HomeMy WebLinkAboutSDP202000075 Action Letter 2021-01-22COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
(434)296-5832
January 22, 2021
Scott Collins, P.E.
Collins Engineering
200 Garrett Street, Suite K
Charlottesville, VA 22902
RE: SDP202000075 Scott's Ivy Exxon - Initial Site Plan
Mr. Collins:
The Agent for the Board of Supervisors hereby grants administrative conditional approval to the above referenced initial
site plan. See below and attached for conditions and process:
This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer submits a final site plan for
all or a portion of the site within one (1) year after the date of this letter as provided in section of Chapter 18 of the Code of the County
of Albemarle, and thereafter diligently pursues approval of the final site plan.
In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the following approvals are received:
1. FEMA shall approve a Letter of Map Revision (LOMR) for the site.
2. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the
County of Albemarle.
The final site plan will not be considered to have been officially submitted until the following items are received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. Applicable fee outlined in the application.
Please submit 8 copies of the final plans to the Community Development Department for the site plan. The assigned Lead
Reviewer will then distribute the plans to all reviewing agencies. The Department of Community Development shall not accept
submittal of the final site plan for signature until tentative approvals for the attached conditions from the following
agencies/reviewers have been obtained:
SRC Members:
Albemarle County Planning Services (Planner) — 2 copies
Albemarle County Engineering Services (Engineer) — 1 copy
Albemarle County Architectural Review Board (ARB) — 1 copy
Albemarle County Information Services (E911) — 1 copy
Albemarle County Building Inspections — 1 copy
Albemarle County Fire & Rescue — 1 copy
Albemarle County Service Authority — 1 copy
Rivanna Water and Sewer Authority — 1 copy
Virginia Department of Transportation — 1 copy
Virginia Department of Health — 1 copy
If you have any questions about these conditions or the submittal requirements please contact me at extension (434) 296- 5832 ext.
3443 or cperez@albemarle.org
Sincerely,
Christopher Perez
Senior Planner
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
(434)296-5832
Memorandum
To:
Scott Collins
From:
Christopher Perez
Division:
Community Development —Planning
Date:
January 22, 2021
Subject:
SDP202000075 Scott's Ivy Exxon - Initial Site Plan
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following
comments have been satisfactorily addressed (The following comments are those that have been identified at this time.
Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the
applicable reference, which is to the Zoning Ordinances unless otherwise specified.]
1. [32.5.2(h), 32.5.71 Prior to final site plan approval and early or mass grading approval FEMA shall approve a Letter of Map
Revision (LOMR) for the site.
2. [32.5.2(n, 4.1, 4.1(a)(2), 32.5.2(n)] Water supply. Within the services areas of the Albemarle County Service Authority
(the "service areas"), each development and each lot shall be served by the public water supply. At the special use permit
stage (SP2020-6) you submitted a waiver requesting not to make the connection to public water but instead to continue
utilizing the existing private well onsite. The waiver has not been approved yet, as additional information is required
before an action can be taken on the request. Completely fill out the connection evaluation form by provide written
estimates (attached) and submit it with the final site plan. This waiver shall be approved prior to final site plan approval
or the use shall connect to public water.
3. [32.5.2(s)] VDH reviewed the 1993 permit drawings related to the drainfields associated with TMP 58A2-20A. VDH
believes that the drainfield may be within the Route 250 right-of-way and may extend to the location of the proposed
paved taper entrance. VDH recommends the actual location of the drainlines be identified on site and surveyed onto
the site plan so any conflicts can be addressed prior to the plan's approval. They also recommend that if the
drainlines are within the right of way, that a construction note be added to the plan stating that they will be protected
from vehicle traffic during construction. A worse -case scenario would be a conflict between their location and that
of the paved taper entrance, in which case one or the other would have to be adjusted or relocated ". (See attached
January 21, 2021 email from Alan Mazurowski of VDH.)
On the site plan provide the actual location of the drainlines so any conflicts can be addressed prior to the plan's
approval. If the drainlines are within the right of way, provide a construction note on the plan stating that they will be
protected from vehicle traffic during construction. A worse -case scenario would be a conflict between their location
and that of the paved taper entrance, in which case one or the other would have to be adjusted or relocated. Prior to
final site plan approval VDOT and VDH shall review and approve this aspect of the plan to ensure the conflict
between the two will be adequately addressed.
4. [32.5.2(n), 4.12.161 Parking. Relabel the area "gravel storage/service parking area" to more clearly define what this area is
being used for. If it is for "vehicles awaiting repair", please specifically label it as such. Dimension and number the parking
spaces.
5. [32.5.2(b), 4.12, 5.1.31, 32.7.9.71 Screening. Ensure the spaces designated for "vehicles awaiting repair" are not visible
from Rte. 250 or any residential property by providing screening meeting County requirements. Provide a 6' tall wooden
fence around the parking area for vehicles awaiting repair.
6. [32.7.9.7, 32.7.9.7(a)(1), 32.7.9.7(a)(3)] Screening. Commercial uses shall be screened from residential uses. Provide
adequate screening of the gravel parking area from the existing residential use on the lot. Screening shall consist of either
a 20' wide planting strip with a double staggered row of evergreen plantings or a 6' tall wooden fence.
7. [32.7.9.7] Screening. Commercial uses shall be screened from the adjacent rural
areas zoning district. The plantings along the eastern property line do not meet the
minimum screening requirements of the ordinance. Either revise the landscaping to
add additional trees or shrubs to provide a double staggered row of evergreen
plantings or provide a 6' tall wooden fence in addition to the single row of
plantings currently proposed. (See location in diagram).
8. [32.7.9.7] Screening. The existing trees proposed to be preserved adjacent to the
gravel parking area do not meet the screening requirements of the ordinance. The
preserved planting strip is less than 20' for the majority of this area. Either add
additional tree preservation area to equal 20' wide landscape area, or add a 6'
wooden fence to screen this area, or add an additional row of evergreen trees
outside of the tree preservation area. (See location in diagram).
