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HomeMy WebLinkAbout11052014actions 1 ACTIONS Board of Supervisors Meeting of November 5, 2014 November 7, 2014 AGENDA ITEM/ACTION ASSIGNMENT PODCAST 1. Call to Order.  Meeting was called to order at 1:11 p.m., by the Chair, Ms. Dittmar. All BOS members were present. Also present were Tom Foley, Larry Davis and Travis Morris. Listen 4. Adoption of Final Agenda.  Pulled consent agenda item #8.7.  ADOPTED, by a vote of 6:0, the final agenda. 5. Brief Announcements by Board Members. Ann Mallek:  Announced that the Warrior Healing Campaign will be having a community kick-off event on November 9th, to celebrate the launch of their organization.  Announced that the Journey Through Hallowed Ground did a dedication of the first 180 trees of the Living Legacy Project in this area.  Announced that she along with members of the VACo Ag Forest Environment Committee went on a boat trip along the James River. This trip was sponsored by the Chesapeake Bay Foundation to look at cleaning up the Chesapeake Bay. Liz Palmer:  Announced that she will be holding town hall meetings to discuss the Five-Year Plan on November 17 at Red Hill Elementary and November 18 with Supervisor Mallek at Henley Middle School. Jane Dittmar:  Visited Pine Knot and went on the Scottsville Twilight Tour and encouraged anyone who has not experienced either to do so.  Announced that Board members, Supervisors and School Board members from neighboring counties and our legislative representatives attended a TJPDC forum to discuss the legislative environment of the upcoming General Assembly session.  Announced that CATEC offered a briefing that several Supervisors attended and were able to pick up where they were with their strategic plan.  Found the stakeholders meeting with businesses on or near Rio Road very informative. 6. Recognitions: a. Larry Davis, County Attorney, Local Government Attorney’s (LGA's) Edward J. Finnegan Distinguished Service Award.  Chair recognized Larry Davis for receiving Listen 2 the LGA’s Edward J. Finnegan Distinguished Service Award. b. House Joint Resolution 363 (2014 Session) to honor Dennis Rooker for his service on the Board of Supervisors. (Delegate Steve Landes)  Delegate Steve Landes read and presented House Joint Resolution 363 to Mr. Rooker. 7. From the Public: Matters Not Listed for Public Hearing on the Agenda.  Charles Batting, made presentation entitled “More Good News: Eighteen Years and Counting” regarding climate change.  Jon Zug, gave report of the Monticello Area Domestic Violence Fatality Review Team.  Robert Humphris, spoke on behalf CATCO (Charlottesville Albemarle Transportation Coalition) in support of the Route 29 solutions project.  Jeff Werner, spoke in support of the Route 29 solutions project.  Neal Williamson, spoke on the dissemination of misinformation regarding the Route 29 solutions project. Listen 8.2 FY 2014 Budget Amendment and Appropriations.  APPROVED, appropriation #2014121 for general government and school division programs and projects. Clerk: Approve appropriations and notify OMB, Finance and appropriate individuals. Listen 8.3 FY 2015 Budget Amendment and Appropriation.  APPROVED, appropriations #2015047, #2015048, #2015049, #2015050, #2015051, #2015052, #2015053, #2015054, and #2015055 for general government and school division programs and projects. Clerk: Approve appropriations and notify OMB, Finance and appropriate individuals. 8.4 FY 13/14 ACE Easement Appraisals and Purchases.  ACCEPTED the Henley Forest, Inc. written offer to sell a conservation easement to the County for the amount of $363,780; APPROVED the Stargell and Woodson appraisals from the FY 2013-14 applicant pool; and AUTHORIZED staff to invite the Stargell and Woodson property owners to make written offers to sell conservation easements to the County for the amounts approved by the ARC. Ches Goodall: Proceed as approved. 8.5 Northside Library Lease Extension.  ADOPTED Resolution authorizing the County Executive to sign, in a form approved by the County Attorney, the Fourth Lease Modification and Extension Agreement between the County of Albemarle and Rio Associates Limited Partnership to extend the Northside Library lease through March 31, 2015. Clerk: Forward copy of adopted resolution to County Attorney’s office. (Attachment 1) 8.6 SDP-2014-00060. Farmington Country Club.  ADOPTED Resolution to approve this special exception to allow the critical closed to be Clerk: Forward copy of adopted resolution to Community Development and County 3 disturbed. Attorney’s office. (Attachment 2) 8.7 FY16 VDOT Revenue Sharing Program Participation.  Pulled from agenda. 8.8 SDP-2014-00056. Regional Firearms Training Center.  