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ACTIONS
Board of Supervisors Meeting of June 5, 2013
June 6, 2013
AGENDA ITEM/ACTION
ASSIGNMENT
PODCAST
1. Call to Order.
Meeting was called to order at 9:02 a.m., by
the Chair, Ms. Mallek. All BOS members were
present, except Mr. Dumler. Also present were
Tom Foley, Larry Davis, Ella Jordan and Travis
Morris.
Listen
Non Agenda.
Mr. Snow read a statement from Mr. Dumler
announcing his resignation as the Scottsville
District representative on the Board of
Supervisors.
By a vote of 5:0, ADOPTED process for filling
the Scottsville District vacancy on the Board:
within 15 days of today, County to file petition
with Circuit Court asking Court to set special
election for November 5, 2013; AUTHORIZED
advertisement of vacancy from June 6 through
June 20th; candidates to make public
comments on interest to fill Board seat and
respond to questions from Board members on
July 3rd; Board to go into closed meeting to
discuss the candidates; and Board to make
appointment on July 10th.
4. Adoption of Final Agenda.
Item 8.1, Resolution: Airport Runway
Construction Project, was moved to Item 17a
on the regular agenda.
Item 17, Justice Reinvestment Initiative
Program, was moved up on the agenda to Item
11a.
Item 15, SP-2012-00032. Bellair CSA Barn,
was moved to consent agenda for deferral to
July 3, 2013.
Ms. Mallek added to the end of the agenda for
discussion a request to study how neighboring
communities allow paid fire staff to volunteer in
their locality.
By a vote of 5:0, ADOPTED the final agenda.
Listen
5. Brief Announcements by Board Members.
Dennis Rooker:
Mentioned transportation meeting that he and
Mr. Thomas attended with InSync traffic
management system.
Ann Mallek:
Recognized the Albemarle students who
excelled in the Global Finals of Destination
ImagiNation competition in Knoxville, TN.
6. Recognitions:
a. Introduction of Jim Northup, Superintendent,
Shenandoah National Park .
HELD.
b. Department of Social Services Family Support
Program, Kathy Ralston.
HELD.
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c. Business Appreciation Week 2013.
Chair read proclamation and recognized Susan
Stimart. Recognized Barbara Kessler, PWN
Co-Chair, and Elizabeth Bouldin-Clopton,
Workforce Center Manager and Goodwill
Industries employee; Clay Wimberlery,
President, and Chuck Pistole, Customer
Service Manager, from Wimberley
Photography; and Kelly Louk, Executive
Director, and Danielle Flippin, Community
Relations, from Heritage Inn.
(Attachment 1)
7. From the Public: Matters Not Listed for Public
Hearing on the Agenda.
Jonathan Boersma spoke about blasting at the
Airport.
Daniel Bowman spoke about action Board took
on proposed Route 29 north bypass.
Preston Gentry, Tom Loach and Timmy
Cersley asked the Board to reconsider its
decision and allow paid career staff to
volunteer at fire station.
Charles Battig spoke about wi-fi in the School
system.
Nancy Carpenter spoke about the need to
resolve the housing voucher issue at The
Crossing, and commented on the justice
Reinvestment Initiative Program.
John Martin spoke about the need for planning
for the future of solid waste.
Gary Grant presented the Board with a
Resolution of Appreciation from the JMRL.
Helen Cauthen shared with the Board the
Central Virginia Partnership for Economic
Development’s new regional brochure and to
officially announce its new name.
Steve Peters expressed support in Mr.
Dumler’s resignation from the Board.
Stacey Norris spoke about animal welfare
laws.
A. C. Shackelford thanked the Board for its
continued funding of the Virginia Cooperative
Extension.
Listen
8.1 Resolution: Airport Runway Construction Project.
Moved to Item 17a.
Listen
8.2 Public Recreational Facilities Authority Fiscal
Services Memorandum of Agreement.
AUTHORIZED County Executive to execute
proposed Memorandum of Agreement,
approved as to form and content by the
County Attorney, for the provision of fiscal
services to the Albemarle County PRFA.
County Attorney’s office:
Provide Clerk with fully executed
copy of document. (Attachment
2)
8.3 FY 2013 Budget Amendment and Appropriations.
APPROVED appropriations #2013091,
#2013092, #2013093, #2013094, #201309 5,
#2013096, #2013097, and #2013098 to
provide funds for various local government
projects and programs.
Clerk: Forward copy of signed
form to OMB, Finance and
appropriate individuals.
8.4 FY 13/14 Resolution of Appropriations.
Pulled for discussion at the end of agenda.
8.5 FY 13/14 Historic Preservation Funding. OMB: Prepare appropriation
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AUTHORIZED the expenditure of $13,000 as
proposed by the Albemarle Charlottesville
Historical Society with the condition that any
unused funds be returned to the County to be
used by Community Development for
assistance with updating the County’s GIS
information on Registered Historic Resources.
Based on the Board’s direction, staff will
prepare an appropriation for approval at a
future Board meeting
form.
Community Development:
Proceed as approved.
8.6 Capital Improvement Program Process.
APPROVED the revised charters for the TRC
and the OC (Attachment B), and APPROVED
the FRC Charter to implement the following
changes to the CIP Process:
Maintain a two-year CIP to the Board
planning cycle that allows new requests
each year of the cycle and amends the
CNA (years 6-10) every other year in the
second year of the planning cycle;
Revise the TRC Charter to reflect the
primary deliverable of TRC will be a
ranked summary of projects and, in
consultation with the FRC, forwarding a
balanced five-year CIP to the Board;
Revise the OC Charter to establish the
Director of OFD as the co-facilitator for the
OC; and
Implement the FRC Recommendation.
OFD/OMB: Proceed as
approved. (Attachment 3)
8.7 Rivanna Solid Waste Authority (RSWA) Support
Agreements.
AUTHORIZED County Executive to sign
agreements with RSWA on behalf of the
County, subject to approval as to content and
form by the County Attorney
Community Development/
General Services: Proceed as
approved.
County Attorney: Provide Clerk’s
office with fully executed copy of
agreements. (Attachment 4)
8.7a SP-2012-00032. Bellair CSA Barn (Sign # 90).
DEFERRED to July 3, 2013.
Clerk: Schedule on the agenda.
9. Virginia Tourism Development Financing Program .
DIRECTED staff to develop a draft ordinance
and bring back to the Board.
Lee Catlin: Proceed as directed.
Listen
10. Division Chief of Volunteer Services.
By a vote of 5:0, ENDORSED the addition of
the Chief of Volunteer Services position as
presented with the expectation that it will
enhance the performance of the overall
combination system through improved
coordination, communication and collaboration
between and among the various volunteer
departments and the career staff.
Human Resources/Fire/Rescue:
Proceed as approved.
Listen
11. Community Health Improvement Plan, Lillian
Peake.
RECEIVED.
Listen
11a. Justice Reinvestment Initiative Program .
RECEIVED.
Listen
12. Closed Meeting.
At 12:14 p.m., the Board went into Closed
Meeting pursuant to Section 2.2-3711(A) of the
Code of Virginia under Subsection (1) to
consider appointments to boards, committees,
and commissions in which there are pending
Listen
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vacancies or requests for reappointments;
under Subsection (7) to consult with and be
briefed by legal counsel and staff regarding
specific legal matters regarding a lease of
County property; and under Subsection (7) to
consult with and be briefed by legal counsel
and staff regarding specific legal matters
requiring the provision of legal advice related to
the negotiation of a regional public safety
agreement.
13. Certified Closed Meeting.
At 1:32 p.m., the Board reconvened into open
meeting and certified the closed meeting.
