HomeMy WebLinkAbout2013-6-05Tentative
BOARD OF SUPERVISORS
T E N T A T I V E
JUNE 5, 2013
9:00 A.M., AUDITORIUM
COUNTY OFFICE BUILDING
1. Call to Order.
2. Pledge of Allegiance.
3. Moment of Silence.
4. Adoption of Final Agenda.
5. Brief Announcements by Board Members.
6. Recognitions:
a. Introduction of Jim Northup, Superintendent, Shenandoah National Park.
b. Department of Social Services Family Support Program.
c. Business Appreciation Week 2013.
7. From the Public: Matters Not Listed for Public Hearing on the Agenda.
8. Consent Agenda (on next page).
Discussion/Action Items:
9. Virginia Tourism Development Financing Program.
10. Division Chief of Volunteer Services.
Presentations:
11. Community Health Improvement Plan, Lillian Peake.
12. Closed Meeting.
13. Certify Closed Meeting.
14. Boards and Commissions:
a. Vacancies/Appointments.
1:30 p.m. - Public Hearings:
15. SP-2012-00032. Bellair CSA Barn (Sign # 90). PROPOSAL: Special events in and
around existing barn. ZONING CATEGORY/GENERAL USAGE: RA, Rural Areas- agricultural,
forestal, and fishery uses; residential density (0.5 unit/acre in development lots) SECTION:
10.2.2.50, which allows for Special events (reference 5.1.43). COMPREHENSIVE PLAN LAND USE/
DENSITY: Rural Areas in Rural Area 4 - Preserve and protect agricultural, forestal, open space, and
natural, historic and scenic resources/ density (.5 unit/acre in development lots). ENTRANCE
CORRIDOR: No. LOCATION: 5363 Bellair Farm. TAX MAP/PARCEL: 11300-00-00-01000.
MAGISTERIAL DISTRICT: Scottsville.
16. SP-2013-00003. Verizon Wireless/Simeon/Orrock Property - Tier III
Personal Wireless Service Facility (Sign # 6). PROPOSAL: Request for installation of a
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Tentative
97’ tall monopole structure and associated ground equipment on 15.61 acres. No dwellings
proposed. ZONING CATEGORY/GENERAL USAGE: RA Rural Areas - agricultural, forestal, and
fishery uses; residential density (0.5 unit/acre in development lots), and Entrance Corridor (EC)
Overlay to protect properties of historic, architectural or cultural significance from visual impacts of
development along routes of tourist access. SECTION: Chapter 18 Section 10.2.2.48 of the
Albemarle County Code, which allows for Tier III personal wireless service facilities (reference
5.1.40). COMPREHENSIVE PLAN: Rural Areas in Rural Area 4 – preserve and protect agricultural,
forestal, open space, and natural, historic and scenic resources/ density (0.5 unit/ acre in
development lots). ENTRANCE CORRIDOR: Yes. LOCATION: 1240 Thomas Jefferson Parkway
(Route 53). TAX MAP/PARCEL: 092000000005A0. MAGISTERIAL DISTRICT: Scottsville.
Presentations:
17. Justice Reinvestment Initiative Program.
18. From the Board: Committee Reports and Matters Not Listed on the Agenda.
19. From the County Executive: Report on Matters Not Listed on the Agenda.
20. Adjourn.
CONSENT AGENDA
FOR APPROVAL:
8.1 Resolution: Airport Runway Construction Project.
8.2 Public Recreational Facilities Authority Fiscal Services Memorandum of Agreement.
8.3 FY 2013 Budget Amendment and Appropriations.
8.4 FY 13/14 Resolution of Appropriations.
8.5 FY 13/14 Historic Preservation Funding.
8.6 Capital Improvement Program Process.
8.7 Rivanna Solid Waste Authority (RSWA )Support Agreements.
FOR INFORMATION:
8.8 Quarter 3 FY 13 Financial Report and Revised Financial Projections Report.
8.9 May 2013 VDOT Charlottesville Residency Monthly Report for Albemarle County.
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Tentative
8.10 Copy of letter dated May 14, 2013 to Ross Stevens, Stevens and Company, from Sarah D.
Baldwin, Senior Planner, re: LOD-2012-00010 – OFFICIAL DETERMINATION OF PARCEL OF
RECORD & DEVELOPMENT RIGHTS – Tax Map 54, Parcels 20B, 74B, 74G and 53; Tax Map
54B, Parcels 1A and 3 (Nakasian Trust) – White Hall Magisterial District.
8.11 Copy of letter dated May 14, 2013 to Suzanne F. Thomas, Lenhart Obenshain, from Sarah
D. Baldwin, Senior Planner, re: LOD-2013-00007 – OFFICIAL DETERMINATION OF PARCEL OF
RECORD & DEVELOPMENT RIGHTS – Tax Map 84, Parcel 70B (Hoffman, White & Co.) –
Samuel Miller Magisterial District.
NEW: CLICK HERE TO SIGN UP TO SPEAK AT PUBLIC HEARINGS ONLY
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Business Appreciation Week 2013
WHEREAS, Governor Robert F. McDonnell has recognized June 3 – 7, 2013 as Business
Appreciation Week in the Commonwealth of Virginia, where an attractive and
prosperous business environment has been fostered since 1607; and
WHEREAS, economic vitality is a stated goal of Albemarle County’s Strategic Plan and an important
component of our Comprehensive Plan; and
WHEREAS, businesses succeed in providing economic opportunities while supporting the County’s
goals and values of resource protection and an attractive, vibrant, and livable community;
and
WHEREAS, Albemarle County businesses strengthen our County by promoting job creation, innovative
technologies, and employ a diverse workforce to preserve the economic well-being of all our
citizens; and
WHEREAS, Albemarle County applauds the success of the Virginia Workforce Center – Charlottesville
that provides valuable resources to both job seekers and employers to help our local
workforce enhance their skills for the needs of today’s work environments by offering grant
resources toward training programs and certifications; and connecting employers to
important work-force related tax incentives, grant resources and local talent; and
WHEREAS, Albemarle County is very pleased to recognize local businesses and workforce development
partners during Business Appreciation Week 2013 for which the theme is “Advancing
Workforce Excellence,”
NOW, THEREFORE, BE IT RESOLVED that, we, the Albemarle County Board of Supervisors, do
hereby recognize
June 3 – 7, 2013
As
BUSINESS APPRECIATION WEEK
in the County of Albemarle, and express our appreciation to our local, regional and state
business partners for their valuable contribution to our community.
Signed and sealed this 5th day of June, 2013.
Return to regular agenda
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Public Recreational Facilities Authorit y Fiscal Services
Memorandum of Agreement
SUBJECT/PROPOSAL/REQUEST:
Approval of a proposed Fiscal Services Memorandum of
Agreement
STAFF CONTACT(S):
Foley, Letteri, Davis, Herrick, Graham, and Koonce
PRESENTER (S):
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The Albemarle County Public Recreational Facilities Authority (PRFA) was created by the Board of Supervisors in 1990
for the purpose of being a holder of conservation easements in Albemarle County. The PRFA co-holds many of these
easements, such as the ACE easements, with the County. Though its members are appointed by the Board of
Supervisors, the PRFA is an independent political subdivision.
Until recently, the PRFA received no funds, and therefore did not need to maintain any accounts or track any funds.
However, beginning in late 2011, both the PRFA and the County began to receive state funds from the Virginia Land
Conservation Fund’s Transfer Fee Stewardship Fund. The PRFA received $3,222.63 of these state funds in late 2011,
and $53,935.13 of these state funds in late 2012. Because the PRFA had not previously received funds and lacked its
own account, the County’s Department of Community Development, which work s most frequently with conservation
easements, received and held these funds separately, awaiting the creation of a PRFA account.
At the request of the PRFA, Community Development has hired a part-time employee to monitor the PRFA’s conservation
easements, which is the purpose of the state grants. Before the PRFA can reimburse Community Development for these
services (or make any other expenditure), its funds must be properly accounted for.
STRATEGIC PLAN:
4. Protect the County’s parks and its natural, scenic and historic resources in accordance with the County’s
established growth management policies
DISCUSSION:
County staff, in conjunction with the PRFA, have prepared a proposed Memorandum of Agreement for the County to
provide fiscal services to the PRFA for Board approval. In exchange for an administrative fee of one percent (1%) of
the PRFA's monthly funds received, the County would act as the fiscal agent for the PRFA, creating and maintaining
separate account(s) for the PRFA. Upon receipt of income designated for the PRFA, the Board would appropriate
those funds to the PRFA. Thereafter, the PRFA would have sole discretion over the expenditure of its designated
funds. The County would simply act as the PRFA’s fiscal agent. Either party may terminate the agreement with 30
days written notice, in which case any fund balance would be transferred to the PRFA for its own management.
BUDGET IMPACT:
Under the proposed Agreement, the County would collect an administrative fee of one percent (1%) of the PRFA's
monthly funds received, offsetting any fiscal impact to the County.
RECOMMENDATIONS:
Staff recommends that the Board authorize the County Executive to execute the proposed Memorandum of
Agreement, approved as to form and content by the County Attorney, for the provision of fiscal services to the
Albemarle County PRFA.
ATTACHMENTS:
A – Proposed PRFA Fiscal Services Memorandum of Agreement
Return to consent agenda
Return to regular agenda
ATTACHMENT A
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
FY 2013 Budget Amendment and Appropriations
SUBJECT/PROPOSAL/REQUEST:
Approval of Budget Amendment and Appropriations
#2013091, #2013092, #2013093, #2013094, #2013095,
#2013096, #2013097, and #2013098 for local government
and school division programs and projects.
STAFF CONTACT(S):
Foley, Letteri, Davis, and Allshouse, L.
PRESENTER (S): N/A
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be
appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment
which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first
publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all
County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The total increase to the FY 13 budget due to the appropriations itemized below is $827,914.65. A budget amendment
public hearing is not required because the amount of the cumulative appropriations does not exceed one percent of the
currently adopted budget.
STRATEGIC PLAN:
Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public
service consistent with the prudent use of public funds.
DISCUSSION:
This request involves the approval of eight (8) appropriations as follows:
One (1) appropriation (#2013091) totaling $193.03 for state revenue for the Charlottesville Albemarle Society
for the Prevention of Cruelty to Animals spay and neuter efforts and to adjust the budgeted amounts for the
County’s share of the services for the Juvenile and Domestic Relations District Court and the Magistrate;
One (1) appropriation (#2013092) to distribute $9,295.00 from the training pool to various departments. This
appropriation will not increase the budget;
One (1) appropriation (#2013093) totaling $95.811.17 for various school division programs;
One (1) appropriation (#2013094) totaling $5,568.75 to support Community Development’s conservation
easement monitoring services;
One (1) appropriation (#2013095) totaling $76,341.70 from the Commission on Children and Families to the
County of Albemarle and City of Charlottesville;
One (1) appropriation (#2013096) totaling $350,000.00 for Department of Social Services expenditures that
will be entirely reimbursed by state and federal revenues;
One (1) appropriation (#2013097) totaling $300,000.00 for tax overpayment refunds; and
One (1) appropriation (#2013098) totaling $1,779,558.00 for a transfer from the FY12 School Fund balance to
the FY13 Capital Improvement Program Funds. This appropriation will not increase the budget.
RECOMMENDATIONS:
Staff recommends approval of appropriations #2013091, #2013092, #2013093, #2013094, #2013095, #2013096,
#2013097, and #2013098 to provide funds for various local government projects and programs as described in
Attachment A.
ATTACHMENTS:
Attachment A – Appropriation Descriptions
Return to consent agenda
Return to regular agenda
Attachment A
Appropriation #2013091 $193.03
Source: State Revenue $ 193.03
This request is to:
appropriate $193.03 in state revenue to support the Charlottesville Albemarle Society for the Prevention of
Cruelty to Animals’ (SPCA) spay and neuter efforts. This revenue is dedicated for this purpose and is
provided in addition to the County’s formula contribution to the SPCA.
to adjust the budgeted amounts for the County’s share of the services for the Juvenile and Domestic
Relations District Court and for the Magistrate based on actual charges. This appropriation will increase the
Juvenile and Domestic Relations District Court contribution by $76.00 and decrease the Magistrate
contribution by $76.00. The total combined cost for these services remains the same.
Appropriation #2013092 $0.00
This re-appropriation will not increase the County Budget.
Source: Training Pool $ 9,295.00
This request is to re-appropriate $9,295.00 from the Training Pool funding to various departments for training
opportunities and to return $13,000.00 to the Training Pool for training funding that was requested but not used. The
Board approved funding for training in the amount of $83,807.00 in the FY 12/13 budget in support of its strategic
objective to expand opportunities for training and professional development. After this appropriation, $35,255.00 will
remain in the training pool. This re-appropriation will not increase the total County budget.
Appropriation #2013093 $95,811.17
Source: School Fund Balance $ 43,498.36
Self-Sustaining Fund Balance $ 52,312.81
In light of School Board Goals 3 and 4, Albemarle County Public Schools has increased its efforts to support
teachers pursuing National Board Certification over the past two years. Effective July 1, 2008, $7,26 8.00 was
transferred from Human Resources to Professional Development to cover the costs associated with the National
Board Certification process , including a $1,000.00 stipend for teachers who have achieved certification. With the
increase in participation, the estimated cost to support teachers who have received or are pursuing National Board
Certification is $68,245.00 for FY 12/13. The School Division requests an appropriation of $43,498.36 from the
School Fund Fund Balance that will be combined with funds previously appropriated through the budget process to
pay stipends, certification and re-certification fees associated with National Board Certification.
Advanced Placement (AP) Science materials were reviewed during the 2011-12 school year and received by the
School Board on July 12, 2012. The materials were placed on public display on July 13, 2012 and approved by the
School Board on August 23, 2012. This re-appropriation is requested to purchase the materials reviewed during
FY 11/12 but approved during FY 12/13. The total cost of purchasing the materials is $59,816.79. A re-appropriation
of $52,312.81 will be combined with funds previously appropriated through the budget process to purchase the
School Board approved materials for all AP science students in related courses.
Appropriation #2013094 $5,568.75
Source: State Revenue $ 3,595.68
General Gov’t Capital Fund fund Bal $ 1,973.07
As authorized by the Public Recreational Facilities Authority (PRFA) at its May 9, 2013 meeting, this request
appropriates $3,595.68 of Department of Conservation and Recreation (DCR) revenue received in FY 13 and
$1,973.07 of DCR revenue received in FY 12, which is now included in the General Government CIP fund balance,
for a total appropriation of $5,568.75 to support Community Development for its conservation easement monitoring
services during FY 13.
Attachment A
Appropriation #2013095 $76,341.70
Source: CCF Fund Balance $ $76,341.70
This request is to appropriate $76,341.70 from the Commission on Child ren and Families (CCF) fund balance to the
County of Albemarle and the City of Charlottesville. At its December 12, 2012 meeting, the Board of Supervisors
approved a resolution to dissolve the CCF and to return any unexpended funds contributed by the City to the City.
Because the County and City equally funded the CCF, the remaining $76,341.70 fund balance of the CCF accounts
is to be split equally. The County’s share of this balance ($38,170.85) will be placed in the Reserve for
Contingencies.
Appropriation #2013096 $350,000.00
Source: State Revenue $ 175,000.00
Federal Revenue $ 175,000.00
This request is to appropriate $350,000.00 for foster care and adoption expenditures that will be fully reimbursed by
state and federal revenues. These expenditures are primarily due to increases in the number of court ordered foster
care cases, which have doubled since FY 11/12, and the number of children living in residential or group homes,
which is more expensive than living with a family.
Appropriation #2013097 $300,000.00
Source: General Fund Balance $ 300,000.00
This request is to appropriate $300,000.00 from General Fund balance for tax overpayment refunds based on
anticipated expenditures in FY 12/13. The annual budget includes an amount each year to pay refunds owed by the
County.
Appropriation #2013098 $0.00
This appropriation will not increase the County Budget.
Source: School Fund fund Balance $ 1,779,558.00
School Capital Fund fund balance -$ 1,000,000.00
Gen. Gov’t Capital Fund fund balance -$ 779,558.00
This request is to appropriate $1,779,558.00 of FY 11/12 School Fund fund balance in excess of the 2% limit
established in the Board’s Financial Management Policies to the County’s Capital Improvement Program. The
Board of Supervisor’s approved policy reads as follows:
At the close of each fiscal year before the County’s audit is complete, all non -appropriated School Operating Fund
fund balance will be transferred into the General Fund-School Reserve Fund. The Board of Supervisors will maintain
in the General Fund-School Reserve Fund an amount not greater than 2% of the current year’s School Division
adopted operating budget. These funds will be available for School Division purposes subject to appropriation by the
Board of Supervisors. The Board of Supervisors will transfer any funds in excess of that 2% to the CIP on an annual
basis unless otherwise determined by the Board of Supervisors.
The funds requested to be transferred to CIP have been adjusted to account for the return of the 10% carry-forward
funds in accordance with a long-standing fiscal practice by both the School Board and Board of Supervisors as
outlined in the 1993 Board Resolution. Other adjustments include the appropriation of carry-over building rental funds
and the School Division’s requested use of Fund Balance included above in Appropriation Request #2013093.
The calculation used for the transfer of School Fund fund balance to the Capital Program computation is included
below:
Attachment A
June 30, 2012 audited School Operating Fund fund balance 7,931,949
Less FY 12/13 appropriated use of fund balance 2,790,771
Less National Board Certification Request (Approved by School Board on 11/29/12and Requested for BOS Approp. on June 5,2013)43,498
Less Building Rental Carryover (Appropriation approved by the BOS on April 3, 2013)85,365
Less Adjustment for 10% Carryover (Appropriation approved by the BOS on April 3, 2013)207,759
Non-appropriated School Operating Fund fund balance 4,804,556
FY 12/13 Adopted School Operating Fund Budget 151,249,906
2% Threshold 3,024,998
Non-appropriated fund balance less 2% threshold 1,779,558
Transfer to CIP (100% of amount above 2%)1,779,558
$1,000,000 of these revenues will be budgeted for the School Division pay- as-you-go projects that would otherwise
be required to be funded by CIP Fund fund balance moneis and the balance of $779,558.00 will be applied the
General Government pay-as-you-go projects. This will reduce the use of the Capital Program Fund fund balance for
pay-as-you-go projects.
Funds remaining in the 2% School Reserve Fund will be available for School Division purposes subject to
appropriation by the Board of Supervisors.
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
FY 13/14 Resolution of Appropriations
SUBJECT/PROPOSAL/REQUEST:
Request Approval of the Resolution of Appropriations for
the Albemarle County Operating and Capital Budgets for
FY 13/14
STAFF CONTACT(S):
Foley, Letteri, Davis, and Allshouse, L.
PRESENTER (S): N/A
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The County’s FY 13/14 Operating and Capital Budgets were adopted by the Board of Supervisors on April 3, 2013, for
a total projected amount of $322,450,923. On April 25, 2013, the School Board officially adopted the School Fund and
the School Self-Sustaining Fund budgets. The attached Annual Resolution of Appropriations for the fiscal year ending
on June 30, 2014 provides the authority from the Board of Supervisors for the County to spend those funds, effective
July 1, 2013.
STRATEGIC PLAN:
Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public
service consistent with the prudent use of public funds.
DISCUSSION:
This comprehensive resolution appropriates the total County budget, including both general government and school
operating and capital funds, School Self-Sustaining and initial Special Revenue Fund appropriations in a single
resolution.
RECOMMENDATIONS:
Staff recommends approval of the Annual Resolution of Appropriations for FY 13/14 (Attachment A) that allocates a
total of $322,454,521 to various General Government and School Division operating, capital improvement, and debt
service accounts for expenditure in FY 13/14.
The FY 13/14 total budget recommended for appropriation is $3,598 more than the budget formally adopted by the
Board on April 3, 2013 due to changes in the School Fund and School Self-Sustaining Funds. The appropriated
budget reflects the School Fund and School Self-Sustaining Funds that were approved by the School Board at its April
25, 2013 meeting.
In addition, in accordance with the County’s new multi-year Capital budgeting policy, this resolution includes
$31,706,335 in funding to carry forward incomplete capital projects. A summary of these projects is included in
Attachment B and is summarized below:
On May 1, 2013, the Board directed staff to include in the June 2013 FY 13/14 Appropriation Resolution:
An appropriation that will carry forward funding for the currently funded capital project budgets in FY 12/13 that
are recommended to carry forward into FY 13/14 in an amount not to exceed a total of $15,000,000;
An appropriation for those CIP projects that have not incurred expenditures or encumbrances in FY 12/13 but
are recommended to carry forward into FY 13/14. The total amount of these CIP projects is estimated at
$7,907,303;
An appropriation that will carry forward the balance of funding for the Northside Library project, estimated to be
$8,799,032. This project has been added to the list of multi-year projects presented to the Board on May 1 and
included in Attachment B.
AGENDA TITLE: FY 13/14 Resolution of Appropriations
June 5, 2013
Page 2
This appropriation totals $354,160,856 and is made up of the following major funds:
General Fund $228,495,767
School Fund 155,300,641
School Self-Sustaining 17,211,232
Special Revenue 18,362,121
Capital Projects 20,981,730
Debt Service 16,798,983
SUBTOTAL $457,150,474
Less Inter-fund Transfers ($134,695,953)
TOTAL (new appropriations) $322,454,521
Carry Forward Capital Projects $31,706,335
GRAND TOTAL $354,160,856
In accordance with the Capital Budget, staff also recommends approval of the attached Resolution of Official Intent to
Reimburse Expenditures with Proceeds of a Borrowing (Attachment C). This would allow the County to use up to
$41,017,684 in bond proceeds to reimburse the capital budget for expenditures as indicated in Attachment C,
Exhibit A.
ATTACHMENTS:
A: Annual Resolution of Appropriations
B: List of Projects Recommended for Carry Forward
C: Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing
Return to consent agenda
Return to regular agenda
BE IT RESOLVED by the Albemarle County Board of Supervisors:
Paragraph One: GENERAL MANAGEMENT AND SUPPORT
Board of Supervisors $599,994
County Executive $1,189,801
Human Resources $655,864
County Attorney $1,016,955
Finance Department $4,658,755
Management and Budget $342,516
Information Technology $2,516,804
Voter Registration/ Elections $565,954
$11,546,643
Paragraph Two: JUDICIAL
Circuit Court $99,312
General District Court $37,285
Magistrate $4,350
Juvenile Court $113,381
Clerk of the Circuit Court $780,096
Sheriff's Office $2,196,868
Commonwealth's Attorney $1,042,113
$4,273,405
Paragraph Three: PUBLIC SAFETY
Police Department $15,151,349
Fire/Rescue Department $9,554,146
Volunteer Fire/Rescue $2,020,342
TJEMS $19,257
Fire/Rescue Tax Credit $62,000
City Fire Contract $150,000
Inspections and Building Codes $1,108,821
Forest Fire Extinction $23,929
Emergency Communications Center $2,191,183
Albemarle Charlottesville Regional Jail $3,415,945
Community Attention Home $60,149
Juvenile Detention Center $841,223
Foothills Child Advocacy Center $30,385
Offender Aid and Restoration $159,229
SPCA Shelter Contribution $532,249
VJCCCA $52,231
$35,372,438
Paragraph Four: GENERAL SERVICES / PUBLIC WORKS
Facilities Development Department $193,425
General Services $3,537,624
Rivanna Solid Waste Authority $300,000
$4,031,049
ANNUAL RESOLUTION OF APPROPRIATIONS
OF THE COUNTY OF ALBEMARLE
FOR THE FISCAL YEAR ENDING JUNE 30, 2014
A RESOLUTION making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the
fiscal year ending June 30, 2014; to prescribe the provisions with respect to the items of appropriation and their payment; and to repeal all
previous appropriation ordinances or resolutions that are inconsistent with this resolution to the extent of such inconsistency.