9. [SP2020-06, 32.5.2(b)] Information regarding the proposed use. Revise the
current/proposed use on the cover sheet to provide a total square footage of all
buildings (5,150 SF) and the total number of auto service bays (7). Also number the
auto service bays on the plan.
10. 132.5.2(n), 4.12.15(a)] Surface material. Pave all parking and access aisles, including the "gravel storage/service parking
area". If the County Engineer and VDH approve the gravel parking area it may remain. Neither Engineering nor VDH has
approved this aspect of the plan.
11. 132.5.2(n), 32.5.2(s)] VDH has not approved the gravel parking lot over the existing septic system. Address their concern
(see attached review letter). Also, address VDH's other comment prior to final site plan approval. VDH approved is required
prior to final site plan approval.
12. 132.5.2(n), 4.12.15(g)] Curb and gutter in parking areas and along travelways. Provide curb and gutter throughout the
parking areas and along the travelways.
13. 132.5.4, 32.5.2(n), 17-1003, 17-10041 Groundwater assessment. On the cover sheet provide the water usage of the site
(gpd). If the use is less than 2,000 gallons/day (average) a Tier 3 groundwater assessment is required. If the use is greater
than 2,000 gallons/day (average) a Tier 4 groundwater assessment is required. Prior to final site plan approval the
requirements of sections 17-1003 and 17-1004 shall be satisfied.
14. [32.5.2(1)] Watercourses and other bodies of water. Revise the watershed note on the plan, as the site is within the Ivy
Creek Water Supply Watershed and not the Moores Creek Watershed as listed.
15. [32.5.2(d)] Topography and proposed grading. Provide existing topography 50 feet outside of the site.
16. 132.5.2(n] Existing and proposed utilities. Depict and label the water line to the building.
17. [4.12.18] Dumpsterpad. Dimension the dumpster pad.
18. [Recommendation] Staff recommends relocating the dumpster away from the existing residential house for issues
related to odor, noise, and vermin/pests.
19. 132.5.2(n), 32.5.1(c)] Dimensions. Dimension the proposed building.
20. 132.8.2, 32.7.4.11 Approval of a VSMP Plan is required prior to final site plan approval.
21. 132.5.2(p), 32.7.2.11 The proposed entrances shall be designed and constructed as required by the standards of the Virginia
Department of Transportation. VDOT approval of the proposed entrances to the site shall be required prior to final site plan
approval.
22. [32.5.2(n)] Any proposed outdoor lighting must be shown on the site plan. A photometric plan and lighting cut sheets must
be provided with the final site plan. Proposed lighting must comply with requirements of Sec. 32.7.8 & Sec 4.17 of the
Zoning Ordinance. In addition to meeting all lighting requirements a standard lighting note will be required.
23. [32.6] The final site plan shall meeting all the requirements of section 32.6 of Chapter 18 of the Code.
SRC REVIEWERS
Albemarle County Engineering Services (Engineer) - John Anderson
Review comments attached.
Albemarle County Information Services (E911) - Brian Becker
No objection.
Albemarle County Building Inspections - Michael Dellinger
No objection.
Albemarle County Department of Fire Rescue - Shawn Maddox
1. A knox box is required if there is not already one on the existing structure. A note can be added to the plan that a location can
be coordinated with the fire marshal's office.
2. Please provide a ISO NFF for the structure based on the size of the building at completion.
3. Provide a recent ACSA fire flow test for the closest available hydrant.
Architectural Review Board (APB) — Khris Taggart
Review comments attached.
Virginia Department of Transportation (VDOT) -Adam Moore
Review comments attached.
Albemarle County Service Authority (ACSA) - Richard Nelson
Until the waiver is approved, my comment is: A public water main connection will be required. The closest water main is
at the intersection of Neves Lane and Ownesville Road.
Virginia Department of Health (VDH) —Alan Mazurawski
Review comments attached.
Please contact Christopher Perez in the Planning Division by using coerez(a),albemarle.ora or 434-296-5832
ext. 3443 for further information.
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 229024596
Phone (434) 296-5832 Fax (434) 972-4126
Site Plan review
Project:
Scott's Ivy Exxon - ISP
Project file number:
SDP2020-00075
Plan preparer:
Scott Collins, Collins Engineering [200 Garrett St., Suite K, Charlottesville, VA
22902, scott(a)collins-engineering.coml
Owner or rep.:
SR&DR LLC, 1031 Milton Drive, Keswick, VA 22947
Plan received date:
2 Dec 2021
Date of comments:
19 Jan 2021, rev. 22 Jan. 2021
Reviewer:
John Anderson
Project Coordinator: Christopher Perez
Engineering has reviewed the initial site plan, and offers these comments which may be addressed via final site plan
application, a Final Tier III GWA, WPO plan application, FDP plan application, and with evidence that 100-yr
floodplain limits /base flow elevations are approved to be revised by FEMA.
These items are required prior to FSP approval, in Engineering view.
Sheet 1
1. Revise Floodplain note to reference May 16, 2016, rather than February 4, 2005, per 18-30.3.2.
2. 17-1000: A draft Tier 3 Groundwater Assessment (GWA) is required prior to approval of an initial site
plan for a new non-residential or nonagricultural use using < 2,000 gpd. A 41-pg. packet of information
was furnished to Planning Division as part of the special use permit review /approval process, this material
is distinctly not a GW Assessment, but rather is a groundwater contaminant well monitoring and sampling
report. This packet of information begins with a 5-p. letter narrative with tables and limited site location,
hydrology, and regional geology data (p. 2 /Also, Fig 1). This letter, from Michael L. Maloy, CPG,
Principal Geologist, Thomas P. Nelson, CPG, Senior Hydrologist, and Abby Conklin-Muchnick, EIT,
Environmental Protection Manager, ECS Mid -Atlantic, LLC, is dated March 3, 2020, and is addressed to
Todd A. Pitsenberger, Petroleum Program Manger, VDEQ, Valley Regional Office. The bulk of the 41-p.