14. Boards and Commissions: Appointments.
APPOINTED Mr. Ronald Spears to the
Community Policy & Management Team with
said term to expire July 1, 2016.
REAPPOINTED Ms. Kirsten Miles, Mr. John
Donohue, and Mr. Michael Peoples to the
Jefferson Area Disability Services Board with
said terms to expire June 30, 2016.
REAPPOINTED Mr. Tom Weaver, Mr. Dennis
Dutterer, Mr. George Emmitt, Ms. Diane Caton,
Mr. Ronald Cottrell, Mr. Lynwood Bell and Mr.
John Chavan to the Pantops Community
Advisory Council with said terms to expire
June 30, 2016.
APPOINTED Mr. A. Bruce Dotson to the
Piedmont Virginia Community College Board
with said term to expire June 30, 2017.
REAPPOINTED Ms. Nancy Gansneder to the
Region Ten Community Services Board with
said term to expire June 30, 2016.
REAPPOINTED Mr. Rod Gentry to the
Workforce Investment Board with said term to
expire June 30, 2016.
APPOINTED Ms. Janet Turner-Giles to the
Workforce Investment Board with said term to
expire June 30, 2014.
Clerk: Prepare appointment/
reappointment letters, update
Boards and Commissions book,
webpage, and notify appropriate
persons.
15. Pb. Hrg: SP-2012-00032. Bellair CSA Barn (Sign
# 90).
Moved to Consent Agenda Item 8.7a.
16. Pb. Hrg: SP-2013-00003. Verizon Wireless/
Simeon/Orrock Property - Tier III Personal
Wireless Service Facility (Sign # 6).
By a vote of 5:0, APPROVED SP-2013-00003
Orrock Property Verizon Tier III PWSF with the
conditions outlined by staff.
Clerk: Set out conditions of
approval. (Attachment 5)
Listen
17. Justice Reinvestment Initiative Program .
Moved to Item 11a.
17a. Resolution: Airport Runway Construction Project.
By a vote of 5:0, ADOPTED Resolution
Clerk: Forward copy of signed
resolution to Melinda Crawford
and County Attorney’s office.
(Attachment 6)
Listen
18. From the Board: Committee Reports and Matters
Not Listed on the Agenda.
By a vote of 5:0, APPROVED the Annual
Resolution of Appropriations for FY 13/14 that
allocates a total of $322,454,521 to various
General Government and School Division
Clerk: Forward copy of signed
resolution to OMB, Finance and
County Attorney’s office.
(Attachment 7)
Listen
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operating, capital improvement, and debt
service accounts for expenditure in FY 13/14.
By a vote of 5:0, APPROVED the Resolution of
Official Intent to Reimburse Expenditures with
Proceeds of a Borrowing.
Ann Mallek:
Asked County Executive to schedule on future
agenda report on the functioning of the Fire &
Rescue Ordinance.
Discussed allowing paid fire staff to volunteer
in the County.
Clerk: Forward copy of signed
resolution to OMB, Finance and
County Attorney’s office.
(Attachment 8)
County Executive: Notify Clerk
when ready to schedule on
agenda.
19. From the County Executive: Report on Matters
Not Listed on the Agenda.
There were none.
20. Adjourn.
At 2:48 p.m., the meeting was adjourned.
ewj/tom
Attachment 1 – Proclamation – Business Appreciation Week 2013
Attachment 2 – Public Recreational Facilities Authority Fiscal Services Memorandum of Agreement
Attachment 3 – Revised Technical Review Committee Charter; Revised Oversight Committee Charter;
Financial Review Committee Charter
Attachment 4 – Rivanna Solid Waste Authority (RSWA) Support Agreements
Attachment 5 – Conditions of Approval on Planning items
Attachment 6 – Resolution: Airport Runway Construction Project
Attachment 7 – Resolution of Appropriations
Attachment 8 – Resolution of Official Intent to Reimburse
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ATTACHMENT 1
Business Appreciation Week 2013
WHEREAS, Governor Robert F. McDonnell has recognized June 3 – 7, 2013 as Business Appreciation
Week in the Commonwealth of Virginia, where an attractive and prosperous business
environment has been fostered since 1607; and
WHEREAS, economic vitality is a stated goal of Albemarle County’s Strategic Plan and an important
component of our Comprehensive Plan; and
WHEREAS, businesses succeed in providing economic opportunities while supporting the County’s goals and
values of resource protection and an attractive, vibrant, and livable community; and
WHEREAS, Albemarle County businesses strengthen our County by promoting job creation, innovative
technologies, and employ a diverse workforce to preserve the economic well-being of all our
citizens; and
WHEREAS, Albemarle County applauds the success of the Virginia Workforce Center – Charlottesville that
provides valuable resources to both job seekers and employers to help our local workforce
enhance their skills for the needs of today’s work environments by offering grant resources toward
training programs and certifications; and connecting employers to important work -force related tax
incentives, grant resources and local talent; and
WHEREAS, Albemarle County is very pleased to recognize local businesses and workforce development
partners during Business Appreciation Week 2013 for which the theme is “Advancing Workforce
Excellence,”
NOW, THEREFORE, BE IT RESOLVED that, we, the Albemarle County Board of Supervisors, do hereby
recognize
June 3 – 7, 2013
As
BUSINESS APPRECIATION WEEK
in the County of Albemarle, and express our appreciation to our local, regional and state business
partners for their valuable contribution to our community.
Signed and sealed this 5th day of June, 2013.
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ATTACHMENT 2
ALBEMARLE COUNTY PUBLIC RECREATIONAL FACILITIES AUTHORITY
(PRFA) FISCAL SERVICES MEMORANDUM OF AGREEMENT
This Memorandum of Agreement is entered into this 16th day of May 2013, by and between the County of
Albemarle, a political subdivision of the Commonwealth of Virginia (the "County") and the Albemarle County Public
Recreational Facilities Authority, a political subdivision of the Commonwealth of Virginia (the "PRFA").
WITNESSETH:
Whereas, the PRFA has requested, and the County has agreed, to provide fiscal services to the PRFA
beginning June 1, 2013.
Wherefore, the parties have agreed on the following services and compensation:
1. The PRFA will provide all start-up information (including this Agreement, W -9 tax form and the funds to be
deposited) by May 15, 2013.
2. The County will receive, account, segregate, maintain and disburse funds for the PRFA.
3. The County shall provide said fiscal services for the PRFA for an administrative fee of one percent (1 %) of
the PRFA's monthly funds received.
4. Any funds designated for the PRFA shall be received by the County and shall be appropriated annually (or
as requested by the PRFA) by the Albemarle County Board of Supervisors for the purposes of the PRFA.
The accounting of the funds shall be separately kept in a segregated fund designated for the PRFA. After
said appropriation, the expenditure of said funds shall be at the sole discretion of the PRFA, subject to
applicable law, and the limiting conditions of any contract, gift, or grant. If the Board of Supervisors should
fail or refuse to appropriate any PRFA-designated funds to the PRFA, this agreement shall be subject to
termination, with all such funds returned to the PRFA, pursuant to the terms of Section 10 herein.
5. An agent for the County shall deduct said administrative fee from the PRFA's account within 30 days of the
end of any month in which the PRFA has received funds .
6. Funds being held in the County's PRFA account will accrue interes t based on the County's monthly
allocation process.
7. Funds will be disbursed only for PRFA-approved expenditures and only after approval by an authorized
PRFA Member.
