more
in taxes without the tax revenue generated by the travel and tourism industry;” and
WHEREAS, every citizen in Albemarle County benefits from the posit ive economic impact of the tourism
industry; and, it is fitting that we recognize the importance of travel and tourism to the health and vibrancy of our
community;” and
NOW, THEREFORE, BE IT RESOVLED, that I, Ann Mallek, Chair of the Albemarle County Board of
Supervisors, do hereby proclaim the week of
May 5 - 13, 2012
as
NATIONAL TOURISM WEEK
in Albemarle County, and I call upon all citizens to recognize the value of the tourism industry in our community and
to observe this week with appropriate ceremonies and activities.
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ATTACHMENT 2
SENIOR INDEPENDENCE DAY
WHEREAS, we are ever mindful that our nation is built on the wisdom, talents, and hard work of those
who were born before us; and
WHEREAS, we acknowledge with gratitude their contributions to those great gifts of peace and
prosperity which we now enjoy; and
WHEREAS, as a society fortified by independence, our aim is to nurture those who are younger and
follow the example of those whose years exceed ours; and
WHEREAS, our older citizens have worked long and hard to ensure that our lives are better, and our
community acknowledges and supports their right to live independently and actively into
their later years.
NOW, THEREFORE, I, Ann H. Mallek, Chair, on behalf of the Albemar le County Board of Supervisors, do
hereby proclaim May 25, 2012, Senior Independence Day, and call upon all of our
citizens to serve one another and the common good by celebrating this day going
forward.
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ATTACHMENT 3
On behalf of the citizens and the Board of Supervisors of Albemarle County,
we would like to recognize and commend
Spring Hill Baptist Church
for their collaborative work with the Albemarle County Social Services Family Support Program and Agnor
Hurt Elementary School. Spring Hill Baptist Church makes a significant contribution to the community
through a variety of programs. We honor Spring Hill Baptist Church today for two of those programs –
The Saturday Tutoring Program and The Summer Day Camp.
The Tutoring Program began October 1, 2005 with five children and serves twenty-five children today.
Some of these children are returning middle school students who also support the younger children. The
service is free to the children and provided every Saturday by church volunteers and t he Youth Minister. It
includes transportation, lunch, educational games and outdoor activity. The church also pays for use of
the space at the school.
The Summer Day Camp began in 2008 serving twenty-two children for one week but grew to two one
week camps serving fifty elementary and returning middle school students in 2011. The camp, staffed by
church volunteers, provides academic tutoring, indoor and outdoor sports & games, fishing, swimming,
nature walks, arts & crafts, and woodworking. All campers also get breakfast, lunch and snacks. A bus
and driver are provided by the County Schools but the church pays for the entire camp including food,
materials, and all transportation costs.
We are strengthened and enriched as a community by the skills and dedication this church contributes to
the community. As a local government, we could not begin to fund all the many services we receive for
free from this church that help make us a nationally recognized place to live.
The Albemarle County Board of Supervisors congratulates Spring Hill Baptist Church for the success of
these two programs and expresses its thanks for the outstanding work they continue to do in support of
our community.