SECTION I - GENERAL GOVERNMENT (Fund 1000)
That the following sums of money be and the same hereby are appropriated from the GENERAL FUND to be apportioned as follows for the
purposes herein specified for the fiscal year ending June 30, 2014:
Page 1
Paragraph Five: HUMAN SERVICES
Department of Social Services $10,987,870
Bright Stars Transfer $661,025
Comprehensive Services Act Transfer $2,350,000
Tax Relief for Elderly/Disabled $975,000
Health Department $564,471
Region Ten $658,856
ABRT $15,356
AIDS/HIV Services Group $3,600
Boys & Girls Club $20,000
Charlottesville Free Clinic $116,390
Children, Youth & Family Services $74,490
Computers 4 Kids $13,379
JABA $301,780
Jefferson Area CHIP $301,500
Jefferson Area United Transit Network $1,151,711
Housing Collaboration Contingency $15,000
Legal Aid Justice Center $38,700
Madison House $9,900
Piedmont CASA $9,270
Piedmont Virginia Community College $24,962
Piedmont Workforce Network $13,805
SARA $20,000
Shelter for Help in Emergency $85,514
United Way $117,100
Virginia Organizing $4,000
$18,533,679
Paragraph Six: PARKS, RECREATION AND CULTURE
Department of Parks & Recreation $2,443,740
Jefferson-Madison Regional Library - Regional $891,088
Jefferson-Madison Regional Library - Charlottesville-Albemarle $1,923,998
Jefferson-Madison Regional Library - Crozet Library $291,444
Jefferson-Madison Regional Library - Scottsville Library $144,726
Jefferson-Madison Regional Library - Extension Services $197,675
African American Festival $2,700
Ashlawn Highland Festival $3,800
Historic Preservation Contingency $13,000
Literacy Volunteers $25,287
Municipal Band $8,000
Piedmont Council of the Arts $5,000
Visitor's Bureau $666,195
$6,616,653
Paragraph Seven: COMMUNITY DEVELOPMENT
Department of Community Development $4,027,609
Housing Office $482,674
VPI Extension Service $181,901
Soil & Water Conservation $115,646
AHIP $400,000
Charlottesville Area Transit $815,567
CVSBCC $10,000
MACAA $107,440
Piedmont Housing Alliance $34,500
Planning District Commission $124,024
Streamwatch $10,380
$6,309,741
Paragraph Eight: REVENUE SHARING AGREEMENT
Revenue Sharing Agreement $16,931,333
Page 2
Paragraph Nine: TAX REFUNDS, ABATEMENTS, & OTHER REFUNDS:
Refunds and Abatements $163,500
Paragraph Ten: OTHER USES OF FUNDS
Transfer to School Fund - Recurring $103,332,028
Transfer to School Division Debt Service $12,428,551
Transfer to School Division Capital Projects $1,152,877
Transfer to General Government Debt Service $3,953,334
Transfer to General Government Capital Projects $1,467,298
Transfer to Vehicle Replacement Fund $214,348
Economic Development Fund $250,000
Grants Leveraging Fund $100,000
Innovation Fund $166,500
Intern Fund $166,500
Fuel Contingency $100,000
Training Pool $50,000
Reserve for Contingencies $243,578
Salary Reserve - Reclassifications $80,000
Salary Reserve - Merit $290,000
VERIP Program $722,312
$2,168,890
Total GENERAL FUND appropriations for the fiscal year ending June 30, 2014:$228,495,767
To be provided as follows:
Revenue from Local Sources $197,200,516
Revenue from the Commonwealth $23,163,795
Revenue from the Federal Government $4,243,141
Transfers $2,500,963
Use of Fund Balance $1,387,352
Total GENERAL FUND resources available for fiscal year ending June 30, 2014:$228,495,767
Paragraph One: REGULAR SCHOOL FUND
Instruction $118,092,839
Administration, Attendance, and Health $6,891,421
Pupil Transportation $9,383,265
Operation and Maintenance $14,650,799
School Food Services and Other Non-Instructional Services $0
Facilities $152,500
Debt Service and Fund Transfers $3,404,355
Technology $2,725,462
Contingency/Reserve $0
Total REGULAR SCHOOL FUND appropriations for fiscal year ending June 30, 2014:$155,300,641
To be provided as follows:
Revenue from Local Sources (General Fund Transfer)103,332,028$
Revenue from Other Local Sources $2,052,531
Revenue from the Commonwealth $43,389,921
Revenue from the Federal Government $2,863,218
Transfers $875,000
Use of Fund Balance $2,787,943
That the following sums of money be and the same hereby are appropriated for SCHOOL purposes herein specified to be apportioned as
follows for the fiscal year ending June 30, 2014:
SECTION II: REGULAR SCHOOL FUND (Fund 2000)
Page 3
Total REGULAR SCHOOL FUND resources available for fiscal year ending June 30, 2014:$155,300,641
Page 4
Paragraph One: OTHER SCHOOL FUNDS
Instruction $6,906,545
Administration, Attendance, and Health $693,748
Pupil Transportation $918,437
Operation and Maintenance $121,886
School Food Services and Other Non-Instructional Services $6,695,616
Facilities $0
Debt Service and Fund Transfers $875,000
Technology $1,000,000
Contingency/Reserve $0
Total OTHER SCHOOL FUND appropriations for fiscal year ending June 30, 2014:$17,211,232
To be provided as follows:
Revenue from Local Sources $8,355,413
Revenue from the Commonwealth $496,028
Revenue from the Federal Government $6,396,481
Transfers $1,608,615
Use of Fund Balance $354,695
Total OTHER SCHOOL FUND resources available for fiscal year ending June 30, 2014:$17,211,232
Paragraph One: OTHER SPECIAL REVENUE FUNDS
Comprehensive Services Act Program Expenditures (Fund 1551)$8,621,312
Bright Stars Program (Fund 1553)$1,169,520
Darden Towe Memorial Park (Fund 4200)$285,411
MJ Health Grant (Fund 1563)$5,000
Courthouse Maintenance Fund (Fund 9150)$44,156
Tourism Enhancement (Fund 1810)$1,627,180
Criminal Justice Grant Programs (Fund 1520)$751,590
Victim-Witness Program (Fund 1225)$117,921
Metropolitan Planning Organization Funding (Fund 1208)$10,000
Housing Assistance Fund (Fund 1227)$3,095,000
Vehicle Replacement (Fund 9200)$1,012,048
FEMA-Safer Grant (Fund 1595)$551,764
Facilities Development (Fund 1925)$956,642
Economic Development Authority (Fund 6850)$40,000
Old Crozet School Operations (Fund 8610)$74,577
Total OTHER SPECIAL REVENUE FUND appropriations for fiscal year ending June 30, 2014:$18,362,121
To be provided as follows:
Revenue from Local Sources $1,881,124
Revenue from the Commonwealth $5,880,201
Revenue from the Federal Government $3,718,144
Transfers $6,555,825
Use of Fund Balance $326,827
Total OTHER SCHOOL FUND resources available for fiscal year ending June 30, 2014:$18,362,121
That the following sums of money be and the same hereby are appropriated for OTHER PROGRAM purposes herein specified to be
apportioned as follows for the fiscal year ending June 30, 2014:
That the following sums of money be and the same hereby are appropriated for the purposes herein specified to be apportioned as follows
for the fiscal year ending June 30, 2014:
SECTION III: OTHER SCHOOL FUNDS
SECTION IV: OTHER SPECIAL REVENUE FUNDS
Page 5
Paragraph One: ADMINISTRATION
Tax/Rev System Replacement $50,000
$50,000
Paragraph Two: COURTS
Clerk of the Circuit Court System Upgrade $35,000
Court Square Maintenance/Replacement $198,511
J&DR Court Maintenance/Replacement $28,000
J&DR Phone System Replacement $20,400
Old Jail Facility Maintenance $18,540
Sheriff's Office Maintenance/Replacement Projects $20,000
$320,451
Paragraph Three: PUBLIC SAFETY
Fire/Rescue Apparatus Replacement $3,574,000
Ivy Station 14 $6,000
Seminole Trail VFD Renovation/Addition $45,000
Firearms Range Facility $481,874
County 800 Mhz Radio Replacements $609,768
Police Mobile Data Computers $144,450
Police Patrol Video Cameras $130,620
$4,991,712
Paragraph Four: PUBLIC WORKS
City/County Co-Owned Maintenance/Replacement $40,470
County Facilities Maintenance/Replacement $656,449
Ivy Landfill Remediation $523,000
Moores Creek Septage Receiving $109,441
Old Crozet School Maintenance $73,469
Storage Facility Lease-General Government $63,000
$1,465,829
Paragraph Five: COMMUNITY/NEIGHBORHOOD DEVELOPMENT
Crozet Streetscape Phase II $81,900
Master Plan Implementation $31,200
Sidewalk Construction Program $112,800
Transportation Projects $5,625
Transportation Projects and Revenue Sharing $1,045,000
$1,276,525
Paragraph Six: HEALTH AND WELFARE
DSS Document Management System $80,000
Health Department Maintenance/Replacement $14,197
$94,197
Paragraph Seven: PARKS, RECREATION & CULTURE
Parks - Maintenance/Replacement $464,710
$464,710
Paragraph Eight: LIBRARIES
City/County Branch Library Repair/Maintenance $242,927
Crozet Library $14,400
$257,327
SECTION V - GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND (Fund 9010)
That the following sums of money be and the same hereby are appropriated from the GENERAL GOVERNMENT CAPITAL IMPROVEMENTS
FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending June 30, 2014:
Page 6
Paragraph Nine: TECHNOLOGY AND GIS
County Server/Infrastructure Upgrade $421,200
Paragraph Ten: OTHER USE OF FUNDS
Future General Government Project Management Services $45,351
Paragraph Eleven: CARRY FORWARD OF FY 12/13 APPROPRIATIONS
Recommended Carry Forward $22,888,280
Recommended Carry Forward (no FY13 Expenditures)$7,004,750
$29,893,030
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2014:$39,280,332
To be provided as follows:
Revenue from Local Sources (General Fund Transfer)$1,467,298
Revenue from Local Sources (Other Transfers)$93,156
Revenue from Other Local Sources $722,358
Revenue from the Commonwealth $500,000
Bond Proceeds $4,109,823
Use of Fund Balance $2,494,667
Use of Fund Balance for Carry Forward of FY 12/13 Appropriations $29,893,030
Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2014:$39,280,332
Paragraph One: EDUCATION (SCHOOL DIVISION)
Administrative Technology $183,000
Agnor Hurt Elementary Addition/Renovation $383,601
Contemporary Learning Spaces $277,000
Instructional Technology $575,000
Murray High School Phases 1-2 Addition/Renovation $567,390
School Bus Replacement $1,541,244
School Maintenance/Replacement $5,665,294
State Technology Grant $786,000
Storage Facility Lease $150,000
Telecommunications Network Upgrade $900,000
Future School Project Management Services $133,562
$11,162,091
Paragraph Two: CARRY FORWARD OF FY 12/13 APPROPRIATIONS
Recommended Carry Forward $355,864
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2014:$11,517,955
To be provided as follows:
SECTION VI: SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND (Fund 9000)
That the following sums of money be and the same hereby are appropriated from the SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND
for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2014:
All unspent and unencumbered appropriations allocated for General Government capital projects included in Attachment B are re-
appropriated for completion of the projects. Upon completion of a capital project, the County Executive is authorized to close out the
project and transfer any unencumberered unexpended residual funds to the Capital Improvement Fund fund balance.
All unspent and unencumbered appropriations allocated for School Division capital projects included in Attachment B are re-appropriated
for completion of the projects. Upon completion of a capital project, the County Executive is authorized to close out the project and
transfer any unencumberered unexpended residual funds to the Capital Improvement Fund fund balance.
Page 7
Revenue from Local Sources (General Fund Transfer)$1,152,877
Revenue from Other Local Sources $14,982
Revenue from the Commonwealth $1,086,000
Bond Proceeds $7,014,536
Use of Fund Balance $1,893,696
Use of Fund Balance for Carry Forward of FY 12/13 Appropriations $355,864
Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2014:$11,517,955
Paragraph One: STORMWATER PROJECTS
Stormwater TMDL Maintenance Study $125,000
Stormwater Transfer $266,445
WAHS Stormwater Improvements $13,200
Water Resources Projects $12,600
Future Stormwater Project Management Services $15,092
$432,337
Paragraph Two: CARRY FORWARD OF FY 12/13 APPROPRIATIONS
Recommended Carry Forward $554,888
Recommended Carry Forward (no FY13 Expenditures)$902,553
$1,457,441
Total STORM WATER CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2014:$1,889,778
To be provided as follows:
Use of Fund Balance $432,337
Use of Fund Balance for Carry Forward of FY 12/13 Appropriations $1,457,441
Total STORM WATER CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2014:$1,889,778
All unspent and unencumbered appropriations allocated for Stormwater capital projects included in Attachment B are re-appropriated for
completion of the projects. Upon completion of a capital project, the County Executive is authorized to close out the project and transfer
any unencumberered unexpended residual funds to the Capital Improvement Fund fund balance.
SECTION VII: STORMWATER CAPITAL IMPROVEMENTS FUND (Fund 9100)
That the following sums of money be and the same hereby are appropriated from the STORM WATER CAPITAL IMPROVEMENTS FUND for
the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2014:
Page 8
Paragraph One: SCHOOL DIVISION DEBT SERVICE FUND (Fund 9900)
Debt Service - School Division $12,704,060
Total SCHOOL DIVISION DEBT SERVICE appropriations for fiscal year ending June 30, 2014:$12,704,060
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$12,428,551
Revenue from Other Local Sources $275,509
Total SCHOOL DIVISION DEBT SERVICE resources available for fiscal year ending June 30, 2014:$12,704,060
Paragraph Two: GENERAL GOVERNMENT DEBT SERVICE FUND (Fund 9910)
Debt Service - General Government $4,094,923
Total GENERAL GOVERNMENT DEBT SERVICE appropriations for fiscal year ending June 30, 2014:$4,094,923
To be provided as follows:
Revenue from Local Sources (Transfer from General Fund)$3,953,334
Revenue from Other Local Sources $141,589
Total GENERAL GOVERNMENT DEBT SERVICE resources available for fiscal year ending June 30, 2014:$4,094,923
GRAND TOTAL - DEBT SERVICE FUNDS $16,798,983
Appropriations:
Section I General Fund $228,495,767
Section II School Fund $155,300,641
Section III Other School Funds $17,211,232
Section IV Other Special Revenue Funds $18,362,121
Section V General Government Capital Improvements Fund $39,280,332
Section VI School Division Capital Improvements Fund $11,517,955
Section VII Storm Water Capital Improvements Fund $1,889,778
Section VIII Debt Service $16,798,983
$488,856,809
Less Inter-Fund Transfers ($134,695,953)
GRAND TOTAL - ALBEMARLE COUNTY APPROPRIATIONS $354,160,856
That the following sums of money be and the same hereby are appropriated for the function of DEBT SERVICE to be apportioned as follows
from the GENERAL GOVERNMENT DEBT SERVICE FUND and the SCHOOL DIVISION DEBT SERVICE FUND for the fiscal year ending June
30, 2014:
SECTION VIII: DEBT SERVICE
TOTAL APPROPRIATIONS MENTIONED IN
SECTIONS I - VIII OF THIS RESOLUTION
FOR THE FISCAL YEAR ENDING JUNE 30, 2014
RECAPITULATION:
Page 9
Paragraph One: EMERGENCY COMMUNICATIONS CENTER FUND
Emergency Communications Center $5,313,437
Total EMERGENCY COMMUNICATIONS CENTER FUND appropriations for fiscal year ending June 30, 2014:$5,313,437
To be provided as follows:
Albemarle County $2,191,183
City of Charlottesville $1,567,491
University of Virginia $673,355
Revenue from Other Local Sources $306,446
Revenue from the Commonwealth $560,825
Revenue from the Federal Government $14,137
Total EMERGENCY COMMUNICATIONS CENTER FUND resources available for fiscal year ending June 30, 2014:$5,313,437
Paragraph Two
All revenue received by any agency under the control of the Board of Supervisors included or not included in its estimate of revenue for the financing of
the fund budget as submitted to the Board of Supervisors may not be expended by the said agency under the control of the Board of Supervisors
without the consent of the Board of Supervisors being first obtained, nor may any of these agencies or boards make expenditures which will exceed a
specific item of an appropriation.
Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all
Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional, and proportionate appropriations -
the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate
revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full.
realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said
fiscal year by the Board of Supervisors.
SECTION VII
That the following sums of money be and the same hereby are appropriated from the EMERGENCY COMMUNICATIONS CENTER FUND for
the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2014:
BE IT FURTHER RESOLVED THAT the Director of Finance is hereby authorized to transfer monies from one fund to another, from time to time as
monies become available, sums equal to, but not in excess of, the appropriations made to these funds for the period covered by this appropriation
resolution.
BE IT FURTHER RESOLVED THAT the County Executive is hereby authorized to administratively approve budget transfers of unencumbered funds
of up to $50,000.00 per fund in the fiscal year from one classification, department, or project to another within the same general governmental fund.
All of the monies appropriated as shown by the contained items in Sections I through IX are appropriated upon the provisos, terms, conditions, and
provisions herein before set forth in connection with said terms and those set forth in this section. The Director of Finance (Betty Burrell) and Clerk to
the Board of Supervisors (Ella W. Jordan) are hereby designated as authorized signatories for all bank accounts.
Paragraph One
SECTION IX: EMERGENCY COMMUNICATIONS CENTER
Page 10
Clerk, Albemarle County Board of Supervisors
Aye Nay
Mr. Boyd
Mr. Dumler
Mr. Rooker
Mr. Snow
Mr. Thomas
Ms. Mallek
Allowances out of any of the appropriations made in this resolution by any or all County departments, bureaus, or agencies under the control of the
Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal
automobiles in the discharge of their official duties shall be paid at the rate established by the County Executive for its employees and shall be subject
to change from time to time.
This resolution shall become effective on July first, two thousand and thirteen.
All travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the Director of Finance.
Paragraph Six
All resolutions and parts of resolutions inconsistent with the provisions of this resolution shall be and the same are hereby repealed.
Paragraph Seven
Paragraph Five
Paragraph Three
No obligations for goods, materials, supplies, equipment, or contractual services for any purpose may be incurred by any department, bureau, agency,
or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no requisition for
items exempted by the Albemarle County Purchasing Manual shall be required; and provided further that no requisition for contractual services
involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting
department, bureau, agency, or individual, the County Attorney, and the Purchasing Agent or Director of Finance. The Purchasing Agent shall be
responsible for securing such competitive bids on the basis of specifications furnished by the contracting department, bureau, agency, or individual.
In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of
the Board of Supervisors.
Any obligations incurred contrary to the purchasing procedures prescribed in the Albemarle County
Purchasing Manual shall not be considered obligations of the County, and the Director of Finance shall not
issue any warrants in payment of such obligations.
Paragraph Four
I, Ella W. Jordan, do hereby certify that the foregoing writing is a true and correct copy of a Resolution duly adopted by the Albemarle County Board of
Supervisors by a vote of ______ to ______, as recorded below, at a meeting held on June 5, 2013.
Page 11
List of Multi-Year Capital Projects for Carry Forward into FY 13/14
General Government - Recommended Carry Forward Estimated Carry Forward
ACE Program 751,524.15
Apparatus Repl Program: E. RIVANNA ENGINE 21 80,000.00
Apparatus Repl Program: MONTICELLO-AMBULANCE 288,750.00
Apparatus Repl Program: SCOTTSVILLE-AMB 706 288,750.00
Apparatus Repl Program: SYSTEM AMBULANCE 200,000.00
City-County Branch Library Repair/Maintenance 109,999.00
Computer Assisted Mass Appraisal 370,000.00
Court Square Maint/Repl Program 352,484.89
Crozet Avenue North Sidewalk 400,000.00
Crozet Library 400,000.00
Crozet Streetscape Phase II 900,000.00
Fire Department Contingency 54,501.93
Firearms Range 914,362.10
Fire Rescue Mobile Data Computers Repl 22,356.41
Fontaine Avenue 70,000.00
GIS Project 330,730.86
Greenway Program 46,139.46
Hollymead-Powell Creek Drive 160,000.00
Ivy Fire Station 325,000.00
Ivy Landfill Remediation 711,823.34
Northside Library*8,779,032.00
Old Jail Facility Maintenance 7,258.28
Parks Maintenance 104,061.62
Places 29 Master Plan 1,170,921.12
Police Technology Upgrade 730,000.00
Public Works Facility Maintenance-General 388,376.04
Records Management 153,494.93
Seminole Trail VFD Renov/Add 3,095,000.00
Sheriff's Office Maint/Repl 10,000.00
South Pantops 425,000.00
Tax/Rev System Replacement 648,175.00
Transportation Improvement - Local 382,800.00
Contingency 217,739.00
22,888,280.13
General Government - No Expenditure - Recommended Carry Forward
Avon Street 70,992.22
City View Project 8,339.12
County Library Facilities Repair/Maintenance 24,000.00
Crozet Main Street 92,084.62
ECC Computer Aided Dispatch System 150,000.00
*This Northside Library project was approved at the May 1, 2013 Board meeting and was therefore
not included in the original list of recommended carry forward.
List of Multi-Year Capital Projects for Carry Forward into FY 13/14
ECC Emergency Telephone System 1,343,208.00
Health Department Maint/Repl 32,940.00
Keene Landfill 50,000.00
Pantops Master Plan 108,731.45
Public Works Facility Maintenance - Jessup House 31,750.00
Public Works Facility Maintenance - Wheeler Building 41,240.00
Recreation Facility 2,030,000.00
Revenue Sharing Program 2,500,000.00
Roadway Landscaping 90,625.00
Sidewalk Contingency 83,735.54
Street Lights 35,231.74
Sunridge Road 6,696.42
Voting Machine Replacements 305,175.77
7,004,749.88
School Division - Recommended Carry Forward
Greer E S Renov/Add Phase II 10,000.00
School CIP Maintenance 320,000.00
Storage Lease - Schools 5,870.00
VMF Lifts 15,000.00
Contingency 4,994.00
355,864.00
Stormwater - Recommended Carry Forward
Church Road Basin 426,000.00
Dam Break Study 59,100.00
WAHS Stormwater Improvement 62,000.00
Contingency 7,788.00
554,888.00
Stormwater - No Expenditure - Recommended Carry Forward
Multi-Facility Maintenance 360,000.00
Stormwater Management Program 417,552.86
Stormwater TMDL Study 125,000.00
902,552.86
Attachment C
RESOLUTION OF OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF A BORROWING
WHEREAS, the Albemarle County Board of Supervisors, Virginia (the “Borrower”) intends to
acquire, construct and equip the items and projects set forth in Exhibit A hereto (collectively, the
“Project”); and
WHEREAS, plans for the Project have advanced and the Borrower expects to advance its
own funds to pay expenditures related to the Project (the “Expenditures”) prior to incurring
indebtedness and to receive reimbursement for such Expenditures from proceeds of tax-exempt
bonds or taxable debt, or both.
NOW, THEREFORE, BE IT RESOLVED by the Albemarle County Board of Supervisors
that:
1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the “Bonds”) or to
incur other debt to pay the costs of the Project in an amount not currently expected to exceed
$41,017,684.
2. The Borrower intends that the proceeds of the Bonds be used to reimburse the
Borrower for Expenditures with respect to the Project made on or after the date that is no more than
60 days prior to the date of this Resolution. The Borrower reasonably expects on the date hereof
that it will reimburse the Expenditures with the proceeds of the Bonds or other debt.
3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either
(a) of a type properly chargeable to a capital account under general federal income tax principles
(determined in each case as of the date of the Expenditure); (b) a cost of issuance with respect to
the Bonds; (c) a nonrecurring item that is not customarily payable from current revenues; or (d) a
grant to a party that is not related to or an agent of the Borrower so long as such grant does not
impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of
the Borrower.
4. The Borrower intends to make a reimbursement allocation, which is a written
allocation by the Borrower that evidences the Borrower’s use of proceeds of the Bonds to reimburse
an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid
or the Project is placed in service or abandoned, but in no event more than three years after the
date on which the Expenditure is paid. The Borrower recognizes that exceptions are available for
certain “preliminary expenditures,” costs of issuance, certain de minimis amounts, expenditures by
“small issuers” (based on the year of issuance and not the year of expenditure) and expenditures for
construction of at least five years.
5. The Borrower intends that the adoption of this Resolution confirms the “official intent”
within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal
Revenue Code of 1986, as amended.
6. This Resolution shall take effect immediately upon its passage.
I, Ella W. Jordan, do hereby certify that the foregoing writing is a true and correct copy of a
Resolution duly adopted by the Albemarle County Board of Supervisors by a vote of ______ to
______, as recorded below, at a meeting held on June 5, 2013.
_________________________________
Clerk, County Board of Supervisors
Aye Nay
Mr. Boyd ___ ___
Mr. Dumler ___ ___
Ms. Mallek ___ ___
Mr. Rooker ___ ___
Mr. Snow ___ ___
Mr. Thomas ___ ___
Attachment C
Exhibit A
CAPITAL IMPROVEMENT PROGRAM
BONDED PROJECTS
FY 2013/14
Schools Amount
Agnor Hurt Elementary Addition/Renovation $383,601
Contemporary Learning Spaces $277,001
Murray High School Phases 1-2 Addition/Renovation $567,390
School Maintenance Projects $5,111,544
Telecommunications Network Upgrade $675,000
Schools Subtotal $7,014,536
General Fund Amount
County 800 MHz Radio Replacements $609,768
County Server Infrastructure Upgrade $379,080
Fire Rescue Apparatus Replacement 3,075,975
Seminole Trail VFD Renovation/Addition $45,000
General Fund Subtotal $4,109,823
TOTAL DEBT ISSUE – FY 2013/14 PROJECTS $11,124,359
PREVIOUSLY APPROPRIATED PROJECTS TO BE BONDED
Schools Amount
1. School Maintenance Projects $3,776,873
Schools Subtotal $3,776,873
General Fund Amount
1. County Server Infrastructure Upgrade $405,000
2. Crozet Library* $7,856,301
3. ECC Emergency Telephone System $556,760
4. Fire Rescue Apparatus Replacement $390,000
5. Firearms Range $522,765
6. Fire Rescue Lifepacks $362,682
7. Ivy Fire Station (Apparatus & Equipment) $752,625
8. Seminole Trail VFD Renovation/Addition $3,449,946
9. 705 Rio Road West $11,820,373
General Fund Subtotal $26,116,452
TOTAL DEBT ISSUE – ALL PROJECTS $41,017,684
*Project previously anticipated to be funded or partially funded with cash.
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Division Chief of Volunteer Services
SUBJECT/PROPOSAL/REQUEST:
Scope and essential functions for the Division Chief of
Volunteer Services position
STAFF CONTACT(S):
Foley, Walker, Davis, and Eggleston
PRESENTER (S): Eggleston
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
On April 20, 2011, the Board amended County Code Chapter 6, Fire Protection, to establish a coordinated and integrated
fire and rescue system composed of volunteer fire companies and rescue squads and the Albemarle County Department
of Fire Rescue. The ordinance specifically defined processes to facilitate collaboration, communication, and participation
for the purpose of managing and establishing policies for the coordinated fire and rescue system.
Since the ordinance was adopted in 2011, staff and the volunteers have realized that additional staff support is needed to
meet the system’s expectations in terms of the level of communications and collaboration. The system requires a position
within fire rescue that can provide more frequent and convenient communications, work to establish a greater level of
integration between the volunteer stations and the system’s strategic plan, and promote and focus on volunteer
recruitment and retention.
During the FY14 budget process, the Board approved funding for a Division Chief of Volunteer Services position for Fire
Rescue to address the needs described above. The Board requested that staff work in collaboration with the Fire and EMS
(FEMS) Board to develop the position’s scope and essential functions.
STRATEGIC PLAN:
Goal 5. Ensure the health and safety of the Community
DISCUSSION:
The fire rescue system recently completed a strategic planning process which identified the following system goals:
1) Improve relations among system partners (e.g., career and volunteer, station to station, county, etc)
2) Establish and implement consistent and accurate data collection and analysis systems to drive performance
3) Establish and begin to implement common standards across the system
4) Ensure methods are in place for community risk reduction
5) Improve methods to recruit, develop and retain both volunteer and career staff
In order to accomplish the system’s strategic goals, including the goal to unify and integrate the fire rescue system,
enhancing ways to gain full participation and input from the volunteer fire and rescue leadership is needed. The Division
Chief of Volunteer Services will play a key role in working with the volunteer leadership to solicit feedback and engage in
conversation to help prepare policies and procedures for consideration by the Fire Rescue Chief and FEMS Board.
Staff believes that the Division Chief of Volunteer Services position requires a person with a combination of executive and
operational skills and a full appreciation of the challenges faced by volunteers. Specifically, the position requires someone
who thoroughly understands the operations of a combination volunteer/career system , including the delivery of fire and
emergency medical services, local government practices and policies, and the system’s goal of balancing the need for
local autonomy and identity with the need to provide seamless, cost effective, high-quality services.
Staff developed a draft job description which included the scope and essential functions and presented the draft to the
FEMS Board on three separate occasions for feedback and input. In summary, the FEMS Board expressed the following
concerns and suggestions:
AGENDA TITLE: Division Chief of Volunteer Services
June 5, 2013
Page 2
FEMS Board Concerns Staff’s Response
A “chief” position may not be widely accepted by the
volunteers.
The title “chief” mainly refers to the how the position is
placed in the ACFR organizational structure and the pay
grade assigned based on the expectations and
complexity of the job. Staff stressed that the
implementation of the Division Chief of Volunteer
Services position does not change any currently defined
authority and responsibilities between ACFR and the
volunteer departments and that it will be important to have
volunteer participation during the interview process to
select a person with the right fit.
It may not be necessary to have a uniformed position. Explained that it is vital to have a person in the role that is
qualified as a provider of fire and emergency medical
services who can maintain a high level of proficiency in
the delivery of fire and emergency medical services and
who understands the challenges of volunteers within a
combination system. It is highly unlikely that staff will
recruit a person for this position with the required
knowledge, skills, and abilities if it is a civilian position.
The essential duties section may be too broad and
complex.
Reduced, categorized, and simplified the essential
functions area.
More focus should be placed on volunteer recruitment
and retention.
Changed the essential job functions to emphasis the role
and responsibilities for volunteer recruitment and
retention.
The position may become too involved in responding to
emergency calls.
Clarified that the main responsibility of the position as
written in the description is to provide more frequent and
convenient level of communications (including engaging
volunteers during training events and emergency scenes),
help establish a greater level of integration between the
volunteer stations and the system’s strategic plan, and
promote volunteer recruitment and retention on a more
consistent basis. The position, however, would be
available to be utilized to provide direct services during
major events and disasters, as all uniformed positions are
expected to.
Staff modified the position’s scope and essential functions based on FEMS Board input and clarified roles and
responsibilities in other cases. The attached Position Description highlights the scope and essential functions as
envisioned. The description incorporates many modifications made after receiving input from the volunteer community on
several occasions.
BUDGET IMPACT:
The FY14 budget was approved to fund the salary and benefits for the position at $92,606.
RECOMMENDATIONS:
It is recommended that the Board endorse the addition of the Chief of Volunteer Services position as presented with the
expectation that it will enhance the performance of the overall combination system through improved coordination,
communication and collaboration between and among the various volunteer departments and the career staff.
ATTACHMENTS:
A – Division Chief of Volunteer Services Position Description
Return to agenda
COUNTY OF ALBEMARLE
POSITION DESCRIPTION
JOB TITLE:
Division Chief – Volunteer Services
LOCATION: Fire/Rescue Administration Division
JOB CLASS CODE: TBD
IMMEDIATE SUPERVISOR:
Chief of Fire Rescue
PAYGRADE: 18
FLSA STATUS: Exempt
GENERAL DEFINITION OF WORK:
This position works directly for the Chief of the Fire/Rescue Department to develop and provide programs
and services in support of the volunteer fire departments and rescue squads of the coordinated fire and
rescue system (the system) for the purpose of ensuring the health of the volunteer system. The work is
performed in accordance with Departmental policies, procedures and General Orders received from a
Deputy Chief or the Fire Rescue Chief, and is reviewed through observation of results and evaluation of
reports submitted. Acts as Chief and/or Deputy Chief in their absence. Does related work as required.