8. All PRFA Fiscal Activity, processed through County Records, will be subject to the County's Annual Audit.
9. This agreement may be amended with the mutual consent of the parties.
10. This agreement may be terminated by either party upon 30 days' written notice, in which event any
remaining funds shall be turned over to the PRF A for i ts own management.
11. This agreement shall be effective when it has been signed by both parties.
In witness whereof, the parties hereto have executed this Memorandum of Agreement, effective as of the
day and year set forth above.
COUNTY OF ALBEMARLE ALBEMARLE COUNTY PUBLIC
RECREATIONAL FACILITIES AUTHORITY
By: ________________________________ By: _________________________________
Thomas C. Foley, County Executive Charlotte D. Buttrick, Chair
Date: ______________________________ Date: _______________________________
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ATTACHMENT 3
Capital Program Technical Review Committee Charter
Charge: The Capital Improvement Program (Capital Program) is the planning guide for County expenditures for
major capital facilities and equipment and includes a five-year approved Capital Improvement Plan (CIP) balanced
to revenues and a Capital Needs Assessment (CNA) to identify long-term capital needs beyond the five-year CIP.
The Capital Program Technical Review Comm ittee will assist the County in the Capital Program process by
assuring that the technical aspects and costs of each of the requested projects have been well researched and
documented. The team will also review, evaluate and document the need for each project and make
recommendations for priority funding based on the established capital project evaluation criteria. The Capital
Program Technical Review Committee will report their recommendations to the County Executive’s Office and the
Capital Program Oversight Committee.
Member Responsibilities:
Review all project requests for clarity, accuracy and appropriate timing;
Meet with project submitters to clarify requests and propose revisions, if needed;
Rank requested projects based on established evaluation criteria;
Review available revenues and debt service requirements for project requests based on approved County
financial policies;
Prioritize projects based on their ranking and available revenues;
Together with the Financial Review Committee, develop a recommended CIP scenario (s) for the five-year
CIP and the five-year CNA based on revenue projections approved by the Financial Review Committee;
Forward the joint recommendation to the Capital Program Oversight Committee for their review.
Committee Composition: The Capital Program Technical Review Committee is recommended to be composed
of the following members:
Director of Office of Facilities Development (Facilitator)
Director of General Services
Director of Building Services
Director of Planning or Chief of Planning
Executive Director, Fiscal Services
Chief of Police or Chief of Fire Rescue1
Senior Project Manager
Budget Analyst
1Public Safety Representative alternates.
The Office of Facilities Development’s Director will serve as the facilitator to ensure that the Committee’s work is
documented and effectively communicated.
Time Frame:
The CIP Technical Team will meet as needed during the month of October.
*****
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Capital Program Oversight Committee Charter
Charge: The Capital Improvement Program (Capital Program) is the planning guide for County expenditures for
major capital facilities and equipment and includes a five-year approved Capital Improvement Plan (CIP) balanced
to revenues and a Capital Needs Assessment (CNA) to identify long-term capital needs beyond the five-year CIP.
The Capital Program Oversight Committee will assist the County in the Capital Program process by reviewing and
evaluating the recomm ended Capital Improvement Program brought forward by the Capital Program Technical
Review Committee. The Committee will assure that the proposed Capital projects are aligned with County policies,
established priorities, guiding principles and long term vis ion, as defined in the County’s Strategic Plan. The
Committee will also assure that the recommended five-year CIP is aligned with approved financial policies and that
the County’s financial stability is maintained through the prudent use of its revenues. The Capital Program
Oversight Committee will report its recommendations directly to the County Executive.
Member Responsibilities:
Review the recommended Capital Improvement Program presented by the Capital Program Technical
Review Committee;
Ensure that the proposed project ranking is properly and consistently applied;
Propose modifications/improvements to the project ranking system;
Ensure that all Capital projects carry out the County’s long-range goals and objectives;
Ensure that the recommended five-year CIP addresses County needs through the proper timing,
prioritization and balance of local government and school division projects;
Ensure that County revenues are used wisely to address the County’s capital needs and that the
recommended CIP conforms to approved financial policies, including the use of on-going revenues and
borrowed funds;
Propose revisions or adjustments to the five-year CIP proposed by the Capital Program Technical Review
Committee, if needed;
Recommend a five-year CIP with any documented revisions to the County Executive.
Team Composition:
Two members of the Albemarle County Board of Supervisors
Two members of the Albemarle County School Board
One Planning Commission representative
One community/business representative
Staff Support:
Assistant County Executives
Assistant Superintendents of Schools
Director of Facilities Development
Director of Management and Budget
Director of Finance
The Director of Facilities Development and the Director of Management and Budget will serve as co -facilitators to
ensure that the Committee’s work is documented and effectively communicated.
Time Frame:
The Capital Program Oversight Committee will meet during the month of November.
*****
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Capital Program Financial Review Committee Charter
Charge: The Capital Improvement Program (Capital Program) is the planning guide for County expenditures for
major capital facilities and equipment and includes a five-year approved Capital Improvement Plan (CIP) balanced
to revenues and a Capital Needs Assessment (CNA) to identify long-term capital needs beyond the five-year CIP.
The Financial Review Committee (FRC) will assist the County in the Capital Program process by reviewing the
Capital revenue and debt assumptions (current and project requests) to assure that they are accurate and have
been well researched and documented. The FRC’s will review provide the base scenario for Technical Review
Committee’s ranked projects and together pro vide a recommended scenario. The FRC will review Oversight
Committee’s scenarios and final recommendation to assure that the recommended five-year CIP is aligned with
approved financial policies. The Capital Program Financial Review Committee will report their recommendations
to the appropriate Committee , Board, or Staff.
Member Responsibilities:
Review all current revenues for accuracy and appropriate timing including the use of on-going revenues
and borrowed funds based on approved County financial policies;
Review all project requests to clarify and/or identify revenues or offsets including the use borrowed funds,
for accuracy, and for appropriate timing based on approved County financial policies;
Review current debt service schedule for accuracy and appropriate timing based on approved County
financial policies;
Ensure scenario(s) developed for the five-year CIP are aligned with approved financial policies and that
the County’s financial stability is maintained through the prudent use of its re venues
Ensure scenario(s) developed for the five-year CNA are aligned with approved financial policies and that
the County’s financial stability is maintained through the prudent use of its revenues
Together with the Technical Review Committee, develop a recommended CIP scenario (s) for the five-year
CIP and the five-year CNA based on revenue projections approved by the Financial Review Committee;
Forward recommendations to the requesting Committee, Board, or staff.
Committee Composition: The Capital Program Financial Review Committee is recommended to be composed of
the following members:
OMB representative
Finance Department representative
School Division representative
TRC Facilitator
The OMB Representative will serve as the facilitator to ensure that the Committee’s work is documented and
effectively communicated.
Time Frame:
The Capital Program Financial Review Committee will meet a minimum of three times during the cycle: base
assumptions review, Technical Review Committee Scenario(s), and the Oversight Committee Scenario(s).
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ATTACHMENT 4
A
MENDMENT NO. 1 TO
IVY MATERIAL UTILIZATION CENTER PROGRAMS AGREEMENT
BETWEEN
THE COUNTY OF ALBEMARLE
AND
THE RIVANNA SOLID WASTE AUTHORITY
This Amendment No. 1 to the Ivy Material Utilization Center Programs Agreement (this “Amendment”)
is made this ___day of ___________, 2013 by and between the County of Albemarle, Virginia (the “County”)
and the Rivanna Solid Waste Authority (the “Authority”, individually a “Party”, and together referred to as the
“Parties”).
