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HomeMy WebLinkAbout2013-1-09Tentative BOARD OF SUPERVISORS T E N T A T I V E JANUARY 9, 2013 9:00 A.M., AUDITORIUM COUNTY OFFICE BUILDING 1. Call to Order. 2. Pledge of Allegiance. 3. Moment of Silence. 4. Adoption of Final Agenda. Annual Organization 5. Election of Chairman. 6. Election of Vice-Chairman. 7. Appointment of Clerk and Senior Deputy Clerk. 8. Board 2013 Calendar: a. Set Meeting Times, Dates and Places for Calendar Year 2013. b. Set Dates for Hearing Zoning Text Amendments Requested by Citizens. 9. Adoption of Rules of Procedures/Policies: a. Rules of Procedure. b. Boards and Commissions Policy. 10. Brief Announcements by Board Members. 11. From the Public: Matters Not Listed for Public Hearing on the Agenda. 12. Consent Agenda (on next sheet). Presentations: 13. 10:00 a.m. - Albemarle County Service Authority Quarterly Update, Gary O’Connell, Executive Director. 14. 10:20 a.m. - Rivanna Water and Sewer Authority Quarterly Update, Tom Frederick, Executive Director. 15. 10:40 a.m. - Update on FY13-17 Strategic Plan, Louise Wyatt. 11:00 a.m. - Recess 16. 11:15 a.m. - Amendment to the ECC Joint Exercise of Powers Agreement, Tom Hansen. 17. 11:35 a.m. - Ordinance to Amend the Open Burning Provisions in Chapter 6, Fire Protection, of the County Code. 18. Closed Meeting. 19. Certify Closed Meeting. 20. Boards and Commissions: file:////coba-webapp01/BOSForms/Agenda/2013Files/0109/0.0_Agenda.htm (1 of 2) [10/2/2020 1:51:35 PM] Tentative a. Vacancies/Appointments. Presentations: 21. 1:30 p.m. - Industrial Hemp Presentation, James D. Politis, Chairman of Board, Montgomery County. 22. 1:45 p.m. - VDoT Quarterly Report, Joel DeNunzio. 23. 2:15 p.m. - JAUNT’S FY12 Annual Report, Donna Shaunessey. 24. From the Board: Committee Reports and Matters Not Listed on the Agenda. 25. From the County Executive: Report on Matters Not Listed on the Agenda. 26. Adjourn to January 16, 2013, 4:00 p.m., Lane Auditorium. CONSENT AGENDA FOR APPROVAL: 12.1 Approval of Minutes: November 8, November 14 and November 28, 2012. 12.2 Cascadia - Special exception to waive overlot grading plan standards for driveways. 12.3 Road name change of Shoppers World Court to Twentyninth Place Court. 12.4 FY2013 Budget Amendment and Appropriations. 12.5 Region Ten Line of Credit Request. 12.6 Regional Joint Resolution of Support for the Proposed Eastward Continuation & Extension of the Lewis & Clark National Historic Trail. FOR INFORMATION: 12.7 Board-to-Board, January 2013, A Monthly Report from the Albemarle County School Board to the Albemarle County Board of Supervisors. Return to Top of Agenda Return to Board of Supervisors Home Page Return to County Home Page file:////coba-webapp01/BOSForms/Agenda/2013Files/0109/0.0_Agenda.htm (2 of 2) [10/2/2020 1:51:35 PM] COUNTY OF ALBEMARLE MEMORANDUM TO: Members of the Board of Supervisors FROM: Ella W. Jordan, CMC, Clerk DATE: December 27, 2012 RE: Agenda for Annual (Organizational) Meeting of January 9, 2013 Agenda Item No. 7. The Code of Virginia, in Section 15.2-1538, states that "The governing body of every locality in this Commonwealth shall appoint a qualified person, who shal l not be a member of the governing body, to record the official actions of such governing body.” Ella W. Jordan expresses a desire to be reappointed as Clerk, and Travis O. Morris desires to be reappointed as Senior Deputy Clerk . These positions are reappointed annually. __________ Agenda Item No. 8. Board 2013 Calendar: a. Section 15.2-1416 of the Code states that "The days, times and places of regular meetings to be held during the ensuing months shall be established at the first meeting which meeting m ay be referred to as the annual or organizational meeting; however, if the governing body subsequently prescribes any ... day or time other than that initially established, as a meeting day, place or time, the governing body shall pass a resolution as to such future meeting day, place or time. The governing body shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public meeting place and inserted in a newspaper having general circulation in the county or municipality at least seven days prior to the first such meeting at such other day, place or time...." Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board needs to adopt a motion to set the meeting times, dat es and places for Calendar Year 2012 as follows: first Wednesday of the month - 9:00 a.m., and the second Wednesday of the month - 6:00 p.m., with said meetings to be held in the County Office Building on McIntire Road. It is also recommended that the meeting dates for January 2014 be January 8 – 9:00 a.m., and January 15 – 6:00 p.m. ____ b. Section 33.10.2 of the Zoning Ordinance states that the Board of Supervisors shall consider zoning text amendment petitions by property owners at specified intervals o f three months. The dates requested for these hearings for 2013 are September 11 and December 11, 2013 and March 13, and June 12, 2014. A motion is required to set these dates which are then advertised in the newspaper. __________ Agenda Item No. 9. Ad option of Rules of Procedures/Policies: a. A copy of the Board’s current Rules of Procedure is included with this agenda item for your review. ____ b. A copy of the Board’s current Boards and Commissions Policy is included with this agenda item for your review. Return to agenda 1 RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS These rules of procedure are designed and adopted for the benefit and convenience of the Albemarle County Board of Supervisors. Their purpose is to help the Board conduct its affairs in a timely and efficient manner. They incorporate the general principles of parliamentary procedure found in Robert’s Rules of Order’s Procedure in Small Boards and applicable Virginia laws. The rules of procedure do not create substantive rights for third parties or participants in proceedings before the Board. Further, the Board reserves the right to suspend or amend the rules of procedure whenever a majority of the Board decides to do so. The failure of the Board to strictly comply with the rules of procedure shall not invalidate any action of the Board. A. Officers 1. Chairman. The Board at its annual meeting shall elect a Chairman who, if present, shall preside at such meeting and at all other meetings during the year for which elected. In addition to being presiding officer, the Chairman shall be the head official for all the Board’s official functions and for ceremonial purposes. He shall have a vote but no veto. (Virginia Code §§ 15.2-1422 and 15.2-1423) 2. Vice-Chairman. The Board at its annual meeting shall also elect a Vice-Chairman, who, if present, shall preside at meetings in the absence of the Chairman and shall discharge the duties of the Chairman during his absence or disability. (Virginia Code § 15.2-1422) 3. Term of Office. The Chairman and Vice-Chairman shall be elected for one-year terms; but either or both may be re-elected for one or more additional terms. (Virginia Code § 15.2-1422) 4. Absence of Chairman and Vice-Chairman. If the Chairman and Vice Chairman are absent from any meeting, a present member shall be chosen to act as Chairman. B. Clerk and Deputy Clerks The Board at its annual meeting shall designate a Clerk and one or more Deputy Clerks who shall serve at the pleasure of the Board. The duties of the Clerk shall be those set forth in Virginia Code § 15. 2-1539 and such additional duties set forth in reso lutions of the Board as adopted from time to time. (Virginia Code § 15.2-1416) C. Meetings 1. Annual Meeting. The first meeting in January held after the newly elected members of the Board shall have qualified, and the first meeting held in January of each succeeding year, shall be known as the annual meeting. At such annual meeting, the Board shall establish the days, times, and places for regular meetings of the Board for that year. (Virginia Code § 15.2-1416) 2. Regular Meetings. The Board shall m eet in regular session on such day or days as has been established at the annual meeting. The Board may subsequently establish different days, times, or places for such regular meetings by passing a resolution to that effect in accord with Virginia Code § 15.2-1416. If any day established as a regular meeting day falls on a legal holiday, the meeting scheduled for that day shall be held on the next regular business day without action of any kind by the Board. (Virginia Code § 15.2-1416) If the Chairman (or Vice Chairman, if the Chairman is unable to act) finds and declares that weather or other conditions are such that it is hazardous for Board members to attend a regular meeting, such meeting shall be continued to the next regular meeting date. Such finding shall be communicated to the members of the Board and to the press as promptly as possible. All hearings and other matters previously advertised shall be 2 conducted at the continued meeting and no further advertisement shall be required. (Virginia Code § 15.2-1416) Regular meetings, without further public notice, may be adjourned from day to day or from time to time or from place to place, not beyond the time fixed for the next regular meeting, until the business of the Board is complete. (Virginia Code § 15.2-1416) 3. Special Meetings. The Board may hold special meetings as it deems necessary at such times and places as it deems convenient. A special meeting may be adjourned from time to time as the Board finds necessary and convenient. (Virginia Code § 15.2-1417) A special meeting shall be held when called by the Chairman or requested by two or more members of the Board. The call or request shall be made to the Clerk of the Board and shall specify the matters to be considered at the meeting. Upon receipt of such call or request, the Clerk, after consultation with the Chairman, shall immediately notify each member of the Board, the County Executive, and the County Attorney. The notice shall be in writing and delivered to the person or to his place of residence or business, or if requested by a member of the Board, by electronic mail or facsimile. The notice shall state the time and place of the meeting and shall specify the matters to be considered. No matter not specified in the notice shall be considered at suc h meeting unless all members are present. The notice may be waived if all members are present at the special meeting or if all members sign a waiver for the notice. (Virginia Code § 15.2-1418) The Clerk shall notify the general news media of the time and place of such special meeting and the matters to be considered. D. Order of Business 1. Agenda. The Clerk of the Board shall establish the agenda for all meetings in consultation with the Chairman. The first two items on the agenda for each regular meeting of the Board shall be the Pledge of Allegiance and a m oment for silent meditation. a. At regular meetings of the Board, the order of business shall generally be as follows: 1. Call to Order. 2. Pledge of Allegiance. 3. Moment of Silence. 4. Adoption of Final Agenda. 5. Brief Announcements by Board Members. 6. Recognitions. 7. From the Public: Matters Not Listed for Public Hearing on the Agenda. 8. Consent Agenda. 9. General Business (To include Public Hearings, Presentations, Work Sessions, Appointments, and other Action Items). 10. From the Board: Committee Reports and Matters Not Listed on the Agenda. 11. Adjourn. A Closed Meeting shall be held whenever necessary. Generally, a Closed Meeting will be scheduled at the midpoint of the agenda at day Board meetings and at the end of the agenda prior to adjournment at evening Board meetings. b. The above order of business may be modified by the Clerk of the Board to facilitate the business of the Board. 2. Adoption of Final Agenda. The first order of business for a regular meeting of the Board shall be to adopt a final agenda for that meeting. The Board may modify the order of business as part of the adoption of the final agenda. In addition, any Board member may propose to add additional items to the agenda presented by the Clerk for action if notice of that item has been given in writing or by email to all Board members, the Clerk, and 3 the County Executive by 5:00 p.m. two days before the date of the meeting . Any such item shall be added to the end of the agenda for discussion or action unless a majority of the members of the Board agree to consider the item earlier on the agenda. The final agenda shall be adopted by a majority vote of the members of the Board. No matter for action not included on the final agenda shall be considered at that meeting. 3. Consent Agenda. The “Consent Agenda” shall be used for matters that do not require discussion or comment and are anticipated to the have the unanimous approval of the Board. There shall be no discussion or comment on Consent Agenda matters. Any Board member may remove an item from the Consent Agenda. Any item removed from the Consent shall be moved to a specific time or to the end of the meeting agenda for further discussion or action. A matter requiring only brief comment or discussion may be considered immediately after the approval of the Consent Agenda. 4. From the Board: Committee Reports and Matters Not Listed on the Agenda. “From the Board: Committee Reports and Matters Not Listed on the Agenda” shall be the last order of business for a regular meeting of the Board unless a majority of the members of the Board agree to consider the item earlier on the agenda. It shall be limited to matters that are not substantial enough to be considered as additional agenda items to be added to the final agenda. Such matters are not matters to be acted upon by the Board at that meeting. Routine committee reports and information updates by Board members shall be presented under this agenda item. 5. Public Comment. The procedures for receiving comment from the public for matters not on the agenda shall be at the discretion of the Board. Unless otherwise decided, individuals will be allowed a three-minute time limit in which to speak during the time set aside on the agenda for “From the Public: Matters Not Listed for Public Hearing on the Agenda”. 6. Zoning Public Hearings. Zoning applications advertised for public hearing shall be on the agenda for public hearing on the advertised date unless the applicant submits a signed written deferral request to the Clerk of the Board no later than noon on Wednesday of the week prior to the scheduled public hearing. The first request for a deferral will be granted administratively by the Clerk. The Board will be notified of the deferral in the next Board package and the deferral will be announced at the earliest possible Board meeting to alert the public of the deferral. Any request received later than the Wednesday deadline and any subsequent request for a deferral for the same application previously deferred will be granted only at the discretion of the Board by a majority vote. The deferral shall not be granted unless the Board determines that the reason for the deferral justifies the likely inconvenience to the public caused by the deferral. The staff will make every effort to alert the public when a deferral is granted. It is the Board’s preference that a public hearing for a zoning matter should not be advertised until all of the final materials for a zoning application have been received by the County and are available for public review. To achieve this preference, applicants should provide final plans, final codes of development, final proffers, and any other documents deemed necessary by the Director of Community Development, to the County no later than two business days prior to the County’s deadline for submitting the public hearing advertisement to the newspaper. Staff will advise applicants of this date by including it in annual schedules for applications and by providing each applicant a minimum of two weeks advance notice of the deadline. If the applicant does not submit the required materials by this date, the public hearing shall not be advertised unless the applicant demonstrates to the satisfaction of the Director of Community Development that good cause exists for the public hearing to be advertised. If not advertised, a new public hearing date will be scheduled. If the public hearing is held without final materials being available for review throughout the advertisement period due to a late submittal of documents, or because substantial revisions or amendments are made to the submitted materials after the public hearing has been advertised, it will be the policy of the Board to either defer actio n and schedule a second public hearing that provides this opportunity to the public or to deny the 4 application, unless the Board finds that the deferral would not be in the public interest or not forward the purposes of this policy. Final signed proffers shall be submitted to the County no later than nine calendar days prior to the date of the advertised public hearing. This policy is not intended to prevent changes from being made to proffers resulting from comments received from the public or from Board members at the public hearing. E. Quorum A majority of the members of the Board shall constitute a quorum for any meeting of the Board. If during a meeting less than a majority of the Board remains present, no action can be taken except to adjourn the meeting. If prior to adjournment the quorum is again established, the meeting shall continue. (Virginia Code § 15.2-1415) A majority of the members of the Board present at the time and place established for any regular or special meeting shall constitute a quorum for the purpose of adjourning suc h meeting from day to day or from time to time, but not beyond the time fixed for the next regular meeting. F. Voting Procedures 1. Approval by Motion. Unless otherwise provided, decisions of the Board shall be made by approval of a majority of the members present and voting on a motion properly made by a member and seconded by another member. Any motion that is not seconded shall not be further considered. The vote on the motion shall be by a voice vote. The Clerk shall record the name of each member voting and how he voted on the motion. If any member abstains from voting on any motion, he shall state his abstention. The abstention will be announced by the Chairman and recorded by the Clerk. A tie vote shall defeat the motion voted upon. A tie vote on a motion to approve shall be deemed a denial of the matter being proposed for approval. (Article VII, § 7, Virginia Constitution) 2. Special Voting Requirements. A recorded affirmative vote of a majority of all elected members of the Board shall be required to approve an ordinance or resolution (1) appropriating money exceeding the sum of $500; (2) imposing taxes; or (3) authorizing the borrowing of money. (Virginia Code § 15.2-1428) 3. Public Hearings. The Board shall not decide any matter before the Board requiring a public hearing until the public hearing has been held. The Board may, however, at its discretion, defer or continue the holding of a public hearing or consideration of such matter. The procedures for receiving comment from the applicant and the public for public hearings shall be at the discretion of the Board. Unless otherwise decided, the applicant shall be permitted no more than ten minutes to present its application. Following the applicant’s presentation, any member of the public shall be permitted no more than three minutes to present public comment. Speakers are limited to one appearance at any public hearing. Following the public comments, the applicant shall be permitted no more than five minutes for a rebuttal presentation. 4. Motion to Amend. A motion to amend a motion before the Board, properly seconded, shall be discussed and voted by the Board before any vote is taken on the original motion unless the motion to amend is accepted by both the members making and seconding the original motion. If the motion to amend is approved, the amended motion is then before the Board for its consideration. If the motion to amend is not approved, the original motion is again before the Board for its consideration. 5. Previous Question. Discussion of any motion may be terminated by any member moving the “previous question”. Upon a proper second, the Chairman shall call for a vote on the motion of the previous question. If approved by a majority of those voting, the Chairman shall immediately call for a vote on the original motion under consideration. A motion of the previous question shall not be subject to debate and shall take precedence over any other matter. 5 6. Motion to Reconsider. Any decision made by the Board may be reconsidered if a motion to reconsider is made at the same meeting or an adjourned meeting held on the same day at which the matter was decided. The motion to reconsider may be made by any member of the Board. Upon a proper second, the m otion may be discussed and voted. The effect of the motion to reconsider, if approved, shall be to place the matter for discussion in the exact position it occupied before it was voted upon. 7. Motion to Rescind. Any decision made by the Board, except f or zoning map amendments, special use permit decisions, and ordinances, (these exceptions shall only be subject to reconsideration as provided above) may be rescinded by a majority vote of all elected members of the Board. The motion to rescind may be mad e by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to rescind, if approved, is to nullify the previous decision of the Board. Zoning map amendments, special use permit decisions and ordina nces may be rescinded or repealed only upon meeting all the legal requirements necessary for taking action on such matters as if it were a new matter before the Board for consideration. G. Amendment of Rules of Procedure These Rules of Procedure may be amended by a majority vote of the Board at the next regular meeting following a regular meeting at which notice of the motion to amend is given. H. Suspension of Rules of Procedure These Rules of Procedure may be suspended by the majority vote of the Boar d members present and voting. The motion to suspend a rule may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to suspend a rule, if approved, is to make that rule inapplicable to the matter before the Board. Provided, however, approval of a motion to suspend the rule shall not permit the Board to act in violation of a requirement mandated by the Code of Virginia, the Constitution of Virginia, or any other applicable law. I. Necessary rules of procedure not covered by these Rules of Procedures shall be governed by Robert's Rules of Order Procedure in Small Boards. * * * * * Return to agenda -1- ALBEMARLE COUNTY BOARD OF SUPERVISORS POLICY FOR BOARDS AND COMMISSIONS A. CREATION OF NEW BOARDS AND COMMISSIONS 1. On an annual basis the list of active boards and commissions will be purged of all bodies not required by Federal, State, County or other regulations, which have not met at least once during the prior twelve-month period. 2. Whenever possible and appropriate, the functions and activities of boards and commissions will be combined, rather than encouraging the creation of new bodies. 3. Any newly created task force or ad hoc committee which is intended to serve for a limited time period may be comprised of magisterial or at-large members at the discretion of the Board of Supervisors. The appointment process shall follow that adopted in Section B for other magisterial and/or at-large positions. B. APPOINTMENTS TO BOARDS AND COMMISSIONS 1. All appointments to boards and commissions based upon magisterial district boundaries will be made by the members of the Board of Supervisors. At the discretion of the supervisor of that district, magisterial positions may be advertised and selected applicants may be interviewed for the position. 2. Prior to each day Board meeting, the Clerk will provide the Board a list of expired terms and vacancies that will occur within the next sixty days. The Board will then advise the Clerk which vacancies to advertise. 3. In an effort to reach as many citizens as possible, notice of boards and commissions with appointment positions available may be published through available venues, such as, but not limited to, the County’s website, A-mail, public service announcements and local newspapers. Interested citizens will be provided a brief description of the duties and functions of each board, length of term of the appointment, frequency of meetings, and qualifications necessary to fill the position. An explanation of the appointment process for both magisterial and at-large appointments will also be sent to all applicants. 4. All interested applicants will have a minimum of thirty days from the date of the first notice to complete and return to the Clerk of the Board of Supervisors a detailed application, with the understanding that such application may be released to the public, if requested. No applicatio ns will be accepted if they are postmarked after the advertised deadline, however, the Board, at its discretion, may extend the deadline. 5. Once the deadline for accepting applications is reached, the Clerk will distribute all applications received to the members of the Board of Supervisors prior to the day meeting for their review. For magisterial appointments, the Clerk will forward applications as they are received to the supervisor of that district who will then recommend his/her appointment. 