ESSENTIAL FUNCTIONS:
1. In collaboration with the FEMS Board and volunteer leadership, creates, leads, and maintains a
long-range countywide comprehensive plan for the recruitment and retention of volunteers in the
delivery of emergency services to meet current needs while defining a future vision.
Defines a strategy with associated tactics for volunteer recruitment within the fire and
rescue companies of the county.
In coordination with the Training Division and FEMS Board, creates and leads the volunteer
development program (Firefighter through Officer) and manages the communication and
progression of volunteers countywide.
Designs, implements and leads comprehensive effective program(s) for the retention of
volunteers.
Develops and supports the expansion of additional volunteer opportunities within the Fire
Rescue System
Communicates expectations, policy and direction; facilitates communication from the Fire &
EMS (FEMS) Board out to the volunteer organizations and back to Albemarle County Fire
Rescue (ACFR);
2. In collaboration with the FEMS Board and volunteer leadership, develops and implements strategies
to ensure the health and welfare of the volunteer agencies and the volunteer system as a whole.
Maintains open communications between the County of Albemarle, FEMS and individual
volunteer agencies in designing, implementing and leading programs that enhance the
internal communication of the Fire / EMS system.
Serves as the liaison of the system to support the FEMS Board by participating fully in FEMS
Board meetings as staff, supporting communications, programs and activities; provide
county staff support, as needed, for the FEMS Board and executive committee; and
oversees the preparation of FEMS Boa rd and related committee agendas and meeting
documents;
Clarifies expectations, policy and direction between all levels to ensure a trusted level of
information sharing.
Ensures that new Volunteer Chiefs are educated in system process, policies, such as system
ordinance and system policies.
Designs, implements and leads comprehensive effective programs that enhance the internal
communications and working relationships.
Integrates volunteer agency plans with the system’s strategic and business plans;
Develops and maintains key performance indicators with, as determined necessary,
improvement strategies.
Participates as the principal contact for all aspects of system strategic planning as it relates
to volunteers.
Leads project teams and coordinates complex programs, utilizing highly developed project
management, written/verbal communication and presentation skills;
Participates and recommends regarding discussions related to departmental procedures,
current and proposed with a focus on maintaining realisti c expectations for volunteers while
assuring for safety of all members of the department and the community served.
Prepares an annual report to the County Board of Supervisors on the health and welfare of
the volunteer system.
3. Management responsibilities of the position include:
Manages volunteer operational and capital funding program including long range planning,
joint purchasing etc in collaboration with the FEMS Board and other ACFR divisions.
Utilizes the countywide records management system, prepares and supervises the
preparation of necessary records and reports related to volunteer activities and personnel,
and reviews reports prepared and submitted by volunteers.
Functions at both the strategic and tactical levels, working in conjunction with th e system
personnel to analyze data/issues, forecast needs, draw conclusions, and identify potential
solutions, projects consequences of proposed actions, and effectively implement
recommendations.
Plans, directs, coordinates, manages and supervises the activities of a division of the Fire
Rescue Department;
Recommends and drafts policies/procedures for department and evaluates existing
policies/procedures;
Reviews invoices and purchase orders for correctness and completeness;
Prepares Division budget and assists in preparation of the Department budget;
Promotes good relations, cooperation and exchange of information with various County,
City, State agencies, and other Fire Rescue Departments.
Represents Fire Rescue Chief as delegated
Attends meeting when assigned and provides reports as required
Performs related work as required
KNOWLEDGE, SKILLS AND ABILITIES:
Must possess strong communication, leadership, and organizational skills, as well as proven integrity in
working with volunteer organizations and the community; Knowledge of techniques and programs that will
successfully contribute to the recruitment and retention of system volunteers; Thorough knowledge of
management principles and interpersonal skills; Ability to evaluate and manage division resources and
capabilities including budget development and management, plan, organize, and supervise work, interact
effectively with a wide variety of people including volunteer and career department personnel and the
general public; Ability to communicate effectively, both orally and in writing, and make formal
presentations; Ability to work and communicate harmoniously with people of all backgrounds and remain
clear-headed in stressful situations; Excellent organizational skills with ability to work well under pressure
of deadlines and constantly changing priorities; Sufficient knowledge in volunteer fire and rescue
operations in a combination system; Thorough knowledge of fire, rescue and emergency medical services
operations; High level of competency in leadership, communication and human relations skills; Ability to
develop and evaluate teaching materials and programs; Ability to work well with the media; High level of
competency in technical communication applications such as social media, web pages, and e -newsletters.
EDUCATION AND EXPERIENCE:
Associate’s degree or any combination of education and experience equivalent to an Associate’s degree
required. Bachelor’s degree preferred. Major course work in fire science, fire protection engineering,
management, public relations, mass communications, business, psychology, public administration, human
resources or related field or any equivalent combination of experience and training which provides the
requested knowledge, skills and abilities, supplemented by fire service and technical courses as prescribed
by the Virginia Office of EMS and Virginia Department of Fire Programs. National Fire Academy Executive
Fire Officer Graduate preferred. Requires a minimum of five (5) years in progressively responsible
experience working in program management and coordinating the activities of diverse volunteer
organizations. Experience with up-to-date e-communications preferred. Experience in market research and
analysis with experience in program/project development and implementation is preferred.
SPECIAL REQUIREMENTS: Possession of a valid driver’s license issued by the Commonwealth of Virginia
will be required. Certifications include: Fire Officer II. Must sign a no tobacco use agreement prior to
employment.
PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:
Work is typically performed in both office and field settings. Frequent driving and travel. Frequent night
and weekend duties are necessary. Frequent exposure to potentially hazardous physical stress, fire,
adverse weather and hazardous substance is required. Regular contact with external civic and volunteer
organizations; volunteer fire and EMS officers; and various government agencies is required.
EVALUATION:
Performance will be evaluated on the ability and effectiveness in carrying out the above responsibilities.
Date
Approved:
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
FY13/14 Historic Preservation Funding
SUBJECT/PROPOSAL/REQUEST:
Determination of the specific use of the $13,000 in historic
preservation funding included in the FY 13/14 budget.
STAFF CONTACT(S):
Foley, Walker, Davis, Allshouse, Graham, Cilimberg, and
Benish
PRESENTER (S): N/A
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
The FY 13/14 Adopted Budget includes $13,000 identified for historic preservation purposes. At its March 11, 2013 budget
work session and April 3, 2013 meeting, the Board requested additional information on potential uses for this funding from
the Albemarle Charlottesville Historical Society and Community Development Department. As a follow-up to that
discussion, and after meeting and discussing the matter with the Historic Preservation Committee, staff is now providing a
recommendation for the Board’s consideration regarding direction on the specific use of this funding.
STRATEGIC PLAN:
Goal 4, Objective C: Maintain and preserve County-owned historic resources and facilities and work in conjunction
with key stakeholders to enhance awareness of the rich historic assets of this region.
DISCUSSION:
The Albemarle Charlottesville Historical Society requested $13,000 for the following programs:
Civil War Sesquicentennial – Battle of Rio Hill Commemoration ($8,000): This program will commemorate the
150th anniversary of the battle of Rio Hill, the only Civil War battle within this community, in March 2014. The
Virginia Sesquicentennial History Mobile will be part of the program, along with another state developed exhibit
and new local exhibit.
Community Educational Exhibitions ($5,000): These exhibits will expand a mobile exhibit program , which
began in 2012 as part of the City of Charlottesville’s Celebrate250 program, to include themes based in
Albemarle County. These exhibits will aim to introduce the community and visitors to the rich and diverse
history of the area and become a reusable resource for area schools.
Alternatively, funding could be provided to support historical preservation efforts through the Historic Preservation
Committee. At its April 2013 meeting, the Historic Preservation Committee supported the use of this funding as
proposed by the Historical Society, with a request that any unused funds be allowed to fund an intern to help with
updating the County’s GIS information on Registered Historic Resources.
BUDGET IMPACT:
The FY 13/14 Adopted Budget includes $13,000 for Historic Preservation purposes.
RECOMMENDATIONS:
Staff recommends that the Board authorize the expenditure of $13,000 as proposed by the Albemarle Charlottesville
Historical Society with the condition that any unused funds be returned to the County to be used by Community
Development for assistance with updating the County’s GIS information on Registered Historic Resources. Based on
the Board’s direction, staff will prepare an appropriation for approval at a future Board meeting.
Return to consent agenda
Return to regular agenda
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Capital Improvement Program Process
SUBJECT/PROPOSAL/REQUEST:
Approve Capital Improvement Program Process
Revisions and related charters
STAFF CONTACT(S):
Foley, Letteri, Davis; Allshouse, and Henry
PRESENTER (S): N/A
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The Capital Improvement Program (CIP) process is a two-year planning cycle which begins with a detailed review of ten-
year needs and the development of the five-year capital plan in the first year and a streamlined review of amendments to
the existing CIP in the second year. For either year of the two-year planning cycle, preparation of the CIP is an interactive
process that takes approximately six to eight months.
In support of Goal #2 (“Provide community facilities that meet existing and future needs”), one of the subteams working on
this goal focused on improvements to the evaluation practices and procedures used to assess the community’s facility
needs. During last year’s cycle, representatives of the subteam attended meetings of the Technical Review Commi ttee
(TRC) and the Oversight Committee (OC) to observe and evaluate the CIP review and approval process and consider
recommendations for improvements.
During this year’s CIP work sessions, staff reviewed the proposed recommendations with the board, which are
summarized below. The purpose of this agenda item is to seek board approval of process changes, modifications to the
Technical Review and Oversight Committee charters, and implementation of a Financial Review Committee to assist OFD
and OMB in developing a balanced five-year CIP.
STRATEGIC PLAN:
Goal 2: Provide community facilities that meet existing and future needs
DISCUSSION:
During the FY 14 CIP development process, several recommendations were forwarded to the Board from the TRC
and the OC to revise the CIP development process.
Revise the Two-Year Cycle: The recommended revision maintains a two-year planning cycle but allows new
project requests for the five-year CIP during both cycles; the ten-year Capital Needs Assessment (CNA) would
continue to be updated every other year in the second-year. This revision supports the previous change in tax
assessments from once every two years to the current practice of annual assessments and ensures the
County is able to take advantage of current capital opportunities if revenues become available.
Incorporate a Financial Review Committee into the process: Develop a Financial Review Committee (FRC)
Charter and identify its responsibilities: The FRC will include representatives from the Finance Department
and the Committee will review the Capital revenue and debt assumptions (current and projected requests) to
assure that they are accurate and have been well researched and documented. The FRC’s review will provide
the base scenario for the TRC’s ranked projects and together provide a recommended scenario. The FRC will
review OC’s scenarios and final recommendation to assure that the recommended five-year CIP is aligned
with approved financial policies. The FRC will meet at least 3 times throughout the cycle: review base
assumptions in September, review TRC recommendations in October, and review OC recommendations in
November. The membership of the FRC is the TRC Facilitator, an OMB representative, a Finance
Department representative and a School Division representative.
AGENDA TITLE: Capital Improvement Program Process
June 5, 2013
Page 2
Revise the TRC Charter and the Committee’s responsibilities: The revision will change the primary deliverable
of the TRC from a balanced five-year CIP to be a ranked summary of projects. Forwarding a balanced five-
year CIP will be a joint effort of the TRC and FRC; the process of balancing will primarily be FRC’s
responsibility while TRC will provide project opportunities for various financial scenarios.
Revise the OC Charter to establish the Director of OFD as the co-facilitator for the OC.
BUDGET IMPACT:
There is no budget impact for this action item.
RECOMMENDATIONS:
Staff recommends the Board approve the revised charters for the TRC (Attachment A) and the OC (Attachment B),
and approve the FRC Charter (Attachment C) to implement the following changes to the CIP Process:
Maintain a two-year CIP to the Board planning cycle that allows new requests each year of the cycle and
amends the CNA (years 6-10) every other year in the second year of the planning cycle;
Revise the TRC Charter to reflect the primary deliverable of TRC will be a ranked summary of projects and, in
consultation with the FRC, forwarding a balanced five-year CIP to the Board;
Revise the OC Charter to establish the Director of OFD as the co-facilitator for the OC; and
Implement the FRC Recommendation.
ATTACHMENTS:
A-Technical Review Committee Charter (Revised)
B-Oversight Committee Revised Charter (Revised)
C-Financial Review Committee Charter
Return to consent agenda
Return to regular agenda
ATTACHMENT A
Capital Program Technical Review Committee Charter
Charge: The Capital Improvement Program (Capital Program) is the planning guide for County
expenditures for major capital facilities and equipment and includes a five-year approved Capital
Improvement Plan (CIP) balanced to revenues and a Capital Needs Assessment (CNA) to identify long-
term capital needs beyond the five-year CIP. The Capital Program Technical Review Committee will
assist the County in the Capital Program process by assuring that the technical aspects and costs of each
of the requested projects have been well researched and documented. The team will also review,
evaluate and document the need for each project and make recommendations for priority funding based
on the established capital project evaluation criteria. The Capital Program Technical Review Committee
will report their recommendations to the County Executive’s Office and the Capital Program Oversight
Committee.
Member Responsibilities:
Review all project requests for clarity, accuracy and appropriate timing;
Meet with project submitters to clarify requests and propose revisions, if needed;
Rank requested projects based on established evaluation criteria;
Review available revenues and debt service requirements for project requests based on
approved County financial policies;
Prioritize projects based on their ranking and available revenues;
Together with the Financial Review Committee, develop a recommended CIP scenario (s) for the
five-year CIP and the five-year CNA based on revenue projections approved by the Financial
Review Committee;
Forward the joint recommendation to the Capital Program Oversight Committee for their review.
Committee Composition: The Capital Program Technical Review Committee is recommended to be
composed of the following members:
Director of Office of Facilities Development (Facilitator)
Director of General Services
Director of Building Services
Director of Planning or Chief of Planning
Executive Director, Fiscal Services
Chief of Police or Chief of Fire Rescue1
Senior Project Manager
Budget Analyst
1Public Safety Representative alternates.
The Office of Facilities Development’s Director will serve as the facilitator to ensure that the Committee’s
work is documented and effectively communicated.
Time Frame:
The CIP Technical Team will meet as needed during the month of October.
Return to exec summary
ATTACHMENT B
Capital Program Oversight Committee Charter
Charge: The Capital Improvement Program (Capital Program) is the planning guide for County
expenditures for major capital facilities and equipment and includes a five-year approved Capital
Improvement Plan (CIP) balanced to revenues and a Capital Needs Assessment (CNA) to identify long-
term capital needs beyond the five-year CIP. The Capital Program Oversight Committee will assist the
County in the Capital Program process by reviewing and evaluating the recommended Capital
Improvement Program brought forward by the Capital Program Technical Review Committee. The
Committee will assure that the proposed Capital projects are aligned with County policies, established
priorities, guiding principles and long term vision, as defined in the County’s Strategic Plan. The
Committee will also assure that the recommended five-year CIP is aligned with approved financial policies
and that the County’s financial stability is maintained through the prudent use of its revenues. The
Capital Program Oversight Committee will report its recommendations directly to the County Executive.
Member Responsibilities:
Review the recommended Capital Improvement Program presented by the Capital Program
Technical Review Committee;
Ensure that the proposed project ranking is properly and consistently applied;
Propose modifications/improvements to the project ranking system;
Ensure that all Capital projects carry out the County’s long-range goals and objectives;
Ensure that the recommended five-year CIP addresses County needs through the proper timing,
prioritization and balance of local government and school division projects;
Ensure that County revenues are used wisely to address the County’s capital needs and that the
recommended CIP conforms to approved financial policies, including the use of on-going
revenues and borrowed funds;
Propose revisions or adjustments to the five-year CIP proposed by the Capital Program Technical
Review Committee, if needed;
Recommend a five-year CIP with any documented revisions to the County Executive.
Team Composition:
Two members of the Albemarle County Board of Supervisors
Two members of the Albemarle County School Board
One Planning Commission representative
One community/business representative
Staff Support:
Assistant County Executives
Assistant Superintendents of Schools
Director of Facilities Development
Director of Management and Budget
Director of Finance
The Director of Facilities Development and the Director of Management and Budget will serve as co-
facilitators to ensure that the Committee’s work is documented and effectively communicated.
Time Frame:
The Capital Program Oversight Committee will meet during the month of November.
Return to exec summary
ATTACHMENT C
Capital Program Financial Review Committee Charter
Charge: The Capital Improvement Program (Capital Program) is the planning guide for County
expenditures for major capital facilities and equipment and includes a five-year approved Capital
Improvement Plan (CIP) balanced to revenues and a Capital Needs Assessment (CNA) to identify long-
term capital needs beyond the five-year CIP. The Financial Review Committee (FRC) will assist the
County in the Capital Program process by reviewing the Capital revenue and debt assumptions (current
and project requests) to assure that they are accurate and have been well researched and documented.
The FRC’s will review provide the base scenario for Technical Review Committee’s ranked projects and
together provide a recommended scenario. The FRC will review Oversight Committee’s scenarios and
final recommendation to assure that the recommended five-year CIP is aligned with approved financial
policies. The Capital Program Financial Review Committee will report their recommendations to the
appropriate Committee , Board, or Staff.
Member Responsibilities:
Review all current revenues for accuracy and appropriate timing including the use of on-going
revenues and borrowed funds based on approved County financial policies;
Review all project requests to clarify and/or identify revenues or offsets including the use
borrowed funds, for accuracy, and for appropriate timing based on approved County financial
policies;
Review current debt service schedule for accuracy and appropriate timing based on approved
County financial policies;
Ensure scenario(s) developed for the five-year CIP are aligned with approved financial policies
and that the County’s financial stability is maintained through the prudent use of its revenues
Ensure scenario(s) developed for the five-year CNA are aligned with approved financial policies
and that the County’s financial stability is maintained through the prudent use of its revenues
Together with the Technical Review Committee, develop a recommended CIP scenario (s) for the
five-year CIP and the five-year CNA based on revenue projections approved by the Financial
Review Committee;
Forward recommendations to the requesting Committee, Board, or staff.
Committee Composition: The Capital Program Financial Review Committee is recommended to be
composed of the following members:
OMB representative
Finance Department representative
School Division representative
TRC Facilitator
The OMB Representative will serve as the facilitator to ensure that the Committee’s work is documented
and effectively communicated.
Time Frame:
The Capital Program Financial Review Committee will meet a minimum of three times during the cycle:
base assumptions review, Technical Review Committee Scenario(s), and the Oversight Committee
Scenario(s).
Return to exec summary
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
RSWA Support Agreements
SUBJECT/PROPOSAL/REQUEST:
Extension of agreements with RSWA to provide services
to the County through December 2013
STAFF CONTACT(S):
Foley, Walker, Davis, Graham, Shadman
PRESENTER (S): N/A
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: X INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
Over the last year, the County has considered alternatives to continuing solid waste services with the Rivanna Solid Waste
Authority (RSWA). The County did not provide notice to RSWA by January 1, 2013 to extend the current funding
agreements for services at the Ivy Materials Utilization Center (MUC) and the McIntire Road Recycling Center to FY14 so
that the County could pursue other options. In doing so, County staff recognized that the County would need temporary
agreements with RSWA for RSWA to continue providing services for the period of July 1, 2013 (the expiration date of the
current agreements) until the County begins to manage those services, which is anticipated to be on or before January 1,
2014. The attached amendments to the current agreements (Attachments A and B) are provided to serve this purpose.
STRATEGIC PLAN:
2. Provide community facilities that meet existing and future needs
DISCUSSION:
The Amendment No. 1 to Ivy Material Utilization Center Programs Agreement (Attachment A) continues the same
funding arrangement for RSWA services at the MUC from July 2013 through December 2013. With the exception of
the effective dates, the terms and conditions of this agreement are the same as the current agreement.
The Amendment No. 1 to Local Government Support Agreement for Recycling Programs (Attachment B) continues
the same funding arrangement for RSWA services at the McIntire Road Recycling Center from July 2013 through
December 2013. With the exception of the effective dates, the terms and conditions of this agreement are the same
as the current agreement. It is noted that this agreement will also include the City as a participant, while the MUC
agreement does not.
Finally, the County is currently soliciting proposals for services to begin on or before January 1, 2014, and staff
anticipates a selected proposal will be brought to the Board in July 2013. If the Board agrees to accept the proposal,
these agreements would be allowed to expire in December 2013. If the Board determines RSWA continues to provide
the best option for County services, staff would then work with RSWA to amend these agreements to continue
services past December 2013.
BUDGET IMPACT:
Based on historical payments to RSWA under the agreements, it is anticipated that between $150,000 and $200,000
will be expended between July and December of 2013. $300,000 of funding was included in the FY14 Budget.
RECOMMENDATIONS:
Authorize the County Executive to sign the two attached agreements with RSWA on behalf of the County, subject to
approval as to content and form by the County Attorney.
ATTACHMENTS:
A – Local Support Agreement for RSWA Services at Ivy MUC
B – Local Support Agreement for RSWA Recycling Services
Return to consent agenda
Return to regular agenda
ATTACHMENT A
1
AMENDMENT NO. 1 TO
IVY MATERIAL UTILIZATION CENTER PROGRAMS AGREEMENT
BETWEEN
THE COUNTY OF ALBEMARLE
AND
THE RIVANNA SOLID WASTE AUTHORITY
This Amendment No. 1 to the Ivy Material Utilization Center Programs Agreement
(this “Amendment”) is made this ___day of ___________, 2013 by and between the County of
Albemarle, Virginia (the “County”) and the Rivanna Solid Waste Authority (the “Authority”,
individually a “Party”, and together referred to as the “Parties”).
WHEREAS, the County and the Authority entered into a certain Ivy Material Utilization
Center Programs Agreement dated August 23, 2011 (the “Agreement”), providing
for the County’s financial support for, and the Authority’s op eration of, the Ivy
MUC; and
WHEREAS, the Agreement provided that such financial support and operations continue
through the Authority’s fiscal year ending June 30, 2012, with the County
retaining an exclusive option to extend the Agreement for two successive
one-year periods by giving prior written notice to the Authority; and
WHEREAS, the County exercised its first option to extend the term of the Agreement through
June 30, 2013, but elected not to exercise its second option to extend the term
through June 30, 2014;
WHEREAS, the County desires to extend the Agreement for six months through December 31,
2013; and
WHEREAS, in accordance with the County’s request, the Authority declined to exercise an
exclusive five-year option available to the Authority, effective July 1, 2013
through June 30, 2018 under a Disposal Agreement between the Authority and
Waste Management, and is pursuing a new disposal agreement for solid waste
received at the Ivy MUC for a shorter term ending December 31, 2013; and
WHEREAS the termination of the existing Disposal Agreement will result in less solid waste
tonnage being brought to the Ivy MUC by Waste Management and less revenue
for the Authority, requiring the Authority to reduce the hours of operation of the
Ivy MUC to achieve a corresponding reduction in operating expenses.
NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 4. Section 4 of the Agreement, entitled “Quarterly
Payments,” is amended by inserting the following sentences at the end of such section:
For the fiscal year beginning July 1, 2013, the County agrees to make
payments to the Authority on the first day of July and October, each payment
equal to one-quarter of the Authority’s proposed annual budget for that fiscal
year. Within thirty (30) days of completion of the audited financial statements
for the fiscal year ending June 30, 2014, the County shall make a subsequent
ATTACHMENT A
2
payment to, or receive a refund from, the Authority based upon the difference
between the budgeted and actual revenues and expenses as provided in
Section 5 below.
2. Amendment to Section 5. Section 5 of the Agreement, entitled “Increase or
Decrease in the Ivy Material Utilization Center Deficit,” is amended by inserting the following
sentence at the end of such section:
For the fiscal year beginning July 1, 2013, the Authority shall adopt an annual
budget that shall include a December 31, 2013 expense target equal to one-
half of the annual budget amount for all cost centers that affect the total Ivy
MUC expenses. Upon completion of the audited financial statements of the
Authority for the fiscal year ending June 30, 2014, the accounting of increases
or decreases in actual Ivy MUC expenses (including allocations to Ivy
Transfer Station and Ivy Operations from Administration) and reductions or
increases in revenues, shall be based upon the full accrual accounting of those
expenses and revenues as of December 31, 2013.
3. Amendment to Section 6. Section 6 of the Agreement, entitled “Term of
Agreement,” is amended and restated as follows:
6. Term of Agreement
This Agreement shall be effective upon execution and the County’s financial
participation requirements shall be retroactive to July 1, 2011 and shall
continue through December 31, 2013.
4. New Section 15. A new Section 15 is inserted into the Agreement as follows:
15. Labor Force.
The obligation of the Authority to provide the services at the Ivy MUC
required of it hereunder is contingent upon the Authority’s ability to retain an
adequate labor force to provide such services.
5. Miscellaneous. Capitalized terms used herein shall have the meanings ascribed
to them in the Agreement unless otherwise specifically defined herein. Except as expressly
modified hereby, all other terms and conditions of the Agreement shall remain unchanged and
shall continue in full force and effect. This Amendment may be executed in two or more
counterparts, each of which shall be deemed an original, and all of which together shall
constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
ATTACHMENT A
3
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates below.
COUNTY OF ALBEMARLE:
______________________________ __________________
Thomas C. Foley Date
County Executive
RIVANNA SOLID WASTE AUTHORITY:
Thomas L. Frederick, Jr. Date
Executive Director
Return to exec summary
47320106_4
ATTACHMENT B
1
AMENDMENT NO. 1 TO
LOCAL GOVERNMENT SUPPORT AGREEMENT FOR RECYCLING PROGRAMS
AMONG
THE CITY OF CHARLOTTESVILLE
THE COUNTY OF ALBEMARLE
AND
THE RIVANNA SOLID WASTE AUTHORITY
This Amendment No. 1 to the Local Government Support Agreement for Recycling
Programs (this “Amendment”) is made this ___day of ___________, 2013 by and among the
City of Charlottesville, Virginia (the “City”), the County of Albemarle, Virginia (the
“County”) and the Rivanna Solid Waste Authority (the “Authority”, individually a “Party”,
and together referred to as the “Parties”).
WHEREAS, the City, the County and the Authority entered into a certain Local Government
Support Agreement for Recycling Programs dated August 23, 2011 (the
“Agreement”) providing the terms of the City’s and County’s shared financial
support and Authority’s operation of the Recycling Services; and
WHEREAS, the Agreement provided that such financial support and operations continue
through the Authority’s fiscal year ending June 30, 2012, with the City and
County retaining an exclusive option to extend the Agreement for two successive
one-year periods by giving prior written notice to the Authority; and
WHEREAS, the City and County exercised their first option to extend the term of the
Agreement through June 30, 2013, but the County elected not to exercise its
second option to extend the term through June 30, 2014; and
WHEREAS, the County desires to extend the term of the Agreement for six months through
December 31, 2013, and the City is agreeable to an extension for such period.
NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 2. Section 2 of the Agreement, entitled “Quarterly
Payments,” is amended by inserting the following sentences at the end of such section:
For the fiscal year beginning July 1, 2013, the City and the County each agree
to make payments to the Authority on the first day of July and October, each
payment equal to one-quarter of the Authority’s proposed annual budget for
that fiscal year for recycling programs. Within thirty (30) days of completion
of the audited financial statements for the fiscal year ending June 30, 2014,
the City and the County shall each make a subsequent payment to, or receive a
refund from, the Authority based upon the difference between the budgeted
and actual revenues and expenses as provided in Section 3 below.
ATTACHMENT B
2
2. Amendment to Section 3. Section 3 of the Agreement, entitled “Increase or
Decrease in the Recycling Operations Deficit,” is amended by inserting the following sentence at
the end of such section:
For the fiscal year beginning July 1, 2013, the Authority shall adopt an annual
budget that shall include a December 31, 2013 expense target equal to one-
half of the annual budget amount for all cost centers that affect the total
Recycling Services expenses. Upon completion of the audited financial
statements of the Authority for the fiscal year ending June 30, 2014, the
accounting of increases or decreases in actual Recycling Services expenses
(including Administrative Services expenses as defined in Section 1 of the
Recycling Agreement) and reductions or increases in revenues, shall be based
upon the full accrual accounting of those expenses and revenues as of
December 31, 2013.