WHEREAS, the County and the Authority entered into a certain Ivy Material Utilization Center Programs
Agreement dated August 23, 2011 (the “Agreement”), providing for the Count y’s financial support
for, and the Authority’s operation of, the Ivy MUC; and
WHEREAS, the Agreement provided that such financial support and operations continue through the
Authority’s fiscal year ending June 30, 2012, with the County retaining an exclus ive option to
extend the Agreement for two successive one-year periods by giving prior written notice to the
Authority; and
WHEREAS, the County exercised its first option to extend the term of the Agreement through June 30, 2013,
but elected not to exercise its second option to extend the term through June 30, 2014;
WHEREAS, the County desires to extend the Agreement for six months through December 31, 2013; and
WHEREAS, in accordance with the County’s request, the Authority declined to exercise an exclu sive five-year
option available to the Authority, effective July 1, 2013 through June 30, 2018 under a Disposal
Agreement between the Authority and Waste Management, and is pursuing a new disposal
agreement for solid waste received at the Ivy MUC for a shorter term ending December 31, 2013;
and
WHEREAS the termination of the existing Disposal Agreement will result in less solid waste tonnage being
brought to the Ivy MUC by Waste Management and less revenue for the Authority, requiring the
Authority to reduce the hours of operation of the Ivy MUC to achieve a corresponding reduction in
operating expenses.
NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 4. Section 4 of the Agreement, entitled “Quarterly Payments,” is
amended by inserting the following sentences at the end of such section:
For the fiscal year beginning July 1, 2013, the County agrees to make payments to the
Authority on the first day of July and October, each payment equal to one-quarter of the
Authority’s proposed annual budget for that fiscal year. Within thirty (30) days of completion of
the audited financial statements for the fiscal year ending June 30, 2014, the County shall
make a subsequent payment to, or receive a refund from, the Authori ty based upon the
difference between the budgeted and actual revenues and expenses as provided in Section 5
below.
2. Amendment to Section 5. Section 5 of the Agreement, entitled “Increase or Decrease in the Ivy
Material Utilization Center Deficit,” is amended by inserting the following sentence at the end of such section:
For the fiscal year beginning July 1, 2013, the Authority shall adopt an annual budget that shall
include a December 31, 2013 expense target equal to one-half of the annual budget amount
for all cost centers that affect the total Ivy MUC expenses. Upon completion of the audited
financial statements of the Authority for the fiscal year ending June 30, 2014, the accounting of
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increases or decreases in actual Ivy MUC expenses (including all ocations to Ivy Transfer
Station and Ivy Operations from Administration) and reductions or increases in revenues, shall
be based upon the full accrual accounting of those expenses and revenues as of December
31, 2013.
3. Amendment to Section 6. Section 6 of the Agreement, entitled “Term of Agreement,” is
amended and restated as follows:
6. Term of Agreement
This Agreement shall be effective upon execution and the County’s financial participation
requirements shall be retroactive to July 1, 2011 and shal l continue through December 31,
2013.
4. New Section 15. A new Section 15 is inserted into the Agreement as follows:
15. Labor Force.
The obligation of the Authority to provide the services at the Ivy MUC required of it
hereunder is contingent upon the Authority’s ability to retain an adequate labor force to
provide such services.
5. Miscellaneous. Capitalized terms used herein shall have the meanings ascribed to them in the
Agreement unless otherwise specifically defined herein. Except as express ly modified hereby, all other terms and
conditions of the Agreement shall remain unchanged and shall continue in full force and effect. This Amendment
may be executed in two or more counterparts, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument.
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates below.
COUNTY OF ALBEMARLE:
______________________________ __________________
Thomas C. Foley Date
County Executive
RIVANNA SOLID WASTE AUTHORITY:
Thomas L. Frederick, Jr. Date
Executive Director
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AMENDMENT NO. 1 TO
LOCAL GOVERNMENT SUPPORT AGREEMENT FOR RECYCLING PROGRAMS
AMONG
THE CITY OF CHARLOTTESVILLE
THE COUNTY OF ALBEMARLE
AND
THE RIVANNA SOLID WASTE AUTHORITY
This Amendment No. 1 to the Local Government Support Agreement for Recycling Programs (this
“Amendment”) is made this ___day of ___________, 2013 by and among the City of Charlottesville, Virginia
(the “City”), the County of Albemarle, Virginia (the “County”) and the Rivanna Solid Waste Authority (the
“Authority”, individually a “Party”, and together referred to as the “Parties”).
WHEREAS, the City, the County and the Authority entered into a certain Local Government Support Agreement
for Recycling Programs dated August 23, 2011 (the “Agreement”) providing the terms of the City’s
and County’s shared financial support and Authority’s operation of the Recycling Services; and
WHEREAS, the Agreement provided that such financial support and operations continue through the
Authority’s fiscal year ending June 30, 2012, with the City and County retaining an exclusive option
to extend the Agreement for two successive one-year periods by giving prior written notice to the
Authority; and
WHEREAS, the City and County exercised their first option to extend the term of the Agreement through June
30, 2013, but the County elected not to exercise its second option to extend the term through June
30, 2014; and
WHEREAS, the County desires to extend the term of the Agreement for six months through December 31,
2013, and the City is agreeable to an extension for such period.
NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 2. Section 2 of the Agreement, entitled “Quarterly Payments,” is
amended by inserting the following sentences at the end of such section:
For the fiscal year beginning July 1, 2013, the City and the County each agree to make
payments to the Authority on the first day of July and October, each payment equal to one-
quarter of the Authority’s proposed annual budget for that fiscal year for recycling programs.
Within thirty (30) days of completion of the audited financial statements for the fiscal year
ending June 30, 2014, the City and the County shall each make a subsequent payment to, or
receive a refund from, the Authority based upon the difference between the budgeted and
actual revenues and expenses as provided in Section 3 below.
2. Amendment to Section 3. Section 3 of the Agreement, entitled “Increase or Decrease in the
Recycling Operations Deficit,” is amended by inserting the following sentence at the end of such section:
For the fiscal year beginning July 1, 2013, the Authority shall adopt an annual budget that shall
include a December 31, 2013 expense target equal to one-half of the annual budget amount
for all cost centers that affect the total Recycling Services expenses. Upon completion of the
audited financial statements of the Authority for the fiscal year ending June 30, 2014, the
accounting of increases or decreases in actual Recycling Services expenses (including
Administrative Services expenses as defined in Section 1 of the Recycling Agreement) and
reductions or increases in revenues, shall be based upon the full accrual accounti ng of those
expenses and revenues as of December 31, 2013.
3. Amendment to Section 4. Section 4 of the Agreement, entitled “Term of Agreement,” is
amended and restated as follows:
4. Term of Agreement
14
This Agreement shall be effective upon execution and the financial participation
requirements shall be retroactive to July 1, 2011 and shall continue through December 31,
2013.
4. New Section 13. A new Section 13 is inserted in the Agreement, as follows:
13. Labor Force.
The obligations of the Authority to provide the Recycling Services required of it hereunder
is contingent upon the Authority’s ability to retain an adequate labor force to provide such
services.
5. Miscellaneous. Capitalized terms used herein shall have the meanings ascribed to them in the
Agreement unless otherwise specifically defined herein. Except as expressly modified hereby, all other terms and
conditions of the Agreement shall remain unchanged and shall continue in full force and effect. This Amendment
may be executed in two or more counterparts, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument.
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates below.
