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BOARD OF SUPERVISORS
T E N T A T I V E
JANUARY 4, 2012
9:00 A.M., AUDITORIUM
COUNTY OFFICE BUILDING
1. Call to Order.
2. Pledge of Allegiance.
3. Moment of Silence.
4. Adoption of Final Agenda.
Annual Organization
5. Election of Chairman.
6. Election of Vice-Chairman.
7. Appointment of Clerk.
8. Set Meeting Times, Dates and Places for Calendar Year 2012.
9. Set Dates for Hearing Zoning Text Amendments Requested by Citizens.
10. Rules of Procedure, Adoption of.
11. Boards and Commissions Policy, Adoption of.
12. Recognitions:
a. Governor’s recognition of the Albemarle/Charlottesville Reentry Council.
13. From the Public: Matters Not Listed for Public Hearing on the Agenda.
14. Consent Agenda (on next sheet).
9:45 a.m. - Public Hearing:
15. Virginia Community Development Block Grant Program. To solicit public input
on local housing and community development needs in relation to the Community Development
Block Grant (CDBG) funding available to the County.
9:55 a.m. – Presentations:
16. 9:55 a.m. – Charlottesville Albemarle Convention Visitors Bureau Marketing Plan Update.
17. 10:15 a.m. – Albemarle County Service Authority Quarterly Update, Gary O’Connell, Executive
Director.
18. 10:35 a.m. – Rivanna Water and Sewer Authority Quarterly Update, Tom Frederick, Executive
Director.
10:55 a.m. - Recess
11:05 a.m. – Presentations:
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19. 11:05 a.m. - Economic Vitality Action Plan Quarterly Report.
20. 11:25 a.m. – Department of Forestry Annual Report, Erik Filep.
21. 11:40 a.m. - Closed Meeting.
22. Certify Closed Meeting.
23. Boards and Commissions:
a. Vacancies/Appointments.
1:30 p.m. – Action Item:
24. 1:30 p.m. - Resolution to Name the County’s portion of the Meadow Creek Parkway.
25. 1:45 p.m. - Public Safety Classification and Salary Review.
26. From the Board: Committee Reports and Matters Not Listed on the Agenda.
27. Adjourn.
CONSENT AGENDA
FOR APPROVAL:
14.1 Approval of Minutes: March 14(A), April 6, September 13(A), October 12(A), November 1
(A), and November 17(A), 2011.
14.2 FY 2012 Budget Amendment and Appropriations.
14.3 Update on Options Regarding Audio Streaming of Board of Supervisors Meetings.
14.4 Resolution of Intent to Amend and Clarify the Criteria for Issuance of a Special Use Permit
for Off-Site Signs.
14.5 Interoperable Emergency Communications Planning Grant (CFDA #97.055) (IECPG
– 2009).
14.6 Amendments to 2012 Legislative Priorities.
FOR INFORMATION:
14.7 Report on First Ten Year of the Acquisition of Conservation Easements (ACE)
Program.
14.8 Board-to-Board, January 2012, A monthly report from the Albemarle County School Board
to the Albemarle County Board of Supervisors.
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Tentative
14.9 VDoT, Culpeper District, Albemarle County Monthly Report, January 2012.
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COUNTY OF ALBEMARLE
MEMORANDUM
TO: Members of the Board of Supervisors
FROM: Ella W. Jordan, CMC, Clerk
DATE: December 27, 2011
RE: Agenda for Annual (Organizational) Meeting of January 4, 2012
Agenda Item No. 7. The Code of Virginia, in Section 15.2-1538, states that "The governing body of
every locality in this Commonwealth shall appoint a qualified person, who shall not be a member of the
governing body, to record the official actions of such governing body.” Ella W. Jordan expresses a desire
to be reappointed as Clerk. This position is reappointed annually.
__________
Agenda Item No. 8. Section 15.2-1416 of the Code states that "The days, times and places of regular
meetings to be held during the ensuing months shall be established at the first meeting which meeting
may be referred to as the annual or organizational meeting; however, if the governing body su bsequently
prescribes any ... day or time other than that initially established, as a meeting day, place or time, the
governing body shall pass a resolution as to such future meeting day, place or time. The governing body
shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public
meeting place and inserted in a newspaper having general circulation in the county or municipality at
least seven days prior to the first such meeting at such other day, place or time...."
Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board
needs to adopt a motion to set the meeting times, dates and places for Calendar Year 20 12 as follows:
first Wednesday of the month - 9:00 a.m., and the second Wednesday of the month - 6:00 p.m., with said
meetings to be held in the County Office Building on McIntire Road. Since July 4, 2012 is a holiday, it is
requested that the meeting dates in July be as follows: July 11 - 9:00 a.m., and July 18 – 6:00 p.m. It is
also recommended that due to the holiday schedule that the meeting dates for January 20 13 be January
9 – 9:00 a.m., and January 16 – 6:00 p.m.
__________
Agenda Item No. 9. Section 33.10.2 of the Zoning Ordinance states that the Board of Supervisors shall
consider zoning text amendment petitions by property owners at specified intervals of three months. The
dates requested for these hearings for 2012 are September 12 and December 12, 2012 and March 13,
and June 12, 2013. A motion is required to set these dates which are then advertised in the newspaper.
__________
Agenda Item No. 10. A copy of the Board’s current Rules of Procedure is included with this agenda item
for your review.
__________
Agenda Item No. 11. A copy of the Board’s current Boards and Commissions Policy is included with this
agenda item for your review.
__________
Agenda Item No. 22. A copy of an updated appointment list is included with this agenda item.
Return to agenda
/ewj
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Rules of Procedure
SUBJECT/PROPOSAL/REQUEST:
Adoption of 2012 Rules of Procedure for Board of
Supervisors
STAFF CONTACT(S):
Messrs. Foley, and Davis, and Ms. Jordan
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
Each year at the Board’s Organizational Meeting the Board adopts the rules of procedure under which it will operate
for that year. These rules of procedure are designed and adopted for the benefit and convenience of the Board.
Their purpose is to help the Board conduct its affairs in a timely and efficient manner. The previously adopted rules of
procedure have incorporated the general principles of parliamentary procedure found in Robert’s Rules of Order’s
Procedure in Small Boards and applicable Virginia laws.
DISCUSSION:
The proposed Rules of Procedure for 2012 (Attachment A) are based on the rules previously adopted by the Board in
2011. They include the modifications to the Rules of Procedure adopted by the Board at its June 1, 2011 meeting. At
that meeting the Board adopted rules to address adoption of a final agenda, discussion of matters by Board members
not on the agenda, and the consent agenda. (Paragraphs D. 2, 3,& 4) The proposed Rules clarify that matters added
to the final agenda for action shall be added to the end of the agenda unless a majority of the members of the Board
agree to consider the item earlier on the agenda. This generally provides that new matters will not delay matters
already scheduled on the agenda but also provides flexibility for the Board to decide if it is appropriate to consider a
particular matter earlier on the agenda.
Three other changes to the Rules are proposed:
1. An introduction has been added setting forth the purpose of the proposed Rules.
2. Under the “Order of Business” provisions (Paragraph D.1) the Rules propose to include the format for how a
typical Board meeting is conducted. This format is consistent with how the Board currently holds its meetings.
3. Under the “Meetings” provisions (Paragraph C.3) the Rules propose to include that notices for special
meetings can be sent to a Board member by electronic mail or facsimile if requested by the Board member.
The enabling authority for this change was adopted by the General Assembly in the 2011 Session. This
change will facilitate the calling of special meetings, when necessary.
4. Under the “Voting Procedures” provisions (Paragraph F.1) the Rules propose to clarify that a tie vote on a
motion to approve shall be deemed a denial of the matter being proposed for approval. This has been the
consistent interpretation of a tie vote on matters before the Board that require a final action by the Board such
as zoning applications and ordinances. This clarification will eliminate confusion that sometimes surrounds tie
votes.
All of the proposed additions to the Rules are double underlined to clearly show what has changed from the Rules
adopted at the 2011 organizational meeting. The Robert’s Rules of Order Procedure in Small Boards, which is
incorporated by reference in Paragraph I, is also attached. (Attachment B) The provision relating to motions not
requiring a second is struck out in that attachment, however, to recognize that notwithstanding the Small Board rules
the proposed Rules retain the requirement that all motions require a second to be further considered (Paragraph F.1).
BUDGET IMPACT:
This item has no direct budget impact.
AGENDA TITLE: Rules of Procedure
January 14, 2012
Page 2
RECOMMENDATIONS:
Staff recommends that the Board adopt the attached proposed Rules of Procedure.
ATTACHMENTS
A – Proposed Rules of Procedure for 2012
B – Robert’s Rules of Order Procedure in Small Boards
Return to agenda
1
RULES OF PROCEDURE
ALBEMARLE BOARD OF COUNTY SUPERVISORS
These rules of procedure are designed and adopted for the benefit and convenience of the Albemarle
County Board of Supervisors. Their purpose is to help the Board conduct its affairs in a timely and
efficient manner. They incorporate the general principles of parliamentary procedure found in Robert’s
Rules of Order’s Procedure in Small Boards and applicable Virginia laws. The rules of procedure do not
create substantive rights for third parties or participants in proceedings before the Board. Further, the
Board reserves the right to suspend or amend the rules of procedure whenever a majority of the Board
decides to do so. The failure of the Board to strictly comply with the rules of procedure shall not
invalidate any action of the Board.
A. Officers
1. Chairman. The Board at its annual meeting shall elect a Chairman who, if present, shall
preside at such meeting and at all other meetings during the year for which elected. In
addition to being presiding officer, the Chairman shall be the head official for all the
Board’s official functions and for ceremonial purposes. He shall have a vote but no veto.
(Virginia Code Sections §§ 15.2-1422 and 15.2-1423)
2. Vice-Chairman. The Board at its annual meeting shall also elect a Vice-Chairman, who, if
present, shall preside at meetings in the absence of the Chairman and shall discharge
the duties of the Chairman during his absence or disability. (Virginia Code Section §
15.2-1422)
3. Term of Office. The Chairman and Vice-Chairman shall be elected for one-year terms;
but either or both may be re-elected for one or more additional terms. (Virginia Code
Section § 15.2-1422)
4. Absence of Chairman and Vice-Chairman. If the Chairman and Vice Chairman are
absent from any meeting, a present member shall be chosen to act as Chairman.
B. Clerk and Deputy Clerks
The Board at its annual meeting shall designate a Clerk and one or more Deputy Clerks who shall
serve at the pleasure of the Board. The duties of the Clerk shall be those set forth in Virginia
Code Section § 15. 2-1539 and such additional duties set forth in resolutions of the Board as
adopted from time to time. (Virginia Code Section § 15.2-1416)
C. Meetings
1. Annual Meeting. The first meeting in January held after the newly elected members of
the Board shall have qualified, and the first meeting held in January of each succeeding
year, shall be known as the annual meeting. At such annual meeting, the Board shall
establish the days, times, and places for regular meetings of the Board for that year.
(Virginia Code Section § 15.2-1416)
2. Regular Meetings. The Board shall meet in regular session on such day or days as has
been established at the annual meeting. The Board may subsequently establish different
days, times, or places for such regular meetings by p assing a resolution to that effect in
accord with Virginia Code Section § 15.2-1416. If any day established as a regular
meeting day falls on a legal holiday, the meeting scheduled for that day shall be held on
the next regular business day without action of any kind by the Board. (Virginia Code
Section § 15.2-1416)
If the Chairman (or Vice Chairman, if the Chairman is unable to act) finds and declares
that weather or other conditions are such that it is hazardous for Board members to
attend a regular meeting, such meeting shall be continued to the next regular meeting
2
date. Such finding shall be communicated to the members of the Board and to the press
as promptly as possible. All hearings and other matters previously advertised shall be
conducted at the continued meeting and no further advertisement shall be required.
(Virginia Code Section § 15.2-1416)
Regular meetings, without further public notice, may be adjourned from day to day or
from time to time or from place to place, not beyond the time fix ed for the next regular
meeting, until the business of the Board is complete. (Virginia Code Section
§ 15.2-1416)
3. Special Meetings. The Board may hold special meetings as it deems necessary at such
times and places as it deems convenient. A special meeting may be adjourned from time
to time as the Board finds necessary and convenient. (Virginia Code Section
§ 15.2-1417)
A special meeting shall be held when called by the Chairman or requested by two or
more members of the Board. The call or request shall be made to the Clerk of the Board
and shall specify the matters to be considered at the meeting. Upon receipt of such call
or request, the Clerk, after consultation with the Chairman, shall immediately notify each
member of the Board, the County Executive, and the County Attorney. The notice shall
be in writing and delivered to the person or to his place of residence or business, or if
requested by a member of the Board, by electronic mail or facsimile . The notice shall
state the time and place of the meeting and shall specify the matters to be considered.
No matter not specified in the notice shall be considered at such meeting unless all
members are present. The notice may be waived if all members a re present at the
special meeting or if all members sign a waiver for the notice. (Virginia Code Section
§ 15.2-1418) The Clerk shall notify the general news media of the time and place of such
special meeting and the matters to be considered.
D. Order of Business
1. Agenda. The Clerk of the Board shall establish the agenda for all meetings in
consultation with the Chairman. The first two items on the agenda for each regular
meeting of the Board shall be the Pledge of Allegiance and a m oment for silent
meditation.
a. At regular meetings of the Board, the order of business shall generally be as
follows:
1. Call to Order.
2. Pledge of Allegiance.
3. Moment of Silence.
4. Adoption of Final Agenda.
5. Recognitions.
6. From the Public: Matters Not Listed for Public Hearing on the Agenda.
7. Consent Agenda.
8. General Business (To include Public Hearings, Presentations, Work
Sessions, Appointments, and other Action Items).
9. From the Board: Committee Reports and Matters Not Listed on the
Agenda.
10. Adjourn.
A Closed Meeting shall be held whenever necessary. Generally, a Closed
Meeting will be scheduled at the midpoint of the agenda at day Board meetings
and at the end of the agenda prior to adjournment at evening Board meetings.
b. The above order of business may be modified by the Clerk of the Board to
facilitate the business of the Board.
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2. Adoption of Final Agenda. The first order of business for a regular meeting of the Board
shall be to adopt a final agenda for that meeting. The Board may modify the order of
business as part of the adoption of the final agenda. In addition, any Board member may
propose to add additional items to the agenda presented by the Clerk for action. Any
such item shall be added to the end of the agenda for discussion or action unless a
majority of the members of the Board agree to consider the item earlier on the agenda.
The final agenda shall be adopted by a majority vote of the members of the Board. No
matter for action not included on the final agenda shall be considered at that meeting.
3. Consent Agenda. The “Consent Agenda” shall be used for matters that do not require
discussion or comment and are anticipated to the have the unanimous approval of the
Board. There shall be no discussion or comm ent on Consent Agenda matters. Any
Board member may remove an item from the Consent Agenda. Any item removed from
the Consent shall be moved to a specific time or to the end of the meeting agenda for
further discussion or action. A matter requiring only brief comment or discussion may be
considered immediately after the approval of the Consent Agenda.
4. From the Board: Committee Reports and Matters Not Listed on the Agenda. “From the
Board: Committee Reports and Matters Not Listed on the Agenda” shall be the last order
of business for a regular meeting of the Board unless a majority of the members of the
Board agree to consider this item earlier on the agenda. It shall be limited to matters that
are not substantial enough to be considered as additional agenda items to be added to
the final agenda. Such matters are not matters to be acted upon by the Board at that
meeting. Routine committee reports and information updates by Board members shall be
presented under this agenda item.
5. Public Comment. The procedures for receiving comment from the public for matters not
on the agenda shall be at the discretion of the Board. Unless otherwise decided,
individuals will be allowed a three-minute time limit in which to speak during the time set
aside on the agenda for “From the Public: Matters Not Listed for Public Hearing on the
Agenda”.