3. Amendment to Section 4. Section 4 of the Agreement, entitled “Term of
Agreement,” is amended and restated as follows:
4. Term of Agreement
This Agreement shall be effective upon execution and the financial
participation requirements shall be retroactive to July 1, 2011 and shall
continue through December 31, 2013.
4. New Section 13. A new Section 13 is inserted in the Agreement, as
follows:
13. Labor Force.
The obligations of the Authority to provide the Recycling Services required of
it hereunder is contingent upon the Authority’s ability to retain an adequate
labor force to provide such services.
5. Miscellaneous. Capitalized terms used herein shall have the meanings ascribed
to them in the Agreement unless otherwise specifically defined herein. Except as expressly
modified hereby, all other terms and conditions of the Agreement shall remain unchanged and
shall continue in full force and effect. This Amendment may be executed in two or more
counterparts, each of which shall be deemed an original, and all of which together shall
constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
ATTACHMENT B
3
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates
below.
CITY OF CHARLOTTESVILLE:
______________________________ __________________
Maurice Jones Date
City Manager
COUNTY OF ALBEMARLE:
______________________________ __________________
Thomas C. Foley Date
County Executive
RIVANNA SOLID WASTE AUTHORITY:
Thomas L. Frederick, Jr. Date
Executive Director
Return to exec summary
47320148_4
Page 1 of 4
Culpeper District
Albemarle County Monthly Report
June 2013
Special Issues
Public hearing for SSYP scheduled for June 12.
Preliminary Engineering
PROJECT LAST MILESTONE NEXT MILESTONE AD DATE
Route 708, Dry Bridge Road
Bridge Replacement over RR Right of Way Advertisement May 2013
Route 53 Safety Project – Intersection
Improvements at Route 729 Right of Way Advertisement October 2013
Route 616, Black Cat Road
Bridge Replacement over RR Design Public Hearing Right of Way – May
2013 March 2014
Route 677, Broomley Road
Bridge Replacement over RR Design Public Hearing Right of Way –
August 2013 December 2014
Route 637, Dick Woods Road
Bridge Replacement over Ivy Creek Design Public Hearing Right of Way –
August 2013 December 2014
Route 29 Widening, Ashwood to
Hollymeade Town Center Preliminary Design Public Hearing December 2015
Route 250, Bridge replacement over
Little Ivy Creek Preliminary Design Public Hearing January 2018
Route 774, Bear Creek Road, Unpaved
Road -- Project Scoping –
2016 November 2019
Route 703, Pocket Lane, Unpaved
Road -- Project Scoping –
2016 November 2019
CITY OF CHARLOTTESVILLE:
PROJECT LAST MILESTONE NEXT MILESTONE AD DATE
Best Buy Ramp Design Public Hearing Right of Way –
Summer 2013 November 2014
Page 2 of 4
Construction Activities
Route 29 Bypass (FO)0029-002-844
Scope: Design and construction 6.2 miles of highway between Route 250 to north of South
Fork of the Rivanna River.
Next major milestone: Submit Environmental Assessment to FHWA
Contract Completion Date: September 16, 2016
Only activities authorized being performed to include IJR/Traffic Studies for northern and
southern termini. If FONSI issued by FHWA, remaining PE activities such as Final design,
RW & CN activities can be initiated. Citizen Information Meeting and Public Hearings to be
scheduled at a later date. Additional NTP 1 activities have been authorized including limited
non-destructive geotechnical services in support of the EA Re-evaluation, surveying activities
in support of the EA Re-evaluation, and stream and wetland delineations.
McIntire Interchange 0250-104-103, PE101
Scope: Construct Interchange at McIntire Road and Rte 250
Next Major Milestone: Utility Relocations
Contract Completion date: July 2, 2015.
Project Construction started on March 4, 2013.
Guardrail Repair GR07-967-096, N501
Scope: Guardrail repairs – on call – District wide.
Next Major Milestone: Contract Renewal – 2nd term
Contract Completion date: July 1, 2013.
McCormick Road 0302-002-152,B650
Scope: Superstructure replacement.
Next Major Milestone: Pre-construction meeting, April 18th. Road Closure, May 20th.
Contract Completion: July 31, 2013.
Millington Road 0665-002-6142
Scope: Superstructure replacement, State Forces.
Next Major Milestone: Road Closure, June 10th.
Proposed Completion: July 31, 2013.
McIntire Road U000-104-102, C501
Scope: Construct New Two Lane Road, Bridge and Pedestrian Path.
Next major Milestone: Place stone for bike trail and construct final paving.
Contract Completion: October 15, 2013
Surface Treatment Schedule
Scope: Surface Treat various roads.
Next Major Milestone: Contractor planning to begin work in Albemarle County in May.
Contract Completion: October 31, 2013 (Contractor should complete work in Albemarle
County in June)
Page 3 of 4
Slurry Seal Schedule
Scope: Slurry Seal various roads.
Next Major Milestone: Pavement Marking
Contract Completion: October 31, 2013.
Plant Mix Schedule
Scope: Plant mix overlay of various roads.
Next Major Milestone: Begin work. Contractor plans to begin work around mid-April, Rte 29
south of Charlottesville.
Contract Completion: December 6, 2013
Rte 53 HSIP Projects (NFO)0053-002-S30, S31, S32, M501
Scope: Curve improvements at 3 locations on Route 53.
Next Major Milestone: Preconstruction Conference and Project Startup
Contract Completion: September 25, 2013
Traffic Engineering Studies
Completed
Route 672 Blufton Road: Speed study completed; resolution completed; sign installation
pending. VDOT Study Number- 003-0672-20130115-011
Route 20, Scottsville: School bus stop ahead signing review; Report completed; sign installation
completed. VDOT Study Number - 003-0020-20130305-010
Route 20 @ Route 250: Intersection pavement marking review; Report completed; pavement
marking installation pending. VDOT Study Number - 003-0250-20130301-006
Route 692, Plank Road: School bus stop ahead signing review; Report completed; Sign
installation pending. VDOT Study Number - 003-0692-20130305-010
Route 676, Tilman Road @ Route 250: Safety review; Report completed; pavement marking
installation pending. VDOT Study Number - 003-0676-20130305-007
Under Review
Route 743, Hydraulic Road and Route 29: Safety review of left turns along hydraulic and u-
turns; draft complete; pending. VDOT Study Number - 003-0743-20130305-007
Route 1428, Huntington Road, and Route 651, Free State Road: Multi-Way Stop review;
pending. VDOT Study Number - 003-1428-20130319-023
Route 250 and Route 20: Crosswalk review; pending. VDOT Study Number - 003-1116-
20130403-020
Route 29 and Route 649, Airport Rd: Signing review; pending. VDOT Study Number - 003-
0029-20130403-010
I-64 E @ Route 20 on ramps: Signing review; pending. VDOT Study Number - 003-0020-
20130408-010
Route 29 @ Britts Mtn. Hollow: Signing review; pending. VDOT Study Number - 003-0029-
20130410-010
Route 866, Greenbriar Drive @ Route 1427, Old Forge Road: Signing review; pending. VDOT
Study Number - 003-0866-20130422-010
Route 600, Watts Passage and Route 641, Burnley Station Road: Sight distance review;
pending. VDOT Study Number - 003-0600-20130425-008
Route 708 @ 2722 Red Hill Road: Signing review; pending. VDOT Study Number - 003-0708-
20130425-010
Page 4 of 4
Route 151 Critzer Shop Road @ Route 803 Goodloe Road: Signing review; pending. VDOT
Study Number - 003-0151-20130425-010
Route 250 @ at Seven Oaks Farm (just east of Rt. 690): Signing review; pending. VDOT Study
Number - 003-0250-20130425-010
Maintenance Activities
Limbing Operations on various Secondary Routes
Machining/Grading/Applying stone to non-hard surfaces roadways
Pipe Cleaning and Ditching Operations
Pothole Patching Operations
Debris Removal from March 6th Storm
Joel DeNunzio Virginia Department of Transportation
Charlottesville Residency Administrator 701 VDOT Way
Charlottesville, VA 22911
Points of Interest
AIRPORT
COLLEGE/UNIVERSITY
COMMUNITY
FIRE/RESCUE STATION
GOVERNMENT
HOSPITAL
LIBRARY
POLICE STATION
POST OFFICE
RECREATION/TOURISM
SCHOOL
Parcel Info
Parcels
Map is for Display Purposes Only • Aerial Imagery from the Commonwealth of Virginia and Other Sources May 17, 2013
GIS-Web
Geographic Data Services
www.albemarle.org
(434) 296-5832
Legend
(Note: Some items on map may not appear in legend)
1082 ft
Points of Interest
AIRPORT
COLLEGE/UNIVERSITY
COMMUNITY
FIRE/RESCUE STATION
GOVERNMENT
HOSPITAL
LIBRARY
POLICE STATION
POST OFFICE
RECREATION/TOURISM
SCHOOL
Parcel Info
Parcels
Map is for Display Purposes Only • Aerial Imagery from the Commonwealth of Virginia and Other Sources May 16, 2013
GIS-Web
Geographic Data Services
www.albemarle.org
(434) 296-5832
Legend
(Note: Some items on map may not appear in legend)
295 ft
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Virginia Tourism Development Financing Program
SUBJECT/PROPOSAL/REQUEST:
Follow up discussion on the Virginia Tourism
Development Program
STAFF CONTACT(S):
Foley, Davis, Kamptner, Catlin, Stimart
PRESENTER (S): Lee Catlin
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The State has established a financing program (the Virginia Tourism Development Financing Program, hereinafter, the
“Program”) for qualified Virginia tourism development projects. The Program enables localities to provide ec onomic and
regulatory incentives for tourism development projects that are identified as critical to local economic development and
are developed in partnership with developers, localities, financial institutions, the Virginia Tourism Corporation and the
Virginia Resources Authority. The economic incentives under the Program allow approved tourism projects to receive a
portion of the State and Local tax revenue generated from the project site , as well as a matching contribution from the
developer to provide gap financing for up to 20% of the project's total cost. The key to the program is that it applies new
tax revenues generated from the project site to provide the gap financing. Because only new revenues are used, it does
not erode the locality’s existing tax revenues.
This program was introduced to the Board of Supervisors at its April 3 meeting by County staff and representatives from
the Virginia Tourism Corporation and the Virginia Resources Authority. During that discussion, the Board directed staff to
provide additional information, including specific critical tourism infrastructure deficiencies that might be appropriate for
consideration for this program.
STRATEGIC PLAN:
Goal 3 - Encourage a diverse and vibrant local economy
DISCUSSION:
The following highlights are provided as background for the current discussion. In order for a project to be eligible for
the gap financing incentive program, a locality must, by ordinance:
1. Establish a tourism zone
Virginia Code § 58.1-3851 enables localities to establish, by ordinance, one or more tourism zones. Projects in
tourism zones are eligible for economic and regulatory incentives, such as reductions in fees and pledges of gross
receipt taxes, for up to 20 years. The locality determines which incentives will be available to a project. A tourism
zone can be established solely for the purpose of providing regulatory incentives or solely for the purpose of providing
access to the Virginia Tourism Development Financing Program if desir ed. Once an initial tourism zone is
established by the Board, the County maintains the right and flexibility to adjust the boundaries in any way it chooses
– simply by amending the local ordinance – and it does not require the State’s approval. Additions to a Tourism Zone
do not have to be contiguous to an existing zone, and there is no limitation on the Tourism Zone’s acreage or
percentage of total acreage.
2. Adopt a tourism development plan
Localities interested in pursuing the financing must submit a Tourism Development Plan, which will be reviewed and
certified by the Virginia Tourism Corporation (VTC). The purpose of the plan is to (1) identify the deficiency the
proposed project will fill; (2) provide accurate representations of a locality’s curren t tourism products, assets,
infrastructure, marketing efforts and visitor profiles; and (3) show the return on investment the proposed project will
have to the local tourism economy. Upon approval of the Tourism Development Plan by VTC, the locality must adopt
the plan by ordinance. VTC advises localities throughout the approval process.
AGENDA TITLE: Virginia Tourism Development Financing Program
June 5, 2013
Page 2
3. Authorize a proposed project to qualify for gap financing.
Once the plan is adopted, the locality must adopt an ordinance authorizing a tourism project. While many types of
tourism related projects may be considered for this Program, localities have the absolute ability to set clear criteria for
projects they will consider, and any project that is proposed for this Program must be identified as critical to meet a
specific deficiency in the Tourism Development Plan in order to be eligible for the Program. A clear understanding
and proof of how a proposed tourism project will meet an identified deficiency must be included in the Tourism
Development Plan.
Identification of Priority Tourism Deficiencies
During the April 3 Board discussion on this topic, Board members asked what type of tourism deficiencies might
reasonably be considered for this Program, correctly noting that many areas of the County’s tourism industry would
not seem to be appropriate priorities. Staff has analyzed the County’s tourism assets and infrastructure to identify
priority tourism infrastructure deficiencies based on the County’s tourism marketing goals and objectives. One
deficiency that became immediately obvious from the analysis is the lack of sufficient tourism lodging options in the
western Albemarle area.
The attached map (Attachment A) illustrates the tourism assets in western Albemarle County, including Monticello
Artisan trail sites, wineries and breweries, County parks, the Shenandoah National Park, the Skyline Drive/Blue Ridge
Parkway, orchards, and other agritourism attractions. The map also shows the location of existing hotels that
accommodate 30 guests or more in the County and the City of Charlottesville. The analysis also found:
Crozet is a destination with evolving urban amenities that are attractive to visitors, including restaurants and a
developing downtown, along with supporting activities in Old Trail.
In addition to being a destination in its own right, Crozet is strategically located between Charlottesville and
popular destinations along Route 151 in Nelson County.
Crozet is a gateway to many of the County’s most popular and attractive tourism assets , and the County is
focusing attention on promoting Crozet as a visitor and tourism hub.
The winery and brewery industries are generating significant interest in overnight stays for larger groups, and
at least 11 such establishments are located within a 12 mile radius of downtown Crozet.
There are no public lodging establishments in western Albemarle County other than a limited number of bed
and breakfast establishments within a 10-15 mile radius of Crozet. However, none are located downtown
within walking distance of amenities and none can accommodate more than 12 guests at a time, making them
insufficient for groups of any size.
The growing population in Crozet creates associated lodging needs for family and other visits.
The growing professional community in Crozet creates associated lodging needs and opportunities to support
training and educational programs, professional gatherings, and other business-related activities.
All of these factors underscore the tourism lodging deficiency in western Albemarle County as one area of opportunity
for participation in the Virginia Tourism Development Financing Program. If a tourism zone is established to
encompass the Crozet development area, the Program could be used to incentivize the development of a hotel in
Crozet based on job and investment levels determined by the County.
Financial Implications
A qualifying tourism project is entitled to 1% of State sales taxes generated on the project site, matched by an equal
amount from future local sales tax revenues or an equivalent amount of other local tax revenues and an equal amount
from the developer, to be applied to the payment of principal and interest on the qualified gap financing of up to 20%
of the projects’ total cost. The example of a hotel project provided by the Virginia Resources Authority at the April 3
Board meeting demonstrated that the County’s revenue generated by the project site (real estate tax, food and
beverage tax, business personal property tax, and transient occupancy tax) would significantly exceed the County’s
1% contribution. Any potential project to be considered for the Program will be evaluated very carefully to identify the
full tax revenue potential, as well as its ability to meet specified capital investment and job creation level targets.
BUDGET IMPACT:
In order for any future projects to be considered for the Virginia Tourism Development Financing Program, a Tourism
Development Plan must be filed with the Virginia Tourism Corporation at the cost of $500. Any matching contribution
to a future project would be offset by tax revenue generated by the business.
AGENDA TITLE: Virginia Tourism Development Financing Program
June 5, 2013
Page 2
RECOMMENDATIONS:
Staff recommends that the Board direct staff to begin working on a tourism development financing program for the
Crozet development area, and to bring the results of that work to the Board for review and consideration at another
work session.
ATTACHMENTS:
A – Map of Tourism Assets in Western Albemarle County
Return to agenda
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COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Quarter 3 FY 13 Financial Report and Revised Financial
Projections Report
SUBJECT/PROPOSAL/REQUEST:
FY 13 General Fund Third Quarter Financial Report
January through March, 2013; Revised General Fund
Revenue Projections Report for FY 13; and Schools
Division Third Quarter Financial Report January through
March 2013.
STAFF CONTACT(S):
Foley, Letteri, Davis, Burrell, Koonce, and Allshouse, S.
PRESENTER (S): N/A
LEGAL REVIEW: Yes
AGENDA DATE:
June 5, 2013
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION: X
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
The attached Quarterly Financial Report (Attachment A) provides information about the County’s FY 13 General Fund and
School Division’s financial activity as of March 31, 2013. The Revised Financial Projections Report (Attachments B
through D) includes projected General Fund revenues and expenditures for FY 13. The School division component of the
report is being presented as part of the General Fund Quarterly Financial Report and Revised Financial Projections Report
for the first time.
STRATEGIC PLAN:
Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public
service consistent with the prudent use of public funds.
DISCUSSION:
The Quarterly Financial Report (QFR) reflects year-to-date (YTD) data through March 31, 2013, the end of the third
quarter of FY 13. The data in the attached QFR is organized in a way that is consistent with Exhibit 12 of the County’s
Comprehensive Annual Financial Report (CAFR). Most line item titles in the QFR match the line item titles in the
CAFR.
The columns in the QFR show FY 13 Adopted Budget revenues and expenditures, Revised Budget revenues and
expenditures, as well as YTD actual revenues and expenditures. Each of these YTD figures subsequently is
expressed as a percentage of the amount in the relevant line item of the FY 13 Revised Budget.
Additionally, the QFR includes corresponding data for FY 12 so that the current fiscal year’s financial data can be
compared easily to that of the previous fiscal year. An important feature of this report is that data is provided for a
point in time (March 31, 2013) and is compared to data from the same point in time for the prior fiscal year (March 31,
2012). Anomalies and similarities between fiscal years become readily apparent using this comparison method.
The Revised Financial Projection Report (RFPR) provides a streamlined summary of forecasted revenues and
expenditures. The columns of the table in the RFPR show FY 13 Adopted revenues and expenditures, Appropriated
revenues and expenditures, and Revised revenue and expenditure projections. The last two columns of the table
reveal the variances between revised projected revenues/expenditures and the corresponding Appropriated
revenues/expenditures. These variances are expressed in dollar terms in the second-to-last column and are shown in
percentage terms in the last column.
Highlights of the attached reports include:
Revenues – YTD Actual
YTD total revenues in the third quarter of FY 13 totaled $117,062,666, compared to $117,964,103 in the third quarter
of FY 12. In percentage terms, FY 13 YTD Actual revenues, as a percentage of FY 13 Revised Budget revenues,
stood at 50.76% compared to 54.08% in FY 12. This result appears at first glance to indicate a downward trend for
revenues, but this difference is accounted for primarily by the timing of the receipt and posting of revenues.
AGENDA TITLE: Quarter 3 FY 13 Financial Report and Revised Financial Projections Report
June 5, 2013
Page 2
Individual revenue streams performed fairly consistently through the first quar ter of FY 13 compared with the same
quarter of FY 12. There were just five significant year-to-year variances in revenues. These items include:
Local Revenues: Other Local Taxes;
Local Revenues: Miscellaneous;
Intergovernmental Revenues: Contributions from Other Entities;
Intergovernmental Revenues: Revenue from the Commonwealth; and
Intergovernmental Revenues: Revenue from Federal Government.
The variance in Miscellaneous local revenues reflects a one-time payment to the County of $250,000. Variances in
the other four revenue streams reflect the timing of when the County received these revenues. For additional
information about revenue variances, please see the analysis page of the QFR.
Expenditures – YTD Actual
YTD total expenditures in the third quarter of FY 13 totaled $179,390,867, compared to $161,191,000 in the third
quarter of FY 12. This significant variance is due to a combination of variances in individual lines; fourteen
expenditure items had significant variances from the previous year. These items were:
Administration: Human Resources;
Administration: Information Technology;
Public Safety: Fire/Rescue;
Public Safety: Volunteer Fire;
Public Safety: Regional Jail;
Public Safety: Contributions;
Public Works: Facilities Development;
Human Development: Social Services;
Human Development: Contributions to Agencies and Tax Relief
Education: Transfer to Schools CIP;
Education: Transfer to Schools Debt;
Parks, Recreation, and Culture: Libraries;
Community Development: Contributions; and
Transfers, Contingencies, and Refunds: Transfer Accounts.
In six of the above cases, the year-to-year variance simply reflects the timing of when the County made the
expenditure. In the eight other cases, some other factor(s) account(s) for much or most of the variance:
Administration: Human Resources => Payment of administrative fee, ACP – Schools;
Administration: Information Technology => Increase in staff and a rise in equipment expenditures;
Public Safety: Fire/Rescue => Reclassification of salaries;
Public Safety: Regional Jail => Change in Albemarle County’s share of costs;
Public Safety: Contributions => Increase in contribution to SPCA shelter;
Public Works: Facilities Development => Placement of Facilities Development budget into a separate fund;
Human Development: Contributions to Agencies and Tax Relief => Increase in funding to agencies; and
Community Development: Contributions => Increase in expenditures for CTS bus contract and AHIP.
For additional information about expenditure variances, please see the analysis page in the QFR.
Year-end Projections
The Revised Financial Projections Report indicates that, by June 30, 2013, estimated revenues are projected to be
roughly $1.647 million above the appropriated amount, whereas expenditures are projected to be approximately
$0.949 million below appropriated budget. Through the third quarter, departmental expenditures were at
approximately 75% of budget and on pace to be fully expended. OMB closely monitors expenditures and expects
potential departmental savings associated with vacancies and operational efficiencies as the year progresses. The net
result for the third quarter is that, including net transfers, forecasted revenues is anticipated to exceed forecasted
expenditures by $2.596 million by the end of the fiscal year.
Administrative Transfers
In addition to the attached reports, the Board has directed staff to provide a quarterly update of any FY 13 budget
transfers administratively approved by the County Executive, as authorized by the Board on August 1, 2012. During
the third quarter of FY 13, the County Executive approved no administrative transfers.
AGENDA TITLE: Quarter 3 FY 13 Financial Report and Revised Financial Projections Report
June 5, 2013
Page 3
Schools Division Quarterly Financial Report
The Schools Division Quarterly Financial Report (SDQFR) reflects year-to-date (YTD) data through March 31, 2013,
the end of the third quarter of FY 13.
BUDGET IMPACT:
Revenue and expenditure data contained in the Quarterly Financial Report (QFR) reflects the state of the County’s
budget-to-actual FY 13 General Fund financial performance as of March 31, 2013. Year-end projections are
subject to change based on the result of actual collections and expenditures through June 30, 2013. The Schools
Division Quarterly Financial Report (SDQFR) reflects the state of the Schools Division’s budget-to-actual FY
financial performance as of March 31, 2013.
RECOMMENDATIONS:
These reports are for information only. Staff welcomes the Board’s feedback regarding the content and presentation
of these reports.
ATTACHMENTS:
A – Quarterly Financial Report
B – General Fund Revised Financial Projections Report
C – General Fund Revised Financial Projections Report Table
D – General Fund Revised Financial Projections Report Endnotes
Return to consent agenda
Return to regular agenda
ATTACHMENT A
Quarterly Financial Report
Quarter Ended March 31, 2013
ATTACHMENT A
Introduction
The Albemarle County Quarterly Financial Report (QFR) for the quarter ended March 31, 2013
displays general fund revenue and expenditure data using many of the same line item titles that
are found in Exhibit 12 of the County’s Comprehensive Annual Financial Report (CAFR).
The Quarterly Financial Report document consists of three parts:
Analysis pages of YTD FY 12/13 revenues and expenditures that changed by more than 2%
and that also experienced dollar changes of more than $200,000 between Q3 of FY 2011/12
and Q3 of FY 2012/13.
A detailed table that shows (1) YTD actual dollar amounts of revenues and expenditures for
FY 12/13 and FY 11/12; (2) budgeted dollar amounts of revenues and expenditures for FY
12/13 and FY 11/12; and (3) YTD actual revenues and expenditures as percentages of
budgeted revenues and expenditures for FY 12/13 and FY 11/12.
An examination of the percentages for both fiscal years reveals the rate at which
YTD actual revenues and expenditures in the current fiscal year are approaching
budgeted amounts, compared with the rate at which YTD actual revenues and
expenditures in the prior fiscal year approached budgeted amounts.
As an example of this comparison, the figure contained in Column D, Line No. 6
reveals that, in the third quarter of FY 12/13, the revenue that the County
collected in Charges for Services was 58.09% of the budgeted amount while, as
shown in Column H, Line No. 6, the revenue that Albemarle collected from this
revenue source in the third quarter of FY 11/12 stood at 55.00% of the budgeted
amount.
Pie charts that show (1) the budgeted and actual percentage share of various revenue
streams for FY 2012/13; and (2) the budgeted and actual percentage share of various
expenditures for FY 2012/13.
ATTACHMENT A
Albemarle County
Analysis of Significant Variances in General Fund
Quarter Ended March 31, 2013
Revenues Description of Significant Year-to-Year Variances
Revenues – Local: Other Local Taxes. In FY 12/13, actual YTD revenue, as a percentage of FY 12/13
budget amount, equaled 50.03% vs. 56.93% in FY 11/12. Actual
YTD revenue came to $22,620,831 vs. $24,764,343 in FY 11/12.
This variance primarily reflects a reported drop in revenues from
licenses, but this decline likely resulted from the timing of the
posting of these revenues.
Revenues – Local: Miscellaneous. In FY 12/13, actual YTD revenue, as a percentage of FY/13
budgeted amount, came to 90.36% vs. 41.11% in FY 11/12.
Actual YTD revenue equaled $348,681 in FY 12/13 vs. $75,010 in
FY 11/12. This variance reflects primarily a one-time payment to
the County of $250,000.
Revenues – Intergovernmental:
Contributions from Other Entities.
In FY 12/13, actual YTD revenue, as a percentage of FY 12/13
budgeted amount, equaled 11.60% vs. 0% in FY 11/12. Actual
YTD revenue came to $1,313,678 in FY 12/13 vs. $0 in FY 11/12.
These revenues represent miscellaneous transfers from local
entities, e.g., contribution from Sheriff. The variance reflects the
timing of when the transfers were made in both fiscal years.
Revenues – Intergovernmental: Revenue
from Commonwealth.
In FY 12/13, actual YTD revenue, as a percentage of FY 12/13
budgeted amount, came to 59.69% vs. 57.53% in FY 11/12.
Actual YTD revenue equaled $13,737,863 in FY 12/13 vs.
$13,235,817 in FY 11/12. This variance reflects in large part the
timing of the payment of recordation fee revenue and, also, an
increase in daily vehicle rental tax revenue.
Revenues – Intergovernmental: Revenue
from Federal Government.
In FY 12/13, actual YTD revenue, as a percentage of FY 12/13
budgeted amount, came to 67.10% vs. 60.99% in FY 11/12.
Actual YTD revenue equaled $2,636,571 in FY 12/13 vs.
$2,894,175 in FY 11/12. This variance reflects the timing of when
the transfers were made in both fiscal years.
Expenditures Description of Significant Year-to-Year Variances
Administration: Human Resources. In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount came to 73.39% vs. 26.71% in FY 11/12. Actual
YTD expenditures equaled $430,969 vs. $177,967 in FY 11/12. A
significant portion of this variance reflects the payment of an
administrative fee, ACP – Schools.
ATTACHMENT A
Administration: Information Technology. In FY 12/13, actual YTD expenditure as a percentage of FY 12/13
budgeted amount equaled 73.89% vs. 67.90% in FY 11/12. Actual
YTD expenditures came to $1,738,889 vs. $1,519,024 in FY 11/12.
This variance reflects primarily an increase in staff and a rise in
equipment expenditures.
Public Safety: Fire/Rescue. In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount equaled 68.88% vs. 73.23% in FY 11/12. Actual
YTD expenditure in FY 12/13 was $5,904,753 vs. $5,118,125 in FY
11/12. This variance reflects a reclassification of salaries that took
place between the two years.
Public Safety: Volunteer Fire. In FY 12/13, actual YTD Expenditures as a percentage of FY 12/13
budgeted amount came to 86.15% vs. 71.91% in FY 11/12. Actual
YTD expenditure in FY 12/13 was $1,310,918 vs. $1,021,127 in FY
11/12. This variance reflects the timing of expenditures.