ADOPTED Resolution to approve this special exception to waive the requirement for curbing in the parking area as required by County Code § 18-4.12.15(g). Clerk: Forward copy of adopted resolution to Community Development and County Attorney’s office. (Attachment 3) 8.9 SUB-2014-00116. John C. Fisher Rural Subdivision.  ADOPTED Resolution to approve this special exception to waive the building site requirement of County Code § 18-4.2.2(a). Clerk: Forward copy of adopted resolution to Community Development and County Attorney’s office. (Attachment 4) 8.10 VACo 2014 Annual Meeting Voting Credentials.  AUTHORIZED Ann Mallek to serve as the Board representative, and Jane Dittmar as the alternate, to cast votes at the Annual Business Meeting. Clerk: Forward signed form to VACo. 8.11 Adoption Worker Position.  APPROVED the request to change one part- time senior adoption worker position to a full- time adoption worker position and APPROVED Appropriation #2015054 on the November 5, 2014 FY15 Appropriation Request. Kathy Ralston: Proceed as approved. OMB: Proceed as approved. 10. 2015 Legislative Priorities.  By a vote of 6:0, APPROVED the final 2015 Legislative Priorities with the addition of the primary voting issue. (Attachment 5) Listen 11. Transportation Planner Position.  By a vote of 5:1 (Boyd), APPROVED the position to be filled in FY15. Mark Graham: Proceed as approved. Listen 12. Long Range Solid Waste Solutions Advisory Committee – Public Engagement Plan.  By a vote of 6:0, APPROVED the Long Range Solid Waste Solutions Advisory Committee Public Engagement Plan with the modification of Scottsville to the list. Doug Walker: Proceed as approved.(Attachment 6) Listen 13. Appropriation of funds received from VDOT for the condemnation of a portion of CATEC Property used for the Meadowcreek Parkway.  By a vote of 4:2 (Palmer/McKeel), APPROVED appropriation #2015057 to appropriate the $144,700.00 received from VDOT as compensation for the taking of a portion of the CATEC property to a County special reserve account in the CIP for a future CATEC capital request. Clerk: Approve appropriation and notify OMB, Finance and appropriate individuals. Listen 14. Work Session: Broadband Update.  HELD. Listen 15. Closed Meeting.  At 4:12 p.m., the Board went into Closed Meeting pursuant to Section 2.2-3711(A) of the Code of Virginia under subsection (1) to consider appointments to boards, committees, 4 and commissions in which there are pending vacancies or requests for reappointments; under subsection (1) to discuss the annual performance reviews of specific County employees appointed by the Board; and under subsection (7) to consult with and be briefed by legal counsel and staff regarding specific legal matters requiring legal advice relating to the negotiation of easements on the County Office Building property. Listen 16. Certify Closed Meeting.  At 5:18 p.m., the Board reconvened into open meeting and certified the closed meeting. 17. Boards and Commissions: Appointments.  APPOINTED Mr. J. Timothy Keller to the Agricultural and Forestal District Advisory Committee with said term to expire April 17, 2018.  REAPPOINTED Mr. Charles Lebo and Ms. Marcia Joseph to the Architectural Review Board with said terms to expire November 14, 2018.  REAPPOINTED Mr. Doug Lowe to the Fire Prevention Board of Appeals with said term to expire November 21, 2019.  APPOINTED Ms. Eden Brown to the Historic Preservation Committee to fill an unexpired term ending June 4, 2015.  REAPPOINTED Mr. Doug Lowe to the Local Board of Building Code Appeals with said term to expire November 21, 2019.  APPOINTED Mr. Mark Hahn to the Long Range Solid Waste Solutions Advisory Committee with said term to expire November 30, 2015. Clerk: Prepare appointment/ reappointment letters, update Boards and Commissions book, webpage, and notify appropriate persons. 18. Work Session: Five Year Financial Plan.  HELD. Listen 20. Ordinance to amend County Code Chapter 2, Administration, Article XI, Personnel, Division 3, Deferred Compensation, Section 2-1108.  By a vote of 6:0, ADOPTED Ordinance No 14- 2(2). Clerk: Forward copy of signed ordinance to Human Resources and County Attorney’s office. (Attachment 7) Listen 21. CPA-2014-00001. Route 29-Hydraulic Road Official Map.  By a vote of 6:0, ADOPTED Ordinance No 14- A(5). Clerk: Forward copy of signed ordinance to Community Development and County Attorney’s office. (Attachment 8) Listen 22. Natural Heritage Committee Annual Report.  RECEIVED. Listen 23. Local Ebola Preparation Update: a. TJ Health District. (Dr. Charles Devine, Interim Health Director/Ryan McKay, Emergency Planner)  RECEIVED. b. University of Virginia. (Dr. Costi Sifri/Nurse Beth Mehring) Listen 5  RECEIVED. 24. Route 29 Solutions Project. a. Project Update. (Mark Graham)  RECEIVED. b. Communications. (Lee Catlin, Assistant County Executive/Chip Boyles, Director, Thomas Jefferson Planning District Commission)  DISCUSSED. Lee Catlin: Proceed as directed. Listen 25. Peer Market Survey Review.  