6. Zoning Public Hearings. Zoning applications advertised for public hearing shall be on the
agenda for public hearing on the advertised date unless the applicant submits a signed
written deferral request to the Clerk of the Board no later than noon on Wednesday of the
week prior to the scheduled public hearing. The first request for a deferral will be granted
administratively by the Clerk. The Board will be notified of the deferral in the next Board
package and the deferral will be announced at the earliest possible Board meeting to
alert the public of the deferral. Any request received later than the Wednesday deadline
and any subsequent request for a deferral f or the same application previously deferred
will be granted only at the discretion of the Board by a majority vote. The deferral shall
not be granted unless the Board determines that the reason for the deferral justifies the
likely inconvenience to the public caused by the deferral. The staff will make every effort
to alert the public when a deferral is granted.
It is the Board’s preference that a public hearing for a zoning matter should not be
advertised until all of the final materials for a zoning app lication have been received by
the County and are available for public review. To achieve this preference, applicants
should provide final plans, final codes of development, final proffers, and any other
documents deemed necessary by the Director of Community Development, to the County
no later than two business days prior to the County’s deadline for submitting the public
hearing advertisement to the newspaper. Staff will advise applicants of this date by
including it in annual schedules for applications and by providing each applicant a
minimum of two weeks advance notice of the deadline.
If the applicant does not submit the required materials by this date, the public hearing
shall not be advertised unless the applicant demonstrates to the satisfaction of the
Director of Community Development that good cause exists for the public hearing to be
advertised. If not advertised, a new public hearing date will be scheduled. If the public
hearing is held without final materials being available for review throughout the
advertisement period due to a late submittal of documents, or because substantial
4
revisions or amendments are made to the submitted materials after the public hearing
has been advertised, it will be the policy of the Board to either def er action and schedule
a second public hearing that provides this opportunity to the public or to deny the
application, unless the Board finds that the deferral would not be in the public interest or
not forward the purposes of this policy.
Final signed proffers shall be submitted to the County no later than nine calendar days
prior to the date of the advertised public hearing. This policy is not intended to prevent
changes from being made to in proffers at the public hearing resulting from comments
received from the public or from Board members at the public hearing.
E. Quorum
A majority of the members of the Board shall constitute a quorum for any meeting of the Board. If
during a meeting less than a majority of the Board remains present, no action can be taken
except to adjourn the meeting. If prior to adjournment the quorum is again established, the
meeting shall continue. (Virginia Code Section § 15.2-1415)
A majority of the members of the Board present at the time and place established for any regular
or special meeting shall constitute a quorum for the purpose of adjour ning such meeting from day
to day or from time to time, but not beyond the time fixed for the next regular meeting.
F. Voting Procedures
1. Approval by Motion. Unless otherwise provided, decisions of the Board shall be made by
approval of a majority of the members present and voting on a motion properly made by
a member and seconded by another member. Any motion that is not seconded shall not
be further considered. The vote on the motion shall be by a voice vote. The Clerk shall
record the name of each member voting and how he voted on the motion. If any member
abstains from voting on any motion, he shall state his abstention. The abstention will be
announced by the Chairman and recorded by the Clerk. A tie vote shall defeat the
motion voted upon. A tie vote on a motion to approve shall be deemed a denial of the
matter being proposed for approval. (Article VII, Section § 7, Virginia Constitution)
2. Special Voting Requirements. A recorded affirmative vote of a majority of all elected
members of the Board shall be required to approve an ordinance or resolution
(1) appropriating money exceeding the sum of $500; (2) imposing taxes; or
(3) authorizing the borrowing of money. (Virginia Code Section § 15.2-1428)
3. Public Hearings. The Board shall not decide any matter before the Board requiring a
public hearing until the public hearing has been held. The Board may, however, at its
discretion, defer or continue the holding of a public hearing or consideration of such
matter. The procedures for receiving comment from the applicant and the public for public
hearings shall be at the discretion of the Board. Unless otherwise decided, the applicant
shall be permitted no more than ten minutes to present its application. Following the
applicant’s presentation, any member of the public shall be permitted no more than three
minutes to present public comment. Speakers are limited to one appearance at any
public hearing. Following the public comments, the applicant shall be permitted no more
than five minutes for a rebuttal presentation.
4. Motion to Amend. A motion to amend a motion before the Board, properly seconded,
shall be discussed and voted by the Board before any vote is taken on the original motion
unless the motion to amend is accepted by both the members making and seconding the
original motion. If the motion to amend is approved, the amended motion is then before
the Board for its consideration. If the motion to a mend is not approved, the original
motion is again before the Board for its consideration.
5. Previous Question. Discussion of any motion may be terminated by any member moving
the “previous question”. Upon a proper second, the Chairman shall call for a vote on the
motion of the previous question. If approved by a majority of those voting, the Chairman
5
shall immediately call for a vote on the original motion under consideration. A motion of
the previous question shall not be subject to debate and shall take precedence over any
other matter.
6. Motion to Reconsider. Any decision made by the Board may be reconsidered if a motion
to reconsider is made at the same meeting or an adjourned meeting held on the same
day at which the matter was decided. The motion to reconsider may be made by any
member of the Board. Upon a proper second, the motion may be discussed and voted.
The effect of the motion to reconsider, if approved, shall be to place the matter for
discussion in the exact position it occupied bef ore it was voted upon.
7. Motion to Rescind. Any decision made by the Board, except for zoning map
amendments, special use permit decisions, and ordinances, (these exceptions shall only
be subject to reconsideration as provided above) may be rescinded by a majority vote of
all elected members of the Board. The motion to rescind may be made by any member
of the Board. Upon a proper second, the motion may be discussed and voted. The
effect of the motion to rescind, if approved, is to nullify the previous decision of the Board.
Zoning map amendments, special use permit decisions and ordinances may be
rescinded or repealed only upon meeting all the legal requirements necessary for taking
action on such matters as if it were a new matter before the Board for consideration.
G. Amendment of Rules of Procedure
These Rules of Procedure may be amended by a majority vote of the Board at the next regular
meeting following a regular meeting at which notice of the motion to amend is given.
H. Suspension of Rules of Procedure
These Rules of Procedure may be suspended by the majority vote of the Board members present
and voting. The motion to suspend a rule may be made by any member of the Board. Upon a
proper second, the motion may be discussed and voted. The effect of the motion to suspend a
rule, if approved, is to make that rule inapplicable to the matter before the Board. Provided,
however, approval of a motion to suspend the rule shall not permit the Board to act in violation of
a requirement mandated by the Code of Virginia, the Constitution of Virginia, or any other
applicable law.
I. Necessary rules of procedure not covered by these Rules of Procedures shall be governed by
Robert's Rules of Order Procedure in Small Boards.
* * * * *
(Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75; 2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80;
1-7-81; 1-6-82; 1-5-83; 1-3-84; 1-2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-2-90; 1-2-91; 1-2-92; 1-6-93;
1-5-94; 1-4-95; 1-3-96; 1-2-97; 1-7-98; 1-6-99; 1-5-2000; 1-3-2001; 1-9-2002; 1-8-2003; 1-7-2004; 1-5-
2005; 1-4-2006; 1-3-2007; 1-9-2008; 1-7-2009; 1-6-2010; 01-05-2011).
Return to exec summary
ROBERT’S RULES OF ORDER
NEWLY REVISED
10TH EDITION
Excerpt from pages 470, 471
PROCEDURE IN SMALL BOARDS. In a board meeting where there
are not more than about a dozen members present, some of the formality that
is necessary in a large assembly would hinder business. The rules governing
such meetings are different from the rules that hold in other assemblies, in the
following respects:
Members are not required to obtain the floor before making motions or
speaking, which they can do while seated.
Motions need not be seconded.
There is no limit to the number of times a member can speak to a
question, and motions to close or limit debate (15, 16) generally should
not be entertained.
Informal discussion of a subject is permitted while no motion is
pending.
Sometimes, when a proposal is perfectly clear to all present, a vote can
be taken without a motions’ having been introduced. Unless agreed to
by unanimous consent, however, all proposed actions of a board must
be approved by vote under the same rules as in other assemblies, except
that a vote can be taken initially by a show of hands, which is often a
better method in such meetings.
The chairman need not rise while putting questions to vote.
The chairman can speak in discussion without rising or leaving the
chair; and, subject to rule or custom within the particular board (which
should be uniformly followed regardless of how many members are
present), he usually can make motions and usually votes on all
questions.
Return to exec summary
-1-
ALBEMARLE COUNTY BOARD OF SUPERVISORS
POLICY FOR BOARDS AND COMMISSIONS
A. CREATION OF NEW BOARDS AND COMMISSIONS
1. On an annual basis the list of active boards and commissions will be purged of all
bodies not required by Federal, State, County or other regulations, which have not met at least
once during the prior twelve-month period.
2. Whenever possible and appropriate, the functions and activities of boards and
commissions will be combined, rather than encouraging the creation of new bodies.
3. Any newly created task force or ad hoc committee which is intended to serve for
a limited time period may be comprised of magisterial or at-large members at the discretion of the
Board of Supervisors. The appointment process shall follow that adopted in Section B for other
magisterial and/or at-large positions.
B. APPOINTMENTS TO BOARDS AND COMMISSIONS
1. All appointments to boards and commissions based upon magisterial district
boundaries will be made by the members of the Board of Supervisors. At the discretion of the
supervisor of that district, magisterial positions may be advertised and selected applicants may be
interviewed for the position.
2. Prior to each day Board meeting, the Clerk will provide the Board a list of expired
terms and vacancies that will occur within the next sixty days. The Board will then advise the
Clerk which vacancies to advertise.
3. In an effort to reach as many citizens as possible, notice of boards and
commissions with appointment positions available may be published through available venues,
such as, but not limited to, the County’s website, A-mail, public service announcements and local
newspapers. Interested citizens will be provided a brief description of the duties and functions of
each board, length of term of the appointment, frequency of meetings, and qualifications
necessary to fill the position. An explanation of the appointment process for both magisterial and
at-large appointments will also be sent to all applicants.
4. All interested applicants will have a minimum of thirty days from the date of the
first notice to complete and return to the Clerk of the Board of Supervisors a detailed application,
with the understanding that such application may be released to the public, if requested. No
applications will be accepted if they are postmarked after the advertised deadline, however, the
Board, at its discretion, may extend the deadline.
5. Once the deadline for accepting applications is reached, the Clerk will distribute
all applications received to the members of the Board of Supervisors prior to the day meeting for
their review. For magisterial appointments, the Clerk will forward applications as they are
received to the supervisor of that district who will then recommend his/her appointment.
6. From the pool of qualified candidates, the Board of Supervisors , at their
discretion, may make an appointment without conducting an interview, or may select applicants to
interview for the vacant positions. The Clerk will then schedule interviews with applicants to be
held during the next day meeting. For magisterial appointments, the decision to interview
selected candidates will be determined by the supervisor of that district.
-2-
7. All efforts will be made to interview selected applicants and make appointm ents
within ninety days after the application deadline . For designated agency appointments to boards
and commissions, the agency will be asked to recommend a person for appointment by the Board
of Supervisors.
8. All vacancies will be filled as they occur.
9. All incumbents will be allowed to serve on a board or commission without his/her
position being readvertised unless, based on attendance and performance, the chairman of the
body or a member of the Board of Supervisors requests the Board of Supervisors to do
otherwise.
10. As a condition to assuming office all citizen members of boards and commissions
shall file a real estate disclosure form as set forth in the State and Local Government Conflict of
Interests Act and thereafter shall file such form annually on or before January 15.
11. If a member of a board or commission does not participate in at least fif ty percent
of a board’s or commission’s meetings, the chairman of the body may request the Board of
Supervisors terminate the appointment and refill it during the next scheduled advertising period.
C. ADOPTION
This policy shall be reviewed and readopted by the Board of Supervisors in January.
(Amended and/or Readopted 01-07-98; 02-12-2005; 01-04-2006; 01-03-2007; 01-09-2008; 01-
07-2009; 01-06-2010; 01-05-2011)
Return to agenda
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
FY 2012 Budget Amendment and Appropriations
SUBJECT/PROPOSAL/REQUEST:
Approval of Budget Amendment and Appropriations
#2012046, #2012047 #2012048, and #2012049 for various
school and local government programs and projects.
STAFF CONTACT(S):
Messrs. Foley, and Davis, and Ms. L. Allshouse
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be
appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment
which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by
first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section
applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The total of the requested FY 2012 appropriations itemized below is $456,542.66. A budget amendment public hearing
is not required because the amount of the cumulative appropriations does not exceed one percent of the currently
adopted budget.
DISCUSSION:
This request involves the approval of four (4) FY 2012 appropriations as follows:
One (1) appropriation (#2012046) totaling $18,008.48 for the completion of bonded improvements at Abington
Place;
One (1) appropriation (#2012047) totaling $203,447.18 for School Division programs;
One (1) appropriation (#2012048) totaling $102,000.00 for a Virginia Department of Emergency Management
grant; and
One (1) appropriation (#2012049) totaling $133,087.00 for the Firearms Range.
RECOMMENDATIONS:
Staff recommends approval of the appropriations #2012046, #2012047, #2012048, and #2012049.
ATTACHMENTS
Attachment A – Appropriation Description
Return to consent agenda
Return to regular agenda
Attachment A
1
Appropriation #2012046 $18,008.48
Revenue Source: Local Grants $ 18,008.48
This request is to appropriate $18,008.48 held by the County to bond an Abington Place Proffer for the completion of
greenway path improvements in Abington Place. The County provided a written notice of default to the developer of
Abington Place, Tribal Properties, LLC and NVR, Inc. after they failed to complete the bonded improvements required
pursuant to condition No. 4 of ZMA2002-002 by December 31, 2010. The condition states: "the principal is obligated
to construct a greenway path ten (10) feet in width that is paved with asphalt as shown on blocks I and III of the
Application Plan approved in conjunction with ZMA2002-002 (hereinafter, the "Grennway Path"). A default will arise if
the Principal(s) fail to complete construction of the Greenway Paths as required by Proffer No. 4 of ZMA2002 -002 on
or before December 31, 2010." The Cashier’s Check received by the County included the bond amount of
$18,000.00 and interest for a total of $18,008.48.
Appropriation #2012047 $203,447.18
Revenue Source: Local Contributions $ 1,654.75
State Grant Revenue $ 19,178.00
Federal Revenue (ARRA) $ 182,614.43
This request is to appropriate local contributions, state grant revenues and federal ARRA revenue to the School
Division. These appropriations were approved by the School Board on December 1 and December 8 and are as
follows:
(1) This appropriates $1,654.75 in local donations to the School Division. Cale Elementary School received a
donation in the amount of $40.00 from Kelly J. Armstrong. The donor has requested that this contribution be used to
purchase music materials for students at Cale Elementary School. Henley Middle School received a donation in the
amount of $1,614.75 from Henley’s Parent and Teacher Support Organization. The donor has requested that their
contribution be used to help fund the “Enrichment Time before 9” program for the month of October at Henley Middle
School.
(2) This appropriates a state grant awarded to the School Division from the Virginia Department of Housing &
Community Development in the amount of $19,178.00. This “GED and Beyond” Grant will provide individuals who are
close to completing their GED and those who have recently received a GED the opportunity to participate in
Employability Skills and Access to Career Pathways Workshops. These workshops will be held at the Virginia
Workforce Center and Albemarle High School, and will focus on supporting clients’ successful transition into
employment and/or into higher education or licensure programs. The workshops will include speakers from local
employers, the Virginia Workforce Center, CATEC, PVCC and UVA. Students will develop resumes, cover letters, and
thank you letters as a part of the workshop series and will participate in mock interviews with human resources
representatives from local companies. All participants will have the opportunity to utilize technology to search for job
openings, apply for positions and to participate in on-line registration for courses in higher education. Grant funds will
be used to pay salaries and benefits for teachers and to pay rent to the Piedmont Workforce Network through May
2012.