Public Safety: Regional Jail. In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount came to 55.77% vs. 67.81% in FY 11/12. Actual
YTD expenditure in FY 12/13 equaled $2,032,281 vs. 2,324,543 in
FY 11/12. This variance reflects a decrease in Albemarle County’s
share of costs.
Public Safety: Contributions – Public
Safety.
In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount equaled to 80.87% vs. 73.85% in FY 11/12.
Actual YTD expenditure in FY 12/13 came to $1,337,859 vs.
$1,120,482 in FY 11/12. This variance reflects primarily an
increase in the County’s contribution to the SPCA shelter.
Public Works: Facilities Development. In FY 12/13 actual YTD expenditures as a percentage of FY 12/13
budgeted came to 50.26% vs. 63.98% in FY 11/12. In dollar terms,
actual YTD was $92,490 vs. $554,446 in FY 11/12. This variance is
due to the fact that, in FY 11/12 the entire Facilities Development
budget was part of the County’s General Fund whereas, in FY
12/13, part of the Facilities Development budget was moved to a
separate fund.
Human Development: Social Services. In FY 12/13 actual YTD expenditures as a percentage of FY 12/13
budgeted equaled 72.90% vs. 56.63% in FY 11/12. In dollar terms,
actually YTD was $9,966,633 in FY 12/13 vs. $7,865,969 in FY
11/12. This variance reflects primarily the timing of expenditures.
Human Development: Contributions to
Agencies and Tax Relief.
In FY 12/13 actual YTD expenditures as a percentage of FY 12/13
budgeted came to 83.29% vs. 64.95% in FY 11/12. In dollar terms
actual YTD was $3,673,491 vs. $2,832,909 in FY 11/12. The
principal drivers of this variance included increased funding for
JAUNT, Region Ten, JABA, and an increase in payment to the state
Dept. of Health.
Education: Transfer to Schools CIP. In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount equaled 90.91% vs. 0% in FY 11/12. Actual YTD
expenditure in FY 12/13 was $2,679,007 vs. $0 in FY 11/12. This
ATTACHMENT A
variance reflects the timing of when the transfer was made in
both fiscal years.
Education: Transfer to Schools Debt
Service.
In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount equaled 97.42% vs. 99.84% in FY 11/12. Actual
YTD expenditure in FY 12/13 was $12,340,943 vs. $13,579,187 in
FY 11/12. This variance reflects the timing of when the transfer
was made in both fiscal years.
Parks, Recreation, and Culture: Libraries. In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount came to 100.00% vs. 75.00% in FY 11/12.
Actual YTD expenditure in FY 12/13 was $3,258,054 vs.
$2,415,212 in FY 11/12. This variance reflects primarily the timing
of expenditures.
Community Development: Contributions
– Community Development.
In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount came to 100.00% vs. 77.03% in FY 11/12.
Actual YTD expenditure in FY 12/13 was $1,400,287 vs.
$1,033,871 in FY 11/12. The primary drivers of this variance were
increased expenditure for the CTS bus contract and increased
funding for AHIP.
Transfers, Contingencies, and Refunds:
Transfer Accounts.
In FY 12/13, actual YTD expenditures as a percentage of FY 12/13
budgeted amount equaled 76.58% vs. 17.73% in FY 11/12. Actual
YTD expenditure in FY 12/13 was $8,778,525 vs. $829,856 in FY
11/12. These expenditures represent a variety of transfers,
including items such as transfer to General Government Debt
Service, transfer to Storm Drainage Fund, etc. The variance
reflects the timing of when the transfers were made in both fiscal
years.
Note: Significant variances are defined as differences of more than two percentage points and $200,000.
ATTACHMENT A
A B C D E F G H
FY 12/13 FY 12/13 FY 11/12 FY 11/12
FY 12/13 FY 12/13 Actual Actual as %FY 11/12 FY 11/12 Actual Actual as %
Line Adopted Revised Through of Revised Adopted Revised Through of Revised
No.Item Budget Budget FY Q3 (Col C/Col B)Budget Budget FY Q3 (Col G/Col F)
REVENUES
Reveues - Local
1 Property Tax $140,455,780 $140,455,780 $72,306,782 51.48%$136,633,800 $136,633,800 $73,045,406 53.46%
2 Other Local Taxes 45,215,800 45,215,800 22,620,831 50.03%43,497,250 43,497,250 24,764,343 56.93%
3 Permits, Priv. Fees, Licenses 1,645,100 1,645,100 1,326,249 80.62%1,516,350 1,516,350 1,269,081 83.69%
4 Fines and Forfeitures 839,700 839,700 532,751 63.45%578,600 611,100 671,065 109.81%
5 Use of Money and Property 460,126 461,082 357,053 77.44%518,138 518,138 230,934 44.57%
6 Charges for Services 3,348,371 2,696,826 1,566,519 58.09%2,106,591 2,753,750 1,514,671 55.00%
7 Miscellaneous 135,878 385,878 348,681 90.36%182,478 182,478 75,010 41.11%
8 Recovered Costs 257,077 302,059 99,155 32.83%222,250 222,250 194,864 87.68%
9 Subtotal - Local Revenues $192,357,832 $192,002,225 $99,158,021 51.64%$185,255,457 $185,935,116 $101,765,374 54.73%
Revenues - Intergovernmental
10 Contribution from School Bd.$328,338 $328,338 $216,534 65.95%$328,500 $328,500 $68,737 20.92%
11 Contribution from Other Ent.2,283,919 11,323,303 1,313,678 11.60%2,372,294 4,100,552 0 0.00%
12 Revenue from Commonwealth 22,976,867 23,016,660 13,737,863 59.69%22,952,060 23,006,257 13,235,817 57.53%
13 Revenue from Fed. Govt.3,864,910 3,929,511 2,636,571 67.10%4,673,507 4,745,234 2,894,175 60.99%
14 Subtotal - Intergovernmental Revs.$29,454,034 $38,597,812 $17,904,645 46.39%$30,326,361 $32,180,543 $16,198,729 50.34%
15 TOTAL REVENUES $221,811,866 $230,600,037 $117,062,666 50.76%$215,581,818 $218,115,659 $117,964,103 54.08%
EXPENDITURES
GENERAL GOVERNMENT
Administration
16 Board of Supervisors 577,136 578,009 435,001 75.26%577,562 577,562 434,960 75.31%
17 County Executive 1,000,914 1,124,147 800,940 71.25%960,995 960,995 697,226 72.55%
18 Human Resources 685,514 587,256 430,969 73.39%662,770 666,270 177,967 26.71%
19 County Attorney 954,313 964,175 737,362 76.48%911,527 911,527 665,563 73.02%
20 Finance 4,570,221 4,674,873 3,267,530 69.90%4,117,239 4,207,258 3,132,486 74.45%
21 Management & Budget 296,594 298,655 222,658 74.55%290,222 290,222 209,406 72.15%
22 Information Technology 2,325,111 2,353,351 1,738,889 73.89%2,237,297 2,237,297 1,519,024 67.90%
23 Access Albemarle 250,000 221,170 81,539 36.87%250,000 250,000 91,488 36.60%
24 Registrar 578,834 607,552 414,872 68.29%547,543 632,740 418,600 66.16%
25 Total Administration 11,238,637 11,409,188 8,129,762 71.26%10,555,155 10,733,871 7,346,722 68.44%
Albemarle County Quartery Financial Report Comparison -General Fund
Quarter Ended March 31, 2013 vs. Quarter Ended March 31, 2012
Page 1 of 3
ATTACHMENT A
A B C D E F G H
FY 12/13 FY 12/13 FY 11/12 FY 11/12
FY 12/13 FY 12/13 Actual Actual as %FY 11/12 FY 11/12 Actual Actual as %
Line Adopted Revised Through of Revised Adopted Revised Through of Revised
No.Item Budget Budget FY Q3 (Col C/Col B)Budget Budget FY Q3 (Col G/Col F)
Judicial
26 Circuit Court 121,348 139,757 70,394 50.37%110,945 166,912 96,940 58.08%
27 General District Court 23,955 23,955 28,321 118.23%23,894 25,394 45,059 177.44%
28 Magistrate 4,375 4,375 4,279 97.80%4,425 4,642 4,642 100.00%
29 Juvenile Court 111,522 111,522 111,598 100.07%119,229 119,229 119,229 100.00%
30 Clerk of Court 675,474 713,536 542,866 76.08%669,016 669,016 443,502 66.29%
31 Sheriff 2,099,390 2,182,828 1,618,795 74.16%2,013,438 2,053,971 1,487,364 72.41%
32 Commonwealth Attorney 1,005,857 1,016,968 749,812 73.73%910,408 910,408 674,174 74.05%
33 Total Judicial 4,041,921 4,192,941 3,126,065 74.56%3,851,355 3,949,572 2,870,909 72.69%
Public Safety
34 Police 14,073,637 14,390,280 10,321,639 71.73%13,051,415 13,047,554 9,451,960 72.44%
35 Fire/Rescue 8,160,828 8,572,321 5,904,753 68.88%6,807,669 6,988,679 5,118,125 73.23%
36 Volunteer Fire 1,393,165 1,521,705 1,310,918 86.15%1,343,877 1,420,011 1,021,127 71.91%
37 Volunteer Rescue 465,184 465,184 465,055 99.97%452,167 473,167 336,244 71.06%
38 Fire/Rescue Forest Fire Ext.23,786 23,786 23,786 100.00%23,786 23,786 23,786 100.00%
39 City Fire Contract 887,920 887,920 826,856 93.12%845,638 845,638 789,191 93.32%
40 Regional Jail 3,617,064 3,644,252 2,032,281 55.77%3,378,990 3,428,165 2,324,543 67.81%
41 Inspections 1,094,667 1,101,791 811,762 73.68%1,060,583 1,060,583 779,517 73.50%
42 ECC - General Fund 1000 2,197,797 2,197,797 1,418,298 64.53%2,066,831 2,066,831 1,339,179 64.79%
43 Contributions - Public Safety 1,654,250 1,654,250 1,337,859 80.87%1,517,156 1,517,156 1,120,482 73.85%
44 Total Public Safety 33,568,298 34,459,286 24,453,208 70.96%30,548,112 30,871,570 22,304,154 72.25%
Public Works
45 Solid Waste, Recycling 472,800 475,500 157,652 33.15%475,810 475,810 322,965 67.88%
46 Facilities Development 882,895 184,009 92,490 50.26%866,608 866,608 554,446 63.98%
47 General Services 3,117,176 3,128,317 2,197,597 70.25%3,048,693 3,048,693 2,070,502 67.91%
48 Total Public Works 4,472,871 3,787,826 2,447,739 64.62%4,391,111 4,391,111 2,947,913 67.13%
Human Development
49 Social Services 13,589,656 13,671,511 9,966,633 72.90%14,666,002 14,666,002 7,865,969 53.63%
50 Contr. to Agencies & Tx. Relief 4,410,523 4,410,523 3,673,491 83.29%4,303,950 4,361,950 2,832,909 64.95%
51 Total Human Development 18,000,179 18,082,034 13,640,124 75.43%18,969,952 19,027,952 10,698,878 56.23%
Education
52 Piedmont Va. Community College 22,750 22,750 22,750 100.00%22,524 22,524 16,893 75.00%
53 Transfer to Schools CIP 1,245,068 2,946,868 2,679,007 90.91%88,779 875,250 0 0.00%
54 Transfer to Schools Debt Service 12,685,589 12,668,181 12,340,943 97.42%12,956,228 13,601,102 13,579,187 99.84%
55 Transfer to Schools Fund 100,106,298 100,106,298 75,079,724 75.00%97,245,582 97,245,582 72,934,187 75.00%
56 Total Education 114,059,705 115,744,096 90,122,424 77.86%110,313,113 111,744,458 86,530,267 77.44%
Page 2 of 3
ATTACHMENT A
A B C D E F G H
FY 12/13 FY 12/13 FY 11/12 FY 11/12
FY 12/13 FY 12/13 Actual Actual as %FY 11/12 FY 11/12 Actual Actual as %
Line Adopted Revised Through of Revised Adopted Revised Through of Revised
No.Item Budget Budget FY Q3 (Col C/Col B)Budget Budget FY Q3 (Col G/Col F)
Parks, Recreation, and Culture
57 Towe Park 193,698 194,662 77,369 39.75%152,262 152,262 67,342 44.23%
58 Parks & Recreation 2,172,473 2,210,502 1,628,021 73.65%2,194,476 2,194,476 1,458,379 66.46%
59 Libraries 3,258,054 3,258,054 3,258,054 100.00%3,220,283 3,220,283 2,415,212 75.00%
60 Contributions - Parks 674,258 674,258 674,258 100.00%669,912 869,912 707,918 81.38%
61 Total Parks, Rec. and Culture 6,298,483 6,337,476 5,637,701 88.96%6,236,933 6,436,933 4,648,850 72.22%
Community Development
62 Community Development 3,958,407 4,001,407 2,901,214 72.50%3,865,534 3,877,534 2,770,824 71.46%
63 Housing 462,774 519,441 400,286 77.06%516,952 603,107 466,461 77.34%
64 Soil & Water Conservation 99,376 99,871 81,241 81.35%96,355 96,355 78,303 81.26%
65 Extension Programs 196,311 203,666 81,189 39.86%203,859 203,859 43,324 21.25%
66 Contributions - Comm. Dev.1,400,287 1,400,287 1,400,287 100.00%1,335,252 1,342,252 1,033,871 77.03%
67 City/County Rev. Sharing 17,520,948 17,520,948 17,520,948 100.00%18,089,812 18,089,812 18,089,812 100.00%
68 Total Community Develop.23,638,103 23,745,620 22,385,166 94.27%24,107,764 24,212,919 22,482,594 92.85%
Transfers, Contigencies, and Refunds
69 Transfer Accounts 4,605,871 11,462,868 8,778,525 76.58%4,773,350 4,679,253 829,856 17.73%
70 Contingency Accounts 1,724,298 1,215,202 592,171 48.73%1,661,473 1,838,245 455,310 24.77%
71 Refunds 163,500 163,500 77,983 47.70%173,500 229,776 75,546 32.88%
72 Total Transf, Cont, and Refs.6,493,669 12,841,570 9,448,679 73.58%6,608,323 6,747,274 1,360,712 20.17%
73 TOTAL EXPENDITURES 221,811,866 230,600,037 179,390,867 77.79%215,581,818 218,115,659 161,191,000 73.90%
Excess/(Deficiency) of
74 Revenues over Expends.0 0 (62,328,201)0 0 (43,226,896)
Page 3 of 3
Source: Albemarle County Enterprise Reporting (ER) system, April 18, 2013.
ATTACHMENT A
Property Tax, 60.91%
Other Local Taxes, 19.61%
Fines, Fees, Charges, and
Contrib., 7.80%
Rev. from
Commonwealth, 9.98%
Rev. from Fed. Govt.,
1.70%
Albemarle County FY 2012/13 General Fund -Revised Budget Revenues
$230,600,037
Property Tax, 61.77%
Other Local Taxes, 19.32%
Fines, Fees, Charges, and
Contrib., 4.92%
Rev. from
Commonwealth, 11.74%
Rev. from Fed. Govt.,
2.25%
Albemarle County FY 2012/13 General Fund -YTD Actual Revenues
$117,062,666
Source: Albemarle County Enterprise Reporting (ER) system, April 18, 2013.
ATTACHMENT A
Administration, 4.9%
Judicial, 1.8%
Public Safety, 14.9%
Public Works, 1.6%
Human Dev., 7.8%
Educ. CIP & Tr. to Educ.,
50.2%
Parks & Rec., 2.7%
Community
Development, 10.3%
Transf., Conts., and
Refunds, 5.6%
Albemarle County FY 2012/13 General Fund -Revised
Budget Expenditures by Functional Area & Transfers
$230,600,037
Administration, 4.5%
Judicial, 1.7%
Public Safety, 13.6%
Public Works, 1.4%
Human Dev., 7.6%
Educ. CIP & Tr. to Educ.,
50.2%
Parks & Rec., 3.1%
Community
Development, 12.5%
Transf., Conts., and
Refunds, 5.3%
Albemarle County FY 2012/13 General Fund -YTD Actual
Expenditures by Functional Area &Transfers
$179,390,867
Source: Albemarle County Enterprise Reporting (ER) system, April 18, 2013.
ATTACHMENT A
Albemarle County Public Schools
QUARTERLY FINANCIAL REPORT
March 31, 2013
ORIGINAL CURRENT ACTUAL ACTUAL
APPROPRIATED APPROPRIATED REVENUES AS % OF
BUDGET BUDGET EXPENDITURES CURRENT
REVENUES:
Use of Money 351,500 351,500.00 184,205 52.41%
Charges for Services 267,000 267,000.00 407,805 152.74%
Miscellaneous 450,075 580,075.00 343,706 59.25%
Recovered 523,999 523,999.00 847,170 161.67%
Transfers 103,772,069 103,772,069 75,195,852 72.46%
Revenue from Commonwealth 42,950,045 42,950,045 28,367,948 66.05%
Revenue from the Federal Government 2,935,218 2,935,218.00 0 0.00%
Total Revenues 151,249,906 151,379,906.00 105,346,687 69.59%
EXPENSES
Instruction 114,838,359 114,964,359.94 72,637,277 63.18%
Admin, Attendance and Health 6,795,284 6,795,434.00 6,446,643 94.87%
Pupil Transportation Services 8,840,769 8,843,116.49 5,804,491 65.64%
Operation and Maintenance Services 14,357,922 14,359,423.57 10,420,584 72.57%
Building Services 157,500 157,500.00 94,160 59.78%
Technology 2,430,932 2,430,932 1,813,495 74.60%
Transfers 3,829,140 3,829,140 894,508 23.36%
Total Expenses 151,249,906.00 151,379,906.00 98,111,158 64.81%
Source: Albemarle County Account Activity Detail Report (AADR)system, May 13, 2013.
Return to exec summary
ATTACHMENT B
General Fund Revised Financial Projections Report
As of April 18, 2013
ATTACHMENT B
Introduction
The Albemarle County General Fund Revised Financial Projections Report (RFPR) reflects staff
estimates, as of April 18, 2013, for the County’s FY 2012/13 revenues and expenditures through
June 30, 2013. The revenue projections contained in this report were developed by the
County’s Revenue Team, consisting of the following members:
Lori S. Allshouse, Director, Office of Management and Budget
Betty J. Burrell, Director, Department of Finance
Mark Graham, Director, Department of Community Development
Steven A. Allshouse, Manager of Economic Analysis and Forecasting, Department of Finance
L. Rocio Lamb, Division Manager of Revenue and Taxation, Department of Finance
Bob Willingham, County Assessor, Department of Finance
Laura F. Vinzant, Senior Budget Analyst, Office of Management and Budget
The expenditure projections contained in this report were developed by the County’s Office of
Management and Budget.
Background
The County’s fiscal situation in FY 2012/13 continues to reflect a slightly improving U.S.
macroeconomic environment. In order to get a sense of the relatively moderate pace of
economic recovery that is expected to occur at the national level in coming quarters, consider
the results of an April 2013 Wall Street Journal survey of 50 nationally known economists. The
results of this survey reveal an average forecast of 7.1% for the national unemployment rate by
June 2014 (the lowest rate since the December 2008, but clearly above the 5% level that many
economists would consider “full” employment), and an average annualized rate of growth in
real U.S. gross domestic product (GDP) of 2.7% during the four quarters running from July 2013
to June 2014.1
A relatively good piece of news regarding the U.S. economy involves the inflationary outlook;
despite concerns in recent years that the Federal Reserve System’s monetary policy might lead
to an extreme acceleration the rate of inflation, there is evid ence that inflationary pressure in
the U.S. remains fairly subdued. On average, the economists in the Wall Street Journal survey
cited above indicated an expected annualized rate of inflation of ab out 2% between now and
June 2014.
One U.S. macroeconomic event that will have a disproportionate negative impact on Virginia,
because of the state’s reliance on federal spending, involves the federal sequestration that
went into effect during this past quarter. There is some debate as to whether or not
sequestration will push Virginia back into a recession but, at the very least, sequestrat ion will
represent a drag on the Commonwealth’s economy in coming quarters.2 The impact of
ATTACHMENT B
sequestration will be felt in Albemarle but is not expected to impact the County’s economy as
severely as sequestration will affect the economies of Northern Virginia and Tidewater.3 The
revenue forecasts in this report take into account the impact of sequestration on the County’s
economy.
At the County level, as of the quarter ended December 2012, the unemployment rate stood at
4.3%, down from 4.5% during the same quarter of the previous year. This slight decline
mirrored changes at the U.S. and Virginia levels.4 The total number of jobs in the County
declined slightly between the quarter ended December 2011 and the quarter ended December
2012, dropping from 49,135 to 48,848.5 Some caution should be exercised in interpreting this
fall in the total number of jobs, since this data includes both full -time and part-time jobs, as
well as temporary jobs. Changes in this last category can cause substantial year-over-year
swings in the numbers.
One potentially good piece of news at the local level involves Albemarle’s housing market.
Based on the number of months supply of unsold inventory, Albemarle’s single family detached
housing market appears to be moving in the direction of equilibrium.6 This situation means
that, potentially, home prices in this segment of the market might bottom out in the next year
or so. This result would have implications both for the County’s real estate tax revenue, as well
as other housing-related revenue streams.
Discussion
A. General Fund Revenue Projections
Within the context of a slightly improving macroeconomic environment, revenues, excluding
Transfers and Fund Balance Appropriations, at the end of FY 2012/13 are estimated to total
$220.595 million, or roughly $1.647 million (0.75%) higher than Budget. Combined with the use
of $2.070 million in transfers from other funds and $9.582 million in fund balance, Revenues,
Transfers, and Use of Fund Balances are expected to total $232.247 million, or $1.647 million
(0.71%) more than Budget.
The following points provide a brief revenue analysis for FY 2012/13 through June 30, 2013:
Property Tax Revenue is expected to exceed Budget by $0.810 million (0.58%). Note that
this category includes, among other revenues, Real Property Tax, Personal Property Tax,
and Delinquent Tax Collections.
o Real Property Tax Revenue is forecasted to end the year at $111.889 million,
roughly $0.387 million above Budget.
o Personal Property Tax revenue is expected to equal $20.320 million, or roughly
$0.500 million (2.5%) above budget; this result reflects, in part, the County’s
ATTACHMENT B
enhanced collection effort during the course of the past year, as well as a
marked improvement in vehicle sales.
o Delinquency Collections are expected to come to roughly $3.530 million, in line
with Budget (but substantially above the $2.841 million collected in FY 2011/12,
again a reflection of enhanced efforts).
Other Local Tax Revenue is forecasted to exceed Budget by approximately $0.078 million (or
by 0.17%). Major categories of interest within this broad revenue stream include Sales Tax,
Business License Tax, Consumer Utility Tax, and Food & Beverage Tax.
o Sales Tax revenue is forecasted to be $12.700 million, $0.500 million (4.1%)
higher than Budget. This expected variance is due to a slight increase in
consumer spending seen at the national level (and presumably occurring at the
local level) as well as a modest drop in the local unemployment rate.5
o Business License Tax is estimated to come to $10.050 million, $0.148 million
(1.5%) above budgeted, i.e., with very little variance from Budget.
o Consumer Utility Tax is forecasted to equal $8.716 million, roughly $0.231 million
(2.6%) below Budget.
o Food & Beverage Tax revenue is estimated to end the year at $6.0 million. This
amount is $0.050 million (0.8%) below Budget. This result is due to the loss of a
relatively high-volume restaurant to the City. This loss is expected to be
counteracted by a gain of several restaurants in a major new retail center in the
County in FY 13/14.
Other Local Revenues (a broad category which includes Permits, Fines & Forfeitures, Use of
Money and Property, Charges for Services, Miscellaneous Revenues, and Recovered Costs)
is expected to come to $7.064 million. This amount exceeds budget by $0.733 million (or
11.58%). This difference reflects stronger-than-expected Inspection and Other
Development fees and Charges for Services.
State Revenues are forecast to equal $23.126 million, essentially in line with budget.
Federal Revenues are expected to come to $3.844 million. This amount is essentially in line
with budget.
Transfers from other funds are forecast to be $2.070 million, equal to budget.
Budgeted use of fund balance is $9.582 million. This amount represents primarily transfer
to capital and is expected to be fully utilized. The County is expected, however, to
experience cost savings which will result in new fund balance by the end of the fiscal year.
ATTACHMENT B
B. General Fund Expenditure Projections
General Fund expenditures, including transfers, are forecast to total $229.651 million at the
end of the fiscal year. This amount is $0.949 million (or 0.41%) less than budget.
Departmental expenditures are expected to be $83.686 million, roughly $0.830 million (or
0.08%) less than budget.
Non-Departmental expenditures consist of the County’s revenue sharing payment to the Cit y of
Charlottesville, reserves, and refunds. Collectively, these items are forecast to total $18.781
million, slightly less than budget.
Transfers are expected to equal $127.184 million at the end of the fiscal year. This amount
includes Transfers to the School D ivision ($100.106 million) and Transfer to Capital, Debt, and
Other Funds ($27.078 million). These transfer amounts are equal to budget.
C. Budget Impact
The FY 2012/13 Revised Financial Projections Report indicates that forecasted revenues,
including transfers, will be $232.247 million, an excess of $1.647 million over appropriated
revenues and transfers. Expenditures, including transfers, are forecast to be $229.651 million,
$0.949 million less than appropriated expenditures and transfers. The net result is that, at June
30, 2013, projected revenues and transfers will be $2.596 million (or 1.13%) above expected
expenditures and transfers.
Return to exec summary
Revised Proj. Rev.
07/01/12 3/31/2013 % Total Revenue Variance as a % of
Revenues Adopted Appropriations Appropriations Projections Proj. - Approp.Approp. Amt.
Property Taxes $140.456 $140.456 60.9%$141.266 $0.810 100.58%
Other Local Taxes 45.216 45.216 19.6%45.294 0.078 100.17%
Permits, Priv. Fees, Licenses 1.645 1.645 0.7%1.916 0.271 116.46%
Fines and Forfeitures 0.840 0.840 0.4%0.776 -0.064 92.36%
Use of Money and Property 0.460 0.461 0.2%0.510 0.049 110.61%
Charges for Services 3.348 2.697 1.2%3.117 0.420 115.58%
Miscellaneous 0.136 0.386 0.2%0.386 0.000 100.00%
Recovered Costs 0.257 0.302 0.1%0.360 0.058 119.06%
State Revenue 22.977 23.017 10.0%23.126 0.110 100.48%
Federal Revenue 3.865 3.930 1.7%3.844 -0.085 97.84%
Subtotal - Revenues 219.200 218.948 94.9%220.595 $1.647 100.75%
Transfers
Use of Other Funds 2.070 2.070 0.9%2.070 0.000 100.00%
Use of Fund Balance 0.542 9.582 4.2%9.582 0.000 100.00%
Subtotal - Transfers $2.612 $11.652 5.1%$11.652 $0.000 100.00%
Total - Revenues & Transfers $221.812 $230.600 100.0%$232.247 $1.647 100.71%
Revised Proj. Exp.
07/01/12 3/31/2013 % Total Expenditure Variance as a % of
Expenditures Adopted Appropriations Appropriations Projections Proj. - Approp.Approp. Amt.
Administration $11.239 $11.409 4.9%$11.215 -$0.195 98.29%
Judicial 4.042 4.193 1.8%4.189 -0.004 99.90%
Public Safety 33.568 34.459 14.9%34.146 -0.314 99.09%
Public Works 4.473 3.788 1.6%3.756 -0.032 99.17%
Human Development 18.023 18.105 7.9%17.845 -0.260 98.57%
Parks, Rec. & Culture 6.298 6.337 2.7%6.334 -0.004 99.94%
Community Development 6.117 6.225 2.7%6.202 -0.023 99.64%
Subtotal - Operations $83.760 $84.516 36.7%$83.686 -$0.830 99.02%
Non-Dept. (Rev. share; reserves; refunds)$19.409 $18.900 8.2%$18.781 -$0.118 99.37%
Transfers
Transfer to School Division 100.106 100.106 43.4%100.106 0.000 100.00%
Transfers to Capital, Debt, and Other Funds 18.537 27.078 11.7%27.078 0.000 100.00%
Subtotal - Transfers $118.643 $127.184 55.2%$127.184 $0.000 100.00%
Total - Expenditures & Transfers $221.812 $230.600 100.0%$229.651 -$0.949 99.59%
Projected FY 12/13 Revenue in Excess of Expenditures $2.596
Source: Albemarle County ER system, via AADR, April 17, 2013.