6. From the pool of qualified candidates, the Board of Supervisors , at their discretion, may make an appointment without conducting an interview, or may select applicants to interview for the vacant positions. The Clerk will then schedule interviews with applicants to be held during the next day meeting. For magisterial appointments, the decision to interview selected candidates will be determined by the supervisor of that district. -2- 7. All efforts will be made to interview selected applicants and make appointm ents within ninety days after the application deadline. For designated agency appointments to boards and commissions, the agency will be asked to recommend a person for appointment by the Board of Supervisors. 8. All vacancies will be filled as they occur. 9. All incumbents will be allowed to serve on a board or commission without his/her position being readvertised unless, based on attendance and performance, the chairman of the body or a member of the Board of Supervisors requests the Board of Supervisors to do otherwise. 10. As a condition to assuming office all citizen members of boards and commissions shall file a real estate disclosure form as set forth in the State and Local Government Conflict of Interests Act and thereafter shall file such form annually on or before January 15. 11. If a member of a board or commission does not participate in at least fif ty percent of a board’s or commission’s meetings, the chairman of the body may request the Board of Supervisors terminate the appointment and refill it during the next scheduled advertising period. C. ADOPTION This policy shall be reviewed and readopted by the Board of Supervisors in January. Return to agenda COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Cascadia - Special exception request SUBJECT/PROPOSAL/REQUEST: Special exception to allow waiver of standards for minimum length of driveways STAFF CONTACT(S): Messrs. Foley, Davis, Kamptner, Graham and Brooks PRESENTER (S): N/A LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Cascadia rezoning was approved in August 2006 with five proffers. Proffer 5 required an overlot grading plan and Proffer 5(G) provides that “the driveway grading shall provide an area in front of the proposed garage, or an area proposed for vehicle parking where no garage is proposed, that is not less than eighteen (18) feet in length.” Proffer 5(J) allows any requirement of Proffer 5 to be waived. The applicant has requested that the minimum length standards for driveways be waived as shown on the current preliminary site plan (Attachment B). Under current procedures, these standards may be waived by special exception approved by the Board. The applicant’s original request is provided in Attachment A. STRATEGIC PLAN: Goal 5: Ensure the health and safety of the community. DISCUSSION: In evaluating this request, Proffer 5(J) provides that the Board should “consider whether the alternative proposed by the Owner satisfies the purpose of the requirement to be waived to at least an equivalent degree.” Staff has concluded that the purpose for the minimum length (and maximum grade) standards for driveways in Proffer 5(G) is to ensure safe and convenient access. The standards provide adequate sight distance for vehicles exiting garages and appropriate sight lines for vehicles entering and exiting garages. Staff’s analysis focuses on this purpose. Reduction in Driveway Length The applicant has requested approval to reduce the minimum length of driveways in front of garages to 3 feet, as measured from the property line, right-of-way line, or alley easement line. Staff has evaluated the minimum length of a driveway that is necessary in order to provide safe sight distance for vehicles exiting garages, and has concluded that the safe minimum length is 7 feet from the edge of the pavement of the road or alley. Driveways shorter than 7 feet would require the vehicle to partially back into the alley, more than might otherwise occur in a by-right situation, and potentially before the driver could see oncoming vehicles or pedestrians. The following illustrations depict staff’s sight distance concern: Illustrations 1 and 2: Driveways shorter than 7 feet from the edge of the alley or street would not provide sight distance until part of the vehicle was in the alley. AGENDA TITLE: Cascadia - Special exception to waive overlot grading plan standards for driveway length January 9, 2013 Page 2 Therefore, staff supports a reduction in minimum driveway length to 7 feet, measured from the edge of the pavement rather than from the property line, right-of-way line, or boundary of the alley easement. This special exception does not affect the minimum setback for the garage. The Cascadia Code of Development establishes different minimum setbacks in different circumstances. For example, for an accessory garage backing up to an alley, the minimum setback is 3 feet from the garage to the rear property line abutting an alley right-of-way in which the pavement is up to 14 feet wide. Proffer 5(G) also provides standards for driveway grades, and while the request has not mentioned grades, Condition 2 is recommended to establish a clear, enforceable standard, as has been done with the similar special exception for Old Trail Block 13. Parking in Driveways As part of its review of the applicant’s request, staff has discovered that the plans show large portions of sidewalk blocked by vehicles if driveway length is reduced as requested. This design is not functional for pedestrians and staff recommends Condition 3 to address this issue. Finally, the plans show that portions of some driveways will be within public rights of way. Perpendicular parking within public rights of way, including those segments of driveways within public rights of way, is not acceptable to VDOT. Staff recommends Condition 4 to address this issue. BUDGET IMPACT: There is no budget impact. RECOMMENDATIONS: Staff recommends approval of the special exception subject to the following conditions: 1. Driveways shall be at least seven (7) feet in length, measured from the edge of pavement of the alley or street to the garage. 2. Driveway grades shall be 8% or less. The grade transition on the driveway shall not exceed 10%. 3. Vehicles parked in driveways shall not block the sidewalk. 4. No vehicles shall be parked within the segment of a driveway that is within a public right of way. ATTACHMENTS: A – Applicant’s Letter B – Applicant’s Plan Return to consent agenda Return to regular agenda COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Shoppers World Court Road Name Change SUBJECT/PROPOSAL/REQUEST: Approval of road name change of Shoppers World Court to Twentyninth Place Court STAFF CONTACT(S): Messrs. Foley, Davis, Graham, Cilimberg, Weaver, Pettitt and Slack LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: Pursuant to Part I, Section 6 (e) of the Albemarle County Road Naming and Property Numbering Manual, road name change requests shall be forwarded to the Board for approval upon validation of the following: That the landowners of more than fifty (50) percent of the parcels served by the road have signed a petition in favor of a common road name, and that the proposed road name is otherwise consistent with the road name guidelines set forth in the Manual. STRATEGIC PLAN: Goal 5. Ensure the health and safety of the community DISCUSSION: The landowners of the property served by Shoppers World Court have submitted a request to change the road name of Shoppers World Court to Twentyninth Place Court (Attachment A). Adjacent property owners have signed letters agreeing to the new road name (Attachment B). Staff finds the request to be consistent with Part I, Section 6 (e) of the Albemarle County Road Naming and Property Numbering Manual. BUDGET IMPACT: There is no anticipated budget impact. The landowners will be responsible for the costs associated with new signage. RECOMMENDATIONS: Staff recommends that the Board approve changing the road name of Shoppers World Court to Twentyninth Place Court and authorize staff to implement the change. ATTACHMENTS: A – Street Name Change Letter B – Property Owners Letter C – Location Map Return to consent agenda Return to regular agenda SEMINOLE TRLD O M I N I O N D R FASHION SQUARE DRCOMMONWEALTH DRS H O P P E R S W O R L D C T B E R K M A R D R CROSSOVER SEMINOLE TRLRoads Shoppers World CourtRoad Name Change 0 200 400 600 800100Feet Prepared by Albemarle CountyOffice of Geographic Data Services(GDS). Map created December 2012By Andy Slack GIS Specialist I Note: The map elements depicted are graphic representations and are not to be construed or used as a legal description. Parcels shown reflect plats and deeds recorded through December 30, 2011. Pro posed Road N ame Twentyninth P lace Court COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: FY 2013 Budget Amendment and Appropriations SUBJECT/PROPOSAL/REQUEST: Approval of Budget Amendment and Appropriations #2013058, #2013059, #2013060 and #2013061 for local government and school division programs and projects STAFF CONTACT(S): Messrs. Foley, Letteri, Davis and Ms. Allshouse PRESENTER (S): N/A LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc. The total increase to the FY 13 budget due to the appropriations itemized below is $97,452.00. A budget amendment public hearing is not required because the amount of the cumulative appropriations does not exceed one percent of the currently adopted budget. STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds. DISCUSSION: This request involves the approval of three (4) FY 2013 appropriations as follows:  One (1) appropriation (#2013058) totaling $50,000.00 for School Division donations;  One (1) appropriation (#2013059) totaling $22,552.00 for the Offender Aid and Restoration Drug Court officer;  One (1) appropriation (#2013060) totaling $12,918.00 for Police overtime and related FICA costs to assist the Game Warden in providing additional services during hunting season. This funding is provided from the Reserve for Contingencies and will not increase the total budget;  One (1) appropriation (#2013061) totaling $24,900.00 to reappropriate funding to complete the Parks and Recreation Department’s online reservation system project. RECOMMENDATIONS: Staff recommends approval of appropriations #2013058, #2013059, #2013060 and #2013061. ATTACHMENTS: Attachment A - Appropriation Descriptions Return to consent agenda Return to regular agenda Attachment A 1 Appropriation #2013058 $50,000.00 Source: Local Revenue (Donations) $ 50,000.00 At the July 11, 2012 Board meeting, the Board approved streamlining the appropriation process for anticipated FY 12/13 School Fund revenue for grants, donati ons, and School Activity Funds. On August 1, 2012, the Board approved an initial appropriation that included $17,500.00 in anticipated donations. On September 9, 2012, an additional $50,000.00 was appropriated for a total of $67,500.00. The School Division has already exceeded this amount in donations and anticipates that there will be a number of donations throughout the school year. This request is to appropriate an additional $50,000.00 in donations. Funds will not be expended until the revenues are received. Appropriation #2013059 $22,552.00 Source: Federal Revenue $ 22,552.00 This request is to appropriate $22,552.00 in federal grant revenues for a part-time auxiliary deputy officer to work under the direction of the Albemarle County Sheriff’s Office to assist with the administration and monitoring of Offender Aid and Restoration‘s (OAR) Drug Court cases. Data from other Virginia communities with such an arrangement indicates that the ongoing presence of an officer for program part icipants yields positive outcomes. These expenses include part-time wages and vehicle fuel, maintenance and repair costs and will be funded through federal grant revenues received from OAR. The Board first approved an appropriation for this program in FY 1 0/11 at its January 12, 2011 meeting and the program has been ongoing. The grant is awarded based on the calendar year, so the new funds will be available on January 1, 2013. This appropriation will allow this program to continue in the current fiscal year. Appropriation #2013060 $0.00* *This appropriation will not increase the total budget Source: Reserve from Contingencies $ 12,918.00 On October 10, 2012, the Board agreed to appropriate $12,000 in funding for overtime costs associated with assistance provided to the Game Warden during hunting season. (This appropriation request also includes $918.00 in related FICA costs.) It was anticipated that this overtime funding would be provided to the Sheriff’s Office, however, based on discussions between the County Executive, the Sheriff, the Game Warden and the Albemarle County Police Department, it was jointly determined that the overtime funding could be most effectively utilized by the Police Department. The Police Department has been actively involved in this effort and will be compiling a final report at the conclusion of the hunting season regarding the results of their enhanced enforcement efforts. This funding is provided from the Reserve for Contingencies and will not increase the total budget. Appropriation #2013061 $24,900.00 Source: General Fund Balance $ 24,900.00 This request is to appropriate $24,900.00 from the General Fund fund balance to complete the Parks and Recreation Department’s online reservation system project. Funding for this project was appropriated in FY 11/12, however, this amount was unexpended at the end of the fiscal year. This request is to move the funding forward into FY 12/13 so the project can be completed. Return to exec summary COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Region Ten Line of Credit Request SUBJECT/PROPOSAL/REQUEST: Authorize Region Ten to apply for and accept loans STAFF CONTACT(S): Messrs. Foley and Davis PRESENTER (S): N/A LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: Region Ten Community Services Board (“Region Ten”) was established by the City of Charlottesville and the Counties of Albemarle, Greene, Fluvanna, Louisa and Nelson to provide mental health, intellectual disability and substance abuse services to the residents of the member localities. Region Ten receives 60% of its funding from Medicaid reimbursement payments, which drops significantly during the summer with the loss of school-based services, resulting in a decreased cash flow during the summer and early fall months. Region Ten also receives funding from the member localities, and has relied on the County and the City for advance local appropriation funding to address its cash flow issues in the past. STRATEGIC PLAN: Goal 5. Ensure the health and safety of the community. DISCUSSION: Virginia Code § 37.2-504.A.11 provides that community services boards (CSBs) may apply for and accept loans as authorized by the governing body of each city or county that established it. Region Ten has expressed in a letter to the County (Attachment A) that it wishes to establish a line of credit for purposes of cash flow management and for the payment of operational expenses. It is requesting that the Board adopt the attached Resolution (Attachment B) to authorize it to apply for and accept such a loan. The Resolution authorizes Region Ten to apply for and accept a loan or line of credit in an amount up to $2,000,000. Such a line of credit would be limited to not create a legally enforceable obligation extending more than one year beyond the date on which the obligation is incurred and would not constitute a debt, pledge, obligation or guarantee on the part of the member localities. The County Attorney has reviewed the Resolution as to form and content. The Counties of Greene, Nelson, Fluvanna and Louisa have adopted like resolutions, and the City is expected to consider a like resolution at its January 7, 2013 meeting. BUDGET IMPACT: There is no budget impact to the County related to authorizing Region Ten to apply for and accept the proposed line of credit. The County will continue to fund Region Ten as it has in previous years. RECOMMENDATIONS: Staff recommends that the Board adopt the attached Resolution (Attachment B) authorizing the Region Ten Community Services Board to apply for and accept a line of credit subject to the terms and conditions of the Resolution. ATTACHMENTS: A – Letter B – Resolution Return to consent agenda Return to regular agenda A RESOLUTION AUTHORIZING REGION TEN COMMUNITY SERVICES BOARD TO APPLY FOR AND ACCEPT LOANS WHEREAS, Region Ten Community Services Board (“Region Ten”) was established by the City of Charlottesville and the Counties of Albemarle, Fluvanna Greene, Louisa and Nelson (the “Localities”) as required by § 37.2-500 et seq. of the Code of Virginia, 1950, as amended, to provide mental health, intellectual disability and substance abuse services to the residents of the Localities; and, WHEREAS, the services provided by Region Ten are more particularly described in an annual Performance Contract with the Virginia Department of Mental Health, Mental Retardation & Substance Abuse Services, which is subject to review and approval by the Board of Supervisors of Albemarle County (the “County”); and, WHEREAS, the County will make quarterly payments to Region Ten for the provision of comprehensive services and for the C ounty’s drug treatment program, and Region Ten will also receive reimbursement funding from the Commonwealth of Virginia, the federal government and other Localities; and, WHEREAS, in order to pay operational expenses Region Ten has previously relied on loans and other financing obtained through Region Ten Community Services Board, Inc. (“Region Ten, Inc.”), the private nonprofit corporation formed to assist Region Ten in the fulfillment of its mission; and, WHEREAS, Region Ten now wishes to obtain a loan or other financing in its own name for purposes of cash flow management and for the payment of operational expenses; and, WHEREAS, § 37.2-504.A.11. of the Code of Virginia, 1950, as amended, requires that community services boards may “apply for and accept loans as authorized by the governing body of each city or county that established it” and Region Ten seeks the County’s authorization solely to meet that statutory requirement ; and, WHEREAS, Region Ten is seeking authorization from the governing body of each Locality to apply for and accept a loan or line of credit in an amount up to $2,000,000 that creates no legally enforceable obligation extending one year beyond the date on which the obligation is incurred (the “Line of Credit”); and WHEREAS, Region Ten and the Localities understand and agree that the obligations under the Line of Credit are not to constitute a debt or pledge of the full faith and credit of the Localities and shall not impose any liability on the Localities, nor is the requested authorization a guarantee on the part of the Localities of the Line of Credit. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors for the County of Albemarle, Virginia that the Board of Supervisors hereby authorizes Region Ten Community Services Board to apply for and accept a line of credit consistent with §§ 15.2-2629 or 15.2-2630 of the Code of Virginia or a loan otherwise structured so as not to constitute “debt” subject to Article VII, § 10(b) of the Constitution of Virginia in an amount up to $2,000,000 and such authorization shall include the right to renew such lines of credit or obtain new lines of credit provided such renewals or new lines of credit do not exceed $2,000,000 in the aggregate and are subject to the terms and conditions of this resolution; and BE IT FURTHER RESOLVED that the authorization of the Line of Credit will not constitute an endorsement to any lender of the creditworthiness of Region Ten nor will it be a guarantee of the Line of Credit. Furthermore, the County shall not be obligated to pay nor to guarantee any debt incurred by Region Ten as a result of the Line of Credit applied for and accepted by Region Ten, nor any interest or other costs associated therewith. Accordingly, no debt of Region Ten and no loans shall constitute a debt or pledge of the faith and credit of the County or any of the other Localities, and the taxing power of the County or any of the other Localities shall not be pledged thereto. The substance and effect of this paragraph shall be expressly set forth in the loan documents for any loan or line of credit obtained by Region Ten so as to ensure that the lending institution clearly understands this relationship of the County and the other Localities to the obligation; and BE IT FURTHER RESOLVED that the authorization provided for in the foregoing resolutions is subject to like authorization being received from the governing bodies of the other Localities. Return to exec summary Regional Joint Resolution of Support for the Proposed Eastward Continuation & Extension of the Lewis & Clark National Historic Trail WHEREAS, the Lewis and Clark National Historic Trail was officially established by U.S Congress in 1978; WHEREAS, the National Historic Trail extends west of the Mississippi River and across the United States in commemoration of the Meriwether Lewis and William Clark Expedition of 1803 to 1806; WHEREAS, the National Park Service has been directed by Congress to conduct a special resource study to assess the suitability and feasibility of an extension of the Lewis & Clark National Historic Trail east of the Mississippi River, adding sites and overland routes followed by Meriwether Lewis and William Clark, whether independently or together, prior to and following the expedition; WHEREAS, the National Park Service is considering a Virginia historic trail segment in a region consisting of Albemarle, Augusta, Botetourt, and Rockbridge Counties; WHEREAS, the connection to Lewis & Clark to the four counties had historical significance to the westward expansion and development of the United States and to both the personal and professional lives of the two explorers, members of their expedition, and Native American Chief Sheheke and his family; WHEREAS, the historical connection of Lewis and Clark to the counties of Albemarle, Augusta, Botetourt, and Rockbridge is well documented; WHEREAS, the Clark, Lewis, and Meriwether families were among the first to settle the region of central Virginia that now encompasses Albemarle, Goochland, and Caroline counties and several members of these families helped initiate America's westward expansion, including George Rogers Clark, William Clark, Meriwether Lewis, and Reuben Lewis, who traveled west with his brother and served as a liaison among the Indian tribes; WHEREAS, the original log house that was the boyhood home of Meriwether Lewis was built early in the 1760s on the nearly 2000 acres that make up plantation known as Locust Hill in Albemarle County; WHEREAS, Albemarle County was home to Thomas Jefferson, who as newly elected president in 1801 invited Meriwether Lewis to become his private secretary and aide-de-camp and it was during his service as private secretary to Jefferson that Meriwether Lewis and the president prepared for the journey west and formed the Corps of Discovery; and WHEREAS, the proposed eastward extension of the Lewis and Clark National Historic Trail would greatly enhance the opportunity to showcase the famous explorers’ connection to and related history of Albemarle County, as well as potentially increase visitors with positive impact on the county’s tourism industry; NOW, THEREFORE, BE IT RESOLVED, that the Albemarle County Board of Supervisors, in cooperation with adjacent and regional localities similarly impacted by the historic efforts of the Lewis and Clark Expedition, fully supports and endorses the continuation and extension of the Lewis and Clark National Historic Trail to all appropriate venues associated with or visited by the two explorers in the four counties both before and after the great expedition that occurred between 1803 and 1806. ***** I, Ella W. Jordan, do hereby certify that the foregoing writing is a true and correct copy of a Resolution duly adopted by the Albemarle County Board of Supervisors by a vote of ______ to ______, as recorded below, at a meeting held on _________________________. Return to consent agenda Return to regular agenda Board‐to‐Board         January, 2013  A monthly report from the Albemarle County School Board to the Albemarle County Board of Supervisors   Redistricting Update—Both community advisory subcommittees reviewing options to address school enrollment and capacity in the northern and western feeder patterns held public meetings December 10 and 11. Approximately 70 people turned out for the meeting at Agnor-Hurt, where there are three options that would move anywhere from 66 to 107 students to neighboring elementary schools. Nearly 200 people attended the Meriwether Lewis meeting, where more than 70 people spoke, strongly favoring a holding pattern option that would not move any students in the next year. School Safety—The division has asked Safe Schools/Healthy Students to help organize a community forum in January in conjunction with Charlottesville City Schools, the two police departments, other first responders, social service agencies and experts from the University of Virginia. The topic of discussion will be how the community and the various community agencies can work together to enhance the safety effectiveness of school facilities and practices. Human Resources Annual Report – The School Board received the Human Resources Department’s Annual Report which summarizes demographic information, hiring and exit trends, and retirement numbers for division employees. The division hired 128 new teachers this school year, 70 percent of whom have at least a Master’s degree. The exit surveys revealed that most employees, 54 percent, leave the division for reasons external to the system or due to retirement. Job satisfaction was 80 percent for employees who leave the division. School Bus Stop Violations – The Transportation Department presented the School Board a report on the dangers presented by