(3) This request appropriates $182,614.43 in federal American Recovery and Reinvestment Act of 2009 (ARRA)
funding that is available from FY 10/11 for use by the School Division in FY 11/12.
Remaining ARRA Title I, Part A funds in the amount of $41,321.00 will be used to assist in the support of 6.23
FTE Title I teacher positions, 1.0 FTE Teaching Assistant and will provide for instructional materials that focus
on reading instruction, classroom technology and SES/Public School Choice set aside.
Remaining ARRA Title II, Part D funds in the amount of $28,436.83 will be used to provide for or to support
the following services: university courses to support teachers in reaching state and national certification
standards in the use of technology in the classroom, workshops/staff development for teachers and a
computer/technology literacy assessment tool.
Attachment A
2
Remaining ARRA IDEA Part B-Section 611 Flow Through funds in the amount of $101,314.17 will be used to
provide for or in support of the following services: part time wages for a teacher to supplement regular school
year case management activities to enhance program development for the students that present the most
academic and behavioral challenges, contract with Public Consulting Group to update the EasyIEP software,
classroom furniture, instructional materials that focus on reading and math interventions and technology for
classrooms.
Remaining ARRA IDEA Part B-Section 619 Preschool funds in the amount of $11,542.43 will be used to
provide the following services and supports: wages for a substitute to fill in for a Pre-K teacher assistant who
resigned in May 2011, instructional materials, office furniture and minor alterations of the Preschool
Assessment Center’s waiting room in the Special Education Office.
Appropriation #2012048 $102,000.00
Revenue Source: Federal Revenue $ 102,000.00
This request is to appropriate a federal grant in the amount of $102,000.00 that will be managed by the Emergency
Communications Center. The Virginia Department of Emergency Management (VDEM) has awarded a $102,000
regional planning/training grant to the Regional Preparedness Advisory Committee (RPAC -I) Region 3. RPAC-I
Region 3 is comprised of 20 jurisdictions in the Commonwealth of Virginia including the County of Albemarle. The
Emergency Communications Center (ECC) will be managing this grant for the region as the fiscal agent. The ECC
requests that the County, acting as fiscal agent for the ECC, make an appropriation for this grant after approving
acceptance of this grant as part of a separate January 4, 2012 consent agenda item for approval.
The purpose of this grant is to hire an emergency communications consultant to assist the region in developing a
regional Field Operations Guide (RFOG,) that will be compliant and consistent with the other regions’ FOG programs
and the statewide FOG development. The RFOG will identify and incorporate traditional communications/radio
resources as well as Commonwealth’s Link to Interoperable Communications (COMLINC) assets and information,
such as connectivity, connected resources and contact information for each jurisdiction within Region 3. This grant is
100% reimbursable with no matching funds required. The project will be completed by April 30, 2012.
Appropriation #2012049 $ 133,087.00
Revenue Source: Loan Proceeds $ 127,356.00
CIP General Govt Fund Balance $ 5,731.00
This request is to appropriate $133,087.00 in CIP funding for the design and engineering costs associated with
constructing the Firearms Range. The facility includes a 100-yard multi-purpose firearms range, classroom, toilet
facilities and parking. The facility is anticipated to be located in the southern part of the County on the Keene landfill
site pending all required approvals. Construction of the firearms range is scheduled to begin by September 2012
and to be completed by December 2012.
There is anticipated to be a cost-share agreement with the City of Charlottesville which has not yet been formalized.
Upon reaching a cost-share agreement, the offsetting revenue from the City for the Firearms range will be
presented to the the Board for approval and appropriation.
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Audio streaming of Board of Supervisors Meetings
SUBJECT/PROPOSAL/REQUEST:
Update on Options Regarding Audio streaming of Board of
Supervisors Meetings
STAFF CONTACT(S):
Messrs. Foley, Letteri, and Culp, and Ms. Catlin
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
At the Board’s November 2, 2011 meeting, staff presented information regarding the possibility of video streaming
Board meetings (See Attachment A for executive summary). The information included what video services other
Virginia localities provide and an estimate of costs that would be required to video stream Board meetings. Because
of the cost to video stream , and the County’s current resource limitations, Board members directed staff to come back
with information about live audio streaming as a lower cost option for providing remote citizen access to Board
meetings.
DISCUSSION:
Charlottesville Tomorrow currently provides free audio streaming services to the community. However, Charlottesville
Tomorrow is under no obligation or requirement to provide this service, and it could choose to skip certain meetings or
to discontinue the service altogether.
If the County chooses to audio stream Board meetings, the most cost effective option is to use the U Stream channel,
which would host audio streaming of the meetings with no impact to the County’s server or bandwidth capacity. If the
County runs the audio stream with advertisements on the U Stream channel, there is no ongoing cost for the
streaming. A concern regarding the audio stream with advertisements is that the County would have no control over
what advertisements would run during the audio streaming of County meetings. If the County chooses to go with an
ad-free audio stream through the U Stream channel, the cost would be approximately $500 per month to allow for
enough capacity to serve the expected number of listeners.
One possible approach would be to establish an ad supported audio stream on U Stream on the County’s website and
Facebook page to provide a parallel broadcast to the Charlottesville Tomorrow stream and to gauge the level of
listenership. Depending on listener levels and the ongoing commitment of Charlottesville Tomorrow to continue audio
streaming, the County could decide whether use of the service is high enough to justify taking on the additional annual
cost of an ad-free stream at some time in the future.
BUDGET IMPACT:
An ad-sponsored U Stream audio cast of the County’s Board meetings would have virtually no budget impact. Sponsoring
an ad-free audio cast would cost $500 monthly to provide the necessary listener hours to meet the expected level of
demand.
RECOMMENDATIONS:
Staff recommends that the County initiate an ad supported audio stream of Board meetings on the U Stream channel
for a four month trial period in order to assess listener levels and potential advertising concerns to determine the best
long term solution to meet the Board’s desire to provide live audio streaming.
ATTACHMENTS:
A – November 2, 2011 Executive Summary
Return to consent agenda
Return to regular agenda
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Video streaming Board of Supervisors’ Meetings
SUBJECT/PROPOSAL/REQUEST:
Discussion of options and resources required for video
streaming Board of Supervisors meetings
STAFF CONTACT(S):
Messrs. Foley, Davis, and Culp; and Ms. Catlin and Ms.
Jordan
LEGAL REVIEW: Yes
AGENDA DATE:
November 2, 2011
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
Board members recently inquired about the possibility of video streaming Board meetings to increase the
transparency of the Board’s activities and to allow individuals who are unable to attend the meetings to view them.
This agenda item provides information regarding what other Virginia localities are doing and provides a staff
recommendation if Board members would like to pursue the possibility of video streaming the County’s Board
meetings.
DISCUSSION:
To estimate potential citizen interest in video streaming, staff researched Board meeting podcast download trends
since Board meeting podcasting began in 2006. As the chart below indicates, there has been a steady and significant
increase in the number of podcast downloads in the past five years, with the highest level of downloads occurring in
the first quarter of 2011. Based on the first two months of data for the current quarter, the final number for this
quarter is expected to surpass that record number. The trend indicates that the public is interested in accessing audio
records of Board meetings, particularly since the County provides podcasts within 24 hours of the Board meeting in
most instances.
Podcasting Trends:
YEAR Q1 Jan-Mar Q2 Apr-Jun Q3 Jul-Sep Q4 Oct-Dec
2006 ** ** 167 230
2007 355 903 979 1,259
2008 5,779 6,946 10,192 9,542
2009 11,388 13,440 14,275 15,672
2010 14,435 8,669 2,451 7,483
2011 22,292 19,074 17,776(Jul/Aug) ---
Peer Locality Research:
In order to assess how Virginia peer localities are approaching video streaming, County staff researched sixteen
localities in Virginia that are frequently used by Albemarle County for benchmarking purposes. Of those localities, six
are not currently video streaming - Hanover, Augusta, Bedford, Rockingham, Frederick and Spotsylvania. Ten are
video streaming either alone or in combination with cable television to broadcast their meetings. The table below
provides details on these ten jurisdictions:
Jurisdiction Population Cable Broadcast Video Stream Archives
Stafford 128,961 Live/Playback Live/Playback X
Roanoke 92,376 Live/Playback Playback X
Montgomery 94,392 Playback Playback X
James City 67,009 Live/Playback Playback X
Charlottesville 43,475 Live/Playback Live/Playback X
Louisa 33,158 N/A Playback X
Henrico 306,935 N/A Playback X
AGENDA TITLE: Video streaming Board of Supervisors’ Meetings
November 2, 2011
Page 2
Loudoun 312,311 Playback Playback X
Fairfax 1,081,726 Live/Playback Playback X
Prince William 402,002 N/A Playback X
All ten localities provide a “video-on-demand” service. “Video-on-demand” includes the live video and/or the ability to
view recorded meetings “on demand.” Seven of the ten localities used cable broadcast capabilities prior to initiating
video streaming. Having the cable franchise in place beforehand helped reduce the initial costs for the video
streaming service with regard to equipment purchase, staff training, and other operational requirements.
The ten localities procure outside services with a range of costs to provide full video streaming capability to their
website users. There doesn’t seem to be a favored service provider. The most expensive services provide a function
that connects specific agenda items to the appropriate video section. This feature allows viewers to fast forward or
skip entire sections and thereby view only the agenda items they prefer. Currently the County is using a Board
agenda system developed with in-house resources that could work in combination with either of the video streaming
systems described below.
The following information provides several cost options to give the Board an idea of the magnitude of the expense
associated with this service. (Costs are approximate and would need to be further defined based on direction provided
by the Board):
Granicus
o $ 8,175.00 onetime start up cost for software
o $ 500.00 onetime purchase of cameras (three portable cameras)
o $ 13,920.00 annual recurring cost
o Staff resources – This service would require staff training and resources during the meeting to video
the proceedings and after the meeting to post the video online
Peg Central/Leightronix
o $ 18,778.00 onetime start up cost for software (includes three portable cameras)
o $ 4,700.00 annual recurring cost
o Staff resources – This service would require staff training and resources during the meeting to video
the proceedings and after the meeting to post the video online
Both options provide three portable cameras. Typically, one camera is set up facing the audience, one camera is set
up facing the Board, and the third camera is either set up facing the Board to provide a larger view of the Board, or it
is used as a back-up if one of the first two cameras fail. While the exact staffing impact is difficult to calculate
precisely due to unknown length of Board meetings, at a minimum, one person who is knowledgeable in operating
video equipment would be responsible to be present at the Board meeting to assure the cameras are operating
correctly, to switch the video stream view to capture the speakers and the overhead presentations, and to assure that
the video stream is going out. In addition, that person would spend approximately one hour prior to the Board
meeting to set up the equipment, and approximately one hour after the Board meeting to dismantle the equipment.
Time would also be required after each meeting to post the video on the County website.
The cameras are portable, which would allow video streaming to be used for other meetings in the County Office
Building. However, there may be additional fees associated with those uses. Currently there is no funding allocated
for video streaming Board meetings and there are no staff resources currently identified to assume those additional
responsibilities. Staff considered the use of volunteers, but recommends against that due to the need for a reliable,
consistent resource to ensure the timely and professional delivery of the service. All of the localities that staff
researched are using staff or cable company resources to run the cameras and provide post -processing services. A
new staffing resource would need to be identified to handle the new responsibilities that would be creat ed by video
streaming.
AGENDA TITLE: Video streaming Board of Supervisors’ Meetings
November 2, 2011
Page 3
BUDGET IMPACT:
The budget impact of this item would depend on the option that the Board is interested in pursuing as set forth above.
There would be start up and operating budget impacts, and the staff ing impact would depend on the level of service
desired by the Board.
RECOMMENDATIONS:
Staff recommends that the Board consider the information provided and provide staff further guidance regarding the
video streaming of Board meetings. If the Board is interested in pursuing video streaming, staff recommends that the
Board direct staff to proceed with researching the best possible video-on-demand system and include the project as a
new initiative in the upcoming operating budget process.
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Ordinance Amendment – Off-site signs
SUBJECT/PROPOSAL/REQUEST:
Resolution of Intent to Amend and Clarify the Criteria for
Issuance of a Special Use Permit for Off-Site Signs
STAFF CONTACT(S):
Messrs. Foley, Elliott, Davis, Kamptner, Graham, and
Higgins, and McCulley
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The County has regulated and restricted off-site signs for over 30 years. Off-site signs are signs that are not located
on the same lot with the use to which it pertains. County Code § 3.1 (definition of “off-site sign”). Moreover, an off-site
sign is allowed only by a special use permit approved by the Albemarle County Board of Zoning Appeals (“BZA”).
County Code § 18-4.15.5. In addition to the general criteria for issuing special use permits delineated in County Code
§ 18-31.6.1, an additional criterion for off-site signs requires that the BZA find that “the issuance of a special use
permit is necessary because an on-site sign would be ineffective to communicate its message off-site because of
topography or vegetation.” County Code § 18-4.15.5(c)(1). This criterion assures that special use permits for off-site
signs are approved only in those cases where conditions on the lot would render an on-site sign ineffective.
DISCUSSION
Two recent applications for off-site signs before the BZA – Clifton Inn (approved, although staff recommended denial)
and Liberty Hall (withdrawn) – have caused the BZA to ask questions and raise concerns about the current criterion
for off-site signs in County Code § 18-4.15.5(c)(1). The purpose of the criterion was to allow an off-site sign if an on-
site sign would not be visible from other properties and the road that provides primary access to the property.
However, the language of the criterion may be more restrictive than intended to achieve this purpose because: (1) it
limits the on-site conditions to topography and vegetation, where there may be other relevant factors to consider; and
(2) it limits the determination of an on-site sign’s effectiveness to whether it is visible off-site, without considering
whether any person at the off-site location would ever actually receive the message from the sign. The proposed
resolution of intent would initiate a zoning text amendment to amend the criterion so that it achieves the purpose
described above. Some in the discussion have suggested that the purpose of the criterion be extended to allow an off -
site sign if an on-site sign is not visible from a major roadway. Staff strongly recommends against such an extension
because it likely would lead to a proliferation of off -site signs.
An additional issue for consideration is whether the BZA or the Board of Supervisors should be the body approving
special use permits for off-site signs. Virginia Code § 15.2-2286 generally authorizes the Board to be the approving
body for special use permits, but allows it to delegate that authority in its zoning ordinance to the BZA under Virginia
Code § 15.2-2309(6). The only special use permit authority delegated to the BZA is for the approval of off -site signs.
BUDGET IMPACT:
There is no anticipated budget impact. However, clarifying the intent of these regulation would enable staff to more
effectively and efficiently review applications.
RECOMMENDATIONS:
Staff recommends that the Board adopt the attached resolution of intent (Attachment B).
ATTACHMENTS
A – Current Zoning Ordinance Off-Site Sign Regulations
B – Resolution of Intent
Return to consent agenda
Return to regular agenda
Off-Site Sign Regulations
Albemarle County Zoning Ordinance
Section 4.15.2 Definitions
(35)Off-site sign. The term “off-site sign” means a sign that is not located on the
same lot with the use to which it pertains, but does not include a sign located in a
public right-of-way.
4.15.5 SIGNS AUTHORIZED BY SPECIAL USE PERMIT
Except as provided in subsection (d), electric message signs, off-site signs, and signs in
public rights-of-way may be authorized only by special use permit, as provided herein:
a. Circumstances under which signs may be authorized. The signs may be authorized
only under the following circumstances:
1. Off-site signs. Off-site signs may be authorized by special use permit
within any zoning district.
2. Electric message signs. Electric message signs may be authorized by special
use permit within any commercial or industrial zoning district, or any
commercially designated areas of a planned unit development.