Return to exec summary
County of Albemarle
General Fund FY 2012/13 Projection Report
as of April 17, 2013
(in $ Millions)
ATTACHMENT D
ENDNOTES
1. Please see the Wall Street Journal, “Economic Forecasting Survey: April, 2013.”
http://online.wsj.com/public/resources/documents/info-flash08.html?project=EFORECAST07
2. The impact of sequestration might or might not result in a recession in Virginia. For a
relatively optimistic opinion on the subject, please see the recent comments made by Prof.
Stephen Fuller of George Mason University:
http://www.bizjournals.com/washington/blog/2013/03/stephen-fuller-sequesters-
impact.html?page=all
For a more pessimistic opinion on the likelihood of sequestration’s resulting in a recession in
Virginia, note the comments made by Christine Chumura of Chumra Economics & Analytics:
http://www.nytimes.com/2013/03/03/us/politics/virginias-feast-on-us-funds-nears-an-
end.html?hp&_r=0
3. Three factors in particular should help determine the extent to which sequestration will
impact the County’s economy: (a) federal jobs, plus federal “spinoff” jobs, as a share of the
total number of jobs in the Charlottesville MSA; (b) the dollar level (and multiplier effect) of
federal research funding at UVA, as a percentage of the size of the Charlottesville MSA’s
regional GDP; and (c) personal consumption expenditures (and multiplier effect) made by UVA
students whose families might be directly affected by sequestration. Finance Dept. staff has
examined the likely impact of sequestration on these variables. Using a comparative static
analytical framework, staff has concluded tentatively that sequestration alone probably will not
result in a recession in Albemarle in the coming four quarters.
4. Please see the Virginia Employment Commission’s Local Area Unemployment Statistics
(LAUS) webpage (https://www.vawc.virginia.gov).
5. Please see the Virginia Employment Commission’s Quarterly Census of Employment and
Wages (QCEW) webpage (https://www.vawc.virginia.gov).
6. As of the end of Q3 of FY 2012/13, the number of months supply of unsold single family
detached housing inventory in the County’s multiple listing service (MLS) was 11.49 months,
compared with 13.56 in Q3 of FY 2011/12. (Source: Albemarle County Department of Finance,
April 2, 2013). These numbers are above the six month supply thought by many real estate
professionals to represent market “equilibrium” but the Q3 of FY 2011/12 numbers represent
the “slow” selling portion of the year and are not seasonally adjusted. Note that the Y-O-Y
ATTACHMENT D
decline in these numbers reflects an ongoing, longer term drop in the market inventory, as
shown in the graph below:
18.76
16.27
13.56
11.49
0
2
4
6
8
10
12
14
16
18
20
2010 2011 2012 2013No. of Months of Unsold InventoryAlbemarle County Q3 Number of Months Supply of Unsold Single Family
Detached Dwelling Units (FY 2010 -FY 2012)
This movement toward equilibrium potentially could encourage builders to introduce additional
housing units into the County’s housing market as the fiscal year progresses, thereby helping
increase revenue streams such as building permits and construction-related sales tax.
Return to exec summary
Mobilizing for Action through Planning and
Partnerships
1.Locality CHA Councils
•Review, discuss and determine need for additional
quantitative and qualitative data
•Prioritize health issues
Charlottesville-Albemarle Fluvanna Greene Louisa Nelson
2.TJHD MAPP 2 Health Leadership Council
•Decide health questions for TJHD phone survey
•Complete Community Health Improvement Plan for
TJHD
• 1-2 reps per CHA locality council
• District-wide agencies serving TJHD
• Local government
• Schools
•Colleges
• Community agencies
•Healthcare organizations
•Non-profits
Source: Thomas Jefferson Health District
MAPP 2 Health 2011-12
M2H Organizational Partners
2012
Source: TJHD
Albemarle County Creciendo Juntos/United
Way Greene County Sheriff Martha Jefferson
Hospital (MJH) Smart Beginnings
Albemarle County Schools Downtown Family Health
Care
Greene County Transit
and Early Education MJH - Medical Group Stanardsville United
Methodist Church
ASG & CMHWC Emmanuel Christian Center JABA NCAE of ACE State VICAP Counselor
Blue Ridge Medical Center
(BRMC)
Family & Consumer
Sciences VA Cooperative
Extension Service
JABA-Nelson Center
Nelson County
Department of Social
Services
Thomas Jefferson Health
District
BRMC/Rural Health Outreach
Program (RHOP)
Fluvanna County
Administrator JAUNT Nelson County Health
Department United Way
Charlottesville City Schools Fluvanna County Health
Department. Jefferson Area CHIP Nelson County Schools University of Virginia (UVA)
Charlottesville Free Clinic Fluvanna County Public
Schools Adult Education
Library Literary Board of
Nelson County OK Collaborative UVA Curry School of
Education
Charlottesville Department of
Social Services Fluvanna County Schools Louisa County Board of
Supervisors
Piedmont Housing
Alliance
UVA Department of Public
Health Sciences
Children, Youth and Family
Services
Fluvanna Department of
Social Services Louisa County CSA Piedmont Virginia
Community College UVA Emergency Department
City of Charlottesville Greene Care Clinic
Louisa County
Department of Human
Services
Region Ten UVA School of Nursing
Commission on Children and
Families
Greene County
Administrator
Louisa County
Department. of Social
Services
Regional Literacy
Council
Virginia Cooperative
Extension
Community Action on Obesity Greene County Board of
Supervisors Louisa County Fire & EMS Ride Share Virginia Department of
Health
Community Dental Center Greene County Department
of Social Services
Louisa Health and
Wellness SARA
Community Mental Health and
Wellness Coalition
Greene County Health
Department MACAA Skyline CAP, Inc.
Data Driven
Community Health
Priorities
Goal 1
Decrease the
percentage of
persons who are
overweight or obese
in TJHD
by promoting school
and corporate
wellness programs
and
by engaging
residents in a Move
to Health campaign. Community Action on Obesity
Obesity Trends Among U.S. Adults
1985
(*BMI ≥30, or ~ 30 lbs. overweight for 5’ 4” person)
No Data <10% 10%–14%
Source: Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System
(*BMI ≥30, or ~ 30 lbs. overweight for 5’ 4” person)
No Data <10% 10%–14%
Obesity Trends Among U.S. Adults
1990
Source: Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System
No Data <10% 10%–14% 15%–19%
Obesity Trends Among U.S. Adults
1995
(*BMI ≥30, or ~ 30 lbs. overweight for 5’ 4” person)
Source: Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System
No Data <10% 10%–14% 15%–19% ≥20%
(*BMI ≥30, or ~ 30 lbs. overweight for 5’ 4” person)
Obesity Trends Among U.S. Adults
2000
Source: Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System
No Data <10% 10%–14% 15%–19% 20%–24% 25%–29% ≥30%
Obesity Trends Among U.S. Adults
2005
(*BMI ≥30, or ~ 30 lbs. overweight for 5’ 4” person)
Source: Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System
No Data <10% 10%–14% 15%–19% 20%–24% 25%–29% ≥30%
(*BMI ≥30, or ~ 30 lbs. overweight for 5’ 4” person)
Obesity Trends Among U.S. Adults
2010
Source: Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System
Percentage of Adults Who Are Obese
Albemarle and Charlottesville, 2009
Albemarle County
27.1%
Charlottesville
26.9%
Source: Centers for Disease Control and Prevention: National Diabetes Surveillance System
**Body mass was derived from self-report of height and weight from adults 20 and Over.
*Obese = Body Mass Index (BMI) ≥30, or ~ 30 lbs. overweight for 5’ 4” person
Physical Inactivity
TJHD by Locality and Virginia, 2009
Source: Behavioral Risk Factor Surveillance System; County Health Rankings *Numbers are self-reported
19%
26%
22%
24%
30%
25% 24%
0%
5%
10%
15%
20%
25%
30%
35%
Albemarle Charlottesville Fluvanna Greene Louisa Nelson Virginia Estimated percent of adults aged 20 and over reporting no leisure time physical activity
Source: Virginia Department of Health, Virginia Behavioral Risk Factor Surveillance System
Self-Reported Adults with Diabetes
TJHD and Virginia, 2000-2010
3.9%
8.7%
6.1%
7.8%
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
10%
2000-2002 2001-2003 2002-2004 2003-2005 2004-2006 2005-2007 2006-2008 2007-2009 2008-2010
TJHD Virginia Percent of Total Adults Aged 20 and Over Living in Locality
1.Weight and Obesity (36.1%)
Which public health concern is the most
important for Albemarle County to give more
attention to?
www.tjhd.org
Memorandum
______________________________________________________________________________
TO: Members, Board of Supervisors
FROM: Travis O. Morris, Senior Deputy Clerk
DATE: May 30, 2013
SUBJECT: Boards and Commissions Vacancy and Reappointment List
______________________________________________________________________________
Attached, please find an updated listing of vacancies for boards and commissions through May 30, 2013.
Appointments that need to be made at this time are to the Community Policy & Management Team
(CPMT), Jefferson Area Disability Services Board, Pantops Community Advisory Council, Piedmont
Virginia Community College Board, Region Ten Community Services Board and Workforce Investment
Board.
Listed below are the names and term expiration dates of individuals who wish to be appointed and/or
reappointed to the respective committees:
Community Policy & Management Team (CPMT)
Ronald Spears
Jefferson Area Disability Services Board
Kirsten Miles, term expires June 30, 2013
John Donohue, term expires June 30, 2013
Michael Peoples, term expires June 30, 2013
Pantops Community Advisory Council
Tom Weaver, term expires June 30, 2013
Dennis Dutterer, term expires June 30, 2013
George Emmitt, term expires June 30, 2013
Diane Caton, term expires June 30, 2013
Ronald Cottrell, term expires June 30, 2013
Lynwood Bell, term expires June 30, 2013
John Chavan, term expires June 30, 2013
Piedmont Virginia Community College Board: One vacancy
Fred Copeland
Mary Loose DeViney
Steven A. Janes
2
Region Ten Community Services Board
Nancy Gansneder, term expires June 30, 2013
Workforce Investment Board
Rod Gentry, term expires June 30, 2013
Janet Turner-Giles
Attachment: Vacanc y List
Return to agenda
MEMBER
TERM
EXPIRES
NEW TERM
EXPIRES
WISH TO BE
RE-APPOINTED?
DISTRICT IF
MAGISTERIAL
APPOINTMENT
Acquisitions of Conservation Easements (ACE)Bill Edgerton 8/1/2012 8/1/2015 No Advertised, No applications recv'd
Agricultural & Forestal District Advisory Council Steve Murray 4/17/2012 4/17/2016 No Advertised, No applications recv'd
Agricultural & Forestal District Advisory Council Mark Gorlinsky 5/5/2010 4/17/2014 Resigned
Agricultural & Forestal District Advisory Council David van Roijen 4/17/2013 4/17/2017 Ineligible
Community Policy & Management Team (CPMT)Jackie Bryant 7/1/2013 7/1/2016 Ineligible Advertised, 1 application recv'd
Community Policy & Management Team (CPMT)Following application received:
Ronald Sprears
Jefferson Area Disability Services Board Kirsten Miles 6/30/2013 6/30/2016 Yes
Jefferson Area Disability Services Board John Donohue 6/30/2013 6/30/2016 Yes
Jefferson Area Disability Services Board Michael Peoples 6/30/2013 6/30/2016 Yes
Natural Heritage Committee John Foster 9/30/2011 9/30/2015 No Advertised, No applications recv'd
Natural Heritage Committee Diana Foster 9/30/2011 9/30/2015 No
Natural Heritage Committee Phil Stokes 9/30/2011 9/30/2015 No
Natural Heritage Committee DeMellon Forest 9/30/2012 9/30/2016 No
Natural Heritage Committee Jim Byrom 9/30/2012 Resigned
Natural Heritage Committee Christopher Dumler 9/30/2013 Resigned
Pantops Community Advisory Council Tom Weaver 6/30/2013 6/30/2016 Yes Advertised, No applications recv'd
Pantops Community Advisory Council Kirk Bowers 6/30/2013 6/30/2016 waiting for response
Pantops Community Advisory Council Dennis Dutterer 6/30/2013 6/30/2016 Yes
Pantops Community Advisory Council George Emmitt 6/30/2013 6/30/2016 Yes
Pantops Community Advisory Council Diane Caton 6/30/2013 6/30/2016 Yes
Pantops Community Advisory Council Rita Krenz 6/30/2013 6/30/2016 No
Pantops Community Advisory Council Ronald Cottrell 6/30/2013 6/30/2016 Yes
Pantops Community Advisory Council Lynwood Bell 6/30/2013 6/30/2016 Yes
Pantops Community Advisory Council Wendy Fisher 6/30/2013 6/30/2016 waiting for response
Pantops Community Advisory Council John Chavan 6/30/2013 6/30/2016 Yes
Pantops Community Advisory Council Joe Milby 6/30/2013 6/30/2016 No
Places 29 Community Advisory Council Robert Short 1/31/2016 Resigned Advertised, No applications recv'd
Piedmont Virginia Community College Board Donna Plasket 6/30/2013 6/30/2017 Ineligible Advertised, 3 applications recv'd
Piedmont Virginia Community College Board Following application received:
Fred Copeland
Mary Loose DeViney
Steven A. Janes
Region Ten Community Services Board Nancy Gansneder 6/30/2013 6/30/2016 Yes
Rivanna Solid Waste Authority Cit. Adv. Comm.Jeffery Greer 12/31/2010 12/31/2012 Ineligible, Joint City/County Advertised, No applications recv'd
Rivanna Solid Waste Authority Cit. Adv. Comm.Vincent Day 12/31/2013 Resigned
Workforce Investment Board Sue Goldman 6/30/2012 6/30/2015 No Recommendations to come from TJPED
Workforce Investment Board Rod Gentry 6/30/2013 6/30/2014 Yes
Workforce Investment Board Following recommendation received:
Janet Turner-Giles
Revised 05/30/2013
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
SP2012-00032 Bellair CSA Barn
SUBJECT/PROPOSAL/REQUEST:
Special use permit request for an additional
development right in the Rural Areas zoning district.
STAFF CONTACT(S):
Messrs. Foley, Benish, Clark, Davis, Kamptner
LEGAL REVIEW: --
AGENDA DATE:
June 5, 2013
ACTION: X INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: Yes
REVIEWED BY:
BACKGROUND:
This special use permit was heard by the Planning Commission on April 23, 2013. The Commission recommended
approval of this special use permit with the conditions shown in the action letter (Attachment 1).
DISCUSSION:
The Planning Commission expressed concern that condition #3 would unnecessarily restrict activities such as hayrides
and walks that might go farther than 250 feet from the event barn, but that would have little or no impact on neighboring
properties. The original condition was:
3. All event activities (not including access or parking) shall take place within 250 feet of the barn whose address
is 5290 Bellair Farm.
Since the Commission hearing, Planning and Zoning staff have re-written condition #3 to prevent such unnecessary and
unintended restrictions. The revised condition would restrict the use of structures on the property to those within 250 feet
of the barn, rather than restricting all event-related uses. Staff believes that this revision will ensure that the main impacts
of the proposed use will remain well to the interior of the 938-acre property without unnecessarily restricting low-impact
uses of the site. The revised condition is:
3. Event activities shall not make use of any structure other than (1) the barn whose address is 5290 Bellair Farm, or
(2) any structure located within 250 feet of that barn.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve SP2012-00032 with the following revised conditions:
1. The maximum number of events per calendar year shall not exceed 24.
2. The maximum number of event guests shall not exceed 150 persons.
3. Event activities shall not make use of any structure other than (1) the barn whose address is 5290 Bellair
Farm, or (2) any structure located within 250 feet of that barn.
4. Hours of operation for the events shall be no earlier than 3 p.m. and no later than midnight.
5. There shall be no amplified sound permitted for this use.
6. The use shall not commence without approval from the Virginia Department of Transportation of the entrance to
the property at Bellair Farm and of the proposed driveway exit on Tax Map Parcel 11300000000800. The exit on
Tax Map Parcel 11300000000800 shall be posted for exit-only use to the satisfaction of the Zoning Administrator.
7. The use shall not commence without approval from the building official, the fire official, and the Virginia
Department of Health.
8. The use shall commence on or before [date two years from Board approval] or the permit shall expire and be of
no effect.
ATTACHMENTS:
1 – Planning Commission Action Letter
Attachment 1
SP-2012-00032 Bellair CSA – Recommended Conditions of Approval
1. The maximum number of events per calendar year shall not exceed 24.
2. The maximum number of event guests shall not exceed 150 persons.
3. All event activities (not including access or parking) shall take place within 250 feet of the barn whose address is
5290 Bellair Farm.
4. Hours of operation for the events shall be no earlier than 3 p.m. and no later than midnight.
5. There shall be no amplified sound permitted for this use.
6. The use shall not commence without approval from the Virginia Department of Transportation of the entrance to
the property at Bellair Farm and of the proposed driveway exit on Tax Map Parcel 11300000000800. The exit on
Tax Map Parcel 11300000000800 shall be posted for exit-only use to the satisfaction of the Zoning Administrator.
7. The use shall not commence without approval from the building official, the fire official, and the Virginia
Department of Health.
8. The use shall commence on or before [date two years from Board approval] or the permit shall expire and be of
no effect.
Go to PC actions letter
Return to agenda
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
May 8, 2013
Don Swofford, FAIA
1600 Grady Ave
Charlottesville, VA. 22903
RE: SP201200032 – Bellair CSA Barn
Dear Mr. Swofford:
The Albemarle County Planning Commission, at its meeting on April 23, 2013, by a vote of 7:0
recommended approval of the above-noted petition to the Board of Supervisors.
Please note that this recommendation is subject to the following conditions:
1. The maximum number of events per calendar year shall not exceed 24.
2. The maximum number of event guests shall not exceed 150 persons.
3. All event activities (not including access or parking) shall take place within 250 feet of the
barn whose address is 5290 Bellair Farm.
4. Hours of operation for the events shall be no earlier than 3 p.m. and no later than midnight.
5. There shall be no amplified sound permitted for this use.
6. The use shall not commence without approval f rom the Virginia Department of
Transportation of the entrance to the property at Bellair Farm and of the proposed driveway
exit on Tax Map Parcel 11300000000800. The exit on Tax Map Parcel 11300000000800
shall be posted for exit-only use to the satisfaction of the Zoning Administrator.
7. The use shall not commence without approval from the building official, the fire official, and
the Virginia Department of Health.
8. The use shall commence on or before [date two years from Board approval] or the permit
shall expire and be of no effect.
Please be advised that the Albemarle County Board of Supervisors will review this petition and receive
public comment at their meeting on June 5, 2013.
View staff report and attachments
View PC minutes
Return to exec summary
If you should have any questions or comments regarding the above noted action, please do not hesitate to
contact me at (434) 296-5832.
Sincerely,
Scott Clark
Senior Planner
Planning Division
Cc Davis, Cynthia Keller
5363 Bellair Farm
Charlottesville VA. 22902
1
ALBEMARLE COUNTY PLANNING
STAFF REPORT SUMMARY
Project Name: SP 2012-00032 Bellair Staff: Scott Clark, Senior Planner
Planning Commission Public Hearing: March
19, 2013
Board of Supervisors Hearing: TBA
TBD
Owners: Davis, Cynthia K, Elisabeth Keller &
Gardner Davis, Trustees
Applicant: Cynthia Keller Davis
Acreage: 938.9 Rezone from: Not applicable
Special Use Permit for: 10.2.2.50, which
allows for Special events (reference 5.1.43)
TMP: Tax Map 103 Parcels 3A, 8, and 10
Location: 5363 Bellair Farm
By-right use: RA, Rural Areas
Magisterial District: Scottsville Proffers/Conditions: Yes
Requested # of Dwelling Units/Lots: n/a DA - RA - X
Proposal: Special use permit request for
special events Comp. Plan Designation: Rural Areas -
preserve and protect agricultural, forestal,
open space, and natural, historic and scenic
resources/ density ( .5 unit/ acre in
development lots)
Character of Property: Large farm; open and
wooded areas
Use of Surrounding Properties: Large estate
farms
Factors Favorable:
1. The use would support a working farm in
the Rural Areas.
2. The proposal would not create significant
impacts on adjacent properties.
Factors Unfavorable:
o None found
Recommendation: Based on findings presented in the staff report, staff recommends approval of
SP201200032 (with conditions).
2
STAFF CONTACT: Scott Clark, Senior Planner
PLANNING COMMISSION: March 19, 2013
BOARD OF SUPERVISORS: TBD
AGENDA TITLE: SP201200032 Bellair
PROPERTY OWNER: Stoner, Frank R IV Or Elizabeth Bondurant Stoner
APPLICANT: Stoner, Frank R IV Or Elizabeth Bondurant Stoner
PROPOSAL:
PROJECT: SP201200032 Bellair CSA Barn
PROPOSED: Special events in and around existing barn
ZONING CATEGORY/GENERAL USAGE: RA, Rural Areas- agricultural, forestal, and fishery
uses; residential density (0.5 unit/acre in development lots)
SECTION: 10.2.2.50, which allows for Special events (reference 5.1.43)
COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Areas in Rural Area 4 - Preserve and
protect agricultural, forestal, open space, and natural, historic and scenic resources/ density (.5
unit/acre in development lots)
ENTRANCE CORRIDOR: No
LOCATION: 5363 Bellair Farm
TAX MAP/PARCEL: 11300-00-00-01000, 11300-00-00-003A0, 11300-00-00-00800
MAGISTERIAL DISTRICT: Scottsville
COMPREHENSIVE PLAN:
The Comprehensive Plan designates the property as RA, Rural Areas- agricultural, forestal, and
fishery uses; residential density (0.5 unit/acre in development lots).
CHARACTER OF THE AREA:
The area is characterized by large estate farms with forested areas and large pastures.
PLANNING AND ZONING HISTORY:
This property was zoned RA Rural Areas during the comprehensive rezoning of the County in
1980.
APPLICANT’S PROPOSAL AND JUSTIFICATION
The applicants propose to hold special events for up to 150 people, up to 24 times per
year. The events would take place in or around an existing barn, and no amplified sound
is proposed. The events would provide additional income to support a working farm.
CONFORMITY WITH THE COMPREHENSIVE PLAN:
The Comprehensive Plan designates the subject properties as Rural Areas, emphasizing
the preservation and protection of agricultural, forestal, open space, and natural, historic
and scenic resources as land use options.
The proposed use would provide an additional source of income to a working farm. The
Rural Areas chapter of the Comprehensive Plan supports such uses as a method to
increase farm viability and help to prevent surburbanization of the Rural Areas.
3
ANALYSIS OF THE SPECIAL USE PERMIT REQUEST:
Section 31.6.1 of the Zoning Ordinance below requires that special use permits be reviewed as
follows:
Will the use be of substantial detriment to adjacent property?
It is staff’s opinion that the proposal will not be of substantial detriment to the adjacent
properties. The nearest dwelling is approximately one-half mile from the barn where the
events would take place. As amplified sound would not be permitted, noise impacts on nearby
residences and farms are not expected to be significant.
Will the character of the zoning district change with this use?
This proposed activity would use an existing structure on a large farm in the Rural Areas. The
character of the use would not change the character of the Rural Areas district, and the use
could be removed without any harm to productive agricultural land.
Will the use be in harmony with the purpose and intent of the zoning ordinance?
The purposes of the RA zoning district are:
o Preservation of agricultural and forestal lands and activities;
o Water supply protection;
o Limited service delivery to the rural areas; and
o Conservation of natural, scenic, and historic resources.
This use would be supportive of these purposes, and would increase the farm’s economic
viability, thereby reducing the chances of its conversion to suburban development.
Will the use be in harmony with the uses permitted by right in the district?
As proposed, the use would not conflict with residential or agricultural uses.
Will the use be in accord with the additional regulations provided in section 5 of this
ordinance?
Section 5.1.43 of the Zoning Ordinance (see Attachment C) sets standards for special-events
uses. The applicants have provided all the required information, and are not requesting
waivers of any of the requirements.
Will the public health, safety and general welfare of the community be protected if the
use is approved?
Virginia Department of Transportation (VDOT) staff has examined the site and has stated that
the existing entrance (Bellair Farm) is sufficient without any changes. VDOT staff has also
stated that the applicant’s plan to use the existing driveway on Tax Map Parcel
11300000000800, located to the west of Bellair Farm, for exiting traffic only will be
acceptable with some minor surface work (adding gravel). In order to ensure compliance with
this last matter, staff is recommending a condition of approval that would require VDOT
4
approval before the use commences.
Other safety and health matters are addressed by a condition requiring approval by the
Building Official and the Fire/Rescue Department (for building safety and emergency access)
and by the Virginia Department of Health. Preliminary reviews by the building official
indicated that the existing barn is acceptable for the proposed use with minor additions (exit
signage). Given the size of the property, no issues with water supply or septic capacity are
expected.
SUMMARY:
Staff has identified factors which are favorable and unfavorable to this proposal:
Factors favorable to this request include:
1. The use would support a working farm in the Rural Areas.
2. The proposal would not create significant impacts on adjacent properties.
Factors unfavorable to this request include:
o None found
RECOMMENDATION: Staff recommends approval of SP 2012-00032 Bellair with the
conditions listed below, based on the analysis provided herein.
CONDITIONS OF APPROVAL:
1. The maximum number of events per calendar year shall not exceed 24.
2. The maximum number of event guests shall not exceed 150 persons.
3. All event activities (not including access or parking) shall take place within 250
feet of the barn whose address is 5290 Bellair Farm.
4. Hours of operation for the events shall be no earlier than 3 p.m. and no later than
midnight.
5. There shall be no amplified sound permitted for this use.
6. The use shall not commence without approval from the Virginia Department of
Transportation of the entrance to the property at Bellair Farm and of the proposed
driveway exit on Tax Map Parcel 11300000000800. The exit on Tax Map Parcel
11300000000800 shall be posted for exit-only use to the satisfaction of the
Zoning Administrator.
7. The use shall not commence without approval from the building official, the fire
official, and the Virginia Department of Health.
8. The use shall commence on or before [date two years from Board approval] or the permit
shall expire and be of no effect.
5
ATTACHMENTS:
A. Area Map
B. Site Map
Return to PC actions letter
Motions:
A. Should the Planning Commission choose to recommend approval of this special use
permit:
I move to recommend approval of SP 20120032 Bellair with the conditions outlined
in the staff report.
B. Should the Planning Commission choose to recommend denial of this special use
permit:
I move to recommend denial of SP 20120032 Bellair. (Planning Commission needs to
give a reason for denial)
1
1
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2012-00032 Bellair CSA
SUBMITTED TO BOS
1
Albemarle County Planning Commission
April 23, 2013
Members attending were Ed Smith, Bruce Dotson, Don Franco, Thomas Loach, Richard
Randolph, Russell (Mac) Lafferty, Vice Chair, and Calvin Morris, Chair. Julia Monteith,
AICP, Senior Land Use Planner for the University of Virginia, was absent. She left the
meeting at 5:38 p.m.
Other officials present were Andrew Sorrell, Senior Planner; Amelia McCulley, Director
of Zoning/Zoning Administrator; Amanda Burbage, Senior Planner; Stewart Wright,
Permits Planner; Trevor Henry, Director of Office of Facilities; Brent Nelson, Planner;
Scott Clark, Senior Planner; David Benish, Chief of Planning; Sharon Taylor, Clerk to
Planning Commission; and Greg Kamptner, Deputy County Attorney.
Call to Order and Establish Quorum:
Mr. Morris, Chair, called the regular Albemarle County Planning Commission regular
meeting and public hearing to order at 6:01 p.m. and established a quorum.