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ATTACHMENT 4
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ATTACHMENT 5
RESOLUTION OF THE BOARD OF SUPERVISORS OF
ALBEMARLE COUNTY, VIRGINIA
WHEREAS, the Economic Development Authority of Albemarle County, Virginia (the "Authority"),
has considered the plans of Sentara Healthcare (the "Company"), a Virginia non-stock corporation that is
the sole corporate member of Martha Jefferson Hospital (the "Hospital"), for the issuance by the
Economic Development Authority of the City of Norfolk (the "Norfolk Authority") of its revenue and
refunding bonds (the "Bonds") in an aggregate principal amount of up to $300,000,00 0 to assist the
Company and its affiliates in (a) financing or refinancing the construction and equipping of a new Sentara
Leigh Hospital bed tower to substantially replace the existing Sentara Leigh Hospital, located at 830
Kempsville Road in Norfolk, Virginia, including construction and equipping of the new bed tower, a
replacement central utility plant, new structured parking, a new main entrance, telephone communications
/ infrastructure for the bed tower, improved clinical and support space, and renova tions to public corridors;
(b) advance refunding the entire principal amount of, and the accrued interest on, the Authority's Hospital
Revenue Bonds (Martha Jefferson Hospital), Series 2002 (the "2002 Authority Bonds"), which financed
certain capital projects and equipment of the Hospital, now located at 500 Martha Jefferson Drive in
Albemarle County, Virginia (the "County"); (c) advance refunding the entire principal amount of, and the
accrued interest on, the Industrial Development Authority of the County of Prince William Hospital Facility
Revenue Bonds (Potomac Hospital Corporation of Prince William), Series 2003, which financed certain
capital projects of Sentara Potomac Hospital, located at 2300 Opitz Boulevard in Prince William County,
Virginia; (d) funding any required reserve funds; and (e) financing costs of issuance allocable to the
Bonds;
WHEREAS, as referenced above, a portion of the proceeds of the Bonds will be applied to advance
refund obligations of the Authority the proceeds of which were allocated to facilities of the Hospital located in
the County;
WHEREAS, the Authority held a public hearing on April 10, 2012, with respect to the advance
refunding of the 2002 Authority Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986,
as amended (the "Code");
WHEREAS, Section 147(f) of the Code provides that the highest elected governmental officials of
the governmental unit having jurisdiction over the area in which any facility financed with the proceeds of
a private activity bond is located shall approve the issuance of such bond;
WHEREAS, the Hospital is located in the County and the members of the Board of Supervisors of
Albemarle County, Virginia (the "Board"), constitute the highest elected governmental officials of the
County;
WHEREAS, the Authority has adopted a resolution recommending that the Board approve the
issuance of the Bonds; and
WHEREAS, a copy of the Authority's resolution, a statement in the form prescribed by Section
15.2-4907 of the Code of Virginia of 1950, as amended (the "Virginia Code"), and a reasonably detailed
summary of the comments expressed at the public hearing, as required by Section 15.2-4906 of the
Virginia Code, have been filed with the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE
COUNTY, VIRGINIA:
1. That the Board approves the issuance of the Bonds by the Norfolk Authority to the extent
required by the Code.
2. That the approval of the issuance of the Bonds, as required by the Code, does not
constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the
Company, the Hospital or any other person, and that the Bonds shall provide that the Authority and the
County, among others, shall not be obligated to pay the Bonds or the interest thereon or other costs
11
incident thereto, and neither the faith or credit nor the taxing power of the Commonwealth of Virginia or
the County shall be pledged thereto.
3. That this resolution shall take effect immediately upon its adoption.
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AT TACHMENT 6
COMMUNITY USE OF COUNTY
FACILITIES
A) Generally
1. The Board of Supervisors believes in the full and best possible utilization of the physical
facilities belonging to the citizens of the County. To achieve this end, the use of County
facilities for governmental, school and related activities, as well as by outside organizations
and groups, shall be encouraged when these activities will not interfere with the routine
business of the County.
2. Proper protection, safety and care of County property shall be primary considerations in the
use of County facilities.
B) Eligible Organizations
1. The Board has classified various organizations and groups for the purposes of priority and
the charging of fees.
1. Classification
I. County government and School-affiliated or related groups.
II. Youth agencies, educational, recreational, cultural, political, civic, charitable, social,
veterans’ or religious groups or organizations.
III. Profit making or Private groups, organizations, or businesses.
2. Membership
The membership of any group or organization requesting the use of County facilities must
be largely from the County of Albemarle. This restriction shall not exclude the use of
certain facilities, as determined by the County Executive, by state and national
organizations that have a local sponsoring division of such organization.
3. Commercial Activities
Commercial use of County property by any organization or individual is expressly
prohibited.