motorists who fail to stop for school buses that are loading and unloading students. The department has documented 46 incidents this year and in a national study this year; more than 88,000 such violations were recorded in a single day. Among proposals to address this problem is the installation of cameras on the side of buses that can record information about those who violate this law. Virginia law permits the use of photo/video enforcement of school bus stop violations. The camera images are submitted to the police for review or citation. The School Board is considering a pilot program to test this concept. There would be no cost to the division, as camera vendors would provide the hardware. Before this program can go into effect, the Board of Supervisors would have to approve a local ordinance. Public Education Fund – The School Board has approved a reorganization request from the Public Education Fund of Charlottesville-Albemarle (PEF). The PEF was founded in 2004 as a community-based, non-profit organization dedicated to enhancing the quality of teaching and learning in public schools in the greater Charlottesville area. The PEF’s revised proposal would provide for their funding to hire a full-time professional to assist with fund-raising strategies and programs and it would allow prospective donors to designate their contributions to a specific program or activity. Virtual School Collaboration –Members of the School Board are in exploratory discussions with Charlottesville City schools about possible collaboration to develop online course selections for students of both divisions. Under a new state requirement, all freshmen beginning next year will need to successfully complete one online course in order to graduate. A limited number of county students already enroll in online courses offered by third party providers and the county will offer a personal finance course online beginning next month. A collaboration with the city will expand such opportunities for students. Golden Apple Awards – For the 12th straight year, Better Living Building Supply & Better Living Furniture is sponsoring its Golden Apple Awards for outstanding teachers in the community. The awards are presented to faculty members from public and private schools in Albemarle County and Charlottesville City. One winner will be selected from each school and receive a Golden Apple and gift certificates from local businesses. Nominations are available on the ACPS website, and are due by February 12, 2013. Online Registration for 2013-14 High Schools – The division’s investments in technology have made it possible to offer online registration for high school students at Albemarle, Monticello, and Western Albemarle. The system improves the efficiency and timeliness of the process for students and their parents while also reducing operational costs for the division. Principal Appointments at Two Schools – ACPS has begun its candidate review and community outreach process for the appointment of principals at Burley Middle School and Yancey Elementary School. This past summer, interim appointments were made at both schools, with James Asher as the principal at Burley and Craig Dommer at Yancey. Both individuals will be considered for appointment. The division will meet with staff and parents to discuss the interview and appointment process and will survey the local communities for input. The appointments are expected to be completed by mid-January. Donations to Albemarle County Public Schools – The School Board received the following donations at its November 29, 2012 meeting:  Greer Elementary School in support of the Quinn Fund, to grow afterschool enrichment programs at Greer. This year’s focus will be expansion of the school’s strings program: Phillip and Donna Pfeifer $100 Mary and Miles Frank $225 Jimmie and Erika James $100 Rachel and Martin Davidson $100 Kenneth and Kathy Eades $100 Lauren and Brian Moriarty $100 Kristen Behfar $100 Wallace and Diantha McKeel $100 Lisa and Mark Maynard $15 Gerry and Terry Yemen $25 Richard and Diane Brownlee $25 Troy and Courtney Buer $ Elizabeth Powell $25 Jared and Jodi Harris $25 James Freeland $50 Fidelity $50 Edward Freeman $500 Michael and Mary Ann Shill $600 Bob Sihler $5 Ed Hess $100 Rich and Emily Evans and Ericka Hess $25  Meriwether Lewis Elementary School received a donation of a quality sound system to enhance the school music program. The sound system is located in the music room/trailer at the school and will assist students as they learn the music curriculum and produce music. School Board website: www.k12albemarle.org MEMORANDUM To: Albemarle County Board of Supervisors From: Gary O’Connell, Executive Director Date: January 9, 2013 Re: Albemarle County Service Authority (ACSA) Quarterly Briefing cc: ACSA Board of Directors We look forward to meeting with the Board at your January meeting. Please find below some comments to update you on happenings at the Alb e- marle County Service Authority (ACSA): 1. Strategic Plan- We are underway with a major update to our Strategic Plan. We recently completed the 2009 -2012 Strategic Plan, completing over 80 action items including a new rate model that incentivizes water conservation, “growth paying for growth” with fees for new development, new technology applications, $40 million in utility system capital improve- ments, new management initiatives, community water education pro- grams, and others. Our new Strategic Plan will focus on the 20 -year future for the ACSA and our customers, with a 3-5 year action plan. We have invited in- to the process all of our Board, our 70 employees, our 17,512 customers, and a variety of community leaders. We have a web survey available to be completed by visiting our website at www.serviceauthority.org; or via phone at (434) 244-4341. We have a community leader (“Stakeholder”) meeting planned for January 16. We will complete the plan for Board adoption in late March. We invite your participation, you will be hearing from us. 2. Financial Trends- We recently presented our annual financial report and thought sharing a couple trends that we see might be useful to you: a. ACSA is entirely self-supporting from monthly customer water and sewer bills, connection fees and charges; no County taxpayer fund- ing is made to the ACSA b. The ACSA added 305 new connections last year (ten year average is 371 per year) c. Rate model built to “smooth” rate increases planned by RWSA, $201 million over 5 years for major capital projects, much wastewater related. d. ACSA reads 217,029 meters annually e. 11,925 service orders were processed f. Maintain 341 miles of water lines, 248 miles of sewer lines to serve our customers g. Maintain 2,230 fire hydrants in our system h. Maintain 11 water pumping stations, 11 sewer pumping stations and 9 water storage tanks 3. North Fork Regional Pump Station- New $10 million regional sewer and two new pump stations (North Fork and Camelot) have been completed and are in operation. 4. Western Ridge/Foxchase Interconnect- New water line being designed for Crozet area to connect these two lines for system redundancy for emer- gency back-up and looping in the system for improved circulation and wa- ter quality. 5. Key West Water Main Replacement- New water lines to replace old well system lines. The design is at 90% completion. 6. St. George Avenue/Buck Road Water Line Replacement- Design com- plete. In process of acquiring 71 private property easements for construc- tion. 7. Ashcroft Water System Improvements- Bids received under budget. Work will begin in early 2013. 8. Glenmore Water Tank- Awaiting County Board approvals (since this will be on the East Rivanna Fire Station site, shared in ownership with Albe- marle County) to next conduct a community meeting in late February. 9. Hardware Street- Water line extension in Scottsville to connect the down- town with a second feed from the water tank. 10. Crozet Water Line Replacement- This is a replacement project of about a mile of badly pitted and deteriorating water pipes. Recent community meeting conducted. The design is at 50%. 11. Buckingham Circle Water Line Replacement- Replacing new water lines, old well system lines failing. Project nearly complete with the tie in for services to our customers. 12. Sewer System Rehabilitation- Continuing major program to rehabilitate old deteriorating sewer lines and manholes. Biscuit Run, Meadowcreek and recently Woodbrook sewer drainage basins have been completed. 13. Oak Hill Sewer- New sewer system project to serve 54 new customers who had failing private septic systems. We appreciate the Albemarle County Housing Office assistance with CDBG funding for much of the cost of this project. 14. Hollymead Water Line Replacement- We are using in-house ACSA con- struction crews to replace failing water lines in Hollymead, street by street. We recently completed Redwing Lane and are working at Robin Lane presently. 15. Ivy Road/Flordon Water Interconnect- New project in design to intercon- nect these two system lines to provide an alternate feed and improve fire flows and water quality in the western part of our system. This includes an upgrade at the Ednam Pump Station. 16. Greenfields Court/Berkmar Water Extension- New water line replacement in association with the new still house water pump station. 17. FY 2014 Budget- Proposed Budget and Rates will be presented to the ACSA Board at their March meeting, with a scheduled late June public hearing and adoption. 18. 2014 Anniversary- The ACSA turns 50 in 2014. Attachments: The Pipeline Newsletter Return to agenda Albemarle County Service Authority (ACSA) Winter, 2012 Volume 2, Issue 3 Conserve Today, Sustain Tomorrow, and Protect Water and Environmental Resources Forever The Pipeline Dear ACSA Customer: The Winter Pipeline The ACSA is sending you another issue of the Pipe- line regarding water tips and updated information on our operations. Strategic Plan  We are beginning an update to our strategic plan, as a longer term planning tool. ACSA’s first strategic plan was developed almost four years ago, and nearly all actions in the plan have been accomplished. Our strategic plan vision is to “Conserve Today, Sustain Tomorrow, and Pro- tect Water and Environmental Resources Forev- er.” We have made more than $40 million in ACSA utility improvements as part of the strate- gic plan, including the recent opening of the North Fork Regional Sewer Pump Stations. Oth- er strategic plan accomplishments include a new water leak detection program, removing ground- water/rainwater from our sewer system, televis- ing and repairing sewer lines, a revision to our rate model and tiered rates to encourage conser- vation, a program to remove FOG (fats, oils, grease) from our sewer system, technological updating to better serve our customers, a long- term water supply (new earthen dam at Ragged Mountain under construction), environmental programs, water conservation programs, and other management and customer service im- provements. With the future in mind, ACSA is now updating our strategic plan to guide our fo- cus for the next five years and beyond; looking forward as much as 20 years.  We would like your input regarding what we can do to better serve you, our customer.  Please visit our website and take a five-minute survey to contribute to our plans for the next five years at www.serviceauthority.org or call (434) 244-4341 to leave a phone message with your input. By either website or phone, we need your input by January 20th so we can finalize our stra- tegic plan this spring.  Did you know that the ACSA is the Albemarle urban retailer for water and sewer services to over 65,000 residents? We also provide retail water and sewer service to the Crozet and Scottsville areas. We purchase water and wastewater treatment from the Rivanna Water & Sewer Authority, as does the City of Char- lottesville.  ACSA is nearly 50 years old, having begun water ACSA Expanded Leak Adjustment Policy As many customers know, water leaks can be costly; however, if steps are taken to recognize and immedi- ately repair water leaks, the costs associated with high- er water and sewer bills may be reduced. Previously, the only leaks con- sidered for adjustment or relief from unusually high water and/or sewer bills were those attributable to primary water service line leaks. That part of the policy remains unchanged. Upon presentation of evidence that a prompt and proper repair has been made to a water service line (underground line from the water meter to the exterior face of a struc- ture), the water charge will be adjusted to the current wholesale rate for all water above the customer’s normal consumption and no sewer charge will be made for the estimated amount of the water not passing into the sanitary sewer system. In order to provide an incentive for the elimination of wasted water, this policy was expanded in October to allow consideration of adjustments for customers who detect and immediately repair a leak in their irrigation or single-family residential internal plumbing system (including toilets, fau- cets, valves, appliances, etc.). Under this expanded policy, if the custom- er should 1) suspect a problem-equivalent to registered consumption at least three times greater than normal consumption, 2) identify and repair the problem-generally within two weeks, 3) provide evidence of the re- pair, and 4) monitor registered consumption to ensure immediate reduc- tion in consumption following the repair, the ACSA will adjust water and sewer charges to 50% of the current billed rates for all usage above the customer’s normal consumption for that period of time. Consideration of adjustment is limited to one per premise every five years. Contact our Customer Service Representatives at 977-4511, if you have recently made a repair or have an unusually high bill; it may qualify for an adjustment. and sewer service to Albemarle County as a newly established Ser- vice Authority in 1964. Our central headquarters is on Pantops Mountain at 168 Spotnap Road. We have 70 employees working hard to provide you quality water and sewer services. Let us know how we can serve you better.  We wish you the best in this Holiday Season! Executive Director Gary O’Connell Executive Director ACSA Board of Directors Clarence Roberts, Chair (Rivanna District) Lizbeth Palmer, Vice-Chair (Samuel Miller District) Holly Hueston (Scottsville District) David Thomas (Rio District) Richard E. Carter (Jack Jouett District) William Kittrell (White Hall District) Page 2 The Pipeline Volume 2, Issue 3 168 Spotnap Road Charlottesville, VA 22911 Tel) 434-977-4511 www.serviceauthority.org This newsletter was developed by ACSA staff and printed on recycled paper. ACSA COMMUNITY WATER CONSERVATION EVENTS Rain Barrel Workshop—In September, ACSA held a Rain Barrel Workshop at their office on Spotnap Road. A representa- tive of the Rain Barrel Company presented a PowerPoint presen- tation on rainwater harvesting, benefits of a rain barrel, installation of a rain barrel, and water conservation techniques. Rain barrels were available for purchasing after the workshop and many were sold. A BIG “thank you” to those who participated in the work- shop. As a part of our ongoing commitment to educate our customers about water conservation through our Water Conservation Program, ACSA has committed to conducting various community events. Six Kitchen Tips to Save WaterSix Kitchen Tips to Save WaterSix Kitchen Tips to Save Water  Put a plug in it: Plug the drain when washing dishes or use a plastic wash basin filled with soapy water.  Load it up: Ensuring your dishwasher is fully loaded each time you run it decreases the number of loads and water you’re wasting.  Scrape the scraps: Scrape or wipe off plates rather than rinsing away with water.  Pour a pitcher full of savings: Instead of letting the faucet run until the water is cool, fill a pitcher with water and refrigerate.  Let the fridge do the work: Instead of running hot water over frozen foods, thaw them out in the fridge.  Give your garbage disposal a holiday: Most garbage disposals use water to break down and dispose of wastes. Consider adding food wastes to compost piles instead of tossing them down the disposal. EMERGENCY PLANNING In a natural disaster you should know what your risks are and take effective steps to prepare to pro- tect yourself and your family. Assembling a supply kit and developing a family emergency plan are just two things you can do to prepare for the unex- pected. Water is an essential element to survival, and following a disaster your regular water source could be cut-off or compromised through contami- nation. Prepare by having a supply of water that will meet your family’s needs. For information on building your kit to making a plan, visit the website http://www.ready.gov/build-a-kit IRRIGATION SYSTEM MAINTENANCE ACSA customers, both commercial and residential, with irrigation systems on their property are re- minded that regular maintenance is required to keep the system operating properly. This helps to prevent the use of excess water, conserving our precious supply and keeping your costs down. In the spring, schedule with your contractor to open the system for the season when the threat of a last frost has passed. The contractor should thoroughly inspect the system, clean and (if necessary) adjust the sprinkler heads, and test the backflow pre- vention device and rain sensor. Rivanna Water & Sewer Authority Rivanna Solid Waste Authority 695 Moores Creek Lane Charlottesville, Virginia 22902-9016 434.977.2970 • 434.293.8858 Fax www.rivanna.org MEMORANDUM TO: THE HONORABLE ALBEMARLE COUNTY SUPERVISORS THE HONORABLE MAYOR AND CITY COUNCIL FROM: THOMAS L. FREDERICK, EXECUTIVE DIRECTOR RIVANNA WATER & SEWER AUTHORITY RIVANNA SOLID WASTE AUTHORITY SUBJECT: QUARTERLY UPDATE DATE: JANUARY 3, 2013 I am scheduled to brief the Board of Supervisors at its January 9, 2013 meeting and the City Council at its January 22, 2013 meeting. I plan to cover the following topics but would be happy to address any other issues brought forward by the elected officials: 1. Disinfection Byproducts: Following the unanimous decision at the joint meeting of the “four boards” on July 25, 2012, the RWSA Board has authorized and staff has moved forward with engineering services related to improving the RWSA-operated water treatment plants to incorporate some form of granular activated carbon (GAC) technology as the means of continuous assurance of compliance with the upcoming Stage 2 disinfection byproduct regulations for drinking water. Staff has also completed an application and now been granted a 2-year extension by the Virginia Department of Health for the Urban System’s effective date that Stage 2 goes into effect. The first four- quarter period under Stage 2 for the Urban System will now not begin until October 2014. Pilot plants have been set up at all Urban water plants to collect data on GAC performance. As this data is analyzed we will be asking our engineering consultant to analyze several “Hybrid GAC” alternatives, leading to a decision by the RWSA Board later in 2013 on a type of “Hybrid” or “Full-Scale” GAC. Full Scale GAC would provide GAC treatment to all water pumped to the City and ACSA distribution systems, maximizing outstanding quality and significantly exceeding Stage 2 requirements, but at the greatest cost. “Hybrid” options reduce costs by scaling back GAC treatment through blending, seasonal only operation, or even “moth balling” GAC equipment when source water organic content is low. As the Hybrid analysis comes forward, opportunity for public comment will be provided and I anticipate RWSA Board members may seek guidance from elected officials in rendering a decision. . 2 I:\BOS\BOSLocal\agenda\2013 Folders\0109\14.0_RWSAReport.doc 2. Capital Improvement Program: Staff is completing the annual update of RWSA’s Five- Year Capital Improvement Program for introduction to the Board of Directors on January 22. This year’s CIP will recognize 12 projects that have recently been completed and are being retired from the CIP, including the Moores Creek WWTP major upgrade and the wet weather expansion of the pump station between the Moores Creek Interceptor and WWTP. These projects have modernized our infrastructure and made possible further “green” improvements to water quality, particularly regarding reduction of nitrogen and phosphorus in the Rivanna and James Rivers and minimization of wet weather overflows. After many years of neglected aging infrastructure, RWSA has developed and implemented in recent years an aggressive program of capital improvements which has better positioned RWSA to meet (and in some cases exceed) today’s expectations both from its customers and the regulatory agencies. Several of these projects have been driven by more stringent state and federal regulations, particularly in wastewater effluent quality, water treatment, and dam safety. We are very fortunate that our Finance staff has managed several successful bond refundings in recent years, including the latest this past summer, enabling significant accomplishments with modest annual increases in our wholesale rates, while also enabling the funding of Board decisions to select for our WTPs and the Rivanna Pump Station what were not the least cost alternatives but were championed by vocal citizens. As the highest priority needs have now been funding, we are now turning our att ention to the next tier of priorities, generally smaller projects needed for long -term sustainability and reducing the overall size of the CIP compared to what we have seen in the last couple of years. Increased expenditures for new or modified projects this year is estimated at $24.7 million, or which $13.6 million or 55% represents the single Board decision to take “chloramines off the table” and replace it with GAC. The GAC budget is currently a placeholder based on building GAC at 75% of WTP capacities, the level at which we expect regulated disinfection byproducts in the water would be comparable with levels that chloramines would have achieved. If the Board ends up deciding on a smaller “Hybrid” the GAC budget can be reduced accordingly. 3. Wastewater Consent Order Update: Through a collaborative effort led by RWSA and including the City and ACSA, a master plan for the sewer transmission system was developed between 2006 and 2010 which was very well received by Virginia DEQ and became the basis for an executed Consent Order between each entity and DEQ in 2010 with the common goal of minimizing wet weather sewer overflows. RWSA has now completed all of the eleven project milestones in that Order, on time and within budget. Three of the milestones set further milestones approved by DEQ, with two projects remaining and in progress: the replacement of the Rivanna Pump Station, and the replacement of the Schenks Branch Interceptor. The latter is being coordinated with the City’s McIntire Road Extended and 250 Interchange projects, to minimize public inconvenience and cost, as the “real estate” required by the sewer and roadway projects overlap. 4. Cost Share Agreements: The City and ACSA have recently agreed and are in the process of negotiating cost share agreements for several ongoing or completed RWSA CIP projects, as recently reported by Charlottesville Tomorrow and The Daily Progress. 3 I:\BOS\BOSLocal\agenda\2013 Folders\0109\14.0_RWSAReport.doc The most significant of these projects is the Rivanna Pump Station, but there are several other projects, covering both water and wastewater, where RWSA project implementation has moved faster than an agreement between ACSA and the City on how to share the costs. Once a “comprehensive” agreement is reached a “true-up” for expenses that have already occurred will be necessary. RWSA staff is not participating in ACSA/City negotiations except when requested by either party to provide background or technical information. We learned recently that some effort is being made in these discussions to identify broader objective criteria upon which future cost sharing decisions could be made more efficiently with much less political effort. We strongly encourage such an approach, and there are technical resources available from organizations such as the American Water Works Association regarding how this goal can be achieved. Compared to other communities I have served in the past, this community spends far more political and economic capital negotiating cost share agreements. 