Deferred Item
SP-2012-00032 Bellair CSA
PROPOSED: Special events in and around existing barn
ZONING CATEGORY/GENERAL USAGE: RA, Rural Areas- agricultural, forestal, and
fishery uses; residential density (0.5 unit/acre in development lots)
SECTION: 10.2.2.50, which allows for Special events (reference 5.1.43)
COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Areas in Rural Area 4 -
Preserve and protect agricultural, forestal, open space, and natural, historic and scenic
resources/ density (.5 unit/acre in development lots)
ENTRANCE CORRIDOR: No
LOCATION: 5363 Bellair Farm
TAX MAP/PARCEL: 11300-00-00-01000, 11300-00-00-003A0, 11300-00-00-00800
MAGISTERIAL DISTRICT: Scottsville
DEFERRED FROM MARCH 19, 2013 PLANNING COMMISSION MEETING
(Scott Clark)
Scott Clark presented a PowerPoint presentation and summarized the staff report.
This is a special use permit for special events on a farm in the rural areas. The
applicants are requesting events for up to 150 people up to 24 times a year, which is the
base amount permitted in the County ordinance. They are not requesting any waivers
for size or frequency of the events.
Bellair Farm is located on Secretary’s Road just east of Route 20 at Carter’s Bridge.
Regarding scale, it is a 900-acre farm and a very large site. The barn is about one-half
mile from Secretary’s Road. The events would take place in the barn and open patio
areas to the east of the building. The main entrance into the farm leads to the barn. On
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2012-00032 Bellair CSA
SUBMITTED TO BOS
2
the adjacent parcel there is a gravel driveway that would be used at times as an exit
only from the events to help improve traffic flow on the property.
In the review of the proposal’s conformity with the comprehensive plan staff found it
supports the comp plan’s goals of protecting agriculture in the county and providing
alternative sources of income for farms to help improve their viability.
In terms of the health and safety impacts VDOT has analyzed and approved both Bellair
Farm’s main paved entrance road and the proposed exit on the gravel driveway . The
Building Official has visited the building or barn and recommended some minor changes
in terms of signage to make it acceptable for the proposed events. Given the 900 acres
on the property staff does not expect to find any problem with water or septic treatment.
The item he failed to mention at the beginning was the proposal inclu des a prohibition
on amplified sound, which has often been the big issue with special events or winery
events in other locations. The music for these events would be unamplified acoustic
music, which is one of the conditions of approval as recommended. Since the site was
located near the center of a 900-acre farm and there was no amplification, staff does
not expect any impacts on the neighboring properties from noise.
SUMMARY:
Staff has identified factors which are favorable and unfavorable to this pro posal:
Favorable Factors:
1. The use would support a working farm in the Rural Areas.
2. The proposal would not create significant impacts on adjacent properties.
Unfavorable Factors
None
Staff recommends approval of SP-2012-00032 Bellair with the conditions recommended
in the staff report.
Mr. Morris invited questions for staff.
Mr. Dotson asked if there was no amplified sound on the exterior or both the interior and
exterior. He wanted to make sure that was clear. He was curious about the hours of
operation; why not an all day Saturday event; and why on no date can they begin before
3:00 p.m.
Mr. Clark replied the applicants can probably explain better why those particular hours
work best for them.
Mr. Loach asked is there any other special use permits in this area for similar uses, and
Mr. Clark replied he was not aware of any.
Mr. Loach asked if they have to comply with the Dark Sky regulations or anything like
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2012-00032 Bellair CSA
SUBMITTED TO BOS
3
that.
Mr. Clark replied no, there are no particular regulations about that.
Mr. Lafferty said he believed that wineries by right can have up to 200 people.
Mr. Clark replied that is true. However, in some cases for special events applicants
have requested a waiver of the 150 limit to get up to that same amount of 200 people. It
is not the case here.
Mr. Lafferty said he wondered whether they might be interested in that since they have
almost set that as a precedent.
Mr. Morris agreed.
Mr. Smith asked if the parking is sufficient. He knows there is plenty of area.
Mr. Clark replied yes, there is a parking area around the barn itself and then just to the
west of the barn there is the farm driveway that leads from the main paved road. There
is a long linear area of parking along both sides of the road that is more than sufficient.
Mr. Morris said just tying in with what has already been asked he wondered if any of the
lighting outside of the barn will be regulated lighting.
Mr. Clark replied that he did not recall there was any proposed new lighting for this.
However, the applicant can clarify that.
There being no further questions, Mr. Morris opened the public hearing for the applicant
and public comment. He invited the applicants to address the Commission.
Cynthia Davis, owner of Bellair Farm, thanked the Commission for considering this
application. Her mission with Bellair is to preserve it as an agricultural, natural and
historic resource. She believes that being able to hold events will be compatible with
those goals and help to offer more people in the community the opportunity to come and
see the farm and enjoy it. It will bring in extra revenue to help support what is primarily
an agricultural enterprise on the farm. She hoped very much that the Commission
would consider the application favorably.
Mr. Morris invited questions for the applicant.
Mr. Dotson asked about the starting time of 3 p.m. on all days as opposed to the
possibility of having an all day event, such as on a Saturday. He noted the applicant
had proposed 3 p.m.
Ms. Davis replied yes, that is what they were proposing. She had not thought about
having all day events. The reason primarily is they have a CSA that is o perating on
Saturdays and Wednesdays, which would conflict with things going on during the day.
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2012-00032 Bellair CSA
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Mr. Smith said he applauds her on the acoustic sound system.
Ms. Davis pointed out she lived on the farm and it would not suit her to have amplified
sound.
Mr. Morris asked if she would have any exterior lighting.
Ms. Davis replied there is exterior lighting on the outside of the building, which is not
very evasive. It is not crime lights and sort of down lighting that provides soft light
around the barn, which the technical term would be safety lights.
Mr. Smith asked staff if an agricultural event would count against one of 24 events.
Ms. Davis noted that she had not thought about that.
Mr. Clark replied the events for the community supported agricultural operation would
not be counted against that. A horse show or something like that would be a separate
use as a temporary event.
Ms. Davis pointed out they already have potlucks associated with the CSA. She did not
consider those events in this context necessarily. That is a couple of times a year.
Mr. Franco said there was one question he had when he thought about the farm and the
use. There is a condition about all activities taking place within 250 feet of the barn. He
asked if there were no visions of hay rides, walking trails or things like that. He could
see those as good things. He would just want to make sure that those are not
considered activities.
Ms. Davis agreed that was a good point. She could envision events where they might
want to have a hayride. She really had not thought about that detail.
Mr. Kamptner said there appears to be a lot of spill over between some activities that
may fall more on the agriculture side, which would be allowed by right. So between now
and the project going to the Board staff should explore some of these types of activities
with the applicant so they can have conditions that are cl early crafted for the Board.
Mr. Lafferty said he thought the concern about lighting was the people going out to the
parking lot at midnight and their safety.
Ms. Davis agreed that was an issue since they don’t have lighting where the parking is.
She supposed they could provide flash lights. She would have to give some thought to
that.
Mr. Morris noted it was something to think about and not that it is required.
Mr. Loach asked what a CSA is.
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2012-00032 Bellair CSA
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5
Ms. Davis replied that CSA stands for community supported agriculture. A CSA is a
way of marketing farm products locally such that people subscribe to the crop each year
and they are entitled to a share of the crop each week through the season.
Mr. Morris invited public comment. There being none, the public he aring was closed
and the matter before the Planning Commission for discussion and action.
Motion: Mr. Randolph moved and Mr. Smith seconded to recommend approval of SP -
2012-000032 Bellair CSA with conditions outlined in the staff report and with the
recommendations of staff to ensure agricultural activities that are appropriate to the site
are guaranteed to the owner.
The motion passed by a vote of 7:0.
Mr. Morris noted that a recommendation for approval of SP -2012-000032, Bellair CSA
would be forwarded to the Board to a date to be determined with conditions. He invited
the applicant to think about all of the different types of events and if anything needs to
be changed between now and the time they take it to the Board if they would just work
with staff on that.
1. The maximum number of events per calendar year shall not exceed 24.
2. The maximum number of event guests shall not exceed 150 persons.
3. All event activities (not including access or parking) shall take place within
250 feet of the barn whose address is 5290 Bellair Farm.
4. Hours of operation for the events shall be no earlier than 3 p.m. and no
later than midnight.
5. There shall be no amplified sound permitted for this use.
6. The use shall not commence without approval from the Virginia
Department of Transportation of the entrance to the property at Bellair
Farm and of the proposed driveway exit on Tax Map Parcel
11300000000800. The exit on Tax Map Parcel 11300000000800 shall be
posted for exit-only use to the satisfaction of the Zoning Administrator.
7. The use shall not commence without approval from the building official,
the fire official, and the Virginia Department of Health.
8. The use shall commence on or before [date two years from Board
approval] or the permit shall expire and be of no effect.
Return to PC actions letter
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
May 8, 2013
Stephen Waller, AICP
536 Pantops Center - PMB# 405
Charlottesville, VA. 22911
RE: PROJECT # SP201300003 – Verizon Wireless/Simeon/Orrock Property - Tier III Personal
Wireless Service Facility
TAX MAP PARCEL: 092000000005A0
Dear Mr. Waller:
The Albemarle County Planning Commission, at its meeting on April 23, 2013, by a vote of 7:0
recommended approval of this facility at ten (10) feet above the tallest tree to the Board of Supervisors.
Please note that this recommendation is subject to the following conditions:
1. Development and use shall be in general accord with the conceptual plan titled “Simeon (Orrock
Property) 1240 Thomas Jefferson Parkway, Charlottesville, VA 22902” prepared by Justin Y. Yoon
latest revision date 4/2/13 (hereafter “Conceptual Plan”), as determined by the Director of
Planning and the Zoning Administrator. To be in general accord with the Conceptual Plan,
development and use shall reflect the following major elements within the development essential
to the design of the development, as shown on the Conceptual Plan.:
a. Height
b. Mounting type
c. Antenna type
d. Number of antenna
e. Distance above reference tree
f. Color
g. Location of ground equipment and monopole
Minor modifications to the plan which do not conflict with the elements above may
be made to ensure compliance with the Zoning Ordinance.
Please be advised that the Albemarle County Board of Supervisors will review this petition and receive
public comment at their meeting on June 5, 2013.
View staff report and attachments
View PC minutes
Return to agenda
If you should have any questions or comments regarding the above noted action, please do not hesitate to
contact me at (434) 296-5832.
Sincerely,
Brent Nelson
Planner
Planning Division
Cc Orrock, Jeannette S
1240 Thomas Jefferson Pkwy
Charlottesville, VA. 22902
1
ALBEMARLE COUNTY PLANNING
STAFF REPORT SUMMARY
Project Name: SP 201300003 Orrock Property- Verizon
Tier III PWSF
Staff: Brent Nelson, Planner
Planning Commission Public Hearing:
April 23, 2013
Board of Supervisors Hearing:
June 5, 2013
Owners: Jeannette S.Orrock Applicant: Stephen Waller, GDN Sites; Lori
H. Schweller, LeClairRyan
Acreage: 15.61 acres
(Lease Area: 1,600 square feet)
Rezone from: Not applicable
Special Use Permit for: 10.2.2(48) Special Use
Permit, which allows for Tier III personal wireless
facilities in the RA Zoning District.
TMP: Tax Map 92 Parcel 5A
Location: 1240 Thomas Jefferson Parkway
By-right use: RA, Rural Areas
Magisterial District: Scottsville Proffers/Conditions: No
Requested # of Dwelling Units/Lots: N/A DA - RA - X
Proposal: A ninety-seven (97) foot Verizon treetop
monopole and associated ground equipment Comp. Plan Designation: Rural Area in Rural
Area 4.
Character of Property: A moderately small, rural
property on the north side of Route 53 that is almost
entirely wooded and with one single-family home.
Use of Surrounding Properties: Rural Areas-
single family residential
Factors Favorable:
1. The monopole is located so that only the top
section of the monopole containing the
antennas is expected to be visible.
2. The Architectural Review Board staff has
recommended approval based on minimal
visibility from Route 53, the Entrance Corridor.
Factors Unfavorable:
1. The proposal is located within the
Southern Albemarle Rural Historic
District.
2. The proposal is located within the Route
53 Entrance Corridor.
3. The property is adjacent to three
open-space easement properties and
within the vicinity of other easement
properties held by the Virginia
Outdoors Foundation.
Zoning Ordinance Waivers and Recommendations:
1. Section 10.2.2 (48) and Section 5.1.4 Personal Wireless Facility- Tier III tower at ten (10) feet above the
tallest tree. Based on findings presented in the staff report, staff recommends approval at the height of ten
(10) feet above the reference tree.
2
STAFF CONTACT: Brent Nelson, Planner
PLANNING COMMISSION: April 23, 2013
BOARD OF SUPERVISORS: June 5, 2013
AGENDA TITLE: SP201300003: Orrock Property- Verizon Tier III
PROPERTY OWNER: Jeannette S.Orrock
APPLICANT: Verizon
PROPOSAL:
This is a proposal to install a Tier III personal wireless service treetop facility (Attachment A).
The facility will contain a steel monopole that would be approximately 97 feet tall (10 feet
AMSL above the height of the tallest tree within 25 feet), with associated ground equipment
contained within a 1,600 square foot lease area. The property is 15.61 acres, described as Tax
Map 92, Parcel 5A, located in the Scottsville Magisterial District and zoned RA, Rural Areas and
EC, Entrance Corridor (Attachment B). The property is also located within the Southern
Albemarle Rural Historic District.
COMPREHENSIVE PLAN:
The Comprehensive Plan designates the property as Rural Area in Rural Area 4.
CHARACTER OF THE AREA:
The proposed facility is to be located on a 15.61 acre parcel located on the north side of Route
53, just east of Monticello. The facility is to be situated approximately 820 ft. north of Route 53
in a wooded section of the parcel. There are two existing PWSFs within close proximity. An
AT&T facility is located approximately 80 feet to the northeast on the same parcel. A Verizon
facility is located 160 west on the adjacent parcel. The general character of the area is rural. The
site is included within the Southern Albemarle Rural Historic District, a National Register
district. The property is adjacent to three open-space easement properties and within the vicinity
of other easement properties held by the Virginia Outdoors Foundation.
PLANNING AND ZONING HISTORY:
SP200000077: Request to construct an 80 ft. Tier III PWSF, approved.
SP200300036: Request to install additional ground equipment, approved.
DISCUSSION:
ANALYSIS OF THE SPECIAL USE PERMIT REQUEST:
Section 31.6.1 of the Zoning Ordinance below requires that special use permits be reviewed as
follows:
Will the use be of substantial detriment to adjacent property?
3
The property is located in the Southern Albemarle Rural Historic District. The Architectural
Review Board staff person determined that the proposed location is expected to sufficiently
minimize the visibility of the monopole from the Route 53 Entrance Corridor and historic
sites in the vicinity (Attachment C). The property is adjacent to three open-space easement
properties and within the vicinity of other easement properties held by the Virginia Outdoors
Foundation. The Stewardship Specialist for the Foundation has reviewed the proposal and has
indentified no issues with regard to this proposal. It is staff’s opinion that the proposal will not
be of substantial detriment to the adjacent properties. The facility is located in a wooded area
with ample vegetation (Attachment D). The monopole will only be visible just above the
treetops and from a limited number of locations and at a significant distance.
Will the character of the zoning district change with this use?
It is staff’s opinion that the character of the zoning district will not change with this use.
Will the use be in harmony with the purpose and intent of the zoning ordinance?
Staff has reviewed this request as it relates to the “purpose and intent” that is set forth in
Sections 1.4.4 and 1.4.7 of the Zoning Ordinance, and as it relates to the intent specified in the
Rural Areas chapter of the Zoning Ordinance (Section 10.1). This request is consistent with
both sections.
Will the use be in harmony with the uses permitted by right in the district?
No significant adverse impacts on adjacent properties in the RA, Rural Area district are
anticipated. The proposed personal wireless service facility will not restrict any nearby by-
right uses within the Rural Areas district.
Will the public health, safety and general welfare of the community be protected if the
use is approved?
The public health, safety, and general welfare of the community is protected through the
special use permit process, which assures that uses approved by special use permit are
appropriate in the location requested. In this case, the proposed facility will give Verizon the
ability to offer another choice of personal wireless service communication by providing a full
range of voice and data services in addition to the required E911 call services. This can be
seen as contributing to the public health, safety and welfare on a regional level.
Compliance with Section 5.1.40 of the Zoning Ordinance
The county’s specific design criteria for Tier III facilities as set forth in section 5.1.40 (e)
are addressed as follows.
Section 5.1.40 (e) Tier III facilities. Each Tier III facility may be established upon approval of
a special use permit issued pursuant to section 31.2.4 of this chapter, initiated upon an
application satisfying the requirements of subsection 5.1.40(a) and section 31.2.4, and it shall
be installed and operated in compliance with all applicable provisions of this chapter and the
following:
1. The facility shall comply with subsection 5.1.40(b) subsection 5.1.40(c)(2) through (9) and
subsection 5.1.40 (d)(2),(3),(6) and (7), unless modified by the board of supervisors during
special use permit review.
2. The facility shall comply with all conditions of approval of the special use permit.
4
Requirements of subsection 5.1.40(a) application for approval and section 31.6.1 special use
permits have been met. Compliance with Section 5.1.40(e) of the Zoning Ordinance: The
County's specific design criteria for Tier III facilities set forth in Section 5.1.40(e)(1) and
5.1.40(e)(2) are addressed as follows: [Ordinance sections are in italics]
Subsection 5.1.40(b) (1-5): Exemption from regulations otherwise applicable: Except as
otherwise exempted in this paragraph, each facility shall be subject to all applicable regulations
in this chapter.
The proposed wireless facility will meet required Rural Areas setbacks in addition to all other
area and bulk regulations and minimum yard requirements. The proposed 97 foot tall monopole
is located approximately 75 feet from the nearest parcel line. The applicant has submitted a fall
zone easement on the adjacent property to the southwest (TMP 92, Parcel 5) which shares the
same ownership as the subject parcel under review. That deed of easement and plat are currently
under review by the County Attorney. Attached site drawings, antennae and equipment
specifications have been provided to demonstrate that personal wireless service facilities (PWSF)
regulations and any relevant site plan requirements set forth in Section 32 of the zoning
ordinance have been addressed.
Subsection 5.1.40(c)(2): The facility shall be designed, constructed and maintained as follows:
(i) guy wires shall not be permitted; (ii) outdoor lighting for the facility shall be permitted only
during maintenance periods; regardless of the lumens emitted, each outdoor luminaire shall be
fully shielded as required by section 4.17 of this chapter; (iii) any equipment cabinet not located
within the existing structure shall be screened from all lot lines either by terrain, existing
structures, existing vegetation, or by added vegetation approved by the county’s landscape
planner; (iv) a whip antenna less than six (6) inches in diameter may exceed the height of the
existing structure; (v) a grounding rod, whose height shall not exceed two (2) feet and whose
width shall not exceed one (1) inch in diameter at the base and tapering to a point, may be
installed at the top of facility or the structure; and (vi) within one month after the completion of
the installation of the facility, the applicant shall provide a statement to the agent certifying that
the height of all components of the facility complies with this regulation.
The proposed monopole does not require the installation of guy wires, nor will it be fitted with
any whip antennas. The proposed grounding rod complies with the size requirements. Outdoor
light fixtures will be shielded. All proposed lighting is for temporary maintenance and security
use only. All associated ground equipment will be shielded from all lot lines by existing
vegetation and terrain.
Subsection 5.1.40(c)(3): Equipment shall be attached to the exterior of a structure only as
follows: (i) the total number of arrays of antennas attached to the existing structure shall not
exceed three (3), and each antenna proposed to be attached under the pending application shall
not exceed the size shown on the application, which size shall not exceed one thousand one
hundred fifty two (1152) square inches; (ii) no antenna shall project from the structure beyond
the minimum required by the mounting equipment, and in no case shall any point on the face of
an antenna project more than twelve (12) inches from the existing structure; and (iii) each
antenna and associated equipment shall be a color that matches the existing structure. For
purposes of this section, all types of antennas and dishes regardless of their use shall be counted
toward the limit of three arrays.
5
The proposed antennae configuration will consist of two arrays with three panel antennas. The
antennas on one array will measure 94.6” x 11.2” x 4.5” while those on the other array will
measure 47.4” x 16.8” x 3.5”. Each antenna shall not exceed 1,152 square inches. These
antennas will be installed using “pipe-mounts” that will allow for any required amount of down-
tilting without exceeding the County’s requirements for flush-mounts (12- inches maximum
between the face of the monopole and the face of the antennae). All antennae will be painted to
match the color of the tower.
Subsection 5.1.40(c)(4): Prior to issuance of a building permit, the applicant shall submit a tree
conservation plan prepared by a certified arborist. The plan shall be submitted to the agent for
review and approval to assure that all applicable requirements have been satisfied. The plan
shall specify tree protection methods and procedures, and identify all existing trees to be
removed on the parcel for the installation, operation and maintenance of the facility. Except for
the tree removal expressly authorized by the agent, the applicant shall not remove existing trees
within the lease area or within one hundred (100) feet in all directions surrounding the lease
area of any part of the facility. In addition, the agent may identify additional trees or lands up to
two hundred (200) feet from the lease area to be included in the plan.
The installation of the proposed personal wireless service facility will require the removal of
some trees and the installation of a steel platform with concrete piers for ground equipment. The
removal of the trees and installation of the steel platform does not affect the visibility or
screening of the tower and associated equipment. Prior to the submittal of a building permit, the
applicant will provide a tree conservation plan, prepared by a certified arborist, verifying that the
proposed grading and installation of the steel platform will not adversely impact the survival of
trees designated to remain.
Subsection 5.1.40(c)(5)The installation, operation and maintenance of the facility shall be
conducted in accordance with the tree conservation plan. Dead and dying trees identified by the
arborist’s report may be removed if so noted on the tree conservation plan. If tree removal is
later requested that was not approved by the agent when the tree conservation plan was
approved, the applicant shall submit an amended plan. The agent may approve the amended
plan if the proposed tree removal will not adversely affect the visibility of the facility from any
location off of the parcel. The agent may impose reasonable conditions to assure that the
purposes of this paragraph are achieved.
In order to ensure that there is no significant impact to any of the trees that are to remain, the
conservation plan will be completed prior to the submittal of a building permit. Operation and
maintenance of the facility will be conducted in accordance with the tree conservation plan.
Subsection 5.1.40(c)(6): The facility shall be disassembled and removed from the site within
ninety (90) days of the date its use for personal wireless service purposes is discontinued. If the
agent determines at any time that surety is required to guarantee that the facility will be removed
as required, the agent may require that the parcel owner or the owner of the facility submit a
certified check, a bond with surety, or a letter of credit, in an amount sufficient for, and
conditioned upon, the removal of the facility. The type and form of the surety guarantee shall be
to the satisfaction of the agent and the county attorney. In determining whether surety should be
required, the agent shall consider the following: (i) the annual report states that the tower or
pole is no longer being used for personal wireless service facilities; (ii) the annual report was
6
not filed; (iii) there is a change in technology that makes it likely that tower or pole will be
unnecessary in the near future; (iv) the permittee fails to comply with applicable regulations or
conditions; (v) the permittee fails to timely remove another tower or pole within the county; and
(vi) whenever otherwise deemed necessary by the agent.
Should use of the tower site in this location become discontinued at anytime in the future,
Verizon and/or its assignee(s) will be required to remove the facility within 90 days.
Subsection 5.1.40(c)(7): The owner of the facility shall submit a report to the agent by no earlier
than May or and no later than July 1 of each year. The report shall identify each user of the
existing structure, and include a drawing, photograph or other illustration identifying which
equipment is owned and/or operated by each personal wireless service provider. Multiple users
on a single tower or other mounting structure may submit a single report, provided that the
report includes a statement signed by a representative from each user acquiescing in the report.
After the proposed PWSF has been installed, Verizon will submit an annual report updating the
user status and equipment inventory of the facility in the required time period.
Subsection 5.1.40(c)(8): No slopes associated with the installation of the facility and accessory
uses shall be created that are steeper than 2:1 unless retaining walls, revetments, or other
stabilization measures acceptable to the county engineer are employed.
No slopes associated with the installation of the facility are steeper than 2:1.
Subsection 5.1.40(c)(9): Any equipment cabinet not located within an existing building shall be
fenced only with the approval of the agent upon finding that the fence: (i) would protect the
facility from trespass in areas of high volumes of vehicular or pedestrian traffic or, in the rural
areas, to protect the facility from livestock or wildlife; (ii) would not be detrimental to the
character of the area; and (iii) would not be detrimental to the public health, safety or general
welfare.
The proposal includes a 40’x 40’ lease area that will be fenced with a 6 ft. tall wooden privacy
fence and gate. Staff has found that this fence will not be detrimental to the character of the area,
nor the public health, safety or general welfare and would protect the facility from wildlife.
Section 5.1.40(d)(2): The site shall provide adequate opportunities for screening and the facility
shall be sited to minimize its visibility from adjacent parcels and streets, regardless of their
distance from the facility. If the facility would be visible from a state scenic river or a national
park or national forest, regardless of whether the site is adjacent thereto, the facility also shall
be sited to minimize its visibility from such river, park or forest. If the facility would be located
on lands subject to a conservation easement or an open space easement, or adjacent to a
conservation easement or open space easement, the facility shall be sited so that it is not visible
from any resources specifically identified for protection in the deed of easement.
The proposed facility includes a monopole that would have a height of approximately 97 feet
above ground level (AGL) or 728 feet above mean sea level (AMSL). The height of the
reference tree is approximately 718 feet above mean sea level (AMSL) and is located within
25’of the proposed monopole.
7
A balloon test was conducted on February 27, 2013 and repeated on March 8, 2013 due to
adverse wind conditions (Attachment E). During the site visits, staff observed a test balloon that
was floated at the approximate height of the proposed monopole. Routes 53 and 793 were
traveled to determine the extent of visibility of the proposal. The balloon was also viewed from
Monticello, the Kenwood Library, Ashlawn-Highland and the parking lot of the Jefferson
Vineyards at Simeon. The balloon was visible from the Kenwood Library and the parking lot of
the Jefferson Vineyards. From both locations the balloon was sky-lit; however, the significant
distance from which it was viewed sufficiently mitigated it visual impact. The balloon was
visible from Monticello and Ashlawn-Highland; however, the wooded backdrop and significant
distance eliminated any negative impact. The facility was not visible from Route 793 and the
narrow, curving nature of Route 53 allowed only intermittent views, often through trees. It is
Staff’s opinion that at the ten foot height, the low level of visibility is not expected to have a
negative impact on the Southern Albemarle Rural Historic District, Virginia s, Route 53
Entrance Corridor or nearby historic properties.
Section 5.1.40(d)(3): The facility shall not adversely impact resources identified in the county’s
open space plan.
The County’s wireless service facilities policy encourages facilities with limited visibility,
facilities with adequate wooded backdrop, and facilities that do not adversely impact Avoidance
Areas (including Entrance Corridors and historic resources). Staff’s analysis of this request
addresses the concern for the possible loss of aesthetic or historic resources. The proposed lease
area is located within the Southern Albemarle Rural Historic District in the Open Space Plan
(Attachment F). However, Architectural Review Board staff found that the facilities’ limited
visibility is not expected to have any adverse scenic impact.
The Architectural Review Board staff has expressed no objection and has recommended
approval for this site. Therefore, staff feels the visibility of the monopole will not adversely
impact the resources of the entrance corridor or those listed as avoidance areas.
Section 5.1.40(d)(6): The top of the monopole, measured in elevation above mean sea level, shall
not exceed the height approved by the commission. The approved height shall not be more than
seven (7) feet taller than the tallest tree within twenty-five (25) feet of the monopole, and shall
include any base, foundation or grading that raises the pole above the pre-existing natural
ground elevation; provided that the height approved by the commission may be up to ten (10)
feet taller than the tallest tree if the owner of the facility demonstrates to the satisfaction of the
commission that there is not a material difference in the visibility of the monopole at the
proposed height, rather than at a height seven (7) feet taller than the tallest tree; and there is not
a material difference in adverse impacts to resources identified in the county’s open space plan
caused by the monopole at the proposed height, rather than at a height seven (7) feet taller than
the tallest tree. The applicant may appeal the commissioner’s denial of a modification to the
board of supervisors as provided in subsection 5.1.40(d)(12).