C) Applications and Approval
1. Applications must be sponsored by reputable and established clubs, societies or
organizations that can be held responsible for the payment of charges, compensation for
damages to property and for use of the property in reasonable conformity with the regulations
on the application.
2. The Board authorizes the County Executive or his designee to approve all applications for the
use of County facilities that meet the requirements of the Board, that comply with
implementing regulations the County Executive deems necessary to pr otect County property
and that do not conflict with established business or commercial interests in the community.
The County Executive shall design such application forms as are required. The completed
and signed form shall be a binding agreement upon t he applicant and the County.
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3. No rental application will be considered more than six months prior to the desired rental date.
4. The County Executive or his designee reserves the right to cancel a rental contract up to ten
calendar days prior to a scheduled rental.
5. The Lane Auditorium and COB – 5th Street Room A are available during business hours (8:00
a.m. – 5:00 p.m. Monday through Friday) only if the applicant provides shuttle bus services or
off-site parking for participants of the meeting. On-site parking is not available for large
meetings during business hours.
6. All activities shall end, with County facilities vacated, no later than 10:00 p.m.
7. The Lane Auditorium is not available on any day during which a local government board,
commission, or other duly appointed entity is scheduled to use the facility due to the
possibility of these meetings running beyond the scheduled end time.
8. Meeting rooms and Auditorium are not available on holidays, scheduled or declared, when
the County Office Building is closed.
9. Reservations will automatically be cancelled when the County office buildings are closed due
to inclement weather or emergency conditions.
10. County Office Buildings’ Grounds and Parking Lots:
a. Unless otherwise specifically allowed in this policy, the Grounds of the County Office
Buildings are not open for public use. For purposes of this restriction, the Grounds do not
include parking lots that are open for public use or sidewalks, provided that ingress and
egress are not obstructed and that use of those parking lots or sidewalks does not
interfere with the conduct of County business.
b. Parking in County parking lots for purposes not related to business being conducted in or
on County facilities shall not be permitted during the County’s regular business hours, or
during meetings of the Board of Supervisors, Planning Commission, or School Board. In
addition, there shall be no public parking in such lots between the hours of 2:00 a.m. and
6:00 a.m. At such other times, unrestricted spaces in parking lots are open to the public
for general parking purposes.
c. Veterans’ Memorials. The County Executive or his designee may consider requests for
the use of the area in proximity to the veterans’ memorials on the Grounds by veterans ’
groups or organizations consistent with this policy. Such requests must be made and
approved no less than 5 business days before the proposed activity.
d. At no time shall vehicles be parked on the lawns or pedestrian walkways.
e. Unauthorized users of County facilities or Grounds are subject to removal and/or
prosecution for trespassing.
D) Fees (See Attachment)
1. The County Executive shall establish a minimum schedule of fees and may make additional
adjustments in the fees. The minimum schedule and additional adjustments shall be based
upon the classification of the group or organization, the facilities to be used, the size of the
group, the objectives of the organization, the approximate cost to the County and the purpose
for which the facility will be used.
2. In general, the County Office Building Rental Charges schedule (attached below) will apply.
3. A full rental fee shall be charged to all groups (except Classification I) when County facilities
are to be used for fund raising and/or when an admission charge is levied.
4. All fees must be paid at least seven (7) calendar days in advance, and the sponsoring
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organization whose name appears on the application shall be held responsible for any and all
damages to property and equipment.
E) Protection of County Property
1. An employee or agent of the County shall be on duty on the property at times when the
facilities are in use. No equipment or furnishings may be used or moved without the consent
of the employee in charge if such usage is not in conformity with the contracted agreement.
The employee in charge may expel any group if said group, after ample warnings, fails to
adhere to the provisions of their rental agreement.
2. The sponsoring organization shall be responsible for crowd control measures, inclu ding the
employment of police protection when required. Such control shall be arranged in advance
when deemed necessary by the County Executive or his designee.
