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ACTIONS
Board of Supervisors Meeting of February 5, 2014
February 7, 2014
AGENDA ITEM/ACTION
ASSIGNMENT
PODCAST
1. Call to Order.
Meeting was called back to order at 9:04 a.m.,
by the Chair, Ms. Dittmar. All BOS members
were present. Also present were Tom Foley,
Larry Davis, Ella Jordan and Travis Morris.
Listen
4. Adoption of Final Agenda.
ADOPTED, by a vote of 6:0, the final agenda.
5. Brief Announcements by Board Members.
Ann Mallek:
Announced that the MPO is hosting a public
outreach event this afternoon, 5:00 p.m. until
7:00 p.m., at the Water Street Center, to
gather input regarding the 2040 Long Range
Plan.
Asked for an update, at a future meeting, on
volunteer firefighter incentives.
Asked to discuss the concept of commercial
credits in mixed use developments as part of
the proffer equation.
Asked that staff look at border town
addresses (i.e., Afton residents that are
located in Albemarle) to make sure that utility
taxes are being paid correctly to the locality.
6. Recognitions:
a. Ann Mallek – Past Chair.
Presentation made by Chair.
b. Proclamation recognizing The Senior Center.
Mr. Sheffield read and presented to Bob
Tucker and Peter Thompson.
(Attachment 1)
Listen
7. From the Public: Matters Not Listed for Public
Hearing on the Agenda.
Kathy Welch, resident of Rio District, spoke
about CAT and Board engagement in the
transit system.
Charles Battig spoke about EPA regulations
and climate control.
Bill Schrader, Chair of the Crozet Library
Fundraising Committee, provided report on
fundraising, and provided update on numbers
of attendance and use at the Library.
Scott Leake, representing Congressman Hurt’s
office, spoke about good news related to The
Crossings at 4th and Preston.
Diana Foster, representing the Rivanna Trails
Foundation, asked that the Board schedule a
public hearing on the Route 29 Western
Bypass.
John Halliday, Director of the Jefferson-
Madison Regional Library and resident of Rio
District, spoke about The Big Read. This year’s
book is True Grit, by Charles Portis.
Nancy Carpenter, a resident of the Scottsville
District, urged Board members, who have not
done so, to visit The Crossings. Also,
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expressed support for public transit.
Rex Linville, representing PEC, provided Board
members with a copy of the book “For the Love
of Land” and provided an update on land
conservation in the County in 2013.
Lena Seville, representing transit riders of
Charlottesville, spoke about the local transit
system and asked the Board to consider
conducting a feasibility study to look at
commuter routes towards Crozet and
Scottsville.
Sandy Payne, a resident of the City, spoke
about public transit.
Tim Tolson, a Crozet resident and Board
member of the Friends of the Jefferson-
Madison Regional Library, urged the Board to
fund the JMRL’s full budget request to meet its
demand. In terms of the Crozet Streetscape
project, he said that closing Tabor Street is a
good idea and added that it is important that
the detour have a solid string of cones across
the lumberyard so that people do not start
using the Square as a cut-through to get
around backup on Library Avenue.
8.2 Employee Pay Process Review.
Ms. McKeel asked for information on the scope
of services for the consultant.
APPROVED Appropriation #2014079 on the
February 5, 2014 FY14 Appropriation Request
to fund the proposed review of the County’s
pay process systems.
County Executive: Provide
information to Board.
Clerk: Notify OMB, Finance
and appropriate individuals.
Listen
8.3 Resolution of Reaffirmation of Support for the
Journey Through Hallowed Ground Partnership.
ADOPTED Resolution.
Clerk: Forward resolution to
Journey Through Hallowed
Ground. (Attachment 2)
8.4 SDP-201-300058. Rolkin Road Retail Center –
Special Exception.
APPROVED special exception to allow critical
slopes to be disturbed.
8.6 FY 14 General Fund Q2 Report; Revised FY 14
Revenue Projections Report; and Quarterly
Economic Indicators Report.
Mr. Boyd asked for examples and more
information on the variances in the quarterly
comparisons to the fund balance transfers.
Betty Burrell: Provide requested
information in future reports.
9. Consideration of a Public Hearing on the Route 29
Western Bypass.
SET, by a vote of 5:1(Boyd), a public hearing
on the Route 29 Western Bypass, February 19,
2014, 4:00 p.m.
Clerk: Advertise and schedule on
agenda.
