HomeMy WebLinkAboutSDP202000052 Correspondence 2020-10-19 (2)SHIMP ENGINEERING, P.C.
Design Focused Engineering
October 19, 2020
Megan Nedostup
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
RE: Response Letter #2 for SDP2020-52 Regents School of Charlottesville
Dear Ms. Nedostup,
Thank you for your review of the final site plan for Regents School of Charlottesville. This letter contains
responses to County comments dated August 14, 2020.Our responses are as follows:
1. Responses to Planning are attached
2. Responses to Kevin McCollum, Zoning, are attached
3. Responses to Kevin McDermott, Transportation, are attached
4. Responses to Richard Nelson, ACSA, are attached
5. Responses to Brian Becker, E911, are attached
6. Responses to Shawn Maddox, Fire/Rescue, are attached
Planning
Megan Nedostup — Principal Planner
1. [SP condition #3] The total number of students is above 280. An additional TIA was provided,
however it was submitted after the application, and therefore a determination has not been made
that the proposed number of students can be approved. This determination will need to occur
prior to approval of the final site plan, or the students will need to be reduced to 280 or a new
special use permit will need to be submitted and approved.
1-Final: Received. VDOT and the Transportation Planner are reviewing and will either
request more information, or make a recommendation to the Director of Community
Development.
RESPONSE: Comment received.
2. [32.5.2(b)] See comments from Zoning on the parking. Provide a plan for overflow/events. Also,
reference the parking study on sheet one for the amount provided.
1-Final: See comments from zoning.
RESPONSE: See response below.
3. [32.5.2.(n); SP] Show the open space, right of dedication (state: dedicated to public use), and trail
connections per sheet 4 of the Special Use Permit.
1-Final:
a. For the trail, an easement will be required. Also, a letter of revision will be
required for updates to the Trinity site plan, including the trail. Provide a detail
for the trail.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
RESPONSE: A 10' access easement has been added around the trail. A LOR for the
Trinity site plan has been submitted on October 19, 2020. A detail for the trail has
been provided on C21.
b. The trail also ends at the parking lot on the school site. It is recommended, for
pedestrian safety, that the trail connect to the sidewalk.
RESPONSE: The trail has been adjusted to connect to the sidewalk.
4. [4.17] Will lighting be proposed? If so, a lighting plan in accordance with this section is required.
Please also add the conditions of the special exception for lighting to the plan.
1-Final:
a. Coordinate the lighting plan with the landscape plan. It appears that there is
lighting shown on the site plan, that is not on the lighting plan.
RESPONSE: Thank you for bringing this to our attention. Lighting location between
the lighting plan and site plan should now match.
b. Show the lighting for the athletic field and include that information in the
photometric plan including the cut sheets of the fixtures.
RESPONSE: Lighting plans for the athletic field and cut sheets of the fixtures are
provided with this submission.
5. Easement plats and associated deeds will be required for all proposed easements including right
of way dedication, utility easements, open space, etc.
1-Final: Not addressed.
RESPONSE: Comment received. An easement plat will be submitted before final site plan
approval.
6. [32.7.9] Not all required landscaping is shown on the landscape plan. All required landscaping
will need to be shown for the final site plan in accordance with this section.
1-Final: Not addressed.
a. The screening of the parking lot doesn't meet the requirements of the ordinance.
Provide a continuous single row of evergreen shrubs for the parking lot screening 5'
on center. Replace the deciduous shrubs with evergreen.
RESPONSE: Shrubs surrounding the parking lot has been updated to be evergreen, at 5'
on center.
b. Revise the required number of trees, 10 are required, not 9, as you need to round
up.
RESPONSE: Comment received. This note has been updated.
c. Remove the shrubs from the tree canopy calculation, shrubs cannot count towards
canopy.
RESPONSE: Mature height at 10 years has been incorporated in the landscape schedule
to demonstrate the proposed species of shrubs which will exceed 5' in height and are
counted towards the overall tree canopy calculations.
d. Shrubs should continue around the corner of the parking lot near the dumpster. In
addition, the dumpster must be screened. There doesn't appear to be a detail for
what is shown, either a fence or wall? Provide the detailed screening for the
dumpster.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
RESPONSE: The dumpster pads have been updated on the site plan and is screened by a
fence. Please see C21 for dumpster details.