DISCUSSED. Listen 26. From the Board: Committee Reports and Matters Not Listed on the Agenda. Brad Sheffield:  Announced that the on November 13 the Governor’s Transportation conference would be covering House Bill 2.  Announced that he would not be able to attend the November PACC meeting. Liz Palmer:  Attended a solid waste DEQ conference and is interested in finding out more information and possibly pursing the Economic Development portion of the recycling program that was discussed. Ann Mallek:  Requested that the recognition for Mo Stevens be put on the November 12 agenda. Jane Dittmar:  Asked Board members to think about different ways to recognize the different committees and volunteers to thank them for their service.  Asked Supervisors to look at the list of commission, committees and authorities that they currently receive reports from and to think about how they would like to receive it in the future.  Asked Supervisors to look over the Board’s Rules of Procedures for possible recommendations of changes in December. Clerk: Schedule on November 12 agenda. Listen 27. From the County Executive: Report on Matters Not Listed on the Agenda. Tom Foley:  Highlighted various items from the County Executive’s Monthly report.  Reported on the focus areas that the Community Advisory Committee will be looking at.  Announced that the Community Advisory Committee will be giving an update at the next PACC meeting. 28. Adjourn.  The meeting was adjourned at 9:08 p.m. 6 ewj/tom Attachment 1 – Resolution Approving the Fourth Lease Modification and Extension Agreement Attachment 2 – Resolution Approving Special Exception for SDP-2014-00060. Farmington Country Club Attachment 3 – Resolution Approving Special Exception for SDP-2014-00056. Regional Firearms Training Center Attachment 4 – Resolution Approving Special Exception for SUB-2014-00116. John C. Fisher Rural Subdivision Attachment 5 – 2015 Legislative Priorities Attachment 6 – Long Range Solid Waste Solutions Advisory Committee – Public Engagement Plan Attachment 7 - Ordinance No 14-2(2) Attachment 8 – Ordinance No 14-A(5) 7 ATTACHMENT 1 RESOLUTION APPROVING THE FOURTH LEASE MODIFICATION AND EXTENSION AGREEMENT BETWEEN THE COUNTY OF ALBEMARLE AND RIO ASSOCIATES LIMITED PARTNERSHIP FOR THE NORTHSIDE LIBRARY WHEREAS, the County of Albemarle leases from Rio Associates Limited Partnership 15,572 square feet located at 300 Albemarle Square for use as the Northside Library; and WHEREAS, the original lease for the Northside Library was first dated January 31, 1991, and was extended by a First Lease Modification and Extension Agreement entered into on November 1, 2004, by a Second Lease Modification and Extension Agreement entered into on October 1, 2009, and by a Third Lease Modification and Extension Agreement entered into on June 1, 2014; and WHEREAS, the current lease term expires January 31, 2015, and the replacement facility will not be available for occupancy until March 2015; and WHEREAS, the attached Fourth Lease Modification and Extension Agreement extends the lease of the Northside Library through March 31, 2015. NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby authorizes the County Executive to sign, in a form approved by the County Attorney, the Fourth Lease Modification and Extension Agreement between the County of Albemarle and Rio Associates Limited Partnership to extend the Northside Library lease through March 31, 2015. 8 ATTACHMENT 2 RESOLUTION WHEREAS, Farmington County Club (“Farmington”) is the owner of Tax Map and Parcel Number 060E2-00-00-00100 (the “Property”); and WHEREAS, Farmington filed a request for a special exception in conjunction with SDP 2014-00060, Farmington County Club, to waive the requirements that prohibit the disturbance of critical slopes, as the Property is depicted on the pending site plan amendment under review by the County’s Department of Community Development. NOW, THEREFORE, BE IT RESOLVED that, upon consideration of the foregoing, the executive summary prepared in conjunction with the application, and its supporting analysis included as Attachment C thereto, and all of the factors relevant to the special exception in Albemarle County Code § 18-4.2.3, the Albemarle County Board of Supervisors hereby approves the special exception to authorize the disturba nce of critical slopes in Farmington’s expansion of its lower parking lot south of Tennis Road and adjacent to the existing driving range and the construction of a new biofilter necessary to construct additional parking to serve Farmington. 