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2001-03-19
TENTATIVE 1:30 P.M. MARCH 19, 2001 ROOM 235, COUNTY OFFICE BUILDING Work Session: FY 2001-2002 Cotmty Operating Budget Call to Order. BUDGET WORK SESSION: 1:30 Budget Overview of Major Issues - Robert W. Tucker, Jr. 0 General Fund Revenues and Expenditures Functional Area Issues and Recommendations 0 0 Administration ludicial Public Safety Engineering and Public Works Hmnan Development Parks and Recreation Community Development Other Matters Not Listed on the Agenda from the BOARD. Adjourn to March 21,2001, 1:30 p.m. TENTATIVE 1:30 P.M. MARCH 21,2001 ROOM 235, COUNTY OFFICE BUILDING Work Session: FY 2001-2002 County Operating Budget Call to Order. BUDGET WORK SESSION: School Budget Capital Improvements Program. Other Matters Not Listed on the Agenda from the BOARD. 4. Adjourn. ;4~,¢ ~o5 ~//~ 3/19/01 Building Towards a Shared Future Albemarle County, VA FY 2001/02 Operating Budget Work Session General Government Issues & Priorities March 19, 200t Total County Revenues $171,800,430 Self- Sustaining 5% Federal Revenue 3% Local Property Taxes 38% ~State ~ther Local Revenue Carry- Revenues 32% Over/Fund 21% Balance 1% FY 02 worksession overview.ppt 3/19/01 Total County Expenditures $171,800,430 General Gov't Operat~or~ General GoVt. Debt/Capital 27% Misc. Reserve Capital 0 Program 3% ~ Revenue [] Shadng ~ 4% ~ Solf-Sustainin~l Dobt Se~ce ~ Opera,ohs 5% 55% Fiscal Overview FY01 FY02 Adopted Recomm $Inc Total Revenue $161.7 $171.8 $10.1 Total Expenditures General Government $43.1 $46.2 $3,0 School Division $90.0 $94.5 $4.5 Self-Sustaining $7.9 $8.5 $0.7 Non-Departmental $20,7 $22.5 $1.8 Total $161.7 $171,8 $10.1 FY 02 worksession overview, ppt 2 3/19/01 Genera! Fund Revenues $129,424,1 ~ 0 Other Local Taxes 23% Other Local Revenue 4%Revenue StateFederal19% Revenue General Transfers/ 3% Property Taxes Fund Bal. 5O% 1% Major Revenue Sources Property Tax Revenues Real Estate - increased $4.9 million (t0.6%), which reflects: ° 12.8% Estimated Reassessment Increase (2001 tax year) · $250 Million in New Construction Value Personal Property- increased $2.4 million (10.0%) ° local taxes show $3.5 million reduction ° state taxes show $5.9 million increase FY 02 worksession overview.ppt 3 3/19/01 Major Revenue Sources - Other Local Taxes · Sales Tax - $0.230 Million (2.4%) Increase · last year projected $1.3 Million increase (15%) BPOL - $0.632 Million (10.6%) Increase · largest increase is $0.350 Million (14.1%)in retail merchants licenses. · Other significant increases in professional and repair fees Hotel/Motel - no increase ° GF shows $841,840 reduction as 3% tourism revenues will go directly into Tourism Fund. Major Revenue Sources Local, State & Federal Meals Tax - $0.350 Million (10.5%) increase Overall GF Local Revenues- $2,6 Million (2.6%) Increase $8.5 Million(8.5%) with PPTR included Categorical State Revenues - $0,09 Million (1.5%) Categorical Federal Revenues - $0.34 Million (10%) reflecting Increased Social Service Revenues FY 02 worksession overview.ppt 4 3/19/01 Available Funds for FY 0~/02 Budget Current Year Anticipated ~ $3.000,000 Revenues $2,276,000 $2,5o0,o00 $2.000,000 Fund Balance $223,176 $~,5o0.o00 Board Reserves $~,ooo.ooo $200,000 $500,000 School Board Reserves $o $50,000 $2,749,176 Current Year Fund Balance School Board Use of Projected Year-End Carry-Over Funds Projected Revenue Surplus Projected Expenditure Savings Projected Available Carry-Over Less Projected Uses: ° Recommended - FY02 Budget ° Recommended one-time funds to School Division Subtotal · Projected Ending Carry-Over $2,276,000 $400,000 $2,676,000 ($533,774) ($650,000) ($1,183,774) $1,492,226 FY 02 worksession overview,ppt 3/19/01 Available Revenues One-time Funds · $1.5 million in Year-End Carry-Over ° $0.223 million in Prior Year Fund Balance $1.723 million Recurring Revenues $200,000 $713,949 $50,000 $108,592 $1,072,541 Board Reserve Tax Rate Reserve School Board Reserve Savings (Health, Jail) FY 2001/02 Tax Rates One Penny Tax Rate/S100 Equals Real Property $0.76 ($0.66) $713,949 Personal Property $4.28 $61,745 Tax Bill on Average Albemarle Home = $199,000 X $0.0076 = $1,512 For This Home, a Penny Inc/Dec in Tax Rate = $20.00 in Taxes Each $50,000 Increase in Real Estate Value = $380 in Additional Taxes Owed FY 02 worksession overview.ppt 6 3/19/01 General Fund Expenditures Transfer to School Debt Ser~ce Division CIP 7% ~_~ ~1i~,~ 48% Communit'/Dev. 3% Parks & Rec. ~ Revenue Sharing 3% / 5% Human Dev. '~ scellaneous 8% 1% Public Works Public Safety Judicial Administration 2% 12% 2% 5% Compensation Findings Funding Recommendation - Compensation: · Consultant's Findings: · Teachers - 1.25% Below Market · Classified - 4.5% Average Below Market · Consultant's Recommendation: · Adjust classified employees to market mid-point on new scale · 4.5% Classified Scale Adjustment · Set teacher first step at $30,000 ° Set 1.25% scale adjustment for teacher FY 02 worksession overview.ppt 7 3/19/01 Compensation Fund, g ~d general government classified employees up to mid-point 4.5% Scale Adjustment for school and general government classified employees 4.4% - Teacher Scale Adjustment plus step 3.9% - General Government Classified Merit Pool 4.2% - School Classified Merit Pool 0.1% reduction = $20,700 for General Government 0.1% reduction -=$65,000 for School Division Health/Dental Benefits FY01 FY02 Employer Share of Health Insurance $2,735 Employer Share of Dental Insurance $97 Additional FY02 County Cost Health Additional FY02 County Cost Dental Proposed Change to Health Insurance Rate Total Savings General Government $3,143 $120 $205,5t6 $6,597 $3,006 $65,600 8 FY 02 worksession overview.ppt 3/19/01 Where Does the Money Go? Change In Revenues over FY01 FY01 FY02 Dollar Budget Estimate $ Inc Net A,,eilable Tax Re~,enues 96,907 105,375 8,468 less $0,01 Tax Reductiea 713 Less Committed Expenditures Debt Set, ce 9,600 10,234 634 Capital Prog~m 4,415 4,799 384 8oard Reser',e 124 200 76 Refunds 34 4_~1 Z Total Non-Departmental Commitments 14,172 15,274 1,101 Available New Tax Revenues $6,653 Schoo4s @ 60% $3,992 Genera Go~t ~ 40% $2,661 Other Local 4,751 4,895 144 State/Federal 10,601 11,103 502 Fund Balance/Transfers 1 r299 14~3 ~ 16,651 16,141 -510 [Net Available Revenues $2,151 J Where Does the Money Go? (cont.) FY01 FY02 Inc/Dec Available Revenues $2,151 Committed Expenditures VRS 1,549 1,363 -186 Health/Dental 1,293 1,504 211 Full Year Committed Positions 245 327 82 Subtotal Salaw and BeheSts 3,086 3,193 $107 Other Committed Expenditures Ju,c~nile Detention Operations 149 266 ECC Operations 1,066 1,192 Social Ser,,4ces Rent/Maintenance 106 273 Voting Machines (8) City Fire Contract 654 722 Social Servce Program Increases _0 _0 Subtotal Other Committed Costs 1,975 2,452 Remaining Available Funds 3.9% Merit Pool Market Rate Adjustment Subtotal Net Remaining Funds for New/Expanded 117 I26 167 44 67 30~0 $821 808I $2511 FY 02 worksession overview.ppt 9 3/19/01 Balancing the Budget Enhance Revenues, E-911, DSS $180,000 Use Current Year Anticipated Revenue for One-Time Costs $533,774 Offset New Priorities with Generated Revenues $228,700 Total Added Revenues $942,474 Albemarle County Mission To promote the general well-being and enhance the quality of life for all citizens through the provision and delivery of the highest level of public service, 10 FY 02 worksession overview.ppt 3/19/01 Albemarle County Goals Albemarle County Will Be a High Performance Organization Focused on Continuous Quality Improvement A Strong Client Focus Will Exist Throughout the Organization, An Active and Effective Leadership Development Model Will Exist for All County Employees A Highly Recognized, Satisfied and Well- compensated Work Force Will Exist in Albemarle County Linking the County's Overall Strategic Plan to the Budget... Continuous Quality Improvement Customer Service Highly Recognized, Satisfied and Well-compensated Work Force Public Safety and Human Development as Priorities Addressing Growth, Land-Use Management Provide for Capital Infrastructure FY 02 worksession overview.ppt 11 2. 3. 4. 5. 8. 9. 13. t5. 20. 22. QUICK REFERENCE 'FO VIOLATION CLASSIFICATION SHOOT FROM NIGHWAY--100 YARDS FROM }tlGHWAY WITH/OUT LICENSE NO BIG GAME LICENSE NO FOREST STAMP TRESPASS PRIVATE PROP. (BY HUNTERS/FISHERMAN) TRESPASS POSTED PROP. 29.1-335 29.1-305 29.1-408 18.2-t32 18.2-134 UNPLUGGED GUN/ILLEGAL DEVICE 29.1~519 PROCESS CLOSED SEASON 29.1-550 CLOSED SEASON (EXCEPT NUISANCE SPECIES 29.1-5t2 SPOTLIGHT, KILL, OR ATTEMPT 29.1-523 S O~o}iTWiTHWEAPONSfNVEltlCLE 29.1-525 S~ OT=~iG~T ¢,,O WEAPONS 29.1-525 (B) HUNT ON SUNDAY 29.1-52I ttUNT FROM VEttlCi,E 29. !-52 t (6) FAIL TO TAG DEER VR 325-02-6 SE(; I5B FAlL TO CHECK DEER VR 325-02-6 DETACHED TAG, DEER VR 325-02-6 SEC 15 AFTER HOURS 29.1-520 HUNT UNDER iNFLUENCE ! 