F) Safety
1. Organizations and individuals using the facility shall be responsible for familiar izing
themselves with the nearest exits in case of emergency evacuation. Each conference room
has a Fire Escape Plan posted at its entrance which shows the primary and secondary
escape routes.
G) Deposits
1. A cash bond or deposit may be required at the discretion of the County Executive or his
designee prior to use of the property.
Lane Auditorium and COB-5th Street Room A Rental Charges
Classification Weekday-Business Hours Weekday-Evening
I. County/Schools* No Charge No Charge
II. Youth agencies, educational,
recreational, cultural, political, civic,
charitable, social, veteran’s or
religious groups or organizations
$18.00 flat fee $40.00 per hour
III. Profit Making or Private Groups,
Organizations or Businesses
$200.00 flat fee $200.00 flat fee
* Departments directly supervised or sponsored by the County Executive/Superintendent or sponsored by
the local office of the Virginia Cooperative Extension
The Lane Auditorium and COB – 5th Street Room A are available during business hours (8:00 a.m.-5:00
p.m. Monday through Friday) only if the Applicant provides shuttle bus services or off -site parking for
participants of the meeting. On-site parking is not available for large meetings during business hours.
County Office Building Meeting Rooms Rental Charges (Other than for Lane Auditorium and COB-5th
Street Room A)
Classification Weekday-Business Hours Weekday-Evening
I. County/Schools* No Charge No Charge
II. Youth agencies, educational,
recreational, cultural, political, civic,
charitable, social, veteran’s or
religious groups or organizations
$18.00 flat fee $40.00 per hour
III. Profit Making or Private Groups,
Organizations or Businesses
$40.00 per hour $40.00 per hour
* Departments directly supervised or sponsored by the County Executive/Superintendent or sponsored by
the local office of the Virginia Cooperative Extension
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Additional Charges
1. Each additional room used shall incur an additional charge, pursuant to the above schedule.
2. Requests to set up additional chairs/tables shall incur a flat $18.00 charge.
3 Any portion of a meeting scheduled past 5:00 p.m. will be subject to the applicable weekday evening
rate.
4. For any event at which food is served, a $150.00 security deposit will be charged, to be returned
upon satisfactory inspection of facility.
_____
Application Number____________
APPLICATION FOR RESERVATION OF
ALBEMARLE COUNTY FACILITIES OR GROUNDS
I (we) __________________________________________________________, on behalf of
___________________________________________________________________ (organization) (the
“Applicant”), have read and understand the attached rules and regulations and in accordance with same, I
(we) hereby make application for the use of Room ____________ (space wanted) on
_________________ (date), between the hours of ___________ and ___________ under the conditions
indicated below:
1) The exact purposes, for which the space will be used, including the exact kind of equipment and
apparatus to be brought on the property and any special equipment des ired to be used:
_____________________________________________________________________________
______________________________________________________________________
2) The following person(s) (include contact information) will be in charge of the program:
_____________________________________________________________________________
______________________________________________________________________
3) The schedule of admission charges will be as follows:
_____________________________________________________________________________
______________________________________________________________________
4) The proceeds from such charges will be distributed and used as follows:
_____________________________________________________________________________
______________________________________________________________________
5) Number of anticipated people attending:_________________________________________
Number of anticipated parking spaces needed: ____________________________________
6) Will food be served during this event (YES/NO)? _________________________________
General Rules and Responsibilities of Individuals/Organizations Using County Facilities
On behalf of the Applicant, the undersigned acknowledges and hereby agrees to ensure
compliance with the following rules and responsibilities:
1. The rental fee shall be paid prior to the rental date.
2. A representative designated as the Applicant’s “responsible individual” shall remain on site
throughout the rental period.
3. The Applicant shall provide appropriate supervision of all the individuals using the facility (to
include the audience in case of performances).
4. The Applicant shall ensure all general and specific rules and regulations are adhered to, and
safeguard all County property entrusted into its care.