packet of information submitted to Albemarle County as part of the special permit review and approval
process reports on presence and concentrations of petroleum constituents in groundwater. This information
(apparently the only groundwater -related information submitted to Albemarle to date) appears specific to
state petroleum contaminant groundwater sampling requirements, has little bearing on watershed
characteristics or groundwater assessment (water balance/aquifer). Engineering accepts that the ISP
proposes no new water consumption; that is, Applicant makes presentation that expansion of Scoff's Ivy
Exxon from a 3-bay to 7-bay service garage will place no additional demand on the existing on -site (water)
well, which serves the existing building/business. Engineering intends to provide guidance and possibly
additional comments once we receive afinal Tier III GWA. Afinal Tier III GWA is required prior to WO
plan approval, and FSP approval. For the moment, please note:
a. After careful internal discussion, including earlier today, to be consistent with past evaluations,
although proposed expansion of the garage proposes no additional water use, approval by special
permit constitutes a change from existing conditions, use, and/or circumstance. This is not an
Engineering staff review -level determination. We are glad to discuss father via telecon.
b. As stated above, the 41-p. groundwater petroleum contaminant well -monitoring and sample
(report) is silent on topics deemed essential and necessary with a Tier III GWA. Please provide all
Engineering Review Comments
Page 2 of 8
information required of a Tier III GWA withfinal Tier III GWA. Engineering accepts information
furnished to DEQ and subsequently provided to Albemarle has limited GWA relevance. Please
refer to items listed at ACDSM, p. 5. Information sent to DEQ may omit, and a enal Tier III
GWA is required to provide, the following information (ACDSM, p. 5):
D. Groundwater assessments: Article IV of the Water Protection Ordinance requires
groundwater assessments. See section 17400 for a table stating when assessments are
required, and the Subdivision Ordinance section 14-308. L Groundwater assessments are
reviewed by the Program Authority or designee.
1. Tier 3 and 4 assessment requirements: (there are no requirements for Tier 1 and 2)
a. A report certified by a licensed geologist containing
1. a graphics section or plans containing
a. topography with land and water features
b. proposed development
c. geological contacts and features
d. surrounding property 1000ft beyond property lines with wells and septic
system locations
e. all potential and known contamination sources
f. graphic depiction of groundwater recharge areas and flow
g. any other relevant information
2. A narrative containing
a. review of existing hydro -geologic information
b. field survey summary
c. review and analysis of graphic and plan information
d. groundwater management plan addressing practices during and after
construction, in addition to a contingency plan if wells dry up or become
contaminated.
e. assessment of well drilling and testing
c. Note: Engineering requests a standalone conventional final Tier III GWA prior to or with initial
WPO plan application, but no later than with FSP Application, for Engineering review /approval.
The 41-p. packet of information includes, toward the end, this (2-pg. DEQ Memo, May 2, 2019,
from David A. Fitt, DEQ, to UST File): `... DEQ requested one year of quarterly monitoring
which concluded in mid-2003. A second year of monitoring was requested which included
pumping on the most contaminated wells in an attempt to determine if free product was present on
the groundwater. Following the third monitoring report of the second year, the consultant
recommended that a Corrective Action Plan (CAP) be developed. DEQ requested CAP
development in early 2004.' And continues: '...A total of 578.69 tons of highly contaminated soil
was removed for disposal at Reco Biotechnology in Richmond.' `New tanks were installed at the
facility in January 2006 that prompted the removal of an additional 583.41 tons of contaminated
soil down -gradient of the previous tank basin location.' The Memo to UST file concludes: `In
September 2016, DEQ decided not to pursue the (Albemarle County) waterline extension. In
February 2017, the state contractor removed the CFU [?] from the property. No additional
investigation or remediation was performed or required at the site. Recommendation: No further
action and case closure.' Information famished to Albemarle County to date in support of the SP
review/approval process is specifically relevant to UST monitoring, not groundwater assessment
required under code section 17-1003.
3. Provide Note stating GWA requirements apply to this ISP; list proposed daily use (gpd).
Sheet 3
4. 100-yr floodplain (Also, sheets 4, 5): Notwithstanding pending application for LOMR /LOMC with FEMA,
to the best of our knowledge (to date), FEMA map change process is incomplete. Please label existing and
prospective flood plain limits (labeled on sheet 2) on other (FSP) sheets, wherever linework for existing or
prospective or pending revised floodplain limits appear. This should in fact not be an issue with the final
site plan, since the FSP will not be approved without FEMA-approved and effective Letter of Map
Revision (LOMR). Please ensure that the final site plan presents unambiguous floodplain labels, that
cannot be misconstrued for anything other than existing FEMA-mapped floodplain boundaries.
Engineering Review Comments
Page 3 of 8
5. Albemarle will require H&H modeling since the VDOT quad box culvert structure immediately adjacent to
the project site was replaced in 2018. Absence of FEMA Map Center /VFRIS LOMR and Eff. date of
FIRM Panel 51003CO265D appear to indicate that only the replaced structure was modeled/is reflected in
mapped floodplain at Little Ivy Creek /Rt. 250 crossing (project site). A LMOR must account for hydraulic
characteristics related to this relatively new but existing VDOT structure.
Web link to culvert schematic:
httos://www.virginiadot.org/Proiects/Culpeper/asset upload file613 109367.udf
Web link to VDOT project overview:
httos://www.virginiadot.org/Proiects/culi)eper/asset upload file417 109367.pdf
Also: https://www.blueridgelife.com/2018/07/26/albemarle-route-250-bridge-at-ivy-is-open-to-traffic/
6. Please ensure FEMA-approved floodplains are shown on the final site plan, and that FSP conforms with
county ordinance requirements at 18-30.3. Flood Hazard Overlay District (
https://Iibrarv.mLmicode.com/va/albemarle county/codes/code of ordinances?nodeld=CH18ZO ARTIIID
IRE S30OVDI S30.3FLHAOVDIH )
7. 18-4.12.15.a, surface materials: SP2020-00006 (Approval /8/19/20), pg. 9, includes text box, below (blue
circle, lower left). Revise auto service parking gravel surface to asphalt surface, per 18-4.12.15.a., and
approved SP2020-00006.