CITY OF CHARLOTTESVILLE:
______________________________ __________________
Maurice Jones Date
City Manager
COUNTY OF ALBEMARLE:
______________________________ __________________
Thomas C. Foley Date
County Executive
RIVANNA SOLID WASTE AUTHORITY:
Thomas L. Frederick, Jr. Date
Executive Director
15
ATTACHMENT 5
Conditions of Approval
SP-2013-00003. Verizon Wireless/ Simeon/Orrock Property - Tier III Personal Wireless Service Facility
1. Development and use shall be in general accord with the conceptual plan titled “Simeon (Orrock Property)
1240 Thomas Jefferson Parkway, Charlottesville, VA 22902” prepared by Justin Y. Yoon latest revision
date 4/2/13 (hereafter “Conceptual Plan”), as determined by the Director of Planning and the Zoning
Administrator. To be in general accord with the Conceptual Plan, development and use shall reflect the
following major elements within the development essential to the design of the development, as shown on
the Conceptual Plan:
a. Height
b. Mounting type
c. Antenna type
d. Number of antenna
e. Distance above reference tree
f. Color
g. Location of ground equipment and monopole
Minor modifications to the plan which do not conflict with the elements above may be made to ensure
compliance with the Zoning Ordinance.
16
ATTACHMENT 6
RESOLUTION REGARDING THE CHARLOTTESVILLE-ALBEMARLE
REGIONAL AIRPORT RUNWAY EXTENSION PROJECT
WHEREAS, the Charlottesville-Albemarle Airport Authority (“Authority”) is in the process of completing the
Charlottesville-Albemarle Airport (“Airport”) runway extension project to expand services to the community and
bring areas of the Airport into Federal Aviation Administration (“FAA”) compliance and to maintain eligibility for FAA
grants; and
WHEREAS, some residents living near the Airport have expressed concern that on-site blasting for rock
materials to complete the project has damaged their properties; and
WHEREAS, the Board of Supervisors wishes to express its concern regarding the impact of the project on
property of residents living near the Airport.
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors hereby directs its appointee to
the Authority to support the following:
continued direct outreach to residents living near the Airport and the completion of all home assessmen ts
that are initiated;
continued monitoring and notification to residents that goes beyond minimum requirements;
the Authority’s previous action to hire a separate geo-technical professional to assess any long-term
effects of repeated blasting;
close coordination with all State and Federal agencies in assessing and addressing the impacts of the
project;
the full investigation of all known claims attributed to the blasting and a fair resolution and settlement of
such claims to compensate property owners f or any damages prior to the closure of the contract for the
project; and
no future blasting at the Airport without Board of Supervisors prior approval.
17
ATTACHMENT 7
BE IT RESOLVED by the Albemarle County Board of Supervisors:
Paragraph One: GENERAL MANAGEMENT AND SUPPORT
Board of Supervisors $599,994
County Executive $1,189,801
Human Resources $655,864
County Attorney $1,016,955
Finance Department $4,658,755
Management and Budget $342,516
Information Technology $2,516,804
Voter Registration/ Elections $565,954
$11,546,643
Paragraph Two: JUDICIAL
Circuit Court $99,312
General District Court $37,285
Magistrate $4,350
Juvenile Court $113,381
Clerk of the Circuit Court $780,096
Sheriff's Office $2,196,868
Commonwealth's Attorney $1,042,113
$4,273,405
Paragraph Three: PUBLIC SAFETY
Police Department $15,151,349
Fire/Rescue Department $9,554,146
Volunteer Fire/Rescue $2,020,342
TJEMS $19,257
Fire/Rescue Tax Credit $62,000
City Fire Contract $150,000
Inspections and Building Codes $1,108,821
Forest Fire Extinction $23,929
Emergency Communications Center $2,191,183
Albemarle Charlottesville Regional Jail $3,415,945
Community Attention Home $60,149
Juvenile Detention Center $841,223
Foothills Child Advocacy Center $30,385
Offender Aid and Restoration $159,229
SPCA Shelter Contribution $532,249
VJCCCA $52,231
$35,372,438
Paragraph Four: GENERAL SERVICES / PUBLIC WORKS
Facilities Development Department $193,425
General Services $3,537,624
Rivanna Solid Waste Authority $300,000
$4,031,049
ANNUAL RESOLUTION OF APPROPRIATIONS
OF THE COUNTY OF ALBEMARLE
FOR THE FISCAL YEAR ENDING JUNE 30, 2014
A RESOLUTION making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the
fiscal year ending June 30, 2014; to prescribe the provisions with respect to the items of appropriation and their payment; and to repeal all
previous appropriation ordinances or resolutions that are inconsistent with this resolution to the extent of such inconsistency.
SECTION I - GENERAL GOVERNMENT (Fund 1000)
That the following sums of money be and the same hereby are appropriated from the GENERAL FUND to be apportioned as follows for the
purposes herein specified for the fiscal year ending June 30, 2014:
18
Paragraph Five: HUMAN SERVICES
Department of Social Services $10,987,870
Bright Stars Transfer $661,025
Comprehensive Services Act Transfer $2,350,000
Tax Relief for Elderly/Disabled $975,000
Health Department $568,471
Region Ten $658,856
ABRT $15,356
AIDS/HIV Services Group $3,600
Boys & Girls Club $20,000
Charlottesville Free Clinic $116,390
Children, Youth & Family Services $74,490
Computers 4 Kids $13,379
JABA $301,780
Jefferson Area CHIP $301,500
Jefferson Area United Transit Network $1,151,711
Housing Collaboration Contingency $15,000
Legal Aid Justice Center $38,700
Madison House $9,900
Piedmont CASA $9,270
Piedmont Virginia Community College $24,962
Piedmont Workforce Network $13,805
SARA $20,000
Shelter for Help in Emergency $85,514
United Way $117,100
$18,533,679
Paragraph Six: PARKS, RECREATION AND CULTURE
Department of Parks & Recreation $2,443,740
Jefferson-Madison Regional Library - Regional $891,088
Jefferson-Madison Regional Library - Charlottesville-Albemarle $1,923,998
Jefferson-Madison Regional Library - Crozet Library $291,444
Jefferson-Madison Regional Library - Scottsville Library $144,726
Jefferson-Madison Regional Library - Extension Services $197,675
African American Festival $2,700
Ashlawn Highland Festival $3,800
Historic Preservation Contingency $13,000
Literacy Volunteers $25,287
Municipal Band $8,000
Piedmont Council of the Arts $5,000
Visitor's Bureau $666,195
$6,616,653
Paragraph Seven: COMMUNITY DEVELOPMENT
Department of Community Development $4,027,609
Housing Office $482,674
VPI Extension Service $181,901
Soil & Water Conservation $115,646
AHIP $400,000
Charlottesville Area Transit $815,567
CVSBCC $10,000
MACAA $107,440
Piedmont Housing Alliance $34,500
Planning District Commission $124,024
Streamwatch $10,380
$6,309,741
Paragraph Eight: REVENUE SHARING AGREEMENT
Revenue Sharing Agreement $16,931,333
19
Paragraph Nine: TAX REFUNDS, ABATEMENTS, & OTHER REFUNDS:
Refunds and Abatements $163,500
Paragraph Ten: OTHER USES OF FUNDS
Transfer to School Fund - Recurring $103,332,028
Transfer to School Division Debt Service $12,428,551
Transfer to School Division Capital Projects $1,152,877
Transfer to General Government Debt Service $3,953,334
Transfer to General Government Capital Projects $1,467,298
Transfer to Vehicle Replacement Fund $214,348
Economic Development Fund $250,000
Grants Leveraging Fund $100,000
Innovation Fund $166,500
Intern Fund $166,500
Fuel Contingency $100,000
Training Pool $50,000
Reserve for Contingencies $243,578
Salary Reserve - Reclassifications $80,000
Salary Reserve - Merit $290,000
VERIP Program $722,312
$2,168,890
