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Home My WebLink AboutSUB202000099 Review Comments Easement Plat 2020-11-30County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Phone 434-296-5832 Memorandum To: Bethany Velasquez (BethM@roudabush.com From: Cameron Langille, Senior Planner II Division: Planning Date: July 15, 2020 First Revision: September 29, 2020 Second Revision: November 3, 2020 Third Revision: November 30, 2020 Subject: SUB202000099 Brookhill — Block IA Easement Plat Fax 434-972-4126 The County of Albemarle Planning Division will grant or recommend approval of the plat referenced above once the following comments have been addressed: [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] [General Comment] Please provide a note for each parcel that lists most recent instruments for TMPs shown on this plat, including: Block IA parcel, TMP 46-19133, TMP 46-18AL (plats, deeds, etc.) for TMPs 46-18, 46-18A, 46-19A1, 46-19A2, and 46-19133. Rev. 1: Comment not fully addressed. TMP 46-19135 was most recentiv affected throueh an instrument recorded in DB 5371_ naee 703. Additionallv. this instrument transferred ownership of TMP 46-19135 to Stanley Martin Companies LLC. Please revise the statement of title so that it states the most recent instrument number and the correct owner name and address. Rev. 2: Comment addressed. a. Please remove the Brookhill plats and deeds of record from Sheet Vl. Rev. 1: Comment addressed. 2. [14-302 (A)(4)] Revise label for the 20' and variable width parking and access easement so that it states it is a private easement. Rev. 1: Comment addressed. a. [14-302 (A)(14)]Add a note stating the acreage of the area within the easement. Rev. 1: Comment addressed. b. [14-302 (A)(15)] Add a note stating the names and addresses of the holders of the proposed easement. State who will own and maintain the proposed private access and parking easement. Rev. 1: Comment not fully addressed, see below. Rev. 2: Comment will be deemed addressed once the template for the shared parking and access easement (attached) is revised. The County Attorney's office has provided a template for shared parking agreements and this should be revised as necessary for this plat and easement. Rev. 3: See attached comments for revisions to the shared parking/access easement deed from the County Attorney's office. Please provide a revised agreement that incorporates the missing information and this will be forwarded to the County Attorney for final review. c. Per the Block IA final site plan currently under review, parking required for Block IA uses is within this easement. The applicant/owners may want to consider providing a deed of easement and/or maintenance agreement explaining the rights, responsibilities, etc. of this proposed easement. Staff can provide templates if needed. Rev. 1: Comment not fully addressed. Note 12 on Sheet VI states "Covenants, conditions and restrictions for this parcel are recorded herewith." However, no covenants or conditions were submitted with the plat. Is this note referencing the previously recorded HOA covenants in DB 5259, page 669, or is a separate set of covenants going to be provided for the new parking and access easement? Rev. 2: Comment will be deemed addressed once the template for the shared parking and access easement (attached) is revised. The County Attomey's office has provided a template for shared parking agreements and this should be revised as necessary for this plat and easement. Rev. 3: See attached comments for revisions to the shared parkin¢/access easement deed from the County Attornev's office. Please provide a revised agreement that incorporates the missing information and this will be forwarded to the County Attorney for final review. 3. 114-302 (A)(5)] Revise callout for the existing public drainage easement on TMP 46-18AL This is not a new easement, it should state existing. Rev. 1: Comment addressed. 4. 114-302 (A)(5)] Please update all instrument information in property labels on Sheet V2. Rev. 1: Comment addressed. 5. [14-302 (A)(5)] New public drainage easements will require deeds for review and approval. Engineering staff have attached a deed template. Please complete the template and send back for review with staff and the County Attorney. Rev. 1: Comment not fully addressed. See attached Engineering comments and deed template for further information. Rev. 2: See attached deeds that have been revised by Engineering and the County Attorney's office. Rev. 3: Comment addressed, see Engineering Division recommendation. 