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8. Label ex. VDOT structure at Little Ivy Creek beneath U.S. Route 250 (quad box culvert), provide culvert
dimensions (L x W x H).
Engineering Review Comments
Page 4 of 8
9. Stream buffer: Approved SP2020-00006, sheet 9, includes graphic label that indicates possible relocation
of stream buffer. Note: Site plan review relies on stream buffer as shown on county GIS. This buffer
extends 100' either side of stream centerline. Please show /label stream buffer on layout plan, consistent
with GIS layer, or show /label revised stream buffer based on surveyed stream centerline, if (and only if)
the estimated 1,000-yr event of May 30, 2018 shifted stream centerline to the east, further away from
existing service station.
10. SP2020-00006, Approved 8/19/20, p.6-7, text excerpts below:
1.5 Environmental Impacts
Figure 4 illustrates the existing environmental features on the property. There is an existing floodplain on the
property; however, it is currently not mapped in accordance with the existing topography on the property. The
mapping on Figure 4 illustrates the floodplain incorporating about 1/3 of the property, including a portion of the
existing building and service station gas pumps. Using the existing topography of the site from the recent survey
and mapping the FEMA floodplain elevation on the existing topography, the floodplain only overlays a very
small portion of the site. This is illustrated on the existing conditions sheet in this application plan. A letter of
map revision (LOMR) will need to be processed with the site plan for the proposed auto service station
expansion. This LOMR will allow the building expansion and the existing portion of the property where the cars
are currently parked for auto service work to remain in this location. Without the LOMR, the cars could not be
parked in this area overnight, and the existing building could not be expanded. With the approval of the LOMR,
there will be no improvements proposed with this application plan in the limits of the FEMA floodplain.
There is a small area of critical slopes on the property to the north of the existing residential building. This area
of the property will not be disturbed with the expansion of the auto service station. There are no proposed
impacts to the critical slopes on the property with this proposal.
Engineering Review Comments
Page 5 of 8
Figure 4: Critical Resource Nlap
2. DESIGN ELEMENTS & FACTORS FOR THE SPECIAL USE PERMIT
2.1 Traffic and Transportation Improvements
The property is located along Route 250 (Ivy Road) which is a minor arterial roadway in Albemarle County.
The current AADT volume of traffic on this portion of the roadway is approximately 13,000 VPD. The
subject parcel is located along a 2200ft stretch of the roadway where the posted speed limit is 35 mph.
There are no left turn lanes for any of the existing businesses along this portion of Ivy road, mainly due to
the fact that there is an existing 2 lane bridge crossing over Little Ivy Creek and an existing 2 lane railroad
underpass within the 2200 linear feet of roadway. The existing bridge underpass is located approximately
650 feet from the existing bridge, and the intersection for Ivy Depot Road is located between these (2)
restrictions.
The current traffic trips per day with the existing auto service station, per the 10" Editions of the ITE Trip
Generation Manual, is as follows:
Section 944 — Gasoline/Service Station
Daily Trips: 2 existing gas stations (4 pumps total) x 172 VPD = 688 VPD
Peak Hour (AM): 10.28 trips/hr x 4 pumps = 41 VPH (21 trips in & 20 trips out)
Peak Hour (PM): 14.03 tripsft x 4 pumps = 56 VPH (28 trips in & 28 trips out)
The ITE manual lists the total trips per day for an automobile care center (Section 942) is not applicable.
Engineering Review Comments
Page 6 of 8
As noted in this application plan, the proposed expansion of the Ivy Exxon auto service station is only for
the auto service garage portion of the business. The number of gas pumps is not increasing with this
application. The total number of service bays is increasing from 3 bays to 7 service bays. No increase in
the number of mechanics or technicians are proposed with this expansion. The increase of the service bays
is to increase the productivity of the auto service station when working on cars. The additional services
bays will allow a service mechanicltechnician to work on another car in the adjacent service bay while
authorization to proceed with the service work is confirmed with the customers on a car in the current
service bay. Currently, the technician has to put the car back together after the diagnostics is complete and
the car moved out of the service bay while they await authorization from the customer to proceed with the
services.
The auto station services approximately 8 cars a day. It is estimated that this will increase by 70% with the
additional (4) service bays, increasing the total number of cars serviced from 8 cars to 13 cars, for a total net
increase of 5 cars a day (10 tripstday). Based on the ITE Trip Generation Manual (10' Edition), the total
trips per day for the auto service station is 344 VPD. This is a much higher number than the actual trips per
day that the service station has been averaging over the past 50 years. In addition, there is an existing auto
service and convenience store across the street from this gas station which also services this area, reducing
the total amount of trips per day for the subject property.
The AADT volumes on this portion of the roadway require most of the existing businesses, the intersection
of Ivy Depot Road & Ivy Road, and the intersection of Owensville Road & Ivy Road to warrant a left turn
lane. Due to the existing conditions of this portion of the road, left turn lanes can not be achieved with the
railroad underpass and existing bridge over Little Ivy Creek. In addition, the increase of efficiency of the
service station does not substantially increase the traffic to the property where a left turn would be
warranted for the proposed auto service expansion. With the reduced speed along this portion of the
roadway, and the existing traffic patterns of vehicles turning left on Owensville Road and Ivy Depot Lane,
gaps are created in the traffic pattern allowing for the left turn into the subject property.
The application plan is proposing traffic and transportation improvements along the frontage of the property
that will control the vehicles entering and existing the site. Currently, the front of the property allows access
from Route 250 along the entire frontage of the property. The proposed application plan will create a
specific entrance and exit on the property, closing the remaining portions of the property from direct access
to Route 250. This will help control the number of conflict points with vehicles currently entering and
exiting the site. With the proposed frontage improvements, a right turn taper will also be added from the
end of the guardrail at the bridge abutment to the proposed entrance to the property. This taper will allow
the vehicles to reduce speed and make the right turn into the site.