The proposed monopole would have a height of approximately 728 feet above mean sea level
(AMSL). The height of the reference tree is approximately 718 feet above mean sea level
(AMSL); therefore, the monopole will be ten (10) feet taller than the tallest tree within twenty-
five (25) feet. It is staff’s opinion that there is no material difference in visibility between the ten
foot height and the seven foot height for a tower in this location. Staff recommends approval at
the proposed ten feet above the reference tree.
8
Section 5.1.40(d)(7): Each wood monopole shall be a dark brown natural wood color; each
metal or concrete monopole shall be painted a brown wood color to blend into the surrounding
trees. The antennas, supporting brackets, and all other equipment attached to the monopole shall
be a color that closely matches that of the monopole. The ground equipment, the ground
equipment cabinet, and the concrete pad shall also be a color that closely matches that of the
monopole, provided that the ground equipment and the concrete pad need not be of such a color
if they are enclosed within or behind an approved structure, façade or fencing that: (i) is a color
that closely matches that of the monopole; (ii) is consistent with the character of the area; and
(iii) makes the ground equipment and concrete pad invisible at any time of year from any other
parcel or a public or private street.
The applicant is proposing to install a steel monopole. The proposed color for the tower and
associated equipment shelter is a Sherwin Williams Java Brown #6090 to match existing
surroundings.
Section 5.1.40(e)2: The facility shall comply with all conditions of approval of the special use
permit.
The facility complies with all conditions of approval of the special use permit (Section 32.2.4):
Section 704(a)(7)(b)(I)(II) of The Telecommunications Act of 1996:
This application is subject to the Telecommunications Act of 1996, which provides in part that
the regulation of the placement, construction, and modification of personal wireless service
facilities by any State or local government or instrumentality thereof (I) shall not unreasonably
discriminate among providers of functionally equivalent services; (II) shall not prohibit or have
the effect of prohibiting the provision of personal wireless services. 47 U.S.C.
In order to operate this facility, the applicant is required to comply with the FCC guidelines for
radio frequency emissions that are intended to protect the public health and safety. Neither the
Comprehensive Plan nor the Zoning Ordinance prohibits the provision of personal wireless
services. However, both do implement specific policies and regulations for the sighting and
design of wireless facilities. In its current state, the existing facilities and their mounting
structure all offer adequate support for providing personal wireless communication services. The
applicant has not provided any additional information regarding the availability, or absence of
alternative sites that could serve the same areas that would be covered with the proposed antenna
additions at this site. Therefore, staff does not believe that the special use permitting process nor
the denial of this application would have the effect of prohibiting or restricting the provision of
personal wireless services.
SUMMARY:
Staff has identified factors which are favorable and unfavorable to this proposal:
Factors favorable to this request include:
1. The monopole is located so that only the top section of the monopole containing the
antennas is expected to be visible.
9
2. The Architectural Review Board staff has recommended approval based on minimal
visibility from Route 53, the Entrance Corridor.
3. There is limited visibility of the tower from nearby historic sites/district and conservation
easement properties.
Factors unfavorable to this request include:
1. The proposal is within the Southern Albemarle Rural Historic District. The impact is
mitigated by the limited visibility of the site.
2. The property is adjacent to three open-space easement properties and within the vicinity
of other easement properties held by the Virginia Outdoors Foundation. The impact is
mitigated by the limited visibility of the site.
In order to comply with Section 5.1.40(d) of the Zoning Ordinance, the Planning Commission is
required to provide the applicant with a statement regarding the basis for denial and all items that
will have to be addressed to satisfy each requirement.
RECOMMENDATION: Staff recommends approval of this facility at ten (10) feet above the
tallest tree with the conditions outlined below.
Conditions of approval:
1. Development and use shall be in general accord with the conceptual plan titled “Simeon
(Orrock Property) 1240 Thomas Jefferson Parkway, Charlottesville, VA 22902” prepared
by Justin Y. Yoon latest revision date 4/2/13 (hereafter “Conceptual Plan”), as
determined by the Director of Planning and the Zoning Administrator. To be in general
accord with the Conceptual Plan, development and use shall reflect the following major
elements within the development essential to the design of the development, as shown on
the Conceptual Plan.:
a. Height
b. Mounting type
c. Antenna type
d. Number of antenna
e. Distance above reference tree
f. Color
g. Location of ground equipment and monopole
Minor modifications to the plan which do not conflict with the elements above may be
made to ensure compliance with the Zoning Ordinance.
ATTACHMENTS:
A. Site Plan
B. Vicinity Map
C. Architectural Review Board Staff Comments
D. Site Photos
E. Balloon Test
F. Open Space & Critical Resource Map
10
Return to PC actions letter
Motion: The Planning Commission’s role in this case (SP201300003) is to make a
recommendation to the Board of Supervisors.
A. Should the Planning Commission choose to recommend approval of this Tier III
personal wireless service facility:
I move to recommend approval of SP 201300003 Orrock Property Verizon Tier III
PWSF with the conditions outlined in the staff report.
B. Should the Planning Commission choose to recommend denial of this Tier III personal
wireless service facility:
I move to recommend denial of SP 201300003 Orrock Property Verizon Tier III
PWSF. (Planning Commission needs to give reasons for denial)
REV. NO.DESCRIPTION DATEBY
APPROVAL
ORROCK PROPERTY
CONSULTING TEAM PROJECT SUMMARY
9
REV. NO.DESCRIPTION DATEBY
G-1
SITE
PROJECT
SITE
PROJECT
PROJECT DESCRIPTION
INSTALLATION OF MONOPOLE, COMPOUND AND
OPERATION OF ANTENNAS AND BASE STATION
EQUIPMENT IN A RAW-LAND LEASE AREA
SIMEON
RAWLAND
INDEX OF DRAWINGS
T
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F
F
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K
W
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5
3
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T
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F
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S
O
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P
A
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K
W
A
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(
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5
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F
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P
A
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W
A
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(
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T
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5
3
)
GRAPHIC SCALE(S)
SURVEYOR'S NOTES
SIMEON
RAWLAND
C-1
LEGEND
ABBREVIATIONS
LEASE NOTES
NOTES
SIMEON
RAWLAND
C-1A
GRAPHIC SCALE(S)
SIMEON
RAWLAND
C-1B
CONSTRUCTION NOTES
NOTES
LEASE NOTES
TREE INVENTORY
DEMOLITION NOTES
A A
GRAPHIC SCALE(S)
SIMEON
RAWLAND
C-2
CONSTRUCTION NOTES
NOTES
LEASE NOTES
GRAPHIC SCALE(S)
SIMEON
RAWLAND
C-2A
LEASE NOTES EROSION AND SEDIMENT
CONTROL NOTES
SIMEON
RAWLAND
C-2B
SIMEON
RAWLAND
C-3
ENLARGED VIEW
SIMEON
RAWLAND
C-4
CONSTRUCTION NOTES
Points of Interest
AIRPORT
COLLEGE/UNIVERSITY
COMMUNITY
FIRE/RESCUE STATION
GOVERNMENT
HOSPITAL
LIBRARY
POLICE STATION
POST OFFICE
RECREATION/TOURISM
SCHOOL
Utilities
Towers
Overlays
Conservation Easements
Parcel Info
Parcels
SP20130003_Verizon-Orrock Property
Map is for Display Purposes Only • Aerial Imagery from the Commonwealth of Virginia and Other Sources April 9, 2013
GIS-Web
Geographic Data Services
www.albemarle.org
(434) 296-5832
Legend
(Note: Some items on map may not appear in legend)
730 ft
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
MEMORANDUM
TO: Brent Nelson
FROM: Margaret Maliszewski
RE: ARB-2013-16 and SP-2013-03: Orrock (Verizon) Simeon Tier 3 PWSF
DATE: March 8, 2013
Balloon tests were conducted for the above referenced proposal on February 25 and March 8, 2013.
Comments and recommendations on the proposal are provided below.
Visibility:
· Conditions were extremely windy during both balloon tests.
· The balloon was visible from Monticello and Ashlawn-Highland without negative impact.
· The balloon was visible from the Kenwood Library and the parking lot at Jefferson Vineyards. From
both vantage points, the balloon rose above the trees, taller than the existing monopoles on site, and
had no wooded backdrop. A shorter pole would be more appropriate as viewed from these locations.
However, the distance at which the pole is viewed (approximately 1400’ from Kenwood and
approximately 2800’ from the Jefferson Vineyards parking lot) helps mitigate impacts.
· Along Route 53 the views of the pole were intermittent and often available only through the trees at
roadside. The curving, narrow nature of the road helped minimize impacts from this vantage point.
Recommendations:
· Regarding the ground equipment: The proposed ground equipment is not expected to be visible from
the Entrance Corridor.
· Regarding visibility of the monopole: The proposed location is expected to sufficiently minimize the
visibility of the monopole from the Rt. 53 Entrance Corridor and historic sites in the vicinity.
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2013-00003 Wireless/Simeon/Orrock Property – Tier III PDSF
SUBMITTED TO BOS
1
Albemarle County Planning Commission
April 23, 2013
Members attending were Ed Smith, Bruce Dotson, Don Franco, Thomas Loach, Richard
Randolph, Russell (Mac) Lafferty, Vice Chair, and Calvin Morris, Chair. Julia Monteith,
AICP, Senior Land Use Planner for the University of Virginia, was absent. She left the
meeting at 5:38 p.m.
Other officials present were Andrew Sorrell, Senior Planner; Amelia McCulley, Director
of Zoning/Zoning Administrator; Amanda Burbage, Senior Planner; Stewart Wright,
Permits Planner; Trevor Henry, Director of Office of Facilities; Brent Nelson, Planner;
Scott Clark, Senior Planner; David Benish, Chief of Planning; Sharon Taylor, Clerk to
Planning Commission; and Greg Kamptner, Deputy County Attorney.
Call to Order and Establish Quorum:
Mr. Morris, Chair, called the regular Albemarle County Planning Commission meeting
and public hearing to order at 6:01 p.m. and established a quorum.
Public Hearing
SP-2013-00003 – Verizon Wireless/Simeon/Orrock Property - Tier III Personal
Wireless Service Facility
PROPOSAL: Request for installation of a 97’ tall monopole structure and associated
ground equipment on 15.61 acres. No dwellings proposed
ZONING CATEGORY/GENERAL USAGE: RA Rural Areas - agricultural, forestal, and
fishery uses; residential density (0.5 unit/acre in development lots), and Entrance
Corridor (EC) Overlay to protect properties of historic, architectural or cultural
significance from visual impacts of development along routes of tourist access.
SECTION: Chapter 18 Section 10.2.2.48 of the Albemarle County Code, which allows
for Tier III personal wireless service facilities (reference 5.1.40)
COMPREHENSIVE PLAN: Rural Areas in Rural Area 4 – preserve and protect
agricultural, forestal, open space, and natural, historic and scenic resources/ density
(0.5 unit/ acre in development lots)
ENTRANCE CORRIDOR: Yes
LOCATION: 1240 Thomas Jefferson Parkway (Route 53)
TAX MAP/PARCEL: 092000000005A0
MAGISTERIAL DISTRICT: Scottsville
(Brent Nelson)
Brent Nelson presented a PowerPoint presentation and summarized the staff report.
The applicant, Verizon, is proposing to install a 97 foot tall Tier III Personal Wireless
Service Treetop Facility, along with associated ground equipment at 2140 Thomas
Jefferson Parkway. The top of the proposed monopole will be 10 feet above the 83 foot
tall reference tree, identified as a 30” caliper Oak.
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2013-00003 Wireless/Simeon/Orrock Property – Tier III PDSF
SUBMITTED TO BOS
2
The proposed facility is to be located on a 15.61 acre parcel located on the northeast
side of Route 53, just southeast of Monticello and the Kenwood Library. The facility is to
be situated approximately 820 feet northeast of Route 53 in a wooded section of the
parcel. The general character of the parcel is rural consisting of heavily wooded areas
and a single family home. Because the proposed facility is located in an avoidance
area, the Southern Albemarle Historic District, a special use permit is required. The
property is adjacent to three open-space easement properties and within the vicinity of
other easement properties held by the Virginia Outdoors Foundation.
The site plan drawing shows the location of the facility on the parcel , the existing access
drive from Route 53, and the two existing cell towers. The next site plan drawing shows
the location of the proposed monopole, the reference tree, the entrance drive, and the
gate/fence enclosure around the lease area. The lease area is heavily wooded as
shown in the photo. In the next slide the drawing showed the proposed 97 foot tall
monopole, the top of the reference tree, and the 10 foot distance to the top of the
proposed monopole.
A balloon test was conducted on February 27, 2013 and repeated again on March 8 due
to adverse wind conditions. The balloon was floated at the approximate height of the
proposed facility. Staff traveled nearby roads and visited the historic properties of
Monticello, Kenwood, and Ash Lawn to determine the visual impact. A photo was taken
from Mulberry Row at Monticello located along the southern edge of the mountain top.
The balloon’s visibility is minimal due to the significant wooded back drop from this
vantage point. A representative for Monticello attended the balloon test and has verbally
indicated that all issues and concerns have been adequately addressed.
Another photo was taken from the lawn in front of the K enwood Estate on the opposite
side of Route 53 where the balloon is located above the treetop level and is sky-lit.
Staff believes that the 1,400 foot distance from which this is viewed sufficiently mitigates
its visual impact. A photo was taken from the parking lot of the Jefferson Vineyards at
Simeon. The balloon rose above the treetop level and clearly sky -lit. Staff believes that
the even greater distance of 2,800 feet from which this is viewed sufficiently mitigates its
visual impact. A photo taken from the field next to the Ash Lawn parking lot shows the
red arrow pointing to the balloon which is visible at treetop level with a wooded
backdrop. Staff believes the expected visual impact from this vantage point is negligible.
Staff identified the following factors favorable to this proposal:
The proposed monopole is located so that only the top section of the monopole
containing the antennas is expected to be visible. As a result, it is not expected to
have any negative visual impact to adjacent prope rties, roadways, Entrance
Corridors, historic districts, or conservation easements.
The Architectural Review Board staff has recommended approval based on
minimal visibility from Route 53, an Entrance Corridor and nearby historic
properties.
The Stewardship Specialist for the Virginia Outdoors Foundation, easement
holder for the adjacent conservation easements, has reviewed the proposal and
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2013-00003 Wireless/Simeon/Orrock Property – Tier III PDSF
SUBMITTED TO BOS
3
has identified no issues with regard to this proposal.
Staff did not identify any unfavorable factors.
Staff recommends approval of this facility at ten (10) feet above the tallest tree with the
conditions outlined in the staff report. The Planning Commission’s role in this case is to
make a recommendation to the Board of Supervisors.
Staff learned yesterday that the zoning notice, notifying the public of this proposal, was
not posted at the site as is typically done. Staff is working to get it posted in advance of
the Board of Supervisors June 5th review and has been told that this does not prevent
the Planning Commission from making a recommendation.
Mr. Morris invited questions for staff.
Mr. Franco said when he first looked at the picture taken from Monticello he thought it
was a simulation and questioned how that could be 10 feet. Therefore, he would
suggest in the future that staff use a diagonal arrow. He noted staff mentioned a
specialist from the Virginia Outdoors Foundation looked at it. If they said it was not a
problem or it was not issue, then in the future it would be helpful not to have that as an
unfavorable factor. Recently they had the wireless ordinance revisions come through
the Commission going to the Board of Supervisors. He asked if this is one of the ones
that would have dropped out because of that new ordinance.
Mr. Kamptner replied this is probably one that could be changed under the Phase 2
zoning text amendment. However, they have not changed the avoidance areas, which
is the key issue here.
Mr. Benish pointed out adjusting some of the avoidance areas might be something
considered in the future, which would be Phase 2.
Mr. Franco said it would be a good idea since it seems like a lot of these requests are in
avoidance areas.
Mr. Benish pointed out an avoidance area in particular that they were going to pay
attention to are the historic districts because they cover so much area.
Mr. Morris asked if there was any problem with having three towers in such close
proximity on the same property.
Mr. Nelson replied no, there is no problem.
Mr. Kamptner pointed out the regulations trip and elevates the application to a Tier III
once they exceed three towers within 200 feet of the circumference of the radius of
another one.
Mr. Morris opened the public hearing for the applicant and public. He invited the
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2013-00003 Wireless/Simeon/Orrock Property – Tier III PDSF
SUBMITTED TO BOS
4
applicant to address the Commission.
Lori Schweller, an attorney with LeClair Ryan representing Verizon Wireless, presented
a PowerPoint presentation. Since Mr. Nelson has addressed everything adequately she
would just make a few points.
They are asking for a recommendation of approval for a special use permit for a
Tier III. To reiterate what has already been discussed, this is only 10 feet above
the reference tree. It is a Tier III because it is in the Southern Albemarle Historic
District and on an Entrance Corridor. Having evaluat ed our past 20 Tier II and III
requests she has noticed that almost all of them are on Entrance Corridors. That
is the point where they get shifted up to Tier III. Therefore, she thought they
would find under the new ordinance amendments that only a couple would have
been approved administratively just aside to that point.
Three of the adjoining parcels to the Orrock parcels are in the Virginia Outdoors
Foundation Conservation Easements. Both the grantors and the grantees had
no comment about the application. Two of the parcels are also owned by Ms.
Jeannette Orrock, who is our subject property owner. She owns the subject
property and then the two adjoining parcels. Other adjoining properties are
owned by the Thomas Jefferson Foundation and Mr. Woodward.
She explained the site layout. Two other monopoles are on the subject property
owned by Ms. Orrock. Originally they had this site in a slightly different location
about 15’ farther northeast and the reference tree was killed by storm.
Therefore, when they moved it they needed to have the fall zone easement. Ms.
Orrock has granted that fall zone easement on her neighboring property. The
tree is 83’ above means sea level, which is not above ground level. The
difference in elevation between the base of the monopole and the base of the
tree needs to be taken into account. It is more effective that way and makes
more sense.
She pointed out in photographs the AT&T monopole is on the subject property
and the Ntelos monopole on the neighboring property. She referred to maps from
the original balloon test, which was done by their environmental consultant, to
show locations where photographs were taken. This exercise was repeated
when they did our photos for the County on the two dates mentioned, February
27 and March 8. Their area of potential effect, in fact, was even expanded to
make sure they covered all of Monticello and some other historic properties.
Again, they found that visual impact was negligible.
Mr. Morris invited questions for the applicant.
Mr. Loach asked in the photo simulations if they can see the top of the pole does that
mean that they have line of sight so they would have connectivity.
Ms. Schweller replied yes, that is a line of sight technology. It is important to have the
antennas not covered by the leaves of the trees. In fact, that is why they did another
balloon test. It was not only because they shifted it 15 feet because of the reference
tree dying, but also because Monticello and maybe others were interested in seeing the
visual impact without leaves on the trees. They can see there was some difference
ALBEMARLE COUNTY PLANNING COMMISSION – APRIL 23, 2013
DRAFT PARTIAL MINUTES – SP-2013-00003 Wireless/Simeon/Orrock Property – Tier III PDSF
SUBMITTED TO BOS
5
from some locations. It was not so much for this site because it is so far from those
historic sites. Sometimes there is a difference when there are no leaves on the trees.
There being no further questions, Mr. Morris invited public comment. There being no
public comment, the public hearing was closed and the matter before the Commission.
Motion: Mr. Randolph moved and Mr. Smith seconded to recommend approval of SP -
2013-00003 Verizon Wireless/Simeon/Orrock Property – Tier III PDSF with the
conditions outlined in the staff report.
The Planning Commission recommends approval of this facility at ten (10) feet above
the tallest tree with the conditions outlined below.
1. Development and use shall be in general accord with the conceptual plan titled
“Simeon (Orrock Property) 1240 Thomas Jefferson Parkway, Charlottesville, VA
22902” prepared by Justin Y. Yoon latest revision date 4/2/13 (hereafter
“Conceptual Plan”), as determined by the Director of Planning and the Zoning
Administrator. To be in general accord with the Conceptual Plan, development
and use shall reflect the following major elements within the development
essential to the design of the development, as shown on the Conceptual Plan.:
a. Height
b. Mounting type
c. Antenna type
d. Number of antenna
e. Distance above reference tree
f. Color
g. Location of ground equipment and monopole
Minor modifications to the plan which do not conflict with the elements above may
be made to ensure compliance with the Zoning Ordinance.
The motion passed by a vote of 7:0.
Mr. Benish pointed out that the sign has been reposted properly today on the property.
Mr. Morris noted that a recommendation for approval for SP-2013-00003, Verizon
Wireless/Simeon/Orrock Property – Tier III PDSF, would be forwarded to the Board of
Supervisors to a date to be determined.
Return to PC actions letter
ALBEMARLE-CHARLOTTESVILLE REGIONAL JAIL AUTHORITY
EXECUTIVE SUMMARY
AGENDA TITLE:
Justice Reinvestment Initiative
SUBJECT/PROPOSAL/REQUEST:
Justice Reinvestment Initiative for the Center
of Risk Reduction
STAFF CONTACTS:
Colonel Ronald Matthews
Lt. Colonel Martin Kumer
AGENDA DATE: June 5, 2013
ITEM NUMBER:
.
FORMAL AGENDA:
ACTION: No INFORMATION:Yes
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS: Yes
REVIEWD BY: Martin Kumer, Deputy
Superintendent
BACKGROUND:
The Evidence Based Decision Making (EBDM) policy team was awarded a grant through the
Federal Justice Reinvestment Initiative (JRI) to develop a cost effective and evidence based plan
to reduce reliance on the jail, reduce recidivism and reduce crime in our local jurisdictions.
In order to facilitate the grant process the EDBM policy team convened a subcommittee of local
representatives of all aspects of the local criminal justice community, the JRI committee. The
JRI team was tasked with identifying the population driver’s of our local jail. Through analyzing
four years of jail data, the JRI team identified three distinct groups of inmates that drive a large
percentage of our population. They are probation violators, inmates charged with misdemeanor
offenses and drunk in public arrestees.
The team then further analyzed this information and through research by the JRI committee in
cooperation with the University of Virginia Capstone Team, Mark Carey, The Carey Group,
Kevin Baldwin, Applied Research Services, they developed a proposal.
In early March 2013, the JRI committee proposed to the EBDM policy team and the Community
Criminal Justice Board (CCJB) a plan to bring a Center for Risk Reduction (CORR) to
Charlottesville. The CORR would be based on a model currently being used in Chesterfield
County, Virginia that treats non-violent individuals who at a medium to high risk for recidivism.
Almost 40% or 178 of our jail’s population is charged with or serving a sentence for a non-
violent crime as defined by Virginia Code 17.1-805. The program uses evidence based
programming to address participants’ criminogenic needs, the reasons why they commit crimes,
which have been diagnosed using the COMPASS Risk Assessment tool. Evidence based
programming suggests that once a participant’s criminogenic factors have been addressed their
tendency to commit future crimes is reduced thereby reducing recidivism and crime. Those
inmates who meet the agreed upon criteria will be diverted or released from the jail by court
order into the program thereby reducing the reliance on the jail. Once a participant has
successfully completed the program they will reappear before their sentencing court for final
disposition of the case.
The estimated cost savings derived from diverting or releasing participants into the CORR is
based on an Average Daily Population (ADP) reductions of 10% or 40 inmates. If this reduction
is achieved the jail will be able to eliminate, through attrition, four officer positions in addition to
a 10-15% savings in food, utilities and perhaps medical expenses. The total expected annual
savings is $245,000.
Offender Aid and Restoration is the potential organization to implement the CORR. However,
we are soliciting information from outside Day Reporting Center vendors for the CORR’s
implementation, hosting, staffing, training, reporting and analysis. The operating budget for the
CORR has been estimated to be $240,000 per year. This budget includes a program coordinator,
two case managers, a receptionist a $60,000 annual lease and utilities. The funding would be
passed through to OAR using the jail’s anticipated cost savings as a direct result of the program.
The JRI grant would supply the seed money for the CORR’s first year of operation with the
expectation the localities would continue to fund the CORR by reinvesting the savings that are a
direct result of the program.
The CORR is expected to either directly or indirectly impact all aspects of our local criminal
justice organizations and our community through a reduction in crime and recidivism. If we
achieve the anticipated results our local law enforcement will experience fewer arrests, our
courts’ dockets will be less busy. Our local crime rate would decrease creating a safer
environment for business and families to thrive.
RECOMMENDATION:
Information purposes only.
Attachments:
A. JRI Project Overview
B. Services Provided by the CORR
C. Chesterfield CORR
Return to agenda
JRI PROJECT OVERVIEW
Justice Reinvestment is a data-driven approach to reduce corrections and related criminal
justice spending and reinvest savings in strategies designed to increase public safety. The
purpose of justice reinvestment is to manage criminal justice populations more cost-effectively,
generating savings that can be reinvested in evidence-based strategies that increase public
safety while holding offenders accountable. States and localities engaging in justice
reinvestment collect and analyze data on drivers of criminal justice populations and costs,
identify and implement changes to increase efficiencies, and measure both the fiscal and public
safety impacts of those changes. The Justice Reinvestment Initiative (JRI) was launched by the
Bureau of Justice Assistance (BJA) in the Office of Justice Programs, U.S. Department of Justice,
to provide technical assistance and financial support to states, counties, cities, and tribes that
are either currently engaged in justice reinvestment or are well positioned to undertake such
work.
Justice reinvestment is a system-wide process designed for local leaders who want to rethink
how they allocate resources throughout their criminal justice and social service systems. It is for
city and county officials who are aiming not just to contain criminal justice costs, but also to
achieve a greater public safety impact from current resources. Importantly, justice
reinvestment is not a single decision, project, or strategy. Rather, it is a multistaged and
ongoing process whereby local stakeholders collaborate across city and county systems to
identify drivers of criminal justice costs and then develop and implement new ways of
reinvesting scarce resources–both in the community and within the jail system–in a manner
that yields a more cost beneficial impact on public safety. There are six steps to the justice
reinvestment process: Engage in ongoing interagency strategic planning; Collect and analyze
relevant criminal justice data; Develop and implement alternative st rategies; Document costs
and potential savings; Reinvest savings in the community and the jail; and Assess the impact of
reinvestment strategies.
States, counties, cities, and tribes will either qualify as a Phase I or Phase II site depending on
where in the justice reinvestment process they are. For the purpose of being concise, this guide
is geared towards the Phase I site.
The purpose of this information gathering activity—including telephone contacts and possible
on-site visit—is to clarify and expand upon the information presented by your jurisdiction in its
formal Letter of Interest (LOI) submitted to the Urban Institute as part of the Justice
Reinvestment Initiative. Our team will synthesize the information gathered in this process and
provide it to the Bureau of Justice Assistance, along with recommendations as to which of the
jurisdictions submitting a Letter of Interest, will be invited to submit formal applications. Our
report to our Steering Committee will be submitted by August 8, 2011. The St eering Committee
will meet on August 16 and submit recommendations to BJA. BJA will issue invitations to
participate subsequent to that date.
Selected Phase I sites will receive technical assistance in support of the first steps of the justice
reinvestment process. This will be achieved through coaching and support in the following
areas: assessment of current practices and structure through extensive data analysis;
identification and engagement of key stakeholders; and planning and development of
strategies for system enhancements that could potentially reduce criminal justice costs and
increase public safety. The project team is committed to enhancing justice and corrections
systems to better reduce recidivism using research-supported principles in the fields of
corrections, organizational development, and collaboration. Team members have all worked
closely with organizations involved in efforts to reduce recidivism.
Participation in this project may not require heavy investment of new resources; howev er, it
will possibly require a change in the way existing resources are allocated. The national project
team will provide support and coaching in undertaking the data collection and analysis, as well
as in making the most effective use of existing resources based on the results from that data
analysis. Sites interested in participating in this project should be committed to the justice
reinvestment process and be willing to focus their efforts and resources on data analysis,
stakeholder engagement, and development of new, potentially cost saving strategies.