8.2-285 LOADED GUN iN VEHICLE HUNT FROM THE HIGHWAY BLAZE ORANGE $100.00 FiNE 60.00 60.00 60.00 75.00 75.00 50,00 75.00 75.00 APPEARANCE APPEARANCE APPEARANCE 50.00 50.00 50.00 50.00 50.00 50.00 APPEARANCE 30.00 30.00 25 ?4tember Da~e 77me Law Sectio~ Charg, e Description O~ficer Bac$~q~ Comme~tx 02-.85464 02-12321 02-23994 02-23993 02-23995 02-23996 02-12324 02-I2323 02-28203 02-14296 02-28202 02-282O1 02-23992 02-98439 02-76091 02-76092 02-28732 12/13/0 1:00 PM 10-108 Loaded rifle in vehicle McCall Guilty on 12/I3/00 $30 fine and $30 costs 12/13/0 1:30 PM 29.1-530.1 No blaze orange Dove Guilty on 12/13/00 $25 fine and $30 costs 12/13/0 1:30 PM 18.2~287.1 Transport loaded rifle on hwy Ferguson Guilty on 12/13/00 $30 fine and $2 costs I2/13/0 1:30 PM 29.1-521 Attempt to shoot game from vehicle Ferguson Guilty on 12/13/00 $25 fine and $2 costs I2/13/0 1:30 PM 18.2-134 Trespassing on posted property Ferguson Guilty on 12/13/00 $75 fine and $2 costs 12/13/0 1:30 PM 18.2,~286 Discharge firearm from hwy Ferguson Guilty on I2/13/00 $30 fine and $30 costs 12/13/0 1:30 PM 29.1-523 Take deer using light Dove Guilty on 12/13/00 $I00 fine and $30 costs 12/13/0 1:30 PM 29.1-523 Take deer using light Dove Guilty on 12/13/00 $100 fine and $30 costs 12/13/0 1:30 PM 18.2-287.1 Loaded firearm on hwy Shaw Guilty on 12/13/00 $50 fine and $50 costs 12/13/0 1:30 PM 29.1-52I Attempt to take deer from vehicle Shaw Guilty on 12/13/00 $50 fine and $2 costs 12/13/0 1:30 PM 18.2-286 Discharge firearm on hwy Shaw Guilty on 12/!3/00 $50 fine and $2 costs 12/13/0 1:30 PM 29.1-550 Attempt to take deer during closed season Shaw Guilty on 12/13/00 $50 fine and $2 costs 12/I3/0 1:30 Prvl 18.2-287.1 transport loaded rifle on hwy Ferguson Guilty on 12/13/00 $50 fine and $40 costs 12/15/0 9:30 AM 10-109 Transport loaded rifle in vehicle Lytton Guilty on 12/15/00 $25 fi~e and $30 costs 1/9/01 9:00 AM 46 2-301 Drive while suspended S. Shifiett Guilty on 01/09/01 10 days jail alt suspended and $30 costs 119/01 9:00 AM 46.2-613 Improper vehicle registration S. Shiflett Guilty on 01/09/01 $25 fine and $2 costs 1/9101 9:00 AM 18.2-388 Drunk in pub!ic S. Shiflett Guilty on 01/09/01 $15 fine and $40 costs Frida; March 16. 200l Total Summons: 75 Page t q~4 ; Nt~mber Date D'me Law Sectt6 ;t Charge Descriptio;t Qfffcer Backtq~ Comme;tts' 02-76093 I/9/01 9:00 AM 46.2-1157 Expired state inspection S, Shiflett Guilty on 01/09t01 $25 fine and $30 costs 02-76096 1/9/01 9:00 AM 46.2-1157 Expired state inspection S. Shifiett Dismissed-complied w/iaw on 01/09/01 02-76095 1/9/01 9:30 AM 46.2-I 157 Expired state inspecti-~n S. Shiflett Dismissed-complied w/law on 01/09/01 02-76094 1/9/01 9:30 AM 46.2-613 Expired registration S. Shiflett Dismissed-complied w/law 01/09/0I 02-86651 1/9/01 1:00 PM 29.1-521 illegal possession of game Jenkins Guilty on 01/09/01 $100 fine suspended and $30 cost~ 02-86251 1/9/01 1:00 PM 46.2-1158 Expired state inspection S. Shiflett Guilty on 01/09/0I $25 fine and $30 costs 02-86252 1/9/0I 1:00 PM 29,1-519 Shotgun not plugged S. Shiflett Guilty on 01/09/01 $25 fine and $30 cosfs 02-00814 1/9/0I 1:00 PM 10-110 Hunt within 50 feet of hwy Martin Guilty on 01/09/01 $30 fine and $30 costs 02-00813 I/9/0I 1:00 PM 10-109 Possess loaded rifle on hwy Martin Guilty on 01/09/0t $30 fine and $2 costs 02-77218 1/9/01 1:00 PM 29.1-530.1 No blaze orange Wright Guilty on 01/09/01 $25 fine and $30 costs 02~77219 I/9/01 1:00 PM 291-530.1 iNo blaze orange Wright Guilty on 01/09/01 $25 fine and $30 costs 02-77220 1/9/01 1:00 PM 29.1-530.1 No blaze orange Wright Guilty on 01/09/0I $25 fine and $30 costs 02-84049 1/9/0I 1:00 PM 29.1~521 illegal possession of game Utz Guilty on 01/09/01 $100 fine suspended and $30 costs 02-87301 1/9/01 1:00 PM 18.2-119 Trespass on posted property Wright Guilty on 01/09/0I $50 fine and $30 costs 02-87302 1/9/01 1:00 PM 182-119 Trespass on posted property Wright Guilty on 01/09/01 $50 fine and $30 costs 02-77225 1/9101 1:00 PM 10-108 Hunting from hwy Wright Guilty on 01/09/01 $100 fine and $30 costs-hunting priviledge suspended for 1 year 02-87303 1t9/0I 1:00 PM 29.1-335 Hunt wlo license Wright Nolle Prossed on 2/08101 02~77223 1/9/01 1:00 PM 29,1-505 Fail to tag deer Wright Not Guilty on 2/I 3/01 Frid~ty, March 16, 200t Total Summons: 75 Page 2 of 4 :':.~ /¥ttmber Date Time Law Section Charge Description Qf~?cer Backup Cbmments 02~77224 1/9/01 1:00 Ply1 29.1-550 Illegal deer 02-2,3905 1/9/0I 1:00 PM 29.1-335 No hunting license 02~24689 1/16/01 1:00 PM 18.2-286 Shoot from hwy 02~-23906 1/16/01 1:00 PM 29.1-355 No hunting license 02-24685 1/16/01 1:00 PM 29.1-530.I No blaze orange 02~24691 1/16/01 1:00 PM 18.2~287.1 Transport Ioad~ ifle on hwy 02-24692 1/16/0I 1:00 PM 18.2-521 Possess illegal deer 02~24695 1/16/01 1;00 PM 29.1-521 Attempt to take game from vehicle 02-20299 1/16/0I 1;00 PM 29.1-335 No hunting license 02-12325 1/16/01 1:00PM 29.1-521 Hunt over bait 02-20300 1/16/01 1:00PM 29. I-521 Hunt over bait 02--23907 1/I6/01 1:00 PM 29.I-530,1 No blaze orange 02.-.28843 1/16/01 1:00 PM 29.I--505 Fait to check deer 02-28844 1/16/01 1:00 PM 29.1-505 02-24690 1/16/01 1:00 PM 18.2-134 02-28845 1t16/01 I:00 PM 29.1-505 02-24686 1/16/01 1;00PM 18.2-134 02-12322 1/18/01 9:00 AM 18.2-287.1 02~27566 1/I8/01 9:00 AM 18.2-308,2 Fail to check deer Hunt on posted property Fail to check deer Trespass on posted property Transport loaded rifle on hwy Possess a firearm being a convicted felon Wright Ferguson Dove Ferguson Moore Dove Dove Dove Ferguson Dove Ferguson Fersuson Ferguson Ferguson Dove Ferguson Moore Dove Dove 02~28745 1/25/01 9:00 AM 18.2-250.1 Possession of marijuana S. Shiflett 02-28744 1/25/01 9:00 AM 18.2-250 Possession of methodone S. Shifiett 02-83415 1/26/01 9:00 AM 46.2-1003 Defective equipment Vohwinkel cont. 2~13~0I~'~1pm Not Guilty on 2/I 3/01 GuSty on 1/16/01 $60 fine and $42 costs Guilty on l/16/01 $t00 fine and $30 costs Guilty on 1/16/01 $25 fine and $2 costs Guilty on 1/16/01 $50 fine and $30 costs Guilty on 1116/01 830 fine and $2 costs Guilty on 1/16/01 $50 fine and $2 costs Guilty on 1/16/01 $50 fine and $2 costs Guilty on 1/16/01 $60 fine and $12 costs Guilty on I/I6/01 $50 fine and $30 costs Guilty on 1/16/01 $50 fine and 830 costs Guilty on 1/16/01 $25 fine and $30 costs Guilty on 01/16i01 $50 fine and $30 costs Guilty on 1/16/01 Guilty on 1/16/01 Guilty on 1/16/0I $50 fine and $2 costs $75 fine and $2 costs $50 fine and $2 costs Dismissed on 1/16/01 Guilty on 1/18/01 $50 fine and $2 costs Reduced to concealed weapon-guilty on 1/18/01 6 months in jail wt5 suspended $100 costs Fugative file Fugative File Pending Frid(ty, March 16, 2001 l~tal Summon.s': 75 Page 3 o~'4 Nttmber Date ?)7~e Law Section Chacge Description O.[jffcer B(tckt~p Con~ments 02-83416 1/26/01 9:00 AM 46.2-1157 Expired state inspection 02-83418 1/26/01 9:00 AM 46.2-1157 Expired state inspection 02-10389 2/6/01 9:00 AM 18.2-266 DUI 02-59762 2, t}/01 9:00 AM 46.2-I 157 Expired state inspection 0240390 2/6/01 9:00 AM 18.2-288 Refuse breath test 02-27899 2/6/0I 9:00 AM 18.2~266 DUI 02-27826 2/6/01 9:00 AM 46.2-301 Suspended license 02-59552 2/9/01 9:00 AM 46.2-852 Reckless driving 02-.77221 2/13/0'i I:00 Pk, l 18.2-134 Hunt on posted property 02-77222 2/13/01 1:00 PM 18.2-134 Hunting on posted property 02-86631 2/16/01 9:00 AM 46.2-613 Expired registration 02-86627 2/16/01 9:00 AM 46.2-I 157 Expired state inspection 02-86628 2/16/01 9:00 AM 46.2o-~01 Suspended license 02-86626 2/16/01 9:00 AM 46.2-1011 Drive w/o headlights 02~86632 2/16/01 9:00 AM 29.1~335 No hunting license 02-86629 2/16/0I 9:00 AM 18.2-119 Trespassing 02-86630 2/16/01 9:00 AM 18.2-119 Trespassing 02-29141 2/18/01 9;00 AM 18.2-308.2 Poss. Of firearm after felony conviction Vohwinkel Vohwinkel S. Shiflett S. Shiftett S. Shiflett S. Shiffett S. Shifiett Sprouse Wright Wright Gianniny Gianniny Gianniny Gianniny Gianniny Gianniny Gianniny Wright $25 fine and $30 costs on 1/26101 $25 fine and $40 costs on 1/26/01 Pending Pending Pending Pending $100 fine and $180 costs, 30 days jail time wi20 suspended, OL suspended 90 days on 3/06/01 Reduced to improper driving, $30 fine and $30 costs on 3/09/01 $100 fine and $30 costs on 2/13/01 Not Guilty on 2/13/01 $25 fine and $30 costs on 2/16/01 Pending Pending Pending Pending $50 fine and $40 costs on 2/16/01 $50 find and $30 costs on 2/16/01 Pending F'riday, Marctt 16, 2001 Tot~l Sttmmot~s: 75 Page 4 of 4 March 16, 2001 The total fines and court costs collected as a result of the 2000-2001 Game Eni'orcement Program thro~ugh the Albemarle County Sheriff's OffTce are as £olIows: Total Fines $2~570.00 Total Costs $1,476.00 The two above figures total $4,046.00. Shift Reporfs Summan/: Game En¢orcement Program 2000-200? Start Total Primary Secondary Calls for Summons Date Time Hours Officer Officer Service issued Warrants Obtained Friday, March 16, 2001 Hunters Deer Checked Checked Turkey Checked Page I of 3 Contacts w/Public 11/20/00 4:30 PM 5.00 IKE Wright none 0 0 11/20/00 4:30 PM 10.00 Karl Sprouse Tom Payne 0 0 11t20/00 5:00 PM 12.00 Gianniny Fielding 1 5 11/21/00 4:30 PM 5.00 Vohwinkel none 0 0 11/21/00 4:30 PM 10.00 Wright IKE Flamini Joe 0 0 11/21/00 5:00 PM 10.00 Gianny Payne 0 0 11/22/00 1:30 PM 6.00 Wright 0 0 11/22/00 2:30 PM 5.00 Sprouse 0 0 11/22/00 3:00 PM 10.00 Hess Fielding 0 0 11/23/00 2:00 PM 5.00 Wright 0 0 11/23/00 3:30 PM 5.00 Martin 0 0 11/23/00 3:30 PM 5.00 Vohwinkel 0 0 11/24/00 10:00 AM 5.00 Wright 3 0 11/24/00 4:00 PM 11.00 Martin Buttons 0 11/24/00 4:00 PM 11.00 Shiflett Payne 0 2 11/25/00 7:00 AM 5.00 Sprouse 0 0 11/25/00 7:00 AM 5.00 Vohwinkel I 0 11/25/00 8:00 AM 5.00 Gianniny 2 1 11/25/00 9:00 AM 10.00 Wright Flamini 1 0 11/25/00 3:00 PM 10.00 Martin Buttons 4 0 11/25/00 4:00 PM 5.50 Shifiett 2 0 11/27/00 4:30 PM 200 Wright I 0 11/28/00 4:30 PM 6.00 Wright Ferki 1 0 11/29/00 4:30 PM 6.00 Wright Moore 1 0 11/30/00 4:30 PM 3.00 Wright 1 0 12/1/00 4:30 PM 14.00 S,Shiflett T.Payne 