5. Solid Waste Services: As both the City and County are aware, “regionalism” in solid waste services has not worked well in this community since the Ivy Landfill closed to municipal solid waste in 1998 and construction debris in 2001. RSWA was forced for years to charge above market tipping fees at Ivy to select customers in order to fund free public service programs, and both the City and County chose not to enforce a requirement of the 1990 Organizational Agreement to deliver all of the solid waste generated within the localities to RSWA. As a result, much of the tonnage that once went to the Ivy transfer station now goes to privately owned and operated facilities beyond Albemarle County. Two years ago the City withdrew funding for an Ivy transfer station and the County contracted with RSWA to keep it open. Recently the County has expressed it wishes to withdraw funding effective July 1, but it also wants to keep a scaled down convenience center open to provide several specific services. The County’s own consultant provided cost estimates showing these specific services cannot be expected to be provided at Ivy solely based on expected revenues at the present tipping fees. Of particular note, in the consultant’s estimate 83% of the expected revenues from existing tipping fees from a scaled-down convenience center would need to fund solely the outsourced private sector costs of off-site transportation and disposition of received solid waste. The remaining 17% is significantly inadequate to have to finance all of the on-site costs. Increasing tipping fees is mentioned by the consultant but there is no analysis (and such an analysis would be very complex to accurately perform) to what extent fee increases would reduce tonnage. RSWA staff has provided a preliminary annual budget of estimated expenses and revenues that include administrative overhead allocations which the County’s consultant notably omitted from its analysis. RSWA’s expenses are well below the County consultant’s estimate, but do not “break even”. However, we estimate the County funding support for convenience center options would be less than maintaining a transfer station. On December 18 the RSWA Board approved offering the two budget options on terms that the County would need to commit to continue to fund any deficits, and also mentioned that the Board would seriously consider a request from the Board of Supervisors to raise tipping fees provided the County accepts the risk on both sides (up or down) of such decision. The Board also voted 4-3 that the RSWA should not be the 4 I:\BOS\BOSLocal\agenda\2013 Folders\0109\14.0_RWSAReport.doc agency to implement privatization on behalf of the County if that is the County’s preference, but RSWA would negotiate a site lease to the County to allow the County to enter its own private contract. The RSWA Board also asked for further planning level estimates on the impact of RSWA or RWSA operating McIntire recycling and Ivy Landfill remediation without the support of staff now cross-trained to work in these areas when not filling needs for the Ivy transfer station or operations. Staff hopes to have a preliminary planning level estimate the week of January 7. Finally, it is important to note that the current solid waste issues are a progression of long-standing differences between localities on the need or purpose for a regional entity, and not the failure of staff to effectively and efficiently implement what it was asked to perform with poor and outdated infrastructure. Whatever choices the County makes, the RSWA employees deserve commendation from elected officials. cc: RWSA Board of Directors RSWA Board of Directors Return to agenda COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Biannual Update on FY13-17 Strategic Plan SUBJECT/PROPOSAL/REQUEST: Biannual Update on FY13-17 Strategic Plan STAFF CONTACT(S): Messrs. Foley, Letteri, and Davis; and Mses. Catlin, Allshouse, and W yatt PRESENTER (S): Louise Wyatt LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: INFORMATION: X CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Board of Supervisors has formally engaged in the County’s strategic planning efforts since 2001. The Board provided direction and guidance for the development of the FY13-17 Strategic Plan during a strategic planning retreat held on June 30, 2011. After additional discussion at subsequent Board meetings, the Board gave final approval of seven goals and associated objectives at its May 2, 2012 meeting. STRATEGIC PLAN: Biannual update on FY13-17 Strategic Plan DISCUSSION: Implementation of the FY13-17 Strategic Plan began on July 1, 2012. During the past six months, staff has focused on creating solid action plans for years one and two and on designating priority items. Over seventy employees have been involved in this process, working together on seven cross-departmental goal teams. The attachment highlights the progress that has been made towards the seven Strategic Plan goals during the past six months. The Board will continue to receive formal biannual updates on the FY13-17 Strategic Plan in January and at the annual strategic planning retreat in late summer. Staff is still in the process of finalizing appropriate Key Performance Indicators (KPIs) for each goal and will incorporate KPIs into future updates. The objectives and strategies of FY13-17 Strategic Plan will continue to change in response to evolving needs of the community and the organization, while remaining focused on the seven goals. At the Board’s next strategic planning retreat this summer, staff will seek guidance on Strategic Plan actions and priority items for years three through five. BUDGET IMPACT: The FY13-17 Strategic Plan provides direction for the County’s Five-Year Financial Plan and annual budget processes. RECOMMENDATIONS: Staff recommends that the Board review the attached biannual update and continue to provide direction for the County’s FY 13-17 Strategic Plan. ATTACHMENTS: Attachment A: Biannual Update on FY13-17 Strategic Plan Return to agenda FY13-17 Albemarle County Strategic Plan Vision Statement: A thriving County, anchored by a strong economy and excellent education system , that honors its rural heritage, scenic beauty and natural and historic resources while fostering attractive and vibrant communities. Mission Statement: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds. Values: Integrity, Innovation, Stewardship and Learning 1. Provide excellent educational opportunities to all Albemarle County residents Objectives a. Increase the availability and quality of pre-kindergarten learning opportunities and adult workforce development opportunities. b. Improve coordination to support goals shared between the School Division’s Strategic Plan for K -12 Education and the County’s overall Strategic Plan. Highlights 1. The Safe Schools/Healthy Children federally-funded program is ending June 30, 2013 but will be eligible for a one-year extension for funding for some projects. A team is studying ways to sustain long-term benefits to the community after the federal funding ends. The County’s approved Five Year Financial Plan includes funding to prevent loss of Bright Stars preschool program services to children at Stony Point and Red Hill. 2. The Finance Department, Office of Management and Budget, and the School Division’s Fiscal Services Department are continuing their efforts to improve shared functions and to identify areas of improvement and coordination. Efforts now underway include a pilot program for “P-cards” and coordination and procurement of banking services. The team is also looking at ways to improve financial reporting on a regular basis. 3. The work on the objective to increase adult workforce development opportunities is being pursued as part of the economic vitality efforts (Goal 3.) 2. Provide community facilities that meet existing and future needs Objectives a. Improve the evaluation practices and procedures used to assess the community’s facility needs. b. Increase the capacity of the Capital Program. c. Identify and implement appropriate alternative construc tion project procurement methods (design/build, CM Agency, Job Order Contracting, PPEA, etc.) to reduce costs and improve project execution Highlights 1. Team is drafting a series of observations and proposed improvements to CIP process, including potential changes to the current rubric. The proposed improvements will be shared with the Technical Review Team for comments/suggestions, with final recommendations to the Board of Supervisors in the Spring in advanc e of next year’s CIP cycle. 2. The team has completed research on current and alternate procurement methods in other Virginia localities and found that only in limited instances are those localities using non-traditional procurement methods. This information will inform the development of a procurement m atrix that matches project types with recommended procurement methods. This matrix will be included in the Purchasing Manual by next May. 3. In addition to other strategies to increase the capacity of the Capital Program, the team is evaluating our practices related to the allocation and use of proffers. The team will develop recommendations by the spring on timing, project assignments, forecasting and use of undesignated proffer funds aimed at optimizing proffer use in the Capital Fund. 3. Encourage a diverse and vibrant local economy Objectives a. Complete all objectives of last two years of the Economic Vitality Action Plan. b. Establish fully functioning economic development program for the County. c. Assess and implement appropriate incentive options to support economic development in the County Highlights 1. A team comprised of goal team members and community partners is developing a survey to inventory existing community workforce development and assistance services which will be administered with the help of UVA students, with next steps being an analysis of any duplication/gaps. (ties to Goal 1) 2. Staff presented the Board with an update on the Economic Vitality Action Plan in November. Summary is available at the following link: http://www.albemarle.org/upload/images/Forms_Center/Departments/Board_of_Supervisors/Forms/Agenda/2 012Files/1108/02.0c_EDFundingPrioritiesAttachC.pdf 3. The goal team conducted research into economic development programs in peer and best practice counties across the state and country, and members are drafting preliminary program parameters for discussion at stakeholder/public roundtables in early spring. 4. The team has researched how economic development incentives are being used by established peer localities as well as the potential use of state incentives. Staff incorporated language that recommends consideration of a technology zone in the Comprehensive Plan update, which will come before the Board in early spring. 5. A joint work session was held with the Board of Supervisors and the Economic Development Authority to establish preliminary funding priority areas for fees generated by the EDA. The results of this session will be used to prepare the coming budget proposal. 4. Protect the County’s parks and its natural, scenic and historic resources in accordance with the County’s established growth management polices Objectives a. Work in conjunction with key stakeholders to protect the health of our local waterways and other critical natural resources. b. Preserve and maintain the quality of the County’s investment in its parks and its recreational trail and greenway/blue way system. c. Maintain and preserve County-owned historic resources and facilities and work in conjunction with key stakeholders to enhance awareness of the rich historic assets of this region. Highlights 1. Water Resources Program Development team met for the first time in November to work on compliance with the Chesapeake Bay TMDL and Storm water MS4 permit. Staff has engaged an engineering firm to conduct and internal audit of our storm water practices and documentation which was completed in November and is now under review. 2. Old Mills Trail opened in November. 3. Staff has created an inventory of all County Property, including City co-owned. Parks and Recreation has presented a draft list of known historic, or potentially historic, sites within the boundaries of County Parks. This inventory will be used in efforts to protect these resources. 5. Ensure the health and safety of the community Objectives a. Work in conjunction with key community partners to establish multi-disciplinary teams to address specific public health and/or safety issues, emerging trends and or vulnerable groups. b. Enhance the safety of the County by improving emergency response times and increasing prevention activities and services. Highlights 1. The Department of Social Services mapped demographic characteristics associated with neighborhoods/areas within the County and is comparing this information with Police Department activity maps. The Health Department completed mapping that shows rates of health indicators associated with poor pregnancy outcomes by census tract. 2. To reduce emergency response times in Pantops area, County EMS staff started service out of Martha Jefferson Hospital beginning Oct 1, 2012. Plans are continuing for new fire service in Ivy by July 1, 2013. The Police Department established a gang suppression team, which is now meeting. 6. Promote individual responsibility and citizen ownership of community challenges Objectives a. Increase County’s volunteer management capability b. Increase opportunities for citizen self reliance and responsibility for addressing community issues Highlights 1. A newly-created Volunteer Advisory Team, made up of representatives from all local government departments that make significant use of interns/volunteers, is in the process of clarifying the roles and legal requirements applicable to interns and volunteers. The team is also working towards creating a standardized application form, orientation, and mentoring program for interns and volunteers to ensure a consistent organizational approach to volunteer/intern management. 2. The County’s Emergency Management Coordinator is developing an emergency preparedness and response training module to be shared at the annual joint Community Advisory Council Meeting in late winter. The training will then be rolled out to other County-affiliated boards and committees. 7. Promote a valued and responsive County workforce that ensures excellent customer service Objectives a. Demonstrate improvements to internal and external customer service. b. Reinforce a culture of using cross departmental efforts to improve communications and teamwork for cost effective solutions. c. Expand opportunities for training and professional development d. Assure staff is supported and recognized for excellence in service. Highlights 1. Staff is finalizing questions for an internal customer service survey of local government departments. The results of this survey, as well as the results of the Citizens Survey that will be done this spring, will inform future customer service improvements. 2. At the November employee town hall meeting, over 150 employees spent time talking with colleagues from other departments about the work they are doing, in an effort to improve cross -departmental communication and teamwork. 3. To support training needs in FY13, as of December 2012, $26,965 of the non-departmental training fund has been distributed to 8 departments demonstrating need. As part of the FY14 budget submission process, departments provided information about core and enhanced employee training needs. Staff is currently reviewing those requests to determine potential funding gaps and make recommendations. 4. A team has collected best practices (from current Departments/School/other organizations) and is developing a training to share with supervisors on rewarding and recognizing employees. This training will be presented to Leadership Council in February, so that Department Directors can share with their managers. Also, this training will be included in the Spring learning catalogue for all employees. Return to exec summary COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Addendum to Emergency Communications Center Joint Exercise of Powers Agreement Dated January 20, 1984 Between the County of Albemarle, the City of Charlottesville and the University of Virginia SUBJECT/PROPOSAL/REQUEST: Authorize Notice of Intent to adopt an ordinance to amend the joint exercise of powers Agreement for the Emergency Communications Center STAFF CONTACT(S): Messrs. Foley, Davis, Brown, Hanson and Ms. Allshouse PRESENTER (S): Tom Hanson LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: X INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The City of Charlottesville, the County of Albemarle and the University of Virginia have cooperated for many years in the joint operation and management of the region’s combined Emergency Communications Center (“ECC”) pursuant to a joint exercise of powers Agreement dated January 20, 1984 (Attachment A). The centralized dispatching facility provides service for the three respective law enforcement agencies, fire agencies, and emergency medical services, as well as the “911” emergency telephone service. The local Office of Emergency Management is also included in the ECC operations. The history of how the ECC has been funded is provided in Attachment E. Tom Hanson, Executive Director of the ECC will provide an overview of the ECC operations and the proposed amendment at Wednesday’s meeting. STRATEGIC PLAN: Goal 5. Ensure the health and safety of the community. DISCUSSION: The ECC Management Board directed its Executive Director to work with budget representatives of the three jurisdictions to develop a revised funding formula that would be an up to date and more easily managed budget process, and would be more equitable to all parties. The proposed Addendum #2 (Attachment C), establishes a revised funding formula for operating and capital improvement (CIP) costs that is based on actual calls for service. CIP costs would be fixed by project based on the year the CIP project is approved, and would not be recomputed each year. In addition, it establishes a maximum year-end fund balance not to exceed 25% of the ECC’s total annual operating budget. It would be effective beginning in FY 14. The ECC Management Board approved Addendum #2 on September 12, 2012 at its regular board meeting after an opportunity for public comment was provided. The City Council is scheduled to consider Addendum #2 on January 21 and February 4, 2013, and the Rector and Visitors of the University of Virginia is scheduled to consider Addendum #2 on February 21 or 22, 2013. The Addendum requires the approval of the governing bodies of the County, City, and University. Virginia Code § 15.2-1300 requires that localities approve joint exercise of powers agreements by ordinance. A public hearing is not required. The County Attorney has reviewed the proposed Addendum #2 and has approved it as to form. BUDGET IMPACT: If approved, the proposed Addendum #2 will provide a more equitable, simplified and comprehensive funding formula based on system usage. If the proposed funding formula had been applicable for FY 13, the County, being the biggest user of the system, would have paid approximately $56,893 more (1.17% increase) in the current fiscal year. RECOMMENDATIONS: Staff recommends that the Board authorize a Notice of Intent to adopt the attached Ordinance to approve Addendum #2 to the joint exercise of powers Agreement for the Emergency Communications Center (Attachment D) for the Board’s February 6, 2013 meeting. AGENDA TITLE: Addendum to Emergency Communications Center Joint Exercise of Powers Agreement Dated January 20, 1984 Between the County of Albemarle, the City of Charlottesville and the University of Virginia ATTACHMENTS: A – January 20, 1984 Agreement B – 2002 Addendum #1 to January 20, 1984 Agreement C – Proposed Addendum #2 to January 20, 1984 Agreement D – Ordinance to approve Addendum #2 E – History of Funding Formula for the ECC Return to agenda ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT A ATTACHMENT B ATTACHMENT B 1 ADDENDUM #2 TO AGREEMENT DATED JANUARY 20, 1984 BY AND AMONG THE COUNTY OF ALBEMARLE, VIRGINIA, THE CITY OF CHARLOTTESVILLE, VIRGINIA, AND THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA This Addendum #2, dated January 1, 2013, to the Agreement dated January 20, 1984, and first amended October 10, 2002, by and among the COUNTY OF ALBEMARLE, VIRGINIA, the CITY OF CHARLOTTESVILLE, VIRGINIA, and the RECTOR and VISITORS of THE UNIVERSITY OF VIRGINIA (collectively referred to as the “Participants”). The Participants agree to the following modifications to the Agreement: 1. Section IV (“Allocation of Costs”) is deleted and replaced with the following paragraphs: a. Operating Costs. Beginning with the fiscal year commencing July 1, 2013, the Management Board shall submit the annual budget request for the Center to each Participant by January 15th of each year in a format generally in accordance with the Uniform Financial Reporting System of the Auditor of Public Accounts for the Commonwealth of Virginia. Operating costs will be allocated among the Participants in direct proportion to their respective shares of the percentage of the numbers of calls for service received by the Center. In preparing for the budget for each year, the Management Board shall obtain the actual number of calls received by the Center for the immediately preceding 12 month period of October 1 through September 30. The Management Board shall use such actual call numbers to recompute the allocation formula for each next ensuing fiscal year. The recomputation shall be made as soon after January 1 as possible to make accurate figures available to the Participants for their annual budget. A hypothetical example of the Funding Formula calculated under this section if it had applied to fiscal year 2012-2013 is attached hereto as Exhibit A. The budget shares for the Participants under the formula calculated under this section are set forth on Exhibit B attached hereto. b. Capital Improvements Costs. Non-recurring capital items for the Center shall be submitted to each Participant as part of its Capital Improvement Plan (CIP). Capital items include (i) land acquisition, and construction of new facilities: (ii) renovations or additions to existing facilities; (iii) major studies such as facility or systems assessments, engineering or feasibility studies related to facility or system needs; and (iv) equipment requirements. Funding for capital items shall be subject to approval by the Participants. The cost for capital items for the Center shall be allocated among the Participants according to their percentage of actual calls to the Center as determined in section IV(a) above for the fiscal year such capital items are approved by a Participant; provided, however, that each Participant’s percentage of cost for a capital item shall not be recomputed each year, but shall remain constant for such capital item. By way of example, Exhibits A and B each references the Internal 800 MHz Public Safetyproject, which is a capital item. The cost allocation of the Internal 800 MHz Public Safety project is based on the cost allocation among the Participants in effect at the time that project was approved by the Participants and shall remain constant throughout such project, not- withstanding the recalculation of allocations for operating costs pursuant to section IV(a) above. c. Fund Balance. The Center may retain a year -end fund balance not to exceed twenty-five percent (25%) of the Center’s total annual operating budget. The Management Board will, after each fiscal year audit, return to each Participant its share of any carryover funds in excess of those amounts necessary to fund the reserve fund. The return of such funds to each Participa nt will be prorated using the allocation formula calculated pursuant to section IV(a) above for such fiscal year. In lieu of returning such funds, the Management Board may formally request alternative uses for such carryover funds, subject to the approval of the Participants. 2. Except as amended hereby, the Agreement remains in full force and effect and the Participants hereby ratify and confirm the provisions, terms and conditions set forth in the Agreement and any amendments or addenda thereo. 2 WITNESS the following signatures. COUNTY OF ALBEMARLE _____________________________ ___________________________ Thomas C. Foley, County Executive Date Approved as to form: _____________________________ County Attorney 3 CITY OF CHARLOTTESVILLE _______________________________ __________________________ Maurice Jones, City Manager Date Approved as to form: ______________________________ City Attorney 4 RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA _____________________________ ________________________ Date Approved as to form: ______________________________ University Counsel 5 Exhibit A Proposed Funding Formula County City UVA Totals PD/Fire/EMS Calls Percentage 69,826 48.45% 53,008 36.78% 21,296 14.77% 144,130 100.00% 69,826 53,008 21,296 144,130 Percentage 48.45% 36.78% 14.77% FY 13 Budget $5,326,614 Minus Internal 800 MHz Public Safety* $500,863 Minus 800 MHz Outside Agencies** $271,011 Total $4,554,740 Total multiplied by % above $2,206,772 $1,675,233 $672,735 Internal 800 MHz Public Safety* $288,107 $122,841 $89,915 Minus Other Revenue $240,189 $182,335 $73,222 $495,746 Total Owed per locality $2,254,690 $1,615,739 $689,428 * Internal public safety agencies include: Albemarle County Public Safety (37.33%) $288,107 City of Charlottesville Public Safety (15.91%) $122,841 University of Virginia Public Safety (11.65%) $89,915 $500,863 *** * Outside agencies include (billed individually): Albemarle County Schools (11.03%) $85,166 City of Charlottesville Public Works (3.98%) $30,710 City of Charlottesville Schools (2.09%) $16,147 City of Charlottesville Transit (2.30%) $17,730 UVA Transit (2.91%) $22,479 Charlottesville-Albemarle Regional Airport (2.13%) $16,463 Albemarle -Charlottesville Regional Jail (6.23%) $48,123 Rivanna Water & Sewer Authority (2.30%) $17,730 Alcohol, Tobacco & Firearms (0.17%) $1,266 Albemarle County Service Authority (1.97%) $15,197 $271,011 *** *** These would be billed separately as part of the 800 MHz infrastructure budget The public safety agencies for each jurisdiction would be included in the localities portion of the regular budget. 6 Exhibit B CHARLOTTESVILLE-UVA-ALBEMARLE COUNTY EMERGENCY COMMUNICATIONS CENTER BUDGET SHARES FISCAL YEAR 2012-2013 Description Cost Center Albemarle Charlottesville UVA Others TOTAL Operations 31040 $744,421 $565,114 $226,937 $0 $1,536,472 48.45% 36.78% 14.77% 0.00% Admin 31041 $706,479 $536,312 $215,370 $0 $1,458,161 48.45% 36.78% 14.77% 0.00% Telecom. 