Listen
Recessed at 10:18 p.m., and Reconvened at
10:28 p.m.
10. Project Based Vouchers: The Crossings at 4th
and Preston.
Requested that staff draft letter of appreciation,
for Chair’s signature, to individuals who
provided assistance with this project.
Clerk: Prepare letter for Chair’s
signature.
Listen
11. Video streaming Board of Supervisors Meetings.
Directed staff to research possible partnerships
with media outlets, CATEC, Charlottesville
Tomorrow, etc., to see if they would be
Clerk/Lee Catlin: Proceed as
directed.
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interested in partnering with the County to
provide live video streaming of Board
meetings. Requested staff to also look into
upgrading the current quality of audio live
streaming.
12. Water Quality Mandates Community Engagement
Plan.
APPROVED, by a vote of 6:0, the proposed
engagement plan, directed staff to implement
the final plan, directed staff to proceed with
developing both a scope of services and
estimated costs for a technical consultant to
support work related to the MS4 program and a
charge and appointment process for an
advisory committee and return to the Board for
consideration at the earliest date possible.
Clerk: Schedule on agenda when
ready to come back.
Listen
13. Community Development Work Program.
ENDORSED, by a vote of 6:0, the 2014 Work
Program, and requested that the Cash Proffer
Policy be prioritized and brought back for
Board review.
Mark Graham: Proceed as
approved.
Listen
14. Closed Meeting.
At 12:04 p.m., the Board went into Closed
Meeting pursuant to Section 2.2-3711(A) of the
Code of Virginia under Subsection (1) to
consider appointments to boards, committees,
and commissions in which there are pending
vacancies or requests for reappointments;
under Subsection (7) to consult with and be
briefed by legal counsel and staff regarding
specific legal matters requiring the provision of
legal advice related to the effect of easements
on a specific County property; and under
Subsection (7) to consult with and be briefed
by legal counsel and staff regarding specific
legal matters requiring the provision of legal
advice related to the negotiation of a regional
public safety agreement.
Listen
15. Certified Closed Meeting.
At 1:59 p.m., the Board reconvened into open
meeting and certified the closed meeting.
16. Boards and Commissions: Appointments.
APPOINTED Ms. Jennifer Sulzberger, as the
Samuel Miller District representative to the
Albemarle County Service Authority with said
term to end December 31, 2017.
APPOINTED Mr. David van Roijen to the
Fiscal Advisory Committee with said term to
expire July 8, 2015.
APPOINTED Mr. Michael Shareck, Ms. Diane
Berlin and Ms. Robin Hester, to the Pantops
Community Advisory Council with said terms to
expire June 30, 2016.
APPOINTED Mr. Peter Borches, Mr. David
Bashline and Ms. Helene Kaminer to the
Places 29 Community Advisory Council with
said terms to expire January 31, 2016.
APPOINTED Ms. Jane Fogleman to the
Places 29 Community Advisory Council to fill
an unexpired term with said term to expire
Clerk: Prepare appointment/
reappointment letters, update
Boards and Commissions book,
webpage, and notify appropriate
persons.
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January 31, 2015.
17. Public Hearing: FY2014 Budget Amendment and
Appropriations.
By a vote of 6:0, APPROVED the FY 2014
Budget Amendment in the amount of
$3,915,287.87 and APPROVED appropriations
#2014069, #2014071, #2014072, #2014073,
#2014074, #2014075, #2014076, #2014077,
#2014078, and #2014079 to provide funds for
various local government projects and
programs.
Clerk: Notify OMB, Finance
and appropriate individuals.
Listen
18. Department of Social Services Advisory Board
Annual Report.
Received.
Listen
19. Virginia Pre-School Initiative “Bright Stars” Annual
Report.
Received.
Listen
20. Quarterly Capital Report.
Received.
Listen
21. Discussion: Fire and Rescue Service Delivery
System.
Held.
Listen
22. From the Board: Committee Reports and Matters
Not Listed on the Agenda.
Ann Mallek:
Reported on the Historic Preservation
Committee and MPO meetings.
Ken Boyd:
Reported on the RWSA, RSWA and Free
Bridge Congestion Relief Project meetings.
Brad Sheffield:
Reported on the Places 29 Community
Advisory Council meeting.
Diantha McKeel:
Announced that she has joined JABA as an at-
large member.
Asked Board members if they were interested
in signing a Code of Ethics.