0 I 12/1/00 4:30 PM 14.00 Sprouse Button 2 1 12/1/00 4:30 PM 10.00 Wright Flamini 0 0 12/2/00 7:00 AM 5.00 Hess 2 0 12/2/00 8:30 AM 6.00 Martin Wright 3 I2/2/00 9:00 AM 5.00 GIANNINY 1 1 12/2/00 9:00 AM 8.00 Wright 3 5 I2/2/00 3:30 PM 16.00 S.SHIFLETT f. Moore 1 1 12/2/00 3:30 PM 7.00 Vohwinkel 3 1 12/8/00 5:30 PM 10.00 Martin T.Payne 0 0 12/9/00 8:00 AM 11.00 Sprouse Fielding 4 0 12/9/00 4:30 PM 10.00 Martin T.Payne 1 0 12/10/00 9:00 PM 3.00 Wright 1 0 I2/11/00 4:00 AM 4.00 Wright 1 0 12/12/00 4:30 PM 5.00 Wright 1 0 0 1 0 0 0 0 0 0 0 0 0 5 0 0 1 0 0 0 0 5 0 2 0 0 12 0 3 0 0 7 0 15 0 0 I8 0 9 1 0 I 0 12 7 0 2 0 6 1 0 4 0 0 1 0 0 0 1 0 0 3 0 0 0 0 6 0 4 1 0 3 0 1 0 0 4 0 5 0 0 3 0 0 0 0 1 0 10 0 0 5 0 13 0 0 15 0 2 0 0 0 0 0 0 0 2 0 0 0 0 5 0 1 0 0 9 0 1 0 0 I2 0 0 0 0 7 t 3 1 0 11 0 0 0 3 0 3 0 0 13 0 11 0 0 0 0 7 2 0 3 0 30 1 0 4 0 14 1 0 22 1 2 0 0 4 0 2 0 0 4 0 1 0 0 0 0 6 0 0 7 0 2 1 0 14 0 0 0 0 1 0 2 0 0 4 0 1 0 0 17 Start Total Primary Secondary Calls for Summons Time Hours Officer Officer Service Issued Date 12/13/00 12/15/00 12/I 5/00 12/15/00 12/I 6/OO 12/16~00 12/16/00 t 2/I 6/00 12/16/0O 12116/00 12116/00 12121/00 12/22~00 12123/00 12/23/00 12/23/00 12/23/00 12/23/0o 12/23/00 12/29/00 12/29/00 12/29/00 12/30/00 12/30/00 12/30/00 12/30/00 12/30/00 1/1/01 I/1/01 1/3/01 1/4101 1/5/01 1/5/01 I/5/01 1/5/01 1/6/01 1/6/01 1/6/01 1/6/01 1/6/01 I/6/01 4:30 PM 4:30 PM 4:39 PM 5:00 PM 7:00 AM 8:00 AM 9:00 AM 11:30 AM 2:00 PM 3:30 PM 4:00 PM 4:30 PM 4:00 PM 6:00 AM 7:00 AM 9:00 AM I 0:00 AM 4:00 PM 4:00 PM 11:00 AM 4:00 PM 5:00 PM 1:00 AM 7:00 AM 9:00 AM 9:00 AM 4:30 PM 9:00 AM 11:00 AM 4:30 PM 4:30 PM 4:00 PM 4:30 PM 4:30 PM 5:00 PM 5:00 AM 8:00 Ahf 9:00 AM 11:00 AM 3:30 PM 3:30 PM 2.50 Wright 10.00 Martin Fielding 6.50 Wright Flamimie 11.00 S.Shifflett Button 5.00 Sprouse 5.00 ltess 5.00 Gianniny 8.00 Wright 18.00 S.Shiflett Button 10.00 Martin Payne 5.00 Vohwinkel 4.00 Wright 6.00 S. Shiflett, #78 S. Fielding, #66 5.00 L. Martin, #24 5.00 E. Hess, #33 500 C. Gianniny, #50 8.00 Wright Flamini 8.50 L. Martin, #24 S. Buttons #58 6.00 S. Shiflett, #78 F. Moore, #67 8.00 Wright 10.00 S.R.Shiflett S.Botton 10.00 Martin Payne 10.00 Vohwinkel Sprouse 10.00 S.R.Shiflrtt F.Moore 5.00 Ginniny 9.00 Wright 10.00 Martin Payne 5.00 Wright 8.00 Wright 3.00 Wright 4.50 Wright 10.00 S.R.Shiftett Moore 5.00 Hess 5.00 Wright 5.00 Martin 5.00 Sprouse 10.00 VOHWINKEL FLAMIMIE 5.00 Gianniny 8.50 Wright 5.00 Martin 14.00 S.RShifiett Button Warrants Hunters Deer Turkey Contacts Obtained Checked Checked Checked w/Public 1 0 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 0 0 0 0 3 0 0 1 1 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 0 I 0 0 4 0 0 2 3 2 0 0 1 0 0 2 0 0 1 0 0 0 0 0 0 3 0 1 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 4 0 0 2 3 1 16 1 0 0 0 0 2 1 0 0 1 0 3 0 0 1 0 0 4 0 0 I 0 0 4 2 0 0 2 0 2 0 0 1 1 0 0 0 0 0 0 0 7 0 0 0 0 0 4 0 0 0 2 1 5 0 0 0 0 0 0 0 0 I 0 0 I 0 0 0 1 0 0 0 0 0 0 0 11 0 0 1 0 0 0 0 0 0 0 0 3 0 0 0 0 0 12 1 0 2 0 0 5 0 0 0 0 0 0 0 0 2 0 0 1 0 0 0 1 0 1 1 0 0 0 0 I0 0 0 0 0 0 9 0 0 0 0 0 8 1 0 1 1 2 7 2 0 5 6 3 6 7 2 3 15 7 7 5 4 14 6 2 6 35 7 9 I4 12 6 0 18 3 22 15 11 0 14 0 1I 0 22 6 6 2 4 30 4 17 Start Total Primary Date Time Hours Officer Secondary Calls for Summons Officer Service issued Warrants Hunters Deer Turkey Obtained Checked Checked Checked Contacts w/Public Total Total Records Hours 81 599.00 Total Total Calls for Summons Service issued 60 38 Total Total Total Totat Warrants Hunters Deer Turkey Obtained Checked Checked Checked 9 314 26 0 Total Contacts w/Public 598 3/19/01 Administration $6,959,073 (5,4%} Informa~don Svcs. Registrar 26% 3% Board of Supervisors County ExeculJve 10% Human Finance ~ ~ Resources 42% County 8% Attomey 7% Administration Critical Issues · Meeting the service demands of a growing population, particularly in the urban area. · Expanding the use of technology to meet citizen's current and future expectations. · Involving the community in major county initiatives. · Implementing a new Human Resources Management Information System (HRMIS). · Implementing GASB 34 requirements. · Balancing changing technology applications within time constraints and limited financial resources, i.e. automated purchasing system, new financial management system. fy 02 worksession dept 1st half. ppt 3/19/01 Administration Fundin9 Recommendations: Voter Reg. - 8 New Voting Machines $44,000 Community Relations - Community Education Materials $15,000 Subtotal $59,000 Voter Registration - Added $600 in for postal services and $1,400 for advertising to the baseline operating budget. Questions Critical Issues Departments · Board of Supervisors (G-2) · County Executive (G-4) · Human Resources (G-8) · County Attorney (G-10) · Finance (G-12) - Information Services (G~24) · Voter Registration (G-26) fy 02 worksession dept 1st half. ppt 2 3/19/01 Judicial $2,57'1,5'i 3 (2.0%) Juvenile Court 2% Clerk of Circuit Court Magistrate 23% 1% Commonwealth Attorney 22% Circuit Court Sheriff Court 49% 1% Judicial Critical Issues · No salary increase funded for constitutional officers and their staff. · Meeting the security needs of the uniquely designed historic court rooms. · Addressing the unpredictable number of transports to Court (adult males, adult females, prisoners with mental conditions, and juveniles). fy 02 worksession dept 1st half. ppt 3 3/19/0t Judicial Funding Recommendation: · Continue to provide local funding to support constitutional officers and their staff · Digital Court Recording System (General District Court) $8,735 · Master Deputy Program (Sheriffs Office) $7,006 · Additional Vehicle Operating Expenses (Sheriffs Office) $10,000 Questions Critical Issues Departments · Courts (H-2) · Magistrate (H-4) o Clerk of Circuit Court (H-6) · Commonwealth Attorney (H-8) · Sheriff (H-10) fy 02 worksession dept 1st half. ppt 4 3/19/01 Public Safety 5,1 t 8,920 (11,7%) Police 53% Regional Sen/ices (ECC & Jail) 17% Fire/Rescue Services 22% s%~ions Other Public Safety 3% Police Critical Issues · Meeting increased demand for community crime prevention, educational programming, and victim/witness services. Grant funding for the Crime Prevention Coordinator position will expire at the end of FY00/01. · Meeting the increase in overall calls for service Countywide, particularly to address business & residential crimes in the urban area. · Addressing growth-related traffic problems, and the corresponding increase in demand for enforcement. fy 02 worksession dept 1st half. ppt ~; 3/19/01 Police Funding Recommendation: · 1.0 FTE Crime Prevention Coordinator · 1.0 FTE Police Officer (Jan. 2002 hire) . 1.0 FTE Police Officer (July 2001 hire) · Additional Overtime Funding Subtotal $39,969 $51,292 $74,483 $32,823 $198,567 Fire/Rescue Critical Issues · Providing administrative support for the growth in Fire/Rescue Services and volunteer programs. · Ensuring the establishment, maintenance, and promotion of volunteer recruitment and retention efforts. fy 02 worksession dept 1st half. ppt 6 3/19/01 Fire/Rescue ® Fundinq Recommendation: .0 FTE Office Associate II $31,298 SCBA Testing Equipment $14,000 Subtotal $45,298 Jefferson Country Fire & Rescue Association (JCFRA) Funding Recommendation: Tanker Taskforce Equip. Project First Responder Medical Equipment & Supplies Expanded Training Program 4 Thermal Imaging Cameras Subtotal $40,000 $10,000 $15,ooo $72,000 $137,000 fy 02 worksession dept 1st half. ppt 7 3/19/01 Public Safety Fundinq Recommendation: Fire Department (City of Charlottesville) - Increased Funding for Contract Requirements $80,758 Juvenile Detention Home - Operating Costs for New Facility $117,270 Regional Jail- Fully Fund Request $20,775 Inspections - New Building Code Books $4,000 Public Safety Agencies Funding Recommendation: · SPCA ° Ongoing Operational Costs (10% increase) OAR · 4% Operating Increase Community Attention · Juvenile Residential Services · Juvenile Assessment Center Subtotal $5,496 $10,890 $16,386 $4,050 $2,093 fy 02 worksession dept 1st half. ppt 8 3/19/01 Questions Critical Issues ® Agencies Departments · Juvenile Detention Home · Police (I-2) (I-28) · ECC ¢-10) ° SPCA (I-32) · Fire/Rescue (I-11) ° OAR (I-33) · J.C.F.R.A. (I-22) · Community Attention · City Fire Contract (I-27) · Regional Jail (I-29) (I-34) ° Inspections (I-30) Engineering & Public Works $2,954,332 (2.3%) Engineering 48% Water Public Works 52% fy 02 worksession dept 1st half. ppt 9 3/19/01 Engineering & Public Works Critical Issues · Effectively managing an increasing number of county, school and regional capital projects. · Developing and implementing street, utility, and landscape standards. · Managing a stormwater management master planning study for a selected region of the development area. · Maintaining security in court facilities after regular working hours and on weekends. Engineering & Public Works Funding Recommendation: · 1.0 FTE CIP Project Manager* $66,028 - 1.0 FTE Civil Engineer II (Jan. 2002 hire) $36,304 Subtotal $102,332 · Funded with revenues from the ClP fund fy 02 worksession dept 1st half. ppt 10 3/19/01 Questions Critical Issues Divisions · Engineering (J-2) · Public Works (J-6) fy 02 worksession dept 1st half. ppt 11 3/19/01 Human Development $t 0,452,9t,5 (8.1%) Other Human Dev. PVCC 11% O% Health Dept. 7% Region Ten 4% Socia Services 78% Health Department Critical Issues · Maintaining programs