3. Signs in public rights-of-way. Signs in public rights-of-way; provided: (1) the
subdivision or planned development to which the sign pertains abuts the public
right-of-way; (2) the sign is either a subdivision sign or a sign identifying a
planned development authorized by sections 19, 20, 25, 25A, and 29; (3) the
freestanding sign regulations, other than setback regulations, applicable to the lot
with the use to which the sign pertains shall apply; and (4) if the sign is located
within an entrance corridor overlay district, a certificate of appropriateness is
issued by the architectural review board.
b. Authority. The authority to issue a special use permit for off -site signs and electric
message signs is hereby granted to the board of zoning appeals.
c. Procedure and administration. The application procedure, the findings and conditions
to be applied by the board of zoning appeals when considering an application for a
special use permit, and the authority to revoke such a permit, shall be as provided in
section 31.6 of this chapter. In addition to the foregoing:
1. For an off-site sign, the board of zoning appeals shall also find that the
issuance of a special use permit is necessary becaus e an on-site sign
would be ineffective to communicate its message off-site because of
topography or vegetation.
2. For an electric message sign, the board of zoning appeals shall also find that
the sign complies with all applicable state laws for such sign s.
3. A permit number for each special use permit issued for an off -site sign shall be
affixed to the sign in a conspicuous place.
Return to exec summary
RESOLUTION OF INTENT
WHEREAS, the Albemarle County Zoning Ordinance includes regulations pertaining to the
criteria for approving special use permits for off-site signs by the Albemarle County Board of Zoning
Appeals; and
WHEREAS, the criterion unique to off-site signs is stated in County Code § 18-4.15.5(c)(1),
which requires that the Board of Zoning Appeals find “that the issuance of a special use permit is
necessary because an on-site sign would be ineffective to communicate its message off-site because of
topography or vegetation”; and
WHEREAS, it may be desirable to amend this criterion to clarify that an on-site sign would be
deemed to be ineffective if topography, vegetation or any other relevant factors delineated in the
criterion prevent the sign from communicating its message to the primary access to the property
seeking the sign; and
WHEREAS, it also may be desirable to amend the Zoning Ordinance to have applications for
special use permits for off-site signs reviewed and acted upon by the Planning Commission and the
Board of Supervisors, rather than the Board of Zoning Appeals.
NOW, THEREFORE, BE IT RESOLVED THAT for purposes of public necessity,
convenience, general welfare and good zoning practices, the Albemarle County Board of Supervisors
hereby adopts a resolution of intent to consider amending County Code § 18-4.15.5, Signs Authorized
by Special Use Permit, and any other sections of the Zoning Ordinance deemed to be appropriate to
achieve the purposes described herein; and
BE IT FURTHER RESOLVED THAT the Planning Commission will hold a public hearing
on the zoning text amendment proposed pursuant to this resolution of intent, and make its
recommendations to the Board of Supervisors at the earliest possible date.
* * * * *
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Interoperable Emergency Communications Planning Grant
(IECPG) Resolution
SUBJECT/PROPOSAL/REQUEST:
Resolution to Authorize Actions to Obtain Virginia
Department of Emergency Management Grant
STAFF CONTACT(S):
Messrs. Foley, Elliott, Davis, and Hanson
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The Virginia Department of Emergency Management (VDEM) has awarded a $102,000 regional planning/training
grant through its Interoperable Emergency Communications Grant Program (IECGP-2009) to the Regional
Preparedness Advisory Committee (RPAC-I) Region 3. RPAC-I Region 3 is comprised of 20 jurisdictions in the
Commonwealth of Virginia, including the County of Albemarle. The purpose of this grant is to hire an emergency
communications consultant to assist the region in developing a Regional Field Operations Guide (RFOG) that will be
compliant and consistent with the other regions’ FOG programs and the statewide FOG development. The RFOG will
be used to identify and incorporate traditional public safety communications/radio resources throughout Region 3. It
will also be used to collect information on, and identify assets pertaining to, the Commonwealth’s Link to Interoperable
Communications (COMLINC) interoperability system, including connectivity, connected resources and contact
information for each jurisdiction within Region 3.
DISCUSSION:
The Charlottesville-UVA-Albemarle County Emergency Communications Center (ECC) has agreed to serve as the
grant administrator for this training/planning grant. Because the County of Albemarle serves as the fiscal agent for the
ECC, it is necessary for the Board of Supervisors to adopt the attached resolution authorizing the ECC Director or the
County Executive to execute all grant-in-aid documents required for implementation of this program in order for the
ECC to administer the grant for Region 3.
BUDGET IMPACT:
The County of Albemarle is serving as fiscal agent for the Region 3 RPAC-I. VDEM has provided a 100 percent
reimbursable grant for this effort and no local matching funds are required.
RECOMMENDATIONS:
Staff recommends that the Board adopt the attached Resolution (Attachment A) authorizing the ECC Director or the
County Executive to execute all grant-in-aid documents associated with this effort.
ATTACHMENTS:
A – Resolution
Return to consent agenda
Return to regular agenda
(To Be Completed Once Funds are Awarded)
BE IT RESOLVED BY THE ______Board of Supervisors___________________
(Governing Body)
OF THE ___________________County of Albemarle, Virginia______________ THAT
(Name of Applicant)
________________________________the ECC Executive Director__________ , OR
(Name or Title of Authorized Agent)
___________________________________the County Executive____________ , OR
(Name or Title of Authorized Agent)
________________________________________________________________ ,
(Name or Title of Authorized Agent)
Passed and approved this ______4th______ day of ___________January__________, 20_12__
Certification
I, ____________________Ella W. Jordan__________________________, duly appointed and
(Name)
_______Clerk_____________________ of the ______Board of Supervisors_____________
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the ____Board of Supervisors________ of the ________County of Albemarle, Virginia__ on the
(Governing body)(Name of Applicant)
___________4th________ day of ___________January__________________, 20__12_.
Clerk, Board of Supervisors
(Official Position)
___________________________________________
(Signature)
January 4, 2012
(Date)
is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of
Virginia, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of
Homeland Security and sub-granted through the State of Virginia (Interoperable Emergency Communications Grant IECGP-2009).
Governing Body Resolution
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Amendments to 2012 Legislative Priorities
SUBJECT/PROPOSAL/REQUEST:
Consideration and Approval of Amendments to 2012
Legislative Priorities
STAFF CONTACT(S):
Messrs Foley, Davis and Blount, and Ms. Tevendale
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
On September 7, 2011 the Board adopted its 2012 legislative priorities. On December 15, 2011 the Board held a
meeting with its state legislators and discussed the County’s 2012 legislative priorities. Amendments to the County’s
2012 legislative priorities are recommended to address the Board’s position on biosolids and the composite index.
DISCUSSION:
The following are proposed amendments to the County’s 2012 legislative priorities:
Biosolids— Support legislation enabling localities, as a part of their zoning ordinances, to designate and/or
reasonably restrict the land application of biosolids to specific areas within the locality based on criteria
related to the public safety and welfare of its citizens and the environment. In addition, support legislation
regarding land application of biosolids that protect the environment, public health and safety.
The County has modified the priority to reflect the County’s support of legislation to enable localities to
designate and/or reasonably restrict the land application of biosolids in specific areas rather than a
request that such legislation be introduced on behalf of the County. This amendment is recommended
because the State Water Control Board recently approved final regulations pertaining to the land
applications of biosolids, and the regulations have not been in effect long enough to determine
whether additional authority for localities is necessary at this time. The County recognizes that
legislation may be more timely if it is determined that these regulations do not adequately address
concerns identified with the application of biosolids.
Composite Index— Support legislation to amend the Composite Index Funding Formula to adjust the
funding formula for Albemarle County and the City of Charlottesville to account for the annual transfer of
funds from the County to the City required by their annexation and revenue sharing agreement. This
adjustment would more equitably reflect the County’s and City’s “ability to pay”.
The Albemarle County School Board has requested that this Composite Index amendment be
introduced as a budget bill amendment in the 2012 General Assembly. Such amendment to the
funding formula methodology would provide a state revenue increase to the County to support the
funding of County schools. This amendment to the Composite Index Funding Formula would reflect
the County’s actual “ability to pay” taking into account the revenue sharing agreement between the
County and the City of Charlottesville which requires the County to transfer a calculated amount of its
general fund revenue to the City of Charlottesville each year based on a composite of both localities’
population, tax rates, and real estate values.
RECOMMENDATIONS:
Staff recommends that the Board approve the proposed amendments to its 2012 Legislative Priorities (Attachment A).
ATTACHMENTS
A – Proposed Amendments 2012 Legislative Priorities
Return to consent agenda
Return to regular agenda
1
Albemarle County 2012 Legislative Priorities
Growth Management, Land Use and Transportation
Biosolids—Request Support legislation enabling localities, as a part of their zoning ordinances,
to designate and/or reasonably restrict the land application of biosolids to specific areas within
the locality based on criteria related to the public safety and welfare of its citizens and the
environment. In addition, support legislation regarding land application of biosolids that protect
the environment, public health and safety.
Local Authority—Support legislation to 1) strengthen localities’ authority by enabling them to
utilize adequate public facilities ordinances; and 2) not pass legislation that preempts or
circumvents existing local authority to regulate land use.
Impact Fee Authority—Support impact fee legislation that allows for 1) a fair allocation of costs
representing a “pro-rata” off-set of new growth on public facilities; 2) impact fees for facility
costs related to transportation, schools, fire, police, emergency medical services, libraries,
stormwater management, open space and parks/recreation lands; 3) effective implementation
through simple locally-based formulae and reasonable administrative requirements; 4) does not
cap or limit localities’ impact fee updates; and 5) does not diminish the existing proffer system.
Conservation Easements—Support legislation that augments local efforts in natural resource
protection through 1) continuing to fund the Virginia Land Conservation Foundation (VLCF) for
locally established and funded Purchase of Development Rights programs (e.g. ACE Program in
Albemarle County); 2) continuing to provide matching funds to localities for their Purchase of
Development Rights programs through the Office of Farmland Preservation; 3) retaining
provisions in transient occupancy tax legislation so that funds can continue to be used to protect
open-space and resources of historical, cultural, ecological and scenic value that attract tourism;
and 4) increase incentives for citizens to create conservation easements.
Scenic Protection and Tourist Enhancement—Support enabling legislation for Albemarle
County to provide for a scenic protection and tourist enhancement overlay district. As the
County pursues options to protect the visual quality of land as an aesthetic and economic
resource, this legislation would provide a method to ensure full consideration of visual resources
and scenic areas when the County makes land use decisions in designated areas.
Transportation Funding—Support legislation to 1) establish stable and consistent state revenues
for Virginia’s long-term transportation infrastructure needs; 2) direct funding efforts at all
transportation modes; 3) coordinate planning for transportation and land use, being mindful of
local Comprehensive and regional Transportation Plans when planning transportation systems
within a locality; and 4) strongly oppose any legislation or regulations that would require the
transfer of responsibility to counties for construction, maintenance or operation of new and
existing secondary roads.
Health and Human Services
Comprehensive Services Act (CSA)—Request that the legislature assist localities’
implementation of CSA in a consistent, financially stable manner by: 1) fully funding the state
pool for CSA with allocations based on realistic anticipated levels of need and a cap on local
expenditures for serving a child through CSA; 2) enhancing state funding for grants to localities
to create community-based alternatives for children served in CSA; 3) establishing state contacts
2
with CSA providers to provide for a uniform contract management process, improve vendor
accountability and control costs; and 4) encouraging the state to be proactive in making service
providers available and to support local and regional efforts to address areas of cost sharing
among localities by procuring services through group negotiation.
Child Care for Low Income Working Families—Request that the legislature provide additional
funds to local governments to assist low-income working families with childcare costs. This
funding helps working-class parents pay for supervised day care facilities and supports efforts
for families to become self-sufficient.
Local Department of Social Services (LDSS)—Request that the legislature increase funds for
LDSS to match all available federal dollars to assist LDSS staffing needs in order to meet state
mandated services and workloads.
Local Government Administration and Finance
Voting Precincts—Request legislation to eliminate split precincts to the extent possible. The
Virginia Senate and House of Delegates redistricting plans have created split precincts in the
Jack Jouett, Rio and Rivanna Magisterial Districts. The Jack Jouett precinct is split between the
17th and 25th Senate Districts in three places. The Woodbrook precinct is split between the 17th
and the 25th Senate Districts. The Free Bridge precinct is split between the 57th and 58th House
Districts; and the Stony Point precinct is split between the 17th and 25th Senate Districts.
Full Funding of State Mandates—Request that the state budget provide full funding for its
mandates in all areas of local government including the Standards of Quality (SOQs), positions
approved by the Compensation Board, costs related to jails and juvenile detention centers and
human services positions.
Local Control of Local Revenues—Oppose legislation that restricts or limits the existing local
control of local revenues so that local government leaders can take appropriate measures to
generate sufficient revenues to sustain and improve services.
Drug Court Funding—Request that the legislature fully fund the Drug Court Program, which
provides effective treatment and intensive supervision to drug offenders through the Circuit
Courts of several Virginia localities.
Cost to Compete Pay Differential—Due to the documented high cost of living in Albemarle
County, request that the legislature include Albemarle County Schools in the “Cost to Compete
Pay Differential” so that the County may reach and maintain competitive compensation to help
recruit, develop and retain a highly qualified and diverse teacher workforce.
Composite Index—
A. Support legislation to amend the Composite Index Funding Formula by re-defining the
local true values of real property component of the formula to include the land use taxation value
of real property rather than the fair market assessed value for those properties that have qualified
and are being taxed under a land use value taxation program.
B. Support legislation to amend the Composite Index Funding Formula to adjust the
funding formula for Albemarle County and the City of Charlottesville to account for the annual
transfer of funds from the County to the City required by their annexation and revenue sharing
agreement. This adjustment would more equitably reflect the Count y’s and City’s “ability to
pay”.
3
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Report on First Ten Years of the Acquisition of
Conservation Easements (ACE) Program
SUBJECT/PROPOSAL/REQUEST:
Details on Results of the First Ten Years of the ACE
Program
STAFF CONTACT(S):
Messrs. Foley; Elliott, Cilimberg, and Goodall, and
Ms. Catlin
LEGAL REVIEW: No
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION: X
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
Albemarle County is celebrating ten years of success for the Acquisition of Conservation Easements (ACE) Program,
during which time significant progress has been made in purchasing development rights in the rural area to protect
open spaces and natural resources. While funding for the program has been reduced in recent years due to the
economic downturn, limited funds are still available and applications from interested landowners are still being
accepted according to established application deadlines.
DISCUSSION:
During ACE’s first ten years, the County has closed on 39 easements and 7,429 acres while eliminating 446
development rights on these properties. This has translated to the preservation of a significant number of family
farms that together have protected over 80,000 linear feet of stream and river frontage with riparian buffers, many of
which lie within our drinking supply watersheds. Since 2001, the County has budgeted approximately $12,100,000 for
ACE, with approximately $10,700,000 having b een expended to date. The ACE program has also leveraged over $1.5
million in grants and donations. The attached map shows all the County’s ACE properties.
A total of over 85,000 acres have been placed in conservation easements during the last 10 years t hanks to the
efforts of partners including the Virginia Outdoors Foundation, Piedmont Environmental Council, the Virginia
Department of Forestry and The Nature Conservancy in combination with the County’s ACE and PRFA programs.
The combined acreage of all conservation easements in the County along with all park land totals 104,255 acres or
22% of the County.
Albemarle County closed on its first class of conservation easement purchases in 2001, acquiring easements on 4
properties, all of which were working family farms and two of which were in the Southwest Mountains Rural Historic
District. With those first acquisitions, the County permanently protected 502 acres of prime farm and forestland and
eliminated 88 development rights. The County’s latest acquisition, a 96 acre property that joins another ACE
property, has frontage on I-64 and has over 4,000 feet of riparian buffer on Stockton Creek, which feeds into the
South Fork Rivanna Reservoir. The newest ACE property is owned by two sisters who want to protect their farm from
development and preserve their rural heritage.
A summary of details associated with the first ten years of ACE acquisitions is attached.