2.3 Water Usaiae
The subject property (Scott's Ivy Exxon) is part of an on -going DEQ investigation (Tier III investigation)
with existing monitoring wells and updated yearly inspections on the water table and quality of water on the
property. The ongoing monitoring and investigation is due to an open review of an existing leaking
underground storage tank on the gas station 100 feet west of the subject property. The monitoring wells
have been checked and verified yearly by DEQ on the subject property and the surrounding properties in
this area. Groundwater testing and monitoring was part of this overall analysis.
The auto service bay expansion proposed for the property will have a minimal effect on the current overall
water usage for the business. The auto service station is not increasing in size or the number of gas pumps,
so this will not create an increase of water usage. The total number of employees and technicians is not
proposed to increase, based on the analysis provided in the application. Based on the VA code 12VAC5-
590-690, the estimated water usage for a service station is 10 gallons per day per vehicle serviced. With the
servicing of (5) additional cars a day, this will create an approximate increase of water usage by 50 gallons
per day, which is a nominal increase in the water usage on the property. Renovations to the existing
restrooms are proposed with modifications to the building. Overall, based on the environmental report and
Tier III Water analysis on the property, the current well can accommodate the existing business and the
expansion of the auto service station.
Engineering Review Comments
Page 7 of 8
2.8 Stormwater Manaeement
All designs and engineering for the expansion of the auto service station on the property shall adhere to the
State Stormwater Management regulations and Albemarle County Water Protection Ordinance. The site
will accommodate the Stormwater management with a combination of rain gardens, water quality swales,
grass retention areas, nutrient credits, and/or other Stormwater management features treat water quality and
water quantity from the runoff from the site before it reaches Little Ivy Creek. The final Stormwater
management design will be part of the site plan and water protection ordinance plan for the development.
Landscape plantings will also be incorporated into the stornwater management facility.
Protective measures for erosion and sediment control shall be installed to limit any sediment run-off from
reaching Route 250 and Little Ivy Creek during the construction phases. Additional measures may include,
but not be limited to, installation of silt fence with wiring backing, usage of filter socks and floc logs for
protection measures, providing additional wet and dry storage area in basins below the disturbed areas, or
installation of erosion control matting for all slopes with the use of tackifiers in seeding and soil
stabilization applications.
11. 18-30.3.11, Permitted and prohibited uses and structures (table) prohibits storage of gasoline, kerosene and
other petroleum products within mapped floodplain floodway, or floodway fringe. Please see Storage as a
Primary of Accessory Use* section of table. Although no change is proposed to existing underground fuel
storage tanks, prohibition would apply to proposed (new) petroleum product storage.
12. Submit CLOMR/LOMC application for Albemarle County Floodplain Administrator review and signature
(required prior to submittal to FEMA), at earliest convenience.
13. Provide FEMA-approved LOMR as soon as possible (prerequisite to Final Site Plan approval).
14. Submit Floodplain Development Permit Application that references current flood hazard overlay district, or
FEMA-approved revised limits of floodplain (see prior comments).
15. Submit VSMP/WPO application at earliest convenience. Engineering advises WPO plan review will
reference existing FEMA-mapped floodplain, eff. date May 16, 2016. [ Scott's Ivy Exxon circled, image,
Engineering Review Comments
Page 8 of 8
16. Sheet 4, Grading and Drainage Plan: Recommend one or more notes consistent with 18-30.3.11 (table)
stream crossings and grading activities. While proposed grade does not appear to indicate fill within
mapped floodplain, given relative absence of proposed grade information, please provide floodplain impact
plan (with FDP application) indicating `that the grading will have no impact on the elevations or limits of
the floodplain and further provided that any cut or fill shall be only fine grading activity which will have no
impact on the floodplain.' For purposes of this provision, fine grading is defined as a balanced site
(cut/fill) with no changes to the base floodplain elevation or horizontal limits to the floodplain.
Please feel free to call if any questions: 434.296-5832-x3069.
Thank you
SDP2020-00075 Scott's Ivy Exxon 012221-rvwd_012221
Review Comments for SDP202000075 Initial Site Plan
Project Name SCOTT'S IVY EMON - INITIAL - DIGRAL
Date Completed: Wednesday, December 30, 2020 Department/Division/Agency: Review Status:
Reviewer: KhristopherTaggart
CDDARB See Recommendations
Pape: 10 County of Albemarle Printed On: 01f22f2021
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
Phone (434) 296-5832
January 6, 2021
Scott Collins
Collins Engineering
200 Garrett Street, Suite K
Charlottesville, VA 22902
RE: ARB-2020125: Scott's Ivy Exxon (TMP: 058A2-00-00-02100)
Dear Mr. Collins,
Fax (4341 972-4126
At its meeting on Monday, January 4, 2021, the Albemarle County Architectural Review Board
unanimously voted to forward the following recommendations on the above -noted Initial Site
Development Plan to the agent for the Site Review Committee:
• Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and
(5) and recommended conditions of initial plan approval:
o Prior to Initial Plan approval the following items shall be resolved to the satisfaction
of the ARB: None. The ARB recommends approval of the Initial Plan without
conditions.
• Regarding recommendations on the plan as it relates to the guidelines: None.
• Regarding conditions to be satisfied prior to issuance of a grading permit: None.
• Regarding the final site plan submittal:
A Certificate of Appropriateness is required prior to final site plan approval. The following
items and all items on the ARB Final Site Plan Checklist must be addressed:
1. Provide samples for all materials and colors.
2. Revise the proposal to provide a design that maintains a connection to the
historic architecture of the area, that does not use trademark colors as a major
design element, and that establishes a cohesive overall design with human scale
and minimal blankness.
3. Coordinate the appearance and location of the dumpster screen in both the site
plan and color renderings. The location shown in the architectural renderings is
more appropriate than the one in the site plan.
4. Provide street level views looking east and west from Rt. 250 with and without
landscaping illustrating as much of the site as possible. Reduce width of
travelways as much as possible to reduce visibility of the addition from the EC.