and required salary increases despite ongoin9 state fundincj cutbacks. · For the FY02 bud§et, State funds are expected to be 97% of the current level or an actual decrease of approximately $30,000. · This estimate was prior to the required 15% reduction for state agencies. ° State funding currently supports about 32% of the total Health Department budget (down from almost 34% in FY01 .) Fundin.q Recommendation · $762,174 ($13,716 or-1.8% reduction) FY02 worksession dept 2nd half,,ppt 3/19/01 Region Ten Critical Issues ° Maintaining critical services despite State's ongoing failure to fully fund its full share of needed salary increases. · As a result, Region Ten has been impacted by staff turnover and Iow staff morale over the last several years. ° A recent compensation study recommended an additional $1.5 million to bring staff salaries up to market. Funding Recommendation: ° 5% Operational Increase $17,925 Social Services Critical Issues · Obtaining technical assistance to enhance revenues, program outcomes and customer data collection. · Maintaining effective communication with other county departments as an off-site office. · Reducing staff turnover in Child Protective Services (CPS) Unit by improving retention and recruitment strategies. · Providing needed services to address increased foster care caseloads with many children needing high cost care. · Supporting increased child care caseloads due to federal legislation that significantly increased funding to states to support child care in communities. FY02 worksession dept 2nd half. ppt 2 3/19/01 Social Services Funding Recommendation: · 1.0 FTE Assistant Director (Jan, 2002 hire) Total Cost $38,718 Net Cost $19,359 · 1.0 FTE Office Associate IV for Child Welfare Total Cost $36,497 Net Cost $18,248 · 1.0 FTE Day Care Social Worker Total Cost $46,307 Net Cost $0 ° Adoption Materials Total Cost $2,100 Net Cost $420 · CSA Carry-Over $78,900 Human Development Agencies Critical Issues: ° Continuing to strengthen unified budget review under Commission on Children and Families and United Way · Effectively monitoring the new outcome measures required for human service agencies · Using more program results/outcomes to allocate resources, rather than numbers served · Overall $1.4 million dollars to human service agencies (3.9%) ~ FY02 worksession dept 2nd half. ppt 3 3/19/01 Human Development Agencies Funding Recommendation: · 3% Operational Increase to Agency Budgets · Additional Funds for: · CCF - 5% Operating Increase ' JAUNT - Fully Fund Baseline Increase ° JABA · Adult Day Care Center ° Congregate Meals · Home Delivered Meals · Home Safety · Mary Williams Senior Center · Rental Subsidies (Woods Edge) Subtotal $5,952 $48,099 $2,255 $3,040 $2,787 $7,5oo $1,316 $4O,OOO $56,898 Human Development Agencies Funding Recommendation (continued): · Additional Funds for: · FOCUS-Teensight - Child Care Reimbursement $2,495 · United Way - 3 New Child Care Scholarships $9,360 ° Music Resource Center - 10% Operating Increase $500 · CYFS - Play Partners $5,000 · Partnership for Children $17,146 Subtotal $22,146 FY02 worksession dept 2nd half. ppt 4 3/19/01 Questions Critical Issues · Human Services Agencies Health Department (K-2) Region Ten (K-4) Dept. of Social Services Human Services Funds · Bright Stars (K-37) o CSA (K-39) · Family Support (K-41) AIDS/HIV Support Group (K-20) CCF (K-21) Free Clinic (K-22) SARA (K-23) JAUNT (K-24) Madison House (K-25) JABA (K-26) Focus - Teensight (K-28) SHE (K-29) CALAS (K-30) Tax Relief for Elderly/Handicapped (K-35 Music Resource Center (K-34) United Way (K-31) CYFS(K-32) ~ ~ PVCC (K-36) Parks, Recreation & Culture $4,305,306 (3.3%) Agencies Parks & 10% Recreation 1% Libraries 49% FY02 worksession dept 2nd half. ppt 5 3/19/01 Parks & Recreation Critical issues · Improving maintenance of existing athletic fields. · Replacing worn/inoperable expensive equipment. · Meeting the demand for more and better athletic fields in the County. · Addressing the lack of gym for winter programs. · Addressing special needs children in the Summer Playground Program. ° Addressing need for new playground sites in the 29 North and Crozet areas. Parks & Recreation Funding Recommendation: ° Athletic Field Maintenance Program, including 1.0 FTE Maintenance Worker $74,634 · Esmont Park Operating Funds $46,010 · Extended operating hours for Summer Playground Program (net cost $560) $7,350 ° 2 new summer playground sites (net cost $21,390) $27,390 ° 3 new middle school scoreboards $8,715 ° Gypsy Moth Program $16,840 Subtotal $164,099 FY02 worksession dept 2nd half. ppt 6 3/19/01 Parks & Recreation Fundinq Recommendation (cont.): Replacement equipment and machinery, including a replacement pick-up truck and mowers have been added to baseline operations in Maintenance and Towe Park. $50,800 Library Fundin;I Recommendation: 5% baseline increase Part-time assistant Subtotal $103,906 $4,196 $108,102 FY02 worksession dept 2nd half. ppt 7 3/19/01 Agencies Funded Agencies (average 3% baseline increase) · Literacy Volunteers $16,635 · Piedmont Council of the Arts $10,321 · Visitor's Bureau* $352,259 · WVPT $7,426 · Ashlawn-Highland* $8,240 · The Municipal Band of Charlottesville* $15,450 · VA Festival of the Book* $10,300 · Virginia Film Festival* $10,300 · Virginia Discovery Museum* $10,362 · Lewis and Clark Festival* $2,500 * Funded with Tourism Fund revenues Agencies Unfunded Agencies: · Blue Ridge ESL Council ° Piedmont Family YMCA · Albemarle County Fair · Jeffersonian Thanksgiving Festival $9,000 $10,000 $110,000 $3,000 FY02 worksession dept 2nd half. ppt 8 3/19/01 Questions Critical Issues Parks and Recreation Agencies · Literacy Volunteers (L~25) o Piedmont Coundl of the Arts (L-26) ° Visitor's Bureau (L-27) WVPT (L-29) Ashlawn-Highland (L-30) o The Munidpal Band (L-31) · VA Festival of the Book (L-32) · Virginia Film Festival (L-33) - Virginia Discovery Museum (L-34) Lewis and Clark Festival (L-37) · Blue Ridge ESL Council (L-24) · Piedmont Family YMCA (L-28) · Albemarle County Fair (L-35) Jeffersonian Thanksgiving Festival (L-36) Community Development $3,876,304 (3.0%) Planning & Community Dev. 41% Housing 11% Other Community Extension Svc. Development 4% 23% Soil & Water Conservation 2% Zoning 19% FY02 worksession dept 2nd half. ppt 9 3/19/01 Development Department Critical Issues · Implementation of the Neighborhood Model. ° Completing the Rural Areas section of the Comprehensive Plan. ° Developing amendments to the Zoning and Subdivision Ordinances. · Further development of GIS system. ° Improving level of service in zoning enforcement to respond to increasingly complex regulations. · Improving coordination of affordable housing programs and services. Development Departments Funding Recommendation: ° 1.0 FTE Senior Planner (Jan. 2002 hire) $37,025 · 0.5 FTE Planning Aide o 0.6 FTE Expansion of Rec. Secretary ° 1.0 FTE GIS Specialist · 2.0 FTE Zoning Inspectors (July 2001 hire & Jan. 2002 hire) Subtotal $24,509 $28,901 $48,224 $109,503 $248,162 FY02 worksession dept 2nd half. ppt lO 3/19/01 Community Development Agencies Funding Recommendation: · Extension Service $169,273 · Soil and Water $60,732 ° PDC $98,393 · CTS $168,009 · AHIP $389,141 · MACAA $150,210 · PHA $92,i32 New Funded Programs: ° Soil and Water - Riparian Buffer Program $7,680 · PDC - Criminal Justice Planner Funding $5,818 · MACAA-Addt'I Case Manager for Hope House $2,278 Community Development Agencies Unfunded Agencies: · Christmas in April · Small Business Development Center $10,000 $35,000 FY02 worksession dept 2nd half.ppt 11 3/19/01 Questions Critical Issues Departments · Planning & Community Development (M-2) · Office of Housing (M-4) · Zoning Agencies ° Extension Service (M-8) · Soil & Water Conservation (M-10) · TJPDC (M-12) · CTS (M-14) ° AHIP (M-15) ° MACAA (M-16) · PHA (M-17) · Christmas in April (M-18) · Small Business Development Center (M-19) Wrap-Up FY02 worksession dept 2nd half. ppt ~2 Jenny Mead 805 Bolling Avenue Charlottesville, VA 22902 (804) 295-8898 March 16, 2001 Robert Tucker, County Executive County of Albemarle 401 Mclntire Road Charlottesville, VA 22902-4596 Dear Mr. Tucker, Having had to step in at the last moment for our SPCA Board President on Wednesday night at the budget hearing, I was thrown off guard and had to abandon my original plea to the Board. would, therefore, like to convey some of my thoughts that, in haste, I had to abandon. Sally Mead, my mother and director of the SPCA for over twenty years, said the following in a 1987 PBS interview: "We're actually the only agency that deals with animals. You have a lot of social services that tend to human problems and predicaments. This is the only place that takes care of the animals." Her point--that the SPCA is the only agency that takes care of animals--is worth remembering as you consider its budget allotment. The County is faced with many, many requests from "human" groups and services, but only one from an "animal" service. I believe strongly that animal welfare ultimately benefits human welfare. The shelter functions as a pound for the County, thus saving the County the enormous expense of building and maintaining its own shelter. Almost 5,000 animals come into the SPCA annually; historically, approximately 63% of those are strays from the county. The "per diem" that the county provides ($11.82 for five days in 2000/2001) does not