5. Only the room/facility specifically requested and paid for (and adjacent restrooms) shall be used.
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6. Auditorium furniture shall not be moved or otherwise rearranged.
7. No food or drink shall be brought into the Lane Auditorium.
8. Other than guide dogs, hearing dogs, and service dogs for persons with disabilities, no animals
shall be allowed in County buildings, without the County’s prior consent.
9. No tobacco or alcohol shall be brought onto any County grounds or into any Count y facility.
10. Rental of the Lane Auditorium shall not include the use of its audio/visual/recording/ computer
equipment, except by Class 1 Departments (directly supervised by the County
Executive/Superintendent or sponsored by the Virginia Cooperative Extension). Other groups
may bring their own equipment, if desired.
11. The Applicant shall be responsible for all damage to County property and shall either
(choose one):
______(a) Maintain commercial general liability insurance (of not less than $1,000,000 per
occurrence and $2,000,000 aggregate combined limit) that insures it, the County of Albemarle, its
officers, employees and agents against claims of personal injury, including death, as well as
against claims for property damage, which may arise from the operations of the Applicant, of any
agent, or of anyone directly or indirectly employed by either of them. The Applicant shall
provide Certificate(s) of such insurance; OR
______(b) Indemnify and hold harmless the County and any of its officers, employees and agents for any
and all claims of any kind asserted for any damage, loss, injury or death to persons or property
arising out of the above use of County property, including attorney’s fees.
Nothing herein shall be construed as a waiver of the sovereign immunity of the County.
Failure to adhere to these terms and conditions may be used as grounds to bar future use of
County facilities. Allowing a group/organization to use the County’s facilities does not constitute an
endorsement of the group/organization’s policies, beliefs or practices.
I hereby certify that I am authorized to sign on behalf of the Applicant. I assume full responsibility
for compliance with the above Rules.
Signed ________________________________________
(Applicant)
By ___________________________________________
Address _______________________________________
Phone Number __________________________________
______________________________________________________________________________
FOR OFFICE USE ONLY - ACTION TAKEN
1) ( ) Approved for use of Room ____________ on _____________________________
pending receipt of rental fee.
2) Total rental fee: $_________________ Due Date(s):_______________________
3) Classification:____________________________
4) ( ) Disapproved for reason described below:
_____________________________________________________________________________
___________________________________________________________________
County of Albemarle (General Services)
By:_________________________________
Revised: 9/30/99, 7/3/02, 3/19/08, 4/7/2010,
4/22/10, 01/27/2012
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ATTACHMENT 7
ALBEMARLE COUNTY RECOMMENDED PRIORITIES FOR FY 2013-2018 SYIP
MAY 2, 2012
I. MAJOR IMPROVEMENTS
1. Improvements to Route 29 North Corridor:
a. Funding of 29H250 Phase II Study, Option B design recommendations, most
particularly additional north and southbound lanes on Route 29 from the
Hydraulic Road intersection to the Route 250 Bypass and an additional ramp
lane from Route 29 southbound onto the Route 250 Bypass West; Places 29
Priority project; Primary/Proffer/City funds – Partial funding committed to
design and construct.
b. Construct Hillsdale Drive extension from Hydraulic Road to Greenbrier Drive;
Places 29 Priority project; Urban funds/Private right of way donations –
Designed and being funded to construct.
c. Construct Berkmar Drive extension. Places 29 Priority project; Portion being
constructed in Hollymead Town Center; CIP funding – available for design
only (no funding to construct).
2. Improve Route 250 East corridor as recommended in the Pantops and Village of Rivanna
Master Plans (improvements to I-64 interchange, pedestrian crossings in Pantops,
parallel roads, new bridge/crossing at Rivanna River and widening of Route 250 east
from the I-64 interchange to Village of Rivanna). [note: I-64 exit ramp improvements
completed] Portions of parallel roads constructed in private projects; no additional
funding to design or construct.