5. Show the location of mechanical equipment (building- and ground -mounted) on
the site and architectural plans and show how it will be screened from the EC. If
the location is inside the building, note this on the plans. If located on the rooftop,
provide a roof plan showing equipment locations, and show the equipment
locations and heights on the elevation drawings.
6. Coordinate the color of the vending machine enclosure with the approved
building color.
7. Consider rotating the vending machine enclosure so that the closed end faces
the street.
8. Provide a lighting plan with the next submittal.
9. Revise the landscape plan to add one additional interior parking tree.
10. Revise the landscape plan to show all interior parking trees at 2.5" caliper at time
of planting.
11. Revise the landscape plan to provide additional trees and shrubs consistent with
the rest of the proposal at the southwest corner of the site.
12. Show the tree protection fencing consistently throughout the landscaping,
grading, and E&S plans.
13. Sign applications are required for all proposed signs.
14. Limit wall signs to individual letter signs.
15. Consider a reduction in the height of the addition, as well as fenestration or other
detailing to the south elevation.
You may submit your application for continued ARB review at your earliest convenience.
Application forms, checklists and schedules are available on-line at:
htti)s://www. a lbema rle. org/government/com munity-devel oi)ment/apply-for/pla n n ing-and-site-
development-applications. Please be certain that your ARB submittal addresses the above -
noted issues.
If you have any questions concerning any of the above, please feel free to contact me.
Sincerely,
Khris Taggart
Planner
ktaggart@albemarle.org
cc: SR & DR LLC
1031 Milton Drive
Keswick, VA 22947
File
Review Comments for SDP202000075 Initial Site Plan
Project Name SCOTT'S IVY E)OCON - INITIAL - DIGITAL
Date Completed: Friday, December 04, 2020 DepartmenVDivision/Agency: Review Status:
Reviewer: Michael Dellinger
CDD Inspections No Objection
Pape: 10 County of Albemarle Printed On: 0111312021
Review Comments for SDP202000075 Initial Site Plan
Project Name SCOTT'S IVY EMON - INITIAL - DIGITAL
Date Completed: Friday, December 18, 2020 Department/Division/Agency: Review Status:
Reviewer: Brian Becker CDD E911 i- No Objection
Page: 10 County of Albemarle Printed On: o1f07l2021
Review Comments for SDP202000075 Initial Site Plan
Project Name SCOTT'S IVY E)OCON - INITIAL - DIGITAL
Date Completed: Saturday, January 02, 2021 Department/DivisionlAgency: Review Status:
Reviewer: Shawn Maddox � Fire Rescue Requested Changes
Pape: 10 County of Albemarle Printed On: r0110712021
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street (804) 7862701
Commissioner Richmond, Virginia 23219 Fax: (804) 7862940
December 10, 2020
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Chris Perez
Re: Scott's Ivy Exxon — Initial Site Plan
SDP-2020-00075
Review # 1
Dear Mr. Perez:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Collins Engineering, dated 16
November 2020, and offers the following comments:
1. Provide calculations for right and left turn lane warrants.
2. Provide Auto TURN that demonstrates a WB-67 truck can turn in at the eastern entrance
and continue to the private farm without encroaching the on -coming lane of Route 250,
the exit lane at this entrance, or the existing guardrail end terminal.
3. Sheet 3: Show the radii for all curves in the western entrance.
4. Sheet 3: Show the length of the island (distance between the two entrances) and ensure it
complies with Table 2-2 in Appendix F of the Roadway Design Manual.
5. Sheet 3: Mill and overlay must extend one full lane -width into Route 250 for the entire
length of the entrance construction plus 2 feet on either end.
6. Sheet 5: Show intersection sight distance from both exits and ensure it complies with
Table 2-5 of Appendix F of the Roadway Design Manual.
Please provide a digital copy in PDF format of the revised plan along with a comment response
letter. If further information is desired, please contact Doug McAvoy Jr. at (540) 718-6113.
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
December 10, 2020
Attn: Chris Perez
Page 2 of 2
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the Charlottesville Residency Transportation and Land Use
Section at (434) 422-9399 for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
COMMONWEALTH of VIRGINIA
In Cooperation with the Thomas Jefferson Health District A BE yARLE COUNTY TTESVILLE
State Department of Health1138 Rose Hill Drive GREENE COUNTY ISTANARDSVILLE)
LOUISA COUNTY LOUISA)
Phone (434) 972-6219 P. Q. Box 7546 NELSON COUNTY ILOVINGSTON)
Fax (434)972-4310
Charlottesville. Virginia 22906
January 4, 2021
Christopher Perez, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Scott's Ivy Exxon
Initial Site Plan
4260 Ivy Road, Charlottesville, VA
SDP2020-75
Mr. Perez:
As requested, I've reviewed the subject plat, dated 11/16/20, and offer the following
comments:
1) The location of the proposed "gravel storage / service parking area" conflicts with
that of the existing septic system drainfield. Referring to 12VAC5-610-700:
1. No structures shall be placed over the subsurface soil absorption system.
Driveways or parking lots shall not be constructed on the subsurface soil
absorption system unless the invert of the lead or header lines or top of the
gravel in the absorption trenches is deeper than 30 inches below the ground
surface and the driveway or parking lot is paved with portland cement or
bituminous concrete to prevent compaction of the trench bottom. Driveways
and parking lots shall not be constructed over the distribution box unless
adequate structural and access provisions are provided.
In order to recommend approval of constructing a parking area over the existing
drainfield, the locations and depths of the various septic system components
would have to be determined, and if adequate, the proposed construction would
have to include surfacing vehicle traffic and parking areas with either cement or
asphalt.