begin to cover the costs of that one animal. The expense of an animal goes beyond mere food to housing, staff, veterinary care and, should the animal have to be put to sleep, the enormous cost ofeuthanization and disposal. (To be graphic, the incinerator we are often forced to use is tremendously expensive, particularly with rising fuel costs). In an effort to adopt animals and not put them down, the SPCA inevitably keeps animals long beyond the five day holding period for which the County pays. Consequently, the cost of each animal rises far, far beyond the $11.82 allotted us by the County. few comparisons. According to a 1960 SPCA report, the county gave the shelter $2,184.00. In 2000/2001, the county gave $36,000. in forty years, that's only an increase of $ 33,816. In 1966, the county gave the SPCA $3.25 (65 cents a day x. 5 days) for each animal. In 2000/2001, the county gave roughly $11.82 per animal, making for only an $8.57 increase in almost forty years. As I mentioned on Wednesday night, the agreement between Albemarle and the SPCA for the latter to be a county pound took place in the 1950s, after the SPCA had been able to buy some land and an abandoned chicken coop with a bequest from Agnes Rothery Pratt. Before this agreement took effect, the county was on its own with its strays. While the city dog wardens kept strays in its city yard, the county wardens were rumored to simply shoot their strays. (Honestly, no one can remember exactly where the county kept its animals). When the agreement took effect, one county official apparently remarked--and remember, this was the 1950s--"We'd be up to our hat bands in stray animals if it weren't for the SPCA.' (Quotation taken from an unofficial history of the SPCA written by Sally Mead in the early 1960s). There was no time at the hearing for me to address our request for a capital contribution from the County for our new building, a necessity in the face of the proposed bypass which will go directly through our "chicken coop." Again, I feel it is the County's responsibility to contribute funds towards a building that will house, feed, adopt out and take care of approximately 3000 of Albemarle's stray cats and dogs. I reiterate: the SPCA saves Albemarle County the enormous cost of building and maintaining its own animal shelter. In closing, I repeat my mother's words from the PBS interview: "Animals are a great part of our lives. Not only have we used them as working parts of households, but they fill a great need in people's lives as pets and companions. You feel that if you can give them a fair shake, it really is most satisfying." I do hope for a "fhir shake" from Albemarle County. Thank you for considering the SPCA's requests. Sincerely, Cc~ Sally Thomas, Chair, Albemarle County Board of Supervisors Lindsay Dorrier, Vice Chair David Bowermarg Supervisor Charlotte Humphris, Supervisor Charles Martin, Supervisor Walter Perkins, Supervisor Charlottesville-Albemarle SPCA" 2075 Woodburn Road a P.O. Box 7047 ~ Charlottesville, VA 22906 ~ 804.973.5959 :~ Fax: 804.973.5271 Whitney Mason Executive Director Daniel J. Meador, Ir. President Danietle Devereux Vice President Eliza O. O'Conndi Secretory Timothy S. Mullen Treasurer Tom Bergin Martin B. Belts, DVM Bevin Cella Emily Couric Beverly Edens 5anford Fddman. DVM Carolyn Foreman David G. Kalergis Harry N. Lewis Eldridge Martin Barbara R. McGill William L McGill Richard B. Roberts Colin M. Rolph Prewitt S. Scripps December 21, 2000 BYHAND Ms. Roxanne White Assistant County Executive County of Albemarle 401 Mclntire Road Charlottesville, VA 22902 Re: The Albemarle Society for the Prevention of Cruelty to Animals, Inc. d/b/a Charlottesville-Albemarle SPCA ("SPCA") FY 2001/02 Budget Requests Dear Ms. White: Please accept this letter as the SPCA's formal request for appropriations for FY 2001/02. We request appropriations for two purposes: (1) an appropriation of $364,420.00 for services to be provided by the SPCA to the County of Albemarle ("County"), its citizens, and its animal population in FY 2001/02, namely the operation and maintenance of an animal shelter and related services; and (2) an appropriation of $750,000.00 in capital for construction of the SPCA's new animal shelter on Berkmar Drive in Albemarle County. In support of these budget requests, xve have enclosed a copy of our completed FY 01-02 Program and Agency Application, which we delivered on December 19 to Linda Peacock, Assistant City Manager for the City of Charlottesville. For your information, we are requesting similar appropriations from the City of Charlottesville ("City") in the amounts of $211,825.00 for services to be provided by the SPCA to the City, its citizens, and its animal population in FY 2001/02 and $750,000.00 in capital for construction of the SPCA's new animal shelter. Ms. Roxanne White December 21, 2000 Page 2 In addition, I provide the following summary of the purpose and basis of our budget requests. Background The Charlottesville-Albemarle SPCA has been caring for animals for over eighty-five years. Since 1954, the SPCA has operated an animal shelter out of a former chicken coop on Woodburn Road in Albemarle County. Through the efforts and dedication of staff members, local veterinarians, board members, and countless volunteers, we have "made do" in our current facility for more than four decades, while the human and animal populations of the County and City have grown steadily and dramatically. Om' current facility is old, difficult to maintain, inefficient to operate, too small, too loud, and at the end of its useful life. As a result, we have ambitious plans to build a ne~v, state-of-the-art animal shelter on Berkmar Drive. We will be constructing a facility that provides superior conditions for the animals in our charge, a better working environment for our staff, and, not least, an attractive setting for our patrons. In short, we will be building a facility which ~vill make this community very, very proud. We hope to break ground in Spring 2001. Although we need and want a new animal shelter, our decision to construct a new animal shelter is not wholly voluntary in view of the fact that the proposed U.S. Route 29 Bypass runs through our existing shelter. By letter dated April 23, 1998, the Virginia Department of Transportation ("VDOT") offered the SPCA $424,101.00 in total compensation for the acquisition of approximately 3 acres of land and improvements and for other damages related to that acquisition. Although we have rejected VDOT's offer, we remain involved in amicable negotiations with VDOT. We are optimistic and hopeful that we will be able to reach an agreement with VDOT following our next meeting with VDOT officials on December 18, 2000. In addition to constructing a new animal shelter building, we are in many respects constructing an improved humane organization. Under the leadership of our Executive Director, Whitney Mason, we are striving more than ever to find a suitable home for every adoptable animal, to decrease the number of animals that must be euthanized, to reduce animal overpopulation by ensuring that every animal adopted from our shelter has been spayed or neutered, and to increase public awareness about animal behavior and care so that adoptions are permanent and animals are respected. In addition, xve have already taken overdue steps to increase our payroll so that we can attract and retain qualified staff and pay all of our employees a "living wage." For many years, the SPCA has served as the "pound" for both the County of Albemarle and the City of Charlottesville. As you know, counties and cities are required by Virginia law to maintain an animal pound. See Virginia Code §3.1-796.96. In lieu of owning and operating their own pounds, both the County and the City have contracted with and relied upon the SPCA Ms. Roxanne White December 21, 2000 Page 3 for the maintenance and operation of a pound. The SPCA performs essential public functions by providing care, shelter, and an opportunity for stray or unwanted animals; by adopting dogs and cats to appropriate homes; by furnishing necessary veterinary care to sick and injured animals; by spaying and neutering as many animals as possible at our expense or at a discount; by humanely euthanizing animals when we must; by furnishing cremation services; by helping to enforce the Virginia Comprehensive Animal Laws and the County Code; and by educating the public about humane animal treatment. .Operating Expenses The SPCA is requesting an appropriation of $364,420.00 for services to be provided by the SPCA to the County, its citizens, and its animal population in FY 2001/02. In each of the past few years, the County has paid the SPCA $36,000.00 per year for all services provided to the County. This amount has not begun to cover the real cost of the services provided by the SPCA. However, because we have been fortunate through the years to meet our expenses from funds received from private donations and bequests and from our oxvn fundraising efforts, we simply have not asked the County to pay any greater portion of our operating expenses. For the first time, xve now respectfully request the County to pay what we believe to be its fair share of our operating expenses. The SPCA's FY 2001 (January 1-December 31) operating budget (pending SPCA Board approval on January 11, 2001) is $1,140,045.00. The