9 ATTACHMENT 3 RESOLUTION WHEREAS, the Rector & Visitors of the University of Virginia (“UVA”) is the owner of Tax Map and Parcel Number 09300-00-00-00700 (the “Property”); and WHEREAS, the County, acting as the agent for the County, the City of Charlottesville, and UVA, is the applicant for a site plan for a regional firearms training facility to be located on the property; and WHEREAS, the County filed a request for a special exception in conjunction with SDP 2014-00056, Regional Firearms Training Facility, to waive the requirement that curbs be established at the edges of parking areas or access aisles in commercial and institutional development parking areas of eight or more spaces within the proposed parking area of the to-be-constructed regional firearms training facility as depicted on the pending site plan for the Property under review by the County’s Department of Community Development. NOW, THEREFORE, BE IT RESOLVED that, upon consideration of the foregoing, the executive summary prepared in conjunction with the application, and its supporting analysis, and all of the factors relevant to the special exception in Albemarle County Code § 18-4.12.2(c), the Albemarle County Board of Supervisors hereby approves the special exception to authorize the use of wheel stops rather than the required curbing at the edges of the parking areas of the to-be-constructed regional firearms training facility. 10 ATTACHMENT 4 RESOLUTION WHEREAS, John C. Fisher (“Fisher”) is the owner of Tax Map and Parcel Number 09600-00-00-01300 (the “Property”); and WHEREAS, Fisher filed a request for a special exception in conjunction with SUB 2014-00116, John C. Fisher Rural Subdivision, to waive the requirement that no one dimension of a building site exceed any other by a ratio of more than five to one on Parcel X, which will consist of 8.549 acres and currently contains one dwelling, as the Property is depicted on the pending subdivision plat for the Property under review by the County’s Department of Community Development. NOW, THEREFORE, BE IT RESOLVED that, upon consideration of the foregoing, the executive summary prepared in conjunction with the application, and its supporting analysis included as Attachment D thereto, and all of the factors relevant to the special exception in Albemarle County Code § 18-4.2.2(a)(3), the Albemarle County Board of Supervisors hereby approves the special exception to waive the rectangular five to one building site requirement on Parcel X. 11 ATTACHMENT 5 Albemarle County’s 2015 Legislative Priorities Growth Management, Land Use and Transportation Stormwater Utility Waiver - request the General Assembly to amend Virginia Code § 15.2-2114 to provide that a public entity is eligible for a waiver under Virginia Code § 15.2 -2114(C) from the imposition of stormwater utility charges where the public entity’s real property is covered by a municipal separate storm sewer system permit (“MS4”), even though the public entity is not the MS4 permit holder. Transportation Funding - Support legislation to 1) establish a new dedicated funding source for a Charlottesville-Albemarle Regional Transit Authority; 2) establish stable and consistent state revenues for Virginia’s long-term transportation infrastructure needs; 3) direct funding ef forts to expand transportation choices and engage in multimodal transportation planning; and 4) fund maintenance of rural road systems. The County also strongly opposes any legislation or regulations that would require the transfer of responsibility to cou nties for construction, maintenance or operation of new and existing secondary roads. Biosolids - Support legislation enabling localities, as part of their zoning ordinances, to designate and/or reasonably restrict the land application of biosolids to sp ecific areas within the locality based on criteria related to the public safety and welfare of its citizens and the environment. In addition, support legislation regarding land application of biosolids that protect the environment, public health and safet y. Local Authority - Support legislation to strengthen localities’ authority by enabling them to utilize adequate public facilities ordinances, and encourage the General Assembly to refrain from passing legislation that preempts or circumvents existing local authority to regulate land use. Impact Fee Authority - Support impact fee legislation that allows for 1) effective implementation through simple locally-based formulae and reasonable administrative requirements; 2) does not cap or limit localities’ imp act fee updates; and 3) does not diminish the existing proffer system. Conservation Easements - Support legislation that augments local efforts in natural resource protection through 1) continued funding of the Virginia Land Conservation Foundation (VLCF) for locally established and funded Purchase of Development Rights programs (e.g. ACE Program in Albemarle County); 2) continued provision of