BUDGET IMPACT:
There is no budget impact associated with this report.
RECOMMENDATIONS:
No action is requested by the Board of Supervisors.
ATTACHMENTS
Map of County ACE Properties
Ten Year Summary of ACE Program Highlights
Return to consent agenda
Return to regular agenda
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TownofScottsville
CityofCharlottesville
Bieker Proper ty (88 acres)
Powell Farm (413 acres)
Pagebrook Far m Proper ty(559 acres)
Pollock Proper ty (102 acres)
Hart Property (227 acres)
Henley Proper ty (113 acres)
Byrom Property (600 acres)
Henley Forest, Inc. Proper ties (483 acres)
Kindrick Farm (253 acres)Crawford Property (32 acres)
Sunny Dell Farm (269 acres)
Swanson Proper ty (22 acres)
Marshall Property (121 acres)
Lawson Farm(251 acres)
Millwood Farm (109 acres)
Massie Proper ty(119 acres)
Donnelly Proper ty (162 acres)
Lion’s Watch Farm (294 acres)
Metcalf/South Proper ty (146 acres)
Boyle Property (108 acres)
Fields Property (111 acres)
Chester Farm (76 acres)
Motley Property (37 acres)
Vieille Proper ty (269 acres)
Clayton Proper ty (228.5 acres)
Huckleber ry Hill Far m (238 acres)
Gar nett Proper ty (71.5 acres)
Rock Mills Far m (131.75 acres)
Strawberry Hill Farm (330 acres)
Anderson Proper ty (248 acres)
Magerfield Proper ty (109 acres)
Gar nett Proper ty (113 acres)
C. Hudson Property (125 acres)
M. Hudson Property (217 acres)
Dutnell Proper ty (153 acres)
Donegal Far m (177 acres)
Pugh/Stanerson Proper ty (96 acres)
Thurman Property (108 acres)
Hook Proper ty(120 acres)
Shenandoah
National Park
(only portion in
Albemarle shown)
Southwest
Mountains
Historic
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Covesville
Historic
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Proffit
Historic
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Batesville
Historic
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Advance Mills
Historic
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Greenwood-Afton
Rural Historic
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Southern Albemarle
Rural Historic
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FluvannaCounty
NelsonCounty
GreeneCounty
BuckinghamCounty
AugustaCounty
OrangeCounty
RockinghamCounty
LouisaCounty
ACE and Proper ty Under Easementin Albemarle County Rural Areas
Prepared by Albemarle CountyOffice of Geographic Data Services (GDS).Map created by Derek Bedarf, December 2011.
Note: The map elements depicted are graphic representations andare not to be construed or used as a legal description.This map is for display purposes only.
Mapped parcels depict whole parcels although the easementmay be for only a portion of the parcel.
$0 2 4 6 8
Miles
Major Roads
Other Roads
Major Water Bodies
Major Rivers
Development Areas
Shenandoah National Park
Historic Districts138,083 Acres31.4% of Rural Areas
ACE
Other Lands Under Easement
Highlights of the Albemarle County
Acquisition of Conservations Easements (ACE) Program
______________________________________________________________________
Genesis of the Program
• 1992 –Albemarle County’s “Open Space and Critical Resource Plan” identified the
purchase of development rights (PDRs) as a critical, non-regulatory tool for protecting
open space from fragmentation/urban growth
• 1997 – Albemarle Board of Supervisors (BOS) appointed a 10 person committee to
develop a PDR program consistent with the Comprehensive Plan
• 1998 - PDR committee presented report to BOS; BOS directed committee to proceed with
community outreach and seek public comment
• 2000 - BOS passed the Acquisition of Conservation Easements (ACE) ordinance thus
establishing the ACE program; approved funding for first two years at $1,000,000/year
from General Fund and transient lodging tax
General Information:
• One of the first three PDR programs in Virginia
• Among the first PDR programs established in the southeast
• Only program that specifically benefits landowners of modest means (payment according
to adjusted gross income and income grid)
• Have received grants and donations of approximately $1,500,000 over the last ten years
Conservation Values from Ten Rounds of ACE Applications (2000-2010)
94 applicants
acquired easements on 39 properties
protected 7,429 acres
eliminated 446 development lots
protected over 3,655 acres of “prime” farm and forestland
protected lands with over 34,000 feet along state roads
protected lands with over 20,000 feet along a scenic highway or entrance corridor
protected 454 acres of mountaintop
protected over 83,000 linear feet of streamside with buffers
26/39 properties have “tourism” value
11/39 properties in a Rural Historic Districts
24/39 properties adjoin permanently protected land
13/39 lie in the watershed of a drinking supply reservoir
28/39 are working family farms
Year Applicants Closed (Acres) DR’s Eliminated
Round 1 11 4 (1,045 ac) 88 DR’s (purchased)
Round 2 8 5 (1,157 ac) 24 DR’s (purchased)
Round 3 8 5 ( 911 ac) 62 DR’s (purchased)
Round 4 8 2 ( 647 ac) 34 DR’s (purchased)
Round 5 10 6 (1,110 ac) 66 DR’s (purchased)
Round 6 7 5 ( 583 ac) 44 DR’s (purchased)
Round 7 9 2 ( 558 ac) 26 DR’s (purchased)
Round 8 14 3 ( 472 ac) 32DR’s (purchased)
Round 9 11 5 ( 741 ac) 59 DR’s (purchased)
Round 10 8 2 ( 205 ac) 11 DR’s (purchased)
Total 94 39 (7,429 ac) 446 DR’s
Number of easements acquired: 39 easements
Acres protected: 7,429 acres
Development lots eliminated: 446 DR’s eliminated
ACE appropriations: $ 11,547,243
Total easement cost (before grants, donations & adjusted values): $ 14,172,412 ($1,908/acre)
Easement acquisition cost: $ 10,787,830
Closing costs (appraisals, title insurance etc.): $ 187,651
Net easement acquisition costs: $ 10,975,481 ($1,477/acre)
Grants: $ 1,502,920 (VOF, OFP, VLCF)
Donations: $ 22,500 (PEC)
Income adjustment (from income grid): $ 1,671,511
Totals Savings $ 3,196,931 (23% of easement cost)
VOF = Virginia Outdoors Foundation
OFP = Office of Farmland Preservation
VLCF = Virginia land Conservation Foundation
PEC = Piedmont Environmental Council
Return to exec summary
Board‐to‐Board
January, 2012
A monthly report from the Albemarle County School Board to the Albemarle County Board of Supervisors
Redistricting – The Superintendent’s Redistricting Advisory Committee has developed recommendations to
alleviate overcrowding at Hollymead and Stony Point Elementary Schools. Several options were presented to
community members at meetings at each school on November 16 and 17, 2011. Community feedback was
received at those meetings and through an online survey. The Committee will present their recommendations to
the Superintendent at a meeting on January 10, 2012.
Budget Website - The School Division is posting relevant documents regarding the development of the FY12-
13 budget on the ACPS webpage www.k12albemarle.org/budget In preparation for her funding request
presentation to the School Board on January 19, 2012, the Superintendent continues to receive input from
stakeholders and community members. In addition, the School Finance Advisory Council consults with
Superintendent Moran to examine school budgeting practices from a business perspective. The School Finance
Advisory Council members include:
Rich DeMong, Ph.D., CFA, Virginia Bankers Professor Emeritus of Bank Management, UVa McIntire School
of Commerce
Ken Eades, Professor of Business Administration and Area Coordinator of Finance, UVa Darden School of
Business
Mary Margaret Frank, Associate Professor of Business Administration, UVa Darden School of Business
Greg Gartland, Principal and Managing Director of the SNL Center for Financial Education LLC
Mark Meulenberg, CFA, Portfolio Manager for VNB Trust, N.A.
Rick White, CPA, Tax Principal, Keiter Stephens
School Board Legislative Issues – The School Board hosted area legislators December 15, 2011, to discuss
legislative priorities and issues in preparation for the 2012 General Assembly Session.
The School Board proactive priority issue is to request legislative relief to recognize the annual revenue sharing
amount submitted to Charlottesville City in determining the amount of State aid to Albemarle County Public
Schools. The School Board respectfully requests the Board of Supervisors support this initiative in an effort to
recognize the amount of funding not actually available to Albemarle for budget purposes as a result of the
automatic payments to Charlottesville City on an annual basis.
School Board Members Sworn In – Newly elected ACPS Board members were sworn in December 14, 2011:
Jason Buyaki, Rivanna Magisterial District, and Ned Gallaway, At-Large. Re-elected members were also
sworn in: Steve Koleszar, Scottsville Magisterial District, and Barbara Massie Mouly, White Hall Magisterial
District. Each of these school board members will serve four-year terms and will officially begin their new
terms January 1, 2012.
Henley Middle School Features Renewable Energy Resource Center – A Renewable Energy Resource Center
that will feature solar photovoltaic, solar hot water and wind energy systems, made its debut at Henley Middle
School December 16, 2011. The Center, one of the first of its kind in the state, is funded by a combination of a
$211,000 grant from the Virginia Department of Mines, Minerals and Energy, $40,000 in matching funds raised
by the Henley community and $35,000 from Albemarle County Public Schools.
The Center will be used to support Henley's environmental, math and science curriculums and its resources and
data will be available to all Albemarle County Public Schools. Teachers at Henley and students from the
University of Virginia are developing lesson plans on renewable energy that will incorporate hands-on activities
and experiments using the Center's technologies. The Center also will feature curricula and kits provided by
James Madison University's Center for Energy and Environmental Sustainability.
The Renewable Energy Resource Center technologies will include:
Solar photovoltaic - 42 kW ballasted system installed on the rooftop.
Solar Thermal Hot Water - This system will be used to heat approximately 60% of the hot water used at
Henley Middle School.
Wind Turbine - The wind turbine system is the Skystream 3.7, and the system is rated at 2.4 kW.
Web-based Tracking - Data on electricity production by the solar photovoltaic and wind systems and
therms produced by the solar thermal system will be available via web-based data acquisition software.
Students from around the school division and members of the community can access and use the data.
ACPS Student Nationally Recognized for Music Accomplishment - The GRAMMY Foundation
(www.grammyintheschools.com) selected Veronica Swift O’Brien, student at Albemarle High School, for the
2012 GRAMMY Camp-Jazz Session. Only 30 students from the nation, 8 of whom are singers, are selected for
this spectacular event. The students’ selection launches them into the spotlight surrounding the 54th Annual
GRAMMY Awards and provides them unparalleled opportunities to perform in front of some of music’s
biggest names. The students will be flown to Los Angeles, California for 10 days to participate in what will
culminate in attendance at the GRAMMY Awards ceremony.
ACPS supports fine arts as an essential component of a rich and excellent education. The ACPS website
recognizes all student accomplishments on the Fine Arts link:
http://schoolcenter.k12albemarle.org/education/dept/dept.php?sectionid=2086
Instrumental class enrollment includes:
Middle School Instrumental – 885 (of which 244 are in strings classes)
Middle School Choral programs – 240
High School Instrumental – 625 (107 of which are in strings classes)
High School Choral – 324
Total students in string classes – 351
Monticello High School Health and Medical Sciences Academy – Plans are underway to organize the
Monticello High School Health and Medical Sciences Academy for enrollment in the 2012-13 school year. The
program will be open by application to all ACPS students, up to 45 9th grade students in 2012-13, with plans to
grow during the 2013-14 school year up to 150 students in grades 9th-11th, and plans for full capacity by 2015-
16 with up to 200 students in grades 9th-12th.
The Academy’s mission is to provide students for post-secondary education or workforce readiness in certified
health related professions through an integrated core curriculum. Students will participate in engaging learning
opportunities that support critical thinking, problem solving, teamwork, and lifelong learning. Case study work
will be an important component of the curriculum, as well as job shadowing and clinical opportunities. An
Advisory Board to include community partners, parents, students and educators will convene monthly to
develop planning strategies.
Health and Fitness Fair – Meriwether Lewis Elementary School conducted its third annual Health and Fitness
Day, December 9, 2011 to showcase a variety of health and fitness initiatives for its 450 students, teachers and
administrators. Activities included yoga, hip hop, martial arts and zumba, with all sessions designed to
demonstrate easy, fun and interesting way to stay healthy and active.
www.k12albemarle.org
Legislative ConsiderationsFiscal Year 2012‐2013
Revenue Sharing Agreement•Legally binding agreement with no expiration•Provides 1/10 of 1% of total assessed property value to Charlottesville (payment of $18M)•Cash payment equals approximately $0.10 of current tax rate•Reduces local ability to fund operations•State Composite Index (Local Ability to Pay) overstates Albemarle’s available resources
Composite Index(Local Ability to Pay)True Land ValueAGL Income*CharlottesvilleAlbemarle Assumes locality has access to taxing such value and applying to programsAssumes all dollars are available to pay local taxes* AGL = Adjusted Gross Local
Albemarle’s FY11/12 Real Estate Taxes$93,306,188 84%$18,089,812 16%Available to LocalProgramsRevenue SharingAlbemarle’s September 30thEnrollment: 12,800
Charlottesville's FY11/12 Resources Available from Real Estate Taxes$50,436,61974%$18,089,81226%C‐Ville Real Estate taxesRevenue SharingCharlottesville’s Estimated September 30thEnrollment: ~3,800
FY11/12 State Revenues vs. Revenue Sharing$0$5,000,000$10,000,000$15,000,000$20,000,000$25,000,000$30,000,000$35,000,000$40,000,000$45,000,000State Revenues Revenue SharingRevenue SharingSales TaxAll Other State
FY 11/12 Reported Per Pupil (General Fund)$9,000$10,000$11,000$12,000$13,000$14,000$15,000Per PupilAlbemarleCharlottesville
Composite Index Adjustment Requested•Adjust True Local Value to account for revenues unavailable for school use•Adjusted Gross Income should be modified to reflect reduced ability to pay•Estimated Range of Adjustment of State Aid to ACPS ~$2M to $3M
Page 1 of 5
Culpeper District
Albemarle County Monthly Report
January 2012
Special Issues
Regional Operations is coordinating final work on the Meadow Creek Parkway with the City of
Charlottesville to accomplish additional striping and traffic signal modifications to allow the
Parkway to open to traffic. A formal opening ceremony is tentatively planned for Jan 6, 2012.
Preliminary Engineering
PROJECT LAST MILESTONE NEXT MILESTONE AD DATE
Route 691, Jarman’s Gap
Bike lanes and sidewalk
improvement
Construction Underway Construction Complete
– September 2012 January 2011
Route 53 Safety Project –
Shoulder Widening 0.4 Mi E.
of Monticello Loop Road
Preliminary Design Design Public Hearing
– January 2012 February 2013
Route 53 Safety Project –
Shoulder Widening 0.06 Mi
E. of Monticello Loop Road
Preliminary Design Design Public Hearing
– January 2012 February 2013
Route 53 Safety Project –
Intersection Improvements at
Route 20
Preliminary Design Design Public Hearing
– January 2012 February 2013
Route 708, Dry Bridge Road
Bridge Replacement over RR Design Public Hearing Right of Way – January
2012 May 2013
Route 53 Safety Project –
Intersection Improvements at
Route 729
Preliminary Design Design Public Hearing
– April 2012 October 2013
Route 616, Black Cat Road
Bridge Replacement over RR Survey Preliminary Design –
Winter 2012 March 2014
Route 677, Broomley Road
Bridge Replacement over RR Survey Preliminary Design –
Winter 2012 December 2014
Route 637, Dick Woods
Road
Bridge Replacement over Ivy
Creek
Survey Preliminary Design –
Winter 2012 December 2014
*Dates to be determined following evaluation of Scoping Team comments.