requested appropriation of $364,420.00 would represent approximately 32% of our budgeted operating expenses. Of course, only half of the requested appropriation would be available for the SPCA's FY 2001. The portion of the requested appropriation available for the SPCA's FY 2001 xvould represent only 16% of our FY 2001 budgeted operating expenses. The remainder of our revenue would come from any appropriation received from the City', from adoption fees and related fees collected by the SPCA, and from the SPCA's own fundraising efforts. We based our requested appropriation on the following information. In 1999, the last full year for which complete data is available, the SPCA took in 4,231 animals. Of this total, the SPCA took in 2,676 animals (63% of the total) from the County. This number includes animals found in the County and delivered to the SPCA by County Animal Control officers or by other persons, and all animals voluntarily released to the SPCA by County residents. The SPCA euthanized 1,301 animals in 1999. Based on the percentage of animals the SPCA took in from the County (63%), approximately 820 euthanasias and cremations were attributable to animals from the County. In addition, approximately 240 animals per year require emergency veterinary or surgical treatment. Again, based on the percentage of animals the SPCA took in from the County (63%), approximately 152 of the animals requiring this type of treatment were from the County. Ms. Roxanne White December 21, 2000 Page 4 The SPCA is required by Virginia law and by its operating agreement with the County and the City to hold stray animals for a period of not less than five days...See Virginia Code §3.1- 796.96. Stray animals may be adopted out or otherwise disposed of no sooner than the sixth day after arrival at our shelter. Of course, some animals are claimed by their owners before the expiration of the mandatory holding period and a smaller number of critically ill or injured animals must be euthanized before the expiration of the mandatory holding period. Many animals are adopted upon expiration of the mandatory holding period. However, many animals remain in our shelter for much longer than the mandatory holding period while they await adoption to suitable homes. The average, conservatively estimated total cost of caring for each animal is $20.00 per day. Based on an average stay of six days per animal at a cost of $20.00 per day, we are requesting an appropriation based on $120.00 per animal. In addition, xve are requesting an appropriation based on a fee for euthanasia and cremation of $25.00 per animal that must be euthanized and cremated. Finally, we are requesting an appropriation to include funds for emergency veterinary care of $150.00 per animal that requires such care. In summary, we are requesting an appropriation based on the following: Holding and Related Services 2676 animals x $120/animal $321,120.00 Euthanasia and Cremation 820 animals x $25/animal 20,500.00 Emergency Veterinary Care 152 animals x $150/animal 22,800.00 TOTAL $364,420.00 Because the current written agreement between the County, the City, and the SPCA is outdated for all parties and inequitable for the SPCA, we believe that it would be appropriate for the County and the SPCA, and the City and the SPCA, to execute new, separate contracts in connection with any appropriations made pursuant to our request for operating funds. We are in the process of preparing proposed contracts and we will submit a proposed contract as soon as possible. Construction of New Shelter As noted above, we hope to break ground on construction of our new shelter on Berkmar Drive by Spring 2001. Central Virginia architects Ebo Fauber and Moorman Robertson of Fauber Architects, P.C. in Forest, Virginia have designed our new shelter in conjunction with Ms. Roxanne White December 21, 2000 Page 5 Bill Meade of ACES Shelter Planning and Design Division, a leading national shelter design firm. Having completed the schematic design phase, the architectural team has nearly completed the design development phase and will thereafter proceed with preparation of construction documents. Once the construction documents and bid documents have been prepared, we will proceed to hire a general contractor through a competitive bidding process. The estimated construction cost of our new shelter is $3.0 million. The estimated $3.0 million construction cost does not include professional fees (architects, engineers, attorneys, etc.), site preparation other than for the building itself, or landscaping. We are asking the County and the City each to appropriate $750,000.00 in capital, an amount equal to 25% of the estimated construction cost, for construction of our new shelter. We believe contribution at this rate to be fair and equitable. The balance of the capital for the construction of our new shelter will come from any amount received from VDOT for its acquisition in connection with the proposed U.S. Route 29 Bypass and from private donations received during our capital campaign. We stand ready and willing to provide any additional information you may require to support these budget requests. If you require additional documentation, or if you believe it would be productive for us to meet to discuss these requests, please contact me or Carolyn Foreman directly. My daytime telephone number is (804) 293-1200. Carolyn Foreman's daytime telephone numbers are (804) 979-5757 and (804) 242-3336. We look forward to your favorable consideration of our budget requests, and we look forward to working with you and other members of the County Executive's staff Sincerely yours, Daniel J. Meador,//Jr. ~ President of the Board of Directors Enclosures H:\OFFICEXSPCA\white.001 .wpd PLEASE CLIP, DO NOT STAPLE APPLI CA TI ON FY 01-02 Program & Agency Application For Local Governments and the United Way in Planning District JO DUE DATE: ~ ALBEMARLE & ~ C~ARLOTTESV~L~ ] FRI.~ DEC. 15~ 2000~_~ This application has been designed for use by agencies to request funding for FY 2OOl-O2 from local governments and the United Way i; Planning District 10. As such, information is requested on all localities in the budget forms and appropriate narrative questions. Al information may be written on the forms themselves. Please do not attach additional sheets except where indicated. Use the allotted Spao to provide brief, factual and well-thought out answers to questions. Please ~do not reduce the font size any smaller than an elite 12 pt. pitc/ on a typewriter or a l O pt. font on a word processor. General Instructions for Completing Application: (Pages 1, 4 and 5) Spreadsheets: To facilitate the input of financial data, the agency spreadsheet in Part A, "Total Agency Budget," and the two progran spreadsheets in Part C, "Proposed Distribution of FY01/02 Funds by Program" and "Individual Program Funding," have been designed t( reflect the same categories of revenues and expenditures. Please insure that the totals correlate between the three forms. On the spreadshee on page 4, Part C, show administration expenses spread across the programs. On page 1 indicate your agency's fiscal year. Use Fiscal Yea July 1 to June 30 for data in all three spreadsheets. (Pages 4, 5, 6, 7, 8 & 9) Program Sheets: These pages have been designed to identify information specific to individual programs vvSthin your agency. If you currentl~ have or are planning a collaborative program with another agency (s), alternative Part C: forms have been included. If you use this alternat~ form, please ensure that only your agency total for the collaborative program is used on your agency spreadsheet on page 1. (Pa~e 6, Ouestion 4) ~ Population/Beneficiary Data: List the projected and the actual number of service units provided for FY 99/00, projected and year-to-date for FY 00/01 and projected for FY 01/02. Use the service unit that is most applicable to your program. It may be number of persons, but i~ may be more appropriate to use counseling hours, scholarship hours, passenger hours, meals delivered, etc. Note that the application asks yor to define the unit of service. The same service unit definitions should be used to define your service units in the spreadsheets on pages 4 an~ 5. Indicate the period of time covered by YTD FY00/01 and the total number of unduplicated individuals served in FY99/00 in the spaces provided. To estimate the number of low income clients, you may use whatever method of estimation is most accurate given your information about yom clients. Usually agencies use a percentage of poverty level (such as 125%, 50%, 80%) or a percentage of median income (such as 50% or 80%) as their low income threshold. Please indicate your threshold in the Sources of Data section below the chart. The data shown below includes income data agencies often use. You are not required to use this data, but you may find it helpful in establishing the number of low-income clients. 