6. 114-302 (A)(11)] Please update the missing instrument information in the Statement of Title for Block IA parcel and TMP 46-19B3 on Sheet VI. Rev. 1: Comment not fully addressed. TMP 46-19B5 was most recently affected through an instrument recorded in DB 5371, pave 703. Additionally, this instrument transferred ownership of TMP 46-19B5 to Stanley Martin Companies LLC. Please revise the statement of title so that it states the most recent instrument number and the correct owner name and address. Rev. 2: Comment addressed. 7. [14-302 (B)(1)] Please add a date of last revision to each sheet. Rev. 1: Pending comments from ACSA, this comment may be addressed if ACSA requires no further revisions to the plat. Rev. 3: Comment addressed. 8. [14-302 (B)(5)] Revise note 8 on Sheet VI so that it states the parcel is zoned Neighborhood Model District (NMD) and is subject to the Code of Development of ZMA201500007, the proffers of ZMA201800011, and SP201500025. Rev. 1: Comment addressed. 9. 114-302 (B)(5)] Please revise note 6 on Sheet VI so that no references are made to the DBIZ. DBIZ's are not official zoning overlay districts. Rev. 1: Comment addressed. a. State that the parcel is zoned Neighborhood Model District (NMD) and is subject to the Code of Development of ZMA201500007, the proffers of ZMA201800011, and SP201500025. Rev. 1: Comment addressed. 10. [14-302 (B)(5)] Please revise note 7 on Sheet VI so that it states the TMP number of the Block IA parcel. a. State that the parcel is zoned Neighborhood Model District (NMD) and is subject to the Code of Development of ZMA201500007, the proffers of ZMA201800011, and SP201500025. Rev. 1: Comment addressed. 11. [General Comment] Please be aware that several subdivision applications within and surrounding BlocklA of Brookhill are nearing approval and will likely be recorded prior to approval of this plat. A Tax Map Parcel (TMP) number for the Block IA parcel will be established after recordation of SUB202000039, and the residue of TMP 46-19B3 may be assigned a new TMP. Please coordinate with the Albemarle County Real Estate office to ensure that correct TMP numbers are shown on this plat. Parcel information in the County's GIS system will not be updated immediately after plat recordation, so new TMPs may not show up for several weeks after new parcels have been created/assigned TMP numbers. Staff requests documentation of correspondence between the applicant and Real Estate staff so that TMP numbers can be verified. a. Revise Sheet V2 so that the true property boundaries of the Block IA parcel are shown. Rev. 1: Comment addressed. b. Revise label for the Block IA parcel so that it does not state that it is a portion of TMP 46- 19B3. Rev. 1: Comment addressed. 12. [14-303 (A)] Update the Statement of Consent to Division so that it states the TMP number for the Block IA parcel. Rev. 1: Comment not fully addressed. TMP 46-19B5 was most recently affected through an instrument recorded in DB 5371, page 703. This instrument transferred ownership of TMP 46-19B5 to Stanley Martin Companies LLC. Please provide a separate statement of consent to division and notary panel for TMP 46-19B5. Rev. 2: Comment addressed. New Comments First Revision: 13. [14-302 (13)(5)] Please address the following related to Zoning notes: a. Note 7 on Sheet VI: Per Section 18-30.6.2 (b)(1) and 18-30.6.2 (d), the Entrance Corridor Overlay district applies to all properties that were contiguous with U.S. Route 29 on October 3, 1990. See the plat recorded in DB 5274 page 376. TMP 46-18A1 is still located within the EC Entrance Corridor Overlay District. Please amend the note accordingly. Rev. 2: Comment addressed. b. Note 6 on Sheet VI: Per Section 18-30.6.2 (b)(1) and 18-30.6.2 (d), the Entrance Corridor Overlay district applies to all properties that were contiguous with U.S. Route 29 on October 3, 1990. See the plat recorded in DB 5346 page 251. TMP 46-19B6 is still in EC Entrance Corridor Overlay District. Please amend the note accordingly. Rev. 2: Comment addressed. c. Note 5 on Sheet VI: Per Section 18-30.6.2 (b)(1) and 18-30.6.2 (d), the Entrance Corridor Overlay district applies to all properties that were contiguous with U.S. Route 29 on October 3, 1990. Seethe plat recorded in DB 5346 page 251. TMP 46-19B5 is still in EC Entrance Corridor Overlay District. Please amend the note accordingly. Rev. 2: Comment addressed. 