Asked for an update on where the County
stood with the InSync Adaptive Traffic Control
System.
Liz Palmer:
Announced that she has been attending staff
meetings on bringing internet service to the
rural areas.
Jane Dittmar:
Announced that the Village of Rivanna
Community Advisory Council will hold its first
meeting on Thursday, February 6.
Announced that there is an ad-hoc group of
homeowner association leaders along the
Avon Street corridor that are starting to meet.
Thanked Glen Brooks and Greg Kamptner for
their assistance in a meeting with a
homeowners association and a bond company.
Announced that she represented the County at
the Better World Betty Business challenge.
Suggested that the Board’s Rules of
Procedures be amended to allow the Board to
respond to issues during the General
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Assembly session.
23. From the County Executive: Report on Matters
Not Listed on the Agenda.
Tom Foley:
Announced that RSWA approved the extension
of the contract through June 30, 2015 which
includes Ivy MUC and the McIntire Recycling
Center. This item will be on the Board’s March
5th agenda.
Discussed the County’s long term solid waste
plan.
Provided update on recent communication
regarding business personal property issue.
Provided update on upcoming agenda items.
Provided an overview of the budget public
process.
24. Adjourn to February 12, 2014, 4:00 p.m.
At 4:31 p.m., the Board adjourned until
February 12, 2014.
ewj/tom
Attachment 1 – Proclamation recognizing The Senior Center
Attachment 2 – Resolution of Reaffirmation of Support for the Journey Through Hallowed Ground Partnership
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ATTACHMENT 1
PROCLAMATION
WHEREAS, seniors are an integral aspect of our community, providing wisdom and lifelong experience that
people of all ages can benefit from; and
WHEREAS, Senior Center, Inc. has created opportunities for seniors to remain healthy, independent, and
engaged in Albemarle County since 1960; and
WHEREAS, Senior Center, Inc. through a wide variety of programs in lifelong learning, fitness, arts,
recreation, travel, and volunteer service has effectively promoted independence and cost -
effectively supported community health; and
WHEREAS, Senior Center, Inc. has facilitated the dignity and self -esteem of seniors, thus tapping their
experience, knowledge, skills, and abilities and enabling them to continue to contribute to our
community; and
WHEREAS, The National Institute of Senior Centers (NISC) is the accrediting body for 15,000 senior centers
nationwide.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle County Board of Supervisors congratulates Senior
Center, Inc. for achieving National Accreditation for the third time (one of just seven such centers
in the country), as awarded by NISC in June 2013; and
FURTHER RESOLVED, that the Board of Supervisors calls upon all citizens to recognize the positive impact that
Senior Center, Inc. makes in our community by enhancing the well-being of seniors and all our
community.
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ATTACHMENT 2
RESOLUTION OF REAFFIRMATION OF SUPPORT for the
JOURNEY THROUGH HALLOWED GROUND PARTNERSHIP
WHEREAS, the Journey Through Hallowed Ground Partnership (JTHG) is a non-profit organization
dedicated to raising national and international awareness of the unparalleled history in the region from
Gettysburg, Pennsylvania to Albemarle County, Virginia; and
WHEREAS, the JTHG has built a strong network of 350 local, regional, and national partnering
organizations to develop a common vision to brand and enhance the scenic, historic, recreational, cultural, and
natural resources of the region; and
WHEREAS, the JTHG has collaboratively created a National Heritage Area as designated by the United
States Congress and signed into law by President Bush in 2008; and
WHEREAS, the JTHG has successfully completed a Corridor Management Plan for the 180 mile long
corridor generally following the Old Carolina Road and worked to have it designated as only the 99th road in the
country to be recognized as a National Scenic Byway in 2009; and
WHEREAS, the JTHG has created heritage tourism programs that provide economic development
opportunities for each Partnering jurisdiction within The National Heritage Area to support our businesses and th e
quality of life for all citizens; and
WHEREAS, the JTHG has developed award winning educational programs, including the Of the Student,
By the Student, For the Student service learning project, to connect students and teachers with our shared
heritage; and
WHEREAS, the JTHG developed the “Living Legacy” project that commemorates the individual and
combined sacrifices of the Civil War fallen by planting one tree for each of the 620,000 soldiers who died, as it
beautifies the communities of Partnering jurisdictions.
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors reaffirms its
commitment to the Journey Through Hallowed Ground Partnership and pledges its continued support for this
collaborative Partnership.