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HomeMy WebLinkAbout12102014actions 1 ACTIONS Board of Supervisors Meeting of December 10, 2014 December 11, 2014 AGENDA ITEM/ACTION ASSIGNMENT PODCAST 1. Call to Order.  Meeting was called to order at 4:04 p.m., by the Chair, Ms. Dittmar. All BOS members were present. Also present were Tom Foley, Larry Davis, Ella Jordan and Travis Morris. Listen 2. Joint Meeting with School Board a. Review of Capital Improvement Plan (CIP) Oversight Committee Recommendations.  RECEIVED. b. Brief Discussion on Joint Compensation.  CONSENSUS to proceed with the second scenario for compensation of the Five Year Plan for planning purposes. . Recess.  The Board recessed at 5:25 p.m., and reconvened at 5:29 p.m. 3. Work Session and Action: Five-Year Financial Plan (continuation).  HELD. Listen Closed Meeting.  At 6:15 p.m., the Board went into Closed Meeting pursuant to section 2.2-3711(A) of the Code of Virginia under subsection (7) to consult with and be briefed by legal counsel and staff regarding specific legal matters requiring legal advice relating to an agreement regarding the Ivy Landfill. Listen 6:30 P.M. – Regular Night Meeting Certify Closed Meeting.  At 6:49 p.m., the Board reconvened into open meeting and certified the closed meeting. 4. Reconvene and Call to Order Night Meeting.  Meeting was called back to order at 6:50 p.m., by the Chair, Ms. Dittmar. Listen 7. Adoption of Final Agenda.  Added discussion on Places 29 Community Advisory Council.  By a vote of 6:0, ADOPTED final agenda. 8. Brief Announcements by Board Members.  There were none. 9. From the Public: Matters Not Listed for Public Hearing on the Agenda.  Nancy Carpenter, spoke on resolution recognizing December 21 as Homeless Citizens Memorial Day. Listen 10.1 ZMA-2012-00002. Variations from Riverside Village Application Plan and Code of Development.  ADOPTED Resolution approving the special exception to vary the Riverside Village Application Plan and Code of Development subject to condition of approval. Clerk: Forward copy of signed resolution to Community Development and County Attorney’s office. (Attachment 1) Listen 10.2 Albemarle County Service Authority Sales Contract Extension-East Rivanna/Glenmore Water Storage Facility. Clerk: Forward copy of signed resolution to County Attorney’s office. (Attachment 2) 2  ADOPTED Resolution to authorize the County Executive to execute all legal documents, in a form approved by the County Attorney, necessary to amend the previously-approved sales contract with the ACSA to allow an extension of the settlement deadline to March 31, 2015. 10.3 FY 2015 Budget Amendment and Appropriations.  APPROVED, appropriations #2015056, #2015058, #2015059, #2015060, #2015061, #2015062 and #2015064 for general government and school division programs. Clerk: Forward copy of signed appropriations to OMB, Finance and appropriate individuals. 11. Regional Firearms Training Center - Approve Terms of Land Lease and Operating Agreements and Additional Funding.  By a vote of 6:0, ADOPTED Resolution to approve the Operational Agreement and the Ground Lease and to authorize the County Executive to sign the Agreements once they are approved as to form and content by the County Attorney. Clerk: Forward copy of signed resolution to OFD and County Attorney’s office. (Attachm ent 3) Listen 12. Work Session: Community Engagement Strategies and Future Direction.  By a vote of 3:3 (Sheffield/Boyd/Mallek), motion to pursue the software platform option for video streaming FAILED. Listen 13. Update from Draper Aden Associates regarding discussion with DEQ on possible Ivy MUC transfer station alternatives and timeframe for action.  By a vote of 5:1 (Boyd), ADOPTED the attached. Doug Walker: Proceed as directed. (Attachment 4) Listen 14. Chairman, Year in Review.  Received. Listen 15. County Executive, Year in Review.  Received. Non Agenda: Places 29 Community Advisory Council discussion.  CONSENSUS to temporarily suspend the Council. Lee Catlin: Proceed as directed. Listen 16. From the Board: Committee Reports and Matters Not Listed on the Agenda.  There were none. Listen 17. From the County Executive: Report on Matters Not Listed on the Agenda. Tom Foley:  Announced that the County had received notification from state that the County will not receive $321,000 in state aid.  Announced that staff will develop a protocol for this winter in case there are weather events that cause outages. 18. Adjourn to December 16, 2014, 8:30 a.m., Room 241.  The meeting adjourned at 9:22 p.m. ewj/tom 3 Attachment 1 – Resolution to Approve Special Exception for ZMA-2012-00002, Riverside Village Attachment 2 – Resolution to Authorize the Amendment of a Sales Contract for Easements on and Across Tax Map Parcel 93A1-2 to the Albemarle County Service Authority Attachment 3 – Resolution to Approve an Operating Agreement and a Ground Lease Agreement for a Regional Firearms Training Facility at 2300 Milton Road, Charlottesville, Virginia Attachment 4 – Motions on possible Ivy MUC transfer station alternatives and timeframe 4 ATTACHMENT 1 RESOLUTION TO APPROVE SPECIAL EXCEPTION FOR ZMA 2012-00002, RIVERSIDE VILLAGE WHEREAS, Riverside Village Properties Inc. (“Riverside Village”) is the owner of Tax Map and Parcel Number 07800-00-00-05800 (the “Property”); and WHEREAS, Riverside Village filed a request for a special exception in conjunction with SDP 2014 -00043, Riverside Village, to vary the application plan and the code of development approved in conjunction with ZMA 2012-00002, Riverside Village, to: (1) amend the descriptions and requirements in two tables in the code of development pertaining to green space, civic areas, amenities, and landscape treatments