matching funds to localities for their Purchase of Development Rights programs through the Office of Farmland Preservation; 3) retaining provisions in transient occupancy tax legislation so that funds can continue to be used to protect open-space and resources of historical, cultural, ecological and scenic value that attract tourism; and 4) increased incentives for citizens to create conservation easements. Scenic Protection and Tourist Enhancement - Support enabling legislation for Albemarle County to provide for a scenic protection and tourist enhancement overlay district. Such legislation would provide a method t o ensure full consideration of visual resources and scenic areas when the County or state make land use decisions in designated areas. Health and Human Services Comprehensive Services Act (CSA) - Request that the legislature assist localities’ implementation of CSA in a consistent, financially stable manner by: 1) fully funding the state pool for CSA with allocations based on realistic anticipated levels of need and a cap on local expenditures for serving a child through CSA, and 2) encouraging the state to be proactive in making service providers available and to support local and regional efforts to address areas of cost sharing among localities by procuring services through group negotiation. Child Care for Low Income Working Families - Request the legislature provide additional funds to local governments to assist low-income working families with childcare costs. Funding helps working-class parents pay for supervised day care facilities and supports efforts for families to become self -sufficient. Local Department of Social Services (LDSS) - Request the legislature increase funds for LDSS to match all available federal dollars to assist LDSS staffing needs in order to meet state mandated services and workloads. 12 Local Government Administration and Fin ance Taxation - Support legislation granting counties taxing powers equal to those granted cities and towns, without decreasing, limiting or changing city and town taxing authority. Personal Property Tax - Support legislation to amend Virginia Code § 58.1-3518 to provide that the commissioner of the revenue or Finance Director may elect not to require the reporting of property with an original cost of less than two hundred fifty dollars ($250) on a business personal property tax return. Virginia Retirement System - The County supports restoration of funds to the Virginia Retirement System to maintain the long-term solvency of the plan without further devolving the funding responsibility to localities. School Bus Video-Monitoring Systems - Request the General Assembly to amend Virginia Code Section § 45.2-844 to allow for service of summonses by mail for violations of passing stopped school buses recorded by school bus video monitoring systems similar to the authority in Virginia Code Section § 15.2-968.1, for the service of summonses for running red lights recorded by a traffic signal enforcement program. June Primary Elections – Support legislation to move the annual date for June primary elections in the Commonwealth from the second Tuesday in June to the third Tuesday in June to avoid conflicts between local election administration and local school systems, where schools serve as voting precinct polling places. Composite Index - Support legislation to amend the Composite Index Funding Formula by re-defining the local true value of real property component of the formula to include the land use taxation value of real property rather than the fair market assessed value for those properties that have qualified and are being taxed under a land use value taxation program Community College Capital Costs - Request the state to fund 100% of public funding required for community college costs. Currently, localities are required to fund a portion of operating and capital costs. Public Defender funding - Request the state to adequately fund compensation for public defenders in Commonwealth jurisdictions. Full Funding of State Mandates - Request full funding for state mandates in all areas of local government including the Standards of Quality (SOQs) and other m andates imposed on local school divisions, positions approved by the Compensation Board, costs related to jails and juvenile detention centers and human services positions. Voting Precincts - Eliminate split Virginia Senate precincts to the extent possible. The Virginia Senate redistricting plan has created split precincts in the Jack Jouett, Rio and Rivanna Magisterial Districts. The Jack Jouett precinct is split between the 17th and 25th Senate Districts in two places. The Woodbrook precinct is split between the 17th and the 25th Senate Districts and the Stony Point precinct is split between the 17th and 25th Senate Districts. Drug Court Funding - Request full funding for the Drug Court Program, which provides effective treatment and intensive supervision to drug offenders through the Circuit Courts of several Virginia localities. 