Page 2 of 5
Albemarle County
Monthly Report Continued
January 2012
Preliminary Engineering Continued:
PROJECT LAST MILESTONE NEXT MILESTONE AD DATE
Route 250, Bridge
replacement over Little Ivy
Creek
Project Kick-off Survey – Spring 2012 January 2018
Route 762, Rose Hill Church
Lane, Unpaved Road Project Scoping Construction Spring 2012
Route 704, Fortune Lane,
Unpaved Road Project Scoping Advertisement March 2012
Route 672, Blufton Road,
Unpaved Road Project Scoping Advertisement April 2012
Route 608, Happy Creek
Road, Unpaved Road Project Scoping Advertisement March 2012
Brocks Mill Road, Rural
Addition -- Project Scoping –
Spring 2012 *
Route 774, Bear Creek Road,
Unpaved Road -- Project Scoping –2016 *
Route 703, Pocket Lane,
Unpaved Road -- Project Scoping –2016 *
*Dates to be determined following evaluation of Scoping Team comments.
CITY OF CHARLOTTESVILLE:
PROJECT LAST
MILESTONE NEXT MILESTONE AD DATE
Jefferson Park Avenue Bridge
Replacement
Construction
Underway
Construction Complete
– Summer 2012 August 2010
Construction Activities
Bridge Repairs (NFO) BRDG-967-040, N501
Scope: Bridge Repairs - District Wide (Term 2).
Next Major Milestone: Completion of Term 2 Work.
Contract Completion Date: February 7, 2012.
Plant Mix Schedule (NFO) PM7A-967-F11, P401; PM7B-967-F11, P401
Scope: Plant Mix Southern Culpeper District.
Next Major Milestone: Contract completion.
Contract Completion Date: December 1, 2011.
Page 3 of 5
Albemarle County
Monthly Report Continued
January 2012
Construction Activities Continued:
Plant Mix Schedule PM7K-967-F11, P401
Scope: Plant Mix - Secondary Routes in Albemarle, Greene, and Louisa Counties.
Next Major Milestone: Contract Completion Date: December 1, 2011
Contract Completion Date: December 1, 2011.
Pipe Rehabilitation (NFO) BRDG-967-045, N501; BRDG-967-062, N501
Scope: Pipe Rehab in Culpeper, Louisa, Madison, Albemarle, Fauquier, Orange, and Rappahannock
Counties.
Next Major Milestone: Contract completion.
Contract Completion Date: April 29, 2012.
Guardrail Repair GR07-967-096, N501
Scope: Guardrail repairs – on call – District wide.
Next Major Milestone: Contract completion.
Contract Completion date: July 1, 2012.
Georgetown Road (NFO) 0656-002-254, C501
Scope: 5’ Wide Pedestrian Facility with Crossing and Resurfacing with Refuge Islands.
Next Major Milestone: Completed November 8.
Contract Completion Date: September 23, 2011.
McIntire Road U000-104-102, C501
Scope: Construct New Two Lane Road, Bridge and Pedestrian Path.
Next major Milestone: Design revision provided to contractor, ongoing pricing negotiations
Contract Completion: June 10, 2013.
I-64 Eastbound Shadwell Exit (FO) 0064-002-815, N501
Scope: Widen Ramps and Improve Signals.
Next Major Milestone: Completed October 19, 2011.
Contract Completion Date: December 2, 2010.
JPA Bridge Replacement U000-104-V09, C501
Scope: Replace Bridge and Approaches over Railroad.
Next Major Milestone: Complete Bridge.
Contract Completion Date: August 24, 2012.
Jarmans Gap Road (NFO) 0691-002-258, C501
Scope: Grade, Drain, Asphalt Pavement, Planting and Utilities.
Next Major Milestone: Complete Phase Two.
Contract Completion: September 21, 2012.
Route 250 Bridge over Buckingham Branch Railroad (NFO) BRDG-002-797,B644
Scope: Substructure repair and superstructure replacement.
Next major milestone: Substructure work ongoing, Route 250 shutdown Spring 2012
Contract Completion Date: August 17, 2012.
Page 4 of 5
Albemarle County
Monthly Report Continued
January 2012
Construction Activities—continued
Bridge Deck Repair and Polymer Overlay (NFO) 0029-002-044, N501, N502
Scope: Patch decks and epoxy overlay on the Route 29 Bypass over Route 29.
Next Major Milestone: Resume Work in the Spring after the Winter Shutdown.
Contract Completion Date: August 20, 2011.
Latex Modified Schedule (NFO) LM7A-967-F11, P401
Scope: Latex Modified on various routes in Albemarle, Greene, Louisa, Madison and Orange Counties.
Next Major Milestone: Completed December 10, 2011
Contract Completion Date: October 1, 2011.
Traffic Engineering Studies
Completed
Route 601 (Garth Rd) from Route 654 (Barracks Rd) to Route 601 (Free Union Rd) –
Review of roadway to determine potential for installation of “Share the Road” signs complete;
sign installation pending. Field work completed.
Route 614 from Route 601 (Free Union Rd) to Route 810 (Browns Gap Rd) – Review of
roadway to determine potential for installation of “Share the Road” signs complete; sign
installation pending. Field work completed.
Route 676 (Owensville Rd) from Route 676 (Tilman Rd) to Route 614 (Garth Rd) – Review
of roadway to determine potential for installation of “Share the Road” signs complete; sign
installation pending. Field work completed.
Route 678 (Owensville Rd) from Route 250 (Ivy Rd) to Route 676 (Tilman Rd) – Review of
roadway to determine potential for installation of “Share the Road” signs complete; sign
installation pending. Field work completed.
Route 601 (Garth Rd) at Route 658 (Barracks Farm Rd) – Intersection safety review study
complete. Sign installation pending.
Routes 1670 (Ashwood Blvd), 1675 (Kendalwood), 1723 (Crosstimbers), 1737 (Watercrest)
& 1720 (Timberwood Pkwy) – Crosswalk study at multiple locations; subject of citizen
request. Awaiting installation. Field work completed.
Route 29 from Route 1575 (Austin Dr) to Route 763 (Dickerson Dr) – Sign evaluation
complete; awaiting installation. Signs now installed.
Route 706, Dudley Mtn Road from Route 631 (Old Lynchburg Rd) to Route 708 (Red Hill
Rd) – Speed study complete- a 35mph speed zone. Sign installation pending.
Page 5 of 5
Albemarle County
Monthly Report Continued
January 2012
Traffic Engineering Studies—continued
Route 631(E Rio Road) at Route 768 (Penn Park Rd.) – Study to review the addition of
pedestrian phasing to the traffic control signal at the intersection. Pedestrian phasing not
recommended due to lack of pedestrian facilities. Study recommends a pavement marking
adjustment for the through movement at the signal. Pavement marking installation pending.
Route 643(Proffit Rd.) and Route 649(Polo Grounds Road) Intersection safety review
complete. Awaiting sign installation.
Route 1438 (Hilton Heights) and Route 29 U-turn safety review. – Study completed;
recommendation NOT to install sign.
Route 641 from Route 29 to Route 644 Centerline striping review. – Study completed;
centerline should NOT be installed because of inconsistent roadway width.
Route 250 & I-64 Crozet Ramps Safety review. – Study completed; recommending no further
action.
Route 606 and Towncenter Drive Sight distance review. – Review completed; recommended
trimming of vegetation to improve sight distance, and re-install pavement markings through
intersection.
Under Review
Route 643 (Rio Mills Road) from Route 743 (Earlysville Road) to Route 29 ( Seminole
Trail) Speed study. - In Progress.
Route 250 near Boars Head Inn Guardrail review. - In Progress.
Route 677 (Broomley Rd/Old Ballard Rd) Multi-way “Stop” evaluation. In progress.
Maintenance Activities
Ongoing routine maintenance activities.
David Crim Virginia Department of Transportation
Charlottesville Residency Administrator 701 VDOT Way
Charlottesville, VA 22911
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Virginia Community Development Block Grant Program
SUBJECT/PROPOSAL/REQUEST:
Public Hearing – Information on Availability of Funds
STAFF CONTACT(S):
Messrs. Foley, Elliott, Davis, and White
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
The Virginia Community Development Block Grant (VCDBG) is a federally-funded grant program administered by the
Virginia Department of Housing and Community Development (DHCD). Since 1982, the DHCD has provided funding
to eligible units of local government (non-entitlement communities only) for projects which address critical community
needs including housing, infrastructure and economic development. Albemarle County has received numerous grants
in previous years to support housing and community improvement initiatives.
The VCDBG application process requires that two local public hearings be conducted. The purpose of the first public
hearing is to provide information on eligible activities that may be funded by CDBG, the amount of funding estimated to
be available, past activities undertaken with CDBG funds and to receive public comment on this information and
potential community development and housing needs. The follow-up public hearing is held in order to consider
proposed project applications and must take place prior to the application due date in March 2012. Applications are to
be submitted by the County to DHCD; however, the proposed activities may be undertaken by other agencies.
DISCUSSION:
Albemarle County, as a non-entitlement community, is eligible to apply to DHCD for up to $1.8 million in CDBG funding
for projects that benefit low- and moderate-income persons, prevent slums and blight, or address urgent community
needs. Eligible activities include economic development, housing rehabilitation, housing production, community
facilities and community service facilities. Community development projects can receive varying levels of funding
depending on the nature of the activity or by combining multiple activities. DHCD estimates that approximately $14
million will be available for competitive grants in 2012.
Over the years, Albemarle County has been successful in receiving a number of CDBG grant awards. The most
recent grant was awarded in 2010 to fund the installation of a sanitary sewer system in the Oak Hill Subdivision just
south of the City off of 5th Street. Previous grants have been used to support the preservation and development of 162
affordable rental units, 66 of which are restricted to seniors. Over the past 30 years, the County has received
numerous CDBG grants to rehabilitate owner-occupied houses.
The Office of Housing is currently working with the Albemarle Housing Improvement Program (AHIP) for a possible
application for CDBG funding for a housing rehabilitation project for Orchard Ac res in Crozet. DHCD approved a
planning grant for this proposal to assist the County and AHIP in developing the project and preparing an application.
For a project to be considered by the County for CDBG funding, the applicant is required to notify the Office of Housing
no later than January 27, 2012. This notice must include a brief description of the project, the proposed use of CDBG
funds and a description of the beneficiaries of the proposed activity. A completed application that includes the
proposed budget shall be submitted to the Office of Housing electronically by February 24, 2012, and the entire
application, along with attachments, must be received by March 6, 2012.
BUDGET IMPACT:
There is no budgetary impact until an application is made to DHCD and approved for a funded project. Projects
approved by CDBG generally require some level of local funding support. If the proposed rehabilitation project
application is submitted, the County could designate a portion of the operational funding the County annually
provides to AHIP as the County’s local funding support for the CDBG application.
AGENDA TITLE: Virginia Community Development Block Grant Program
January 4, 2012
Page 2
RECOMMENDATIONS:
Staff recommends that the Board receive information on available CDBG funding and eligible uses and hold the public
hearing to receive input from the public on potential community development and housing needs. Staff also
recommends that the Board set a public hearing for Wednesday, March 14, 2012 for the second required public
hearing to review and approve the submission of any proposed applications.
Return to agenda
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Charlottesville Albemarle Convention Visitors
Bureau Marketing Plan Update
SUBJECT/PROPOSAL/REQUEST:
Report on the Status/Schedule for the Charlottesville
Albemarle Convention Visitors Bureau Marketing Plan
STAFF CONTACT(S):
Messrs. Foley, Elliott, and Davis, Ms. Catlin
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2010
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
As part of the ongoing restructuring and repositioning efforts involved in developing the County’s Five Year Plan, staff
has refined the County’s approach to community agencies to focus on core services, performance, and fund balances
for these community agencies that are supported and/or funded by the County in the same way that the County has
focused on local government departments and the School Division for the past several years.
As a result of this review, staff felt compelled to address the very significant fund balance accumulated by the
Charlottesville Albemarle Convention and Visitors Bureau (CACVB) over the past two years. The Five Year Plan
proposes that the Board of Supervisors request that the fund balance be reduced to a 20% level and that the excess
funds be provided back to the County and City to support tourism initiatives by both jurisdictions, an approach that
was fully endorsed by the City Manager’s Office. This would result in $50,000 in funding to be used for other tourism-
related operations for each of the five years of the County’s plan for a total of $250,000. The same amount would
also be provided back to the City over the five years.
DISCUSSION:
In response to the draw down presented in the Five Year Plan, the CACVB Board sent a resolution to the Board of
Supervisors requesting that the Board allow the fund balance to remain intact with the assurance that “The CACVB
Board of Directors has directed the CACVB Director and staff to develop, within a short period of time, a targeted
marketing action plan to augment targeted direct marketing of tourism attractions, events, locations, shopping,
entertainment, agri-tourism, recreation and other identified tourism assets while drawing down the accumulated Fund
Balance from its present level to an operational level of between 15% – 20% of annual operating budget levels within
a period not to exceed three (3) years.”
The Board of Supervisors indicated a willingness to consider leaving the fund balance intact pending its reassurance
that the CACVB would implement a meaningful and productive marketing plan with performance measures that would
insure that expenditure of the fund balance would achieve specific tourism outcomes, including regular reporting and
accountability. Board members requested that the CACVB provide an update at the Board’s January 4 meeting as to
the status of the marketing plan, major objectives, and a schedule for completion and implementation, with the
understanding that the CACVB would not be able to complete a full marketing plan within this short timeframe.
CACVB representatives will be present at the January 4th Board meeting to provide an update on these items.
BUDGET IMPACT:
A decision to leave the CACVB fund balance intact would reduce revenues by $250,000 over the course of the
Five Year Plan.
RECOMMENDATIONS:
Staff recommends that the Board provide guidance on how the CACVB Fund Balance will be addressed following its
discussion on this item.
Return to agenda
Page 1 of 5
Culpeper District
Albemarle County Monthly Report
January 2012
Special Issues
Regional Operations is coordinating final work on the Meadow Creek Parkway with the City of
Charlottesville to accomplish additional striping and traffic signal modifications to allow the
Parkway to open to traffic. A formal opening ceremony is tentatively planned for Jan 6, 2012.
Preliminary Engineering
PROJECT LAST MILESTONE NEXT MILESTONE AD DATE
Route 691, Jarman’s Gap
Bike lanes and sidewalk
improvement
Construction Underway Construction Complete
– September 2012 January 2011
Route 53 Safety Project –
Shoulder Widening 0.4 Mi E.
of Monticello Loop Road
Preliminary Design Design Public Hearing
– January 2012 February 2013
Route 53 Safety Project –
Shoulder Widening 0.06 Mi
E. of Monticello Loop Road
Preliminary Design Design Public Hearing
– January 2012 February 2013
Route 53 Safety Project –
Intersection Improvements at
Route 20
Preliminary Design Design Public Hearing
– January 2012 February 2013
Route 708, Dry Bridge Road
Bridge Replacement over RR Design Public Hearing Right of Way – January
2012 May 2013
Route 53 Safety Project –
Intersection Improvements at
Route 729
Preliminary Design Design Public Hearing
– April 2012 October 2013
Route 616, Black Cat Road
Bridge Replacement over RR Survey Preliminary Design –
Winter 2012 March 2014
Route 677, Broomley Road
Bridge Replacement over RR Survey Preliminary Design –
Winter 2012 December 2014
Route 637, Dick Woods
Road
Bridge Replacement over Ivy
Creek
Survey Preliminary Design –
Winter 2012 December 2014
*Dates to be determined following evaluation of Scoping Team comments.
Page 2 of 5
Albemarle County
Monthly Report Continued
January 2012
Preliminary Engineering Continued:
PROJECT LAST MILESTONE NEXT MILESTONE AD DATE
Route 250, Bridge
replacement over Little Ivy
Creek
Project Kick-off Survey – Spring 2012 January 2018
Route 762, Rose Hill Church
Lane, Unpaved Road Project Scoping Construction Spring 2012
Route 704, Fortune Lane,
Unpaved Road Project Scoping Advertisement March 2012
Route 672, Blufton Road,
Unpaved Road Project Scoping Advertisement April 2012
Route 608, Happy Creek
Road, Unpaved Road Project Scoping Advertisement March 2012
Brocks Mill Road, Rural
Addition -- Project Scoping –
Spring 2012 *
Route 774, Bear Creek Road,
Unpaved Road -- Project Scoping –2016 *
Route 703, Pocket Lane,
Unpaved Road -- Project Scoping –2016 *
*Dates to be determined following evaluation of Scoping Team comments.