Total GENERAL FUND appropriations for the fiscal year ending June 30, 2014:$228,495,767
To be provided as follows:
Revenue from Local Sources $197,200,516
Revenue from the Commonwealth $23,163,795
Revenue from the Federal Government $4,243,141
Transfers $2,500,963
Use of Fund Balance $1,387,352
Total GENERAL FUND resources available for fiscal year ending June 30, 2014:$228,495,767
Paragraph One: REGULAR SCHOOL FUND
Instruction $118,092,839
Administration, Attendance, and Health $6,891,421
Pupil Transportation $9,383,265
Operation and Maintenance $14,650,799
School Food Services and Other Non-Instructional Services $0
Facilities $152,500
Debt Service and Fund Transfers $3,404,355
Technology $2,725,462
Contingency/Reserve $0
Total REGULAR SCHOOL FUND appropriations for fiscal year ending June 30, 2014:$155,300,641
That the following sums of money be and the same hereby are appropriated for SCHOOL purposes herein specified to be apportioned as
follows for the fiscal year ending June 30, 2014:
SECTION II: REGULAR SCHOOL FUND (Fund 2000)
20
To be provided as follows:
Revenue from Local Sources (General Fund Transfer)103,332,028$
Revenue from Other Local Sources $2,052,531
Revenue from the Commonwealth $43,389,921
Revenue from the Federal Government $2,863,218
Transfers $875,000
Use of Fund Balance $2,787,943
Total REGULAR SCHOOL FUND resources available for fiscal year ending June 30, 2014:$155,300,641
Paragraph One: OTHER SCHOOL FUNDS
Instruction $6,906,545
Administration, Attendance, and Health $693,748
Pupil Transportation $918,437
Operation and Maintenance $121,886
School Food Services and Other Non-Instructional Services $6,695,616
Facilities $0
Debt Service and Fund Transfers $875,000
Technology $1,000,000
Contingency/Reserve $0
Total OTHER SCHOOL FUND appropriations for fiscal year ending June 30, 2014:$17,211,232
To be provided as follows:
Revenue from Local Sources $8,355,413
Revenue from the Commonwealth $496,028
Revenue from the Federal Government $6,396,481
Transfers $1,608,615
Use of Fund Balance $354,695
Total OTHER SCHOOL FUND resources available for fiscal year ending June 30, 2014:$17,211,232
Paragraph One: OTHER SPECIAL REVENUE FUNDS
Comprehensive Services Act Program Expenditures (Fund 1551)$8,621,312
Bright Stars Program (Fund 1553)$1,169,520
Darden Towe Memorial Park (Fund 4200)$285,411
MJ Health Grant (Fund 1563)$5,000
Courthouse Maintenance Fund (Fund 9150)$44,156
Tourism Enhancement (Fund 1810)$1,627,180
Criminal Justice Grant Programs (Fund 1520)$751,590
Victim-Witness Program (Fund 1225)$117,921
Metropolitan Planning Organization Funding (Fund 1208)$10,000
Housing Assistance Fund (Fund 1227)$3,095,000
Vehicle Replacement (Fund 9200)$1,012,048
FEMA-Safer Grant (Fund 1595)$551,764
Facilities Development (Fund 1925)$956,642
Economic Development Authority (Fund 6850)$40,000
Old Crozet School Operations (Fund 8610)$74,577
Total OTHER SPECIAL REVENUE FUND appropriations for fiscal year ending June 30, 2014:$18,362,121
SECTION III: OTHER SCHOOL FUNDS
SECTION IV: OTHER SPECIAL REVENUE FUNDS
That the following sums of money be and the same hereby are appropriated for OTHER PROGRAM purposes herein specified to be
apportioned as follows for the fiscal year ending June 30, 2014:
That the following sums of money be and the same hereby are appropriated for the purposes herein specified to be apportioned as follows
for the fiscal year ending June 30, 2014:
21
To be provided as follows:
Revenue from Local Sources $1,881,124
Revenue from the Commonwealth $5,880,201
Revenue from the Federal Government $3,718,144
Transfers $6,555,825
Use of Fund Balance $326,827
Total OTHER SCHOOL FUND resources available for fiscal year ending June 30, 2014:$18,362,121
Paragraph One: ADMINISTRATION
Tax/Rev System Replacement $50,000
$50,000
Paragraph Two: COURTS
Clerk of the Circuit Court System Upgrade $35,000
Court Square Maintenance/Replacement $198,511
J&DR Court Maintenance/Replacement $28,000
J&DR Phone System Replacement $20,400
Old Jail Facility Maintenance $18,540
Sheriff's Office Maintenance/Replacement Projects $20,000
$320,451
Paragraph Three: PUBLIC SAFETY
Fire/Rescue Apparatus Replacement $3,574,000
Ivy Station 14 $6,000
Seminole Trail VFD Renovation/Addition $45,000
Firearms Range Facility $481,874
County 800 Mhz Radio Replacements $609,768
Police Mobile Data Computers $144,450
Police Patrol Video Cameras $130,620
$4,991,712
Paragraph Four: PUBLIC WORKS
City/County Co-Owned Maintenance/Replacement $40,470
County Facilities Maintenance/Replacement $656,449
Ivy Landfill Remediation $523,000
Moores Creek Septage Receiving $109,441
Old Crozet School Maintenance $73,469
Storage Facility Lease-General Government $63,000
$1,465,829
Paragraph Five: COMMUNITY/NEIGHBORHOOD DEVELOPMENT
Crozet Streetscape Phase II $81,900
Master Plan Implementation $31,200
Sidewalk Construction Program $112,800
Transportation Projects $5,625
Transportation Projects and Revenue Sharing $1,045,000
$1,276,525
Paragraph Six: HEALTH AND WELFARE
DSS Document Management System $80,000
Health Department Maintenance/Replacement $14,197
$94,197
SECTION V - GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND (Fund 9010)
That the following sums of money be and the same hereby are appropriated from the GENERAL GOVERNMENT CAPITAL IMPROVEMENTS
FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending June 30, 2014:
22
Paragraph Seven: PARKS, RECREATION & CULTURE
Parks - Maintenance/Replacement $464,710
$464,710
Paragraph Eight: LIBRARIES
City/County Branch Library Repair/Maintenance $242,927
Crozet Library $14,400
$257,327
Paragraph Nine: TECHNOLOGY AND GIS
County Server/Infrastructure Upgrade $421,200
Paragraph Ten: OTHER USE OF FUNDS
Future General Government Project Management Services $45,351
Paragraph Eleven: CARRY FORWARD OF FY 12/13 APPROPRIATIONS
Recommended Carry Forward $22,888,280
Recommended Carry Forward (no FY13 Expenditures)$7,004,750
$29,893,030
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2014:$39,280,332
To be provided as follows:
Revenue from Local Sources (General Fund Transfer)$1,467,298
Revenue from Local Sources (Other Transfers)$93,156
Revenue from Other Local Sources $722,358
Revenue from the Commonwealth $500,000
Bond Proceeds $4,109,823
Use of Fund Balance $2,494,667
Use of Fund Balance for Carry Forward of FY 12/13 Appropriations $29,893,030
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2014:$39,280,332
Paragraph One: EDUCATION (SCHOOL DIVISION)
Administrative Technology $183,000
Agnor Hurt Elementary Addition/Renovation $383,601
Contemporary Learning Spaces $277,000
Instructional Technology $575,000
Murray High School Phases 1-2 Addition/Renovation $567,390
School Bus Replacement $1,541,244
School Maintenance/Replacement $5,665,294
State Technology Grant $786,000
Storage Facility Lease $150,000
Telecommunications Network Upgrade $900,000
Future School Project Management Services $133,562
$11,162,091
SECTION VI: SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND (Fund 9000)
That the following sums of money be and the same hereby are appropriated from the SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND
for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2014:
All unspent and unencumbered appropriations allocated for General Government capital projects included in Attachment B are re-
appropriated for completion of the projects. Upon completion of a capital project, the County Executive is authorized to close out the
project and transfer any unencumberered unexpended residual funds to the Capital Improvement Fund fund balance.