13 ATTACHMENT 6 Public Engagement Plan Albemarle County Long Range Solid Waste Solutions Advisory Committee Approved by the Committee October 21, 2014 STEP 1: Project Description: The Albemarle County Long Range Solid Waste Solutions Advisory Committee is an advisory committee formed by the Albemarle County Board of Supervisors to study solid waste management as a public policy issue and to identify best practices for the management of solid waste in the County and how solid waste will be handled in the future including the possibility of regional cooperation. The committee will recommend a thoughtful, deliberate, and comprehensive process for developing solid waste policy for the County based on consensus, cooperation, and economic analysis. This policy will include public engagement in determining goals and strategies based on the best currently available data. This public engagement plan is focused on ensuring an effective method for involving the community in the development of a sustainable materials management policy. Once a policy is adopted, a second phase of public engagement will involve education about implementing the identified strategies. Critical Issues:  The information available to the public contains certain contradictions and inconsistent terminology which make clear dialogue and engagement more difficult.  Currently there is a lack of accurate information concerning the effectiveness of different recycling and diversion methods. This has led many to believe that our area landfill diversion rate is higher than it actually is.  Solid waste management is complex and often confusing from a resident’s point of view, even without the complicated local waste and recycling history.  Consolidation of the waste industry here and around the country is reducing competition and leaves fewer options for both waste hauling and disposal.  Currently there is a lack of choices among convenient locations for do-it-yourself trash disposal and recycling. Facilities are hard to locate near neighborhoods.  Given the large amount of current confusion about what is actually recycled or diverted, County staff and the advisory committee need a fresh approach to inform the public in a deliberate, consistent, and effective manner without being divisive. This process will require a strong spirit of transparency and engagement.  County staff and the advisory committee should address the perceived need as referenced in the GBB report from 2008 for the community to achieve higher rates of recycling and diversion. STEP 2: Assess Level of Public Concern and Interest Low – Level 2 on a scale of 1 (very low) to 5 (very high) The level of public concern and interest could rise before the advisory committee completes its charge. This public engagement plan will be adaptable and scalable to respond to a changing level of concern and interest. STEP 3: Identify Public Participation Goals County staff and the advisory committee seek to involve multiple stakeholders and residents in this process. The level of public participation may be considered to range on a spectrum. A level three involvement, appears appropriate for this issue. Inform Consult/Input Involve Collaborate Empower 1 2 3 4 5 a. County staff and advisory committee members seek to work directly with the public throughout the process to ensure that issues, aspirations and concerns are consistently understood and 14 considered. This process should include elements of public information, but also solicit two-way communication. b. All stakeholders should be included in the process to ensure that their concerns, aspirations, and issues are directly considered in the alternatives developed and that they are allowed to provide feedback on how public input influenced the decision. c. This process will not be the last word in public participation related to sustainable materials management in the County. To the extent that the committee will deliver not a final policy but rather “recommend a thoughtful, deliberate, and comprehensive process for developing solid waste policy,” further public participation will occur in that process. Specific action items will also have public participation components. This plan, then, is focused on understanding the values of diverse stakeholders. Part 1 (pre-implementation of solutions/practices)  Survey the public to inform ongoing engagement activities  Provide the public with accurate information about current practices vs best practices in solid waste management  Engage the public in the process of long range planning  Provide transparency in making solid waste management decisions  Gather and disseminate community input to ultimate decision-makers (Board of Supervisors) for their consideration  Keep public and stakeholders informed about any changes throughout the process Part 2 (post-implementation of solutions/practices)  Provide timely and accurate information to residents about changes to solid waste management.  