CITY OF CHARLOTTESVILLE:
PROJECT LAST
MILESTONE NEXT MILESTONE AD DATE
Jefferson Park Avenue Bridge
Replacement
Construction
Underway
Construction Complete
– Summer 2012 August 2010
Construction Activities
Bridge Repairs (NFO) BRDG-967-040, N501
Scope: Bridge Repairs - District Wide (Term 2).
Next Major Milestone: Completion of Term 2 Work.
Contract Completion Date: February 7, 2012.
Plant Mix Schedule (NFO) PM7A-967-F11, P401; PM7B-967-F11, P401
Scope: Plant Mix Southern Culpeper District.
Next Major Milestone: Contract completion.
Contract Completion Date: December 1, 2011.
Page 3 of 5
Albemarle County
Monthly Report Continued
January 2012
Construction Activities Continued:
Plant Mix Schedule PM7K-967-F11, P401
Scope: Plant Mix - Secondary Routes in Albemarle, Greene, and Louisa Counties.
Next Major Milestone: Contract Completion Date: December 1, 2011
Contract Completion Date: December 1, 2011.
Pipe Rehabilitation (NFO) BRDG-967-045, N501; BRDG-967-062, N501
Scope: Pipe Rehab in Culpeper, Louisa, Madison, Albemarle, Fauquier, Orange, and Rappahannock
Counties.
Next Major Milestone: Contract completion.
Contract Completion Date: April 29, 2012.
Guardrail Repair GR07-967-096, N501
Scope: Guardrail repairs – on call – District wide.
Next Major Milestone: Contract completion.
Contract Completion date: July 1, 2012.
Georgetown Road (NFO) 0656-002-254, C501
Scope: 5’ Wide Pedestrian Facility with Crossing and Resurfacing with Refuge Islands.
Next Major Milestone: Completed November 8.
Contract Completion Date: September 23, 2011.
McIntire Road U000-104-102, C501
Scope: Construct New Two Lane Road, Bridge and Pedestrian Path.
Next major Milestone: Design revision provided to contractor, ongoing pricing negotiations
Contract Completion: June 10, 2013.
I-64 Eastbound Shadwell Exit (FO) 0064-002-815, N501
Scope: Widen Ramps and Improve Signals.
Next Major Milestone: Completed October 19, 2011.
Contract Completion Date: December 2, 2010.
JPA Bridge Replacement U000-104-V09, C501
Scope: Replace Bridge and Approaches over Railroad.
Next Major Milestone: Complete Bridge.
Contract Completion Date: August 24, 2012.
Jarmans Gap Road (NFO) 0691-002-258, C501
Scope: Grade, Drain, Asphalt Pavement, Planting and Utilities.
Next Major Milestone: Complete Phase Two.
Contract Completion: September 21, 2012.
Route 250 Bridge over Buckingham Branch Railroad (NFO) BRDG-002-797,B644
Scope: Substructure repair and superstructure replacement.
Next major milestone: Substructure work ongoing, Route 250 shutdown Spring 2012
Contract Completion Date: August 17, 2012.
Page 4 of 5
Albemarle County
Monthly Report Continued
January 2012
Construction Activities—continued
Bridge Deck Repair and Polymer Overlay (NFO) 0029-002-044, N501, N502
Scope: Patch decks and epoxy overlay on the Route 29 Bypass over Route 29.
Next Major Milestone: Resume Work in the Spring after the Winter Shutdown.
Contract Completion Date: August 20, 2011.
Latex Modified Schedule (NFO) LM7A-967-F11, P401
Scope: Latex Modified on various routes in Albemarle, Greene, Louisa, Madison and Orange Counties.
Next Major Milestone: Completed December 10, 2011
Contract Completion Date: October 1, 2011.
Traffic Engineering Studies
Completed
Route 601 (Garth Rd) from Route 654 (Barracks Rd) to Route 601 (Free Union Rd) –
Review of roadway to determine potential for installation of “Share the Road” signs complete;
sign installation pending. Field work completed.
Route 614 from Route 601 (Free Union Rd) to Route 810 (Browns Gap Rd) – Review of
roadway to determine potential for installation of “Share the Road” signs complete; sign
installation pending. Field work completed.
Route 676 (Owensville Rd) from Route 676 (Tilman Rd) to Route 614 (Garth Rd) – Review
of roadway to determine potential for installation of “Share the Road” signs complete; sign
installation pending. Field work completed.
Route 678 (Owensville Rd) from Route 250 (Ivy Rd) to Route 676 (Tilman Rd) – Review of
roadway to determine potential for installation of “Share the Road” signs complete; sign
installation pending. Field work completed.
Route 601 (Garth Rd) at Route 658 (Barracks Farm Rd) – Intersection safety review study
complete. Sign installation pending.
Routes 1670 (Ashwood Blvd), 1675 (Kendalwood), 1723 (Crosstimbers), 1737 (Watercrest)
& 1720 (Timberwood Pkwy) – Crosswalk study at multiple locations; subject of citizen
request. Awaiting installation. Field work completed.
Route 29 from Route 1575 (Austin Dr) to Route 763 (Dickerson Dr) – Sign evaluation
complete; awaiting installation. Signs now installed.
Route 706, Dudley Mtn Road from Route 631 (Old Lynchburg Rd) to Route 708 (Red Hill
Rd) – Speed study complete- a 35mph speed zone. Sign installation pending.
Page 5 of 5
Albemarle County
Monthly Report Continued
January 2012
Traffic Engineering Studies—continued
Route 631(E Rio Road) at Route 768 (Penn Park Rd.) – Study to review the addition of
pedestrian phasing to the traffic control signal at the intersection. Pedestrian phasing not
recommended due to lack of pedestrian facilities. Study recommends a pavement marking
adjustment for the through movement at the signal. Pavement marking installation pending.
Route 643(Proffit Rd.) and Route 649(Polo Grounds Road) Intersection safety review
complete. Awaiting sign installation.
Route 1438 (Hilton Heights) and Route 29 U-turn safety review. – Study completed;
recommendation NOT to install sign.
Route 641 from Route 29 to Route 644 Centerline striping review. – Study completed;
centerline should NOT be installed because of inconsistent roadway width.
Route 250 & I-64 Crozet Ramps Safety review. – Study completed; recommending no further
action.
Route 606 and Towncenter Drive Sight distance review. – Review completed; recommended
trimming of vegetation to improve sight distance, and re-install pavement markings through
intersection.
Under Review
Route 643 (Rio Mills Road) from Route 743 (Earlysville Road) to Route 29 ( Seminole
Trail) Speed study. - In Progress.
Route 250 near Boars Head Inn Guardrail review. - In Progress.
Route 677 (Broomley Rd/Old Ballard Rd) Multi-way “Stop” evaluation. In progress.
Maintenance Activities
Ongoing routine maintenance activities.
David Crim Virginia Department of Transportation
Charlottesville Residency Administrator 701 VDOT Way
Charlottesville, VA 22911
County of Albemarle
MEMORANDUM
TO: Members of the Board of Supervisors
FROM: Meagan Hoy, Senior Deputy Clerk
DATE: January 4, 2012
RE: Vacancies on Boards and Commissions
Attached please find an updated listing of vacancies on boards and commissions
through January 2012 provided for informational purposes only.
The following Boards and Commissions have been advertised and applications were
received as follows:
Albemarle County Service Authority: One vacancy, Scottsville District.
Paul Shoop, (Scottsville)
Architectural Review Board: One vacancy.
No applications received.
Board of Building Code Appeals: One vacancy, Architect.
No applications received.
Charlottesville-Albemarle Regional Transportation Advisory Committee (CHART): One
vacancy, interviews held on December 14, 2011.
Susan Bell Friedman
David Mitchell
Timothy O’Brien
Community Policy and Management Team:
No applications received.
Crozet Community Advisory Council: One vacancy.
No applications received.
Equalization Board: One vacancy, Scottsville District.
Benjamin Kong, (Scottsville)
Fire Prevention Board of Appeals: Two vacancies.
No applications received.
Jefferson Area Disability Services Board: One vacancy, Business representative.
No applications received.
Places 29 Community Advisory Council: One vacancy.
No applications received.
Planning Commission: Two vacancies, Scottsville & White Hall Districts.
Richard Randolph, (Scottsville)
Audrey Storm, (Scottsville)
Police Department Citizens Advisory Committee: One vacancy.
Stanley Cook
Gary Grant
Richard Hewitt
Region Ten Community Services Board: One vacancy.
No applications received.
Rivanna Solid Waste Authority Citizens Advisory Committee: One vacancy, joint
City/County Chair.
No applications received.
The following reappointments require action by the Board:
ACE Apprasial Review Committee:
Ross Stevens
Public Recreation Facilities Authority:
Bruce Dotson
RSWA Citizens Advisory Committee:
Steven Janes
The following District reappointments require action by the Board:
Albemarle County Service Authority:
James Colbaugh (Scottsville)
Bill Kittrell (White Hall)
Clarence Roberts (Rivanna)
Economic Development Authority:
John C. Lowry (Samuel Miller)
Elton Oliver (Scottsville)
Equalization Board:
District appointments (member list attached)
Planning Commission:
Duane Zobrist (At-large)
Linda Porterfield (Scottsville)
Calvin Morris (Rivanna)
Tom Loach (White Hall)
Social Services Board:
Lincoln Lewis (Rivanna)
Wanda Kucera (Scottsville)
Claude Foster (White Hall)
Attachments: Boards and Commissions listing
Listing of Committees by Board members
Return to agenda
MEMBER
TERM
EXPIRES
NEW TERM
EXPIRES
WISH TO BE
RE-APPOINTED?
DISTRICT IF
MAGISTERIAL
APPOINTMENT
ACE Appraisal Review Committee Joseph Samuels 12/31/2011 12/31/2012 Ineligible (Member from ACE Committee)
ACE Appraisal Review Committee Ross Stevens 12/31/2011 12/31/2012 Yes Action Required
ACSA James Colbaugh 12/31/2011 12/31/2015 Eligible, (Scottsville)Advertised, 1 application recv'd
ACSA Bill Kittrell 12/31/2011 12/31/2015 Eligible, (White Hall)Action Required
ACSA Clarence Roberts 12/31/2011 12/31/2015 Eligible, (Rivanna) Action Required
ARB William Daggett 11/14/2012 Resigned Advertised, No applications recv'd
Board of Building Code Appeals Raymond Gaines 11/21/2011 11/21/2016 No Advertised, No applications recv'd
CHART Brad Sheffield 4/3/2014 Resigned Advertised, 3 interviews held
Crozet Community Advisory Council Charles Mitchell 3/31/2013 Resigned Advertised, No applications recv'd
Commission on Children and Families Carolyn Lawlor 6/30/2011 6/30/2014 Eligible No Action Required
Commission on Children and Families Janette Martin 6/30/2011 6/30/2014 Eligible No Action Required
Commission on Children and Families Amy Skolnick 6/30/2011 6/30/2012 No To be advertised
Community Policy and Management Team Vacant, Parent Rep.Three year term Vacant Advertised, No applications recv'd
Economic Development Authority John C. Lowry 1/19/2012 1/19/2016 Yes (Samuel Miller)Action Required
Economic Development Authority Elton J. Oliver 1/19/2012 1/19/2016 Eligible (Scottsville) Advertised, No applications recv'd
Equalization Board Alan Collier 12/31/2011 12/31/2012 Eligible, (Rivanna)No Action Required
Equalization Board David Cooke II 12/31/2011 12/31/2012 Eligible, (Jack Jouett)No Action Required
Equalization Board Virginia Gardner 12/31/2011 12/31/2012 Eligible, (White Hall)No Action Required
Equalization Board Rosa Hudson 12/31/2011 12/31/2012 Eligible, (Scottsville) Advertised, 1 application recv'd
Equalization Board William Rich 12/31/2011 12/31/2012 Eligible, (Rio) No Action Required
Equalization Board John C. Lowry 12/31/2011 12/31/2012 Eligible, (Samuel Miller)No Action Required
Fire Prevention Board of Appeals Raymond Gaines 11/21/2011 11/21/2016 No Advertised, No applications recv'd
Fire Prevention Board of Appeals Christopher Dumler 11/21/2012 Resigned Advertised, No applications recv'd
Housing Committee Valerie L'Herrou 12/31/2011 12/31/2014 Ineligible To be advertised
Housing Committee David Oakland 12/31/2011 12/31/2014 Eligible (PHA appointment)No Action Required
Housing Committee Sarah Collie 12/31/2011 12/31/2014 Eligible (UVA appointment)No Action Required
Housing Committee Kurt Keesecker 12/31/2011 12/31/2014 Eligible (AHIP appointment)No Action Required
Jefferson Area Disability Services Board Amber Capron 6/30/2013 Resigned Advertised, No applications recv'd
Natural Heritage Committee John Foster 9/30/2011 9/30/2015 No To be advertised
Natural Heritage Committee Diana Foster 9/30/2011 9/30/2015 No To be advertised
Natural Heritage Committee Phil Stokes 9/30/2011 9/30/2015 No To be advertised
Natural Heritage Committee Mike Erwin 9/30/2013 Resigned To be advertised
Natural Heritage Committee Jim Byrom 9/30/2012 Resigned To be advertised
Natural Heritage Committee Christopher Dumler 9/30/2013 Resigned To be advertised
Places29 Communite Advisory Council Joseph Barnes 1/31/2013 Resigned Advertised, No applications recv'd
Planning Commission Duane Zobrist 12/31/2011 12/31/2013 Eligible, (At-large)No Action Required
Planning Commission Linda Porterfield 12/31/2011 12/31/2015 Eligible, (Scottsville)Advertised, 2 applications recv'd
Planning Commission Calvin Morris 12/31/2011 12/31/2015 Eligible, (Rivanna)No Action Required
Planning Commission Tom Locah 12/31/2011 12/31/2015 No, (White Hall)Advertised, No applications recv'd
Police Department Citizens Advisory Committee Carol Rasmussen 3/5/2012 Resigned Advertised, 3 applications recv'd
PRFA A. Bruce Dotson 12/13/2011 12/31/2014 Yes Action Required
PRFA Joseph Henley 12/13/2011 12/31/2014 No To be advertised
Region Ten Community Services Board Christopher Dumler 6/30/2012 Resigned Advertised, No applications recv'd
Rivanna Solid Waste Authority Cit. Adv. Comm.Jeffery Greer 12/31/2010 12/31/2012 Ineligible, Joint City/County Advertised, No applications recv'd
Rivanna Solid Waste Authority Cit. Adv. Comm.Steven Janes 12/31/2011 12/31/2013 Yes Action Required
Rivanna Solid Waste Authority Cit. Adv. Comm.Vincent Day 12/31/2011 12/31/2013 Eligible No Action Required
Social Services Board Lincoln Lewis 12/31/2011 12/31/2015 Eligible, (Rivanna)Action Required
Social Services Board Wanda Kucera 12/31/2011 12/31/2015 No, (Scottsville)Advertised, No applications recv'd
Social Services Board Claude Foster 12/31/2011 12/31/2015 No, (White Hall)Advertised, No applications recv'd
Revised 12/29/11
County of Albemarle
MEMORANDUM
TO: Members of the Board of Supervisors
FROM: Meagan Hoy, Senior Deputy Clerk
DATE: January 4, 2012
RE: Board Member Representation on Boards and Commissions
Attached please find a listing of the various Boards and Commissions that Board
Members are currently serving on.