911 31042 $113,858 $86,433 $34,710 $0 $235,000 48.45% 36.78% 14.77% 0.00% EMD 31043 $159,680 $121,218 $48,678 $0 $329,576 48.45% 36.78% 14.77% 0.00% Emergency 31045 $70,487 $53,509 $21,488 $0 $145,485 Services 48.45% 36.78% 14.77% 0.00% PS Technology 31046 $111,391 $84,561 $33,958 $0 $229,909 48.45% 36.78% 14.77% 0.00% Co.Fire Com. 31047 $148,612 $112,816 $45,304 $0 $306,733 48.45% 36.78% 14.77% 0.00% 800 MHz 31048 $288,107 $122,841 $89,915 $271,011 $771,874 37.33% 15.91% 11.65% 35.11% City Fire 31049 $151,844 $115,270 $46,290 $0 $313,404 48.45% 36.78% 14.77% Total Budget $2,494,879 $1,798,074 $762,650 $271,011 $5,326,614 Share Revenues -$240,189 -$182,335 -$73,222 $0 -$495,746 Total Due $2,254,690 $1,615,739 $689,428 $271,011 $4,830,868 Other Outside Revenues 29,000 (Interest) 10,500 (OES Grant) 453,600 (Wireless Fund) 2,646 (FBI) $495,746.00 Total Other Outside Revenues Total Shares Due FY- 2012-2013 Albemarle County - $2,254,690 City of Charlottesville - $1,615,739 University of Virginia - $689,428 800 MHz Infrastructure Others - $271,011 Return to exec summary ATTACHMENT D ORDINANCE NO. 13-A(1) AN ORDINANCE TO ADOPT AND APPROVE AN ADDENDUM TO THE JANUARY 20, 1984 AGREEMENT BY AND AMONG THE COUNTY OF ALBEMARLE, VIRGINIA, THE CITY OF CHARLOTTESVILLE, VIRGINIA AND THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA FOR THE FUNDING AND OPERATION OF THE EMERGENCY COMMUNICATIONS CENTER WHEREAS, the County, the City and the University have jointly funded and undertaken the operation of a joint dispatch center for the purpose of performing direct dispatching functions for County, City and University law enforcement personnel pursuant to a joint exercise of powers Agreement dated January 20, 1984; and WHEREAS, this Board desires to amend the June 20, 1984 Agreement to revise the funding formula to be simpler and more equitable. NOW, THEREFORE, BE IT ORDAINED THAT the Addendum #2 to Agreement Dated January 20, 1984 by and among the County of Albemarle, Virginia, the City of Charlottesville, Virginia and the Rector and Visitors of the University of Virginia pertaining to the joint funding and operation of the Emergency Communications Center, attached hereto and incorporated herein, is hereby approved, and that the County Executive is hereby authorized to execute Agreement Addendum #2 on behalf of the County of Albemarle. This ordinance shall be effective immediately. I, Ella W. Jordan, do hereby certify that the foregoing writing is a true, correct copy of an Ordinance duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of _____ to _____, as recorded below, at a regular meeting held on _________________________. Return to exec summary ATTACHMENT E 2306 Ivy Road ∙ Charlottesville, VA 22903 ∙ (434) 970-1098 ∙ Fax (434) 971-1767 “A CALEA Nationally Accredited Communications Center” “APCO Project 33 Certified Training Program” M E M O R A N D U M - G E N E R A L To: ECC Management Board From: Tom Hanson, Director Date: December 10, 2012 Subject: History of Current ECC Funding Formula’s When the ECC was established in 1984 it was for a joint police department communications center. The funding formula that was developed at that time was based on population, number of police calls dispatched and the number of UCR Part 1 crimes within each jurisdiction. This information was averaged to develop each jurisdiction’s budget percentage for the year. This formula is still being used today. In the late 1980’s the ECC took over EMS dispatch operations for the rescue squads and a funding formula for EMS operations was developed based on actual number of calls dispatched within the City and County which included UVA Grounds in both localities. The percentage for this part of the budget was based on actual calls dispatch and divided into this part of the budget to get payment shares for the City and County. The University does not pay into this part of the budget. In the early 1990’s when the city and county jointly developed the E911 emergency telephone system the budget percentage that was developed was based on the number of land line telephones within the City and County. This was divided into the total number of telephones in both jurisdictions to get the budget percentage that was then used to divide budget costs. The University does not pay into this part of the budget. At the time they were exempt because they were a state agency and they had their own telephone system that required them to dial 9-911 when trying to access the emergency telephone system. In 2001 when the ECC opened the new facility we took over regional public safety technology needs including police and fire RMS Systems. The ECC Management Board agreed to fund this part of the ECC budget that dealt with regional technology with the City and County paying 40% each and the University paying for 20% of this part (technology cost center) of the ECC budget annually. In 2004 the ECC took over county fire department dispatching and the County agreed to pay 100% of the cost of 5 additional FTE’s for 24 hour dispatch operations. This is still done today. ATTACHMENT E 2306 Ivy Road ∙ Charlottesville, VA 22903 ∙ (434) 970-1098 ∙ Fax (434) 971-1767 “A CALEA Nationally Accredited Communications Center” “APCO Project 33 Certified Training Program” In 2004 the ECC began to operate the 800 MHz regional radio system and the ECC Management Board agreed to fund the annual infrastructure maintenance costs. This funding formula is based on the actual number of radio’s each agency has working on the radio system. In 2006 the ECC took over the city fire department dispatching and the City transferred funding for 5 FTE positions from their budget into the ECC’s budget annually to pay for 24 hour dispatch operations. This is still paid by the city today. Today the ECC uses 6 different funding formulas to develop its annual budget which now is split into 9 individual cost centers. This was developed based on the old 911 surcharge law which only allowed the surcharge to pay for certain parts of the budget and because of the various funding formulas. The local 911 surcharge was replaced by a new funding law in about 2008 which requires the funds to be included in communications tax funding collected by the Commonwealth and then dispersed back to the locality’s general fund. Return to exec summary COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Ordinance to Amend the Open Burning provisions in Chapter 6, Fire Protection, of the County Code SUBJECT/PROPOSAL/REQUEST: Adoption of an ordinance to amend Section 6-403, Definitions; Section 6-404, Prohibitions on Open Burning; Sec. 6-406, Permissible Open Burning; and Section 6-407, Permits, of Chapter 6, Fire Protection, of the County Code STAFF CONTACT(S): Messrs. Foley, Elliott, Davis, Eggleston, Oprandy and Lagomarsino PRESENTER (S): Mr. Howard Lagomarsino LEGAL REVIEW: Yes AGENDA DATE: January 9, 2013 ACTION: X INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: A public hearing was held on November 14, 2012 on an ordinance to prohibit the open burning of household refuse. After the public hearing, the Board determined that it was in favor of adopting the ordinance and directed staff to submit the proposed ordinance to the Air Pollution Control Board for its approval before presenting the proposed ordinance to the Board for final consideration and adoption. STRATEGIC PLAN: Goal 5. Ensure the health and safety of the Community. DISCUSSION: The proposed ordinance: 1. prohibits the open burning of household waste throughout the County; and 2. updates the definitions in Section 6-403 to be consistent with the definitions set forth in the applicable sections of the Virginia Administrative Code. Additional background information regarding the ordinance is included in the attached July 11, 2012 executive summary (Attachment B). BUDGET IMPACT: Should the Board adopt the proposed ordinance, staff expects only a minor increase of 10-20 hours of Court time annually if the County continues to follow a complaint-driven model, and believes this is manageable within current budget and staffing. RECOMMENDATIONS: Staff recommends that the Board adopt the attached ordinance (Attachment C) to amend the open burning provisions of the County Code. ATTACHMENTS: A – November 14, 2012 Executive Summary B – July 11, 2012 Executive Summary C – Ordinance to Chapter 6, Fire Protection, of the County Code Return to agenda COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Ordinance to Amend the Open Burning provisions in Chapter 6, Fire Protection, of the County Code SUBJECT/PROPOSAL/REQUEST: Public hearing to consider an ordinance to amend Section 6-403, Definitions; Section 6-404, Prohibitions on Open Burning; Sec. 6-406, Permissible Open Burning; and Section 6-407, Permits, of Chapter 6, Fire Protection, of the County Code STAFF CONTACT(S): Messrs. Foley, Elliott, Davis, Eggleston, Brown, Oprandy and Lagomarsino PRESENTER (S): Mr. Howard Lagomarsino LEGAL REVIEW: Yes AGENDA DATE: November 14, 2012 ACTION: X INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: On July 11, 2012, the Board received an executive summary on the issue of open burning of household refuse by owners and tenants of property in the County (Attachment A). The Board instructed staff to draft an ordinance prohibiting such open burning of household refuse for its consideration. On September 5, 2012, staff presented a draft ordinance (Attachment B) to the Board for its consideration and to be set for public hearing. STRATEGIC PLAN: Goal 5. Ensure the health and safety of the Community. DISCUSSION: The proposed ordinance: 1. prohibits the open burning of household waste throughout the County; and 2. updates the definitions in Section 6-403 to be consistent with the definitions set forth in the applicable sections of the Virginia Administrative Code. BUDGET IMPACT: Should the Board adopt the proposed ordinance, staff expects only a minor increase of 10-20 hours of Court time annually if the County continues to follow a complaint-driven model, and believes this is manageable within current budget and staffing, as set forth in the July 11, 2012 Executive summary (Attachment A). RECOMMENDATIONS: After the public hearing, staff recommends that the Board reach consensus on the proposed attached draft ordinance (Attachment B) and authorize staff to submit a proposed ordinance to the Air Pollution Control Board for its approval. After such approval the ordinance will be presented to the Board for final consideration and adoption. ATTACHMENTS: A - Executive Summary dated July 11, 2012 B - Proposed Ordinance Return to exec summary COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Open Burning of Household Waste & Refuse SUBJECT/PROPOSAL/REQUEST: Prohibit Open Burning of Household Waste & Refuse STAFF CONTACT(S): Messrs. Foley, Elliott, Davis, Brown, Eggleston, Oprandy &and Lagomarsino PRESENTER (S): Howard Lagomarsino LEGAL REVIEW: Yes AGENDA DATE: July 11, 2012 ACTION: X INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: This agenda item concerns the ability of citizens within certain parts of the County to continue to legally burn their household refuse. Currently, Chapter 6, Article IV of the County Code permits the burning of household refuse by homeowners and tenants when there is no regularly scheduled public or private refuse collection service available at the adjacent street or public road. The Board has the authority, subject to certain procedural requirements described below, to amend the County Code to prohibit all burning of household refuse in the County. Open burning in Virginia is regulated by a complex combination of federal and state statutes and regulations and local ordinances. For purposes of this agenda item, the Board can focus on two bodies of law; Article 1, Chapter 13, Title 10 of the Code of Virginia and Chapter 6, Article IV of the County Code. Several definitions set out in Section 6-403 of the County Code are critical to the discussion of open burning laws in the County. 1. Open burning is defined as “the burning of any matter in such a manner that the products resulting from the combustion are emitted directly into the atmosphere without passing through a stack, duct or chimney.” 2. Household refuse is defined as “waste or refuse normally accumulated by a household during normal day to day living.” 3. Garbage is defined as “rotting animal and vegetable matter accumulated by a household in the course of ordinary day to day living.” State regulations use the term household waste instead of household refuse. 9 VAC-130-20 defines household waste as “any waste material, including garbage, trash and refuse derived from households.” This executive summary will use the term household refuse. Article 1, Chapter 13, Title 10 of the Code of Virginia establishes the Air Pollution Control Board (the APCB) and authorizes the APCB to implement regulations governing open burning in Virginia. The APCB has enacted regulations starting at 9 VAC 5-130-10. These regulations generally prohibit all open burning of refuse in Virginia, but create certain exceptions to this prohibition. Relevant to this agenda item is 9 VAC 5-130-40(A)(6), which permits open burning for the on-site destruction of household waste by homeowners or tenants in areas which do not have regularly scheduled public or private refuse collection services at the adjacent street or public road. The County Attorney’s Office and the APCB both interpret “regularly scheduled public or private refuse collection service” to mean regularly scheduled public or private collection service provided by entities such as the County or a property owners association. 9 VAC-130-100 permits any locality to adopt an ordinance regulating open burning within its jurisdiction. Localities may adopt a model ordinance developed by the APCB. The County adopted APCB’s then model ordinance in 1988 as Article IV, Chapter 6 of the County Code. Note that animal carcasses, animal waste and garbage, as defined above, may not be openly burned in the County. AGENDA TITLE: Open Burning of Household Waste & Refuse July 11, 2012 Page 2 A locality has the option of adopting an open burning ordinance which is stricter than the APCB model ordinance, but to do so must first obtain approval of the ordinance by APCB. STRATEGIC PLAN: Goal 5. Ensure the health and safety of the Community. DISCUSSION: Since 2008, citizen complaints have generated approximately 37 investigative actions for the County Fire Marshal’s Office, which involved the officers opening a file and/or taking some enforcement action. The open burning of household trash and refuse has been of particular concern to certain residents for two reasons: (1) they don’t like smoke and (2) the fear of plastics and other materials that may be included as “household refuse” and burned. Twenty-seven of the citizen complaints were related to the open burning of household refuse. Three of those investigations led to charges being filed in court. There was one investigation of open burning of household re fuse that led to a notice of violation, essentially a warning, but this was related to the violation of County Code provisions regarding leaving the fire unattended and not to the materials being burned. Concerns about the open burning of household refuse have led at least two citizens to contact members of the Board. This prompted the Board to request additional information from the Fire and Rescue Department on this issue. The Virginia Code and County Code prohibit the open burning of waste materials that are hazardous or injurious to the environment and air quality. There are a number of items listed, which include hazardous materials, wastes associated with construction materials, such as wood products impregnated with chemical treatments, and petroleum- based products. Although open burning of hazardous materials, including petroleum and many petroleum based products, is prohibited, it is legal to open burn all items that are considered “household refuse”. Citizens are surprised to find out that certain materials fall under the definition of household refuse and may legally be burned. Additional research examined what similar jurisdictions are doing about open burning of household refuse. Comparable jurisdictions used in this research included Chesterfield County, Hanover County, Henrico County, Roanoke County, Rockingham County, Stafford County, and Spotsylvania County. The research found that none of these localities allow the open burning of household refuse under any circumstances. Staff considered the option of restricting or limiting open burning in certain geographic areas of the County as a way to address the problem. A logical idea would be to prohibit open burning of household refuse in the designated growth areas. This is not a viable option as the urban/growth areas are a relatively small area of the County and limiting burning in those areas would do little to address the issue. Further, data shows that complaints are overwhelmingly associated with the rural areas. Staff also considered the option of the Board amending the Code to completely ban the open burning of household refuse and waste in the County. This ban would not include the open burning of natural wood, leaves, yard waste, wastes associated with land clearing, forest management, and government firefighting training. Such a ban would be the easiest to manage and enforce. This option would ban the open burning of all household waste or refuse, making violations clear, as anyone burning trash would be in violation of the Code. This would provide the avenue to ensure compliance and to sustain an enforcement action if needed. Should the Board decide to amend the Code to include a complete ban on the open burning of household refuse in the County, staff must first submit the ordinance proposed by the Board to the APCB for approval before adoption of the ordinance. Because the County would be strengthening its ordinance beyond the requirements of the Virginia Administrative Code, the request would be handled administratively by APCB staff rather than require approval of the full APCB. BUDGET IMPACT: Currently Fire and Rescue staff is already responding to open burning related incidents. Other jurisdictions have adopted a “complaint driven” model. This means they do not actively search out violations or utilize any type of patrol to identify violations. They respond to and handle complaints as they are received. Therefore, those jurisdictions did not experience an increase in workload. If the Board amends the Code to ban all open burning AGENDA TITLE: Open Burning of Household Waste & Refuse July 11, 2012 Page 3 of household refuse, staff proposes following a similar model, and therefore does not anticipate an increase in complaint volume or investigative workload. Workload will increase regarding court time for violations. If charges are filed, court time requires approximately two to four additional hours per incident. Due to the approach that the Fire Marshal’s office will take, the number of court cases annually is predicted to be less than five. The Fire Marshal’s office, in all enforcement cases, seeks compliance through education. More often than not, a simple discussion or notice of violation is enough to achieve compliance. Court action is reserved for those rare cases where compliance is not being achieved. Based on the history of complaints and investigations, staff expects only a minor increase of 10-20 hours of court time annually if the Board adopts an ordinance to prohibit the open burning of all household refuse that follows a complaint driven model. This is manageable within current budget and staffing. RECOMMENDATIONS: This Executive Summary was prepared in response to requests by Board members and is presented for informational purposes. If the Board decides to proceed, staff will present a draft ordinance to the Board for its consideration and for Board authorization to submit the ordinance to the APCB for its approval. ATTACHMENTS: A- Albemarle County Code Section 6 Article IV B- Virginia Administrative Code 9VAC5-130-30 C- Virginia Administrative Code 9VAC5-130-40 D- Virginia Administrative Code 9VAC5-130-20 E- Stafford County Open Burning Guidelines F- Albemarle County Land Use Map Return to exec summary Draft 12/17/12 1 ORDINANCE NO. 13-6(1) AN ORDINANCE TO AMEND CHAPTER 6, FIRE PROTECTION, ARTICLE IV, BURNING OF BRUSH, ETC., OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA BE IT ORDAINED By the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 6, Fire Protection, Article IV, Burning of Brush, etc., is hereby amended and reordained as follows: By Amending: Sec. 6-403 Definitions Sec. 6-404 Prohibitions on open burning Sec. 6-406 Permissible open burning Sec. 6-407 Permits Chapter 6. Fire Protection Article IV. Burning of Brush, etc. . . . Sec. 6-403 Definitions. For the purpose of this article and subsequent amendments or any orders issued by Albemarle County, the words or phrases shall have the meaning given them in this section. (1) Automobile graveyard. The term “automobile graveyard” means any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are placed, located or found. (2) Built-up area. The term “built-up area” means any area with a substantial portion covered by industrial, commercial or residential buildings. (23) Clean burning waste. The term “clean burning waste” means waste that which does not produce dense smoke when burned and is not prohibited to be burned under this ordinance and that consists of only (i) 100% wood waste, (ii) 100% clean lumber or clean wood, (iii) 100% yard waste, or (iv) 100% mixture of only any combination of wood waste, clean lumber, clean wood or yard waste. (4) Clean lumber. The term “clean lumber” means wood or wood products that have been cut or shaped and includes wet, air-dried, and kiln-dried wood products. Clean lumber does not include wood products that have been painted, pigment -stained, or pressure-treated by compounds such as chromate copper arsenate, pentachlorophenol, and creosote. (5) Clean wood. The term “clean wood” means uncontaminated natural or untreated wood. Clean wood includes, but is not limited to, byproducts of harvesting activities conducted for forest management or commercial logging, or mill residues consisting of bark, chips, edgings, sawdust, shavings or slabs. It does not include wood that has been treated, adulterated, or chemically changed in some way; treated with glues, binders or resins; or painted, stained or coated. (6) Commercial waste. The term “commercial waste” means all solid waste generated by establishments engaged in business operations other than manufacturing or construction. This category includes, but is not limited to, waste resulting from the operation of stores, markets, office buildings, restaurants Draft 12/17/12 2 and shopping centers. (37) Construction waste. The term “construction waste” means solid waste which is produced or generated during construction, remodeling, or repair of pavements, houses, commercial buildings and other structures. Construction waste consists of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, and metal and plastics if the metal or plastics are a part of the materials of construction or empty containers for such materials. Paints, coatings, solvents, asbestos, any liquid, compressed gases or semi-liquids, and garbage are not construction wastes and the disposal of such materials shall must be in accordance with the regulations of the Virginia Waste Management Board. (48) Debris waste. The term “debris waste” means wastes resulting stumps, wood, brush, and leaves from land clearing operations. Debris wastes include but are not limited to stumps, wood, brush, leaves, soil and road spoils. (59) Demolition waste. The term “demolition waste” means that solid waste that which is produced by the destruction of structures, or and their foundations, or both, and includes the same materials as construction waste. (610) Garbage. The term “garbage” means readily putrescible discarded materials composed of rotting animal, and vegetable or other organic matter accumulated by a household in the course of ordinary day to day living. (711) Hazardous waste. The term “hazardous waste” means a “hazardous waste” as described in 9 VAC 20-60 (Hazardous Waste Management Regulations). Refuse or combination of refuse which, because of its quantity, concentration or physical, chemical or infectious characteristic may: (a) cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating illness; or (b) pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed, or otherwise managed. (812) Household waste refuse. The term “household waste refuse” means any waste material, including garbage, and trash and normally accumulated by a refuse derived from households in the course of ordinary day to day living. For purposes of this regulation, households include single and multiple residences, hotels and motels, bunkhouses, ranger stations, crew quarters, campgrounds, picnic grounds and day-use recreation areas. Household wastes do not include sanitary waste in septic tanks (septage) that is regulated by other state agencies. (913) Industrial waste. The term “industrial waste” means any solid all waste generated on the premises of by manufacturing and or industrial process that is not a regulated hazardous waste operations such as, but not limited to, those carried on in factories, processing plants, refineries, slaughter houses, and steel mills. Such waste may include, but is not limited to waste resulting from the following manufacturing processes: electric power generation; fertilizer/agricultural chemicals; food and related products/byproducts; inorganic chemicals; iron and steel manufacturing; leather and leather prod ucts; nonferrous metals manufacturing/foundries; organic chemicals; plastics and resins manufacturing; pulp and paper industry; rubber and miscellaneous plastic products; stone, glass, clay and concrete products; textile manufacturing; transportation equipment; and water treatment. This