Engage residents in raising awareness about the importance (the why) but also the practical logistics (the how) of getting household waste to the proper processing facility and where their waste ends up STEP 4: Identify Stakeholders Albemarle County HOAs Albemarle County residents in urban ring Albemarle County residents in the rural area Regional entities like: RSWA, TJPDC, City of Charlottesville, and UVA Private Haulers and Transfer Stations Environmental Groups Local industry Large- and small-scale employers Local Chamber of Commerce Town of Scottsville Others to be determined STEP 5: Select Tools: Open House Stakeholder Roundtables Stakeholder Focus Groups Social Media forums and quick polls (MindMixer, Facebook) Tools/ Activities (Public Activities will include)  Information on website. The Long-Range Solid Waste site should be enhanced in style. There is no additional cost for this. The site should have a map and photos of facilities, an FAQ page, a calendar, and links to partners.  Glossary of terms for use online and at public events.  Notice when public meetings are occurring, through County website  Public hearing at relevant Planning Commission meetings  Roundtable discussions with stakeholders, facilitated by staff and advisory committee members. These can replace certain regular committee meetings or be held in addition to them, perhaps during evening hours at locations out in the community. 15  Survey of HOA contract managers.  Additional focus groups with smaller numbers of stakeholders, facilitated by staff and advisory committee members. These can provide a more detailed understanding of values and perspectives.  Press releases to local media  Advisory committee attendance and presentations at community events such as neighborhood meetings, HOA meetings, festivals, and others to be determined.  Use of a “branding” program for identifying the new focus on “Sustainable Materials Management”. This may include the use of a new logo or adoption of a pre -existing program from some other jurisdiction.  Social media outreach o Twitter engagement from County and from committee members o Facebook engagement from County and from committee members o Cville Tomorrow edits and information from County and from committee members, on wikis related to the committee’s topics o “Engage Albemarle” discussion topics on the County website Our overall goal is to strengthen public trust, to involve citizens and stakeholders in a meaningful dialogue, and to benefit the entire community through development of a successful long term sustainable materials management polic y. STEP 6: Create a Schedule  October 2014: publicity of topic  October 23, 2014: pilot community meeting at Yancey  October 14: Planning Commission discussion for public hearing in December  November 5: Deliver Public Engagement Plan to Board of Supervisors  November: preliminary public information using web and social media tools  December: 1st Stakeholder Roundtable meeting  December: Open House held  December: Planning Commission public hearing  January: 2nd Stakeholder Roundtable meeting  Q1 2015: focus groups and increased social media outreach  Q2 2015: finalize recommendations, public comment period for draft  July-August: Deliver complete report to Board of Supervisors (final public comment) STEP 7: Roles and Responsibilities Staff: Staff will work with the advisory committee and the community to prepare a recommended policy approach to present to the Board of Supervisors for their consideration, ensure the effectiveness of the public participation process, provide review and recommendations to the Board of Supervisors in accordance with established county policies and plans, and keep community informed about progress of the plan through the legal review process. Committee: The Advisory Committee will work directly with County staff and the communit y to identify, research and evaluate options, provide leadership for the public engagement process and develop recommendations a comprehensive solid waste management policy based on sustainable materials management for consideration by the Board of Supervisors. Board of Supervisors: The Board of Supervisors has the final decision making authority for approving the long term solid waste and sustainable materials management policy direction. STEP 8: Gather and Disseminate Input and Results (Feedback loo p)  Dissemination of public input to decision-makers and back to public  A-Mail topic as email list. Staff sends, advisory committee can help with content.  