1
Board Members on Committees
Board Member: Term Began:
Ken Boyd:
Darden Towe Memorial Park Committee 1/07/04
Fiscal Impact Advisory Committee 2/01/06
Rivanna Solid Waste Authority 5/06/09
Rivanna Water and Sewer Authority 1/06/10
Lindsay Dorrier:
Audit Committee 1/05/00
CIP Oversight Committee
Jail Authority 1/04/06
Police Department Citizens Advisory Committee 2/01/06
Rivanna River Basin Commission 9/13/06
*Lewis and Clark Exploratory Center Board 1/07/04
Ann Mallek:
ACE 1/09/08
Building Committee 1/09/08
Piedmont Workforce Network Council 1/09/08
TJPDC 1/09/08
Rivanna River Basin Commission 1/06/10
C’Ville/Albemarle/UVA Planning and Coordination Council Policy Committee 1/06/10
**LEAP Governance Board 2010
Dennis Rooker:
Audit Committee 2/01/06
C’Ville/Albemarle/UVA Planning and Coordination Council Policy Committee 2/01/02
High Growth Coalition 1/09/08
TJPDC 1/06/10
Duane Snow:
Building Committee 1/06/10
High Growth Coalition 1/06/10
Historic Preservation Committee 1/06/10
CIP Oversight Committee 1/06/10
MPO 1/05/11
Rodney Thomas:
Agricultural and Forestal Advisory Committee 1/06/10
Darden Towe Memorial Park Committee 1/06/10
Hazardous Materials Local Emergency Planning Committee 1/06/10
MPO 1/06/10
Albemarle County Fire Rescue Advisory Board 1/06/10
*Lewis and Clark Exploratory Center Board 1/13/10
2
*(Lewis and Clark Board request BOS Members.)
** (LEAP’s organizational documents stipulate that the LEAP Board shall include the Chairman
of the BOS or his/her designee. This requires no action by the BOS.)
Updated 01/11/11
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Economic Vitality Action Plan Quarterly Report
SUBJECT/PROPOSAL/REQUEST:
Update on the Economic Vitality Action Plan, First Quarter
of the Second Year of the Plan
STAFF CONTACT(S):
Messrs. Foley, Elliott, and Davis, and Ms. Catlin, and
Ms. Stimart
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: INFORMATION: X
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The Board of Supervisors adopted an Economic Vitality Action Plan (“Plan”) on August 4, 2010, following extensive
public discussion and review. That plan established a schedule for staff to provide quarterly reports to the Board on
staff’s progress and activities related to the Action Plan. Staff will present the first quarterly report of the Plan’s second
year of implementation at this meeting. This item is related to one of Albemarle County’s Strategic Action Plan Goals -
FY 10/11- FY 11/12 –
Goal 3: By June 30, 2012, the County and its partners will complete the first two year’s activities identified in the
County’s Economic Vitality Action Plan
DISCUSSION:
Highlights of Progress on the Plan during the last quarter:
Objective 1 - Improve Business Climate and Image
Launched updated Economic Development website (as of January 1, 2012) – Significantly expanded
economic development website presence and functionality including new logo/visual identity for our efforts–
future specific marketing efforts will be guided by the results of the Target Industry Study.
Virginia Economic Development Partnership (VEDP) – Continued partnership using state grant resources
to benefit existing business expansion as well as new business expansion and managing GOF performance
reporting to VEDP on behalf of MicroAire expansion.
Virginia Economic Development Association (VEDA) – County staff continues active involvement with this
group, most recently attended annual meeting in Williamsburg in December.
Virginia Department of Agriculture & Consumer Services (VDACS) – County staff continues active
involvement as a member of the Virginia Agricultural Development Officers (VADO) group, most recently
attended quarterly meeting in December.
Charlottesville Business Innovation Council (CBIC) – County staff engages with this important local group
by serving on the Board of Directors and actively supporting CBIC programs.
Objective 2 - Simplify and Create Certainty - Continued regulatory reform
Strategic fast track review process – Board members have expressed interest in the possibility of a fast-
track review process for projects that provide significant economic benefits, including creation of high paying
employment opportunities or expansion of the County’s industrial tax base – staff is researching this issue and
will bring information back to the Board on February 1 as part of the Target Industry Study discussion.
Objective 3 - Support Quality Job Opportunities
Target Industry Study – Study is underway with final results to be available in mid-February – an overview of
preliminary results of the study is scheduled for the Board’s February 1 meeting.
CBIC Tech Tour – County staff helped organize and run the 2012 Tech Tour which involved 400 students
(including 120 middle schoolers) from 21 area schools which was the largest group ever involved in this
activity – 63 local high tech companies provided 81 separate tours.
AGENDA TITLE: Economic Vitality Action Plan Quarterly Report
January 4, 2012
Page 2
Albemarle Business First – In the program’s first year of rededicated effort, county staff and local partners
had face-to-face visits with 50 Albemarle County businesses. Staff is continuing to refine the program’s focus
and the goal is to contact 75 businesses in our identified target group in 2012.
Objective 4 - Expand Industrial Land Options
Stakeholders Roundtable – County staff convened a roundtable to solicit feedback/input for the
Comprehensive Plan update process with a specific focus on industrial uses and interstate interchanges.
Results of the roundtable will be part of staff’s discussion with the Planning Commission on January 31 and
highlights will be shared with the Board on February 1.
Industrial districts’ uses and commercial and industrial setbacks and buffers – A work session with the
Planning Commission is scheduled for early spring.
Objective 5 - Promote Rural Economy/Tourism
Stakeholders Roundtable - County staff convened a roundtable to solicit feedback/input for the
Comprehensive Plan update process with a specific focus on agribusiness possibilities. Results of the
roundtable were part of a Planning Commission work session on November 29 focusing on rural land use.
Charlottesville Albemarle Convention and Visitors Bureau (CACVB) Strategic Marketing Plan – The
CACVB Board and staff are developing a strategic marketing plan that will focus more effort and resources on
promoting the community’s tourism assets, including agritourism and other attractions in the County.
USDA Specialty Crop Competitive Grant – A USDA Specialty Crop Competitive Grant in the amount of
$30,000 was recently awarded to Albemarle and Nelson Counties which will support further study into the
production and expansion of hard cider (fermented apple juice) in this region and across the commonwealth.
Presidents Passport Cooperative Marketing Program – CACVB, Monticello and Montpelier have
announced a cooperative marketing program designed to encourage tourism to the greater Charlottesville
area starting in late January 2012. The program, Presidents Passport, is supported by over $180,000 in
marketing partnership spending from the CACVB, Monticello, and Montpelier including a substantial grant by
the Virginia Tourism Corporation for $50,000. The Presidents Passport campaign is designed to build on the
excitement surrounding the opening of the new landmark Smithsonian/Monticello exhibition opening in D.C.
and encourage visitors to explore the extensive history and tourism attractions in Charlottesville, Albemarle,
and surrounding areas.
Data reporting
As stated in the Plan, it is critical that the County regularly monitor and assess the economy and the local
business climate in order to proactively and effectively promote economic vitality. The most recent quarterly
indicators report is attached.
BUDGET IMPACT:
No budget impact.
RECOMMENDATIONS:
No action is required by the Board.
ATTACHMENTS
Quarter Data Indicators Report, January 2012
Return to agenda
Albemarle County Economic Vitality Indicators -- Quarterly Data
December 14, 2011
Time Period Beginning Ending Annual
Comparison Quarter Quarter Change
Tax Revenue
*Sales Tax Q3 CY 10 & Q3 CY 11 1,078,631 969,297 - 10.1%(a)
Hotel/Motel Tax Q3 CY 10 & Q3 CY 11 164,478 166,008 + 1.0%
Meals Tax Q3 CY 10 & Q3 CY 11 923,897 931,054 + 1.1%
Jobs & Income
*Unemployment Rate Q3 CY 10 & Q3 CY 11 5.4%5.1%- 0.3pp
*Total Number of Jobs Q1 CY 10 & Q1 CY 11 47,005 48,000 + 2.1%
Weighted Average Weekly Wage Q1 CY 10 & Q1 CY 11 $857 $888 + 3.7%
Workforce Center Clients Q2 CY 10 & Q2 CY 11 1,969 1,781 - 9.5%(b)
General Business Activity
*Total Number of Business Licenses Q3 CY 10 & Q3 CY 11 N/A 4,389 N/A
Number of New Business Licenses Q3 CY 10 & Q3 CY 11 N/A 64 N/A
*Small Business Development Center Clients Q2 CY 10 & Q2 CY 11 21 15 - 6
Small Business Development Center Training Participants Q2 CY 10 & Q2 CY 11 30 30 0
Real Estate Market
Number of Single Family Homes for Sale Q3 CY 10 & Q3 CY 11 686 671 - 2.2%
Monthly Average Number of Single Family Homes Sold Q3 CY 10 & Q3 CY 11 61.67 57.33 -7%
*Number of Months Supply of Unsold Single Family Homes Q3 CY 10 & Q3 CY 11 11.12 11.70 + 0.58 Mos.
FHFA Home Price Index for Charlottesville MSA Q3 CY 10 & Q3 CY 11 220.43 209.37 - 5.02%
Residential Foreclosure Rate per 10,000 Properties Q3 CY 10 & Q3 CY 11 12.37 5.79 - 53.19%
Commercial Vacancy Rate ------------------------
Albemarle County Economic Vitality Indicators -- Quarterly Data (Cont.)
December 14, 2011
Time Period Beginning Ending Annual
Comparison Quarter Quarter Change
Development Activity
*$ Value of New Commercial Building Permits Q3 CY 10 & Q3 CY 11 $12.4 M $10.7 M - 13.7%
*$ Value of New Residential Building Permits Q3 CY 10 & Q3 CY 11 $44.7 M $37.3 M -16.6%
Number of New Residential Building Permits Q3 CY 10 & Q3 CY 11 381 119 - 68.8%
Agricultural Economy
Wine Production (Liters Subject to State Excise Tax)Q3 of CY 10 & Q3 of CY 11 72,656 72,741 + 0.12%
Notes:
(a) Drop in sales tax revenue reflects, to some degree, the relocation of a major retailer from Albemarle County to the City of
Charlottesville. (b) Figures include Albemarle County residents only.
Sources:
Workforce Center Clients figure comes from Heather Foor, Thomas Jefferson Partnership for Economic Development. Small
Business Development Center data is supplied by Nora Gillespie, Small Business Development Center. Wine production numbers
are reported by Cecil Lintecum of Virginia ABC. All other figures are reported by Steven A. Allshouse, Manager of Economic
Analysis and Forecasting, Albemarle County Department of Finance.
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Public Safety Classification and Pay Review
SUBJECT/PROPOSAL/REQUEST:
Report on the Process for the Public Safety Classification
and Pay Study
STAFF CONTACT(S):
Messrs. Foley, Elliot, and Davis, and Ms. Gerome
LEGAL REVIEW: Yes
AGENDA DATE:
January 4, 2012
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
The Board of Supervisors and School Board’s jointly adopted Total Compensation Strategy for Albemarle County is
designed to target employee salaries at 100% of market median and benefits slightly above market. The process to
maintain this strategy involves annually surveying our adopted competitive market and recomm ending salary budget
amounts based upon where the County’s pay structure stands relative to this market.
To support this strategy, there is a schedule for a comprehensive classification review of all departments on an
ongoing basis. Priorities for review are set based on identified internal equity issues, substantial changes in position
descriptions, and existing market data. Due to budgetary constraints, long term classification plan and department-
wide reviews were not funded for several years. In early 2010, staff became concerned about increased difficulties in
recruiting quality applicants in the Police and Fire Rescue Departments and began to receive anecdotal feedback that
the County was falling behind in its compensation structure for this group of employees. As a result of these concerns ,
a Pay and Classification review for public safety employees was initiated in March of 2011.
DISCUSSION:
Each pay and classification review is based on the Albemarle County Job Evaluation System. This system was
established to ensure employees are both correctly classified for the work performed and equitable relationships exist
among all positions in the organization. Each position is assigned weighted points based on seven factors to produce
a total point score. Positions are evaluated on a point factor system based on the following:
Job complexity
Education and experience
Scope and impact
Supervision received
Working relationships
Working environment
Physical demands
A questionnaire designed to acquire relevant information around these factors is completed by the incumbent in a
position. Supervisors then review their staff’s questionnaires and provide additional information. A point factor system
is used to analyze the positions and they are assigned to pay grades based on the total point score. Additional
information is obtained and vetted through meetings with staff members, supervisors, and Department management.
Department-wide reviews require HR to utilize additional resources outside of the County; using a consultant also
provides a broader perspective that is important in large-scale reviews. Recommendations are also reviewed in light
of market data from the Joint Board adopted market, indicated below:
Augusta County City of Virginia Beach James City County Roanoke County
City of Charlottesville City of Williamsburg Loudoun County Rockingham County
City of Chesapeake Buckingham County Louisa County Spotsylvania County
City of Danville Chesterfield County Madison County Albemarle Co. Svc. Authority
City of Harrisonburg Fauquier County Montgomery County Martha Jefferson Hospital
AGENDA TITLE: Public Safety Classification and Pay Review
January 4, 2012
Page 2
City of Lynchburg Fluvanna County Nelson County UVA Health Systems
City of Roanoke Greene County Orange County
City of Staunton Hanover County Prince William County
In addition to the Job Evaluation System, survey data was obtained on a number of benchmark positions in the 2011
Market Survey (indicated below). As the data indicates, several of these positions are significantly below market. The
market data is reviewed to compare ourselves with our competitive market and to ensure consistency with the job
evaluation recommendations.
Position Albemarle Salary
relative to Market
Minimum
Albemarle Salary
relative to Market
Midpoint
Albemarle Salary relative to
Market Maximum
Fire Rescue Battalion Chief -22.97% -19.89% -19.73
Fire Captain -15.48% -16.12% -15.55%
Firefighter EMT -4.02% -3.99% -3.97%
Police Officer -12.06% -8.48% -6.70%
Police Records Clerk -2.67% -2.67% -2.79%
The classification review of the Police Department, Fire Rescue Department and the Sheriff’s Office began March 1,
2011. Seventy questionnaires were analyzed and a total of forty four (44) positions were reviewed. A majority of
positions in these operations are recommended to be classified into higher pay grades based upon this
comprehensive evaluation.
BUDGET IMPACT:
To effectively and consistently administer a departmental classification review, HR uses a matrix based on market
compensation trends. The current methodology is consistent with the compensation strategy to accelerate employees
to the midpoint. For a one pay grade adjustment, the amount of the pay increase is 3% if above midpoint and 4 % if
below midpoint. If the position is reclassified two or more pay grades, then the pay increase is 6% or 8%,
respectively.
The Board, through the adopted FY2012 Operating Budget, allocated the sum of $200,000 to implement anticipated
recommendations for implementation of this study. Based on the actual outcomes of this classification revi ew, staff
included an additional $350,000 in the recently adopted 5 Year Financial Plan for full implementation of these
recommendations in FY2013. Additionally, $125,000 is proposed to be allocated beginning in FY2013 to implement a
strategy to recruit highly qualified candidates for traditionally hard to fill public safety positions. Experience shows that
Albemarle’s public safety agencies are having difficulty attracting entry-level candidates mainly due to competition
with the starting salary. Research among Albemarle’s peer localities reveals that peer public safety agencies are
successful with recruiting entry level employees by offering additional pay for education, experience, and skills while
ensuring parity with existing employees. Human Resources and Public Safety staff have met on a number of
occasions to discuss the issues and will continue to further develop a re cruitment strategy specifically to recruit
traditionally hard to fill positions and utilize these proposed resources, if appropriated by the Board, to pursue this
strategy.
RECOMMENDATIONS:
Staff recommends that the Board concur with the 2011 Public Safety Classification and Pay Review process and
authorize staff to proceed with including full implementation of these recommendations in the County Executive’s
FY13 Recommended Operating Budget.
Return to agenda