23
Paragraph Two: CARRY FORWARD OF FY 12/13 APPROPRIATIONS
Recommended Carry Forward $355,864
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2014:$11,517,955
To be provided as follows:
Revenue from Local Sources (General Fund Transfer)$1,152,877
Revenue from Other Local Sources $14,982
Revenue from the Commonwealth $1,086,000
Bond Proceeds $7,014,536
Use of Fund Balance $1,893,696
Use of Fund Balance for Carry Forward of FY 12/13 Appropriations $355,864
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2014:$11,517,955
Paragraph One: STORMWATER PROJECTS
Stormwater TMDL Maintenance Study $125,000
Stormwater Transfer $266,445
WAHS Stormwater Improvements $13,200
Water Resources Projects $12,600
Future Stormwater Project Management Services $15,092
$432,337
Paragraph Two: CARRY FORWARD OF FY 12/13 APPROPRIATIONS
Recommended Carry Forward $554,888
Recommended Carry Forward (no FY13 Expenditures)$902,553
$1,457,441
Total STORM WATER CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2014:$1,889,778
To be provided as follows:
Use of Fund Balance $432,337
Use of Fund Balance for Carry Forward of FY 12/13 Appropriations $1,457,441
Total STORM WATER CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2014:$1,889,778
Paragraph One: SCHOOL DIVISION DEBT SERVICE FUND (Fund 9900)
Debt Service - School Division $12,704,060
Total SCHOOL DIVISION DEBT SERVICE appropriations for fiscal year ending June 30, 2014:$12,704,060
That the following sums of money be and the same hereby are appropriated for the function of DEBT SERVICE to be apportioned as
follows from the GENERAL GOVERNMENT DEBT SERVICE FUND and the SCHOOL DIVISION DEBT SERVICE FUND for the fiscal year
ending June 30, 2014:
SECTION VIII: DEBT SERVICE
All unspent and unencumbered appropriations allocated for Stormwater capital projects included in Attachment B are re-appropriated for
completion of the projects. Upon completion of a capital project, the County Executive is authorized to close out the project and transfer
any unencumberered unexpended residual funds to the Capital Improvement Fund fund balance.
SECTION VII: STORMWATER CAPITAL IMPROVEMENTS FUND (Fund 9100)
That the following sums of money be and the same hereby are appropriated from the STORM WATER CAPITAL IMPROVEMENTS FUND for
the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2014:
All unspent and unencumbered appropriations allocated for School Division capital projects included in Attachment B are re-appropriated
for completion of the projects. Upon completion of a capital project, the County Executive is authorized to close out the project and
transfer any unencumberered unexpended residual funds to the Capital Improvement Fund fund balance.
24
Paragraph Two: GENERAL GOVERNMENT DEBT SERVICE FUND (Fund 9910)
Debt Service - General Government $4,094,923
Total GENERAL GOVERNMENT DEBT SERVICE appropriations for fiscal year ending June 30, 2014:$4,094,923
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$3,953,334
Revenue from Other Local Sources $141,589
Total GENERAL GOVERNMENT DEBT SERVICE resources available for fiscal year ending June 30, 2014:$4,094,923
GRAND TOTAL - DEBT SERVICE FUNDS $16,798,983
Appropriations:
Section I General Fund $228,495,767
Section II School Fund $155,300,641
Section III Other School Funds $17,211,232
Section IV Other Special Revenue Funds $18,362,121
Section V General Government Capital Improvements Fund $39,280,332
Section VI School Division Capital Improvements Fund $11,517,955
Section VII Storm Water Capital Improvements Fund $1,889,778
Section VIII Debt Service $16,798,983
$488,856,809
Less Inter-Fund Transfers ($134,695,953)
GRAND TOTAL - ALBEMARLE COUNTY APPROPRIATIONS $354,160,856
Paragraph One: EMERGENCY COMMUNICATIONS CENTER FUND
Emergency Communications Center $5,313,437
Total EMERGENCY COMMUNICATIONS CENTER FUND appropriations for fiscal year ending June 30, 2014:$5,313,437
To be provided as follows:
Albemarle County $2,191,183
City of Charlottesville $1,567,491
University of Virginia $673,355
Revenue from Other Local Sources $306,446
Revenue from the Commonwealth $560,825
Revenue from the Federal Government $14,137
Total EMERGENCY COMMUNICATIONS CENTER FUND resources available for fiscal year ending June 30, 2014:$5,313,437
TOTAL APPROPRIATIONS MENTIONED IN
SECTIONS I - VIII OF THIS RESOLUTION
FOR THE FISCAL YEAR ENDING JUNE 30, 2014
RECAPITULATION:
SECTION IX: EMERGENCY COMMUNICATIONS CENTER
That the following sums of money be and the same hereby are appropriated from the EMERGENCY COMMUNICATIONS CENTER FUND for
the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2014:
25
All of the monies appropriated as shown by the contained items in Sections I through IX are appropriated upon the provisos, terms, conditions, and
provisions herein before set forth in connection with said terms and those set forth in this section. The Director of Finance (Betty Burrell) and Clerk to
the Board of Supervisors (Ella W. Jordan) are hereby designated as authorized signatories for all bank accounts.
Paragraph One
Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all
Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional, and proportionate appropriations -
the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate
revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full.
realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said
fiscal year by the Board of Supervisors.
SECTION VII
BE IT FURTHER RESOLVED THAT the Director of Finance is hereby authorized to transfer monies from one fund to another, from time to time as
monies become available, sums equal to, but not in excess of, the appropriations made to these funds for the period covered by this appropriation
resolution.
BE IT FURTHER RESOLVED THAT the County Executive is hereby authorized to administratively approve budget transfers of unencumbered funds
of up to $50,000.00 per fund in the fiscal year from one classification, department, or project to another within the same general governmental fund.
Paragraph Two
All revenue received by any agency under the control of the Board of Supervisors included or not included in its estimate of revenue for the financing
of the fund budget as submitted to the Board of Supervisors may not be expended by the said agency under the control of the Board of Supervisors
without the consent of the Board of Supervisors being first obtained, nor may any of these agencies or boards make expenditures which will exceed a
specific item of an appropriation.
Paragraph Five
Paragraph Three
No obligations for goods, materials, supplies, equipment, or contractual services for any purpose may be incurred by any department, bureau,
agency, or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no
requisition for items exempted by the Albemarle County Purchasing Manual shall be required; and provided further that no requisition for contractual
services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the
contracting department, bureau, agency, or individual, the County Attorney, and the Purchasing Agent or Director of Finance. The Purchasing Agent
shall be responsible for securing such competitive bids on the basis of specifications furnished by the contracting department, bureau, agency, or
individual.
In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of
the Board of Supervisors.
Any obligations incurred contrary to the purchasing procedures prescribed in the Albemarle County
Purchasing Manual shall not be considered obligations of the County, and the Director of Finance shall not
issue any warrants in payment of such obligations.