14. [14-302 (A)(15)] Please state the owner name and address for TMP 46-19B5 on Sheet VI. Rev. 2: Comment addressed. 15. [14-302 (13)(6) and 14-302 (A)(15)] Please revise the property labels for the adjacent properties TMPs 46- 18E and 46-18E1 on Sheet V2. These properties are now under ownership of Stanley Martin Companies LLC. State the recorded instrument number in the property labels. Rev. 2: Per review of recorded instruments, staff agrees with aoDlicant's comment response that this is an error in GIS. Per DB 5366. Dage 539. TMP 46-18E1 is not under ownershiD by Stanlev Martin LLC. Comment addressed. Please contact Cameron Langille in the Planning Division by using blanig lle@albemarle.org or 434-296-5832 ext.3432 for further information. Comments from Other Reviewers: Albemarle County Engineering Services (Engineer) — Emily Cox, ecox2&albemarle.org — See recommendation. Albemarle County Attorney's Office — Andy Herrick, aherrick@albemarle.org — Requested changes, see attached. Albemarle County Service Authority (ACSA) — Richard Nelson, melson@serviceauthroity.org — Approved, see attached. Cameron Langille From: Emily Cox Sent: Tuesday, November 24, 2020 10:46 AM To: Cameron Langille Subject: Planning Application Review for SUB202000099 Brookhill Block 1A - Easement - Digital -No objections. Applicant must provide signed/notarized copies of the 2 drainage deeds (crockett and stanley martin). The Review for the following application has been completed: Application Number = SUB202000099 Reviewer= Emily Cox Review Status = See Recommendations Completed Date = This email was sent from County View Production. Review Comments for SUB202000099 Easement Plat Project Name: Brookhill Block 1A- Easement - Digital Date Completed: Thursday, November 19, 2020 Department/DivisiorJAgency: Review Status: Reviewer: CountvAttomevs Office Requested Changes As noted previously, the two basic requirements of County Code § 18-4.12.8(e) are that the instrument: 1. restricts the use of that part of the land on which parking is provided to that use, and 2. assures that a minimum number of parking spaces as required by this section shall be established and maintained for the life of the use. Based on that standard, I had just a couple comments: 1. 1 do think that the easement instrument should contain a specific reference to the number of required parking spaces. 2. The easement's reference to § 18-4.12.8(d) should be updated to § 184.12.8(e). (In fairness, our template contains the same dated reference.) Page: County of Albemarle Printed On: 11/20/2020 Cameron Langille From: Richard Nelson <rnelson@serviceauthority.org> Sent: Tuesday, November 17, 2020 8:09 AM To: Cameron Langille Subject: RE: Transmittal of SUB202000099 Brookhill Block 1A Easement Plat - 4th Submittal CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hi Cameron, I recommend this plat for approval. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 From: Cameron Langille <blangille@albemarle.org> Sent: Friday, November 13, 2020 4:30 PM To: Richard Nelson <rnelson@serviceauthority.org>; Andy Herrick <aherrick@albemarle.org>; Emily Cox <ecox2@a I bemarle.org> Subject: Transmittal of SUB202000099 Brookhill Block 1A Easement Plat -4th Submittal Good afternoon, This plat and the revised deeds for new easements (attached) has been submitted for review. There were no revisions needed to the plat based on County staffs last review, which was completed last week. The only remaining revisions were related to the deeds. Andy: I sent the applicant a copy of our shared parking agreement template, but their attorney didn't want to use that. They have provided their own version. The applicant and applicant's attorney have offered to speak with you if you have questions about their version, please see the attached email correspondence. If everyone can let me know if you have any comments by Friday, November 27, I'd appreciate it. Thanks, Cameron Cameron Langille (pronounced "LAN-JILL") Senior Planner 11 Albemarle County blangilleCc@albemarle.org 434-296-5832 x3432 401 McIntire Road, Charlottesville, VA 22902