1997 Weighted Average Poverty Thresholds (by Size of Family and Number of Related Children Under Age 18) Size of Family Avg. 0 1 2 3 4 5 6 7 '8+ One person $8,183 Under 65 $8,350 $8,350 65+ $7,698 $7,698 Two Persons $10,473 Hholder under 65 $10,805 $10,748 $11,063 Hholder 65+ $9,712 $9.701 $11,021 Three Persons $12,802 $12.554 $12,919 $12,931 Four Persons $16,400 $16,555 $16,825 $16,276 $16,333 Five Persons $19,380 $19,964 $20,255 $19,154 $19,154 $18,861 Six Persons $21,886 $22,962 $23,053 $22,578 $22,123 $21,446 $21,045 Seven Persons $24,802 $26,421 $26,586 $26,017 $25,621 $24.882 $24,021 $23,076 Eight Persons $27,593 $29,550 $29,811 $29,274 $28,804 $28,137 $27,290 $26,409 $26,185 Nine or more $32.566 $35.546 $35,719 $35,244 $34,845 $34,190 $33,289 $32.474 $32.272 $31.029 Note: Thresholds are determined using a definition developed by the Social Services Administration with subsequent modifications from fe'deral interagenc~ committees prescribed by the Office of Management and Budget as the standard to be used by federal agencies for statistical purposes. It is based largely on the cost of food, which does not vary greatly nationwide. Local Median Family Income, 1991-1996 Albemarle Ch=ville Fluvanna Greene Louisa Nelson Ch=rifle MSA* 1991 46.429 39.031 35.374 37.956 33.892 31.672 40.269 1992 48.546 40.426 37.555 38.933 35.268 33.314 42.030 1993 50.643 41.783 39.782 39.766 36.565 34.956 43.758 1994 47.871 38.016 41.704 39.322 36,597 32.651 45.520 1995 49.112 3%002 43.280 41.092 38.126 33.940 47.359 · 1996 50.442 40.058 44.893 42.863 39.623 35.200 49.197 Regional Median Family Income for Albemarle, Charlottesville, Fluvanna, Greene, Nelson and Louisa. Source: 1990 Census and Weldon Cooper Center for Public Service, Income Projections, 1991-1996. FY 01/02 Pro.am & Agency Application Local Gov'ts & United Way FY 2001/02 Program & Agency Application To request funds from Albemarle, Charlottesville, Fluvanna, Greene, Lotdsa, Nelson and/or the United Way Part A: General Agency Information 1) a)NameofAgency ~li/c~,L~4q,,s~,tt~: -/4'lO~xrl~: ~;P~ ~c (If this is a subsidiary program of a larger agency, and only that program is requesting funds, include both program & agency name.) b) Contact Person/Title Mailing Address Street Address Telephone c) Agency's Fiscal Year ,,/.,4 Total Agency Budget (Fiscal Year July 1 - June 30) Current Projected , FY 00/01 % Total FY 01/02 % Total $ Change % Change (1) (2) (3) (4) (3) - (]) [(3)- (1)]/(] Total Budget Q' d 5-, ooo 100670 /2 / o/Or Oq5~ ~ 100670 Albemarle Cl / v o v o 'i~ .g .~ 3d % q w '32 ~ 3z3, c12-x.9 Charlottesville f,.92 50© 7.3 ~ Z tt.~ ~ZS- Ig.S.~ ?ol; 315-' . Fluvanna W/tO Greene _ Louisa Nelson 5(t/~~ United Way t,./l~,~ State Federal Service Fees 1 Contributions* Carry-Over Other** F..~e~n0 * Fundraising, special e ts, designations, sponsorships, etc. Do not include in-kind contributions. ...... ** Grants, other United Ways, miscellaneous. FY 01/02 Program & Agency Application Local Gov'ts IInited Way Part A (continued) 2) Agency Mission: What is the overall problem or condition in the community that your agency addresses7 Who is experiencing this problem? What is the extent of the problem and how do you know? 3) Programs: Please list all of your agency's programs and show how they relate to the City, County and United Way strategic plans: Albemarle Charlottesville United Way. Program Name Integrated, Basic Self- Safe and Youth Healthy Regional Economic Children Elderly Individuals Emergenc efficient, educational sufficiency secure Develop Neighbor- solutions to Develop at Risk at Risk Living in Needs accessible, vocational, for County environ- ment hcxxls Community ment Poverty humane and social Residents ment Problems system for skills for human svs clfildren FY 0!/02 Pr0~am & Agency Application Local Gov'ts I;rnited Way Part B: Fiscal Overview 1) Leveraging: If the requested funds will be used to leverage other funds, explain the matching formula. 2) Local Share Formula: What is the local share formula of your agency? Show/explain the calculations. localities funded your agency based on this formula? Have all 3) Self-Sufficiency: To what private, Federal, State or United Way sources of fuhding is your agency applying for in tl coming fiscal year? r-'/~ ~. Source: Status: Time Frame: Amount: 4) Fees: What fees are charged? Who is charged? How are fees determined? EY 01/02.Pr.o.~.am.& A~encv Annlicafion 1 ,-,,-=~ ~,,,,,,o T r~;,oS xTv'~v Part C: Program Information 'Agency Name: C~/>*~io~-[ej Proposed Distribution of FY 01/02 Funds By Program I Total Program Program Program Progra~ Agency REVENUES: }. Albemarle 2. Charlottesville 3. Fluvanna 4. Greene 7. United Way 9. Federal i0. Service Fees ~ -- 11. Contributions 12. Carry-Over 13. Other 14. Total Revenues EXPENSES: ' ' 15. Administration * (Spread across pro,rams.) 16. DLrect Program Costs 17. Capital ** 18. Number of Fl1~'s Total Expenses 20. Total Service Units*** 21. Unit Cost · Administration expenses include: · * Capital expenses include: Part C (continued) COMPLETE PAGES 5-9 FOR EACH PROGRAM 1 .) Name of Program 2.) Name of Agency _ C H j4 re- [. ep ?;4, stir'ct ~ / ,'q Z /J ~' m ,~ /z t .e .q:$ t° c ~ 3.) Program Status: New ExlSanded Level Service Individual Program Funding (Fiscal Year July 1 - June 30) Reduced Service FY99/OOIFYO0/O1 FY 01/02 Actual Budgeted Projected $ Change % Change (1) (2) (3) (3) - (2) [(3) - (2)]/(2) REVENUES: 1. Albemarle 2. Charlottesville 3. Fluvanna -- 4. Greene 5. Louisa 6. Nelson 7. United Way ' 8. State 9. Federal 10. Service Fees 11. Contributions 12. Carry-Over 13. Other 14. Total Revenues EXPENSES: 15. Administration i6. Direct Program Costs 17. Capital 18. Number of PTE's .... 19. Total Expenses 20. Total Service Units 21. Unit Cost PROGRAM: 4) Population/Beneficiary Data: In the chart below, fill in the number of service units provided by this program. (Sc general instructions for service unit and income definitions.) Define "service unit" and note your sources of data in th~ space provided. Additionally indicate the total number of unduplicated individuals served in Fy98. Define Service Unit: Sources of data: Number of Units of Service Provided by Program Ch'ville [ Fluvanna [ Greene Louisa Nelson Total * % % %---~ Marle FY00 Projected White Black Inc~cc FYO0 Actual FYO1 Projected __ FYO1 YTD ** __ FY02 Projected I - eq the total for all the jurisdictions, as well as th{ total for rhce percentages. ** Indicate the time period covered by YTD, e.g., July 1-Sept.30. ? Total number of unduplicated individuals served in FY00: 5) Description and Justification of New Program or Program Changes: Describe any changes in the existing program such as an expansion or a reduction in services. For a new program or changes to a program, explain why the change or new program has been initiated and document the need for the locality(ies) being served. Briefly describe ho your agency consulted with other community agencies when planning the program (include agency names). How does this program differ from or complement similar programs in the area? For a new program, you may attach an additiona sheet. FY 01/02 Pr0~am & Agency A131alication ~ ,-,,.~ r,.,,,,,,o r ~,.4,,..~ x~.,,, PROGRAM: 6) Justification of Budget IncreaseJDecrease: If a budget change is indicated, show how you arrive at the dollar increase/decrease. If applicable, break down information by unit cost. If the change is due to inflation, show the inflation factor used. Examples: [10 meals @$2.50/meal x 5 days = $125 increase], or [$6,000 rent increase x 25% (program's share of agency's total budget) = $1,500 program increase]. FY 01/02 Program & Agency Application Local Gov'ts United Way PROGRAM: 7) EVALUATION: For a better understanding of how this specific program fits into the overall picture of community needs and services, please complete the following questions using only this page and no typeface smaller than 10 pt. What is the overall problem or condition in the community that this program addresses? Who is experiencing this problem? What is the extent of this problem and how do you know? B. Please provide an inclusive I/st of the specific needs faced by this population. Co On which of the above needs does your program focus? chent? Why? What is the intended effect of that service on the How will you know if the program focus works? .Be specific on what is measured, how it is measured, and what goals are to be achieved. E. Using that standard/goal, what number (%) met that goal in your most recently completed fiscal year?. F. Aside from funding, what obstacles and/or disappointments did you encounter in attaining these goals? Application Local Gov'ts United Way PROGRAM: 8) Program Evaluation: Using the stated goals and measures in your FY 00/01 application, please complete the chart below. You may use a second sheet if you need additional space. Goal Measure FY 99/00 FY 99/00 FY 00/01 FY 00/01 FY 01/ Projected Actual Projected YTD ** ? ** Time period covered by YTD (ex. July 1- September 30): FY 01/02 Pro.am & Agency Application Local Gov'ts United Way Attachments Please attach the following at the end of your application: General Information a) Organizational Chart of your agency. b) Audits and fine-item budgets are no longer required as application attachments, but may be requested during the budget review process, if needed. United Way Information Contact the United Way Office for additional United Way application requirements. Please submit 18 hole-punched copies of the application to United Way. FY 01/02 Pro.am & Agency Application Local Gov'ts United Way Sent By: D&R DEVELOPMENTj 804 817 2419; Deo-21-O0 11:35AM; Page 2/4 Part A 2) Agency Mission: The Charlottesville~Albemarle SPCA is a private, non-profit organization dedicated to the welfare of animals. Our