as depicted on the Applicant’s Landscape and Green Space Tables Variation Request dated October 20, 2014 and last revised on November 14, 2014; and (2) vary the side setback requirements in the application plan and the code of development by increasing the side setback from zero feet (with a minimum eight foot building separation) to three feet in Blocks 2, 3 and 4, as depicted on the Applicant’s Side Setback Variation Request dated August 26, 2014 and last revised on November 14, 2014. NOW, THEREFORE, BE IT RESOLVED that, upon consideration of the foregoing, the executive summary prepared in conjunction with the special exception requests, staff’s supporting analysis included in the executive summary, and all of the factors relevant to the special exceptions in Albemarle County Code §§ 18 - 8.5.5.3(c) and 18-33.8, the Albemarle County Board of Supervisors hereby approves the special exception to vary the application plan and the code of development approved in conjunction with ZMA 2012 -00002, Riverside Village, as described hereinabove, subject to the condition attached hereto. ***** SDP 2014-000043 Riverside Village Special Exception Condition 1. Before it obtains approval of the final Site Plan (SDP 201400043), the applicant shall provide a complete amended Application Plan and Code of Development reflecting the approved variations as provided on the Applicant’s Landscape and Green Space Tables Variation Request dated October 20, 2014 and last revised on November 14, 2014, and the Applicant’s Side Setback Variation Request dated August 26, 2014 and last revised on November 14, 2014, both of which are attached hereto. 5 6 7 8 9 10 11 12 ATTACHMENT 2 RESOLUTION TO AUTHORIZE THE AMENDMENT OF A SALES CONTRACT FOR EASEMENTS ON AND ACROSS TAX MAP PARCEL 93A1-2 TO THE ALBEMARLE COUNTY SERVICE AUTHORITY WHEREAS, the East Rivanna firehouse property (Tax Map Parcel 093A1-00-00-00200) is jointly owned by the County and the East Rivanna Volunteer Fire Company (“ERVFC”); and WHEREAS, for and in consideration of $100,000, the Albemarle County Board of Supervisors agreed, by Resolution dated January 16, 2013, to grant permanent easements and temporary construction easements on and across TMP 93A1-2 to the Albemarle County Service Authority (“ACSA”) necessary for the ACSA to locate and install a water storage facility and water lines to serve the Rivanna Village community; and WHEREAS, the ERVFC Board of Directors also approved the sale of the easements to the ACSA; and WHEREAS, the ACSA has recently requested that the parties’ sales contract be amended to extend the settlement deadline from December 31, 2014 to March 31, 2015; and WHEREAS, the Albemarle County Board of Supervisors does not object to the requested contract amendment or extension. NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby authorizes the County Executive to execute all legal documents, in a form approved by the County Attorney, necessary to amend the contract for the sale of the easements to the ACSA on and across TMP 93A1-2, to extend the settlement deadline from December 31, 2014 to March 31, 2015. 13 ATTACHMENT 3 RESOLUTION TO APPROVE AN OPERATING AGREEMENT AND A GROUND LEASE AGREEMENT FOR A REGIONAL FIREARMS TRAINING FACILITY AT 2300 MILTON ROAD, CHARLOTTESVILLE, VIRGINIA WHEREAS, the County of Albemarle (“County”), the City of Charlottesville (“City’), and the University of Virginia (“UVA”) have agreed, through the approval of their governing bodies, to construct a regional firearms training center (the “facility) on property owned by UVA located at 2300 Milton Road, Charlottesville, Virginia (Tax Map and Parcel 09300-00-00-00700) for the use of County, City and UVA public safety personnel; and WHEREAS, the Operating Agreement between the County, the City and UVA will set forth the funding formula for both the capital investment and the ongoing operating costs of the facility, as well as the provisions that govern the day-to-day operations of the facility; and WHEREAS, the Ground Lease Agreement between the County, the City and UVA will set forth the terms of the Lease of the property, with the costs shared pursuant to the terms of the Operating Agreement. NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby approves the Operating Agreement and the Ground Lease Agreement and authorizes the County Executive to sign the Agreements once they are approved as to content and form by the County Attorney. 14 ATTACHMENT 4 1. Contract with Draper Aden Associates for the following: a. Conduct a high level evaluation and comparison of possible collection and transport system alternatives, including a transfer station at Ivy, with an estimate of capital and operating costs, for consideration by the Board of Supervisors no later than March, 2015. This evaluation should begin with review of previous studies conducted by the RSWA and the County. b. As a part of the comparison of possible collection and transport system alternatives, immediately begin a detailed analysis of the Ivy MUC site specific to the construction of a new transfer station on one or more suitable locations on the property. Analysis should include an environmental assessment to determine site suitability and more detailed cost estimates for design, construction, and operations. 2. As a component of evaluating transfer station alternatives utilizing the RSWA site, im mediately begin discussions with the RSWA on organizational and management options for the operation of future facilities. 3. Initiate a procurement process to hire a technical consultant to work with the Long Range Solid Waste Solutions Advisory Committee to consider comprehensive alternatives for a solid waste management program for the County.