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Home My WebLink AboutSDP201800040 Correspondence 2020-12-23SHIMP ENGINEERING, P.C. Design Focused Engineering December 22, 2020 Mariah Gleason County of Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 RE: Response Letter #2 for SDP201800040 Hunters Way — Major Site Plan Amendment Dear Mariah, Thank you for your review of the major site plan amendment for Hunters Way. This letter contains responses to County comments dated August 20, 2020. Our responses are as follows: 1. [32.5.2(a)] Zoning notes. List the special exceptions and conditions associated with this site plan were approved on May 6, 2020 by the Board of Supervisors. Please see the signed resolution attached. Rev. 4: Comment not fully satisfied. There appear to be minor clerical errors within the Special Exception Conditions. Review and revise accordingly. RESPONSE: Thank you for this comment, the minor clerical errors have been corrected. 2. [32.5.2(b), 4.12.6] Parking schedule. The site plan currently shows 46 parking provided, not 45. More importantly, the parking schedule calculation for the retail building space was not found to align with the County Zoning Ordinance. Under the parking regulations, retail uses not otherwise identified are required to provide the following: Retail use not otherwise identified: one space per each 100 square feet of retail sales area for the first 5,000 square feet and one space per each 200 square feet of retail sales area above 5,000 square feet. For purposes of this paragraph, "retail sales area" shall be deemed to be: (1) 80 percent of the gross floor area; or (2) at the request of the applicant, the actual retail sales floor area as shown on floor plans submitted by the applicant delineating the actual retail sales area, which plans shall be binding as to the maximum retail sales area used. (Added 2-5-03) Based on this code section, the retail sales area — being less than 5,000 sf— would need to provide parking spaces at a ratio of one space per 100sf of retail sales area. This would result in a total of 42 spaces for the retail building (5,200 sf * 80% = 4,160 retail sales area, 4,160 sf / 100 sf = 42 spaces). I've followed up with Zoning staff and based on the intended use of this retail building as a hardware store, staff have indicated that the proposal could instead calculate parking for this use based on the parking ratio requirement for Furniture store and other large sized retail items such as appliances, carpeting, office equipment or specific building materials. This scheduled use has been used previously by the County to evaluate parking for hardware stores. Under this requirement, the hardware store would need to provide parking at a ratio of one space per 400 square feet of retail sales area, or 11 spaces (4,200 sf / 400 sf). Unfortunately, this lower parking requirement means that the current development proposal is overparked by around 64% (18 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com spaces). Revise the site design so the number of parking spaces does not exceed 20% of the required parking, in accordance with Sec. 4.12.4(a). (Note: One option to recapture parking, if desired, may be to include the sixth bay of the automobile service station in the parking calculation for that use.) Rev. 4: Comment not fully satisfied. Change the Drive-Thru Coffee Shop ratio to state "...Per 200 SF of Gross Floor Area" to align with the over-the-counter sales parking schedule use. RESPONSE: The drive-thru coffee shop ratio has been revised to state "per 200 SF of gross floor area" instead of "sales area" as was previously shown on the July 10, submittal. 3. [32.5.2(k)] Proposed sewer and drainage facilities. a. A WPO plan/amendment must be approved before site plan amendment is approved RESPONSE: Comment received. A WPO plan will be resubmitted. b. Proposed easements shown on the site plan will need to reference a recorded deed book and page number for these easements. RESPONSE: Comment received. Once design comments for the site plan and WPO are addressed, an easement plat will be provided. Rev 4: Comments remain. Please submit the easement application when ready. 4. [32.7.9] Landscape plans. a. [New] On Sheet C5, the quantities of the Rhododendron and Compact Glossy Abelia plantings listed in the Landscape Schedule table did not align with the plan map. Revise and adjust required calculations as necessary. RESPONSE: Thank you for bringing this to our attention. The quantities have been updated accordingly. b. [New] On Sheet C5, there appears to be four (4) trees between the drive-thru lane and proposed building and one (1) tree across from the drive-thru window that are not identified in the Landscaping Schedule. Incorporate these plantings into the Landscaping Schedule and adjust required calculations as necessary. RESPONSE: Thank you for bringing this to our attention. We have identified this tree as a Redbud. Please note that there are now five Redbud trees between the drive-thru lane and proposed building as well as one Redbud tree across the drive-thru window. c. [New] On Sheet C6, the quantities of the male Pin Oak, Eastern Redbud, Rhododendron, and Compact Glossy Abelia plantings listed in the Landscape Schedule table did not align with the plan map. Revise and adjust required calculations as necessary. RESPONSE: Thank you for bringing this to our attention. The table on C6 has been updated, as well as the landscaping notes, to reflect the correct quantities and canopy calculations. [32.5.2(n)] Paving material. Indicate the surfacing material for areas around the proposed building and parking islands. Rev. 4: Comment not fully satisfied. Thank you for providing the paving material, however, it appears there is no entry to the coffee shop's walk-up window based on where the concrete sidewalk ends and the illustrated design of the outdoor seating. The current design seems to force patrons of the walk-up window to go through the planted, mulched area. Review and revise accordingly. Also, identify a paving material for the walk-up window and outdoor seating area. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com RESPONSE: Comment received. We have revised this area to include concrete walkways (3' and 5') to accommodate access to the walk-up window. 6. [32.5.2(n)] Signs. Remove all depictions and notes regarding signs (except stop signs and parking signs) or include a note that makes it clear that these signs are not approved by this site plan amendment and will require a separate application and approval. Rev 4: Comment not fully satisfied. Include "Advertisement Signs" in the Sign Note on Sheet C3. RESPONSE: Comment acknowledged. "Advertisement Signs" are now included in this note. 7. [32.5.1(c), 32.5.2(n), 4.12.16(e), 32.5.2(s)] Labels. a. On Sheet C4, connect the arrow for the 'blew SWM Facility Easement" label with the depicted improvement. Rev 4: Please also connect the leader line for the "New SWM Facility Easement" label located near the Rt 250/Hunter's Way intersection. This label is currently pointing to patterned critical slope areas. RESPONSE: Thank you for bringing this to our attention. This leader has been adjusted. 8. [Comment] On the Cover Sheet, revise the note under the Lighting heading to refer to Sheet C7 for the Lighting Schedule, instead of Sheet C6. RESPONSE: Comment acknowledged. The note has been revised. If you have any questions or concerns about these revisions, please feel free to contact me at Kelsa@shimp-en ine eering com or by phone at 434-227-5140. Regards, Kelsey Schlein Shimp Engineering, P.C. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com