Paragraph Four
Allowances out of any of the appropriations made in this resolution by any or all County departments, bureaus, or agencies under the control of the
Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal
automobiles in the discharge of their official duties shall be paid at the rate established by the County Executive for its employees and shall be subject
to change from time to time.
All travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the Director of Finance.
Paragraph Six
All resolutions and parts of resolutions inconsistent with the provisions of this resolution shall be and the same are hereby repealed.
26
This resolution shall become effective on July first, two thousand and thirteen.
Paragraph Seven
List of Multi-Year Capital Projects for Carry Forward into FY 13/14
General Government - Recommended Carry Forward Estimated Carry Forward
ACE Program 751,524.15
Apparatus Repl Program: E. RIVANNA ENGINE 21 80,000.00
Apparatus Repl Program: MONTICELLO-AMBULANCE 288,750.00
Apparatus Repl Program: SCOTTSVILLE-AMB 706 288,750.00
Apparatus Repl Program: SYSTEM AMBULANCE 200,000.00
City-County Branch Library Repair/Maintenance 109,999.00
Computer Assisted Mass Appraisal 370,000.00
Court Square Maint/Repl Program 352,484.89
Crozet Avenue North Sidewalk 400,000.00
Crozet Library 400,000.00
Crozet Streetscape Phase II 900,000.00
Fire Department Contingency 54,501.93
Firearms Range 914,362.10
Fire Rescue Mobile Data Computers Repl 22,356.41
Fontaine Avenue 70,000.00
GIS Project 330,730.86
Greenway Program 46,139.46
Hollymead-Powell Creek Drive 160,000.00
Ivy Fire Station 325,000.00
Ivy Landfill Remediation 711,823.34
Northside Library* 8,779,032.00
Old Jail Facility Maintenance 7,258.28
Parks Maintenance 104,061.62
Places 29 Master Plan 1,170,921.12
Police Technology Upgrade 730,000.00
Public Works Facility Maintenance-General 388,376.04
Records Management 153,494.93
Seminole Trail VFD Renov/Add 3,095,000.00
Sheriff's Office Maint/Repl 10,000.00
South Pantops 425,000.00
Tax/Rev System Replacement 648,175.00
Transportation Improvement - Local 382,800.00
Contingency 217,739.00
22,888,280.13
*This Northside Library project was approved at the May 1, 2013 Board meeting and was therefore not included
in the original list of recommended carry forward.
General Government - No Expenditure - Recommended Carry Forward
Avon Street 70,992.22
City View Project 8,339.12
County Library Facilities Repair/Maintenance 24,000.00
Crozet Main Street 92,084.62
ECC Computer Aided Dispatch System 150,000.00
27
List of Multi-Year Capital Projects for Carry Forward into FY 13/14
ECC Emergency Telephone System 1,343,208.00
Health Department Maint/Repl 32,940.00
Keene Landfill 50,000.00
Pantops Master Plan 108,731.45
Public Works Facility Maintenance - Jessup House 31,750.00
Public Works Facility Maintenance - Wheeler Building 41,240.00
Recreation Facility 2,030,000.00
Revenue Sharing Program 2,500,000.00
Roadway Landscaping 90,625.00
Sidewalk Contingency 83,735.54
Street Lights 35,231.74
Sunridge Road 6,696.42
Voting Machine Replacements 305,175.77
7,004,749.88
School Division - Recommended Carry Forward
Greer E S Renov/Add Phase II 10,000.00
School CIP Maintenance 320,000.00
Storage Lease - Schools 5,870.00
VMF Lifts 15,000.00
Contingency 4,994.00
355,864.00
Stormwater - Recommended Carry Forward
Church Road Basin 426,000.00
Dam Break Study 59,100.00
WAHS Stormwater Improvement 62,000.00
Contingency 7,788.00
554,888.00
Stormwater - No Expenditure - Recommended Carry Forward
Multi-Facility Maintenance 360,000.00
Stormwater Management Program 417,552.86
Stormwater TMDL Study 125,000.00
902,552.86
28
ATTACHMENT 8
RESOLUTION OF OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF A BORROWING
WHEREAS, the Albemarle County Board of Supervisors, Virginia (the “Borrower”) intends to acquire,
construct and equip the items and projects set forth in Exhibit A hereto (collectively, the “Project”); and
WHEREAS, plans for the Project have advanced and the Borrower expects to advance its own funds to
pay expenditures related to the Project (the “Expenditures”) prior to incurring indebtedness and to receive
reimbursement for such Expenditures from proceeds of tax-exempt bonds or taxable debt, or both.
NOW, THEREFORE, BE IT RESOLVED by the Albemarle County Board of Supervisors that:
1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the “Bonds”) or to incur other
debt to pay the costs of the Project in an amount not currently expected to exceed $41,017,684.
2. The Borrower intends that the proceeds of the Bonds be used to reimburse the Borrower for
Expenditures with respect to the Project made on or after the date that is no more than 60 days prior to the date of
this Resolution. The Borrower reasonably expects on the date hereof that it will reimburse the Expenditures with
the proceeds of the Bonds or other debt.
3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either (a) of a type
properly chargeable to a capital account under general federal income tax principles (determined in each case as
of the date of the Expenditure); (b) a cost of issuance with respect to the Bonds; (c) a nonrecurring item that is not
customarily payable from current revenues; or (d) a grant to a party that is not related to or an agent of the
Borrower so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any
amount to or for the benefit of the Borrower.
4. The Borrower intends to make a reimbursement allocation, which is a written allocation by the
Borrower that evidences the Borrower’s use of proceeds of the Bonds to reimburse an Expenditure, no later than
18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or
abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Borrower
recognizes that exceptions are available for certain “preliminary exp enditures,” costs of issuance, certain de
minimis amounts, expenditures by “small issuers” (based on the year of issuance and not the year of expenditure)
and expenditures for construction of at least five years.
5. The Borrower intends that the adoption of this Resolution confirms the “official intent” within the
meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as
amended.
6. This Resolution shall take effect immediately upon its passage.
29
Exhibit A
CAPITAL IMPROVEMENT PROGRAM
BONDED PROJECTS
FY 2013/14
Schools Amount
Agnor Hurt Elementary Addition/Renovation $383,601
Contemporary Learning Spaces $277,001
Murray High School Phases 1-2 Addition/Renovation $567,390
School Maintenance Projects $5,111,544
Telecommunications Network Upgrade $675,000
Schools Subtotal $7,014,536
General Fund Amount
County 800 MHz Radio Replacements $609,768
County Server Infrastructure Upgrade $379,080
Fire Rescue Apparatus Replacement 3,075,975
Seminole Trail VFD Renovation/Addition $45,000
General Fund Subtotal $4,109,823
TOTAL DEBT ISSUE – FY 2013/14 PROJECTS $11,124,359
PREVIOUSLY APPROPRIATED PROJECTS TO BE BONDED
Schools Amount
1. School Maintenance Projects $3,776,873
Schools Subtotal $3,776,873
General Fund Amount
1. County Server Infrastructure Upgrade $405,000
2. Crozet Library* $7,856,301
3. ECC Emergency Telephone System $556,760
4. Fire Rescue Apparatus Replacement $390,000
5. Firearms Range $522,765
6. Fire Rescue Lifepacks $362,682
7. Ivy Fire Station (Apparatus & Equipment) $752,625
8. Seminole Trail VFD Renovation/Addition $3,449,946
9. 705 Rio Road West $11,820,373
General Fund Subtotal $26,116,452
TOTAL DEBT ISSUE – ALL PROJECTS $41,017,684
*Project previously anticipated to be funded or partially funded with cash.