term does not include mining waste or oil and gas waste. (14) Junk. The term “junk” means old or scrap copper, brass, rope, rags, batteries, paper, trash, rubber, debris, waste, or junked, dismantled, or wrecked automobiles, or parts thereof, iron, steel, and other old or scrap ferrous or nonferrous material. Draft 12/17/12 3 (1015) Junkyard. The term “junkyard” means an establishment or place of business which is maintained, operated, or used for storing, keeping, buying, or selling junk, or for the maintenance or operation of an automobile graveyard, and the term shall include garbage dumps and sanitary fills. (1116) Landfill. The term “landfill” means a sanitary landfill, an industrial waste landfill, or a construction/demolition/debris landfill. See Part 1 (9 VAC 20-81-10 et seq.) of 9 VAC 20-81 Virginia (Solid Waste Management Regulations) (VR 672 20 10) for further definitions of these terms. (1217) Local landfill. The term “local landfill” means any landfill located within the jurisdiction of a local government. (1318) Open burning. The term “open burning” means the burning of any matter in such a manner that the products resulting from combustion are emitted directly into the atmosphere without passing through a st ack; duct or chimney the combustion of solid waste without: 1. Control of combustion air to maintain adequate temperature for efficient combustion; 2. Containment of the combustion reaction in an enclosed device to produce sufficient residence time and mixing for complete combustion; and 3. Control of the combustion products’ emission. (1419) Open pit incinerator. The term “open pit incinerator” means a device used to burn waste for the primary purpose of reducing the volume by removing combust ible matter. Such devices function by directing a curtain of air at an angle across the top of a trench or similarly enclosed space, thus reducing the amount of combustion by-products emitted into the atmosphere. The term also includes trench burners, air curtain destructors and over draft incinerators. (1520) Refuse. The term “refuse” means all solid waste products having the characteristics of solids rather than liquids and that are composed wholly or partially of materials such as garbage, trash, rubbish, litter, residues from clean up spoils or contamination or other discarded materials garbage and other forms of solid or liquid waste, including, but not limited to, wastes resulting from residential, agricultural, commercial, industrial, institutional, trade, construction, land clearing, forest management and emergency operations. (1621) Salvage operation. The term “salvage operation” means any operation consisting of a business, trade or industry participating in salvaging or reclaiming any product or material, such as, but not limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or drums, and specifically including automobile graveyards and junkyards. (1722) Sanitary landfill. The term “sanitary landfill” means an engineered land burial facility for the disposal of household waste that is so located, designed, constructed, and operated to contain and isolate the waste so that it does not pose a substantial present or potential hazard to human health or the envi ronment. A sanitary landfill also may receive other types of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous waste from conditionally exempt small quantity generators, construction, demolition, or debris waste and nonhazardous industrial solid waste. See Part I (9 VAC 20-81-10 et seq.) of 9 VAC 20-81 Virginia (Solid Waste Management Regulations) (VR 672 20 10) for further definitions of these terms. (1823) Smoke. The term “smoke” means small gas-borne particulate matter consisting mostly, but not exclusively, of carbon, ash and other material in concentrations sufficient to form a visible plume. (1924) Special incineration device. The term “special incineration device” means a an open pit incinerator, conical or tepee burner, or any other device specifically designed to provide good combustion Draft 12/17/12 4 performance. (25) Wood waste. The term “wood waste” means untreated wood and untreated wood products, including tree stumps (whole or chipped), trees, tree limbs (whole or chip ped), bark, sawdust, chips, scraps, slabs, millings, and shavings. Wood waste does not include: 1. Grass, grass clippings, bushes, shrubs, and clippings from bushes and shrubs from residential, commercial/retail, institutional, or industrial sources as part of maintaining yards or other private or public lands. 2. Construction, renovation, or demolition wastes. 3. Clean lumber. (26) Yard waste. The term “yard waste” means grass, grass clippings, bushes, shrubs, and clippings from bushes and shrubs that come from residential, commercial/retail, institutional, or industrial sources as part of maintaining yards or other private or public lands. Yard waste does not include (i) construction, renovation, and demolition wastes or (ii) clean wood. (Code 1988, § 9-21.3; Ord. 98-A(1), 8-5-98) Sec. 6-404 Prohibitions on open burning. A. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. B. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. C. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of hazardous waste or containers for such materials. D. No owner or other person shall cause or permit open burning or the use of a special incineration device for the purpose of a salvage operation or for the disposal of commercial/industrial waste. E. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of household waste or garbage. EF. Open burning or the use of special incineration devices permitted under the provisions of this ordinance does not exempt or excuse any owner or other person from the consequences, liability, damages or injuries which may result from such conduct; nor does it excuse or exempt any owner or other person from complying with other applicable laws, ordinances, regulations and orders of the governmental entities having jurisdiction, even though the open burning is conducted in compliance with this ordinance. In this regard special attention should be directed to § 10.1-1142 of the Forest Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. FG. Upon declaration of an alert, warning or emergency stage of an air pollution episode as described in Part VII of the Regulations for the Control and Abatement of Air Pollution or when deemed advisable by the State Air Pollution Control Board to prevent a hazard to, or an unreasonable burden upon, public health or welfare, no owner or other person shall cause or permit open bu rning or use of a special Draft 12/17/12 5 incineration device; and any in process burning or use of special incineration devices shall be immediately terminated in the designated air quality control region. (Code 1988, § 9-22; Ord. 98-A(1), 8-5-98) Sec. 6-406 Permissible open burning. A. Open burning is permitted for the disposal of leaves and tree, yard and garden trimmings located on the premises of private property, provided that the following conditions are met: 1. the burning takes place on the premises of the private property; and 2. the location of the burning is not less than 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted. B. Open burning is permitted for the disposal of household refuse by homeowners or tenants, provided that all of the following conditions are met: 1. the burning takes place on the premises of the dwelling; 2. animal carcasses or animal wastes are not burned; 3. garbage is not burned; (and) 4. the location of the burning is not less than 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; and 5. no regularly scheduled public or private collection service for such refuse is available at the adjacent street or public road. CB. Open burning is permitted for disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or any other from another clearing operations which may be approved by the fire official, provided that all of the following conditions are met: 1. all reasonable effort shall be made to minimize the amount of material burned, with the number and size of the debris piles approved by the fire official; 2. the material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; 3. the burning shall be at least 500 feet from an occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; 4. the burning shall be conducted at the greatest distance practicable from highways and air fields; 5. the burning shall be attended at all times and conducted to ensure the best possible combustion with a minimum of smoke being produced; 6. the burning shall not be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials; and Draft 12/17/12 6 7. the burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. DC. Open burning is permitted for disposal of debris on the site of local landfills provided that the burning does not take place on land that has been filled and covered so as to present an underground fire hazard due to the presence of methane gas provided that all of the following conditions are met: 1. the burning shall take place on the premises of a local sanitary landfill which meets the provisions of the regulations of the Virginia Waste Management Board; 2. the burning shall be attended at all times; 3. the material to be burned shall consist only of brush, tree trimmings, yard and garden trimmings, clean burning construction waste, clean burning debris waste, or clean burning demolition waste; 4. all reasonable effort shall be made to minimize the amount of material that is burned; 5. no materials may be burned in violation of the regulations of the Virginia Waste Management Board or the State Air Pollution Control Board. The exact site of the burning on a local landfill shall be established in coordination with the regional director and the fire official; no other site shall be used without the approval of these officials. The fire official shall be notified of the days during which the burning will occur. (Code 1988, § 9-22.1; Ord. 98-A(1), 8-5-98) Sec. 6-407 Permits. A. When open burning of debris waste (section 6-406(CB)) or open burning of debris on the site of a local landfill (section 6-406(DC)) is to occur within Albemarle County, the person responsible for the burning shall obtain a permit from the fire official prior to the burning. Such a permit may be granted only after confirmation by the fire official that the burning can and will comply with the provisions of this ordinance and any other conditions which are deemed necessary to ensure that the burning will not endanger the public health and welfare or to ensure compliance with any applicable provisions of the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. The permit may be issued for each occasion of burning or for a specific period of time deemed appropriate by fire official. B. Prior to the initial installation (or reinstallation, in cases of relocation) and operation of special incineration devices, the person responsible for the burning shall obtain a permit from the fire official, such permits to be granted only after confirmation by the fire official that the burning can and will comply with the applicable provisions in Regulations for the Control and Abateme nt of Air Pollution and that any conditions are met which are deemed necessary by the fire official to ensure that the operation of the devices will not endanger the public health and welfare. Permits granted for the use of special incineration devices shall at a minimum contain the following conditions: 1. all reasonable effort shall be made to minimize the amount of material that is burned. Such efforts shall include, but are not limited to, the removal of pulpwood, sawlogs and firewood; 2. the material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; 3. the burning shall be at least 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; Draft 12/17/12 7 burning shall be conducted at the greatest distance practicable from highways and air fields. If the fire official determines that it is necessary to protect public health and welfare, he may direct that any of the above cited distances be increased; 4. the burning shall be attended at all times and conducted to ensure the best possible combustion with a minimum of smoke being produced. Under no circumstances should the burning be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials; 5. the burning shall be conducted only when the prevailing winds are away from any city, town or built-up area; 6. the use of special incineration devices shall be allowed only for the disposal of debris waste, clean burning construction waste, and clean burning demolition waste; and 7. permits issued under this paragraph shall be limited to a specific period of time deemed appropriate by the fire official. C. An application for a permit under section 6-407(A) or 6-407(B) shall be accompanied by a processing fee as set forth in the fee schedule maintained by the fire official, as may be amended from time to time. (Code 1988, § 9-24; Ord. 98-A(1), 8-5-98) . . . I, Ella W. Jordan, do hereby certify that the foregoing writing is a true, correct copy of an Ordinance duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of _____ to _____, as recorded below, at a regular meeting held on _________________________. Return to exec summary Memorandum ______________________________________________________________________________ TO: Members, Board of Supervisors FROM: Travis O. Morris, Senior Deputy Clerk DATE: January 2, 2013 SUBJECT: Boards and Commissions Vacancy and Reappointment List ______________________________________________________________________________ Attached, please find an updated listing of vacancies for boards and commissions through January 2, 2013. Appointments that need to be made at this time are to the Architectural Review Board, James River Alcohol Safety Action Program, Places 29 Community Advisory Council and the Thomas Jefferson Emergency Medical Service Council. Listed below are the names and term expiration dates of individuals who wish to be appointed and reappointed to the respective committees: Architectural Review Board Fred Missel, term expires November 14, 2012 James River Alcohol Safety Action Program Steve Sellers, term expires January 1, 2013 Places 29 Community Advisory Council Charles Newton, term expires January 31, 2013 Hawkins Dale, term expires January 31, 2013 Heather Stokes, term expires January 31, 2013 Henry Weinschenk, term expires January 31, 2013 Peter Skoro, term expires January 31, 2013 Robert Short, term expires January 31, 2013 Thomas Jefferson Emergency Medical Service Council Steve Elliott, tem expires January 1, 2013 **Note: Housing Committee In accordance with your Policy for Boards and Commissions, staff recommends that the Board disband the Housing Committee as a standing committee. The Committee has not met for over a year, and staff is recommending that it use ad-hoc committees for any short-term, clearly-identified tasks. Attachment: Committee list Return to agenda MEMBER TERM EXPIRES NEW TERM EXPIRES WISH TO BE RE-APPOINTED? DISTRICT IF MAGISTERIAL APPOINTMENT Acquisitions of Conservation Easements (ACE)Bill Edgerton 8/1/2012 8/1/2015 No Advertised, No applications recv'd ACE Appraisal Review Committee Ross Stevens 12/31/2012 12/31/2013 waiting for response Agricultural & Forestal District Advisory Council Steve Murray 4/17/2012 4/17/2016 No Advertised, No applications recv'd Agricultural & Forestal District Advisory Council Mark Gorlinsky 5/5/2010 4/17/2014 Resigned Architectural Review Board Paul Wright 11/14/2014 Resigned Advertised, No applications recv'd Architectural Review Board Fred Missell 11/14/2012 11/14/2016 Yes Crozet Community Advisory Council Chuck Johnston 3/31/2012 Resigned Advertised, No applications recv'd Crozet Community Advisory Council Charles Mitchell 3/31/2013 Resigned Equalization Board Alan Collier 12/31/2012 12/31/2013 Ineligible Advertised, No applications recv'd Equalization Board David Cooke 12/31/2012 12/31/2013 Ineligible Fire Prevention Board of Appeals Christopher Dumler 11/21/2012 Resigned Advertised, No applications recv'd Fire Prevention Board of Appeals Burton Webb 11/21/2012 Deceased James River Alcohol Safety Action Program Steve Sellers 1/1/2013 1/1/2016 Yes Jefferson Area Board for Aging Advisory Council Naomi Ryan 5/31/2013 Resigned Advertised, No applications recv'd Jefferson Area Disability Services Board Susan Jacobson 12/1/2012 6/30/2013 Resigned Advertised, No applications recv'd Natural Heritage Committee John Foster 9/30/2011 9/30/2015 No Advertised, No applications recv'd Natural Heritage Committee Diana Foster 9/30/2011 9/30/2015 No Natural Heritage Committee Phil Stokes 9/30/2011 9/30/2015 No Natural Heritage Committee DeMellon Forest 9/30/2012 9/30/2016 No Natural Heritage Committee Jim Byrom 9/30/2012 Resigned Natural Heritage Committee Christopher Dumler 9/30/2013 Resigned Places29 Community Advisory Council Joseph Barnes 1/31/2013 Resigned Advertised, No applications recv'd Places29 Community Advisory Council Hawkins Dale 1/31/2013 1/31/2016 Yes Places29 Community Advisory Council Charles Newton 1/31/2013 1/31/2016 Yes Places29 Community Advisory Council Peter Skoro 1/31/2013 1/31/2016 Yes Places29 Community Advisory Council Heather Stokes 1/31/2013 1/31/2016 Yes Places29 Community Advisory Council Henry Weinschenk 1/31/2013 1/31/2016 Yes Places29 Community Advisory Council Lloyd Wood 1/31/2013 1/31/2016 waiting for response Places29 Community Advisory Council Robert Short 1/31/2013 1/31/2016 Yes Planning Commission Tom Loach 12/31/2011 12/31/2015 No, (White Hall)Advertised, 1 application recv'd Planning Commission Following application received: James Fulcher PRFA Joseph Henley 12/13/2011 12/31/2014 No Advertised, No applications recv'd Rivanna Solid Waste Authority Michael Gaffney 12/31/2012 12/31/2014 Yes (Joint City/County) Rivanna Solid Waste Authority Cit. Adv. Comm.Jeffery Greer 12/31/2010 12/31/2012 Ineligible, Joint City/County Advertised, No applications recv'd Rivanna Solid Waste Authority Cit. Adv. Comm.Vincent Day 12/31/2013 Resigned Rivanna Solid Waste Authority Cit. Adv. Comm.David Ward 12/31/2012 12/31/2014 No Rivanna Water and Sewer Authority Michael Gaffney 12/31/2012 12/31/2014 Yes (Joint City/County) Thomas Jefferson Emergency Medical Service CouncilSteve Elliott 1/1/2013 1/1/2016 Yes Workforce Investment Board Sue Goldman 6/30/2012 6/30/2013 No Recommendations to come from TJPED Revised 01/02/2013 Industrial Hemp Early Uses •Industrial hemp was widely cultivated in Europe in the mid-16th Century for food (porridge) and for fiber. •The original use of industrial hemp in North America is attributed to Puritans in New England who applied the fiber to the production of cloth and household fabric. •Strong demand for cordage and sailcloth in North America during the mid-19th century peaked U.S. production •World War II prompted the USDA to finance production for seed and fiber. •In 1943, production increased to 12,450 tons of processed fiber off about 30,000 acres, then dropped to 4,950 tons off about 11,000 acres in 1944. Industrial Hemp Heydays •Following WWII, industrial hemp production ceased in the U.S. •Regulation was transferred to the Drug Enforcement Agency and cultivation of industrial hemp remains illegal in the U.S. today. •The American Farm Bureau changed its position to supporting research and domestic cultivation of industrial hemp in 1999. Industrial Hemp Regulation Industrial Hemp •Industrial hemp and marijuana differ vastly on the content of THC (psychoactive chemical) Marijuana cultivars typically contain 3-15% THC Industrial hemp contains less than 0.3% THC Industrial Hemp Advantages •Very cost effective and environmentally friendly •Pest resistant, requiring little or no pesticides •Natural herbicide smothers weeds when grown at a high density •Absorbs carbon dioxide 5 times more efficiently than the same acreage of forest •China produces about 40% of the world’s fiber supply; and about 80% of the world’s seed supply. •China plans to increase the current 50,000 acres of production to 1+ million acres. •This would reduce their textile industry’s dependence on cotton, freeing large areas of cotton-growing land for food production needed to support China’s population. Industrial Hemp: China •Currently, 32 countries, including Canada, Great Britain, France and China, allow farmers to grow industrial hemp. •The primary markets for European produced industrial hemp are: –Specialty pulp bank notes and similar applications requiring its high tear and wet strengths –Developing composite materials for automotive –Developing construction and thermal insulation –Clothing, body care products and foods Industrial Hemp Markets Industrial Hemp Auto Uses •Numerous auto manufacturers are using industrial hemp in the production of vehicles due to its light weight, strength and recycling capabilities. •In the U.S., industrial hemp can be utilized to revitalize areas that have lost jobs in tobacco, textiles and furniture manufacturing. •The North American hemp market is currently estimated to be over $360 million in annual sales with annual sales growing 10% per year. Industrial Hemp: United States Industrial Hemp Regulation •In order for industrial hemp to be grown and produced in the U.S. would require: Congress and President passing a law transferring industrial hemp regulation from the U.S. Drug Enforcement Administration to the U.S. Department of Agriculture. Industrial Hemp Resolution •The following have adopted support resolutions: –Montgomery County Board of Supervisors –New River Valley Economic Development Alliance –New River Valley Planning District Commission – Montgomery County Chamber – Montgomery Regional Economic Development Commission –Town of Blacksburg , VA –City of Charlottesville, VA –Giles County Board of Supervisors –Floyd County Board of Supervisors Industrial Hemp Resolution •The following have adopted support resolutions: –VACO Agricultural and Environmental Steering Committee –Approved in VACO Legislative Agenda Recommendation to Virginia House and Senate –Mathews County Board of Supervisors –Buckingham County Board of Supervisors Resolutions & Bills •US House – H.R. 1831 (2012) •Senate - S 3501 (2012) •VA Resolution - HSR94 – (1999) - HSR605– (2001) Industrial Hemp Support •The following agencies have shown support by placing in their Policy Manual •VA Farm Bureau •National Farmers Union Requested Action •Adopt Resolution to provide opportunities for farmers, businesses and entrepreneurs to invest in industrial hemp: –Urge the 112th Congress to adopt the Industrial Hemp Farming Act –Grant States authority to license and regulate the hemp production as an industrial and agricultural commodity QUESTIONS? 0H&et county,V/ \ Industrial hemp -Facts >Industrial hemp was widely cultivated in Europe in the mid-16th Century for food (porridge),and for fiber.The original use of industrial hemp in North America is attributed to Puritans in New England who applied the fiber to the production of cloth and household fabric.Strong demand for cordage and sailcloth in North America during the mid-19th century peaked U.S.industrial hemp production at about 7,000 tons >World War II prompted a USDA Commodity Credit Corporation emergency program (1943 and1944)to finance the production of industrial hemp for seed and fiber. Under this program,Production increased to 12,450 tons of processed fiber off about 30,000 acres in 1943 and then declined to 4,950 tons off about 11,000 acres in 1944. >Following the war,brought an end to the industrial hemp production in the U.S. Regulation of Cannabis was transferred to the Drug Enforcement Agency and the cultivation of industrial hemp remains illegal in the U.S.today.However,the American Farm Bureau changed its position to supporting research and domestic cultivation of industrial hemp in 1999. >The distinction between industrial hemp and marijuana is typically made on the content of THC (tetrahydrocannabinol),which was first isolated in 1964: >A level of about 1%THC is considered the threshold for a psychoactive effect in humans >Industrial hemp is associated with those cultivars containing less than 0.3% THC >Marijuana cultivars typically contain 3-15%THC >Industrial hemp is a very cost effective and environmentally friendly agricultural crop.Industrial hemp requires little or no pesticides as it is naturally pest resistant. Industrial hemp is also a natural herbicide to smother weeds when grown at a density suitable for producing high-quality bast fiber.Its deep root system is also very beneficial in preventing erosion,cleaning the ground,providing a disease break,and helping the soil structure by aerating the soil for future crops when it is grown in rotation with other crops.Finally,it absorbs carbon dioxide five (5)times more efficiently than the same acreage of forest >The industrial hemp market is typically divided into fiber production and seed production.China produces about 40%of the world's fiber supply;and about 80% of the world's seed supply.China's objective is to increase China's current 50,000 acres of industrial hemp production to 1+million acres.This would reduce their textile industry's dependence on cotton;and in the process,free large areas of cotton-growing land for food production needed to support China's population. >Currently,thirty-two countries,including Canada,Great Britain,France and China, allow farmers to grow industrial hemp.The primary markets for European produced industrial hemp are: a Specialty pulp for cigarette paper,bank notes and similar applications that require its high tear strength and high wet strength B Developing composite materials market for automotive applications a Developing construction and thermal insulation applications B Clothing,body care products,and foods. >Canada can provide a benchmark for what a U S regulatory system would require. The Industrial hemp Regulations (IHR)were developed in 1998 as part of Canada's Controlled Drugs and Substances Act (CDSA)to allow for strict regulation of industrial hemp production and make a clear distinction between industrial hemp and other forms of Cannabis.Every person legally cultivating industrial hemp must submit samples of their crop to a licensed and accredited laboratory to ensure that the THC level is at or below 0.3% >Numerous automotive manufacturers are using industrial hemp in the production of vehicles to industrial hemp's lightweight,strength,and recycling capabilities. Attached is a chart of auto manufactures utilizing industrial hemp. >In the United States,industrial hemp can be utilized to revitalize areas of the country,which have lost jobs due to Tobacco,Textiles,and Furniture Manufacturing. The North American Hemp market is current estimated to be over $360 Million in annual sales with annual sales growing 10%per year. >In order for Industrial Hemp to be grown and subsequently produced in the United States,Congress and President would have to pass a law transferring industrial hemp regulation from the.U.S.Drug Enforcement Administration to the U.S. Department of Agriculture. 