2) I recommend the site plan show the locations of the septic tank serving the
existing Exxon and the Distribution Box(s). If either are located within areas to
be developed, adequate protection would need to be proposed. If the septic tank
is located within the 10' minimum separation distance to the expanded structure, I
suggest the plan state that a permit from the Health Department would be attained
for its relocation.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowskikvdh.vir ig nia_gov
Christopher Perez
From: Mazurowski, Alan<alan.mazurowski@vdh.virginia.gov>
Sent: Thursday, January 21, 2021 3:10 PM
To: Christopher Perez
Cc: Rick Richmond; Reid Murphy, Scott Collins
Subject: Re: SDP202000075 Scott's Ivy Exxon Site Plan
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
All,
I spent some time trying to translate the location of Mr. Richmond's existing drainfield from the 1993 permit drawing
onto the site plan. I'm sure it's not very precise, but it does appear that the drainfield may very well be within the Route
250 R/W and may even extend to the location of the proposed paved taper entrance.
My recommendation is for the actual location of the drainlines to be identified on site and surveyed onto the site plan so
any conflicts can be addressed prior to the plan's approval. I also recommend that if the drainlines are within the right
of way, that a construction note be added to the plan stating that they will be protected from vehicle traffic during
construction. A worse -case scenario would be a conflict between their location and that of the paved taper entrance, in
which case one or the other would have to be adjusted or relocated.
If anybody would like to discuss, please give me a call.
Alan
Alan Mazurowski
❑" m Environmental Health Supervisor
Blue Ridge Health District I Virginia Department of Health
1138 Rose Hill Drive
Charlottesville, VA 22906
Office: 434-972-4306
On Thu, Jan 14, 2021 at 11:27 AM Christopher Perez <cperez@albemarle.org> wrote:
Alan,
SDP202000075 Scott's Ivy Exxon Site Plan
During the review of this project the adjacent property owner, Rick Richmond of TMP 58A2-20A, contacted
staff. He is concerned that his existing drainfield may be impacted by the proposal on the adjacent property. He
sent the attached document on file with VDH. Can you review and speak to whether or not the improvements
to Scott's Ivy Exxon will have any impact to his drainfield. In the email below is the section we're looking at.
Thank you
Christopher Perez
Senior Planner
Albemarle County
coemz@albemarle org
office 434.296.5832 x 3443
401 McIntire Road, Charlottesville, VA 22902
From: Rick Richmond <Iwr@mkpc.com>
Sent: Thursday, January 14, 2021 10:04 AM
To: Christopher Perez <cperez@albemarle.org>
Cc: Reid Murphy <Reid@bmcholdinessroup.com>
Subject: RE: SDP202000075 Scott's Ivy Exxon Site Plan
Chris, I will send you my only sketch of my septic field which is on file with the Health Department. There is a drainage
inlet at my corner with Ivy Exxon. I assume that will remain and not be disturbed. Rick
Joseph W. Richmond, Jr.
McCallum & Kudravetz, P.C.
250 East High Street
Charlottesville, VA 22902
(434) 293-8191 - Main
(434) 220-5999 - Direct
(434) 296-9861— FAX
awr@mkpc.com
From: Christopher Perez <cperez@albemarle.ors>
Sent: Wednesday, January 13, 2021 11:13 AM
To: Rick Richmond <Iwr@mkpc.com>
Subject: RE: SDP202000075 Scott's Ivy Exxon Site Plan
Rick,
I offer the following to your concerns.
MILL/OVERLAY N
1-STORY BRICK
EXISTING PAVEMENT
IVY EXXON / L _
(TYP
AROUND BUILDING
#4260
AND CANOPY, SEE
/
DETAIL SHEET 6
/
EXISTING POWER ROLE WITH
/
STREET LIGHT TO REMAIN
I
PROPOSED
FGR
PAVEMENT FOR
I
1 30' FROM MAX BUNAI
TAPER ENTRANCE,
(8)E%.LED LIGHTS
\ (
;EE DETAIL SHEET 6
/�
_
FOR PAVEMENT CANOPY
/
DESIGN
N7000' 6'E
VDOITR/W
30' FRONT MIN. BUILDING �
PROPOSED STOP SIGN
/
/ 16. , 8 PARKING SETBACK
,
PLANTING /
/
ffp$
PROPOSED S10P SIGN
/ PROPOSED LANDSCAPE
I!
- ISLAND
4
1
rl
_ 01
TOP-51506
U.S. ROUTE 250
EXIST
wv-510.46
1 IVY ROAD
PAVE
1 W R/M
��
11 DO 23I PG i85 ,
The entrance between the stop sign (in
yellow) and Rte. 250 is to be paved.
9
WITH 4 SERVICE BAYS
TYP 5842-2D1 ,
JOSEPH Y RICHMO.ND Jr
I
TRUST
DB 4992 PC 686 t
I
FPE-516.55
I
1-STORY BRICK
IVY EXXON
I
#4260
r
EXISTING IB'
CULVERT TO BE
EXTENDED WITH
VOOT STD. EW-I ND177`061
HEADWALL \ 2000,
IX
/ PROPOSED'2'
CURB CUTS WTH—
RIPRAP DITCH
_—(TYP.)
� i I
J l
J \ —
Ea FRONT MAX [laFRONT
ExIsTMG ♦NOPY
VDOTR/W I/G5118ACKNG
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♦
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♦♦ 1 \
i L`.S ROUTE 260
o rw wnln
There is no work taking place on your property, all work is taking place on the subject property and within the right-of-
way. VDH reviewed the proposal and didn't speak to adjacent properties. Based on your prompting this discussion I will
reach out to VDH for that specific issue. If your house is older they may not have copies of your drainfield locations on
file. Do you have documentation which shows the drainfield location? I highlighted the area in blue that I believe you
are inquiring about. Before I reach out to VDH please verify this is the location you believe your drainfield is partially
located in.
I called to discuss this issue with you but your administrative assistant said you were not available. Give me a call if you
want to discuss this in more detail. I hope to send comments out today or tomorrow at the latest.
Christopher Perez
Senior Planner
Albemarle County
coerezAalbemarlen
of(%ice 434.296.5832 x 3443
401 McIntire Road, Charlottesville, VA 22902
From: Rick Richmond <Iwr@mkpc.com>
Sent: Friday, January 8, 2021 10:05 AM
To: Christopher Perez <cperez@albemarle.ore>
Subject: RE: 5DP202000075 5cott's Ivy Exxon Site Plan
4
Chris, Thanks for this information. My septic field is in the front of my building and probably extends into the VDOT
right of way. The `Taper" shown at the western entrance/exit does not show any bearings and I'm wondering how far it
will extend into my front yard. Also will it be paved between the "proposed stop sign" and Rt 250 pavement shown on
the site plan. Thanks, Rick
Joseph W. Richmond, Jr.