mission is to promote the responsible and humane treatment of animals in the City of Charlottesville and Albemarle County. As the only animal shelter in the city and county, we provide shelter, food, medical care and an opportunity for a second chance for unwanted, neglected and abused animals. As an open-access facility, we accept dogs, cats and other small domestic animals from city/county animal control and police officers, "good samm-itans" bringing in strays, and those animals no longer wanted by their owners. We also confine those animals that have bitten someone for the required quarantine time period. Every effort is made to find homes for those animals deemed adoptable or potenti',d)y adoptable. Mistreated animals and an overpopulation of cats and dogs arc the result of irresponsible pet owners who allow their animals to roam freely and breed irresponsibly. This problem is not unique to our community but clearly exists in Charlottesville and Albemarle County. The over-population problem spans economic classes and reinvents itself everyday, with more than 5,000 animals on average coming through the SPCA's doors every year. Part B 2) Local Share. Formula: 4) Fees charged: Individuals reclaiming a stray pet are charged $8 for each day the animal was housed at the shelter. The cost to confine a pet for biting is $10 per day. If proof of vaccines is not provided for reclaim, the owner is charged for vaccines. If the animal is not licensed, a license is required (per city/county fees). To adopt an animal for the SPCA, fees begin at $25, and increase depending upon the age of the animal and required vaccines, and whether or not the animal is already neutered. Euthanasia charges are $25 per animal, and cremation charges are $10 or $100 for general and private cremations respectively. Part C 5) Description and Justification of New Program or Program Changes: The following new programs are lacing implemented in order to save animals' lives and educate and assist people in our community: a. Staff training: In Fall 2000, SPCA staff began receiving weekly training in some aspect of animal care and shelter operations. Thi.q will continue on a weekly basis. Sent By: D&R DEVELOPMENTj 804 817 2419j Beo-21-O0 11:35AMi Page 3/4 b. Volunteer training: In January 200t, volunteers will be screened and attend a volunteer orientation at thc SPCA before being assigned to a particular area of intere.qt. This will not only educate people on the challenges our community faces regarding animal neglect and overpopulation, but will also improve the safe handling of animals in the care of the SPCA by members of the public. c. Expanded medical care: Instead of euthanizing animals because they are sick or hurt, we are caring for them as medically appropriate with the assistance of local veterinarians. The Critical Caring Fund is funded through private donations and assists in paying for emergency care, especially when an animal is in pain. d. Foster program: As an extension of the SPCA, foster families provide care to animals that would otherwise have little to no chance at life in the shelter, such as orphaned kittens/puppies, nursing bitches, special needs (medical or behaivor) animals, or those adoptable animals that simply have been housed at the shelter for a length of time and would otherwise be euthanized due to space constraints. e. Rescue program: Those animals that can be placed with a rescue organization (typically purebred animals) are transferred as necessary to ensure their adoption and to provide space for others. f. Humane education: In addition to presentations and shelter tours, the SPCA will be expanding its education efforts in 2001 by providing those visiting the shelter with more information on animal caredwelfare. Those adopting will be provided with more information on successfully integrating a new pet into their familoy, to include information on behavior and obedience classes. A team of educators will proactively go out into thc community (schools, civic groups, low-cost rabies clinics, etc.) to address issues of spay/neuter programs and responsible l~t ownership. g. Virtual animal shelter: In an effort to return lost pets to their owners and to promom adoptable shelter animals, a virtual animal shelter will be available on the SPCA's Web site. h. Expanded Low-cost Spay/Neuter program: Reaching pet owners who qualify for the low-cost spay/neuter program is a priority, and we will be more proactive in offering this service to those who qualify in an effort to reduce the overpopulation of eats and dogs in our community. 6) Justification of budget increase: To adequately care for and return/adopt a_q many animals as possible and reduce the number of adoptable animals being needlessly euthanized because of space, the SPCA requires a staff that can manage such demands and an educated public to support improved animal welfare in Charlottesville and Albemarle County. The SPCA seeks to offer the community a humane alternative to processing unwanted cats and dogs, and killing them because of irresponsible pet ownership and human neglect. 7) Evaluation: a. On average, more than 5,000 stray and unwanted animals enter the Charlottesville- Albemarle SPCA each year. The SPCA provides shelter, food, medical care for these animals and works to return them to their owners or adopt them into new families, ensuring that they cannot reproduce and contribute to the problem of animal overpopulation in our community. Sent By: D&R DEVELOPMENT; 804 817 2419j Dee-21-O0 11:36AMi Page 4/4 b. ShelTer for lost and stray animals to reclaim or adopt; resource for pet owners; euthanasia/cremation services; financial assistance for spay/neuter surgeries; pet education; city/county license sales; opportunity to support the community's lost and unwanted pets. c. The SPCA's focus includes all of the programs listed above. We exist to shelter unwanted animals, and serve as an animal welfare resource in the community. d. Oar programs are working when we gee fewer strays brought in, fewer owner-turn- i~s, fewer litters of kittens and puppies, fewer cases of animal neglect and abuse and more people adopting their pets from the SPCA. e. 2000 figures are not yet available, but we are euthanizing fewer dogs than last year because of our commitment to life. f. Hum~l ignorance and selfishness are obstacles to better animal welfare and fewer animals being needlessly killed in Charlottesville and Albemarle County. 03/19/2001 07:37 8042965833 Barb Wired Barbara E. Shifflett Albemarle County Fair, ln~ 4073 Gilmers M~ L~e ~co~le, VA 24590 ~804-29~833 804-242-F~R (3247) f~ 804-972-9562 ~ 00i acflnco~arthlinl~ net On behalf of the Albemarle County Fair Board of Directors, I appreciate this opportunity to share the successes and needs of the Fair with you, the County Board of Supervisors. I am impressed as I look at the list of worthwhile cultural, educational and civic-oriented activities supported by Albemarle County - the virginia Discovery Museum, the Paramount Theatre, the Lewis and Clark Festival, the Virginia Film Festival, and others. I am here to strongly encourage you to add what I believe is an equally deserving event to that list - the Albemarle County Fair. Although I am sure you are ali familiar with the Fair, I would like to briefly highlight some of the important contributions that the Fair makes to our community. We are celebrating our 20th year of community education and service through the staging of the County Fair. We continue to highlight very important agricultural traditions that go back to the origins of our county. The Fair is managed and run by community volunteers, totaling over 300 at most recent count. The Fair supports and showcases numerous community spirited organizations and local entertainers - last year we had over 150 non-profit and commercial vendors We host youth and adult competitions in forestry, livestock, home arts, and agriculture - probably the only local event to focus on those skills. We have a stable Board of Directors who provide strong, sound fiscal and operational management. After 20 years of operating without any financial assistance from the' county, and following two years of less than "fair weather", we are in n¢~ of some support to insure the future of this important community event. We have suffered rainy day losses of $75,000 and need to rebuild our capital so that we can continue on a solid financial footing. We are looking at a number of ways to refinance our capital, including a very ambitious schedule of public fundraisers this year involving the efforts of over 100 community volunteers. We provide a space and up to 32,000 visitors to the county in displaying what the county does, Lc. health, education, law enforcement, political views and campaigning and the list goes on. And the fair is also a way to support open space and our agricultural community. We are asking local government to support us in our efforts. We feel that an event like the Fair, which celebrates the heritage and spotlights the agricultural traditions of our county, deserves support in the same way as the other cultural and educational events I mentioned earlier. The Fair is unique, brings dire-ct and concrete benefits to the community and, just as important, serves the very best funnel cake in town. Thank you for your time and attention to this request.