124 JOURNAL OF INDUSTRIAL HEMP TABLE 3.Use of natural fibres for serial parts in the automotive industry (1997-2001) Manufacturers/Customers Audi BMW Citroen DaimlerChrysler Fiat Ford MAN Mitsubishi Nissan Opel Peugeot Renault Rover Saab SEAT Toyota Volkswagen Volvo Model /Application (dependent on model) TT,A2,A3,A4,A4 Avant (1997),A4 Variant (1997),A6,A8 (1997),Roadster,Coupe Seat back,side and back door panels,parcel tray,boot lining,rear flap lining,rear storage panel,spare tire lining 3,5 and 7 Series and others Door inserts/door panels,headliner panel,boot lining,seat back C4(2001) Door inserts A-Klasse,C-Klasse,E-Klasse,S-Klasse Door inserts, windshield/dashboard,business table,column cover Punto, Brava,Marea,Alfa Romeo 146,156,Sportwagon Mondeo CD 162 (1997),Cougar (1998),Mondeo (2000),Fo cus Door inserts,B-column cover,parcel tray,in the future also motor protection (cover undershield) Bus (1997) Headliner panel Miscellaneous models (since 1997) Miscellaneous models Astra,Vectra,Zafira Headliner panel,door inserts,column cover,instrument panel,rear shelf panel New model 406 Clio,Twingo Rover 2000 and others insulation,rear storage panel Coupe (1998) Door inserts Door inserts,seat backs Miscellaneous models Golf A4,Golf 4 Variant (1998),Passat Variant,BoraDoor in serts,seat backs ,rear flap lining,parcel tray C70.V70,Coupe (1998) Door inserts,parcel tray (2,3,4,6,7) Need to Reassess the U S Market Onnortunitv for Industrial HemD ^8 Prepared by: Virginia Tech Business Technology Center for Montgomery County,VA. May 2011 Industrial Hemp Market Opportunity in the United States NEED TO REASSESS THE U S MARKET OPPORTUNITY FOR INDUSTRIAL HEMP In 20005 the USDA reviewed the potential market opportunity for industrial hemp in the United States.With the re-introduction of industrial hemp production in Canada in 1998 and the development of new markets for industrial hemp globally,a new review of the opportunity for industrial hemp production in the U S is needed.This new study should assess both the success of and the lessons learned from the maturing Canadian industry;and the associated regulatory system to monitor production.It should also assess the opportunities associated with the developing world market for industrial hemp.Such a study will,therefore,need to include agencies beyond the USDA. This paper summarizes the advantages and concerns associated with industrial hemp production in the U S as well as changes within the hemp industry over the past decade that support the need for a reassessment of the opportunity associated with U S hemp production. CURRENT STATUS OF HEMP IN THE U S Industrial hemp has been grown for millennia throughout the world.In the Western Hemisphere, it is well suited for cultivation in all regions of the U S,as well as southern Canada,Latin America,and significant regions of South America.It will also grow in Australia;most regions of Europe;the mid-and southern regions of Asia;and large regions of northern,southern and eastern Africa.The primary issue with cultivating industrial hemp in the U S is that it is considered by the U S Drug Enforcement Administration (DEA)to be indistinguishable in appearance from marijuana.This is not a universal conclusion;and over 30 industrial countries do distinguish between industrial hemp and marijuana,and allow the production of industrial hemp.Since the early 1990s,both the European Union and Canada have reestablished industrial hemp production. The distinction between hemp and marijuana is typically made on the content of THC (tetrahydrocannabinol),which was first isolated in 1964: ©A level of about 1%THC is considered the threshold for a psychoactive effect in humans ®Industrial hemp is associated with those cultivars containing less than 0.3%THC ©Marijuana cultivars typically contain 3-15%THC In addition,growing industrial hemp and marijuana in the same field will detrimentally affect the yield of both crops.Nevertheless,current DEA policy considers industrial hemp and marijuana to be indistinguishable.Furthermore,the DEA is adamantly opposed to industrial hemp cultivation in the U S.The USDA has been mostly silent on this issue,while the American Farm Bureau changed its position to supporting research and domestic cultivation of industrial hemp in 1999. Page 2 of 11 Industrial Hemp Market Opportunity in the United States U S MARKET OPPORTUNITY FOR HEMP Hemp is a very cost effective and environmentally friendly agricultural crop.Hemp requires little or no pesticides as it is naturally pest resistant.Hemp is also a natural herbicide,known for its ability to smother weeds when grown at a density suitable for producing high-quality bast fiber.Its deep root system is also very beneficial in preventing erosion,cleaning the ground, providing a disease break,and helping the soil structure by aerating the soil for future crops when it is grown in rotation with other crops.Finally,it absorbs carbon dioxide five (5)times more efficiently than the same acreage of forest. Hemp is also a biodiversity friendly crop when compared to corn and soybeans,as shown in the figure below. BIODIVERSITY FRIENDLINESS OF SELECTED CROPS -15 Source:S.D.Montford (1996)andE.Small (1997) Industrial hemp production has experienced a global "renaissance"in the past 1-2 decades.This has been largely due to increased demand for biodegradable products;and the rapidly increasing global demand for annual renewable fiber and high quality health food products. Page 3 of 11 Industrial Hemp Market Opportunity in the United States The industrial hemp market is typically divided into fiber production and seed production.China produces about 40%of the world's fiber supply;and about 80%of the world's seed supply. China recently announced plans to increase its hemp production in order to provide a major new source of fiber for the textile industry.This would reduce their textile industry's dependence on cotton;and in the process,free large areas of cotton-growing land for food production needed to support China's population.The objective is to increase China's current 50,000 acres of hemp production to 1+million acres.However,for this effort to succeed,new technology is needed to remove the lignin that binds hemp fibers and prevents them from being spun. The primary markets for European produced hemp are: 0 Specialty pulp for cigarette paper,bank notes and similar applications that require its high tear strength and high wet strength 0 Developing composite materials market for automotive applications B Developing construction and thermal insulation applications Hemp paper costs approximately six times that of wood pulp paper because of the limited supply of hemp;outdated,high-cost processing equipment;and the additional processing steps required to separate hemp pulp from hurds.The fact that hemp is only harvested once a year also adds to its costs as a raw material for paper.Therefore,specialty pulp is only used in applications that require its high tear and wet strength properties.Whether such markets could be developed in North America is questionable. Hemp was introduced in automotive composites in Europe in 1996.It provides material that is easy to handle,has low environmental life cycle impact,and offers superior moisture diffusion and superior sound proofing when compared to fiberglass composites.Even though its cost is higher than fiberglass,about 19,000 tons of hemp were used within the German automotive industry in 2005,mainly as press-molded,injection-molded and press flow-molded parts. Virtually all European car makers and their suppliers are now using these materials for reinforced door panels,passenger rear decks,truck linings and pillars.This market is expected to continue to develop;and the possibility of a similar market development in North America is very good since most automotive supplier companies are global.In 1999-2000,87%of European grown industrial hemp was used for specialty pulp and 6%was used for automotive composites.By 2003,this had shifted to 70-80%for specialty pulp and 15-20%for automotive composites. Hemp hurds,the short fiber inner woody core of the hemp plant,make excellent animal bedding material,especially for horses that are allergic to straw.The hurds can absorb up to five (5) times their weight in moisture;this is about 50%higher than wood shavings.They also compost easily.Hemp processors in Europe depend on the sale of hurds to maintain their company profitability.A similar market could be developed in North America;as in Europe,its development may be essential to industry profitability. Hemp seeds and hemp oil are also a potentially valuable market opportunity.The seeds have exceptional nutritional value.They are second only to soybeans as a source of complete vegetable protein;and hemp seeds contain all 8 essential amino acids in the correct proportions humans require.Hemp seeds also contain 29-34%oil by weight.Hemp seed oil is approximately 80%polyunsaturated essential fatty acids.Furthermore,the proportion of these Page 4 of 11 Industrial Hemp Market Opportunity in the United States oils in hemp seeds closely matches the ratios most beneficial to human nutrition.Therefore, seeds offer another market opportunity for industrial hemp.There is one issue,however:this high percentage of polyunsaturated fats also makes hemp seed oil somewhat unstable and subject to fairly rapid rancidity,unless preserved or processed appropriately.Because of its fat components,hemp oil should not be used for frying. In 1998,Canada re-established industrial hemp production.It often takes 10-15 years for a new agricultural industry to mature;and over the past 10+years Canadian production has suffered growing pains,as shown in the figure below.But,it is now considered to be maturing;and with no U S production,it is expected to become a major supplier for U S hemp products. Hemp Production in Canada,Acres 60,000 50,000 40,000 30,000 20,000 10,000 Currently,the Canadian hemp market uses seeds from Europe.However,for optimal yield and to meet the characteristics of developing hemp markets,new cultivars appropriate for the North America climate and market need to be developed.This is in addition to establishing a cost- effective processing infrastructure for the industry in North America. HEMP PRODUCTION ECONOMICS There are two potentially viable approaches to growing hemp commercially:growing hemp for fiber or for seed.If hemp is grown for fiber,it is sown very densely (a seed rate of 300-380 lbs/acre is standard).Since hemp grows quickly,at this density it can effectively out compete with weeds;and herbicides are not needed.If hemp is grown for seed and/or oil,it is grown much less densely (typically 55-80 lbs/acre);this is not as effective at suppressing weeds,so herbicides will be required.Hemp seed can be drilled or broadcast,though drilling is recommended for uniformity.A standard grain drill or modified alfalfa seeder can be used for sowing. Page 5 of 11 Industrial Hemp Market Opportunity in the United States Pesticides are generally considered unnecessary in the cultivation of hemp;however,hemp does have significant nutrient demands.Once the seeds are planted,no further husbandry is required until harvest,thus,minimizing labor costs and energy consumption.Irrigation,however,is required if precipitation is less than 8 inches over the course of the growing period. Currently,one of the most significant costs of growing hemp for fiber is the cost of seeds because there are no domestic sources that ensure seed strains that meet the generally accepted THC level of <0.3%.Not only are the transportation costs high (over half of the seed cost);but certified seed demands a substantial premium.As a result,certified seed currently cost $62 -$79 per acre. Hemp yields can vary radically;and until cultivars are developed for U S conditions,it can only be stated that there are opportunities to significantly improve existing productivity.Experts also believe that production costs can be lowered by exploiting hemp as a dual-purpose crop;i.e., providing both fiber and seed from the same plant. From available information,producer returns from raising hemp are expected to be similar to corn but better than soybeans raised on high productivity farmland:$600 -$1,000 per acre. Using data available from the University of Illinois Department of Agricultural and Consumer Economics (see Appendix A),operator return is estimated at $50 -$250 per acre once domestic seed sources are available. Although flax processing equipment has been shown to be adequate for processing hemp, specifically designed equipment would be more effective and less costly.As mentioned earlier, pressing hemp seed for oil requires special handling to avoid spoilage;but advanced seed oil companies have already developed proprietary technology using inert gases and vacuums that provide oil products with a shelf life of over one year. REGULATORY ISSUES The most critical issue associated with hemp production is the possibility it could allow covert growing of marijuana.Indeed,this is the reason hemp cultivation was made illegal in North America in the mid 20th century.It is now well documented that hemp will contaminate marijuana plants and significantly lower their THC content;therefore,marijuana growers generally avoid hemp fields.In addition,hemp is harvested much earlier than field grown marijuana,making it detrimental for the two plants to share fields.Nevertheless,U S law enforcement authorities do not believe they can differentiate between hemp and marijuana grown in fields.In response to this concern,Canada and European Union countries have developed stringent laws and regulatory procedures to oversee hemp production that ensures that only low THC plant varieties are approved for agricultural production.U S law enforcement authorities cite the resulting costs associated with regulating the industry as another reason for prohibiting hemp production in the U S.Conversely,proponents point to the burgeoning international industry as an opportunity for U S farmers. Page 6 of 11 Industrial Hemp Market Opportunity in the United States Canada can provide a benchmark for what a U S regulatory system would require.Health Canada is the agency with primary responsibility for overseeing the regulatory program that was developed for industrial hemp production by their Office of Controlled Substances.The Industrial Hemp Regulations (IHR)were developed in 1998 as part of Canada's Controlled Drugs and Substances Act (CDSA)to allow for strict regulation of industrial hemp production and make a clear distinction between industrial hemp and other forms of Cannabis.These regulations and procedures build on those developed within the European Union in the 1990s. The following are included in the regulations: 0 Importers and exporters of industrial hemp,in the form of seed or viable grain,need to be licensed;and in addition to holding a license,they are also required to obtain a permit for each shipment H The importer must ensure that shipments of viable grain are accompanied by foreign certification;a list of countries having equivalent controls on the production of viable grain is maintained and only grain from these countries can be imported B Seed growers are restricted to minimum plots of one acre and are required to demonstrate current membership in the Canadian Seed Growers Association;they are also required to state the number of acres grown in the previous two years as part of their license application ®Plant breeders must be registered with the Canadian Seed Growers Association and may only cultivate industrial hemp in accordance with stated regulations m Growers of fiber or viable grain need a license before they can purchase seeds or cultivate industrial hemp;they must provide the number of acres grown in the previous two years as part of their license application,which must also provide Global Positioning System coordinates for cultivated sites and an accompanying map showing the site locations in terms of their legal descriptions,a statement that the applicant is the owner of the land or has rights to use the land,and the address where records required by the regulations will be maintained m Only pedigreed seeds of approved varieties may be planted 13 Licenses and audit trails are required for processing activities such as pressing seeds into oil;only a person resident in Canada can maintain these records B To obtain any license -be it for importation,exportation,production or sale of industrial hemp -applicants are required to produce a police security check 03 Authorizations are required for transportation when products leave the control of a license holder or for testing m No person is allowed to advertize that a product or a derivative is psychoactive Page 7 of 11 Industrial Hemp Market Opportunity in the United States 0 Every person legally cultivating industrial hemp must submit samples of their crop to a licensed and accredited laboratory to ensure that the THC level is at or below 0.3% Producers must also ensure that all equipment used to sow or harvest hemp is thoroughly cleaned after each use to avoid the inadvertent dissemination of industrial hemp.In addition,at the time of harvesting,all branches,leaves and flowering heads of the plant must be destroyed in a manner that eliminates their use for any purpose not granted to the license holder.Storage of hemp must be done in a locked container or locked location to which only authorized persons have access.Finally,cultivation of industrial hemp within one kilometer of any school grounds or any other public place frequented by persons under the age of 18 is prohibited. The Royal Mounted Canadian Police believe that,under these regulations,industrial hemp production in Canada has not contributed to a rise in marijuana activity or arrests. If the U S were to adopt similar regulations,one concern is the associated cost,including required testing.Health Canada personnel have not published annual cost data for maintaining their regulatory program.However,it is evident from the number of people,laboratories and hours dedicated to enforcing the regulations that their program requires significant financial commitment.The Minnesota Department of Agriculture has estimated it would require about $600,000 annually to provide for basic industrial hemp regulation and THC testing in their state. These costs do not include any impact the regulations would have on law enforcement activities. This report was prepared with the assistance of the Virginia Tech Business Technology Center. Page 8 of 11 Industrial Hemp Market Opportunity in the United States APPENDIX A Corn and Soybean Returns for 2008,2009P,and 2010P Central Illinois -High Productivity Farmland Source:University of Illinois Department ofAgricultural and Consumer Economics Yield/Acre Price /Bushel Crop Revenue ACRE Revenue Other Gov't Revenue Crop Insurance Proceeds Gross Revenues/Acre Fertilizer Pesticides Drying &Storage Crop Insurance Total Direct Costs Fuel and oil Machine repair Machine Depreciation Tower Power Costs Hired labor Insurance 2008 199 $4.5 $806 0 25 22 $853 L2i746. 67 30 27 $294 22 17 29 14 $82 11 10 2009P 200 $3.25 $650 25 24 20 $719 170 50 95 36 27 $378 20 18 30 16 $84 11 10 Interest (non-land) Other Total Overhead Costs Operator &Land Return Cash Rent Operator Return/Acre 14 17 $52 $425 197 $228 18 16 $55 $202 210 -$8 2010P 192 $3.75 $720 0 24 $744 95 50 100 30: 27 m 10 20 16 $57 $304 210 $94 50 $10.15 $508 0 25 $558 42 28 51 $9.40 $479 0 24 2010P 55 $10.00 $550 0 24 $507 $574 43 6 18 85 30 52.5 7 17 $302 17 18.] 30 16 $81 $137 19 IM 26 11 $70 $192 18 .4 27 11 $70 II $159 17 14 27 11 $69 10 10 13 13 $46 $305 197 $108 10 10 50 30 55 17 755 17 14 27 11 \69 1 10 17 13 $50 $196 -$15 19 13 $52 $294 210 $84 Page 9 of 11 Industrial Hemp Market Opportunity in the United States APPENDIX B References Industrial Hemp in the United States:Status and Market Potential AGES-ERSAGES001, January 2000 Hemp -a New Crop with New Uses for North America,E.Small &D.Marcus,Presented at the 5th National Symposium New Crops and New Uses:Strengths in Diversity,November 2011 American Farm Bureau Drops Opposition to Hemp,Reuters News Service,January 1999 Hemp as an Agricultural Commodity,R.Johnson,Congressional Research Service,December 2010 Feasibility ofIndustrial Hemp Production in the United States Pacific Northwest,D. Ehrensing,Oregon State University,May 1998 Hemp Facts,North American Industry Hemp Council Industrial Hemp Report,Minnesota Department of Agriculture,December 2010 Comparison of Biodiversity Friendliness of Crops with Special Reference to Hemp,S. Montford and E.Small,Journal of the International Hemp Association,Vol 6(2),December 1999 Commercial Production of Industrial Hemp,Health Canada,March 1998 National Industrial Hemp Strategy,Manitoba Agriculture,Food and Rural Initiative, Agriculture and Agri-Food Canada,March 2008 Growing Industrial Hemp in Ontario -Fact Sheet,W.Baxter &G.Scheifele,Ontario Ministry of Agriculture,Food and Rural Affairs,August 2009 Industrial Hemp Production in Canada,G.Atkinson,Alberta Agriculture and Rural Development,February 2011 Performance-Based Industrial Hemp Fiber Will Propel New Technologies in the 21st Century, P.Nelson,The Vote Hemp Report,2002/2003 European Hemp Industry:Fiber Demand for Novel Uses on the Rise,M.Karus,The Vote Hemp Report,2002/2003 European Hemp Industry 2001 Till 2004:Cultivation,Raw Materials,Products and Trends, M.Karus,February 2005 Page 10 of 11 Industrial Hemp Market Opportunity in the United States Report on Industrial Hemp,Report on Bio-Based Plastics and Composites,Edition 7 April2010'F European Hemp Fibres for Diverse Bio-Based Products,European Industrial Hemp Association,2010 Hemp Seeds and Hemp Oil as Food,European Industrial Hemp Association,2009 Hemp's Future in Chinese Fabrics,Natural Fibers 2009,Food and Agriculture Organization of the United Nations,2009 Environmental Benefits of Using Industrial Hemp,A.Kerr,The Larch Company,2005 Countries Growing Industrial Hemp Today,420 Magazine,July 2008 Wikipedia articles on Hemp and Cannabis Corn and Soybean Returns in 2009 and 2010,Farm Economics Facts &Opinion (FEFO 09- 13),Department of Agricultural and Consumer Economics,University of Illinois at Urbana- Champaign,September 2009 Page 11 of 11 —,AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF THE COUNTY OF MONTGOMERY,VIRGINIA HELD ON THE 3rd DAY OF OCTOBER,2011 AT 5:30 P.M. IN THE COUNTY ADMINISTRATION CONFERENCE ROOM,MONTGOMERY COUNTY GOVERNMENT CENTER,755 ROANOKE STREET,CHRISTIANSBURG,VIRGINIA: R-FY-12-31 A RESOLUTION URGING THE 112™CONGRESS TO ADOPT THE INDUSTRIAL HEMP FARMING ACT On a motion by Gary D.Creed,seconded by Doug Marrs and carried unanimously, WHEREAS,The industrial hemp industry has recently experienced a revitalization with worldwide hemp sales continuing to increase;and WHEREAS,Faltering agricultural economics in a number of states have created pressure to investigate alternative crops,including industrial hemp;and WHEREAS,Industrial hemp's three raw materials -fiber,hurds and seeds,can be used in more than 25,000 products,including textiles,rope,cellulose plastics,resin,particle board,paper products,shampoo,vitamins and oil;and WHEREAS,The histories of the United States and Virginia are replete with examples of the utility of and dependence on industrial hemp,which was legally cultivated in Virginia and many other states until the late 1930's;and WHEREAS,Although industrial hemp is derived from the Cannabis Sativa plant,it is distinctive from its better known relative in that it contains less than one percent of the chemical responsible for its psychoactivc properties;and WHEREAS,Under the current Untied States drug policy,all Cannabis varieties,including hemp,are considered Schedule I controlled substances under the Controlled Substances Act and as such the growing of industrial hemp is controlled and strictly regulated by the U.S.Drug Enforcement Administration (DEA);and WHEREAS,The growing of industrial hemp in the United States has been allowed only by a federal permit issued by the DEA,and the conditions of such a permit are so restrictive as to make the experimental cultivation of hemp essentially impossible;and WHEREAS,The Virginia General Assembly has urged the federal government to revise the necessary regulations so as to permit the controlled experimental cultivation of industrial hemp in Virginia;and ^^Industrial Hemp Farming Aci r Page I of2 WHEREAS,The National Farmers Union (NFU)has urged the President,Attorney General and Congress to direct the U.S.DEA to differentiate between industrial hemp and marijuana and adopt a policy to allow American farmers to grow industrial hemp under state law without requiring DEA licenses;and WHEREAS,The National Association of State Departments of Agriculture support revisions to the federal rules and regulations authorizing commercial production of industrial hemp and has urged the DEA to develop and adopt an official definition of industrial hemp that comports with definitions currently used by Countries producing hemp;and WHEREAS,The Industrial Hemp Farming Act (House Resolution 1831),has been introduced in Congress with the intention of removing Industrial Hemp as a Schedule 1 controlled substance under the Controlled Substance Act and allowing the State Legislatures to license and regulate the commercial production of hemp as an industrial and agricultural commodity;and WHEREAS,The Montgomery County Board of Supervisors hereby supports the adoption of the Industrial Hemp Farming Act by Congress in order to facilitate the commercial cultivation of industrial hemp by granting the states the necessary'authority to license and regulate the production of hemp as an industrial and agricultural commodity. NOW,THEREFORE,BE IT RESOLVED,By the Board of Supervisors of the County of Montgomery,Virginia that the Board of Supervisors hereby urges the 112th Congress to adopt the Industrial Hemp Farming Act and grant the States the authority to license and regulate the production of hemp as an industrial and agricultural commodity which in turn will open the market for farmers, businesses and entrepreneurs in the emerging and fast growing hemp industry. The vote on the forgoing resolution was as follows: AYE NAY Gary D.Creed None Annette S.Perkins William H.Brown Mary W.Biggs Doug Marrs John A.Muffo James D.Politis ATTEST Industrial Hemp Farming Act Page 2 of2 Bill Summary &Status -112th Congress (2011 -2012)-H.R.1831 -All Information -T...Page 1 of 3 The Library of Congress >THOMAS Home >Bills,Resolutions >Search Results Bill Summary &Status 112th Congress (2011 -2012) H.R.1831 All Information NEW SEARCH |HQME |HELP e Back to Bill Summary and Status &rint Subscribe ^hare/Save H.R.1831 Latest Title:Industrial Hemp Farming Act of 2011 Sponsor:Rep Paul.Ron [TX-14](introduced 5/11/2011)Cosponsors (37) Related Bills:S.35Ol Latest Major Action:6/1/2011 Referred to House subcommittee.Status:Referred to the Subcommittee on Crime,Terrorism,and Homeland Security. Jump to:Summary,Major Actions,All Actions,Titles,Cosponsors,Committees.Related Bill Details,Amendments SUMMARY AS OF: 5/11/2011-Introduced. Industrial Hemp Farming Act of 2011 -Amends the Controlled Substances Act to exclude industrial hemp from the definition of "marihuana."Defines "industrial hemp"to mean the plant Cannabis sativa L.and any part of such plant,whether growing or not,with a delta-nine tetrahydrocannabinol concentration of not more than 0.3 percent on a dry weight basis.Deems Cannabis sativa L.to meet that concentration limit if a person grows or processes it for purposes of making industrial hemp in accordance with state law. MAJOR ACTIONS: ***NONE*** ALL ACTIONS: 5/11/2011: Sponsor introductory remarks on measure.