3. Improvements in accord with the recommendations of the Crozet Master Plan:
a. Implement sidewalk plan (per Downtown Sidewalk and Parking Study and Crozet
Master Plan); CIP/Enhancement/Revenue Sharing funds - Crozet Ave.
Streetscape project designed and funded to construct.
b. Create bike lanes to and in downtown; Secondary/Revenue Sharing funds –
Jarman’s Gap Rd. under construction; Library Ave. partially built.
c. Construct Eastern Avenue, to include the Lickinghole Bridge and a railroad
crossing; Portion constructed in private project; Location plan complete. No
funding to design or construct.
d. Construct un-built sections of Library Ave. east from Crozet Avenue to Hill Top
St. CIP funds - Portion constructed; No additional funding to design or
construct.
4. Widen Route 20 North from Route 250 to Elks Drive/Fontaine Drive intersection,
including bike lanes and sidewalks. No funding.
5. Undertake improvements recommended in the Southern Urban Area B Study, including
improvements to Fontaine Avenue and construction of Fontaine Avenue to Sunset
Avenue connector road. Proffer for a portion of Fontaine Ave. to Sunset Ave.
Connector; No additional funding to design or construct.
6. Widen Route 20 South from I-64 to Mill Creek Drive, including bike lanes and sidewalks.
No funding.
7. Improve two intersections on Route 20 (Valley Street) in Scottsville: the Warren Street
intersection and the Hardware Street intersection. No funding.
II. TRANSIT IMPROVEMENTS
1. Regional Transit Authority - Funding to establish a regional transit authority to provide
expanded transit service to Albemarle County and Charlottesville. No funding.
2. Expand Existing Service - Funding to expand existing transit service capacity for CAT,
JAUNT and RideShare, including capital projects to enhance capital oper ations (such as
bus pull-outs, shelters, etc.). Limited funding in CIP for 2-4 bus stops/shelters.
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3. Funding for Transit Operational Costs - Fully fund the State’s existing formula share of
transit operating costs or provide fuel subsidies in the face of ra pidly escalating fuel
costs. Services provided in County by CAT are County funded.
4. Inter-City Rail – Maintain increased inter-city rail service initiated to
Charlottesville/Albemarle County in 2009. State funded through 2012.
5. Provide new service to Avon Street/Urban Neighborhood 4 area. No funding.
6. Provide new service in the US 29 North corridor/Hollymead/Airport. No funding.
III. SAFETY IMPROVEMENTS
1. Construction of pedestrian walkways and/or bikeways along primary roads in the
County’s Urban Neighborhoods and Development Areas as part of road
widening/improvement projects. Absent major road improvements, the following are
prioritized for pedestrian and/or bikeway improvement:
a. Route 240 in downtown Crozet; Enhancement/Revenue Sharing funds –
Crozet Ave. streetscape project designed and funded to construct.
b. Pedestrian crossings at strategic locations on Rt 29 North; No funding.
c. Route 250 East in Pantops - complete existing sidewalk system through
extension and connections; provide pedestrian crossings at strategic locations ;
CIP funding – under construction.
d. Route 250 West from the City limits to the 250 Bypass area; No funding.
e. Route 20 South from City limits to Mill Creek Drive extended. No funding.
f. Route 250 West in Crozet (Cloverlawn/Blue Ridge Shopping Center/Cory
Farms subdivision area). Limited funding available (County CIP).
2. Intersection improvements on Route 250 West at: 1) Tilman Road; 2) Owensville Road;
3) Route 240 (at Mechums River Bridge). Improvements to address traffic control,
such as traffic light, round-about, or other such improvements. No funding.
3. Full lane widths, paved shoulders and spot improvements on Route 22 and Route 231.
No funding.
4. Traffic control improvements at the intersection of Route 250 West and Route 151 (traffic
light, round-about, or other such improvements). No funding.