McCallum & Kudravetz, P.C.
250 East High Street
Charlottesville, VA 22902
(434) 293-8191 - Main
(434) 220-5999 - Direct
(434) 296-9861— FAX
Iwr@mkpc.com
Health Department
Identification Number
S7-9 3-0-7 6
Schematic drawing of sewage disposal system and topographic features. PAGE OF
Show the lot lines of the building lot and building site, sketch of property showing any topographic features which may impact on the design of
the system, all existing and/or proposed structures including sewage disposal systems and wells within 100 feet of sewage disposal system and
reserve area. The schematic drawing of the sewage disposal system shall show sewer lines, pretreatment unit, pump station, conveyance sys-
tem, and subsurface soil absorption system, reserve area, etc. When a nonpublic drinking water supply is to be located on the same lot show all
sources of pollution within 100 feet.
[the information required above has been drawn on the attached copy of the sketch submitted with the application.
/Attach additional sheets as necessary to illustrate the design.
t�i -3 JCALE
PARKING
BLD ,J
25'
P.T, 250
EX '-T. '+TELL
5P- TO DRAINFIELD, AS ''+NTH OLD
DRA. FIELD SITE
{-IF} TH DEPT, RECOMMENDS DRILLIFr,
' A NEW WELL TO MEET CURRENT
DISTANCE R,EOL RMENT
2-45'X3'LINES
9' CENTER
42" DEEP
IN OLD DRAIFFIE D AREA
BETWMN OLD LINES
The sewage disposal system is to be constructed as specified by the permitAro�wlached plans and specifications El
This sewage disposal system construction permit is null and void If (a) conditions are changed from those shown on the application -(b) condi-
tions are changed from those shown on the construction permit.
No part of any Installation shall be covered or used until Inspected,of corrections
or unless expressly authorized by the local health dept. Any part any
Brad, if nocessarf, upon a direction of the Department.
Date: z z Issued by'.
Dat'D I e: 3 Reviewed by -
_- Supervisory Sanitarian
cessary, and approved, by the local health department
has been covered prior to approval shall be uncov-
This Construction
Permit Valid until
-----------------
If FHA or VA financing
Reviewed by Date Date —
supervisory sanitarian
Regional sanitarian
Review Comments for SDP202000075 Initial Site Plan
Project Name SCOTTS IVY EMON - INMAL - DIGITAL
Date Completed: Wednesday, Januaryry 13, 2021 Department/Division/Agency: Review Status:
Reviewer: Richard Nelson � II ACSA Requested Changes
Pape: 10 County of Albemarle Printed On: 0111312021
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
PUBLIC WATER / SEWER CONNECTION EVALUATION
THIS SECTION IS TO BE COMPLETED BY THE ALBEMARLE COUNTY SERVICE
AUTHORITY ENGINEERING DIVISION
1. Distance to public water connection: 775 feet
2. Access across adjoining property will / will not be required: Will Be Required
3. Distance to public sewer connection: Not Applicable, Property ouside ACSA's Sewer Jurisdictional Area
4. Access across adjoining property will / will not be required:
COMMENTS: Water connection is on the northern side of the RR tracks, RR Permit required to cross under
SIGNATURE:
A.C.S.A.
THIS SECTION IS TO BE COMPLETED BY THE PROPERTY OWNER
1. Provide contractor's written estimates.
2. Estimated cost to install a well and associated electrical and plumbing equipment:
3. Estimated cost to install a waterline for public connection (do not include ACSA
4. Estimated cost to install a septic
5. Estimated cost to install a sewer line for public connection:
THIS SECTION IS TO BE COMPLETED BY THE AGENT
Connection to public water will / will not be required:
Connection to public sewer will / will not be required:
Signature:
5/19/06
COLLINS .. - 800 E JEFFERSON CHARLOTTESVILLE VA 22902
434 293 3719 434 293 3719
www.colline-onginearing.com
April 18, 2020
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, VA 22902
RE: SP2020-00006 Scott's Ivy Exxon
Pursuant to Albemarle County Zoning Ordinance Section 8-4.1(a) (2), below is a detailed cost
breakdown and comparison for the cost of connecting the proposed development or lot to a
public water supply to the cost of installing an on -site well and/or onsite sewage system. This is
a unique situation where the use on the lot already exists, along with the existing onsite well and
onsite sewage system. The use on the property is an existing and non -conforming use, and it
currently relies on the existing well and septic system on the property, in lieu of public utilities.
Public water connection:
Public water is available for a connection to the property, however, it requires offsite easements
and crossing the CSX Railroad tracks and right of way for a connection to the existing system.
Below is a summary of the costs for the water connection to the site:
o Waterline lateral installation (approx. 6001f) = $15,000
o Easement for the waterline lateral = $5,000
o Permitting cost for the Railroad crossing = $10,000
o Shutdown of the railroad for the boring (including Flaggers/inspections) = $25,000
o Boring cost under the railroad = $10,000
o Engineered design plans and easement plats-- $10,000
Total Cost: $75,000
Connection to Onsite Well & Onsite Sewage System:
o Well installation cost = $0.00 (well is existing and in service)
o Septic Sewage system cost = $0.00 (septic system is existing and in service)
Total Cost: $0.00
Based on the above comparison, a connection to the public water facility is a cost that exceeds
the costs of an onsite well and sewage system. The onsite system is existing, and will not require
any additional modifications for the proposed improvements to the lot. The connection to the
public utilities is a costly improvement, especially with the issue of crossing the existing railroad
tracks and right of way. This cost analysis should satisfy the requirements from Section 18-
4.l(a)(2) of the Albemarle County Zoning Ordinance.
Sincerely,
Scott Collins