(CR E869) 5/11/2011: Referred to the Committee on Energy and Commerce,and in addition to the Committee on the Judiciary,for a period to be subsequently determined by the Speaker,in each case for consideration of such provisions as fall within the jurisdiction of the committee concerned. 5/11/2011: http://thomas.loc.gOv/cgi-bin/bdquery/z7dll2:HR0183 l:@@@L&summ2=m&|/home/Le...12/19/2012 Bill Summary &Status -112th Congress (2011 -2012)-H.R.1831 -All Information -T...Page 2 of 3 Referred to House Energy and Commerce 5/13/2011: Referred to the Subcommittee on Health. 5/11/2011: Referred to House Judiciary 6/1/2011: Referred to the Subcommittee on Crime,Terrorism,and Homeland Security. TITLE(S):(italics indicate a title for a portion of a bill) •SHORTTITLE(S)AS INTRODUCED: Industrial Hemp Farming Act of 2011 •OFFICIAL TITLE AS INTRODUCED: To amend the Controlled Substances Act to exclude industrial hemp from the definition of marihuana,and for other purposes. COSPONSORS(37),ALPHABETICAL [followed by Cosponsors withdrawn]:(Sort:_by date) Rep Amash.Justin [MI-3]-12/17/2012 Rep Baldwin.Tammv [WI-2]-5/11/2011 Rep Benishek,Dan [MI-1]-5/23/2011 Rep Blumenauer.Earl [OR-3]-5/11/2011 Rep Bonamici,Suzanne [OR-1]-9/11/2012 Rep Campbell.John [CA-48]-5/13/2011 Rep Clarke,Hansen [MI-13]-1/31/2012 ReoClav.Wm.l,ary [MO-1]-5/11/2011 Rep Cohen,Steve [TN-9]-5/11/2011 Rep DeFazio,Peter A.[OR-4]-5/11/2011 Rep Ellison,Keith [MN-5]-5/11/2011 Reo Farr.Sam [CA-17]-5/11/2011 Rep Filner,Bob [CA-51]-12/7/2011 Rep Frank.Barnev [MA-4]-5/11/2011 Rep Griialva,Raul M.[AZ-7]-5/11/2011 Rep Hanna.Richard L.[NY-24]-9/18/2012 Rep Hinchey,Maurice D.[NY-22]-5/11/2011 Rep Honda.Michael M.[CA-15]-5/12/2011 Rep Johnson,Timothy V.[IL-15]-11/3/2011 Rep Kucinich.Dennis 3.[OH-10]-5/11/2011 Rep Massie,Thomas [KY-4]-11/27/2012 Rep McClintock.Tom [CA-4]-5/11/2011 Rep McDermott,Jim [WA-7]-5/11/2011 Rep Miller.George [CA-7]-5/11/2011 Rep Moran,James P.[VA-8]-5/11/2011 Rep Nadler.Jerrold [NY-8]-5/11/2011 Rep Norton,Eleanor Holmes [DC]-1/6/2012 Rep Peterson,Collin C.[MN-7]-10/25/2011 Rep Pinqree,Chellie [ME-1]-5/11/2011 http://thomas.loc.gov/cgi-bin/bdquery/z7dl 12:HR01831 :@@@L&summ2=m&|/home/Le...12/19/2012 Bill Summary &Status -112th Congress (2011 -2012)-H.R.1831 -All Information -T...Page 3 of 3 Rep Polis,Jared [CO-2]-5/11/2011 Rep Rehbera.Denny [MT]-7/6/2011 Rep Rohrabacher,Dana [CA-46]-5/11/2011 Rep Schakowskv,Janice P.[IL-9]-5/11/2011 Rep Schrader,Kurt [OR-5]-10/14/2011 Rep Stark.Fortnev Pete [CA-13]-5/11/2011 Rep Welch,Peter [VT]-10/11/2011 Rep Woolsey.Lynn C.[CA-6]-5/11/2011 COMMITTEE(S): Committee/Subcommittee:Activity: House Energy and Commerce Referral,In Committee Subcommittee on Health Referral House Judiciary Referral,In Committee Subcommittee on Crimer Terrorism,and Homeland Referral Security RELATED BILL DETAILS:(additional related bills may be indentified in Status) Bill:Relationship: S.3501 Related bill identified by CRS AMENDMENT(S): ***NONE*** Stay Connected with the Library All wavs to connect» Find us on Subscribe &Comment Download &Play B @ EH M RSS &E-Mail Bloqs Podcasts Webcasts iTune About |£rgss |SiteMap I Contact I Accessibility I Legal I External Link Disclaimer I USA.gnv Enabled h>; http://thomas.loc.gov/cgi-bin/bdquery/z7dl 12:HR01831 :@@@L&summ2=m&|/home/Le...12/19/2012 2001 SESSION ENROLLED HOUSE JOINT RESOLUTION NO.605 Requesting the Commission on Rural Prosperity to consider the growth and production of industrial hemp in Virginia as a means to promote rural prosperity. Agreed to by the House of Delegates,February 2,2001 Agreed to by the Senate,February 14,2001 WHEREAS,although industrial hemp is derived from the Cannabis sativa plant,it is distinctive from its better known relative,in that it contains less than one percent of the chemical responsible for its psychoactive properties;and WHEREAS,similar to jute and flax,industrial hemp's three principal raw materials—fiber,hurds,Handseedscanbeusedinmorethan25,000 products,including textiles,rope,cellulose plastics,resin,M particle board,paper products,shampoo,vitamins and oil;and WHEREAS,faltering agricultural economies in a number of states have created pressure to investigate alternative crops,including industrial hemp;and WHEREAS,the 1996 Farm Bill has reduced and will continue to reduce government subsidies, pushing farmers to examine alternative cash crops;and WHEREAS,increased foreign competition in established markets,such as tobacco,as well as innovative work with industrial hemp by Canada and the European community,have prompted increased interest in the economic vitality of industrial hemp;and WHEREAS,the histories of the United States and Virginia are replete with examples of the utility of and dependence on industrial hemp, which was legally cultivated in Virginia and many other states until the late 1930s;and WHEREAS,the industrial hemp industry has recently experienced a revitalization,with worldwide hemp sales continuing to increase;and WHEREAS,in 1996 the American Farm Bureau Federation,representing 4.6 million farmers nationwide,passed a unanimous resolution urging research into the viability and economic potential of industrial hemp;and WHEREAS,the growing of industrial hemp in the United States has been allowed only by federal permit,and the conditions of such a permit are so restrictive as to make the experimental cultivation of hemp,even under the auspices of a state university with strict controls, essentially impossible;and WHEREAS,the United States Drug Enforcement Administration correctly states that it has never turned down an application for the experimental cultivation of hemp,but it is equally true that due to the excessive restrictions placed on the required permit,only the State of Hawaii is currently authorized by the federal government to cultivate hemp;and WHEREAS,during the 1999 Session,the General Assembly passed House Joint Resolution No.94, urging the federal government to revise the necessary regulations so as to permit the controlled, experimental cultivation of industrial hemp in Virginia;and WHEREAS,the United States Drug Czar and the United States Drug Enforcement Administration (DEA)raised objections to even the controlled,experimental cultivation of industrial hemp;and WHEREAS,in May 2000,the State of Maryland enacted legislation to establish a four-year pilot program to grow industrial hemp on state-owned land under tightly controlled circumstances;and WHEREAS,legislatures in both North Dakota and Minnesota have recently enacted legislation allowing farmers statewide to cultivate hemp and the Illinois legislature is likely to reconsider a bill referred during the last session to allow two state universities to study the feasibility of cultivating industrial hemp;and WHEREAS,increased interest by states in the cultivation and production of industrial hemp has prompted the DEA to review its hard line stance,and expected changes in the administration of the agency due to the recent election may result in the easing of current restrictions;and WHEREAS,other states are positioning themselves to produce industrial hemp and the Commonwealth of Virginia should be prepared to cultivate industrial hemp if the current restrictions are eased;now,therefore,be it RESOLVED by the House of Delegates,the Senate concurring,That the Commission on Rural Prosperity be requested to consider the growth and production of industrial hemp in Virginia as a means to promote rural prosperity.In its deliberations,the Commission shall confer with the Department of Agriculture and Consumer Services,the Virginia Economic Development Partnership,the Department of Environmental Quality,and the Virginia State Police regarding the appropriateness and efficacy of developing guidelines for cultivating industrial hemp;and,be it RESOLVED FURTHER,That the Clerk of the House of Delegates transmit copies of this resolution 2 of 2 to the Secretary of Commerce and Trade,the Secretary of Natural Resources,and the Secretary of Public Safety so that they may be apprised of the sense of the General Assembly on this matter. Bill Summary &Status -112th Congress (2011 -2012)-S.3501 -All Information -THO...Page 1 of 2 The Library of Congress >THOMAS Home >Bills,Resolutions >Search Results Bill Summary &Status 112th Congress (2011 -2012) S.3501 All Information Item 1 of 1 PREVIOUS:ALL |NEXT:ALL NEW SEARCH |HOME |HELP e Back to Bill Summary and Status fiPrint Subscribe [gghare/Save S.3501 Latest Title:Industrial Hemp Farming Act of 2012 Sponsor:Sen Wvden,Ron [OR](introduced 8/2/2012)Cosponsors (3) Related Bills:H.R.1831 Latest Major Action:8/2/2012 Referred to Senate committee.Status:Read twice and referred to the Committee on the Judiciary. Jump to:Summary,Maior Actions,All Actions.Titles,Cosoonsors,Committees,Related Bill Details,Amendments SUMMARY AS OF: 8/2/2012-Introduced. Industrial Hemp Farming Act of 2012 -Amends the Controlled Substances Act to exclude industrial hemp from the definition of "marihuana."Defines "industrial hemp"to mean the plant Cannabis sativa L.and any part of such plant,whether growing or not,with a delta-nine tetrahydrocannabinol concentration of not more than 0.3 percent on a dry weight basis.Deems Cannabis sativa L.to meet that concentration limit if a person grows or processes it for purposes of making industrial hemp in accordance with state law. MAJOR ACTIONS: ***NONE*** ALL ACTIONS: 8/2/2012: Read twice and referred to the Committee on the Judiciary. TITLE(S):(italics indicate a title for a portion of a bill) http://thomas.loc.gov/cgi-bin/bdquery/D7dl 12:1:./temp/~bdJpEV:@@@L&summ2=m&|...12/19/2012 Bill Summary &Status -112th Congress (2011 -2012)-S.3501 -All Information -THO...Page 2 of 2 •SHORT TITLE(S)AS INTRODUCED: Industrial Hemp Farming Act of 2012 •OFFICIAL TITLE AS INTRODUCED: A bill to amend the Controlled Substances Act to exclude industrial hemp from the definition of marihuana,and for other purposes. COSPONSORS(3),ALPHABETICAL [followed by Cosponsors withdrawn]:(Sort:_by date) Sen Merklev,Jeff [OR]-8/2/2012 Sen Paul.Rand [KY]-8/2/2012 Sen Sanders,Bernard [VT]-8/2/2012 COMMITTEE(S): Committee/Subcommittee:Activity: Senate Judiciary Referral,In Committee RELATED BILL DETAILS:(additional related bills may be indentified in Status) Bill:Relationship: H.R.1831 Related bill identified by CRS AMENDMENT(S): ***NONE*** Stay Connected with the Library All ways to connect» Find us on Subscribe &Comment Download &Play B ©SD W RSS &E-Mail Bloqs Podcasts Webcasts iTunes Ur-? About |Jgress |Sjte_Map |Contact 1 Accessibility I Legal I External Link Disclaimer I usA.gnv 5 Enabled VJ ~~~~— http://thomas.loc.gov/cgi-bin/bdquery/D7dl 12:1 :./temp/~bdJpEV:@@@L&summ2=m&|...12/19/2012 Page 1 of 3 Culpeper District Albemarle County Monthly Report January 2013 Albemarle County and VDOT Transportation Accomplishments for FY2012 30.96 lane-miles of roadway was paved in FY2012 The following secondary road bridges were replaced by state forces: o Route 637, Dick Woods Road o Route 672, Browns Gap Turnpike o Route 743 Advance Mills Road o Route 783, Millwood Lane o Route 784, Doctors Crossing Road The Route 691, Jarmans Gap Road, improvements were completed in September, 2012 The Route 29 Western Bypass design-build contract was awarded by the Commonwealth Transportation Board Design work for widening Route 29 to six lanes to Airport Road was started The Route 250 Bridge Superstructure Rehabilitation project in Shadwell was completed The Town of Scottsville Streetscape Phase II started construction Three gravel roads were hard surfaced under the Rural Rustic Road Program: o Route 608, Happy Creek Road o Route 704, Fortune Lane o Route 672, Blufton Road Preliminary Engineering PROJECT LAST MILESTONE NEXT MILESTONE AD DATE Route 53 Safety Project – Shoulder Widening 0.4 Mi E. of Monticello Loop Road Right of Way Advertisement February 2013 Route 53 Safety Project – Shoulder Widening 0.06 Mi E. of Monticello Loop Road Right of Way Advertisement February 2013 Route 53 Safety Project – Intersection Improvements at Route 20 Design Public Hearing Advertisement February 2013 Route 708, Dry Bridge Road Bridge Replacement over RR Right of Way Advertisement May 2013 Route 53 Safety Project – Intersection Improvements at Route 729 Design Public Hearing Right of Way – December 2012 October 2013 Page 2 of 3 Route 616, Black Cat Road Bridge Replacement over RR Design Public Hearing Right of Way – May 2013 March 2014 Route 677, Broomley Road Bridge Replacement over RR Preliminary Design Design Public Hearing – December 20, 2012 December 2014 Route 637, Dick Woods Road Bridge Replacement over Ivy Creek Preliminary Design Design Public Hearing – December 20, 2012 December 2014 Route 29 Widening, Ashwood to Hollymeade Town Center Project Kick-off Survey – Fall 2012 December 2015 Route 250, Bridge replacement over Little Ivy Creek Project Kick-off Survey – Fall 2012 January 2018 Route 774, Bear Creek Road, Unpaved Road -- Project Scoping – 2016 November 2019 Route 703, Pocket Lane, Unpaved Road -- Project Scoping – 2016 November 2019 *Dates to be determined following evaluation of Scoping Team comments. CITY OF CHARLOTTESVILLE: PROJECT LAST MILESTONE NEXT MILESTONE AD DATE Best Buy Ramp Preliminary Design Design Public Hearing – November 27, 2012 November 2014 Construction Activities  Route 29 Bypass (FO)0029-002-844 Scope: Design and construction 6.2 miles of highway between Route 250 to north of South Fork of the Rivanna River. Next major milestone: Submit Environmental Assessment to FHWA Contract Completion Date: September 16, 2016 Only activities authorized being performed to include IJR/Traffic Studies for northern and southern termini. Anticipate submission of environmental document revision to FHWA by early December (FONSI request). If FONSI issued by FHWA, remaining PE activities (survey, geotechnical exploration, environmental delineations, etc.) as well as Final design, RW & CN activities can be initiated. Additional Public Involvement scheduled: Citizen information meeting tentatively Feb./Mar. 2013, Design PH tentatively Apr. 2013.  Bridge Painting (NFO) BRDG-967-078, N501 Scope: Remove lead base paint and repaint various structures. Next major milestone: Complete bridge painting. Contract Completion Date: All work is complete Page 3 of 3  Guardrail Repair GR07-967-096, N501 Scope: Guardrail repairs – on call – District wide. Next Major Milestone: Contract Renewal – 2nd term Contract Completion date: July 1, 2013.  McIntire Road U000-104-102, C501 Scope: Construct New Two Lane Road, Bridge and Pedestrian Path. Next major Milestone: Complete bridge construction. Contract Completion: October 15, 2013 Traffic Engineering Studies  Completed  Route 250 near Boars Head Inn Guardrail review – Study memorandum complete; awaiting funding for installation.  Route 250 and 1054 (E. of Shadwell) Study complete recommend signing adjustments. Installation pending.  Route 797 from Route 250 to Route 684 Pavement marking review; pavement markings and sign modifications recommended. Installation pending.  Route 250 Share the road sign evaluation; Sign installation pending.  Route 20 @ Route 708 Intersection safety review; complete. Recommendation installation pending available funding.  Route 726 Guardrail review; chevrons installation pending.  Under Review  Route 20 @ Route 726 Intersection safety review; Draft report complete, final pending- under RTE review.  Route 762 Speed study; draft report complete, awaiting approvals- under RTE review.  Route 760 (Red Hill School Road) Speed study; draft complete. Final pending - under RTE review  Route 250 – Passing zone review; pending  Route 20 – Passing zone review; pending  Route 1815 – School zone review; pending  Route 672 – Rural rustic review; pending Maintenance Activities Limbing Operations on various Secondary Routes Machining/ grading/applying stone to non-hard surfaces roadways Pipe Cleaning and ditching operations Pothole patching operations Joel DeNunzio Virginia Department of Transportation Charlottesville Residency Administrator 701 VDOT Way Charlottesville, VA 22911 JAUNT in Albemarle County FY12 Number of Trips FY10 FY11 FY12 Public Demand-Response Medical 28,055 28,358 30,395 Work 14,379 12,911 15,027 Adult Day Care 569 325 409 Miscellaneous 28,698 30,782 35,453 Public Routes Scottsville 6,964 8,005 7,762 Crozet 5,190 4,831 5,275 Misc. Routes 4,393 3,709 4,825 JABA Routes 3,379 3,958 3,213 Total Public Service 91,627 92,879 102,359 Human Service Agency 10,096 7,637 12,817 GRAND TOTAL 101,723 100,516 115,176 Children 2% Adults 51% Seniors 47% People with Disabilities (all ages) 85% Highlights of the Year in Albemarle County  Growth in public ridership in the County soared again after briefly leveling off in FY11. There was an overall increase of 10%, driven by the 11.5% increase in urban area trips.  The largest increase (30%) took place on the miscellaneous rural routes (Keswick, Stony Point, Earlysville and Esmont). Overall, we saw a 16% increase in work trips and significant increases in miscellaneous and medical trips, too.  Demand-response service rose 12%, while route ridership’s increase was only 3%.  Agency ridership increased 68% in Albemarle. We carried more children to summer programs like PVCC summer camp and the Boys and Girls club, while adults travelled to programs throughout the year, including an increase in Medicaid-sponsored trips. Annual Report FY11-12 JAUNT’s VIsION Central Virginians get where they need to go safely, efficiently and affordably while respecting the environment. JAUNT’s MIssION JAUNT safely, courteously and promptly provides public and specialized services to meet community mobility needs. BOARD OF DIRECTORS FY11-12 Ray Heron, President, Charlottesville Clifford Buys, Vice President, Albemarle David Feisner, Treasurer, Fluvanna Karl Carter, Buckingham Ray East, Albemarle Willie Gentry, Louisa Fran Hooper, Albemarle Janice Jackson, Nelson Philip Jones, Charlottesville Katherine Pickett, Charlottesville Lance Stewart, Charlottesville Mercedes Sotura, Nelson Juandiego Wade, Albemarle FROM THE ExEcUTIVE DIREcTOR AND THE pREsIDENT Grateful - that’s the word that best describes our mood at JAUNT these days. Grateful for the continued support of our local governments during these tough economic times. Grateful for our staff who provided a 21% increase in service since 2008 despite working for the fourth year without an increase in salaries or support staff. And, of course, grateful to our passengers who continue to use our service and the local community members who value it. Operationally we have several things to be proud of. With nearly 330,000 trips in FY12, we were pleased to see a decrease in the number of complaints as well as in employee injuries. We also exceeded our preventable accident benchmark by 15%, which means our buses are being safely operated in our local communities. We added seven new vehicles to the fleet and outfitted the entire fleet with security cameras. The cameras have proven invaluable during investigations and have enhanced driver supervision. One of the highlights of the year was winning the Green Leader Award at the Charlottesville Chamber of Commerce’s Better Business Challenge! During the challenge we made lots of small changes to reduce our environmental footprint with the high point being the construction of a rain garden in our parking lot that reduces runoff into Moore’s Creek while solving a sinkhole problem. Curious about our recent projects? Come out for a visit and see for yourself! Or better yet, if you really want to find out what JAUNT is all about, ride with us! Ray Heron, president Donna Shaunesey, Executive Director To all the wonderful drivers- “Your thoughtfulness, patience, and excellent driving have made all the difference for our family” The Schenk Family JAUNT IN BRIEF JAUNT, Inc. is a regional transportation system providing service to Charlottesville, Albemarle, Louisa, Nelson, Fluvanna and Buckingham. The 70 vehicle fleet carries the general public, agency clients, senior citizens and people with disabilities throughout Central Virginia; most of the fleet is lift-equipped. Organized in 1975, JAUNT maintains an exemplary record of safety, cost efficiency, and high quality service, and is recognized both statewide and nationally for its performance record. In FY12 we provided nearly 330,000 trips to work, agency programs, doctors’ offices, and retail businesses. JAUNT is owned by the local governments that it serves and uses federal, state, and local funding to supplement fares and agency payments. Charlottesville Albemarle Nelson Buckingham Fluvanna Louisa sURVEY HIGHLIGHTs Passengers from Albemarle, Charlottesville, Buckingham, Louisa, Fluvanna, and Nelson participated in our annual survey and said that... 97% of the respondents felt that they usually or always receive prompt courteous service when making a reservation. 99% of the respondents reported that the drivers drive safely. 93% of the respondents reported receiving help when needing assistance on and off the bus. 185 passengers took the time to write a complementary personal note to the staff when they responded to the survey. The following was reported in the annual agency survey... 100% of the respondents would recommend us to another agency. 329,954 trips – highest ever! Our nonprofit, JAUNT Friends, distributed over 1,130 tickets to people in need! We crossed the milestone of seven million trips provided since JAUNT began! TOTAL ANNUAL RIDERsHIp FY11-12 RIDERSHIP 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 1975 1980 1985 1990 1995 2000 2005 2011 TRIp cATEGORIEs Medical 86,606 Elderly and Disabled 100,738 Children & Youth 10,168 Senior Meal Programs 18,862 Rural Routes 93,279 Other 20,301 TOTAL 329,954 pAssENGER ORIGIN Charlottesville 126,191 Albemarle 115,176 Nelson 18,508 Fluvanna 18,047 Louisa 33,945 Buckingham 13,271 Other 4,816 TOTAL 329,954 “ Without exception the drivers are kind and considerate!” from annual Passenger Survey ExpENsEs Administration $933,504 Operations $4,308,646 Special Projects $113,658 TOTAL $5,355,808 REVENUE Local $2,278,492 State $833,850 Federal $1,396,347 Agency $494,330 Fares $488,015 TOTAL $5,491,034 Operations 81% Special Projects 2%Administration 17% Agency 9% Fares 9% state 16% Federal 25% Local 41% OpERATING BUDGET sUMMARY (unaudited figures) JAUNT Board Vice President Bobby Burke passed away on New Year’s Day. He was a staunch advocate for public transportation, walkable communities and accessible services. His humor, dedication and knowledge are sorely missed. Like us on Facebook! This document was printed on recycled paper.