7. Provide information regarding the pump station. Is this a private pump station? Will it need to be
upgraded? How many connections have been approved to this pump station?
RESPONSE: This will be a private pump station, with two connections from Trinity Presbyterian
Church and 11 connections from Regents School, for 13 connections total.
Zoning
Kevin McCollum — Planner
1. Provide the shared parking agreement with Trinity Presbyterian Church that shows the location
and amount of additional overflow parking.
RESPONSE: The signed shared parking agreement with Trinity Presbyterian Church has been
attached, with a Shared Parking Exhibit, dated October 19, 2020.
Transportation
Kevin McDermott — Principal Planner
1. 7 , _ .,on staff does not agree with the methodology used to establish the trip generation for
the school at 230 students. The difference between the ITE trip generation estimates and those
used for the analysis appear too great to be acceptable as valid estimates. The estimates used rely
on assumptions that may not be valid. These include:
• The number of students with parents on staff will exist at the same rate with 230 students
as it currently does with 160 students.
• The number of students taking a bus to school will exist at the same rate with 230
students as it currently does with 160 students. This would likely require additional buses
to be achievable which I do not believe was something that was conditioned with the
Special Use Permit.
• The number of students carpooling to school will exist at the same rate with 230 students
as it currently does with 160 students.
ITE is the industry standard for estimating trips and should be used in the absence of an extreme
circumstance that would make it unrealistic. Those circumstances do not exist in this situation.
Therefore, staff recommends that the applicant run the analysis using the ITE estimates for trip
generation to establish a better basis for the analysis.
RESPONSE: The proposed number of students is being reduced to 322, per new calculations on
traffic on verbal comments from VDOT and Transportation Planning. A formal revision to the
request will be submitted.
ACSA
Richard Nelson — Civil Engineer
1. Submit 3 copies to ACSA for review with water/sewer data sheets.
RESPONSE: Comment received. We will submit 3 copies to ACSA at the time of submission to
the County.
2. Provide fixture counts.
RESPONSE: Please see table below:
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
Phase 1 Future
Total
Lavatories
6
22
28
Urinals
2
14
16
Toilets
7
35
42
Utility Sinks
6
1
7
Kitchen Sinks
2
2
Showers
6
6
Fixture Value(60 psi) pof Fixtures
Fixture Value
Kitchen Sink
2.2
2
4A
Lavatory
1.5
28
42
Showerhead
2.5
6
15
Service Sink
4
7
28
Toilet (Flush Valve)
35
42
1470
Urinal (Pedestal Flus
35
16
560
2119.4 Future Fixture Value
3. Hydrants and water meters should be located outside of concrete sidewalk.
RESPONSE: Hydrants and water meters have been moved outside of the sidewalk area.
4. Relocate light pole outside of proposed water easement.
RESPONSE: Comment received.
5. Show water main profile.
RESPONSE: Comment received. Please see the water main profile in the revised site plan on
C 12.
E911
Brian Becker — GIS Specialist
1. Either of the proposed road names, Veritas Trail or Coram Deo Drive, are acceptable road names.
Please inform this office of your preferred road name and it will be added to the Albemarle
County Reserved Road Name list. Please include the preferred road name on all future plans.
RESPONSE: The developer would like to go with Coram Deo Drive.
Fire/Rescue
Shawn Maddox — Fire/Rescue
1. Thank you for addressing the previous comments. Please add another hydrant at the opposite end
of the parking lot to ensure the travel way remains open during suppression and the maximum
distance from any point on street or road frontage doesn't exceed 250'.
RESPONSE: Comment received. A second hydrant has been added at the end of the
stacking/loading lane.
If you have any questions or concerns about these revisions, please feel free to contact me at
Rachel a(a)shimp-engineering.com or by phone at 434-227-5140.
Regards,
Rachel Moon
Shimp Engineering, P.0
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com