A website kept up-to-date by staff  Collect all comments and make available on public website and to committee and decision- makers 16  Public meeting/roundtables posted  Press releases and other materials will be sent out as appropriate to keep the community informed about the progress STEP 9: Evaluate Effectiveness End goal: The charge of the advisory committee is successfully completed, with the community aware of process, feeling heard and valued, given multiple opportunities for engagement, part of a feedback loop. The process helped Albemarle County to develop an improved and durable solid waste policy based on Sustainable Materials Management.  Formal and informal feedback from stakeholders.  Survey of citizens participating. Email should be logged as much as possible through the participation process. A simple SurveyMonkey poll can be sent at the end of the process. 17 ATTACHMENT 7 ORDINANCE NO. 14-2(2) AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, ARTICLE XI, PERSONNEL, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA. BE IT ORDAINED by the Board of Supervisors of the County of Albem arle, Virginia, that Chapter 2, Administration, Article XI, Personnel, Division 3, Deferred Compensation, of the Code of the County of Albemarle, Virginia, is hereby amended and reordained by amending Section 2-1108, Establishment, Execution and Amendment of Plan, as follows: CHAPTER 2. ADMINISTRATION ARTICLE XI. PERSONNEL DIVISION 3. DEFERRED COMPENSATION Sec. 2-1108 Establishment, execution and amendment of plan. Pursuant to the Government Employees Deferred Compensation Act (Virginia Code §§ 51.1-600 et seq.), the county hereby re-adopts and re-establishes a plan of deferred compensation for its employees. The purpose of the plan shall be to provide for the deferral of compensation to the participants. The plan shall exist in addition to all other retirement, pension or other benefit systems available to the participants and shall not supersede, make inoperative or reduce any benefits provided by any other retirement, pension or benefit program established by law. It is understood that, other than the incidental expenses of collecting and disbursing of the employees' deferrals and other minor administrative matters, there is to be no cost or contribution by the county to the program. On behalf of the employer, the county executive is hereby aut horized and directed to execute and deliver the plan to the plan administrator. He is further hereby authorized to execute for the county individual participation agreements with each employee requesting the same, to act as the "administrator" of the plan representing the county and to execute such agreements and contracts as are necessary to implement the program. The plan shall contain such terms and amendments as the county executive may, from time to time, approve, such approval to be conclusively evidenced by his execution thereof. (9-14-83, art. I, § 1; 5-13-87; Ord. 1988, § 15-6; Ord. 98-A(1), 8-5-98) 18 ATTACHMENT 8 ORDINANCE NO. 14-A(5) AN ORDINANCE TO RE-ADOPT AND MODIFY AN OFFICIAL MAP PURSUANT TO VIRGINIA CODE § 15.2- 2233 ET SEQ. FOR A SEGMENT OF U.S. ROUTE 29 ABUTTING COUNTY TAX MAP AND PARCEL NUMBERS 61W -03-19A and 61W -03-25, AND A SEGMENT OF HYDRAULIC ROAD ABUTTING COUNTY TAX MAP AND PARCEL NUMBERS 61W -03-19A and 61W -03-25 BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that, pursuant to the authority in Virginia Code § 15.2-2233 et seq., the attached map entitled “Plat Showing Parcels One and Two Being Future Right of Way for a Single Point Urban Interchange Across TMP 61W -03-19A and TMP 61W -03-25 as Shown Hereon, Jack Jouett Magisterial District, Albemarle Co., Virginia,” last revised September 23, 2014, prepared by Kirk Hughes & Associates, Land Surveyors & Planners, which depicts, within the vicinity of the northwest quadrant of the U.S. Route 29 and Hydraulic Road intersection, the respective locations, centerlines, existing right-of-way widths, and future right-of-way widths of the legally established segment of U.S. Route 29 abutting County Tax Map and Parcel Numbers 61W -03-19A and 61W -03-25, and the legally established segment of Hydraulic Road abutting County Tax Map and Parcel Numbers 61W -03-19A and 61W -03-25, originally adopted on December 2, 2009, is hereby re-adopted and modified as an official map. The existing and future right-of-way widths would be the same as adopted on December 2, 2009, except as modified to remove as “future” rights-of-way those lands dedicated to public use and improvements constructed since December 2, 2009, and to identify the new tax map and parcel numbers of the parcels abutting and on the mapped rights-of- way. This ordinance shall be effective immediately.