OTHER APPROVED PROJECTS FULLY FUNDED IN THE STATE SIX YEAR IMPROVEMENT PLAN
Rt. 250 Bypass, Construct Interchange with McIntire Road (Charlottesville)
McIntire Road Extended, Construct 2 Lanes (Charlottesville)
Route 29 Corridor Improvements, reconstruction with added capacity from
Ashwood Boulevard to Town Center Drive
Route 29 Western Bypass, New Construction
Bridge Replacement, Route 250 over Little Ivy Creek
Various spot and safety improvements--5 projects on Rt. 29, Rt. 53, Rt. 20, Rt. 250
(flashing lights, shoulder widening, signage and guardrail, turn lane
improvements)
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ATTACHMENT 8
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ATTACHMENT 9
ORDINANCE NO. 12-2(1)
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, ARTICLE II, BOARD
OF SUPERVISORS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA.
BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 2,
Administration, Article II, Board of Supervisors, of the Code of the County of Albemarle, Virginia, is hereby
amended and reordained by amending Section 2-202, Compensation of Board of Supervisors, as follows:
CHAPTER 2. ADMINISTRATION
ARTICLE II. BOARD OF SUPERVISORS
Sec. 2-202 Compensation of board of supervisors.
The salary of the board of supervisors shall be fourteen thousand eight hundred thirty -four
($14,834.00) for each board member effective July 1, 2012. In addition to the regular salary, the vice -
chairman shall receive a stipend of thirty-five dollars ($35.00) for each and every meeting chaired and the
chairman shall receive an annual stipend of one thousand eight hundred dollars ($1,800.00).
(6-13-84; 5-8-85; 5-14-86; 7-1-87; 7-6-88; 6-7-89; Ord. of 6-13-90; Ord. of 8-1-90; Ord. of 8-7-91; Ord. of
7-1-92; Ord. No. 95-2(1), 6-14-95; Ord. No. 98-2(1), 6-17-98; Code 1988, § 2-2.1; Ord. 98-A(1), 8-5-98;
Ord. No. 99-2(1), 5-5-99; Ord. No. 00-2(1), 6-7-00; Ord. 01-2(2), 6-6-01; Ord. 02-2(2), 5-1-02; Ord. 03-
2(1), 6-4-03; Ord. 04-2(1), 6-2-04; Ord. 05-2(1), 6-1-05, Ord. 06-2(1), 6-7-06; Ord. 07-2(1), 6-6-07; Ord.
08-2(2), 6-4-08; Ord. 11-2(1), 5-4-11; Ord. 12-2(1), 5-2-12)
State law reference--Compensation of board of supervisors, Va. Code § 15.2-1414.3.
This ordinance shall be effective on and after July 1, 2012.
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ATTACHMENT 10
ORDINANCE NO. 12-10(1)
AN ORDINANCE TO AMEND CHAPTER 10, OFFENSES-MISCELLANEOUS, OF THE CODE OF THE
COUNTY OF ALBEMARLE, VIRGINIA
BE IT ORDAINED By the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 10,
Offenses-Miscellaneous, is hereby amended and reordained as follows:
By Adding:
Sec. 10-120.1 Designation of Police to Enforce Trespass Violations
Chapter 10. OFFENSES-MISCELLEANOUS
Sec. 10-120.1 Designation of Police to Enforce Trespass Violations
An owner, lessee, custodian, or person lawfully in charge of any real property may designate the
Albemarle County Police Department as a “person lawfully in charge of the property” for the purpose of
forbidding another to go or remain upon the lands, buildings, or premises as specified in the designation.
The decision whether to accept or rescind any such designation is s olely within the discretion of the chief
of police or his designee, who may base his decision on factors including, but not limited to, resource
levels of the police department and the proper allocation of resources. Any such designation shall be in
writing on forms promulgated by the chief of police and the county attorney and shall be kept on file with
the police department. The chief of police, in consultation with the Commonwealth’s Attorney and the
county attorney, shall promulgate rules, regulations, and/or procedure for the acceptance, use, and
rescission of such designation.
State law reference – Va. Code § 15.2-1717.1.